used in International Trade · Dangerous Goods Declaration: ... Airway Bill: The document is ... TRADE LOGISTICS / Documents used in International Trade

Documents used in

International Trade

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TRADE LOGISTICS / Documents used in International Trade

www.tradelogistics.co.za • [email protected] • 0861 0 TRADE (87233)

Documents used in Importing and Exporting

Below are some of the most commonly used documents in International Trade.

An example of all documents is given below this list.

Commercial Invoice:

The invoice between the buyer and the seller. The minimum information required of the

parties is the three “CCC”, a company name, an address linked to a City, and finally a

Country name. For more information on the commercial invoice click here.

Clearing and Forwarding Instruction:

This document is used to give clear instructions to the clearing and forwarding agent.

Carrier’s Receipt or Manifest:

This is a list of all cargo transported by the carrier. This document is given to

customs to be used in customs clearance of goods.

Certificate of Origin (Business type) Chamber of Commerce:

This document is supplied by the exporting country to prove the goods

sufficiently originated from that country. For more on certificates of origin click

here.

Certificate of Analyses:

This document is supplied by the seller to verify that the product is what was

agreed upon. For example, that the chocolate was made with a glass and a

half of milk and not just one glass of milk. If the product is found to be

substandard and differ from the analyses certificate, then the buyer can sue the

seller.

PSI Certificates:

A Pre-Shipment Inspection (PSI) company may be appointed by the buyer to

checks that the consignment meets the specifications agreed. If the

consignment meets specifications a PSI certificate will be issued. More

information on pre-shipment inspections can be found here.

http://www.importexportlicense.co.za/docs/commercial-invoice.pdf

http://www.importexportlicense.co.za/docs/clearing-and-forwarding-instruction.pdf

http://www.importexportlicense.co.za/docs/cert-of-origin-chamber-of-commerce.pdf

http://www.importexportlicense.co.za/docs/cert-of-origin-chamber-of-commerce.pdf

http://www.importexportlicense.co.za/docs/arranging-a-pre-shipment-inspection.pdf

http://www.importexportlicense.co.za/docs/arranging-a-pre-shipment-inspection.pdf



Packing Note:

This note lists the goods packed in the packaging. The main purpose of this

document is to hide any commercial values from the people that will be

handling the cargo.

Dangerous Goods Declaration:

This document is required when dangerous goods are transported to help all the

parties involved handle the cargo with special care and not endanger life or

property.

Bill of Lading:

The document is given as a receipt for cargo loaded on a carrier vessel for

water carriage.

Airway Bill:

The document is given as a receipt for cargo loaded on a carrier for air

carriage.

Certificates for regulated items:

The following documents may be required for some regulated items for health

reasons:

Fumigation Certificates

Phyosanitary Certificates

Food health Certificates

MSDS, SDS or PSDS:

A material safety data sheet (MSDS), safety data sheet (SDS),or product safety

data sheet (PSDS) is a document outlaying how to take care of a product and

occupational safety and health related information. It is intended to provide

workers and emergency personnel with procedures for handling or working with

a substance in a safe manner, and includes information such as physical data.

Examples of some of the documents are given below. Template of many of the

documents are available in the members area.

http://www.importexportlicense.co.za/docs/packing-note.pdf

http://www.importexportlicense.co.za/docs/dangerous-good-pacakging-declaration.pdf

Commercial Invoice:



Clearing and Forwarding Instruction:



Certificate of Origin (Business type) Chamber of Commerce:



Certificate of Analyses:



Preshipment Inspection Certificate:



Packing Note:



Dangerous Goods Certificate:



Bill of Lading:



Airway Bill:



Certificates for regulated items:

Fumigation Certificate:



Phytosanitary Certificate:



Food health Certificate:



MSDS, SDS or PSDS:



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Phone: 0861 0 TRADE (87233)

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www.tradelogistics.co.za

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except in the case of brief quotations giving reference to Trade Logistics.

DISCLAIMER: The information in this document serves as a guide only and DOES NOT constitute advice of any sort. Trade Logistics will not be

held liable for the use or misuse of this information. You must contact a professional advisor for any legal or accounting advice on the

contents of this document. No liability or responsibility whatsoever is accepted. By using this information you agree to these terms and

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