Unity Constitution

8/9/2019 Unity Constitution

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UNITYBANGOR SOCIETYCONSTITUTION

1 Name

1.1 The society shall be called Unity Bangor hereinafter referred to as the society.

2 Affiliation2 .1 The society shall be affiliated to B angor University Students Union, hereafter referred

to as BUSU.

3 Objectives3 .1 Shall provide a contact point for students on matters regarding their sexuality and / or

gender.3 .2 Shall promote lesbian, gay, bisexual and trans (hereafter referred to as LGBT)

participation in BUSU and also in the wider community.3 .3 Shall be responsible for representing LGBT issues and campaigns in BUSU.3 .4 Shall provide a safe space for LGBT students and those questioning their sexuality and

gender.3 .5 Shall provide opportunity for members to socialise with other LGBT students both

locally and nationally.3 .6 To work and l iaise with the LGBT Senator on all relevant matters within BUSU and hold

regular discussions with the Senator on any pertinent issues.

4 M embership4.1 Membership shall be free, open, confidential and reasonably restricted to any person

within the student body.4. 2 A member is defined as: any member or affiliate of BUSU identifying their sexuality as

lesbian, gay, bisexual or identifying themselves as trans, or who are questioning theirsexuality or gender.

4. 3 C opies of minutes of the society and the society s committee meetings are to be kept ina central file maintained by the secretary. The minutes shall also be sent to theSabbatical Officer for Welfare.

4.4 The membership shall support and accept the objectives of the society.4.5 In accepting membership, a person agrees to abide by the constitution and the rulings

of the society in addition to the rulings of the society s committee.

4.6 A ny person who defines as heterosexual will be made welcome to social events andmeetings, excluding certain events. C ommittee positions will be open to anyoneregardless of sexuality, though only LGBT people may be the C hair, Secretary andTreasurer and LGBT people must make up 70% of the committee.

5 Society s committee5.1 Shall be compromised of the following elected officers:5.1.1 C hairperson5.1. 2 Secretary5.1. 3 Treasurer5.1.4 Social Secretary5.1.5 A wareness C ampaigns Coordinator5.1.6 Political C ampaigns C oordinator5.1.7 Public Relations C oordinator (of which there will be 2 )5.1.8 Unity guide C oordinator5. 2 D uties5. 2 .1 To manage the society.5. 2 .2 To consider applications for membership and decide if this application should be

accepted. This decision shall be in accordance with policy specified in 4.5. 2 .3 To decide what equipment /property is to be bought by the society.5. 2 .4 Shall be responsible for all property owned by the society.

Comment [JH1]: Codify the new name

Comment [JH2]: Makes us subject toSchedule 8, so we can cut 7000 words fromlast one

Comment [JH3]: Keeps LGBT Senator separate from committee

Comment [JH4]: Codify the new positions


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6 Officers of the Society s committee6.1 The Society Chairperson , in addition to their duties stated in Schedule 8: Societies , shall:6.1.1 C hair all General Meetings of the society and all meetings of the society s committee.

6.1. 2 Be responsible for guiding the activities of the society as expressed by the majority of its members.6.1. 3 Be responsible for reporting the work of the society s committee to the A GM and

the relevant BUSU Committees6. 2 The Secretary , in addition to their duties stated in Schedule 8: Societies , shall:6. 2 .1 Organise all General Meetings of the society and all meetings of the society s

committee.6. 2 .2 Take minutes at all society meetings , archive them and ensure they are distributed to

the mailing list and to the Sabbatical officer in charge of welfare.6. 2 .3 E nsure all financial committee decisions are minuted.6. 3 The Treasurer , in addition to their duties stated in Schedule 8: Societies , shall:6. 3 .1 Be responsible for lodging all society monies with BUSU Finance Office.6. 3 .2 Be responsible for purchases agreed by the committee but shall have the power to

reject expenditure from the society account.6. 3 .3 Be responsible for signing off all society expenditure in line with Students Union

Finance procedures.6. 3 .4 Present a financial report to the society s A GM showing the financial state of the

society.6. 3 .5 Be responsible for preparing the grant application to be presented to the Sabbatical

Officer for Societies at the end of the year.6. 3 .6 Take the place of the C hair in their absence or need to vacate the Chair.6.4 The Social Secretary shall:6.4.1 Organise all social events in conjunction with the committee.6.4. 2 Book any venues needed for events.6.4. 3 Find a sponsor for the academic year.6.4.4 Work with the Public Relations C oordinators to produce posters, leaflets and web-

awareness of events6.5 The Awareness Campaigns Coordinator shall:6.5.1 Be responsible for organising all campaigns concerned with matters of health and

social issues6.5. 2 Shall work with the Public Relations C oordinators to produce posters, leaflets and

web-awareness of campaigns6.6 The P olitical Campaigns Coordinator shall:6.6.1 Be responsible for organising all campaigns concerned with matters of a political

nature.6.6. 2 Shall work with the Public Relations C oordinators to produce posters, leaflets and

web-awareness of campaigns.6.7 The P ublic Relations Coordinators will:6.7.1 Be responsible for the production and design of all promotional materials required

by the society.6.7. 2 Be responsible for the upkeep and creation as required of the society s website.6.8 The Unity Guide Coordinator shall:6.8.1 Be responsible for the running of the Unity Guide system, including their recruitment

and training

6.9 Election of Officers6.9.1 Officers shall be elected annually at the A nnual General Meeting and hold post for

one year.6.9. 2 A ll nominations must be proposed and seconded by two society members.6.9. 3 E ach officer shall be elected by simple majority.6.9.4 Should an officer resign, an interim may by elected by the C ommittee and an

E mergency General Meeting for a by-election must be held within a month of theirresignation.


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7 M eetings

7.1 Quorum for General Meetings shall be set at 15.7. 2 A pologies for meetings must be sent to the Secretary.7. 3 A ll members shall be entitled to vote and shall have equal voting rights.7.4 The Chair of the meeting shall have the casting vote in the event of a tie.7.5 Annual General M eeting7.5.1 The society A GM shall be held every year during A pril.7.5. 2 10 working days notice must be given for the A GM7.6 Emergency General M eeting (EG M) 7.6.1 A n E GM may be called with the consent of the majority of the society s committee,

or on receipt of a petition signed by 50% of the society s members, or in the need of a by-election.

7.6. 2 5 working days notice must be given for E GMs.7.7 Society s committee M eetings7.7.1 Shall be attended by all society s committee members.7.7. 2 Shall be held no less than one a month.

8 This Document can only be amended by a 2 / 3 majority vote at General Meetings.

Documents

Unity Constitution