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Agenda
2
• Unified communications and softphones.
• Pre-deployment environment and its integration with Lync.
• Lync IP phones and their enhancements.
• Statistics of current usage at CERN.
• Our roadmap for Lync.
Lync
• One Click to phone call,
Address Book.
• Availability.
• Instant Messaging.
• Voice Mail on Exchange.
• Desktop/presentation sharing.
• Connect from your computer or mobile device.
4
Why Lync?
• Microsoft/Mac compliant– OS evolution will be followed up– Integration with Office, Exchange… -> Unified Communications
• Mobility– Smartphones compliant.
• Competences within IT• Maturity
– Gateway vendors and Alcatel evolution (SIP).– Microsoft product for over more than 10 years.– Redundancy solutions for Lync & Exchange.– Well spread among big companies (Swisscom, hp…)
• Cost effective for CERN. (No roaming charges…)• Support lines already in place• Scalable, now there is:
– Up to 8,500 users and 400 simultaneous calls5
Pre-deployment environment
• Fixed Telephony service:– 4 PBX and 14 IP-PBX Alcatel OmniPCX 4400– 11,000 fixed users + 5,500 mobile users
• 2.5 million outgoing calls/year
– Call centers– IP Telephony services
• IP phones / Softphones / FAX IP
– Telecom software• Provisioning, billing, specific tools (Fire Brigade)
• Exchange 2010– 30,000 mailboxes
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Integration with Lync
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Lync – internal accessLync – external accessAccess to voice mail
Mediation servers
Gateways
PBX
EdgeExternal user
Internal user
Front End servers
Exchange 2010 Unified Messaging
Active DirectoryMonitoring/Archiving server
LYNC/EXCHANGE GROUP
TELECOM GROUP
Audio-conferenceservers
SwitchboardFire brigade
system
MonitoringProvisioning
Billing
GSMservices
Telephonyservices
Callcenters
Legacy IP phones
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• The IP phones offered at CERN so far:
– They behave as a normal phone.– Don’t show the name/picture of the person that is calling.
Just the number.– Need not trivial combinations of numbers to manage the
calls (“*#*#*12313”).
Lync IP phones
• Lync brings along the new generation of IP phones.
• They are the “classic” IP phones but with many enhancements by default:– Intuitive search on CERN Address Book.– Get information about your contacts.– Get availability of your contacts.– Manage your incoming calls.
• Forwards, simultaneous ringing, transfers…
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Lync IP phones
• ALL CERN USERS will be able to profit from them.
– All they need is an ethernet outlet.
– These telephones act also as switches.
– Besides this, for users with Windows/Mac as OS, they could profit from extended features…
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• Extended features (Windows & Mac users):– Plug the IP phone to your computer using a USB cable.– The phone synchronizes with our software client and
Exchange..
– One click to call.– Access to your calendar, call logs, voicemail messages
directly from the IP phone.
Lync IP phones
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• When you are away, stay connected:– Softphone (Lync client for desktops):
• Connected from wherever in the world as if you were in your office:
– Calls without roaming.– IM.– Availability.– …
– Lync integration with OWA.– Mobile phone application for Android, iOS and Windows
phones.
Lync as softphone
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• Feature of the UC solution:– Get access to it from everywhere.– Based on Exchange Unified Messaging role.– Well integrated with other systems.
• Voice mail on Exchange:
Voice mail
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Operating Systems & Information Services
Statistics
• Statistics up to September 2013
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10/1
/201
2
11/1
/201
2
12/1
/201
2
1/1/
2013
2/1/
2013
3/1/
2013
4/1/
2013
5/1/
2013
6/1/
2013
7/1/
2013
8/1/
2013
9/1/
2013
0
5000
10000
15000
20000
25000
30000
Total peer-to-peer IM sessions
Total peer-to-peer audio sessions
Total peer-to-peer audio session minutes
Feedback
• At present > 130 users using Lync IP phone.– From different departments and profiles
• Teams• Travelers• Staff changing offices
– IT head and deputy head with secretaries• Deep testing of delegation/forwarding scenarios
• Very positive feedback• People interested in collaboration features
– Presentation sharing, whiteboard– Desktop sharing very useful to provide support
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Our roadmap for Lync
• Lync IP phone– Went to production on October 2013.
• Federation with other institutes– Free phone calls, availability.
• Other features are available– Callpark, Location (special interest for fire brigade),
Response groups.
• Lync 2013– Total integration with Skype.– XMPP gateway – integrate with Google Talk, etc.– VoIP from mobile devices.
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Summary
• We gained experience in managing the system.
• The key was to integrate it with current systems:– Telephone, e-mail, phonebook– Collaboration between people
• Still improvements can be done.
• People don’t like changes, but– Very good feedback once using the system
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