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Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward

Urban Sanitation

Development Program

PPSP Capacity Building:

Achievements and

Way Forward

November 2014

USDP-R-PMU-10087


Urban Sanitation Development Program

PPSP Capacity Building:

Achievements and

Way Forward

November 2014

USDP-R-PMU-10087


i

CONTENT

CONTENT ................................................................................................................................................................... I

LIST OF ANNEXES ........................................................................................................................................................... I

1. INTRODUCTION ....................................................................................................................................... 1

2. PPSP STAFF CAPACITY BUILDING ACTIVITIES AND ACHIEVEMENTS 2010-2014 ........................................ 1

2.1 TRAINING PREPARATION .............................................................................................................................. 1

2.2 TRAINING IMPLEMENTATION ......................................................................................................................... 4

3. WAY FORWARD ....................................................................................................................................... 4

3.1 CURRENT PPSP IMPLEMENTATION CAPACITY ................................................................................................... 4

3.2 PPSP2 PREPARATIONS ................................................................................................................................ 5

3.3 PROPOSED STAFF CAPACITY BUILDING ACTIVITIES DURING PPSP2 XXXXXXXXXXXXXX ......................................... 5

3.3.1 Training Programs ........................................................................................................................ 6

3.3.2 Coaching of Pokja’s ....................................................................................................................... 7

3.3.3 Training and Certifying Consultants .................................................................................................. 8

3.3.4 Promoting programs in sanitation infrastructure engineering at technical universities .............. 8

3.4 TRAINING IMPLEMENTATION MODALITY ......................................................................................................... 9

4. CONCLUDING REMARKS ........................................................................................................................ 11

5. COLOPHON ............................................................................................................................................ 12

LIST OF ANNEXES

Annex 1: OVERVIEW TRAINING PROGRAMS 2010 - TO 16 MAY 2014 ................................................ 14


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PPSP Capacity Building: Achievements and Way Forward

1. Introduction

End 2009 PPSP launched its ambitious Sanitation Development Road Map for the period 2010-2014.

The key target was that by 2014, at least 330 cities/districts would have prepared their BPS, SSK and

MPS and 160 would have started implementing sanitation improvements. As PPSP’s integrated

sanitation planning and development approach, prepared during ISSDP, was in many ways a

significant diversion from GoI’s “business as usual” approach, significant staff capacity challenges

were foreseen at central, provincial and in particular at local level.

Staff capacity building was therefore seen as a core element of PPSP. Certainly at the start of PPSP in

2010 several of the ingredients to carry out the necessary staff development were not yet in place:

the PMU-PIUs were only marginally staffed, budget allocations for staff development were thinly

available, training management capacity was limited, not to speak about the fact that very few GoI

officials and PMU-PIU staff were familiar with the approach developed under ISSDP, training

materials were not yet available and few GoI and USDP staff were skilled to conduct training. Given

these conditions, USDP took a leading role in building capacity among key stakeholders at central,

provincial and local level. This role has remained significant until now.

Suggestions to adopt alternative training management and delivery systems have, for various

reasons, been hard to accommodate. As a result, the centralized training implementation system

with strong reliance on USDP capacity is still in place. In view of the staff capacity development needs

for PPSP2 and the phasing out of USDP, decision making around effective training management and

delivery systems for the future, has become urgent. Section 3 of this paper outlines the desirable

elements of continued capacity building as well as training management options.

2. PPSP Staff Capacity Building Activities and Achievements 2010-2014

2.1 Training Preparation

Training Preparation includes assessing training needs (TNA), de design of relevant training programs,

the preparation of training materials (modules) and the preparation of the trainers who need to

deliver the programs.

Training Needs Assessment (TNA)

During 2010 a major training needs assessment (TNA) was carried out among the key stakeholders of

PPSP implementation: ministerial staff allocated to the PMU-PIU, Pokja KK members and PF/CF who

would be in charge to facilitate the preparation of the BPS/SSK/MPS. Since PPSP was a new approach

to (local) development in a sector (sanitation) that had hardly been systematically addressed, the

training needs related to all elements of the PPSP approach. The framework for the TNA was formed

by the six (6) stages of the PPSP approach. Different groups of stakeholders would need to be

exposed to a different angle of the same subject area.

The initial comprehensive training needs assessment from 2010 was followed by annual, more

informal, training needs assessments: training program evaluation results combined with outcomes

from PPSP progress monitoring reviews (“lessons learnt”) at all levels of government added with

knowledge/skills elements linked to PPSP implementation expectations by the PMU-PIU formed the

basis for annual training program design modifications.


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Training Program Design

Similar to the TNA, the overall design concept for the training programs was determined by the 6

stages of the PPSP approach. The training topics were selected from the manuals on the 6 stages

developed during ISSDP. For the PF and CF programs, the various technical steps were added with a

component “How to facilitate”?

The focus of the training programs needed to be on “how-to-do”, in other words, on the skills of

conducting PPSP planning and thus, preparing BPS, SSK and MPS. This was reflected in the proposed

selection of the training techniques. However, it was soon learned that many stakeholders still lacked

the knowledge about the PPSP approach as described in the manuals. That meant that during the

initial PPSP years, the focus of the training was more on information dissemination/transfer than on

the very much needed skills-training. From 2013 the focus shifted towards “how-to-do” training

techniques.

Training Content Selection

The content for the training programs was determined by the PPSP stages and by relevant, existing

government regulations. The 6 stages of the PPSP approach were initially described in manuals

resulting from the ISSDP, the pilot project that preceded PPSP. During PPSP implementation in 2010-

2011 it was felt that the existing manuals were difficult to understand and apply in the field.

Therefore, the manuals were streamlined and turned into Practical Guidelines using experiences

from the field. Until 2014, annual PG Review Meetings were held with the PMU-PIUs and the

trainers/consultants and the Practical Guidelines were further improved accordingly.

Training Materials Preparation

Straight from the start USDP introduced the concept of training modules. Modules or training

packages contain all that is needed for a trainer to conduct a training program effectively. Each

module has the following fixed structure: Module Overview, Training Session Plan, Supporting

Materials (slides, case studies, etc.) and Background Materials (= materials from the PGs). Annually,

the draft training materials were adapted and improved following changes in the PGs and based on

outcomes of training preparation meetings with PMU-PIUs during which expectations about the

objectives and outcomes of the training programs were brought forward.

By the end of 2014, a set of 13 final modules will be handed over to the PMU-PIUs with which these

can service the training programs to be carried out during PPSP2. These modules are:

No Titles PPSP Training Modules

1 Implementing PPSP through STBM

2 Implementing Primary Studies (EHRA and Non-EHRA)

3 Sanitation Communication Strategies for Pokja Prov/KK u

4 2nd Cycle SSK

5 Lokakarya MPS

6 Preparing Provincial Sanitation Roadmap

7 Nawasis

8 Preparing BPS

9 Preparing SSK

10 Preparing MPS

11 Facilitating BPS Preparation

12 Facilitating SSK Preparation

13 Facilitating MPS Preparation


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Training-of-Trainers (ToT)/Briefings

To sustain PPSP implementation, transfer of knowledge from the USDP consultants to GoI staff at

different level of government, in particular at the central level is essential. The training of PMU-PIU

staff to become competent as the trainers of PPSP’s annual training programs is one way to realize

that.

Apart from slow deployment during 2010-2011, staff that joined the PMU-PIUs was often young and

inexperienced or they were in-house consultants and not regular GoI staff. Also, regular staff

mutations in the PMU-PIU challenge the PMU-PIUs duties to transfer PPSP implementation

knowledge to provincial and local institutions and to coach these if and when necessary. As a result,

each PMU-PIU has only a limited number of staff members who are ready and have the confidence

to face training groups without teaming up with a USDP consultant.

Each year, with the exception of 2010 during which year the USDP consultants were the trainers in

PPSP training programs, USDP organized ToTs/Briefings 1-2 months before the start of PPSP training

program implementation. The aim of the ToT/Briefing was to prepare the PMU-PIU (co-)trainers for

their job as trainer. During 2011 and 2012 funds were made available by PIU-KP for a ToT (40

participants). During 2013 and 2014 no funds for ToT could be made available; preparations for the

PMU-PIU co-trainers were limited to 1-2 day briefings about the curriculum and the training session

plans of forthcoming PPSP training programs.

Both the ToT and the Briefings were too short to provide most of the PMU-PIU staff the confidence

to conduct training. Consequently, until now the USDP consultants still play a dominant role as

trainer, with the exception for a few modules. This obviously poses challenges for the PPSP2 era

during which USDP might not be around. To reduce these challenges and better equip the PMU-PIUs

with the necessary PPSP knowledge/skills, PPSP management is advised to staff the PMU-PIUs with

representatives of departments that have a direct mandate in PPSP implementation, to provide

facilities for these representatives to join USDP consultants (as long as they are around) during key

PPSP events at the KK and Provincial level and to provide funds for a last ToT in 2015.

Training Funding

Funding of the PPSP training programs generally followed the distribution of PPSP work and/or the

stages of the PPSP approach across the participating ministries. That meant that MenKes funded

training/socialisation for stage 1, MenDagri for stage 2, PU for stages 3,4,5 and Bappenas for stage 6.

Exceptions occurred when AE and KP elements were part of a program funded by PU. As PPSP stages

3-5 required the involvement of PF, CF, Satker and Pokja KK with over the years in increasing

numbers, PU’s training funds were by far the most sizeable. In 2011 the Royal Netherlands Embassy

funded the training of PF/CF because funds had not yet been allocated by GoI during that year.

Fund allocations for training were generally determined before training programs were planned and

designed. That meant, that training design, duration, participation levels, location and, indirectly,

also training methodologies were determined by funding allocations and not on the basis of

instructional design criteria. Also, since administrative requirements attached to training funding are

rather rigid, training programs could often not be organized in a way that was seen as most effective

from a training design point of view.


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2.2 Training Implementation

Attachment 1 provides an overview of all the training programs that were carried out between the

start of PPSP in 2010 and May 2014. In total 73 training programs were implemented with a total of

5.250 participants. Group training/coaching that was carried out at local and provincial level by

central level staff is not included in this overview.

The trainers for these programs came from the PMU-PIUs (co-trainers) and USDP. The management

of both preparation and implementation of all training programs was in the hands of USDP’s CBT

consultants who also worked as Master Facilitators (MF). Organizing consultants (OCs) were

contracted by PU to support the PF/CF and Pokja KK training programs for logistical support: inviting

the participants, arranging the training and accommodation premises and handling various

administrative tasks related to the trainers, resource persons and participants. Monitoring and

evaluation of the programs was carried out by USDP’s CBT’s MTs in cooperation with the OC. The

evaluation outcomes were used as an input in the training planning for the subsequent year.

3. Way forward

3.1 Current PPSP Implementation Capacity

There is no doubt that the significant investments in capacity building of key stakeholder staff (PMU-

PIU, PF/CF, Pokja Province and KK members) have led to impressive results: they have ignited

development of the sanitation sector, they have led to the preparation of the planning and

preparation documents, to increased financial allocations for sanitation development, etc.. However,

due to staff mutations and the introduction of new administrative arrangements (e.g. resulting from

the SE660) staff capacity challenges remain to exist, not the least related to accelerated planning, to

the preparation of implementation and to the implementation itself.

PMU-PIUs: in view of their tasks, these entities are still understaffed and not fully equipped to face

anticipated PPSP2 tasks. Partly, in-house consultants are deployed to support operational activities. If

the implementation modality and the roles of the central level during PPSP2 remain as these were

during PPSP, in a situation where USDP has closed down, these units would require additional staff

and/or in-house consultants who would need to be made more familiar with PPSP implementation

features.

When revamping the PMU-PIUs in view of PPSP2, it is recommended that it is seen to it that the PIUs

truly represent the units of each respective Ministry which indeed have sanitation development

tasks. Not only would this strengthen the PIU’s capacity significantly, it would also facilitate access to

required funds for the PIUs as well as accelerate sanitation development.

Pokja KK: apart from the 62 remaining districts/cities that will enter PPSP in 2015, all KKs have been

exposed to one cycle of PPSP implementation. Additional capacity building is still required focusing

on implementation preparation, implementation, post-implementation asset management, on

updating BPS/SSK/MPS or 2nd Cycle (in 2015: 132 KKs). Regarding the latter, staff development would

also need to be focused on the 2nd Cycle methodology and the quality of the 2nd Cycle planning

documents.

Pokja Province: during the latter part of PPSP, the roles of the Province have become more

pronounced. The issuing of MoHA’s SE 660 has in particular contributed to that. This brought

forward three key activities for the Provincial Pokja: the preparation of a provincial sanitation Road


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Map, the organization of the Lokakarya MPS and the overall coordination of PPSP implementation in

the province.

The provinces have already been trained in how to conduct those activities. All provinces are during

2014 also receiving support and guidance from the Prosda for these activities. Besides, a selection of

the provinces will be given extra facilitation by JKT-based consultants. Nevertheless, further capacity

building of Pokja Province members related to these activities is required.

PF/CFs: about 1307 PF/CFs were trained over the years in how to facilitate the preparation of BPS,

SSK and MPS: an estimated 50% of those are ‘repeats’. Despite the extensive and annual training

program for this target group, their performance in terms of contribution to good quality

BPS/SK/MPS continues to raise questions. This misnomer is not attributed to the quality and

effectiveness of the training programs (although more gains could still be made there), but to the

way of recruiting and managing the PF/CF and to still remaining questionable attitudes among

certain PF/CFs.

Related to PPSP2 implementation, there is a need to train PF/CF in 2nd Cycle mechanisms. Given the

more technical nature of the 2nd Cycle methodology, the majority of the PF/CF recruits will likely not

be suitable for the role of 2nd Cycle facilitator and so new candidates would need to be recruited.

PF/CF to support the remaining 62 1st Cycle KKs can be drawn from the current, best performing

PF/CF. Apart from the regular PPSP implementation mechanisms, both groups of PF/CFs would also

need to be further trained in financial and budgetary processes as well as in implementation and

post-implementation features.

3.2 PPSP2 Preparations

In the meantime a draft Road Map 2015-2019 and the basic elements for a PPSP2 design have been

formulated. PPSP2 will have a stronger emphasis on implementation, on eliminating constraints and

creating better conditions to further accelerate implementation and on post-implementation

sanitation management arrangements. This will be done on the basis of the concept of Universal

Access (UA) to be achieved by the end of 2019.

A continued focus on capacity building will be a requirement for PPSP2 success. The capacity building

would largely have to be directed towards the same stakeholder groups as during PPSP (PMU-PIU,

Pokja Province, Pokja KK, PF/CF) but, content-wise, would be more focused on accelerated

implementation of sanitation development and the effective management of sanitation

infrastructure. Some of the programs would target specific SKPD. At the same time, the regular skills

upgrading of various SKPD staff would not be part of PPSP training but continue as per existing

programs.

Training of existing sanitation engineering consultants could be considered as well as approaching

technical universities to promote a proper future supply of sanitation infrastructure engineers.

3.3 Proposed Staff Capacity Building Activities during PPSP2 XXXXXXXXXXXXXX

With PPSP2 being GoI’s strategic instrument for the development of the sanitation sector, the

following capacity building activities would remain desirable at least for the initial years of PPSP2:

Training of key stakeholder groups such as PMU-PIU, Pokja Province (staff SKPD), Pokja KK

(staff SKPD), PF/CF


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Coaching of Pokja Province by PMU-PIU and of Pokja KK by Pokja Province

Training and certifying sanitation engineers in FS/MP/DED

Promoting programs in sanitation infrastructure engineering at technical universities

3.3.1 Training Programs

PMU-PIUs

With USDP not being around anymore during PPSP2, the PMU-PIUs will have to rely on their own

human resources in leading and monitoring PPSP implementation. This will firstly require adequate

staffing: two options seem to be available: firstly, the deployment of a larger number of relatively

experienced GoI staff, or secondly, the deployment of in-house/technical consultants. Secondly, the

PMU-PIU teams need to be provided with adequate resources to carry out their PPSP2 planning,

coaching and monitoring tasks. Finally, the redesigned PMU-PIUs would need to be trained for their

specific tasks. This would need to be done before USDP is being closed.

When (re-)deploying the PMU-PIUs for PPSP2 implementation, it is strongly recommended that staff

members from units in each of the four key ministries that actually are responsible for (urban and

rural) sanitation sector development are added to the PMU-PIUs. This would not only bring badly

needed sanitation development expertise into the PMU-PIUs, but also provide better inroads for

sanitation development funding and sanitation development monitoring and evaluation.

Apart from leading, guiding and monitoring PPSP2 implementation at the central level, a key role of

the PMU-PIU would be the coaching of the Pokja Province. To do that, it is recommended that the

PMU-PIUs would be trained before USDP closure in the following topics:

Central-level Resource Mobilization for sanitation sector development

Quality Assurance (incl. 2nd Cycle)

PPSP Monitoring and Evaluation

Sanitation Asset Management (for PIU-KP and PIU-T only)

Coaching methods

Pokja Province The Pokja Province role in sanitation development keeps increasing. The issuing of SE660 has clearly

positioned that role. However, the very slow progress of the 2014 BPS-SSK-MPS preparations

suggests that the shifted coordination role from Bappeda towards SEKDA/ASDA (following SE660)

might have created new challenges. Nevertheless, capacity among Provincial Pokja remains a major

point of concern, not the least because of regular staff mutations. In view of effective PPSP2

implementation, the following training programs are still recommended for Provincial Pokja

members:

Provincial-level Resource Mobilization for sanitation sector development

Quality Assurance of BPS/SSK/MPS incl. 2nd Cycle

Sanitation Sector Monitoring and Evaluation

Conducting Lokakarya MPS

PPSP through STBM

Sanitation Advocacy and Communication Strategies

Conducting Primary Studies including EHRA

Sanitation Asset Management

Coaching methods


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Also, from 2017 onwards provinces would successively need to update their Provincial Sanitation

Road Map. Before them doing that, a training in RM updating/preparation could be desirable.

Pokja KK

The Pokja KK is the focal point for sanitation development as it represents the local government

which has the primary task of developing sanitation conditions in its constituency. In view of effective

PPSP2 implementation, the following training programs are still being recommended for Pokja KK (or

specific SKPD staff):

KK-level Resource Mobilization for sanitation sector development

Preparing BPS/SSK/MPS incl. 2nd Cycle

Sanitation Sector Monitoring and Evaluation

PPSP through STBM

Sanitation Advocacy and Communication Strategies

Conducting Primary Studies including EHRA

Sanitation Asset Management

Contract Management

Supervising FS

Supervising MP

Supervising DED

PF/CF

PPSP has come at a crossroad to determine whether the current facilitation model, which provides a

key role for PF/CF, is still the most effective facilitation option for PPSP2. Continued challenges

regarding the selection and recruitment of qualified and motivated PF/CFs as well as their

supervision cast doubts about the effectiveness of this part of the PPSP approach. Especially, the

facilitation of the 2nd Cycle will require highly committed and technically and financially well-exposed

facilitators. It is foreseen that not many of the current PF/CF have the quality and commitment that

is required for 2nd Cycle facilitation.

For assisting the 62 remaining Pokja KK that still need to prepare a BPS/SSK/MPS, experienced PF/CF

whom also have performed well can be recruited from the existing PF/CFs.

Whatever the challenges, the Pokja’s are still too weak to do without some form of facilitation.

Having said that, any PPSP facilitation set-up for 2015 and beyond is going to be in need of training.

3.3.2 Coaching of Pokja’s

The training programs will provide the basis for the Provincial and KK Pokja to carry out their key

tasks in accordance with the manuals and guidelines. However, as Pokja’s do not always send the

right persons to the training and internal transfer-of-knowledge by those who attended the training

to the other members only sporadically takes place. Therefore, many Pokja’s are still facing capacity

problems. To accommodate those Pokja’s with resolving implementation problems, coaching should

be provided.

Coaching during PPSP2 should not be a standardized visitation program; instead, Pokja KK should

request coaching from Pokja Province and Pokja Province from the PMU-PIU if and when they

encounter a specific problem. At the same time, PMU-PIUs should closely monitor the progress and


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quality of the Pokja Province work and the Pokja Province that of the Pokja KK and suggest on

coaching when deemed desirable. To ensure that Pokja Province and PMU-PIU are equipped with

coaching skills, these would be trained in how-to-coach.

Besides coaching “on demand”, the PMU-PIUs/Provincial Pokja’s can consider scheduled coaching

sessions (with compulsory participation) on specific topics of which is known that the capacity at the

provincial/local level is still weak.

Potential problems Pokja Province might face and which might require coaching could be on how to

effectively conduct QA of BPS/SSK/MPS and how to implement Lokakarya MPS. Pokja KK constraints

could be linked to the preparation of quality BPS/SSK and MPS (incl. 2nd cycle), to resource

mobilization, implementation, sanitation asset management, etc.

3.3.3 Training and Certifying Consultants

As ‘implementation’ is the core activity of PPSP2, the period 2015-2019 is expected to show a large

demand for FS, MP and DED since these are part of the readiness criteria for sanitation infrastructure

development. That is work all to be done by local specialized consultants. Generally, the Ministry of

Public Works is not very satisfied with the current quality of the FS/MP/DED prepared by local

consultants. One way of increasing the quality of FS, MP and DED is by upgrading the skills of national

consultants through training. Upon training, participants would be independently tested and those

who passed would be certified. In such case, PU would oblige itself to only use certified consultants

to prepare FS, MP, DED.

As administratively PU is not allowed to fund training of non-PNS, the training, certification and

funding of national consultants in FS, MP and DED could be a cooperation between PU and IATPI.

Although the training would improve the consultants’ skills, it is only part of a solution for better

quality FS, MP and DED. A few other challenges that need to be addressed simultaneously would be

the budgeting of SF/MP/DED undertakings, the remuneration ceilings for the consultants and the

selection of the consultants.

3.3.4 Promoting programs in sanitation infrastructure engineering at technical universities

An estimated 5-6000 engineers are required for sanitation infrastructure development during the

next 5-year period. For additional development and operations and maintenance of the

infrastructure, annually an estimated 2500 sanitation engineers will be required during subsequent

5-year periods.

Due to a less than ‘sexy’ image of working in sanitation and the relatively low remuneration paid

when contracted by the government, few university students opt for a BSc in sanitation

infrastructure engineering. Instead, they chose studies with better (financial) prospects. One

implication of this is, that universities have not given high priority to courses in environmental

infrastructure engineering; in some cases technical departments have been under pressure from the

university management to close those course lines.

It would therefore be in the interest of the country and that of the Ministry of Public Works if

universities would contribute more to ensuring an adequate supply of trained sanitation

infrastructure engineers in the years to come by establishing and/or expanding current study

options. As an example, NTB in Bandung has started a sanitation infrastructure engineering program


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in 2013 for 40 students annually. In order for other universities to follow suit, PU should take steps to

create increased awareness among the universities about the lack of sufficient sanitation

infrastructure engineering graduates, participate in the by the Ministry of Education organized

‘Curriculum Committees” to influence/adjust university curricula, and bring the remuneration of

engineering consultants working for the government more in line with what is being paid in the

private sector.

3.4 Training Implementation Modality

During PPSP the central level authorities (PMU-PIUs) were leading the planning, design, preparation

and implementation of all training with significant assistance of USDP. The sizeable training programs

that have been annually conducted (a total of 73 courses accommodating more than 5250

participants) have resulted in significant capacity increases among the key PPSP stakeholders.

Nevertheless, additional staff capacity building will be required, especially with regards to further

improving the quality of planning documents, to upgrading the BPS/SSK/MPS (2nd Cycle) and to

(accelerated) implementation and to the management of the infrastructure assets that have been

developed during implementation. Section 3.3.1 provides more details concerning the desirable

training programs.

It is expected that the need for continued staff capacity building will gradually decrease once all KKs

have reached the 2nd Cycle implementation phase. By that time, all KKs have gone through the full

PPSP cycle, a significant part of them has conducted the 2nd Cycle and all KKs have been involved in

implementation one way or another. Instead of conducting large scale training programs the

emphasis of support to Pokja Province and Pokja KK could gradually shift to coaching only. For a few

topics such as Road Map renewal (starting after 2012), contract management and asset

management, large scale training programs could still be considered.

The need to conduct training during PPSP2 raises the question on the best implementation model. In

other words, is PPSP2 training still to be planned, designed and implemented by the PMU-PIU or

should the training responsibility be transferred to and integrated into existing training institutes

such as e.g. the Diklat that are part of each of the key ministries?

Both models have their own pro’s and con’s. According to the existing GoI regulations, all ‘training’

should be conducted by the Diklat. At the same time, realistically speaking, the current organizational

set-up, focus at and capacity (especially related to sanitation issues) of the Diklat provides strong

limitations for transferring the training responsibility to the Diklat. Also, PPSP-related training will

hardly contribute to the continuity of the Diklat as the need for this training would dry up in 2-3 years

time. Besides, the Diklat would have to invest significantly in developing adequate training capacity

to be able to conduct the PPSP training in a professional manner and it would probably not be able to

do this without considerable TA inputs and additional GoI resources. Besides, in order to ensure a

direct link between PPSP implementation and PPSP-related training, significant involvement of the

PMU-PIUs in training design and implementation would be required. It seems, therefore, that the

disadvantages for the Diklat to start incorporating PPSP training programs outweigh the advantages.

In the event PPSP management still opts for involving the Diklat in future PPSP training, the

cooperation between the PMU-PIUs and their respective Diklat could be established along the

following training management lines:


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Training Management Aspect PMU/PIU Diklat

Training funding ● Training planning ● ○ Training design ● ○ Training preparation

Materials preparation

Selection of trainers

Preparation of the trainers

Logistical preparations

● ● ● ○

○ ●

Training implementation & Monitoring ○ ● Training evaluation ● ○

○: Supporting

●: Leading Such cooperation between the PMU-PIUs would for each proposed course lead to the following implementation and funding distribution:

Proposed Training Programs 2015-2019 Implementation by Funding by

PMU-PIU Diklat

Programs: Modules available:

Implementasi PPSP melalui Penguatan Pilar-Pilar STBM PIU-AE KemenKes KemenKes

Pelaksanaan Studi Primer (EHRA dan Non EHRA) PIU-AE KemenKes KemenKes

Strategi Komunikasi Sanitasi untuk Pokja Pr. dan KK PIU-AE KemenKes KemenKes

Pemutakhiran SSK Kabupaten/kota ( 2nd Cycle) PIU-T KemenPU KemenPU

Penyusunan BPS PIU-T KemenPU KemenPU

Penyusunan SSK PIU-T KemenPU KemenPU

Penyusunan MPS PIU-T KemenPU KemenPU

Roadmap Sanitasi untuk Pokja Sanitasi Provinsi PIU-KP KemenDagri KemenDagri

Lokakarya MPS untuk Pokja Sanitasi Provinsi. PIU-KP KemenDagri KemenDagri

MonEv melalui Nawasis PMU Bappenas

Facilitating BPS/SSK/MPS Preparation PIU-T KemenPU KemenPU

Facilitating 2nd Cycle Preparation PIU-T KemenPU KemenPU

Programs: Modules to be developed:

Preparing Local Sanitation Regulations PIU-KP KemenDagri KemenDagri

Updating Provincial San. Road Map PIU-KP KemenDagri KemenDagri

Mobilizing Resources All All KemenDagri

Sanitation Asset Management PIU-KP + PIU-T

KemenDagri/PU

KemenDagri/PU

Contract Management PIU-T KemenPU KemenPU

Supervising FS Implementation PIU-T KemenPU KemenPU

Supervising MP Preparation PIU-T KemenPU KemenPU

Supervising DED Preparation PIU-T KemenPU KemenPU

Coaching All All

FS/MP/DED Preparation for Consultants PIU-T KemenPU KemenPU*

*: Shared funding with the participants/consultants In case PPSP management opts for continuing the present PMU-PIU-led training implementation set-

up, a phasing out of the USDP consultants in 2015 would require their replacement by another


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consultancy arrangement. As stated earlier, PMU-PIU staffing and PPSP field-experience is too scarce

to provide the required training design and implementation inputs that are required. It is not

expected that the internal capacity of the PMU-PIUs will structurally change in the nearby future; a

need for technical assistance will continue to exist for the years to come.

4. Concluding Remarks

The formulation of PPSP2 provides the opportunity to critically look at the capacity development

programs and the implementation modalities applied during PPSP. Looking at the current status of

the PPSP program, it is clear that the initial years of PPSP2 will still require some significant capacity

building of various groups of stakeholders. Part of the staff capacity development needs could better

be realized by coaching. In view of the forthcoming PPSP2 and the phasing out of USDP, PPSP

management would need to decide on the most effective implementation modality for capacity

building.

In connection to that, it is recommended that PU takes a decision on how it wants to secure

improved FS, MP and DED in the future and which role capacity building of local consultants would

have to realize that.

Finally, it is recommended that PPSP management and in particular PU develops an approach to

ensure the adequate availability of sanitation infrastructure engineers for the next decade.


12

5. Colophon

This document was produced by the Urban Sanitation Development Program (USDP). USDP provides

Technical Assistance to the “Accelerated Sanitation Development for Human Settlements” Program

(PPSP), a Government of Indonesia Program implemented by the TTPS, a sanitation-oriented

collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented

through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public

Works.

USDP’s services focus on facilitation and capacity building and training targeting the principle

stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the

Netherlands.

DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen

+ Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM

have been contracted to provided a range of technical services in support of the implementation of

PPSP.

Your letters, e-mails, enquiries can be forwarded to:

Urban Sanitation Development Program (USDP)

Jl. Lembang No. 11 A

Kecamatan Menteng

Jakarta 10310, Indonesia

Phone: (62-21) 319 248 92, 237 287 48

Fax: (62-21) 319 248 95

Email:[email protected]

For information, please also check our website: www.sanitasi.or.id

Client : Embassy of Kingdom of the Netherlands, POKJA AMPL - Bappenas

Project : Urban Sanitation Development Program

Report Title : PPSP Capacity Building: Achievements and Way Forward

Length of Report : 17 Pages Including Annexes

Author : John de Bresser

Contributions : -

Project Manager : Bram van der Boon

Project Director : Dadang Fadilah

Date : November 2014

Status : Draft

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14

Annex 1: OVERVIEW TRAINING PROGRAMS 2010 - TO 16 MAY 2014

No. Programs No ParticipantsTrainers Date

No

Programs

No

ParticipantsTrainers

Date

No

Programs

No ParticipantsTrainers

Date

No

Programs

No

ParticipantsTrainers Date

Place

No

Programs

No ParticipantsTrainers Date

Place

1.1 Sanitation Campaign Methods

Pokja Province - Pokja Kabkot

yes 1 60

Outsourced: 5

USDP:3

1 60

Outsourced =

5, USDP = 3

11-13 Oct 2011

1.2 Media Relation Training PMU - PIU (Eselon-2) yes 1 30

Outsourced:3

USDP: 1

1.3 National Kick-Off Pokja Province incl. Satker yes 1 120 PMU-PIU: 10; USDP: 5 22 January PU Patimura

1.4 Provincial Kick-Off Pokja Kab /Kota Members yes 7

PMU-PIU: 2; USDP: 1

March

Riau, Sumsel, Jateng,

Banten, Jatim, Babel,

Sultra

1.5

advocation and comunication training

Pokja KK and Province yes 50 USDP : 7 PIU : 5 18-20 okt Hotel Grand cikarang

2.1PPSP Socialization; Preparation for

2012 PPSP Implementation

Pokja Province - Pokja Kabkot

yes 1 100

PMU-PIU: 8

USDP: 6

6-Aug-10 1 156

PMU-PIU: 12

USDP: 10

21-23 August

2011

2.2Pilot Project: Training Instutional

Strengthening 6 ProvincesPokja Province yes 10 15 USDP = 7 June-Sept 2011

2.3Pilot Project: Workshop Outcomes

Instutional strengthening 6 ProvincesPokja Province, PMU /PIU yes 1 54

PMU/PIU: 2

USDP: 4

13-Mar-12

2.4PPSP Socialization: Preparation for

2013 PPSP ImplementationPokja Province, PMU /PIU yes 1 320

PMU/PIU: 15

USDP: 10

5-7 August 2012

2.5Institutional Strenghing training for

pokja kab /kota Pokja Kab /Kota Members yes

Each batch: 40

participants

PMU-PIU: 5

USDP: 6

Batch I : 30 Jan - 2 Feb ,

Batch II : 4-7 Feb, Batch III :

11-14 Feb

Hotel Puri Denpasar

2.6 Konsinyasi Provincial Road Map 30

PMU-PIU: 7; USDP: 6 15- 17 January 2013

Hotel Puri Denpasar 22

PMU PIU Usdp 6-7 maret 2014

hotel pomelotel

2.7 Road Map Training yes each batch : 90 USDP : 7 PIU : 5

batch I : 21-24 april , batch II

: 28 april -1 mei

batch I : hotel grand asia,

batcjh II , hotel

pomelotel

batch I : 74 , batch II : 68 pmu piu kp USDP

Batch I : 1-4 mey 2014, Batch II 14-17

may 2014

batch I : hotel best western

jakarta , Batch II : hotel

jayakarta jogjakarta

2.8PPSP Socialization: Preparation for

2014 PPSP ImplementationPokja Province, PMU /PIU 80 USDP = 7 28-30 agustus Hotel acacia jkt

3.1 PPSP Process and Products PMU - PIU yes 1 26 USDP: 17

3.2 Training of Trainers (ToT) Stage 3 PMU - PIU yes 1 39 USDP: 7

21-25 March

2011

1 24Outsourced:

3, USDP: 127-10 Feb 2012 23

pmu piu usdp 10-11 maret 2014 Hotel Akmani jakarta

3.3 Training of Pokja Province Members Pokja Province yes 1 28

PMU-PIU: 7,

Waspola: 1,

USDP: 8

3-5 August

2010

1 25

PMU-PIU: 15

USDP: 14

11-15 July 2011

3.4 CF - PF Training ( BP - SSK) CF - PF yes 1 95

PMU-PIU: 13

USDP:14

17 May - 8 June

2011

3.5 KMW Training KMW yes 1 62

PMU-PIU: 11

USDP: 16

20-23 June 2011

3.6 Satker Training (SSK & MPSS) Satker yes 1 114

PMU-PIU: 9

USDP: 14

23-24 July 2011

3.7 EHRA TrainingPokja Province - Pokja Kabkot -

KMWyes 1 102

PMU-PIU: 2

USDP: 4.

Outsourced: 3

Batch 1 :11-12

May 2010,

Batch 2: 18-19

May 2010

1 115

PIU-AE: 5

USDP: 6

Outsourced: 1.

Batch 1: 18-20

July 2011 Batch

2 :27-29 July

2011

1 171

PIU-AE: 8,

USDP: 5,

Outsourced:

1.

Batch 1: 12-14

March 2012,

Batch 2: 27-29

March 2012

55

PMU-PIU: 6; USDP: 4

2-7 April Bogor ?

PMU - PIU , USDP

20-23 mei 2014 Hotel golden boutique jakarta

3.8 CF - PF Training ( BP - SSK - MPSS) CF - PF yes 1 230

PMU-PIU: 6

USDP: 23

4-16 Dec 2011Batch I : 126,

Batch II : 140,

Batch III: 33

PMU-PIU: 14; USDP: 12 Batch I CF BPS SSK : 25 Feb - 29

March 2013, Batch II CF MPS : 4-

9 March 2013, Batch III PF : 11-

16 March 2013

Hotel Twin Plaza Jakarta

Batch I :120 , Batch II :

104, Batch III : 73

PMU - PIU , USDP Batch I : 23 march - 29 march , Batch II :

31 march - 4 april 2014, Batch III : 20

april - 26 april 2014

Hotel Diraja , jakarta

3.9 EHRA Training: Updating Old-EHRAPokja KK, Supervisor &

Enumeratorsyes 1 122

PIU-AE: 1

USDP: 2

1 154

PIU-AE: 2

USDP: 2

3.10 IUWASH Training Iuwash Facilitator yes 1 24

PMU/PIU: 7

IUWASH: 2

USDP: 9

3.11 PROSDA Introduction Training PROSDA yes 1 15

PMU-PIU: 2

USDP: 5

6-8 March 2012

3.12 PROSDA Follow-UpTraining PROSDA yes 1 14

PMU-PIU: 2

USDP: 5

9-10 July 2012

3.13 PF/CF Refresher Training PF and CF yes 1 346

PMU-PIU: 8,

USDP: 8,

Outsourced:

1.

Batch 1 : 13-17 July

Batch 2: 17-21 July

Batch 3: 23-27 July

2012

3.14Training Pokja Kab/Kota for BP and

SSK Pokja Kab /Kota Members yes 1 191

PMU/PIU: 4

USDP: 8

Batch 1 :5-7 March,

Batch 2 : 8-10

March 2012

Batch I :63, Batch II : 62,

Batch III : 58, Batch IV :68

PMU PIU USDP Batch I : 12-17 april 2014, Batch II : 27

april -1 mei 2014, batch III : 4 mei -8

mei , Batch IV : 11-15 mei 2014

batch I : hotel saphir jogja,

batch II : hotel diraja jkt ,

batch III : hotel horison

makasar , batch IV : hotel

diraja jakarta

3.15 Refreshing Training for SSk & MPSS Pokja Province Members &

Satkeryes 1 52

PMU/PIU: 5

USDP: 5

30 July - 2 August

2012

3.16Refreshing Training SSK & MPS Pokja

KK & Prov Pokja KK and Province yes

Batch I : 102.

Batch II: 119.

Batch III: 128.

Batch IV: 128

PMU-PIU: 7; USDP: 5 Batch I : 25-29 March , Batch

II : 1-5 April , Batch III : 8-12

April, Batch IV : 15-19 April

Batch I: Palembang,

Batch II:Surabaya, Batch

III: Jakarta , Batch IV:

Makassar

4.1 KMP Training for MPSS KMP yes 1 70

PMU-PIU: 12

USDP: 13

18-21 July 2011

4.2 CF - PF Training for MPSS CF - PF yes 1 40

PMU-PIU: 5

USDP: 9

5-6 Dec 2011

4.3Financial Sources Identification

TrainingPokja Province yes 1 26

PMU-PIU:12

USDP: 5

19-23 Sept 2011

4.4 MPSS Training Pokja Kab/Kota Members yes 1 70

PMU/PIU: 4

USDP: 6

1-3 March 2012 ?

pmu piu usdp 2-5 juni 2014

5.1 Monev Training PMU-PIU yes 1 10

USDP: 2 7-9 Dec 2011

5.2 Monev Training Pokja Province Members yes 1 55

PMU-PIU: 4

USDP: 3

21-22 Oct

2010

1 27

USDP: 2 10-11 Nov 2011

1 78

PMU/PIU: 4

USDP: 2

25-27 April 2012

5.3 Regional QA and MonEv Workshop Pokja Province (Tim Panel) 4 84

PMU-PIU:6- 8

USDP: 1-2,

Outsourced:

1.

SUR 4-6 Sept; JKT 17-

19 Sept; MED 19-21

Sept; BLK 25-27 Sept

2012

5.4 MonEv Kegiatan Advokasi Pokja Province 1 20

PIU-AE: 5

USDP: 4

29-31 August 2012

TOTAL

7 401 16 1206 22 1617 17 1291 -11 -735

2010

1

2

3

2014

Stage Title Training Program Target Group

4

5

Overview Training Programs 2010 - to 16 may 2014

201320122011Training

Materials

Documents

Urban Sanitation Development Program PPSP Capacity ... · Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward 2 Training Program Design Similar