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ANNEX II TO FINANCING AGREEMENT N
TECHNICAL AND ADMINISTRATIVE PROVISIONS
BENEFICIARY COUNTRY /REGION
The Country of Curaao (Dutch OCT)
R EQUESTING AUTHORITY
TAO Curaao
BUDGET HEADING 10 th EDF A-envelopeT ITLE URBAN INFRASTRUCTURE FOR SOCIALLY DEPRIVED COMMUNITIES
T OTAL COST EUR 11,250,000 EU/ EDF Contribution 11,250,000
A ID M ETHOD /MANAGEMENT MODE
Project approach indirect centralised Delegated partner Stichting Ontwikkeling Nederlandse Antillen (SONA)
DAC- CODE 16220 S ECTOR Low-cost housing
.
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TABLE OF CONTENT
1. DESCRIPTION
1.1 Objectives
1.2 Expected results
1.3 Activities and implementation timetable
2. LOCATION AND DURATION
2.1 Location
2.2 Duration
3 IMPLEMENTATION
3.1 Organisational set up and responsibilities
3.2 Delegation of residual tasks by the Commission
3.3 Reporting
3.4 Budget
4. MONITORING AND EVALUATION
4.1 Monitoring
4.2 Evaluation
5. INFORMATION AND VISIBILITY
6. PRE-CONDITIONS
7. APPENDICES
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1. DESCRIPTION
1.1. Objectives
The overall or general objective is improvement of living conditions of socially deprived (low income)communities and assists poverty alleviation in Curaao
The specific objective or purpose of the project is the improvement of infrastructure in selected, deprivedurban neighborhoods. The EU support will improve infrastructure in the following selected areas: Nieuw
Nederland, Kortijn, Fortuna Ariba phase 2, Tera Cora, Sapate block H.
1.2. Expected results
Infrastructural improvement projects will be implemented in 5 selected priority areas of deprived urbanneighborhoods. The expected results are improved roads, sewerage, street lighting, drainage, pavements,services to new lots etc leading to improved living conditions, more and better sanitary conditions,reduced traffic, reduction of flood and dust problems, and the infrastructure for further construction of social housing. The project will have a strong positive impact on low cost housing for deprived citizensand multi-amenity centers that will be built in some communities will contribute to social cohesion. The priority low-income communities selected for improvement are Nieuw Nederland, Kortijn, FortunaAriba Phase 2, Tera Cora and Sapate block H. At the end of the project the number of beneficiaries will
be about 4,860 persons (or 1,860 households). The improvements in Nieuw Nederland will be in additionto those already underway with 9 th EDF resources. The improvements of Kortijn and Nieuw Nederland
areas were already identified by the 9th
EDF Feasibility Study but could then not be executed by budgetrestraints.
1.3. Activities and implementation timetable
The activities to be carried out and nominal timing are as follows:
Detailed Technical Designs: by own means of the Beneficiary; ready month 1 (after signing FA).Preparation Tender documents for works, ready month 2 - 6
Preparation Tender documents for services, ready month 4 6Forecast, procurement notice and tendering period and award month 7 - 12
Works implementation: months 13-31.(Works maintenance period): (months 31-37)
Audits YearlyEvaluation: Final; before closing phase.
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2. LOCATION AND DURATION
2.1. Location
Curaao , several areas, all Governmental owned. (See appendix 4).
2.2 . Duration
The execution period of the Agreement will be as specified in Article 5 of the SpecialConditions of the Financial Agreement to be signed between the Government of Curaao andthe European Commission.
3. IMPLEMENTATION
3.1 Organisational set-up and responsibilities
The project will be implemented by Stichting Ontwikkeling Nederlandse Antillen (SONA) by indirectcentralised management, in accordance with Article 26 of Regulation (EC) No. 215/2008 on the financialregulation applicable to the 10 th European Development Fund .
SONA has been chosen as delegatee body (with implementing agency USONA), because it is alreadydelegated to manage the 9 th EDF Urban Infrastructure for Socially Deprived Areas Programme, intowhich the 10 th EDF funding will be integrated. An audit of SONA, the present 9 th EDF Delegatee Body,confirmed satisfactory knowledge of- and implementation via- EDF procurement procedures.
The currently functioning of Steering Committee meetings for the 9 th EDF projects on Curacao shall becontinued, New Terms of Reference will be made by the Delegatee Body who also assumes theorganizational task for the 10 th EDF Programme on Curaao.
3.2. Delegation of residual tasks by the Commission
The tasks of procurement and payments will be delegated by the European Commission to SONA:Chairman of the SONA Board, Schottegatweg Oost 18, Willemstad, Curaao. Day-to-day management
will be entrusted to SONA's implementing agency USONA. EU procedures will apply. The Governmentof Curaao has selected as Supervisor(s).the MTTUP (Public Works) and FKP.
MTTUP (Public Works) for Kortijn and Nieuw-Nederland and FKP for the other projects. Bothsupervisor representatives will be appointed through simplified procurement procedures ( Two tenders ).And for works Two open local tenders will be launched. One tender for Kortijn and Nieuw Nederland,and the other tender for Fortuna Ariba phase 2, Tera Cora and Sapate block H
Audits and evaluations will not be delegated by the Commission.
In due consideration of the principle of ownership, the European Commissionreserves its right to change the delegated body indicated above or the scope of thedelegation, without this necessarily requiring an amendment to the Financing
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Agreement. In that case, it shall consult the Beneficiary on this change and notify to itthe name of the new delegated body and/or the scope of the task(s) delegated to it.
3.3 Reporting
The delegatee body shall submit an implementation report at 12-monthly intervals and a Final Report(both integrated with the reporting on the 10 th EDF component). Full reporting requirements will be givenin the Delegation Agreement.
3.4 Budget
The total project cost is estimated at EUR 11.25 million, of which 11.25 million shall be financed fromthe European Development Fund (EDF) of the European Union. MTTUP and FKP will contribute withengineering cost for the projects. FKP will finance the cost of construction of social housing.
Categories EU contribution Governmentcontribution
Total
EUR EUR EUR
Works 9,481,000 -Supervision services 390,000 -Engineering/TA 100,000 -PMVisibility services/supply 15,000 -Evaluation 50,000 -Audit services 40,000 -Implem. costs PMContingencies 1,174,000
TOTAL 11,250,000 - 11,250,000
Maintenance of the executed works after the contractors maintenance period (6 months) will beguaranteed by the Government of Curaao via the Public Works Department..
4. MONITORING AND EVALUATION
4.1 Monitoring
As a programme steering committee has been established for the 9 th EDF Urban Infrastructure for Socially Deprived Areas programme, this will also be installed for the 10 th EDF Programme on a twice-yearly meeting basis to review technical and financial progress against the detailed work programme. The
project will also be subject to the yearly Results Oriented Monitoring (ROM) via independent consultants,starting from the sixth month of project activities, which will be finalised at latest 6 months before the end of theoperational implementation phase.
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4.2 Audits & Evaluation
The 10 th EDF projects will be audited financially on a yearly basis including an one end-of projectevaluation and audit. This audit cycle has already been established through the current 9 th EDF FinancingAgreement and the current 9 th EDF Delegation Agreement. In view of similarity with the current 9 th EDF
programme for Curaao no mid-term evaluation will be foreseen but a final evaluation before the closing phase begins.
5. COMMUNICATION AND VISIBILITY
Project visibility actions include creation of sign boards, newspaper information and awarenesscampaigns for house connections. This will be supplemented with budget from this Financing Agreement.
6. PRE-CONDITIONS
The Special Conditions stipulated in 9 th EDF Financing Agreement 9971/NEA will also be applied tothe 10 th EDF programme on the Island of Curaao.
Guarantee the necessary institutional interaction between Government and the governmental agenciesinvolved (Fundashon Kas Popular and MTTUP (Public Works) for the implementation and maintenanceof the infrastructural works.
Guarantee the necessary Technical Assistance for Detailed Engineering Phase from the Public Worksdepartment and the Technical Department of FKP in order to optimize (in time) the implementation of the projects.
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7. APPENDICES
Appendix 1 Logical Framework
LOGICALFRAMEWORK Intervention Logic Verifiable Indicators Sources of Verification Risks and Assumptions
Overall Objective Improved living conditions of sociallydeprived (low income) communities andcollaborate to the poverty alleviationinitiatives of Curaao.
The living standard of about4.860 low income residents of Curacao is improved withapprox 25 %.
Improvement of theinfrastructure related to theliving environment of the lowincome communities
Central Bureau of Statistics
Specific Objective or Project Purpose
Improved infrastructure in selected, deprivedurban neighbourhoods namely in Nieuw
Nederland, Kortijn, Fortuna Ariba phase 2,Tera Cora and Sapate block H
At the end approx4.860 persons will benefitdirectly from the 10 th EDF
programme UrbanInfrastructure for SociallyDeprived Communities.
Basic livingstandards for housing andneighbourhooddevelopment
Summaries of activitiesfrom design to completion of works.
Supervision reports. Monitoring reports. Programme monitoring
USONA. Award notices and
financial reports. Other stakeholders
reports. External monitoring
and evaluation.
Risks: Government funding is not
available for maintenance. FKP co-funding is not available
for realization of social housing projects.
Assumptions: Capacity building toward participation leads to adequatesustainability.
Community takes ownership of the project results.
Community accepting the needto improve the livingenvironment.
It is assumed that any persistingland ownership issues will have
been resolved by the time the project starts, although projectsites have been chosen to avoidthis problem.
Results Paved roads, resurfaced streets, pedestrianalleyways and footpaths for improved
List of people for low incomehouses decreases.
FKP list for applicantsfor housing
Risks: Project delays and cost
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LOGICALFRAMEWORK Intervention Logic Verifiable Indicators Sources of Verification Risks and Assumptions
traffic and pedestrian access andmovement, safety and security.
Services to facilitate new social housinginfill in open plots, child recreation area and
play ground, Multifunctional andneighbourhood facilities
Eliminated or reduced amount of stormwater flooding;
Less frequent and lower spending onroad, sewer and drain O&M.
Increased tourism and related businessopportunities.
Street lighting provided and improved
Less dust, increased safety and security,improved living environment.
The total low income housing population achieve higher basic living standards.
More safeness by lessviolence & criminality.
Summaries of activitiesfrom design to completion of works.
Supervision reports. Monitoring reports. Programme monitoring by USONA.
Award notices andfinancial reports.
Other stakeholdersreports.
External monitoringand evaluation.
Monitoring reportsfrom social welfaredepartments.
Publication and reportsfrom community basedorganizations.
inflation, because of conflict of works with existing services(water, power, telephones andsewerage).
Supervision over activitiesspread over several sites ischallenging.
Availability of competentcontractors and competitive
bidding of contracts Tenders delivered within
budget.Assumptions:
The governmentsadministrations and related(utility) agencies will work together and with the communityto achieve the projects purpose.
Competent governmentand FKP staff available for management, design andsupervision.
Activities - Preparation of Detailed TechnicalDesign and Tender Documents for
physical Works & Services- Tendering, evaluation and award of
physical Works and Supervision- Execution of works- Project monitoring and Evaluation.- Closing phase of Programme
Means:- Works- Supervision- Engineering/TA- Visibility- Evaluation- Audit- Implem costs- Contingencies
TOTAL
EDF costs in :- 9.481.000- 390.000- 100.000- 15.000- 50.000- 40.000- PM- 1.174.000
11.250.000
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App endix 2 Indicative timetable
A c t i v i t y 2011 2012 20131 2 3 4 1 2 3 4 1 2 3 4
Part I
1Submission of Single ProgrammingDocument Part A to the delegation
March 11
2Submission of Stand-alone ProjectIdentification Fiche (SPIF)
March 11
3Presentation of the identification ficheat oQSG
April 11
4 Submission of Action Fiche (AF) June 11
5 Presentation of Action Fiche at oQSG September 11
6 Signing Financing Agreement October - December 11
Q 1 Q 2 Q 3 Q 4 Q 1 Q 2 Q 3 Q 4 Q 1 Q 2 Q 3 Q 4 Q 1 Q 2 Q 3 Q 4 Q 1 Q 2 Q 3 Q 4
1 Prep Detailed Technical Design (DTD)
2 Prep Tender Documents Works
3 Prep Tender Documents Supervision
4Tendering and Contract Aw ard for Works
5Tendering and Contract Aw ard for Supervision
6 Implementation
Maintenance
Transfer of projects to beneficiary
Activity
Part III
Years
Quartly
2011 20132012
Part II2014 2015
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Appendix 3 Detailed budget
Categories EU contribution Government
contribution
Total
EUR EUR EUR
Works 9,481,000 -
Supervision services 390,000 -Engineering/TA 100,000 -Visibility services/supply 15,000 -Evaluation 50,000 -Audit services 40,000 -Implem. costs PM
Contingencies 1.174.000
TOTAL 11,250,000 - 11,250,000
Appendix 4- Maps
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Nieuw Nederland
Kortijn
TAPS Curaao 10 th EDF June 2011
Nieuw Nederland
Kortijn
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Fortuna Ariba Phase II
Tera Cora North
TAPS Curaao 10 th EDF June 2011
Fortuna AribaPhase II
Tera Cora North
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Sapate Block H
TAPS Curaao 10 th EDF June 2011
Sapate Block H
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