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Undergraduate Research Travel Grant Competition Texas A&M University-Commerce Undergraduate Grant Program provides

funding for undergraduate students to present their research at academic

conferences. There is a travel grant competition each Fall and Spring semesters

with strict deadlines.

Grants are competitive and are awarded based upon availability of funding.

To apply for the Undergraduate Research Travel Grant:

1. Completed the application and follow all guidelines.

2. Include a one page abstract describing the research or the project

3. Estimate the travel expenses, except meals. If travel occurred before the

Grant Application period, provide copies of receipts for each expense

requested, including meals. Keep the original receipts for the expense report

if the grant is awarded.

4. Attach a copy of the student’s acceptance letter for the conference. Grant

awards are application specific and do not transfer from one event/location

to another without prior approval from the TAMUC Undergraduate Grant

Program committee. Submit change request in writing and then wait for

approval.

5. Certificate of completion of Research Compliance Training

6. The application requires the protocol number (i.e., IRB, IACUC, IBC) on

which the student conducted the research. If no protocol was required, the

advisor must include a statement.

Incomplete applications and/or those apps without original signatures

will not be considered by the TAMUC Undergraduate Grant Program Committee.

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Fall 2019 Undergraduate Research Travel Grant Competition

Application Deadline is Thursday, September 26, 2019 by 5:00 pm Awarded grant funds must be spent by December 31,2019 and processed by January 31, 2020.

The Undergraduate Research Travel Grant Competition provides funding for undergraduate students presenting their research/projects at an academic conference. Please note the following:

Verification of acceptance to the conference is required. If the applicant has not received confirmation, then provide a detailed explanation. The travel expenses will not be reimbursed until the conference acceptance is received and approved by the Undergraduate Grant Committee.

Grant awards are application specific and will not transfer from one event/location to another without prior approval by the Undergraduate Grant Committee.

Students may apply in the fall for upcoming spring conferences.

Grants are competitive and awarded based upon available funds.

Students must have completed their research through a protocol which is on file with appropriate compliance committee (IACUC, IBC, or IRB).

To apply:

1. Submit a completed application and follow all guidelines. 2. Verification of acceptance to the conference/professional proceedings. 3. One-page abstract describing the research or the project. 4. The application must include the protocol number on which the student conducted the

research. 5. If no protocol was required, the advisor must attach a statement explaining why no

protocol is necessary for this student’s research. 6. Estimate all travel expenses. If travel occurred before the Grant Application period, students

must provide copies of receipts for each expense requested, including meals, with the application. Keep the original receipts because you will need them if funds are awarded.

7. Deliver the completed application with required documents and original signatures to the Undergraduate Research and Travel Grant Office no later than 5:00 pm on September 26, 2019. No emails or fax accepted. Do not send in campus mail. Do not leave at the front desk.

We look forward to assisting you through the application process.

The TAMUC Undergraduate Grant Committee will not consider incomplete applications

and/or applications without the required original signatures.

_________________________________________________________________________________

TAMUC – Undergraduate Research and Travel Grant Office Prairie Crossing – 1809 Monroe Street First Floor Office – Attn: Mrs. Kay Hatfield, Administrative Associate 903.468.3001

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Undergraduate Research Travel Grant Competition

Name: _____________________________________________ CWID: __________________

Major: ___________________________ Leo email: ______________________________

Credit Hours Completed: ________________ GPA: _______________________________

Name of Conference: ____________________________________________________________

Conference Location: ____________________________________________________________

Title of Conference Presentation:

______________________________________________________________________________

Travel Dates: _________________ Cost of Activity Use the Budget Worksheet below: ___________

Research related presentations require proof of Responsible Conduct of Research training and approved protocols. See the checklist on the next page.

Itemized Budget Worksheet (maximum of $1,000)

See https://www.gsa.gov/travel/plan-book/per-diem-rates for information on mileage rates, maximum daily allowances for meals, and documentation for reimbursement (e.g., hotel receipts showing a $0 balance).

Airfare or Car mileage: ________________ Airport Shuttle/Taxi: __________________

Hotel (use tax exempt form): ________________ Meals: __________________

Conference Registration: ________________ Total: __________________

Faculty Advisor: By signing this form you are agreeing to insure that awarded funds are used properly.

Faculty Advisor (please print): ___________________________________ Date: _____________

Faculty Advisor email: ___________________________________________________________

Faculty Advisor Signature: ________________________________________________________

Department Administrative Assistant: ______________________________________________

Department Administrative Assistant Email:__________________________________________

Awarded grant funds must be spent by December 31, 2019 and processed by January 31, 2020.

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Checklist Undergraduate Research Travel Grant Competition

Attachments

Faculty advisor signature & student signature

Project Abstract

Budget Documentation (hotel/airfare/parking quotes, Conference Registration, etc.) If travel occurred before the Grant Application period, students must provide copies of receipts for each expense, including meals. Keep the original receipts in case funds are awarded.

Proof of acceptance to present at the Conference

Certificate of Completion of Research Compliance Training

Training – Responsible Conduct in Research & Scholarship

Current Needs to be completed

Submit your Certificate of Completion

Training – IRB, IACUC, or IBC (if required)

Current Needs to be completed

Submit your Certificate of Completion.

Approval # ____________________ IRB/IACUC/IBC Protocol (if applicable)

Undergraduate Student: By signing this form you are agreeing to insure that awarded funds are used properly.

Student (please print): _________________________________ Date: _____________

Student Signature: _________________________________________________________

Awarded grant funds must be spent by December 31, 2019 and processed by January31, 2020.