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iv. Jt. Secretary

v. Treasurer

vi. Coordinator

vii. Members of the Executive Council

viii. Immediate Past-President & Gen. Secy. shall be the ex-officiomembers of the council.

ix. All past presidents & Gen. Secretaries shall be special invitees.

x. Founder President Ar. Y. Chandra shall be permanent invitee.

9. PRESIDENT: The Presidents shall preside over all the meetings ofthe Association and the Executive Council, and shall supervise overthe administration of the Association. In the absence of the Presidentthe Vice President shall perform his/her duties. The ruling of thePresident on all questions of procedure and order shall be final. Allthe questions before the General body Meeting shall be decided by amajority of votes and in case of equality of votes, the president shallhave casting vote.

10. Vice President: In the absence of the president, the Vice Presidentnominated by the president, shall perform the duties of the president.

11. GENERAL SECRETARY: The General Secretary of the Associationshall send summon to the meetings, keep the minutes of the meetings,shall do correspondence on behalf of the Association, shall distribute hiswork to Jt. Secretary with the consent of the president, shall represent

Association in all proceedings suits, prosecutions, disputes & such legalmatters in which the Association is a party or otherwise interested, shallkeep in his custody all papers, documents & correspondence of the

Association, shall work under the control and supervision of the

Executive Council.12. JT. SECRETARY: Shall assist the General Secretary in his/her work

and look after those responsibilities which are given to him by theGeneral Secretary, also in the absence of General Secretary Jt.Secretary shall work in his/her place.

13. TREASURER:

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. The Treasurer shall collect membership fee, subscriptions,contributions, and donations & give all receipts on behalf of the

Association.

i. He shall maintain account and record of all the money received andall the expenses of the Association.

ii. He will open a Bank account of the Association at Meerut, which shallbe a joint account, which may be operated jointly by either of the twofrom Treasurer, President & General Secretary.

iii. The Treasurer can keep with him cash up to a limit of Rs. 2,000/- &rest all money of the Association shall be kept in Bank.

iv. The Treasurer shall pay the bills which are duly passed by the

General Secretary up to a limit of Rs. 1000/- by the President up to alimit of Rs. 10,000/- & by the Executive Council above Rs. 10,000/-.

v. In case Treasurer have any objection regarding payment of any bill,which has been passed by General Secretary/President. He candiscuss the objection in the meeting of the Executive Committee. Butthe payment shall not be stopped for such bills.

vi. In case, the Treasurer & General Secretary are from two differentcities the Treasurer shall advance Rs.10,000/- in cash to the General

Secretary for day to day expenses of the General Secretary's officefor which General Secretary shall send him the bills of expenses dulypassed by him.

14.COORDINATOR:

The Co-coordinator shall be elected office bearer of the Associationwho shall be in-charge of the news bulletin/letter of the association &shall be the member of the Executive Council. The main work of theCo-coordinator shall be, to give report about the activities of the

Association/Executive Committee & local Architects Association's Activities at different city. He shall keep in touch with the Member ofExecutive Council/Executive Council/other office bearers of the

Association.

15. MEMBER OF EXECUTIVE COUNCIL: The member of ExecutiveCouncil shall look after all the working/interest of the Association at local

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level in each city, where at least 3 members of the association areresiding/working. In case, any architects Association is working in a city themember of executive Council shall be elected/nominated by that

Association of that city & in case of absence of any Architects Associationin a city the architects of that city which are members of the Associationcan select/elect/nominate them Member of Executive Council from theircity. In case the local Association of architects or the architects of any cityare unable to select/elect/nominate any Member or Executive Council thenGeneral Secretary of U.P. Architects Association may appoint the Memberof Executive Council of the city with the consent of President/ExecutiveCouncil of the Association. The Member of Executive Council shall collectthe Membership fee from the members, shall give all such informationswhich he will receive from the U.P. Architects Association to all the memberof his city, shall recommend the names of new members, shall send the

report of the activities of Architects in his city to the General Secretary/Co-coordinator. In case of any problems/difficulties in the profession he maycontact General Secretary of the U.P. Architects Association to interfere inthe concerned matter. In total a Member of Executive Council is ChiefRepresentative of the U.P. Architects Association who is present in eachcity with all rights at local level. The Member of Executive council may beterminated by the Executive Committee/General House if his acts areagainst to the aims & objectives of the Association or in case 3/4thmembers of any city gives in writing to the General Secretary for histermination. The President & Secretary of the local Association shall bealso the member of the Executive Council of U.P. Architects Association.

Also any Member of Executive Council of U.P. Architects Association havepowers to send their representative architect to attend the meeting of theU.P. Architect Association giving their power of voting.

16. POWERS OF THE EXECUTIVE COUNCIL: The Executive Council ofthe Association shall have the following powers:

. To exercise supervision and control over the work and policy of the Association.

i. To sanction the annual budget.

ii. To call the general body meeting of the Association every after oneyears.

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iii. To fix the date, time and place and agenda of the annual generalbody meeting.

iv. To elect or co-opt new members in case of vacancy caused due toresignation or death of an existing member of the Executive Council.

v. To accept donations, contributions, and to collect funds for theinterest of the Association.

vi. To expel any member found to be working against the interest of the Association. Such member may be given an opportunity to be heardor submit any explanation in writing for his/her defense, as he/shemay think fit.

vii. To appoint any paid employees, workers, organizers or persons to

carry out the activities of the Association.

viii. To meet ordinarily in three month.

ix. To appoint any regional council, state councils and District councils,sub-committees of members for specific and general purposes as andwhen necessary. Such councils or sub-committees shall be directlyresponsible to the Executive Council.

x. The executive council may call emergent meeting of the general

house on the request of at least 10 members of the executive councilfor some reasonable cause.

xi. To authorize three office-bearers of the Executive Committee tooperate bank Account jointly, two of these signatures to be either ofthe General Secretary or of the President with the treasurer.

xii. To do such other work which in the opinion of the Executive Councilmay be conductive to furtherance of the aims and objects of the

Association.

xiii. To grant scholarships, free ships and interest-free educational loans(refundable or non- refundable) and financial assistance to deservingcandidates.

xiv. To purchase, to take on lease or in exchange or as donation orotherwise acquire movable or immovable property or any right orprivilege for the purpose of the Association.

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xv. To erect, construct, alter, repair or maintain any building or developany land that may be necessary or convenient for the purpose of the

Association.

xvi. To sell, improve, manage, develop, let, lease, exchange, mortgage,disposes of or otherwise deal with all or part of the property under therights of the Association.

xvii. To provide for the receipt, custody and issue, investment,management, remittance and expenditure of moneys and funds andcustody of any moveable property of the Association.

xviii. To appoint, remove or suspend or take any other action in respect ofemployees, to determine their powers and duties to fix up the terms ofemployment and subject them to such provisions and direction asmay be laid down.

xix. To hear and deal with complaints from employees, members of the Association.

xx. To institute, prosecute, defend, compromise or to refer to arbitrationany suit, concerning any debt, liability or claim for or against the

Association.

xxi. To pay honorarium and traveling and other allowances to the

President and the General Secretary or any other office bearers of the Association or members.

17.DELEGATION OF POWERS: The Executive Council may delegateany of the powers vested in it under these rules and regulations to thecommittee or any of its Member for such period and for theperformance of such function as it may deem fit and may lay downsuch instruction for the purpose as it may consider necessary.

18. ELECTION PROCEDURE:

0. The office bearers shall be elected at the general body meeting by amajority of Votes for a period of two years & can seek reelection aftercompleting their terms.

1. The election of the office-bearers shall normally be held in the monthof December after every Two years. However, if it is not possible to

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hold elections in this month then the Executive Council shall havepowers to postpone these elections up to a maximum of three monthsperiod.

2. The Executive Council shall meet at least once in three months toreview previous work and future plans and shall decide how often andwhere to hold meetings. The meetings of the Executive Council aswell as the General Body Meeting can be held at 15 days notice tothe members in case of urgency, but norules/regulations/constitutional change be made in such urgentmeetings.

3. The meeting of the General Body shall be held after one year.

4. The notice for the Executive Council meetings shall, be given to alloffice bearers and to the members of the Executive Council only, butfor the general body meeting notice shall be given to all regularmembers before 1 month from the date of the meeting.

5. If any change in the Rules & Regulations of the Association isrequired then only the general body shall have the right to modifythese by a majority vote.

6. The quorum required for the Executive Council meeting shall be 15%of the office-bearers whereas for the General Body meeting it shall be15%.

7. The treasurer shall maintain full account of the expenses and theincome of the Association. These accounts shall be presented in thegeneral body meetings as and when required and finally in the lastgeneral body meeting of the year. The money received from thesubscription fee shall be used to meet the expenses of the

Association.