Unit Wing Banker Solution – Unit Wing Banker Solution – CLCCLC

Objectives:Objectives:

Discuss the importance of a unit budget.Discuss the importance of a unit budget. Determine budget requirements.Determine budget requirements. Unit’s responsibilities.Unit’s responsibilities. Unit’s responsibilities with Wing Banker Unit’s responsibilities with Wing Banker

Solution.Solution. Wing’s responsibilities to units with Wing Wing’s responsibilities to units with Wing

Banker Solution.Banker Solution.

Unit Commander’s Unit Commander’s ResponsibilityResponsibility

Finances -- One of your most important Finances -- One of your most important responsibilities.responsibilities.

Ensure that your unit is financially sound.Ensure that your unit is financially sound. Determine your unit’s assets and unit’s Determine your unit’s assets and unit’s

needs.needs. Obtain approval for fund raising & Obtain approval for fund raising &

Grants.Grants.

Importance of Budgeting Importance of Budgeting at the Unit Levelat the Unit Level

You need to know how much money you You need to know how much money you have to spend.have to spend.

If you have If you have NONO money – you can not money – you can not spend any money spend any money

Plan a budget so that your squadron can Plan a budget so that your squadron can financially meet its goals and missions.financially meet its goals and missions.

Importance of Budgeting Importance of Budgeting – cont.– cont.

When you budget, you When you budget, you balancebalance what you what you have with where you want to be.have with where you want to be.

You determine what you need to meet You determine what you need to meet your objectives.your objectives.

Determining Your NeedsDetermining Your Needs

Do you have rent?Do you have rent? What are the utility bills?What are the utility bills? Will the squadron be having any Will the squadron be having any

activities?activities? What other projected expenses will the What other projected expenses will the

unit have? unit have? Activities?Activities?

Determine the Difference Determine the Difference

Determine the difference between Determine the difference between financial assets and needs for unit.financial assets and needs for unit.

Ok at this stage to want more than you Ok at this stage to want more than you project the unit has. project the unit has.

Take this opportunity to explore options. Take this opportunity to explore options. Options -- raising income and lowering Options -- raising income and lowering

expenses.expenses.

Determining Difference – Determining Difference – Exploring OptionsExploring Options

Look at Look at ALL WAYSALL WAYS the unit is receiving and the unit is receiving and spending money.spending money.

PAWG allocation from the Commonwealth PAWG allocation from the Commonwealth of PAof PA

Are you paying too much?Are you paying too much? Is squadron supplying members, without Is squadron supplying members, without

charge, for items that are costing the unit?charge, for items that are costing the unit? Ask Questions! In regards to where is the Ask Questions! In regards to where is the

money coming from and where is it going to, money coming from and where is it going to, and can this change.and can this change.

Budget & Raising FundsBudget & Raising Funds

Determine how much funds need to be Determine how much funds need to be raised to meet the cash requirements for raised to meet the cash requirements for budgetary requirements.budgetary requirements.

Budget needs to equal = zero – not a Budget needs to equal = zero – not a negative balance.negative balance.

CAPR 173-4 – Fund Raising/DonationsCAPR 173-4 – Fund Raising/Donations

Budgeting – Fund RaisingBudgeting – Fund Raising

FIRST – You FIRST – You must obtain written must obtain written permission from the Wing permission from the Wing Commander. Commander. As corporate officer of CAP representing the As corporate officer of CAP representing the

wing, he/she is the agent responsible for wing, he/she is the agent responsible for ALLALL fund raising activities and grant fund raising activities and grant request.request.

Complete the PAWGF 173-4.Complete the PAWGF 173-4.

Budget – FundraisingBudget – Fundraising

SECOND – Make yourself aware of the SECOND – Make yourself aware of the state and local fundraising laws and state and local fundraising laws and regulations.regulations.

This is not Monopoly – You do not get a This is not Monopoly – You do not get a “get out of jail free card”.“get out of jail free card”.

Budget - FundraisingBudget - Fundraising Certain types of fundraising you Certain types of fundraising you cannot cannot do.do.

CAPR 173-4 List these types.CAPR 173-4 List these types.

Brainstorm on ideas to raise money.Brainstorm on ideas to raise money. Cash Donations & ContributionsCash Donations & Contributions GrantsGrants Material Donations (Coordinate with Wing Logistics first, Material Donations (Coordinate with Wing Logistics first,

IAW CAPR 67-1)IAW CAPR 67-1) Community events, park cars, concessions, crowd Community events, park cars, concessions, crowd

control, clean up/control, clean up/ http://cap.fundlinkllc.com/ What Fund raising events work for your unit?What Fund raising events work for your unit?

Wing Banker Program Wing Banker Program and the Unitand the Unit

Why did NHQ and Wing go to Wing Why did NHQ and Wing go to Wing Banker Solution?Banker Solution? CAP has never received an Unqualified CAP has never received an Unqualified

Audit Opinion because the funds at the unit Audit Opinion because the funds at the unit level where not auditedlevel where not audited

The NEC and the Board of Governors The NEC and the Board of Governors recommended that CAP obtain an recommended that CAP obtain an unqualified audit opinionunqualified audit opinion

Why is a qualified audit Why is a qualified audit opinion a problem?opinion a problem?

““Qualified” means something positive in Qualified” means something positive in CAP (for ex: qualified check pilot)CAP (for ex: qualified check pilot)

A “qualified” audit opinion is not desirableA “qualified” audit opinion is not desirable An auditor is not able to express an An auditor is not able to express an

“unqualified” audit opinion when “unqualified” audit opinion when significant concerns may exist regarding significant concerns may exist regarding the corporation’s financial informationthe corporation’s financial information

An “unqualified” opinion is most desirableAn “unqualified” opinion is most desirable

What does it accomplish?What does it accomplish?

It accounts for the funds and activity of all It accounts for the funds and activity of all units at the wing level. units at the wing level.

Provides greater accountability and Provides greater accountability and reporting of CAP appropriated and reporting of CAP appropriated and corporate funds.corporate funds.

An unqualified audit opinion enhances An unqualified audit opinion enhances public trust & enables grant writing.public trust & enables grant writing.

Benefits to the UnitBenefits to the Unit

Allows units to focus on CAP mission.Allows units to focus on CAP mission. Decisions and control remain with the unit.Decisions and control remain with the unit. Unit don’t have to file annual 173-2.Unit don’t have to file annual 173-2. An unqualified audit opinion provides An unqualified audit opinion provides

public assurance that assets are public assurance that assets are accounted for and provides squadrons accounted for and provides squadrons with opportunities to obtain additional with opportunities to obtain additional funding through grants.funding through grants.

You are taking our You are taking our money!!money!!

No--The unit still has control of how the No--The unit still has control of how the funds are spentfunds are spent

The wing is acting as the bank.The wing is acting as the bank. Reports of activity and unit balances will Reports of activity and unit balances will

be provided.be provided.

Financial Management Web Financial Management Web Site at NHQ has lots of Site at NHQ has lots of

resources availableresources available

DepositsDeposits

Units may make their Units may make their own depositsown deposits

Deposit slips along Deposit slips along with deposit advice with deposit advice forms are sent to the forms are sent to the wingwing

Certificate of Certificate of Deposit/Investment Deposit/Investment AccountsAccounts

Any unit that wants to invest in a CD or other Any unit that wants to invest in a CD or other investment need to contact PAWG Finance investment need to contact PAWG Finance Committee to review options and open an Committee to review options and open an account. Local suggestions are encouraged.account. Local suggestions are encouraged.

Savings AccountsSavings Accounts

Units that have funds that are not Units that have funds that are not budgeted to be used for more than 6 budgeted to be used for more than 6 months, can request funds be transferred months, can request funds be transferred into the unit saving account.into the unit saving account.

Interest earnings should be allocated.Interest earnings should be allocated.

Bill PaymentBill Payment

The unit must provide supporting documentation to the wing

The unit must provide supporting The unit must provide supporting

documentation to the wingdocumentation to the wing

The unit must provide supporting The unit must provide supporting

documentation to the wingdocumentation to the wing

Directly from the UnitDirectly from the UnitDirectly from the UnitDirectly from the Unit Directly from the vendorDirectly from the vendorDirectly from the vendorDirectly from the vendor

Recurring expense authorizationRecurring expense authorizationRecurring expense authorizationRecurring expense authorizationApproved check request formApproved check request formApproved check request formApproved check request form

Check RequestCheck Request Send a copy of receipt Send a copy of receipt

or invoice along with a or invoice along with a complete check complete check request form to wing.request form to wing.

A payment will be sent A payment will be sent directly to the payee.directly to the payee.

Copies are acceptable Copies are acceptable documents can be documents can be faxed, e-mailed or faxed, e-mailed or mailed.mailed.

Recurring ExpensesRecurring Expenses invoices that units are paying on invoices that units are paying on

a routine basic i.e. phone, a routine basic i.e. phone, electric, rent. electric, rent.

The address of these invoices The address of these invoices needs to be changed to PAWG needs to be changed to PAWG HQ, the unit charter number must HQ, the unit charter number must be added to the billing name, and be added to the billing name, and the PAWGF 173-R needs to be the PAWGF 173-R needs to be completed each year. completed each year.

Expense AuthorizationExpense Authorization

The wing must ensure that the expense The wing must ensure that the expense has been approved by an appropriate has been approved by an appropriate persons.persons.

The unit must complete a PAWGF 173-fc The unit must complete a PAWGF 173-fc Finance Committee (who can approve Finance Committee (who can approve expenses)expenses)

Finance CommitteeFinance Committee

Approve expenses over $250.00Approve expenses over $250.00 Continue to function and record Continue to function and record

minutesminutes Develop a budget Develop a budget Monitor the income and expensesMonitor the income and expenses

The Unit’s RoleThe Unit’s Role

DecisionsDecisions

ControlControl

Finance Finance CommitteeCommittee

UNITUNITUNITUNIT

Pay billsPay billsPay billsPay bills

Reconcile Reconcile checking checking accountaccount

Reconcile Reconcile checking checking accountaccount

Provide Provide reportsreports

Provide Provide reportsreports

Post Post ttransactionsransactions

Post Post ttransactionsransactions

The The WingWingThe The WingWing

The resultsThe results

The units can focus on their missionThe units can focus on their mission Consistent financial reportingConsistent financial reporting All funds and transactions are auditedAll funds and transactions are audited No annual CAPF 173-2No annual CAPF 173-2 Obtain unqualified audit opinionObtain unqualified audit opinion

Unit finance formsUnit finance forms

ShareShare Let the Wing know what forms are working Let the Wing know what forms are working

great in your unit.great in your unit. If your unit has a finance OI that works great – If your unit has a finance OI that works great –

Share.Share. Wing will let NHQ knows what unit forms and Wing will let NHQ knows what unit forms and

OI’s are “bench marks” for our wing with Wing OI’s are “bench marks” for our wing with Wing Banker Program.Banker Program.

We are all part of the same team.We are all part of the same team.

UpdatesUpdates

Recent changes/improvements.Recent changes/improvements. All units in Civil Air Patrol are using Wing All units in Civil Air Patrol are using Wing

Banker Solution.Banker Solution. Thanks you, commanders.Thanks you, commanders.

Questions?Questions? Lt Col DeEtte Riley, PAWG Director of Finance Lt Col DeEtte Riley, PAWG Director of Finance

driley@awandsons.com Mr. Phil Richardson, PAWG Accountant Mr. Phil Richardson, PAWG Accountant

capfm@bigbrain.net Lt Col Robert Meinert, PAWG Executive Director Lt Col Robert Meinert, PAWG Executive Director

rlmeinert@forcomm.net Or call PAWG Headquarters at 717-861-2335, Or call PAWG Headquarters at 717-861-2335, PAWG HQ Fax: 717-861-2164PAWG HQ Fax: 717-861-2164 Pennsylvania Wing Headquarters, Building 3-108, Fort Pennsylvania Wing Headquarters, Building 3-108, Fort

Indiantown Gap, Annville PA 17003Indiantown Gap, Annville PA 17003 DeEtte Riley home number after 7 PM 814-632-8341 or DeEtte Riley home number after 7 PM 814-632-8341 or

814-880-9093 cell Leave a message.814-880-9093 cell Leave a message.