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UAT Scenarios –TMSG
DP Technology Pte Ltd Page 1
UAT Scenarios – Finance
Navision 2013 R2
PROJECT : TM SG
AREA : Navision 2013 R2 MODULE(S) : Finance
Revision No. Revision Date Responsible Remarks
1.0 22 Aug 2016 Shin Ying Released
0.1 20 Jul 2016 Mak Draft
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 2
Proposed Process Flow – Purchasing Stock Item
TOPMIX SINGAPORE Proposed Flow Purchasing – Stock Item
Fin
ance
Op
era
tio
ns
Receive the item Post GRNSend notification
to Finance
Receive Supplier’s Invoice
Create an invoice and Get Receipt
LinesPost the invoice
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 3
Proposed Process Flow – Purchasing Non-Stock Item
TOPMIX SINGAPORE Proposed Flow Purchasing – Non-Stock Item
Fin
ance
Op
era
tio
ns
Receive the item Post GRNSend notification
to Finance
Receive Supplier’s Invoice
Create an invoice and Get Receipt Lines (Standard Purchase Code)
Post the invoice
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 4
Proposed Process Flow – Purchasing Payment
TOPMIX SINGAPORE Proposed Flow Purchasing – PaymentFi
na
nce
Receive InvoicePrepare Payment
JournalApply Entries (if
applicable)Generate Payment
VoucherPost Payment
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 5
Proposed Process Flow – Sales Invoice Process
TOPMIX SINGAPORE Proposed Sales Invoice (For Stock Items)
Fin
an
ce
Create an Invoice and Get Shipment
Lines
Get Standard Sales Codes
Post Sales Invoice Print Sales InvoiceSend Invoice to
Customer
- Add underload charges- Add waterproofing charges- Add mobilization charges- Deduct self-collection rebates
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 6
Proposed Process Flow – Sales Credit Memo Process
TOPMIX SINGAPORE Proposed Sales Credit Memo (Rebate/Early Payment Discount)
Fin
an
ce
Receive Payment (Net of Discount)
Create Credit Note and use GL
Account (Sales)Post Credit Memo
Send Credit Memo to Customer
Create Cash Receipt Journal
Apply Payment to Invoice and Credit
Memo
Post Cash Receipt Journal
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 7
Proposed Process Flow – Sales Cash Receipt Process
TOPMIX SINGAPORE Proposed Sales Cash Receipt
Fin
an
ce Receive Payments (Cash/Check/Deposit slip)
Create Cash Receipt Journal
Apply Payment to Invoice
Post Cash Receipt Journal
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 8
Proposed Process Flow – Sales Prepayment Process
TOPMIX SINGAPORE Proposed Sales Prepayment
Fin
an
ceCu
sto
mer
War
ehou
se
Send payment to TopMix Singapore
100%
Receive paymentCreate Cash
Receipt JournalPost Cash
Receipt Journal
Create an Invoice and Get Shipment
LinesPost Sales Invoice Post Application
Send Notification to Warehouse
Deliver goods, Post Shipment
Send Notification to Finance
Print Tax Invoice
Open Customer Ledger Entry to
apply Payment to Invoice
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 9
Process No.
Module Description Department / Person
Remarks / Steps Things to Remember Expected Result TMSG
Remarks
1 Purchase Create Purchase Invoice
Finance Create Purchase Invoice; Get receipt lines
Use get receipt lines to match the receipt against the supplier's invoice
Add other Charges
Post Invoice
Open Vendor Ledger Entry and apply payment
Verify Posted Purchase Invoice info
2 Purchase Purchase Credit memo
for stock return
Finance Create Purchase Credit Memo and get Return Receipt Lines for those purchases that are to be returned
Post Purchase Credit Memo
Verify Posting result
3 Purchase Purchase Credit memo for non-stock
Finance Create Purchase Credit Memo and use GL type to record an adjustment to the previous erroneous invoice
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 10
posting. If the previous posting uses GL account.
Post Purchase Credit Memo
Verify Posting result
4 Sales Sales Invoice Creation
Finance Create a Sales Invoice
Select the customer code
From the line functions, use get shipment lines
Check the line price, add / more additional charges (underload, mobilization etc). Auto insert rebate for Ex-Factory
Sales Run Update Sales Price function
Sales to update the effective date and price in BSO page
Verify Sales Price against the effective date of BSO
Post Sales Invoice Verify Posted Sales Invoice
Print Sales Invoice
Verify Sales Invoice trade document
5 Sales Sales Credit Memo for correction of posted sales Invoice
Finance Create Sales Credit Memo to adjust previous posting of an invoice
Verify Posted Sales Credit Memo info
Post Sales Credit Memo
Print Sales Credit Note
Verify Sales Credit Note trade document
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 11
6 Sales Sales Debit Note
Finance Create Sales Invoice and select DN from the no. series to record under charge to the customer.
Post Sales Debit Note
Verify Posted Sales Debit Note info
Print Sales Debit Note
Verify Sales Debit Note trade document
7 Receivables Payments Receipt
Finance Create and post Cash Receipt Batches
Verify posting result
8 Receivables Finance Apply entries before and after posting of Cash Receipt Journals
Verify posting result
9 Receivables Finance Perform inquiry and checking of Customer Ledger Entries
Verify inquiry result
10 Payables Finance Create and post Payment Batches for Salaries, Petty Cash, Banks, ETC.
Verify posting result
11 Payables Finance Apply entries before and after posting of Payment Journals
Verify posting result
UAT Scenarios –TMSG
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12 Payables Finance Perform inquiry and checking of Vendor Ledger Entries
Verify inquiry result
13 Payables Finance Create and post Payment Batches for Salaries, Petty Cash, Banks, ETC.
Verify posting result
14 GL Finance Create and post General Journal batch
Verify posting result
16 GL Finance Create and post Recurring Journals
Verify posting result
17 Report Customer Statement
Finance Verify report result
18 Report AP Aging by Summary
Finance Verify report result
19 Report AR Aging by Summary
Finance Verify report result
20 JetReport Batching Report
Finance Verify report result
21 JetReport Trucking Report
Finance Verify report result
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 13
22 JetReport Sales Breakdown 3 Months Analysis report
Finance Verify report result
UAT Scenarios –TMSG
DP Technology Pte Ltd Page 14
Document Sign-Off
We hereby acknowledge the UAT scenarios listed above as workable and acceptable.
TMSG Process Owner
Date Signature
TMSG Process Owner (Optional)
Date
Signature
TMSG Process Owner (Optional)
Date
Signature
TMSG Project Manager
Date Signature
DP Project Manager
Date Signature