U.S. General Services Administration I’m A New Federal Fleet Manager (Where Do I Even Begin?) Office of Government-wide Policy

U.S. General Services Administration

I’m A NewI’m A NewFederal Federal

Fleet Fleet ManagerManager

(Where Do I Even Begin?)(Where Do I Even Begin?)

Office of Government-wide PolicyOffice of Government-wide Policy

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You Need To You Need To Know Your FleetKnow Your Fleet

You Need You Need MustMust Have Accurate DataHave Accurate Data

You Need To Know The You Need To Know The Regulations/Policies/GuidanceRegulations/Policies/GuidanceThat Impacts Your FleetThat Impacts Your Fleet

You Need To You Need To Know Who Can HelpKnow Who Can Help

Basic / Basic StuffBasic / Basic Stuff

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What Are Your: Missions?What Are Your: Missions?

Transportation?Transportation?

Cargo Movement?Cargo Movement?

Law Enforcement?Law Enforcement?

Trades & Crafts?Trades & Crafts?

Special Purposes?Special Purposes?

Emergency Response?Emergency Response?

Know Your Fleet: MissionsKnow Your Fleet: Missions

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Where Are Your: Locations?Where Are Your: Locations?

Close or Dispersed?Close or Dispersed?

World-wide?World-wide?

What Are Your: Geography & Terrain What Are Your: Geography & Terrain Challenges?Challenges?

Mountains, Desert, Snow?Mountains, Desert, Snow?

Know Your Fleet: Mission LocationsKnow Your Fleet: Mission Locations

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Know Your Fleet: InventoryKnow Your Fleet: Inventory

What is Your Total Motor Vehicle Inventory?What is Your Total Motor Vehicle Inventory?

How is a Vehicle Justified In Your Fleet? How is a Vehicle Justified In Your Fleet? (VAM?)(VAM?)

Are They Owned or Leased? Are They Owned or Leased? (Why?)(Why?)

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How Many Vehicles are Driven Home-to-Work?How Many Vehicles are Driven Home-to-Work?(How much does HTW cost? How is it justified?)(How much does HTW cost? How is it justified?)

Do You Have Law Enforcement or Emergency Do You Have Law Enforcement or Emergency Vehicles? Are they included or exempted from Vehicles? Are they included or exempted from

your VAM? your VAM? (Why?)(Why?)

Do You Have Vehicles and Equipment in Do You Have Vehicles and Equipment in Addition to Your Motor Vehicles?Addition to Your Motor Vehicles?

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IMPORTANT: How Many Vehicles Could You IMPORTANT: How Many Vehicles Could You Eliminate And Still Complete Your Mission?Eliminate And Still Complete Your Mission?

What Will You Do If You Need to Cut More?What Will You Do If You Need to Cut More?

What Are You Doing (What Are You Doing (right nowright now) to Prepare For ) to Prepare For Budget Cuts?Budget Cuts?

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Know Your Fleet: CostKnow Your Fleet: Cost

What is Your Total Cost?What is Your Total Cost?(fuel, maintenance, depreciation, indirect cost, etc.)

……Per Vehicle?Per Vehicle?……Per Mile?Per Mile?

How Does Your Fleet Cost Compare to Other Federal How Does Your Fleet Cost Compare to Other Federal Fleets?Fleets?

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Fleet DataFleet Data

Where Can I Find My Fleet Data?Where Can I Find My Fleet Data?

FASTFAST

FMVRSFMVRS

Reports Carryout (GSA Leased Vehicles)Reports Carryout (GSA Leased Vehicles)

Sustainability Scorecard & Sustainability Scorecard & Sustainability Performance PlanSustainability Performance Plan

EPAct ReportsEPAct Reports

My Agency Vehicle Management Information My Agency Vehicle Management Information SystemSystem

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Fleet Data: FASTFleet Data: FAST

Check Here Check Here ForForQuality Quality ConsistencyConsistencyReportsReports

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Wildly Inconsistent DataFrom Year-to-Year!

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Mileage goes up and fuel use goes down. Reverses the following year!

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Fleet Data: Fleet Data: Federal Motor Vehicle Registration System

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Reports Carryout Reports Carryout (GSA Leased Vehicles)(GSA Leased Vehicles)

InventoryInventory

Vehicle DetailVehicle Detail

CostCost

UsageUsage

Fuel ReportsFuel Reports

AccidentsAccidents

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Sustainability ScorecardSustainability Scorecard

What Actions Are Due Next Report?What Actions Are Due Next Report?What is Your Progress Towards Completion?What is Your Progress Towards Completion?

What Goals Will You Propose on Next Report?What Goals Will You Propose on Next Report?

Agency Vehicle Management Information SystemAgency Vehicle Management Information System

Do You Have a Viable Agency-wide System?Do You Have a Viable Agency-wide System?Do You Use it To Manage Your Fleet?Do You Use it To Manage Your Fleet?

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Begin With FMR 102-34Begin With FMR 102-34Motor Vehicle ManagementMotor Vehicle Management

Check for Agency/Bureau Guidance Check for Agency/Bureau Guidance

Understand What is Due Monthly Understand What is Due Monthly (Next Presentation)(Next Presentation)

There is a Mandate Associated with EachThere is a Mandate Associated with Each

PoliciesPolicies

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Know Your Fleet Policies and If They Incorporate:Know Your Fleet Policies and If They Incorporate:

Laws, Executive Orders & Memorandums?Laws, Executive Orders & Memorandums?

Federal Policy Regulations?Federal Policy Regulations?

Agency Regulations?Agency Regulations?

Bureau/Command Regulations?Bureau/Command Regulations?

Policies

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• The Department of Energy’s (DOE) Comprehensive The Department of Energy’s (DOE) Comprehensive Federal Federal Fleet Management Handbook Fleet Management Handbook Offers extensive guidance on Offers extensive guidance on right-sizing fleets with a VAM. right-sizing fleets with a VAM.

• FMR Bulletin B-15, Requirements for Management FMR Bulletin B-15, Requirements for Management Information Systems in Federal Vehicle FleetsInformation Systems in Federal Vehicle Fleets. Provides . Provides guidance on establishing an agency vehicle information guidance on establishing an agency vehicle information management system.management system.

• FMR FMR Bulletin B-30Bulletin B-30 Provides the considerations and Provides the considerations and requirements for completing a VAM study.requirements for completing a VAM study.

• Alternative fuel vehicle information, including available Alternative fuel vehicle information, including available alternative fuel stations, is available at DOE’s alternative fuel stations, is available at DOE’s Alternative Alternative Fuels and Advanced Vehicles Data CenterFuels and Advanced Vehicles Data Center..

Tools

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Getting HelpGetting Help

If You Need Help Developing A Fleet Plan:If You Need Help Developing A Fleet Plan:

Collaborate With Other People Who ManageCollaborate With Other People Who ManageAnd Operate Your Agency’s VehiclesAnd Operate Your Agency’s Vehicles..

Contact Fleet Managers at Other AgenciesContact Fleet Managers at Other Agencies

Enroll in FedFleet, Attend Meetings/WorkshopsEnroll in FedFleet, Attend Meetings/Workshops

You Can Also Get Help From….You Can Also Get Help From….

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Getting HelpGetting Help

The GSA Office of Governmentwide Policy [email protected]

GSA Office of Motor Vehicle Management [email protected]

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Thank YouThank You

Questions?

Documents

U.S. General Services Administration I’m A New Federal Fleet Manager (Where Do I Even Begin?) Office of Government-wide Policy