Understanding the Migration to ISO 45001:2018 (From … · # ISO 45001:2018 CHANGE # OHSAS 18001-2007 10 Improvements Title only 4.5.3 Incident investigation, nonconformity, corrective

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Understanding the Migration to ISO 45001:2018(From OHSAS 18001-2007)


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Outline

• About 3FOLD Education Centre• Brief on ISO 45001:2018• OHSMS – Background & Objectives• Annex SL – Structure and Benefits• Differences between ISO 45001-2018 &

OHSAS 18001-2007• Transition Roadmap & Timeline• Challenges for the transition• Questions / Clarifications• Certificate collection


About 3FOLD• Established in 2008

• Branches in Abu Dhabi and Dubai.

• Approved by KHDA, PMI, AACE, ASQ, IMA, AACE and CQI IRCA.

• An ISO 9001:2015 Certified Training Organization.


Background of OHSMS


1. Scope 2. Normative references

3. Terms and definitions 4. Context of organization

5. Leadership & Worker Participation 6. Planning

7. Support 8. Operation

9. Performance evaluation 10. Improvement

I N T R O D U C T I O N

Brief on ISO 45001:2018 Standard

ISO 45001.pptx


Objectives of 45001 OHSMS• Provide a framework for managing the

OHS Risks & Opportunity• To prevent ill health and injury for

employees and others• To implement OHSMS more effectively and

efficiently• To fulfil the compliance obligations and

avoid the cost of non-conformities• To enhance the safety culture and make it

pro-active and • First international ISO Standard on OH & S,

for implementing and getting certified• A framework for continual improvements

in OH & S


About OHSMS

• Background of OHSMS

• Success factors

• PDCA in the OSHMS


Overview of Changes


Structural Change(s)

• 45001 structured as per Annex SL of ISO

• The Annex SL is a section of the ISO/IEC Directives part 1

• More compatibility

• Ease of Integration


Removed Requirements

• No need for Management Appointee

• Preventive action is integral with Risks & Opportunities


New Requirements


New Requirements

• Context of the Organization (4)– Understand the context (4.1)– Identify the needs and

expectations of the stakeholders (4.2)

• Consultation & Participation with the “Workers” (5.4)

• Actions to address risks and opportunities (6.1)

• Management of Change (8.1.3) – Explicitly addressed– Scope of change

• Improvement (10)– Identify OFI & Implement

actions(10.1)– Framework for achieving Continual

improvements (10.2):-❖OHS Performance Improvements❖Promoting OHS Culture❖Promoting worker participation❖Communication❖Documented information

(Maintained & Retained)

• Leadership (5) – Please see the next slide


New Requirements – Leadership (5)

• Responsibility & Accountabilityfor OHS

• Ensure OHS Policy and objectives are inline with strategic direction

• Ensure OHSMS is integral part of the business

• Ensure OHSMS achieves results• Direct and support people to

achieve OHS objectives

• Promote Continual improvement in OHS

• Support other Management roles• Protect workers from reprisal• Ensure worker participation• Develop & promote OHS Culture in

the organization• Roles & Responsibilities


Modified / Added Requirements


Modified Requirements

• Planning (6)– Actions to address risks and

opportunities (6.1)– Consider the Context, Interested

parties & scope(6.1.1)– Assessment of OHS Opportunities

(6.1.2.3)

• OHS Competence is explicitly addressed (7.2)– Actions to maintain competence

(Training, Mentoring, Hire, Re-Assignment)

• Communicate & Monitor the OHS Objectives (6.2.1)

• Planning to achieve OH&S Objectives(6.2.2)

– What-When-Who-How-Budget

– Integrating the actions with the business


Modified Requirements• Awareness (7.3)

– Policy, Objectives– OHS Roles, Implications– Hazards, Risks, Incidents– Protection/ escape arrangements

• Communication (7.4)– What-When-Who-How– External

• Consider the compliance obligations

• Ensure the information is reliable

– Internal • Consider the diversity• Facilitate improvement

• Documented Information (7.5.3)– Maintained Documented

Information

– Retained Documented Information

– External Documents

• Procurement (8.1.4)– Manage the risks related to

contractors (8.1.4.2)

– Control the outsourced service provider(8.1.4.3)


Modified Requirements• Evaluation of Compliance

(9.1.2)– Determine frequency & methods– Take action after evaluation– Maintain knowledge– Retain Documented information

• Internal Audit (9.2)– Frequency of IA Program based

on the importance & previous results

– Results of the audit are reported to the relevant managers, workers and interested parties concerned.

• Management Review (9.3)Inputs:-

– Changes in the internal / external issues (9.3 b)

– OHS Performance trends (9.3 d)

Outputs :-

– Decision on strategic direction

– To communicate to workers / workers representatives (as applicable)

• Monitoring, Measurement, Analysis and Performance Evaluation (9.1)– What when who how and criteria (9.1.1)

– Calibration elaborated (9.1.1)


Documentation Requirements

Documents to be maintained :-

• Scope, Policy, Objectives & Action Plans, Roles and Responsibilities, Internal Audit Program, Emergency Response plans, Legal register, Operation control plans, Continual improvement Policy / Objective / Program


Documentation Requirements

Processes to be maintained:-

• Consultation & Participation, Risks & Opportunity identification and addressing, Legal requirements identification and management, Internal & External communication, Operation control, Management of Change, Control of Procurement, Emergency preparedness and response, Monitoring, Measurement, Analysis & Performance evaluation, Evaluation of compliance, Incident, Non-conformity & Corrective action.


Differences Between ISO 45001 & OHSAS 18001

Difference between clauses.docx


# ISO 45001:2018 CHANGE # OHSAS 18001-2007

1 Introduction -- 1 Introduction

2 Scope -- 2 Scope

3 Terms & Definitions -- 3 Terms & Definitions

4 Context of the Organization Title only 4 OHSMS Requirements

4.1 Understand the Context New

4.2 Understand the Needs and

the Expectations of Interested

Parties

New

4.3 Scope New

4.4 OHS Management System 4.1 General Requirements


# ISO 45001:2018 CHANGE # OHSAS 18001-20075 Leadership & Worker

Participation

Title only

5.1 Leadership Commitment Accountability, Protect,

culture, improvement5.2 OHS Policy Commitment for

participation

4.2 OHS Policy

5.3 Org Roles, Responsibility,

Accountability & Authority

Scope of accountability 4.4.1 Resources, Roles,

Responsibility,

Accountability &

Authority5.4 Participation & Consultation With “workers”,

mechanism, frequency,

obstacle & actions

4.4.3.2 Participation &

Consultation


# ISO 45001:2018 CHANGE # OHSAS 18001-2007

6 Planning Title only 4.3 Planning

6.1 Actions to address R & O

6.1.2 Hazard identification and

assessment of OHS risks

Assessment of opportunities 4.3.1 Hazard identification, risk

assessment and control

6.1.3 Determination of applicable

legal and other requirements

-- 4.3.2 Legal & Other

requirements

6.2 OH & S Objectives and

planning to achieve them

6.2.1 OH & S Objectives Communicate & Monitor 4.3.3 Objectives & Programs

6.2.2 Planning to achieve OH & S

Objectives

New (What when where who

how, budget & Integrate with

business)


# ISO 45001:2018 CHANGE # OHSAS 18001-2007

7 Support Title only --

7.1 Resources 4.4.1 Resources, Roles,

Responsibility,

Accountability &

Authority7.2 Competence Actions to maintain

competence

4.4.2 Competence, Awareness

& Training

7.3 Awareness Added (Policy, Objectives,

Protection / escape

arrangement)

4.4.2 Competence, Awareness

& Training

7.4 Communication New (5W & 1 H, External &

Internal communication

considerations)

4.4.3 Communication,

participation &

Consultation7.5 Documented Information Terms modified 4.4.4 Documentation


# ISO 45001:2018 CHANGE # OHSAS 18001-2007

8 Operations Title only 4.4 Implementation &

Operation8.1 Operation planning & control 4.4.6 Operational control

8.1.3 Management of change New

8.1.4 Procurement New (Contractors &

Outsourcing)8.2 Emergency preparedness &

Response

4.4.7 Emergency Preparedness


# ISO 45001:2018 CHANGE # OHSAS 18001-2007

9 Performance evaluation Title only 4.5 Checking

9.1 M, M A & Performance

evaluation

Added: Analysis & Evaluation,

plan

4.5.1 Performance

measurement &

monitoring9.1.2 Evaluation of compliance Added: Criteria, frequency &

actions

4.5.2 Evaluation of compliance

9.2 Internal Audit 4.5.5 Internal Audit

9.3 Management Review Added: Performance trends,

implications on strategy

4.6 Management Review


# ISO 45001:2018 CHANGE # OHSAS 18001-2007

10 Improvements Title only 4.5.3 Incident investigation,

nonconformity, corrective

action and preventive

action10.1 General New: Identify and implement

the OFIs

4.5.3

10.2 Incident, NC & Corrective

Action

Removed the preventive

action, communicate to

relevant workers and WRs,

4.5.3 Incident investigation,

nonconformity, corrective

action and preventive

action10.3 Continual Improvement New: Mechanisms for

continual improvement


Decide

Surveillance

Stage 2

Stage 1

Preparedness

Adequacy

2. Readiness

Conformity Assessment

3. Transition / Certification

Improvements

4. Effectiveness

Structured identification

1. Gap Analysis

ISO 45001 Transition Roadmap


ISO 45001 : 2018 Transition Timeline


Challenges for the transition

• More responsibility and sole accountability for the Leaders

• No need for Management appointee• Risk based approach – To be implemented• OHS Culture to be developed• Participation of “Workers” to be managed• Opportunities for improvements to be

identified and capitalized• More transparency, more requirements• Documentation shall not be complicated• Transition time


Objectives of 45001 OHSMS


Upcoming Schedule

Course Title Date Frequency Timing

•ISO 45001:2018 OHSMS LA Course (DUBAI)•ISO 45001:2018 OHSMS LA Course (ABU DHABI

•May 12 to June 09, 2018

•June 22 to July 20, 2018

•5 Saturdays

•5 Fridays

•Afternoon Class

•Morning Class


Re-Cap

• About 3FOLD Education Centre

• Brief on ISO 45001:2018

• OHSMS – Background & Objectives

• Annex SL – Structure and Benefits

• Differences between ISO 45001 & OHSAS 18001

• Transition process & Timeline

• Challenges for transition


ANY QUESTION ?


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