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Agenda
Insurance Who is People First?
How to Enroll in Benefits
Available Plans at UCF
Other Benefit Resources
Q&A
Retirement Retirement Plans at UCF
How to Enroll in a Retirement Plan
Re-Employment Restrictions
Q & A
New Employee Benefits Guide
Please ensure you have access to the New Employee Benefits Guide, which is used in conjunction with New Employee Orientation.
Who is People First? Plan administrator for State of Florida
insurance, including state universities like UCF
Responsible for the following: Plan Enrollments Dependent Eligibility Qualifying Status Changes Open Enrollment COBRA
Using People First to Enroll
Onlinehttps://peoplefirst.myflorida.com User ID and Password Required
Service Center1-866-663-4735Available Monday-Friday 8:00am to 6:00pm ET
To Receive User ID:1. Employee’s information is keyed to UCF system2. Daily electronic file is submitted to People First3. People First mails packet (including UserID) to
employee’s home
Default password: Pf + Birth date (PfMMDDYY)
Enter ID and Password
People First will not send an enrollment packet until they have all the necessary information, including a valid Social Security Number and a valid address.
Missing information can cause a delay in the start of health coverage for you and your family.
International Employees
Rehire/Transfer Employees If you are rehired or transferring from another State
University within 26 weeks or Are rehired/transferring from another non-university State
agency within 13 weeks:• You are not considered a new employee in terms of benefits
enrollment by the State. • The benefits that you were previously enrolled in will be
reinstated upon your rehire without a Qualified Status Change event to cancel or change benefits.
If you are transferring from another State Agency, a new UCF People First ID will be assigned to you by People First.
Employees have 60 days from hire date to enroll in insurance.
Employees in regular positions may elect health insurance to begin the month after they are hired – this is called an early effective date. For example, if you are hired in June, you can start your
health insurance July 1. Note: The state currently does not offer an early effective
date to OPS employees.
The eligibility requirements for the early effective date include: A new employee’s information must be in the People First
system. The first full month’s premium must be received.
Insurance Effective Dates
Changing Insurance
Employees have two ways to change insurance elections after 60-day enrollment window:
1. Qualifying Status Change Marriage, divorce, birth of child, spouse insurance
termination, etc. Employees have 60 days from event to contact People
First.
2. Open Enrollment Held each fall Coverage effective January 1 of following year
Eligible Dependents
Spouse
Children (up to age 26) May be eligible until 30 if they meet certain criteria:
Unmarried, no dependents of their own, are dependent on you for financial support, live in Florida or attend school in another state and have no other health insurance.
Children with Disabilities may be covered after age limit if they meet certain criteria.
State Benefit ProgramsThe State of Florida offers the following insurance:
• Pre-tax Options Health, Basic Life, Dental, Vision, Medical
Reimbursement Accounts, Health Savings Account, Other Supplemental Insurances
• Post-tax Options Optional Life
Insurance elections must be made through People First.
Health Insurance
First available effective date = First day of the month following enrollment
If early effective date is elected: Pay first month’s premium via personal
check/money order Payment can be mailed directly to People First Following premiums will be automatically
deducted from UCF paycheck (biweekly)
Continued…
People First must receive your premium before sending coverage update to insurance carrier
If People First does not receive premiums prior to the 2nd day of the month, you will receive a certified underpayment letter in the mail
Delay in premiums = Delay in carrier showing coverage
Coverage will be retroactive
Insurance cards mailed after effective date
Continued…
Types of Health Insurance:PPO
Florida Blue (Blue Cross Blue Shield)HMO (In-Network Only)
AvMed {Florida Counties Only} Aetna {Brevard County Only}
Plan Options:StandardHealth Investor Health Plan (HIP)
Continued…
Health: Standard Option
Plan Type Coverage Level Monthly Premium
PPO or HMO – Standard Individual $50.00
PPO or HMO – Standard Family $180.00
Spouse Program Family $15 (each)
Premiums listed are for Full-Time employees
9-Month faculty will be double-deducted during Spring months to pay for Summer coverage
Continued…
PPO - Standard HMO – Standard (In-Network Only)
Physicians Choice of Network/Non-Network
Network Only, Open Access
Employee Responsibility
Co-payment, Deductible,Co-insurance
Co-payment
Vision Coverage
Eye Exam ($25), Discounts on glasses & contacts
Eye Exam ($15/$25), Discounts on glasses & contacts
Prescription Coverage
30 or 90-day supply•CVS Caremark
30 or 90-day supply•CVS Caremark
Health: HIP Option
Health Investor Option offers a choice of PPO or HMO
Note: Same providers as Standard option
Employee assumes greater responsibility with healthcare
Lower Premiums
High Deductibles
Including the HMO plan
Participation in Health Savings Account (HSA) to offset
out-of-pocket expenses
Limited Purpose Medical Reimbursement Account Continued…
Plan Type Coverage Level Monthly Premium
PPO or HMO – HIHP Individual $15.00
PPO or HMO – HIHP Family $64.30
Spouse Program Family $15 (each)
Premiums listed are for Full-Time employees
9-Month faculty will be double-deducted during Spring months to pay for Summer coverage
Health - Comparison
Health Plan Coverage Level Annual Deductible
PPO - Standard Individual/Family $250/$500
HMO - Standard Individual/Family NonePPO/HMO – “HIHP” Individual $1,250PPO/HMO – “HIHP” Family $2,500
Deductibles: Standard vs. HIHP
Health: HIHP Option
Under “HIHP” plans, you are responsible for 100% of
medical bills and prescription costs until
annual deductible has been met.
HIHP: Health Savings Account
Employees enrolled in HIHP are able to participate in HSA to pay for out-of-pocket medical expenses on a tax-free basis
Account earns interest, functions as tax-free savings account
Participation is voluntary
UCF will contribute $500/year for individual and $1,000/year for family
Employees may contribute up to $2,850/year for individual and $5,550/year for family
Continued…
How Does It Work? Enrollment not automatic!
After enrollment through People First, employees must complete bank application (Tallahassee State Bank)
Receive a debit card and checks:- Pay eligible healthcare expenses directly or
reimburse yourself for eligible healthcare expenses- Accumulated Balance
Funds remaining in account at year-end roll over to future years
Funds in account are portable
Disclaimer: $3/month maintenance fee (for balance under $5,000)
Reimbursement AccountsThe state offers eligible employees three Reimbursement Accounts (also called Flexible Spending Accounts or FSAs):
1. Medical Reimbursement Account2. Limited Purpose Medical Reimbursement Account3. Dependent Care Reimbursement Account
How do Reimbursement Accounts Work? You set aside pre-tax dollars from your paycheck. You submit eligible expenses for reimbursement throughout the year. You are reimbursed from your Reimbursement Account for the eligible
expenses that you submit.
How to File Claims for Reimbursement: Incur expense (pay out of pocket) Submit claim form to People First (include receipts) or use convenience
debit card
“USE IT OR LOSE IT” RuleContinued…
Medical Reimbursement Account
Annual contribution: $60 - $2,550
Eligible expenses: Deductibles, copayments, dental and vision care expenses,
orthodontia not covered by a dental plan, prescription drugs, chiropractic visits, saline solution and contact lens cleaners, procedures or expenses that are medically necessary, etc.
Balance is available immediately
Limited Purpose Medical Reimbursement AccountFSA plan for HIHIP PlansNot available for medical expenses
Continued…
Dependent Care Reimbursement Account
Annual contribution: $60 - $5,000
Eligible expenses: Care for a child, disabled spouse or qualified relative who is
dependent on you and needs care so that you (and your spouse if you’re married) can work.
Examples: Daycare, elder care
Accumulated balance
Continued…
Reimbursement Account ComparisonMedical
Reimbursement Account
LIMITED PURPOSE Medical
Reimbursement Account
Dependent Care Reimbursement Account
Enroll if you have:
• Standard PPO or HMO
• No health coverage
• Any Health Investor HMO or Health Investor PPO
• Eligible expenses for “day care” for an eligible child or qualifying relative so you can work
How much you can contribute:
From $60 to $2,550 in pretax dollars
From $60 to $2,550 in pretax dollars
From $60 to $5,000 in pretax dollars
Use the account to pay yourself back for:
Out-of-pocket medical, prescription, dental , vision and over-the-counter medication expenses:• Not paid by insurance
or reimbursed from any other source
Out-of-pocket dental, vision and over-the-counter medication expenses:• Not paid by insurance
or reimbursed from any other source
Not available for medical expenses
Care for a child, disabled spouse or qualifying relative who:• is dependent on you • needs care so that you
(and your spouse if you're married) can work
Prescription DrugsCVS Caremark
Standard HMO & Standard PPO Health Investor HMO & PPO
Retail(30 Day Supply)
Mail Order & Retail (90 Day Supply)
Retail (30 Day);Mail Order (90-Day);
Retail (90-Day)*After deductible
Generic $7 $14 30%
Preferred Brand-Name
$30 $60 30%
Non-Preferred Brand-Name
$50 $100 50%
Download CVS Caremark’s smartphone app to manage your account, see your ID card and more!
Your health insurance card is not used for prescriptions. You will receive a separate prescription card from CVS Caremark.
DentalCoverage
TypeDHMO DPPO Indemnity Indemnity
+ PPOAvailable Providers
• Humana (CompBenefits)
• United Healthcare
• CIGNA• Assurant
• Humana (CompBenefits)
• Humana (CompBenefits)
• Ameritas• Assurant
Plan Comparison
• Network only• Less out-of-
pocket expense
• Choose network/ non-network
• Pay percent of contracted fees
• No Network• Pay for
services up front and file claims for reimbursement
• Choose network/ non-network
• Less out-of-pocket if PPO dentist used
Continued…
Considerations for choosing a dental plan: Compare the four types of optionsCheck to see which dentists/specialists are
available in each plan Think about your dental care needs
Premiums differ by dental plan
Coverage level determines premium:1. Employee2. Employee + Spouse3. Employee + Child4. Employee + Family
Vision Vision Care Plans administered through Humana
Option 1: Exam + Materials
Plan Type In Network Out of Network
Exams • Every 12 months• 100% after co-pay
• Every 12 months• $40 allowance
Glass Lenses • Every 12 months• 100% after co-pay
• Every 12 months• $40, $60, $80 allowance
depending on type
Contacts • Medically needed: • 100% after co-pay
• Elective: • $150 allowance
• Medically needed:• $100 allowance
• Elective: • $75 allowance
Frames • Every 24 months• 100% after co-pay• $75 wholesale allowance
• Every 24 months• $60 retail allowance
Co-pays • Exam: $10• Lenses/Frames: $10
• Procedure allowance
Continued…
Vision
Exam & Materials
Employee Only $6.32
Employee + Spouse $12.48
Employee + Children $12.34
Family $19.38
State Life InsuranceUnderwritten By Minnesota Life
Basic LifeGroup Term
Includes Accidental Death and Dismemberment (AD&D)Value: $25,000No Cost to Full Time Regular Employees
Optional LifeGroup Term
Includes Accidental Death and Dismemberment (AD&D)Value: 1 - 7x annual salary in addition to Basic Life, up to a maximum benefit of $1,000,000Employee pays 100% of premium
Policy for employee only Beneficiary designation – online or by mailing a form
Other Supplemental Plans
HospitalizationCigna & New Era
Cancer/Intensive CareAFLAC & Colonial
Accident/DisabilityColonial
Required to meet with company representative, complete medical underwriting
Plans can either work in conjunction with or independently from health insurance
Coverage effective date determined by People First
The Gabor Agency Additional options available through The Gabor Agency:
Long Term Disability Life Insurance Long Term Care
Options are on a post-tax basis
Employees may cancel plans at any time
No annual open enrollment period
How To Enroll: Contact local Gabor Representative to enroll:
(800) 330-6115 Ext. 5
Other Employee BenefitsSick Leave PoolEmployed 1 year & accumulate 64 hrs sick leave
Tuition Waiver6 credit hours per semesterUCF classes (employee only)
Employee Assistance Program (EAP)Free/Confidential Counseling Service
Expectant Mother Parking AvailableApply through the Center of Success of Women Faculty
Pegasus PerksAbenity(discount administrator)Register with UCF email addresswww.abenity.com/UCF
Payroll Deduction (Post-Tax)Florida Pre-paid College Plan
Health & Wellness ResourcesHealth Center (Doctors/Rx)Pegasus ClinicWellness Research CenterDental Clinic
Public Service Loan Forgiveness ProgramAdditional information on HR website
Workers CompensationDO NOT SEE PERSONAL DOCTOR IF INJURED ON THE JOB.
These injuries are not covered by regular medical insurance
Contact Leave of Absence/Workers Compensation 407-823-2771 [email protected]
Annual Events
Retirement & Investment Series: Spring (April) Presentations throughout the month
Benefits Fair: Fall (October) Insurance & Retirement vendors available Learn about benefit changes for the upcoming year
Insurance Recap
People FirstHow to Enroll Enrollment Deadlines Available Insurance Plans at UCFResources
Any Questions?
Retirement Plans
1. FRS - Pension Plan Defined Benefit
2. FRS - Investment Plan Defined Contribution
3. State University System Optional Retirement Program (SUSORP)
Defined Contribution College of Medicine = Mandatory
4. FICA Alternative Plan (FAPLAN) Mandatory & Automatic for all OPS Non-Students, Adjunct
Faculty, Post-Doctoral Associates and Medical Residents
Employee Class Mandatory Retirement Option Choices*Choose One Retirement Plan*If you do not elect a plan within 3 months (90 days) and you default into the Pension Plan, you can either remain in the Pension Plan or elect the Investment Plan by the end of the 5th month after your month of hire.
A&P • FRS Pension Plan• FRS Investment Plan• State University System Optional Retirement
Program (SUSORP)
Faculty • FRS Pension Plan• FRS Investment Plan• State University System Optional Retirement
Program (SUSORP)
USPS • FRS Pension Plan• FRS Investment Plan
Post-Doctoral AssociatesOPS Non-StudentsAdjunct FacultyMedical Residents
• FICA Alternative Plan (FAPLAN)
FRS Pension Plan vs. FRS Investment Plan
• 8 year vesting
• Employee mandatory 3%
• Employer contribution based on percent (4.04%), benefit based on a formula
• 1 year vesting
• Employee mandatory 3%
• Employer contributions based on percent (3.30%)
State University System Optional Retirement Program (SUSORP)
Defined Contribution – 5.14% Employer (Automatic) 5.14% Employee (Elective) 3.00% Employee (Mandatory)
Immediate Vesting
Eligible employees who do not enroll in the ORP within 90 days will be irrevocably placed in the FRS Pension.
How To Enroll In Retirement Plans
Retirement Plan
Enrollment Deadline
How to Enroll
FRS Pension Plan Default plan for USPS. • Complete EZ Retirement Plan Enrollment form
• Fax or mail to FRS
FRS Investment Plan
End of the 5th month after following month of hire.
• Complete EZ Retirement Plan Enrollment form
• Fax or mail to FRS
State University System Optional Retirement Program (ORP)
90 days from hire date • Open SUSORP account with one of the five SUSORP companies:
1. VALIC Retirement2. ING3. Metlife4. TIAA-CREF
• Complete ORP-ENROLL form• Return ORP-ENROLL form and
confirmation of SUSORP account to HR Benefits
FICA Alternative Plan (FAPLAN) Enrollment is automatic and mandatory for:
Post-Doctoral Associates OPS Non-Students Adjunct Faculty Medical Residents
Money is deposited into a private retirement plan instead of Social Security.
Participants contribute 7.5% of their compensation to an account in their name.
Employees who were previously employed in an OPS position and contributed to the FICA Alternative Plan, who are now employed in a benefits eligible position (A&P, Faculty or USPS), are permitted to move their funds via directed rollover, into any non-ORP 403(b) within UCF’s plan.
Voluntary Retirement Options Employees who wish to make voluntary contributions may do
so through the following options:
Voluntary Contributions are in addition to FRS or SUSORP plans
UCF does not match voluntary employee contributions
Enrollment/Changes can be made at any time during the year
Pre-Tax Investments
Post-Tax Investments
403(b)403(b)(7)457
Roth 403(b)
2015 IRS Max: $18,000:
Employees under age 50
$24,000: Employees age 50 and older
How to Enroll403(b)403(b)(7)
• Open voluntary retirement account with one of the eight voluntary 403(b) companies:
1. MetLife2. TIAA-CREF3. VALIC4. Vanguard5. VOYA6. ING Reliastar7. T Rowe Price8. Fidelity
Roth 403(b) • Open voluntary retirement account with one of the two voluntary Roth 403(b) companies:
1. Fidelity2. VALIC3. VOYA
457 Deferred Compensation
• Contact the State Office of Deferred Compensation
Reemployment Restrictions You are considered a retiree if any portion of your FRS
Pension, FRS Investment or SUSORP benefit after 7/1/2010 is: Received Withdrawn Rolled over/transferred
This is regardless of age. You can be an FRS “retiree” in your 20’s or 30’s
If you are considering re-employment, remember: Minimum of (6) full calendar months before you can be rehired You will be financially liable for repayment if in violation Rehired retirees are not eligible for renewed membership in any
State of Florida retirement plan
Retirement Recap
Available Retirement Plans at UCF How to Enroll Enrollment Deadlines by PlanRetirement Resources
Any Questions?
