TUESDAY, MAY 17, 2016Regular Meeting: Thursday, April 28, 2016- Page 3 of 7 H. NEW BUSINESS 1. Manager’s Report No. 16-47 - Discussion and Possible Action on the Third Change Order

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NOTE: If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, please contact Edie at 245-5406 or email: [email protected] at least seven (7) calendar days before the meeting.

BOARD OF WATER SUPPLY of the COUNTY OF KAUA‘I

REGULAR MEETING Second Floor, Microbiology Lab Bldg Kaua‘i County Department of Water

4398 Pua Loke Street, Līhu‘e, Kaua‘i, Hawai‘i 96766

TUESDAY, MAY 17, 2016

Or soon thereafter A. CALL TO ORDER B. ROLL CALL C. ACCEPTANCE OF AGENDA D. MEETING MINUTES Review and approval of: Regular Board Meeting – April 28, 2016 Finance Committee Meeting – April 20, 2016 Finance Committee Meeting – April 26, 2016

E. CORRESPONDENCE/ANNOUNCEMENTS 1. Correspondence from Mayor Bernard P. Carvalho, Jr., dated May 5, 2016, regarding Affordable Housing and the Proposed Additional Rental Units Bill No. 2627

2. Correspondence from Mr. Wallace Rezentes, Jr. dated April 27, 2016, regarding his resignation from the Department of Water’s Board of Water Supply effective May 31, 2016

F. BOARD COMMITTEE REPORTS Report of the Finance Committee of the Kaua'i County Board of Water Supply

1. Draft Budget for Fiscal Year 2016-2017 a. Fiscal Year 2016 – 2017 Draft Operating Budget b. Fiscal Year 2016 – 2017 Draft Capital Outlay Budget

G. OLD BUSINESS


10:00 a.m.

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mailto:[email protected]

BOARD OF WATER SUPPLY REGULAR MEETING

May 17, 2016

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NOTE: If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, please contact Edie at 245-5406 or email [email protected] at least seven (7) calendars day before the meeting.

G. OLD BUSINESS (cont’d) 2. Manager’s Report No. 16-38 – Discussion and Possible Action on Amendment of Part 5, Facilities Reserve Charge Section III, Rules of the Board of Water Relating to Multi-Family Dwelling Units (Update)

H. NEW BUSINESS 1. Manager’s Report No. 16-52 - Resolution No. 16-08 Mahalo and Aloha Board Member, Wallace “Wally” Rezentes, Jr. 2. Manager’s Report No. 16-53 - Discussion and Possible Action to Request Board Approval to enter into Memorandum of Understanding (MOU) between Office of the Auditor, State of Hawai‘i (“Auditor”), and the County of Kaua‘i, Department of Water (“DOW”) regarding the audit of actuarial information provided by Gabriel, Roeder, Smith & Company (“GRS”), the State of Hawaii Employees Retirement Service (“ERS”) Actuary 3. Manager’s Report No. 16-54 - Discussion and Possible Action on Grant of Easement for Water Meter Plan for Morita Subdivision (S-2013-23), Affecting the Following Landowner, TMK: 4-6-06:17 & 19, Kapa’a, Kaua'i, Hawai'i

a. Makaleha Gardens, LLC I. STAFF REPORTS

MONTHLY 1. Discussion and Receipt of the Kaua‘i County Water Department’s Statement of Revenues

and Expenditures a. April Monthly Summary Budget

2. Discussion and Receipt of the Report by the Public Relations Specialist on Public Relations Activities

3. Discussion and Receipt of the Chief of Operation’s Summary Report on Operational Activities

4. Discussion and Receipt of the Manager and Chief Engineer’s Monthly Update Regarding Activities of Note of the DOW

a. Report of the BAB pay down as of April 2016

J. EXECUTIVE SESSION Pursuant to H.R.S. §92-7(a), the Board may, when deemed necessary, hold an executive session

on any agenda item without written public notice if the executive session was not anticipated in

advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited

to those items described in H.R.S. §92-5(a).

1. Pursuant to Hawaii Revised Statutes Sections 92-4, 92-5(a)(2), and County Charter Section 3.07(E), the purpose of this executive session with the Board of Water is to discuss matters pertaining to the Department Head Evaluation Results as it relates to the Manager and Chief Engineer and as it is used to determine the Manager and Chief Engineer’s salary effective July 1, 2016. This session pertains to the Manager and Chief Engineer’s job performance evaluation

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BOARD OF WATER SUPPLY REGULAR MEETING

May 17, 2016

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NOTE: If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, please contact Edie at 245-5406 or email [email protected] at least seven (7) calendars day before the meeting.

where consideration of matters affecting privacy will be involved; if the Manager requests an open meeting, an open meeting shall be held.

K. TOPICS FOR NEXT WATER BOARD MEETING (June 2016) 1. Budget Resolution No. 17-01 (07/16), Budget for Fiscal Year 2016-17

2. Discussion and Possible Action on the Manager and Chief Engineer’s goals for July 2016 – June 2017 3. Discussion and Possible Action on Board Policy No. 3 to increase the Water Utility Fund expenditure threshold on equipment furniture, fixtures in excess of $5,000.00 4. Discussion and Possible Action on Proposed Board Policy for Delegating Routine Actions

from the Water Board to the Department of Water’s Manager and Chief Engineer regarding Right of Entry

L. TOPICS FOR FUTURE WATER BOARD MEETINGS 1. Discussion and Possible Action on Board Policy regarding Proposed Delegation of a Meter Restriction 2. Discussion and Possible Action on Board Policy regarding Providing Water Service Outside of the Water Zone

3. Discussion and Receipt of the American Water Works Association Chicago, IL Conference Reports (June 19-22, 2016) (July)

a. Report from Kaua'i Board of Water Supply Member, Sherman Shiraishi b. Report from Kaua'i Board of Water Supply Member, Larry Dill c. Report from Kaua'i Board of Water Supply Member, Michael Dahilig

4. Workshop presentation regarding the Long Range Plan of the Department of Water’s Building

M. UPCOMING EVENTS 1. AWWA, Chicago, IL (June 19-22, 2016)

2. Project WET - Make a Splash (September 22, 2016)

3. HWWA, Hawai'i Section, Maui, HI (November 2 – 4, 2016)

N. NEXT WATER BOARD MEETING

1. Thursday, June 30, 2016, 10:00 a.m. 2. Friday, July 22, 2016, 10:00 a.m. (Pending) 3. Friday, August 26, 2016, 10:00 a.m. (Pending)

O. ADJOURNMENT

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Regular Meeting: Thursday, April 28, 2016- Page 1 of 7

MEETING MINUTES BOARD OF WATER SUPPLY

Thursday, April 28, 2016

The Board of Water Supply, County of Kaua‘i, met in regular meeting at the Board Conference Room in Līhu'e on Thursday, April 28, 2016. Chair Laurie Ho called the meeting to order at 10:05 a.m. The following Board members were present: BOARD: Ms. Laurie Ho, Chair Mr. Larry Dill Mr. Michael Dahilig Mr. Sherman Shiraishi

EXCUSED: Mr. Clyde Nakaya, Vice Chair Mr. Wallace Rezentes, Jr.

Quorum was achieved with 4 members present at the time of roll call.

STAFF: Mr. Kirk Saiki Mr. Eddie Doi Ms. Marites Yano Mr. Dustin Moises Mr. Keith Aoki Ms. Kim Tamaoka Ms. Sandi Nadatani-Mendez Mr. Val Reyna Mr. Ryan Smith Mr. Chris Nakamura Mr. Andy Canavan Mr. Keith Aoki Ms. Christine Erorita Deputy County Attorney, Andrea Suzuki

GUEST(s): Mr. Hall Parrott, Private Citizen Mr. Chance Bukoski, Planner

ACCEPTANCE OF AGENDA Mr. Shiraishi moved to approve the agenda as circulated; seconded by Mr. Dahilig, with no objections, motion carried with 4 ayes.

D. MEETING MINUTES Review and approval of: Regular Board Meeting – March 31, 2016

Mr. Dahilig approved the Regular Board Meeting minutes of March 31, 2016; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes. Rates 101 Workshop – March 31, 2016

Mr. Dahilig approved the Rates 101 Workshop minutes of March 31, 2016; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.

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Review and approval of Executive Session: Executive Session – March 31, 2016 Mr. Dahilig approved the Executive Session minutes of March 31, 2016; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.

E. CORRESPONDENCE/ANNOUNCEMENTS 1. Correspondence from Mr. James Nakayama, KMH, LLP dated, March 22, 2016 regarding the Statement on Auditing Standards No. 114, the Auditor’s Communication with those Charged with Governance and the Financial Statement Audit

Mr. Shiraishi moved to receive the correspondence from Mr. James Nakayama, KMH, LLP dated, March 22, 2016 regarding the Statement on Auditing Standards No. 114, the Auditor’s Communication with those Charged with Governance and the Financial Statement Audit; seconded by Mr. Dahilig; with no objections, motion carried with 4 ayes.

F. BOARD COMMITTEE REPORTS Report of the Finance Committee of the Kaua'i County Board of Water Supply

1. Draft Budget for Fiscal Year 2016-2017 a. Fiscal Year 2016 – 2017 Draft Operating Budget b. Fiscal Year 2016 – 2017 Draft Capital Outlay Budget BACKGROUND: Finance Chair, Mr. Dill informed the Board that the Finance Committee met on April 20th and April 26th to review the Draft Budget for Fiscal Year 2016-2017. The next Finance meeting will be on April 29th. He thanked the Department for their work and Chair Ho for her presence at the meetings. An optimistic recommendation to the Board will be at the next Board meeting. Mr. Dahilig moved to accept Report of the Finance Committee, 1. Draft Budget for Fiscal Year 2016-2017, a. Fiscal Year 2016 – 2017 Draft Operating Budget, b. Fiscal Year 2016 – 2017 Draft Capital Outlay Budget; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes. G. OLD BUSINESS 1. Manager’s Report No. 15-33 - Discussion and Approval to approve agreement between Grove Farm Company, Inc. for Water Plan 2020 Project No. PLH-35b Kapaia Cane Haul Road 18-inch Main for the Puhi/Līhu'e/Hanamā'ulu Water System (Update) DISCUSSION: Civil Engineer, Mr. Aoki mentioned that the agreement confirms that the Department agreed to pay 2/3 share of the cost of certain permit applications and agency fees. Set fees are determined by government agencies which are not negotiable. There will be no design contract; only an agreement. A purchase order is based on the budgeted amount. Reimbursements to Grove Farm would be drawn off of the purchase order. Mr. Dahilig moved to approve Manager’s Report No. 15-33 - Discussion and Approval to approve agreement between Grove Farm Company, Inc. for Water Plan 2020 Project No. PLH-35b Kapaia Cane Haul Road 18-inch Main for the Puhi/Līhu'e/Hanamā'ulu Water System (Update); seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.

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H. NEW BUSINESS 1. Manager’s Report No. 16-47 - Discussion and Possible Action on the Third Change Order for Additional Funding for Job No. 11-10, Water Plan 2020 K-18, 8-Inch Water Main Replacement along Halewili Road, Kalāheo Water System, Kalāheo, Kaua'i, Hawai'i Mr. Dahilig moved to approve Manager’s Report No. 16-47 - Discussion and Possible Action on the Third Change Order for Additional Funding for Job No. 11-10, Water Plan 2020 K-18, 8-Inch Water Main Replacement along Halewili Road, Kalāheo Water System, Kalāheo, Kaua'i, Hawai’i; seconded by Mr. Dill; with no objections, motion carried with 4 ayes. 2. Manager’s Report No. 16-48 - Discussion and Possible Action on the Funding Transfer for the Replacement of the Supervisory Control & Data Acquisition (SCADA) Server Room Air Conditioning in the amount of $8,500.00

Mr. Dill moved to approve Manager’s Report No. 16-48 - Discussion and Possible Action on the Funding Transfer for the Replacement of the Supervisory Control & Data Acquisition (SCADA) Server Room Air Conditioning in the amount of $8,500.00; seconded by Mr. Dahilig; with no objections, motion carried with 4 ayes. 3. Manager’s Report No. 16-49 – Discussion and Possible Action on the Funding Transfer for Job No. 16-3, Koloa Well C Repair in the amount of $105,210.00

Mr. Dahilig moved to approve Manager’s Report No. 16-49 – Discussion and Possible Action on the Funding Transfer for Job No. 16-3, Koloa Well C Repair in the amount of $105,210.00; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes. 4. Manager’s Report No. 16-50 – Discussion and Possible Action on the Funding Transfer for Job No. 16-1, Kalaheo Jelly Factory Booster Pump Motor Control Replacement for the furnishing and delivery of new pump and motor assembly in the amount of $9,500.00 (corrected during RBM to $9,896.00 as stated on report)

DISCUSSION: Deputy County Attorney, Ms. Suzuki informed the Board the threshold for transfers is $5,000. To increase the Water Utility Fund expenditure threshold on equipment furniture, fixtures in excess of $5,000.00, it must be on the agenda for discussion. Mr. Dill moved to approve Manager’s Report No. 16-50 – Discussion and Possible Action on the Funding Transfer for Job No. 16-1, Kalaheo Jelly Factory Booster Pump Motor Control Replacement for the furnishing and delivery of new pump and motor assembly in the amount of $9,500.00 (corrected during RBM to $9,896.00 as stated on report); seconded by Mr. Dahilig; with no objections, motion carried with 4 ayes.

5. Manager’s Report No. 16-51 – Discussion and Possible Action on the Third Change Order for Contract 598, Job No. 15-2, Piwai Well No. 3 Repair, Upper Omao, Kaua'i, Hawai'i

Mr. Dill moved to approve Manager’s Report No. 16-51 – Discussion and Possible Action on the Third Change Order for Contract 598, Job No. 15-2, Piwai Well No. 3 Repair, Upper Omao, Kaua'i, Hawai’i’; seconded by Mr. Dahilig; with no objections, motion carried with 4 ayes.

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Mr. Dill complimented the Department on the report’s comprehensive details on what occurred and attempts to address and correct the problems of the well pump. I. STAFF REPORTS MONTHLY

1. Discussion and Receipt of the Kaua‘i County Water Department’s Statement of Revenues and Expenditures a. March Monthly Summary Budget

BACKGROUND: Waterworks Controller, Ms. Yano provided updated results of the Kaua'i Pricing results by the consultants in the Board’s packet. DISCUSSION: After the FRC rate increase in November 2015, there were three (3) applications. Prior to the rate change, Manager Saiki mentioned the Contractors Association of Kaua'i and the Kaua'i Realtors had concerns. There was one call about the rate change. Fiscal will locate the FRC data before the FRC increase. Fiscal will provide action items to the consultants to determine the revenue requirements for the rate

study. Fiscal is working to identify classifications from the old building system listed it as multi-family

residential and was transferred to CC&B, this was changed to low rise residential. Consultants will do a presentation when the rate proposal is completed at a later date.

Mr. Dill moved to receive the Kaua‘i County Water Department’s Statement of Revenues and Expenditures, a. March Monthly Summary Budget; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.

2. Discussion and Receipt of the Report by the Public Relations Specialist on Public Relations Activities

Mr. Shiraishi moved to receive the Report by the Public Relations Specialist on Public Relations Activities; seconded by Mr. Dahilig; with no objections, motion carried with 4 ayes.

3. Discussion and Receipt of the Chief of Operation’s Summary Report on Operational Activities

BACKGROUND: Chief of Operations, Mr. Reyna congratulated Ms. Amy Kiyotsuka promotion to Clerk Dispatch.

Overtime Chart for February was 1,900 man hours due to overnighter emergency calls. March hours were back to normal to less than 700 man hours.

Mr. Dahilig moved to receive the Chief of Operation’s Summary Report on Operational Activities; seconded by Mr. Dill; with no objections, motion carried with 4 ayes.

4. Discussion and Receipt of the Manager and Chief Engineer’s Monthly Update Regarding Activities of Note of the DOW

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BACKGROUND: Manager Saiki highlighted the following:

Recruitment and Position Actions 1. Operations Clerk Dispatch II - filled in house. Maintenance Worker II – Interviews scheduled for 4/25/16. 2. Construction Management Division - Waterworks Inspector I – Interview done. 3. Water Resources & Planning – CE VI – Selected/pending negotiations and CE III – Interviewed. CC&B Billing System The Department is working on its own billing system separate from the Honolulu Board of Water Supply (HBWS). Data is expected by the end of this week from HBWS. DISCUSSION: Manager Saiki will make a decision on the Deputy Manager position next week. Mr. Dill moved to receive the Manager and Chief Engineer’s Monthly Update Regarding Activities of Note of the DOW; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes. a. Report of the BAB pay down as of March 2016

Mr. Dill moved to receive the Report of the BAB pay down as of March 2016; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes. QUARTERLY (January – March 2016)

1. Discussion and Receipt of the DOW’s Quarterly Project Status Update

a. Construction Management Division Status BACKGROUND: Construction Project Management Officer, Mr. Moises highlighted the Executive Summary. 1. New building is progressing. The sewer installation started in the Baseyard this week. 2. Construction - Kolo Road main replacement closed out. 3. Halewili Road water line started in March through this summer. 4. Design reviews done this month for Grove Farm main replacement. 5. Six (6) private projects completed. DISCUSSION: Mr. Moises assured the Board the new building will come under budget. Mr. Moises and Deputy County Attorney Suzuki has been in contact with 808 Urban a non-profit mural company on O‘ahu to do an art mural on the new building lobby. The budget for the mural project would be $10,000 (based on .001% of state projects). Murals would be painted by students at different schools and the new building lobby with a story theme related to Kaua'i. Discussions are on-going with Mr. Bill Arakaki, Department of Education Superintendent which includes housing of the 808 Urban representatives who will work with the schools. Mr. Shiraishi moved to receive the DOW’s Quarterly Project Status Update, a. Construction Management Division Status; seconded by Mr. Dill; with no objections, motion carried with 4 ayes.

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b. Engineering Division Design Status

BACKGROUND: Civil Engineer, Mr. Aoki commented design projects are almost completed. The next Quarterly Report will reflect completed projects. There has been an increase of activities with developers reactivating subdivision. Construction Management will get busier. The Hanamā'ulu Triangle started today. Mr. Dahilig moved to receive the DOW’s Quarterly Project Status Update, b. Engineering Division Design Status; seconded by Mr. Dill; with no objections, motion carried with 4 ayes.

c. Water Resources and Planning Division Status

Mr. Dill moved to receive the DOW’s Quarterly Project Status Update, c. Water Resources and Planning Division Status; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.

J. EXECUTIVE SESSION Pursuant to H.R.S. §92-7(a), the Board may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a).

1. Pursuant to Hawai'i Revised Statutes (HRS) Section 92-4, 92-5(a)(4), the purpose of this executive session is to review executive session minutes dated March 31, 2016. This consultation involves the consideration of the powers, duties, privileges, immunities, and/or liabilities of the Board and the Department as they relate to this agenda item. Approved in Open session.

K. TOPICS FOR NEXT WATER BOARD MEETING (May 2016) 1. Discussion and Possible Action on the Manager and Chief Engineer’s goals for July 2016 –

June 2017 2. Discussion and Possible Action on Proposed Board Policy No. 4 for Delegating Routine

Actions from the Water Board to the Department of Water’s Manager and Chief Engineer regarding Right of Entry

3. Discussion and Possible Action on Amendment to Part 5, Section III, Rules of the Board of Water Relating to Multi-Family Dwelling Units


L. TOPICS FOR FUTURE WATER BOARD MEETINGS 1. Discussion and Possible Action on new Board Policy regarding Proposed Delegation of a Meter Restriction 2. Discussion and Possible Action on new Board Policy regarding Providing Water Service Outside of the Water Zone 3. Budget Resolutions No. 17-01 (7/16), Budget for Fiscal Year 2016-17 (June)

4. Board AWWA National Conference Reports (July) 5. Discussion and Possible Action on Board Policy No. 3 to increase the Water Utility Fund expenditure threshold on equipment furniture, fixtures in excess of $5,000.00 6. Workshop presentation regarding the Long Range Plan of the Department of Water Building

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M. UPCOMING EVENTS 1. AWWA, Chicago, IL (June 19-22, 2016)

2. Project Wet - Make a Splash (September 22, 2016)

3. HWWA, Hawai'i Section, Maui, HI (November 2 – 4, 2016)

Governor Ige’s visit to the Grove Farm Surface Water Treatment Plant (May 26, 2016, 2:00 p.m.) – Board invited. Mr. Dill moved to approve travel funds for one Department staff to attend the AWWA Conference in place of Board Member Mr. Rezentes; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes. N. NEXT WATER BOARD MEETING Board discussed possible meeting dates change to the 4th Friday of the month: 1. Tuesday, May 17, 2016, 10:00 a.m., (Ex-Officio Lyle Tabata will be sworn in)

2. Thursday, June 30, 2016, 10:00 a.m. (date remains as listed) 3. Friday, July 22, 2016, 10:00 a.m. 4. Friday, August 26, 2016, 10:00 a.m.

O. ADJOURNMENT Mr. Shiraishi moved to adjourn at 11:06 a.m.; seconded by Mr. Dahilig; with no objections; motion carried with 4 ayes.

Respectfully submitted, Approved,

Edie Ignacio Neumiller Sherman Shiraishi Commission Support Clerk Secretary – Board of Water Supply

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Finance Committee Meeting April 20, 2016

Finance Committee Meeting, Wednesday, April 20, 2016 - Page 1 of 4

Committee Members Present: Chair Larry Dill called the Finance Committee meeting to order at 10.09 a.m. Chair Dill, Clyde Nakaya and Wallace Rezentes, Jr. were present. Board Chair Laurie Ho was also present (entered meeting at approx.12:13 p.m.).

Staff Present: Kirk Saiki, Marites Yano, Keith Aoki, Eddie Doi, Val Reyna, Dustin Moises, Carl Arume, Ann Parrott, Fay Tateishi, Sandi Nadatani-Mendez, Christine Erorita Guest: Hall Parrott, Private Citizen AGENDA Chair Dill accepted the Agenda with no objections. MINUTES None. OLD BUSINESS None. NEW BUSINESS Draft Budget for Fiscal Year 2016-2017 a. Fiscal Year 2016 - 2017 – Draft Operating Budget b. Fiscal Year 2016 - 2017 – Draft Capital Outlay Budget

Chair Dill anticipated a recommendation to the Board on the Draft Budget for Fiscal Year 2016-2017 by May 26th. Final approval of the Draft Budget must be done by June 30, 2016. Manager Saiki commented that an overview of the draft budget would be presented. Each division head will summarize their budget and explain how it changed from last year. A copy of the Table of Organization was distributed to the Finance Committee members which was Received for the Record.

At approx. 12:13 p.m., Board Chair Ho entered the meeting.

The Board discussed an over view of the proposed Budget for FY 2016-2017, Fund Balance Projections presented by Waterworks Controller, Ms. Yano. Three (3) budget components: Operating Budget, New Capital Outlay and the rollover of P.O.’s and contracts. Beginning Balance as of 7-1-15 (from audited numbers in the Financial Statement) include: Water Utility General Fund (Unrestricted) - $20,369,810 Water Utility - Emergency Reserve - $4,800,000 Water Utility - Debt Reserve - $4,200,000

Finance Committee Meeting

April 20, 2016 10:00 a.m.

PAGE 12



Revenues projected plus the Total Adjusted Balance which includes the Beginning Balance of $20M = $60.6M, the projected amount to fund the Capital and Operating budget of fiscal year 2016 - 2017. Interfund Transfer / Capital Outlay – An anticipated transfer from Water Utility Fund (WU) to Facilities Reserve Charge (FRC Fund) will require a Manager’s Report to the Board for approval of the transfer. Chair Dill commented on the Estimated Change in Fund Balances of $1.1M in the WU Emergency Reserve but the bottom box on the chart indicated the Budget required FY 2017 = $0. He asked isn’t the money that is added to the reserves to stay with the goal of 25%? Fiscal Accountant Ms. Parrott, staff present, clarified the confusion that the budgeted transfers is a change in the estimated fund balance as these reserves will be funded by the current year 2015-2016 and that there is a year gap. It is anticipated that there will be around $5M addition to the Estimated Fund Balance in the

current year which was not shown; which amount would be rolled over in FY2016-2017. The $5M would be an addition to the $20M.

To eliminate the confusion in the worksheet, the date, 7/1/2016 will be added to the “Estimated Change in Fund Balances” line item.

The “Ending Balance will be re-described as “Estimated Ending Balance, 6/30/2017.” There was a typo in the December numbers which should be “February” numbers instead. The “$” will be deleted in the last column to reflect “%” format. The last column should be changed to “12/31/15.” Revenue Summary $1.9M YTD FRC was collected. There was a drop in FRC applications 3 months after the FRC was raised. 50 meter applications at $14,000 in 2016 were submitted. Operating Expense Summary Chair Dill said the line items for Compensated Annual Leave ($90K) and Compensated Compensatory Time ($10K) are not tracked on the chart. FY 2016-2017 Proposed Budget of $90K is to fund retirements, if any.

Better descriptions could be used for line items 520-010 and 520-030 (i.e., “Payouts for Retirements”).

Line item 546-000 Insurance - The Department is self-insured and increased the Proposed Budget FY 2016-2017 to $700,000. Line item 563-000 Office Supplies – Various divisions noted that Office Supplies could be reduced. FYTD Actual Expense column should be As of “3/2015”

Line Item 572 Travel and Per Diem – Proposed budget is doubled and will be checked by Manager Saiki and Fiscal. (Refer to details of each division’s budget.)

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Operating Expense Detail (Manager Saiki reminded Ms. Yano to present the current packet to avoid confusion with the budget numbers and page numbering.) Salaries and Wages for Construction Admin. and Planning Admin. showed a large increase between the FY 2016-2016 Budget and the FYTD Actual Expenses due to six vacancies and one anticipated retirement. Post-Employment Benefits (OPEB) line item – Ms. Yano is following the bills related to OPEB. Mr. Rezentes commented if bills are passed, it may affect the budget. The Department would come back to the Board if there are any changes. Ms. Yano added this would affect the following FY 2017-2018 and possibly the unrestricted fund balance. 541-010 – Other Services-Admin. – included a janitorial position for next fiscal year which will be taken out. 541-020 – Billing Costs – The new CC&B billing system contract started April 1st. The data system for CC&B has not been implemented due to challenges with the Honolulu Board of Water Supply (HBWS). Projected implementation is undetermined. Manager Saiki has not communicated with the HBWS because both project teams need to iron out the billing data issues. The HBWS previously had privacy issues but are slowly providing data. The consultant should alleviate the problems with HBWS. Regarding capital, Mr. Rezentes asked if the Department would be getting bond financing in the coming year. Manager Saiki replied “no” but SRF is more advantageous and if financing of projects is required, then the Department will use SRF monies. If the county gets a bond issue soon, the Department could receive some benefit if the county revises existing debt under debt service. Construction Project Management Officer, Mr. Moises learned from a county bond meeting that they will be obtaining a bond for CIP. At 11:16 a.m., Mr. Nakaya exited the meeting. New Capital Outlay Capital Outlay - CIP (New Appropriations) – The Anticipated NTP column needs to have consistent information.

At 11:18 a.m., Mr. Nakaya re-entered the meeting.

Water Utility Fund, Capital formatting need to be fixed. The Department will prioritize all projects with an anticipated date of the projects moving

forward at the request of Mr. Rezentes. Ms. Parrott added that during the Rate Study, the consultants asked for a 5 to 10 year projection in the capital (add spreadsheet for the Board). The Department needs to look at more planning sources or more financing. Part of the problem is to get positions filled. Manager Saiki said the updated rate study list should be the priority list for the 5 year projection. 605-156 - Land acquisitions will come back to the Board for funding.

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Annual Operating and Capital Improvement Budget Leak Adjustments/Adjustment factor of -3.0% = $853,403 - The meter consumption did not reflect accurately in reality; a dollar amount was projected. Manager Saiki informed accounting to look at the dollars. Chair Dill asked if the leak adjustment factor in the Projected Water Sales should be a negative. Ms. Parrott commented that the HBWS reports are inaccurate. Working through the rate study, there was a 10% error factor between consumption and revenue of what were charged for the tiers, HBWS would have a random number of what was billed. The volume data is inaccurate but the revenues are correct based on reconciliation of water sales and receivables. Mr. Rezentes posted a worst case scenario question: What if HBWS was shorting the Department for years? How would it be proved? Is the Department’s billing based on the right number? Ms. Parrott commented that auditors tested the conversion and the revenues every year. Ms. Yano responded saying the outgoing water bills have been tested on individual accounts on usage and how they were billed which was correct. Ms. Yano was not comfortable on how the report was created because they were manually configured then transferred. It is the mapping of the usage reports that showed some discrepancy which are measured in terms of million gallons. At 12:02 p.m., Chair Dill recessed the Finance Committee meeting with no objections to Tuesday, April 26, 2016 at 9:00 a.m. in the Board room. ein

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Finance Committee Meeting, Tuesday, April 26, 2016 - Page 1 of 4

Committee Members Present: Chair Larry Dill reconvened the Finance Committee meeting to order at 10.07 a.m. Chair Dill, Clyde Nakaya and Wallace Rezentes, Jr. (entered meeting at 9:16 a.m.) were present. Board Chair Laurie Ho was also present. Staff Present: Kirk Saiki, Marites Yano, Keith Aoki, Eddie Doi, Val Reyna, Dustin Moises, Carl Arume, Ann Parrott, Fay Tateishi, Sandi Nadatani-Mendez, Christine Erorita, Kim Tamaoka

Guest: Hall Parrott, Private Citizen NEW BUSINESS Draft Budget for Fiscal Year 2016-2017 a. Fiscal Year 2016 - 2017 – Draft Operating Budget b. Fiscal Year 2016 - 2017 – Draft Capital Outlay Budget

Waterworks Controller, Ms. Yano gave a brief overview to the corrections in the draft Finance packet. The amount of $4M was added to the Estimated Change in Fund Balance.

Operating Expense – Accounting/Admin/Other Services was decreased by $8,400 (page 11). Removed, “Compensated Annual Leave and Comp Time” and rolled over actual expenses into

“Salaries and Wages.” Created new accounts for 520-040 WU – Admin. – Admin. – “Vacation Payout and

Compensatory Time Payout” New account title for “Vacation and Compensatory Time Payout”; segregated budget for

retirement payouts from Compensated Annual Leaves & Compensatory Time. Updated vacation payouts from last year. A project list for FRC generated projects and operational projects on design and construction will

be completed by Friday, April 29th for the next Finance meeting.

At 9:16 a.m., Mr. Rezentes entered the meeting.

Revenues – were based on 1% increase (Page 19). Department will work on the accounting which should correlate to revenue projections.

Admin. (Page 20) There will be no Project WET grant from the State. Performance Audit for $150K was added back to the budget. Mr. Rezentes requested Ms. Yano to include an identifier (i.e., line item no. or account no.) which

makes it easier to follow on the budget. Manager Saiki will make a priority for Fiscal to purchase a Great Plains budgeting module which Chair Dill and the Board would support.

Building Equipment Repairs – Chair Dill would like to see a future presentation for the Board on the Department’s long range plan of the old building (Phase II).

Capital Outlay – Rehab and Replace/PPE – Delete Air Conditioning – Micro Server Room. Capital Outlay – Expansion FF&E – Delete the page.

Finance Committee Meeting

April 26, 2016 9:00 a.m.

PAGE 16



Information Technology Repairs and Maintenance – Other than Water System/Following was added to the budget. Project Management Software at $40,000. Beacon Subscription Fee – Orion Cellular Fee is a new request for $88,600. Oracle Cloud Services (new billing system) at $284,500 - Ms. Yano will provide the comparative

difference between the existing system process and what the projected process would be. Include numbers and identify the administrative, physical and customer benefits. The new billing will go live in September.

Virtual Desktop at $225,000 – This will provide better security on the server. Ms. Nadatani-Mendez will research offsite backup.

Develop web based GIS viewer and mapping layers at $150,000 – will be deleted from the budget. The Department can come back to the Board for more funds, if needed.

The overlay budget would be presented to the Board from Great Plains. IT will check if Great Plains can produce the Detail. Mr. Rezentes strongly suggested the staff attend an ESRI conference in San Diego regarding IT to learn how the system can do other things. Water Quality (Page 53) Budget decreased to $30,000. Engineering (Page 63) Engineering’s budget is $1.2M less due to losing an engineer but was able to hire two new

engineers and is getting them up to speed on design projects. The CE V is dollar funded due to lack of applicants but Engineering is actively recruiting and will

come back to the Board at a later time for funding. “Encumbered” in the New Request column will be added to Construct Hā'ena 0.2MG Storage

Tank line item. Engineering will come back to the Board for funding with encumbered projects that are dollar

funded. Construction Management (CM) (Page 72) Construction Project Management Officer, Mr. Moises recently selected a Project Manager and

Inspector pending offer. A Project Assistant is on continuous recruitment. In the near future, Mr. Moises said if he does not get qualified applicants for a Project Assistant, he may reallocate this position to the Project Manager position.

Engineering Program Assistant – A new proposed system will support the management software. Professional Services - $290,000 is encumbered; the contract is being executed now. Mr. Moises may need $200,000 if he doesn’t hire staff and would have to rely on the as needed

Construction Manager. Water Resources and Planning (Page 87) CE VI – selection made and pending negotiations. CE III – pending interviews. Professional Services increased to $190,000. UH Climate Study asked the Department to participate. The contract for participation is for

$180,000.

PAGE 17



At 10:44 a.m., Mr. Rezentes exited the meeting.

Added $50,000 for Water Shed Alliance for fencing to keep animals out of priority watershed areas.

An FRC study was taken out.

At 11:47 a.m., Mr. Rezentes re-entered the meeting.

Water Use and Development Plan (Page 88) - A public meeting was held recently. Draft sustainable yields were provided and distributed to United States Geographical Survey (USGS) and the Planning Department. The Department would meet with USGS and Planning next to get comments. After the comments and a solid draft are completed, it could be presented to the Board before it goes to the public in two months. The sustainable yield is not negotiable and needs to be complied with. Billing (Page 92) Total reduction amount for operational expenses - $892,225. Billing Processing Fees (Page 95) - Cut $175,000 in half for next fiscal year; Fiscal could come

back to the Board. Postage for Water Bills - Cut $100,000 in half for next fiscal year; Fiscal could come back to

Board. GASB and GAAP Training – Allow one accountant from Billing to attend (Page 99). Added $50,000 for the new security system in the new building (Page 101). Accounting (Page 102) Professional Services decreased. New Water Rate Study (ongoing this year) - $20,000 rolled over from last year. Office Supplies cut $15,000. Audit Services (Page 104) – Double up audit budget this year, then once a year the following year. FY 2014-2015 Actual - $85,000 for Auditor and $20,000 for Consultant.

At 11:11 a.m., Mr. Rezentes exited the meeting.

Auditor’s services end the next fiscal year. Add $85,000 to Auditors so Department can fund the following year’s audit in the current fiscal

year. Thereafter the budget will fund one audit per year to be procured at the end of the fiscal year for the following fiscal year.

Fiscal (Page 112) Check the total of $21,970,624 for Water Utility Fund FY 2016-2017 Proposed amount. Amount

was okay. Depreciation (Page 115) – remains at $7.3M. Depreciation for FY16-17 should be $8M. At 11:29 a.m., Chair Dill recessed the meeting.

At 11:29 a.m., Chair Ho exited the meeting.

At 11:35 p.m., Chair Dill reconvened the meeting. Operations (Page 129)

PAGE 18



Total Operating Expenses plus Capital Outlay is lower from the current fiscal to the next fiscal year.

At 11:38 a.m., Board Chair Ho re-entered the meeting. Design Services for Admin. Building Renovation (Page 130) – Old Building – Added new budget

totaling $125,000. Phase II of portable generator shelter design for remote sites – Per Larry Dill, put budget back;

decided to put $75,000 in the budget. Pump replacement program – (Page 136) - $400,000 will be split in half; $200,000 to remain in

Repairs & Maintenance – Water System and transfer $200,000 into Capital Outlay – Rehab & Replacement (Page 149).

At 11:56 a.m., Board Chair Ho exited the meeting. Mr. Reyna will encourage Operation’s crew in a Tapping Team (Page 147). Chair Dill will provide a sample spreadsheet and to create the management of vehicles, mileage

and equipment repairs including dollars allocated for repairs (Page 149). Ms. Yano will provide a vehicle auction list and transfer list for the May Board meeting to

authorize the vehicles to be disposed by July 2016 (trailer, skid stir, dump truck, and utility truck) (Page 150).

At 12:27 p.m., Chair Dill recessed the Finance Committee meeting with no objections to Friday, April 29, 2016 at 10:00 a.m. in the Board room. ein

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DEPARTMENT OF WATER County of Kaua‘i

“Water has no Substitute – Conserve It!”

BOARD REPORT May 17, 2016 Subject: Finance Committee Report Report of the Finance Committee of the Kaua‘i County Board of Water Supply: The Finance Committee met on April 20th, April 20th and April 29th and discussed in detail the proposed Draft Budget for Fiscal Year 2016-2017. The Finance Committee and Department will provide an updated report that will present the Budget to the full Board at the May 17, 2016 Regular Board meeting.

LD/ein Mgrrp/May 2016/Finance Committee Report (RBM 5-17-16):ein

PAGE 29

PAGE 30

‐‐‐4398 Pua Loke Street, Lihu‘e, Kaua‘i, Hawai‘i or P. O. Box 1706, Lihu‘e, HI 96766‐5706‐‐‐ Phone No. (808) 245‐5400 – Administration FAX No. (808) 246‐8628 – Engineering/Fiscal/Shop FAX No. (808) 245‐5813



May 17, 2016 Re: Proposed Budget for FY 2016-2017 RECOMMENDATION: Board review and approval of the Department of Water (DOW)’s Proposed FY 2016-2017 Annual Operating and New Capital Outlay Budgets. BACKGROUND: The Department of Water (“DOW”) maintains four (4) different funds namely: Water Utility Fund (“WUF”), Facilities Reserve Charge (“FRC”) Fund, Build America Bond (“BAB”) and State Revolving Fund (“SRF”). The proposed FY 2016-2017 Budget is comprised of:

I. The Operating Budget II. The New Capital Outlay and III. Rollover of Outstanding Purchase Orders (PO)

The rollover of outstanding PO’s is not available at this time but it will be presented separately as a supplemental budget after FY 2016 year end closing. I. The Operating Budget

The Water Utility Fund is the general operating account of the Department of Water. Revenues are generated from water sales through the operation of 13 different water systems island wide. The DOW provides an annual average of four billion gallons of water to over twenty one thousand customer accounts from single family dwellings to agricultural, commercial, government and other mixed-use accounts. The water rates currently used are based on the last rate increase on July 1, 2014. These rates were established through a 5 year Water Rate Study conducted by an Independent Professional Consultant in FY 2010. While the Department is undergoing another 5 year Water Rate Study, there is no scheduled water rate increase for the upcoming FY 2017. Within the last five (5) years, water usage fluctuations were unpredictable as illustrated in the five (5) year comparative chart below. It is estimated that FY 2016 water usage will increase by 1.7% so another 1.7% increase is also projected for FY 2017.

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Draft Budget for Fiscal Year 2016 -2017 May 17, 2016 Page 2 of 9

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A. PROJECTED RESOURCES:

DOW Available Resources is comprised of the following:

1. Unrestricted Fund Balance - $24,369,810 (estimated) The beginning balance of the unrestricted fund as of July 1, 2015 was $30,569,810. Of this amount, $4.8 million (M) was internally restricted for DOW Emergency Reserve Fund and $4.2M was restricted for DOW Debt Reserve Fund, leaving a net unrestricted fund balance of $20,369,810 in water utility fund. In addition, an estimated change in fund balance of $4M was projected to increase the available resources as of 6/30/16 fiscal year end and $1.1M and $0.1M transfers to water utility emergency reserve fund and debt reserve fund.

2. Operating Revenues $37,175,295 (projected)

2.1 Water Sales - $29.8M. The Department of Water (DOW) is a self-supporting entity of the County of Kauai. As an enterprise fund, DOW generates revenues from the operation of various water systems island wide through water sales. Revenues from water sales account for 80% of our projected revenues and receipts in FY 2017.

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Water Sales projection for FY 2017 is $3.2M higher than FY 2016. This projection increase is a reverse of FY 2016 water sales projection. The declining national trend in water consumption was one of the considerations of a lower revenue projection in FY 2016 but year to date results have shown a slight increasing trend that kept DOW’s water consumption usage comparable with prior fiscal years. Total water consumption for fiscal year ending 2016 was estimated at 1.7% increase using fiscal year to date actual consumption reports for nine months and estimating the remaining three months. The same percentage increase is used for FY 2017 budget projection.

2.2 Revenue from Public Fire Protection - $1.99M. This is non-cash revenue that we bill the

County of Kauai for 2,780 units of public fire hydrants that DOW maintains island wide. The County does not pay the department for this bill but in exchange, DOW benefits from the county wide services that the County of Kauai provides to the DOW and its staff. A contra-expenditure account offsets this revenue.

2.3 Grants - $5.12M. The DOW was awarded a grant by the State of Hawaii in the amount of

$4,450,000. Release of funds for this grant is contingent upon DOW’s budget approval and contract award of this project. In addition to the grant, DOW will receive a BAB Subsidy of $960,768K; $672,538 or 70% is allocated to WUF and the remaining 30% or $288,231 is allocated to FRC fund.

2.4 Other Revenues - $251,500. This amount accounts for other water revenues such as

installations, jobbing and late charges, interest income and gain or loss from the disposal of capital assets.

3. Non-Revenue Cash Inflow – None. The Department of Water is not anticipating any SRF

Loan or Bond Proceeds in FY 2017.

4. Transfers in – WUF - $2,500,668. FRC Receipts are projected @ $706K plus (30%) allocation of BAB subsidy or $288K with an estimated FRC beginning balance of $1.5M. The sum of these amounts or $2.5M will be recorded as “Transfers - In” WUF at the end of FY 2017 if funds become available to reimburse related FRC debt service.

PAGE 34


B. ALLOCATION OF PROJECTED RESOURCES:

Water Utility Fund – available resources is allocated as follows:

1. Operating Expenses - $27,003,532

The operating expenses are summarized by major expenditure items or similar category for this reporting purpose. An Operating Expense Summary and an Operating Expense Detail are attached for your further review.

1.1 Salaries and Wages for FY 16-17 are budgeted at $6,582,554; an increase of $340,158 from prior fiscal year’s budget. This is equivalent to a 5.4 % increase in budget from FY 2016. There are varying negotiated pay increases for implementation in FY 2017 for United Public Workers (UPW), Hawaii Government Employees Association (HGEA) and Employees Managerial Compensation Plan (EMCP) including allowance for proposed pay increases of appointed positions. In addition, some vacancies previously dollar funded and board approved reallocations were also funded.

1.2 Employee benefits increased by $162K or 5.4% to cover related increases in FICA taxes, Employee Retirement benefits and Health Premiums. FICA taxes and retirement benefits are based on a fixed percentage of total salaries while health premiums are fixed amounts based on plan subscriptions. Other Post-Employment Benefit (“OPEB”) costs were estimated @ $968K.

PAGE 35


This is to fully fund the Annual Required Contribution (ARC) of DOW using the actuarial valuation draft report for DOW Retiree Health Care Plan as of July 1, 2015 provided by GRS Consultants and Actuaries.

1.3 Services which include Professional Services, Accounting & Auditing, Other General Services, Public Relations and Miscellaneous Services totaled $3.58M, a decrease in budget of $64K from FY 2016 budget. Major projected expenditures under Services category are:

1.3.1 Professional Services – General; this budget line item was decreased by $426K. 1.3.2 Accounting and auditing budget was increased by $90K. This increase in budget

is to allow DOW to award the auditing services contract in the same year that the services are contracted for.

1.3.3 Other services, general & billing – is a net decrease of $42.3K for FY 2017. 1.3.4 Public Relations’ budget at $78.5K was decreased by $194K due to the

completion of the safe drinking water grant program.

1.3.5 Miscellaneous services such as Procurement Advertising, Communications, Freight & Postage, Rentals & Leases and Insurance account for $964K in the budget; a combined decrease of $71.5K from FY 2016.

1.4 County Service Charge at $1.99M is a non-cash expenditure where revenues from public fire hydrants are billed to the County of Kauai and the same amount is charged as a contra-expenditure for services rendered by the County to DOW.

1.5 Utility Services budget at $3.25M was decreased by $455K. The decrease in electrical costs reflects the effect lower gas prices.

1.6 Repairs & Supplies which includes Repairs & Maintenance for water systems, Repairs & Maintenance – Other than water systems, Office & Operating Supplies, Fuel and Bulk Water Purchase has a total budget of $4.4M, an increase of $23K.

1.7 Human Resources budget includes Books, Publications & Memberships, Training & Development, Travel & per diem and Meeting expenses for both staff and board members. This category was decreased by $8K from $246K in FY 2016 to $238K in FY 2017.

1.8 Interest Expense- total annual interest expense for FY 17 is $3.8M, a decrease of $288K from $4.1M.

2. Debt Service – Principal - $4,717,296 Annual Debt Service Requirements (DSR) equals $8.53M; of this amount, $4.72M is for debt principal.

3. New Capital Outlay – Furniture, Fixture & Equipment (FF&E) & Technology - $2,050,855 FFE budget accounts 50% or $1M and technology budget is also at $1M.

4. New Capital Outlay – CIP $ 8,423,684 New Capital Outlay – The Water Utility Fund will be presented separately below.

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5. Reserve Transfer - None

In accordance with Board Policy nos. 26 & 27, Debt Service Reserve (DSR) and Emergency Reserve Fund (ERF) requirements, both have zero budgets for FY 2017 as both are fully funded.

II. New Capital Outlay – All Funds

In addition to the operating expenses, debt service and reserve transfers, there is a substantial capital outlay budget. For this presentation, we will be discussing the New Capital Outlay.

The Department of Water (DOW) Capital Outlays are categorized as Expansion or Rehabilitation & Replacement (R&R). Each project is categorized before identifying the fund sources. Each Fund Source will be selected from one or more of the following based on available resources and purposes of the fund:

1.1 Water Utility Fund (WUF) 1.2 Facility Reserve Charge (FRC) Fund 1.3 Bond Fund 1.4 State Revolving Fund (SRF)

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Capital Outlay budget are categorized and funded below as follows: 1. Capital Purchases

- Expansion (New) - Rehabilitation and Replacements (“R&R”)

2. Capital Projects – R&R - Design - Construction

3. Capital Projects – Expansion - Design - Construction

1. Capital Outlay / Water Utility Fund: $10,474,539.

1.1 Capital Outlay - FFE & Technology - $2,050,855. Replacements. $1,355,175. This amount is comprised of $715K budget for various

Technology initiatives and $630K replacement costs for several vehicles and equipment for the Operations division.

New Purchases. $695,680. This amount is comprised of $291K for Fiscal’s new billing

implementation and $395K for one (1) tanker truck, two (2) 4x4 vehicles, six (6) vehicular radios and six (6) tablets for Operation’s division.

1.2 Capital Outlay- Capital Improvement Projects (CIP): R&R - $5,905,684 Design. R&R Projects have twelve (12) proposed projects for $356K; nine (9) of which are

dollar funded.

Construction. R&R has 6 proposed projects for $5.55M.

1.3 Capital Outlay - CIP: Expansion – $2,518,000.

Design budget. None Construction budget. A grant of $4.45M was released by the State of Hawaii for the design

and construction of a water pipeline connecting Hanapepe & Eleele. Of this project, 78% or $2.518M is expansion related. Since this project is funded by this grant, our FRC fund is no longer needed to fund this project.

2. Capital Outlay/ FRC Fund – $17,248,490. Our FRC fund is insufficient to fund these proposed

expansion projects. To proceed with any of these projects, an Inter-fund transfer from Water Utility Fund to FRC fund will be required if these proposed projects will go out for bid. This will be done thru a Manager’s Report to the Board of Water Supply for approval.

2.1 Capital Projects – Expansion - $17.25M Design budget - $524,815. There are 19 proposed expansion design projects; fifteen (15) of

which are each dollar funded. Construction budget - $16,723,675. This amount is to fund four (4) proposed construction

projects.

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3. Capital Outlay / BAB Fund- - $14,050,001.

3.1 Capital Projects – R&R - $4,649,000 Design budget - None Construction budget – $4.649M. There are five (5) proposed projects for this budget.

3.2 Capital Projects – Expansion - $9,401,001 Design budget – $50K. There are two (2) proposed projects; one (1) for $50K and one (1) is

dollar funded. Construction budget – $9.351M. There are five (5) proposed projects for this budget.

III. Rollover of Outstanding Purchase Orders (PO). These are contracts and other obligations of the DOW for which funds were encumbered but unexpended. The yearend closing procedures are necessary to get a full accounting of outstanding PO’s hence; this component of the budget will be submitted at a later date. Thank you for your attention to these matters and we look forward to working together with you on the proposed budget. Respectfully submitted,

Kirk Saiki, P.E. Manager and Chief Engineer MY:ein Mgrrp/May 2016/ Proposed Budget for FY 2016-2017 (5-17-16):ein

PAGE 39

Fund Balance Projections

Water Utility

General Fund

Water Utility

Emergency

Reserve

Water Utility

Debt Reserve

**Facility

Reserve

Charge Fund

Bond Fund

State

Revolving

Fund

TOTAL

Beginning Balances 7/1/15 $20,369,810 $4,800,000 $4,200,000 $879,986 $22,783,161 $0 $53,032,957

Estimated Change in Fund Balances 6/30/16 $4,000,000 $1,100,000 $100,000 $626,701 -$3,840,316 $1,986,385

Fund Balance Restricted for Unexpended Prior Year Encumbrances $0 $0 $0 $0 $0 $0

Estimated Beginning Fund

Balance - 7/1/16$24,369,810 $5,900,000 $4,300,000 $1,506,687 $18,942,845 $0 $55,019,342

Revenues $37,175,295 $0 $0 $993,981 $100,000 $0 $38,269,276

Non- Revenue Cash - Inflow $0 $0

Transfers In $2,500,668 $0 $0 $0 $0 $2,500,668

Transfers (Out) $0 $0 $0 -$2,500,668 $0 -$2,500,668

Adjusted Balance $64,045,773 $5,900,000 $4,300,000 $0 $19,042,845 $0 $93,288,618

Operating Expenses $27,003,532 $0 $0 $0 $0 $0 $27,003,532

Debt Principal Repayment $4,717,296 $0 $0 $0 $0 $0 $4,717,296

New Capital Outlay - Capital Purchases $2,050,855 $0 $0 $2,050,855

New Capital Outlay - Capital Projects $8,423,684 $17,248,490 $14,050,001 $0 $39,722,175

Reserve Transfers $0 $0 $0 $0 $0 $0 $0

Unexpended Prior Year Encumbrances $0 $0 $276,651 $3,567,476 $0 $3,844,127

Supplemental Budget # 1 $0

Interfund Transfer $17,525,141 -$17,525,141 $0

Estimated Ending Balance -

6/30/17$4,325,265 $5,900,000 $4,300,000 $0 $1,425,368 $0 $15,950,633

Calculation of DOW Reserves: current budget required balance budget required FY 2017

EMERGENCY Reserve = 25% of Operating Expenses net of Depreciation/Amortization & Interest Expense 22,544,871.49 $5,636,218 $0DSR = 50% of annual DSR budget 8,525,956.23 $4,262,978 $0

$0


** FRC fund balance is not sufficient to fund the Proposed Capital Outlay - Expansion Projects. An Interfund transfer through a Manager's Report will be required in order to proceed with any of the FRC Capital Outlay - Expansion projects.

FY 2016- 2017 budget

2016-17 Budget Summary


Draft 5/10/2016 1 of 17PAGE 40

Operating Budget

FY 2014-15

(Actual)

FY 2015-2016

Approved Budget

FY 2015-2016 YTD

Actuals (As of

3/31/16)

FY 2016-2017

Proposed Budget

INCREASE

(DECREASE)

% INC/

(DEC)

Budgeted Revenue from

Operations$32,756,288 $30,879,174 $25,022,874 $37,175,295 $6,296,121 20%

Water Sales $29,615,790 $26,549,659 $21,983,781 $29,810,007 $3,260,348 12%

Public Fire Hydrants, Investment Income & Misc Revenues $2,349,243 $2,141,642 $1,861,751 $2,242,750 $101,108 5%

Grants $791,256 $2,187,873 $1,177,341 $5,122,538 $2,934,665 134%

Budgeted Operating

Expenses$20,864,539 $27,871,247 $15,875,758 $27,003,532 -$867,716 -3%

Salaries (Regular & Special Wages) $5,006,205 $6,242,396 $3,944,890 $6,582,554 $340,158 5%Other Operating Expenses $15,858,334 $21,628,851 $11,930,868 $20,420,978 -$1,207,873 -6%

Other Sources/ (Uses) $4,390,954 $5,783,163 $5,409,886 $9,167,296 $3,384,133 59%Debt Service - Principal $4,390,954 $4,483,163 $4,517,018 $4,717,296 $234,133 5%

State Grants - Capital Outlay $1,300,000 $892,868 $4,450,000 $3,150,000 242%

Estimated Net Proceeds from

Operations (Fund Balance

Transfer)

$7,500,796 -$2,775,237 $3,737,230 $1,004,467 $3,779,704 -136%

Water Utility Fund



Operating Budget

Draft 5/10/2016 2 of 17PAGE 41

Revenue Summary

FY 2014-2015

Actual

FY 2015-2016

Budget

FYTD Actual - As of

3/31/16

FY 2016-2017

Proposed

REVENUESWater Utility Fund $32,756,288 $30,879,174 $25,022,874 $37,175,295

10-00-00-400-000 Water Sales $29,615,790 $26,549,659 $21,983,781 $29,810,007

10-00-00-405-000 Revenue from Public Fire Protection $1,991,250 $1,989,642 $1,492,232 $1,991,250

10-00-00-410-000 Other Water Revenue $248,386 $120,000 $250,311 $150,000

10-00-00-430-000 Federal Grants $0 $0 $0 $0

10-00-00-432-000 State Grants $103,511 $1,500,000 $803,129 $4,450,000

10-00-00-440-000 Capital Contributions - Cash Receipts $615,588 $687,873 $374,212 $672,538

10-00-00-453-000 Net Increase / Decrease in Fair Value of Investments $41,463 $0 $0 $0

10-00-00-461-000 Investment Income $109,607 $30,000 $117,514 $100,000

10-00-00-470-000 Gain or Loss on Disposal of Capital Assets $0 $2,000 $0 $500

10-00-00-480-000 Gain or Loss from the Retirement of Debt $0 $0 $0 $0

10-00-00-490-000 Miscellaneous Revenues $30,694 $0 $1,695 $1,000

Water Utility Fund Bond and Loan Proceeds $0 $2,000,000 $1,994,202 $0

10-00-00-498-300 WU Bond Proceeds $0 $0 $0 $0

10-00-00-499-600 WU/ Loan Proceeds - SRF Loan $0 $2,000,000 $1,994,202 $0

FRC Fund $713,365 $794,803 $1,979,095 $993,981

20-00-00-424-000 Facility Reserve Charge $429,900 $500,000 $1,818,719 $705,750

20-00-00-430-000 Federal Grants $276,518 $294,803 $160,377 $288,231

20-00-00-453-000 Net Increase / Decrease in Fair Value of Investments $0 $0 $0 $0

20-00-00-461-000 Investment Income $6,947 $0 $0 $0

Bond Fund $77,253 $130,000 $10,557 $100,000

30-00-00-453-000 Net Increase / Decrease in Fair Value of Investments -$416,744 $0 -$196,220 $0

30-00-00-461-000 Investment Income (Net of custodial fees & other investment cost) $493,997 $130,000 $206,777 $100,000

SRF Fund $2,005,798 $0 $0 $0

60-00-00-430-000 SRF - Federal Grants $2,005,798 $0 $0 $0

60-00-00-453-000 Net Increase / Decrease in Fair Value of Investments $0 $0 $0 $0



Revenue Summary

Draft 5/10/2016 3 of 17PAGE 42

Operating Expense Summary

FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16

FY 2016-2017

Proposed Budget

OPERATING EXPENSES

Water Utility Fund $20,864,539 $27,871,247 $15,875,758 $27,003,532

510-010 Salaries & Wages (Regular & Compensated Leave) $4,175,159 $5,358,857 $3,338,930 $5,689,574510-020 Temporary Assignment $78,574 $60,044 $42,560 $60,386510-030 Overtime $586,511 $542,000 $430,412 $551,000510-040 Special Pay $165,960 $181,495 $132,987 $181,594520-040 Vacation & Compensatory Time Pay out $40,921 $100,000 $8,891 $100,000530-010 FICA Taxes $345,291 $476,370 $281,366 $503,565530-020 Retirement Contributions $740,082 $1,029,995 $645,205 $1,112,792530-030 Life and Health Insurance $403,617 $567,885 $328,839 $565,869530-040 Workers Compensation -$106,697 $0 $2,536 $0530-050 Unemployment Compensation $15,000 $15,000 $1,745 $15,000530-060 Post Employment Benefits (OPEB) $884,000 $914,000 $790,183 $968,000540-010 Professional Services - General $645,584 $2,437,257 $671,248 $2,011,548540-020 Professional Services - Accounting and Auditing $71,000 $100,000 $74,900 $190,000541-010 Other Services - General $44,242 $82,636 $39,283 $77,200541-020 Other Services - Billing Costs $166,885 $292,380 $185,723 $255,500542-010 Public Relations - General $132,636 $272,850 $106,569 $78,500542-020 Procurement Advertising $10,201 $4,700 $5,425 $10,000543-000 Communication Services $107,486 $118,512 $78,579 $126,980544-000 Freight and Postage Services $4,661 $14,250 $2,650 $9,500545-000 Rentals and Leases $88,787 $187,880 $78,909 $117,400546-000 Insurance $63,449 $710,000 $36,963 $700,000547-000 County Service Charge $1,989,642 $1,989,642 $1,492,232 $1,991,250551-000 Utility Services $2,964,602 $3,701,000 $1,939,927 $3,246,000560-000 Repairs and Maintenance - Water System $208,798 $591,000 $206,964 $366,000561-000 Repairs and Maintenance - Other than Water System $257,553 $431,720 $170,576 $821,510562-000 Office Supplies $22,590 $45,000 $15,313 $44,367563-000 Operating Supplies $923,728 $996,830 $572,276 $1,098,050564-000 Fuel $111,959 $208,550 $64,821 $148,750565-000 Bulk Water Purchase $1,573,111 $2,099,326 $1,113,141 $1,916,826570-010 Books, Publications, Subscriptions, and Memberships $25,976 $30,949 $13,605 $29,860




Draft 5/10/2016 4 of 17PAGE 43


FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16

FY 2016-2017

Proposed Budget

OPERATING EXPENSES570-020 Books, Publications, Subscriptions, and Memberships - Board $444 $1,025 $150 $1,500571-010 Training and Development $52,390 $104,824 $39,066 $92,530572-010 Travel and Per Diem $13,218 $64,325 $24,448 $79,720572-020 Travel and Per Diem - Board $5,226 $17,175 $1,633 $20,210573-010 Meeting Expense $33,906 $16,150 $3,107 $6,800573-020 Meeting Expense - Board $4,670 $11,250 $3,422 $7,090582-000 Interest Expense $4,013,376 $4,096,369 $2,931,174 $3,808,660

Water Utility Fund Bond and Loan Proceeds and Repayment $4,390,954 $4,483,163 $4,517,018 $4,717,296

682-000 Debt Principal Repayment $4,390,954 $4,483,163 $4,517,018 $4,717,296

Water Utility Fund - Non Cash Operating Expenses $7,356,682 $7,323,987 $5,257,951 $7,964,750

580-000 Depreciation $6,707,560 $7,323,987 $4,812,634 $7,314,750581-000 Amortization $649,122 $0 $445,317 $650,000

Items 601, 602 and 682 are balance sheet items that are tracked as revenues and expenses for convenience during the year.




Draft 5/10/2016 5 of 17PAGE 44

Operating Expense Detail

FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16)

Proposed Budget -

FY 2016-2017

OPERATING EXPENSES (Detail)

Water Utility Fund Operating Expenses $20,864,539 $27,871,247 $15,875,758 $27,003,532

510-010Salaries and Wages (includes compensated annual leaves and comp

time.)$4,175,159 $5,358,857 $3,338,930 $5,689,574

10-01-10-510-010 WU - Admin - Admin - Salaries and Wages $491,128 $741,245 $427,488 $787,453

10-02-10-510-010 WU - IT - Admin - Salaries and Wages $191,111 $189,779 $113,739 $159,424

10-10-40-510-010 WU - Qual - Purification - Salaries and Wages $199,766 $203,418 $151,930 $213,066

10-20-10-510-010 WU - Eng - Admin - Salaries and Wages $138,847 $253,399 $135,064 $288,109

10-21-10-510-010 WU - Const - Admin - Salaries and Wages $255,693 $346,466 $197,179 $473,518

10-22-10-510-010 WU - Plan - Admin - Salaries and Wages $295,073 $462,271 $241,793 $533,794

10-30-20-510-010 WU - Bill - Collection - Salaries and Wages $392,278 $438,527 $326,150 $458,705

10-31-10-510-010 WU - Acctg - Admin - Salaries and Wages $354,883 $412,135 $257,300 $478,657

10-40-30-510-010 WU - Ops - Source - Salaries and Wages $188,281 $216,495 $139,568 $213,702

10-40-40-510-010 WU - Ops - Purification - Salaries and Wages $177,108 $255,711 $150,992 $210,985

10-40-50-510-010 WU - Ops - PowerAndPump - Salaries and Wages $158,715 $174,074 $107,297 $181,422

10-40-60-510-010 WU - Ops - TandD - Salaries and Wages $1,332,276 $1,665,338 $1,090,431 $1,690,739

510-020 Temporary Assignment $78,574 $60,044 $42,560 $60,386

10-01-10-510-020 WU - Admin - Admin - Temporary Assignment $1,639 $1,000 $962 $1,000

10-02-10-510-020 WU - IT - Admin - Temporary Assignment $261 $500 $280 $500

10-10-40-510-020 WU - Qual - Purification - Temporary Assignment $1,547 $1,500 $1,106 $1,500

10-20-10-510-020 WU - Eng - Admin - Temporary Assignment $9,432 $6,000 $1,887 $6,000

10-21-10-510-020 WU - Const - Admin - Temporary Assignment $0 $5,000 -$3,811 $5,000

10-22-10-510-020 WU - Plan - Admin - Temporary Assignment $30,733 $10,000 $16,874 $10,000

10-30-20-510-020 WU - Bill - Collection - Temporary Assignment $2,673 $5,000 $2,076 $5,000

10-31-10-510-020 WU - Acctg - Admin - temporary Assignment $13,606 $12,000 $4,967 $12,000

10-40-30-510-020 WU - Ops - Source - Temporary Assignment $801 $544 $1,070 $886

10-40-40-510-020 WU - Ops - Purification - Temporary Assignment $376 $500 $422 $500

10-40-50-510-020 WU - Ops - PowerAndPump - Temporary Assignment $2,100 $3,000 $1,543 $3,000




Draft 5/10/2016 6 of 17PAGE 45


FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16)

Proposed Budget -

FY 2016-2017


10-40-60-510-020 WU - Ops - TandD -Temporary Assignment $15,405 $15,000 $15,186 $15,000

510-030 Overtime $586,511 $542,000 $430,412 $551,000

10-01-10-510-030 WU - Admin - Admin - Overtime $20,472 $20,000 $18,980 $20,000

10-02-10-510-030 WU - IT - Admin - Overtime $58,522 $50,000 $37,017 $50,000

10-10-40-510-030 WU - Qual - Purification - Overtime $2,976 $4,000 $1,311 $4,000

10-20-10-510-030 WU - Eng - Admin - Overtime $25,731 $26,000 $17,283 $30,000

10-21-10-510-030 WU - Const - Admin - Overtime $909 $25,000 $10,944 $30,000

10-22-10-510-030 WU - Plan - Admin - Overtime $32,294 $30,000 $18,791 $30,000

10-30-20-510-030 WU - Bill - Collection - Overtime $82,736 $60,000 $37,401 $60,000

10-31-10-510-030 WU - Acctg - Admin - Overtime $81,160 $70,000 $56,358 $70,000

10-40-30-510-030 WU - Ops - Source - Overtime $4,113 $6,000 $899 $6,000

10-40-40-510-030 WU - Ops - Purification - Overtime $44,568 $50,000 $37,352 $50,000

10-40-50-510-030 WU - Ops - PowerAndPump - Overtime $1,082 $1,000 $2,492 $1,000

10-40-60-510-030 WU - Ops - TandD - Overtime $231,948 $200,000 $191,586 $200,000

510-040 Standby Pay $165,960 $181,495 $132,987 $181,594

10-40-40-510-040 WU - Ops - Purification - Standby Pay $11,678 $11,495 $8,702 $11,594

10-40-60-510-040 WU - Ops - TandD - Standby Pay $154,282 $170,000 $124,285 $170,000

520-040 Vacation & Compensatory Time Payout $40,921 $100,000 $8,891 $100,000

10-01-10-520-040 WU - Admin - Admin - Vacation Payout $38,305 $90,000 $8,891 $90,000

10-01-10-520-040 WU - Admin - Admin - Compensatory Time Payout $2,616 $10,000 $0 $10,000

530-010 FICA Taxes $345,291 $476,370 $281,366 $503,565

10-01-10-530-010 WU - Admin - Admin - FICA $36,488 $65,962 $32,802 $69,497

10-02-10-530-010 WU - IT - Admin - FICA $17,693 $18,381 $10,880 $16,059

10-10-40-530-010 WU - Qual - Purification - FICA $14,950 $15,982 $11,258 $16,720

10-20-10-530-010 WU - Eng - Admin - FICA $12,280 $21,833 $12,287 $24,794

10-21-10-530-010 WU - Const - Admin - FICA $18,158 $28,800 $14,378 $38,902




Draft 5/10/2016 7 of 17PAGE 46


FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16)

Proposed Budget -

FY 2016-2017


10-22-10-530-010 WU - Plan - Admin - FICA $16,758 $38,424 $19,023 $43,895

10-30-20-530-010 WU - Bill - Collection - FICA $35,226 $38,520 $25,817 $40,063

10-31-10-530-010 WU - Acctg - Admin - FICA $31,350 $37,801 $22,367 $42,890

10-40-30-530-010 WU - Ops - Source - FICA $12,269 $17,062 $9,280 $16,875

10-40-40-530-010 WU - Ops - Purification - FICA $17,008 $24,305 $14,426 $20,891

10-40-50-530-010 WU - Ops - PowerAndPump - FICA $10,077 $12,450 $7,429 $14,185

10-40-60-530-010 WU - Ops - TandD - FICA $123,034.56 $156,850.85 $101,419.92 $158,794

530-020 Retirement Contributions $740,082 $1,029,995 $645,205 $1,112,792

10-01-10-530-020 WU - Admin - Admin - Retirement Contributions $45,611 $142,270 $70,640 $148,195

10-02-10-530-020 WU - IT - Admin - Retirement Contributions $39,766 $39,646 $25,460 $35,687

10-10-40-530-020 WU - Qual - Purification - Retirement Contributions $34,087 $34,471 $26,192 $37,156

10-20-10-530-020 WU - Eng - Admin - Retirement Contributions $24,467 $47,091 $24,381 $55,099

10-21-10-530-020 WU - Const - Admin - Retirement Contributions $43,184 $62,117 $34,644 $86,448

10-22-10-530-020 WU - Plan - Admin - Retirement Contributions $41,316 $82,875 $46,797 $97,545

10-30-20-530-020 WU - Bill - Collection - Retirement Contributions $78,028 $83,082 $61,210 $89,030

10-31-10-530-020 WU - Acctg - Admin - Retirement Contributions $70,728 $81,532 $52,232 $95,312

10-40-30-530-020 WU - Ops - Source - Retirement Contributions $31,969 $36,801 $23,795 $37,500

10-40-40-530-020 WU - Ops - Purification - Retirement Contributions $38,042 $52,422 $33,318 $46,423

10-40-50-530-020 WU - Ops - PowerAndPump - Retirement Contributions $25,607 $29,382 $18,605 $31,522

10-40-60-530-020 WU - Ops - TandD - Retirement Contributions $267,275 $338,306 $227,932 $352,876

530-030 Life and Health Insurance $403,617 $567,885 $328,839 $565,869

10-01-10-530-030 WU - Admin - Admin - Life and Health Insurance $34,583 $55,670 $32,378 $56,487

10-02-10-530-030 WU - IT - Admin - Life and Health Insurance $14,420 $14,467 $8,800 $11,634

10-10-40-530-030 WU - Qual - Purification - Life and Health Insurance $11,519 $11,480 $8,226 $11,480

10-20-10-530-030 WU - Eng - Admin - Life and Health Insurance $16,192 $25,069 $11,206 $25,069

10-21-10-530-030 WU - Const - Admin - Life and Health Insurance $15,365 $27,144 $13,102 $27,144




Draft 5/10/2016 8 of 17PAGE 47


FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16)

Proposed Budget -

FY 2016-2017


10-22-10-530-030 WU - Plan - Admin - Life and Health Insurance $27,046 $45,478 $30,413 $45,478

10-30-20-530-030 WU - Bill - Collection - Life and Health Insurance $36,894 $44,424 $27,546 $44,424

10-31-10-530-030 WU - Acctg - Admin - Life and Health Insurance $37,835 $49,237 $29,003 $49,237

10-40-30-530-030 WU - Ops - Source - Life and Health Insurance $32,296 $33,274 $18,722 $33,274

10-40-40-530-030 WU - Ops - Purification - Life and Health Insurance $9,904 $14,762 $9,240 $14,762

10-40-50-530-030 WU - Ops - PowerAndPump - Life and Health Insurance $21,186 $29,093 $13,794 $29,093

10-40-60-530-030 WU - Ops - TandD - Life and Health Insurance $146,378 $217,787 $126,408 $217,787

530-040 Workers Compensation -$106,697 $0 $2,536 $0

10-01-10-530-040 WU - Admin - Admin - Workers Compensation -$106,697 $0 $1,745

10-30-20-530-040 WU - Bill - Collection - Workers Compensation $0 $0 $791

530-050 Unemployment Compensation $15,000 $15,000 $1,745 $15,000

10-01-10-530-050 WU - Admin - Admin - Unemployment Compensation $15,000 $15,000 $1,745 $15,000

530-060 Post-Employment Benefits (OPEB) $884,000 $914,000 $790,183 $968,000

10-02-10-530-060 WU - Admin - Admin - OPEB $884,000 $914,000 $162,497 $133,974

10-01-10-530-060 WU - IT - Admin - OPEB $0 $27,218 $27,124

10-10-40-530-060 WU - Qual - Purification - OPEB $0 $27,933 $36,250

10-20-10-530-060 WU - Eng - Admin - OPEB $0 $29,539 $49,018

10-21-10-530-060 WU - Const - Admin - OPEB $0 $36,329 $80,562

10-22-10-530-060 WU - Plan - Admin -OPEB $0 $50,165 $90,818

10-30-20-530-060 WU - Bill - Collection - OPEB $0 $64,126 $78,042

10-31-10-530-060 WU - Acctg - Admin - OPEB $0 $56,940 $81,437

10-40-30-530-060 WU - Ops - Source - OPEB $0 $25,065 $36,358

10-40-40-530-060 WU - Ops - Purification - OPEB $0 $35,834 $35,896

10-40-50-530-060 WU - Ops - PowerAndPump - OPEB $0 $19,641 $30,866

10-40-60-530-060 WU - Ops - TandD - OPEB $0 $254,897 $287,655

540-010 Professional Services - General $645,584 $2,437,257 $671,248 $2,011,548




Draft 5/10/2016 9 of 17PAGE 48


FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16)

Proposed Budget -

FY 2016-2017


10-01-10-540-010 WU - Admin - Admin - Professional Services - General $2,433 $263,250 $7,039 $290,800

10-02-10-540-010 WU - IT - Admin - Professional Services - General $168,675 $0 $922 $0

10-10-40-540-010 WU - Qual - Purification - Professional Services - General $61,372 $95,000 $73,048 $30,000

10-20-10-540-010 WU - Eng - Admin - Professional Services - General $173,528 $668,006 $49,873 $455,011

10-21-10-540-010 WU - Const - Admin - Professional Services - General $0 $290,000 $290,000 $200,000

10-22-10-540-010 WU - Plan - Admin - Professional Services - General $225,844 $585,000 $214,505 $779,736

10-30-20-540-010 WU - Bill - Collection - Professional Services - General $232 $105,001 $0 $0

10-31-10-540-010 WU - Acctg - Admin - Professional Services - General $13,500 $171,000 $35,861 $56,000

10-40-60-540-010 WU - Ops - TandD - Professional Services - General $0 $260,000 $0 $200,001

540-020 Professional Services - Accounting and Auditing $71,000 $100,000 $74,900 $190,000

10-31-10-540-020 WU - Acctg - Admin - Professional Services - Accounting and Auditing $71,000 $100,000 $74,900 $190,000

541-010 Other Services $44,242 $82,636 $39,283 $77,200

10-01-10-541-010 WU - Admin - Admin - Other Services $8,080 $21,836 $6,081 $16,300

10-30-20-541-010 WU - Bill - Collection - Other Services $10,200 $30,000 $17,501 $30,100

10-31-10-541-010 WU - Acctg - Admin - Other Services $25,637 $28,800 $15,432 $28,800

10-40-60-541-010 WU - Ops - TandD - Other Services $326 $2,000 $269 $2,000

541-020 Billing Costs $166,885 $292,380 $185,723 $255,500

10-30-20-541-020 WU - Bill - Collection - Billing Costs $166,885 $292,380 $185,723 $255,500

542-010 Public Relations - General $132,636 $272,850 $106,569 $78,500

10-01-10-542-010 WU - Admin - Admin - Public Relations - General $132,636 $272,850 $106,569 $78,500

542-020 Procurement Advertising $10,201 $4,700 $5,425 $10,000

10-01-10-542-020 WU - Admin - Admin - Procurement Advertising $10,201 $4,700 $5,425 $10,000

543-000 Communication Services $107,486 $118,512 $78,579 $126,980

10-01-50-543-000 WU/Admin/PowerAndPump - Communication Services $0 $0 $0 $7,000

10-02-10-543-000 WU - IT - Admin - Communication Services $69,039 $80,632 $52,245 $79,500

10-40-50-543-000 WU - Ops - PowerAndPump - Communication Services $38,447 $37,880 $26,334 $40,480




Draft 5/10/2016 10 of 17PAGE 49


FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16)

Proposed Budget -

FY 2016-2017


544-000 Freight and Postage $4,661 $14,250 $2,650 $9,500

10-01-10-544-000 WU - Admin - Admin - Freight and Postage $2,615 $8,460 $1,593 $4,000

10-02-10-544-000 WU - IT - Admin - Freight and Postage $143 $3,290 $24 $3,000

10-10-40-544-000 WU - Qual - Purification - Freight and Postage $1,903 $2,500 $1,033 $2,500

545-000 Rentals and Leases $88,787 $187,880 $78,909 $117,400

10-01-10-545-000 WU - Admin - Admin - Rentals and Leases $18,333 $22,000 $16,667 $22,400

10-02-10-545-000 WU - IT - Admin - Rentals and Leases $29,644 $95,880 $37,847 $45,000

10-40-60-545-000 WU - Ops - TandD - Rentals and Leases $40,810 $70,000 $24,396 $50,000

546-000 Insurance $63,449 $710,000 $36,963 $700,000

10-01-10-546-000 WU - Admin - Admin - Insurance $63,449 $710,000 $36,963 $700,000

547-000 County Service Charge $1,989,642 $1,989,642 $1,492,232 $1,991,250

10-00-00-547-000 WU - County Service Charge $1,989,642 $1,989,642 $1,492,232 $1,991,250

551-000 Utility Services $2,964,602 $3,701,000 $1,939,927 $3,246,000

10-01-10-551-000 WU - Admin - Admin - Utility Services $135,071 $210,000 $91,756 $200,000

10-40-50-551-000 WU - Ops - PowerAndPump - Utility Services $2,829,531 $3,491,000 $1,848,170 $3,046,000

560-000 Repairs and Maintenance - Water System $208,798 $591,000 $206,964 $366,000

10-40-50-501-000 W/U - Ops - Powerand Pump - Emergency Repairs $349,346 $0 $0 $0

10-40-30-560-000 WU - Ops - Source - Repairs and Maintenance - Water System $148,857 $425,000 $180,251 $200,000

10-40-60-560-000 WU - Ops - TandD - Repairs and Maintenance - Water System $59,941 $166,000 $26,713 $166,000

561-000 Repairs and Maintenance - Other than Water System $257,553 $431,720 $170,576 $821,510

10-01-10-561-000 WU - Admin - Admin - Repairs and Maintenance - Other than Water System $14,367 $21,000 $18,636 $37,200

10-02-10-561-000 WU - IT - Admin - Repairs and Maintenance - Other than Water System $128,227 $173,370 $80,863 $571,960

10-10-40-561-000 WU - Qual - Purification - Repairs and Maintenance - Other than Water System $1,896 $2,350 $1,475 $2,350

10-40-60-561-000 WU - Ops - TandD - Repairs and Maintenance - Other than Water System $113,063 $235,000 $69,603 $210,000

562-000 Office Supplies $22,590 $45,000 $15,313 $44,367

10-31-10-562-000 WU - Accounting - Admin - Office Supplies $22,590 $45,000 $15,313 $30,000




Draft 5/10/2016 11 of 17PAGE 50


FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16)

Proposed Budget -

FY 2016-2017


563-000 Operating Supplies $923,728 $996,830 $572,276 $1,098,050

10-01-10-563-000 WU - Admin - Admin - Operating Supplies $199 $18,000 $2,512 $5,000

10-02-10-563-000 WU - IT - Admin - Operating Supplies $81,444 $77,500 $23,667 $68,000

10-10-40-563-000 WU - Qual - Purification - Operating Supplies $13,613 $16,000 $6,427 $15,000

10-20-10-563-000 WU - Eng - Admin - Operating Supplies $4 $1,080 $13 $300

10-21-10-563-000 WU - Const - Admin - Operating Supplies $1,436 $2,500 $1,900 $4,500

10-22-10-563-000 WU - Plan - Admin - Operating Supplies $73 $3,250 $1,013 $3,250

10-30-20-563-000 WU - Bill - Collection - Operating Supplies $1,710 $2,800 $1,214 $2,500

10-31-10-563-000 WU - Acctg - Admin - Operating Supplies $1,338 $4,700 $2,033 $3,500

10-40-30-563-000 WU - Ops - Source - Operating Supplies $146,329 $115,000 $39,605 $115,000

10-40-40-563-000 WU - Ops - Purification - Operating Supplies $33,943 $78,000 $27,713 $48,000

10-40-50-563-000 WU - Ops - PowerAndPump - Operating Supplies $40,477 $131,000 $15,986 $21,000

10-40-60-563-000 WU - Ops - TandD - Operating Supplies $223,300 $151,000 $279,741 $151,000

10-40-50-563-010 WU - Ops - PowerAndPump - Operating Supplies - Invty. Stock $0 $0 $0 $15,000

10-40-60-563-010 WU - Ops - TandD - Operating Supplie - Invty. Stock $379,862 $396,000 $170,452 $646,000

564-000 Fuel $111,959 $208,550 $64,821 $148,750

10-40-60-564-000 WU - Ops - TandD - Fuel $111,959 $208,550 $64,821 $148,750

565-000 Bulk Water Purchase $1,573,111 $2,099,326 $1,113,141 $1,916,826

10-40-60-565-000 WU - Ops - TandD - Bulk Water Purchase $1,573,111 $2,099,326 $1,113,141 $1,916,826

570-010 Books, Publications, Subscriptions, and Memberships $25,976 $30,949 $13,605 $29,860

10-01-10-570-010 WU - Admin - Admin - Books, Publications, Subscriptions, and Memberships $23,562 $25,289 $12,650 $25,550

10-02-10-570-010 WU - IT - Admin - Books, Publications, Subscriptions, and Memberships $0 $500 $49 $500

10-10-40-570-010 WU - Qual - Purification - Books, Publications, Subscriptions, and Memberships $0 $200 $0 $500

10-20-10-570-010 WU - Eng - Admin - Books, Publications, Subscriptions, and Memberships $0 $200 $16 $200

10-21-10-570-010 WU - Const - Admin - Books, Publications, Subscriptions, and Memberships $2,214 $2,850 $700 $1,700

10-30-20-570-010 WU - Bill - Collection - Books, Publications, Subscriptions, and Memberships $0 $500 $0 $0




Draft 5/10/2016 12 of 17PAGE 51


FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16)

Proposed Budget -

FY 2016-2017


10-31-10-570-010 WU - Acctg - Admin - Books, Publications, Subscriptions, and Memberships $200 $1,410 $190 $1,410

570-020 Books, Publications, Subscriptions, and Memberships - Board $444 $1,025 $150 $1,500

10-01-10-570-020 WU - Admin - Admin - Books, Publications, Subscriptions, and Memberships - Board $444 $1,025 $150 $1,500

571-010 Training and Development $52,390 $104,824 $39,066 $92,530

10-01-10-571-010 WU - Admin - Admin - Training and Development $11,358 $22,799 $9,099 $21,150

10-02-10-571-010 WU - IT - Admin - Training and Development $8,142 $18,650 $290 $12,000

10-10-40-571-010 WU - Qual - Purification - Training and Development $229 $2,820 $0 $3,500

10-20-10-571-010 WU - Eng - Admin - Training and Development $809 $1,130 $135 $1,130

10-21-10-571-010 WU - Const - Admin - Training and Development $1,300 $2,500 $1,065 $6,250

10-22-10-571-010 WU - Plan - Admin - Training and Development $7,224 $3,000 $2,288 $3,000

10-30-20-571-010 WU - Bill - Collection - Training and Development $868 $5,650 $686 $6,000

10-31-10-571-010 WU - Acctg - Admin - Training and Development $2,034 $2,975 $658 $2,000

10-40-60-571-010 WU - Ops - TandD - Training and Development $20,426 $37,500 $24,845 $37,500

572-010 Travel and Per Diem $13,218 $64,325 $24,448 $79,720

10-01-10-572-010 WU - Admin - Admin - Travel and Per Diem $7,166 $41,515 $18,097 $38,670

10-02-10-572-010 WU - IT - Admin - Travel and Per Diem $2,273 $0 $20 $0

10-20-10-572-010 WU - Eng - Admin - Travel and Per Diem $478 $3,760 $2,025 $3,760

10-21-10-572-010 WU - Const - Admin - Travel and Per Diem $1,857 $8,000 $0 $6,500

10-22-10-572-010 WU - Plan - Admin - Travel and Per Diem $0 $7,800 $0 $7,800

10-30-20-572-010 WU - Bill - Collection - Travel and Per Diem $0 $0 $0 $4,225

10-31-10-572-010 WU - Acc - Admin - Travel and Per Diem $1,444 $6,050 $1,737 $4,765

10-40-40-572-010 WU - Ops - Purification - Travel and Per Diem $0 $0 $0 $0

10-40-50-572-010 WU - Ops - PowerAndPump - Travel and Per Diem $0 $0 $0 $0

10-40-60-572-010 WU - Ops - TandD - Travel and Per Diem $0 $5,000 $2,569 $14,000

572-020 Travel and Per Diem - Board $5,226 $17,175 $1,633 $20,210

10-01-10-572-020 WU - Admin - Admin - Travel and Per Diem - Board $5,226 $17,175 $1,633 $20,210




Draft 5/10/2016 13 of 17PAGE 52


FY 2014-2015

Actuals

FY 2015-2016

Budget

FYTD Actual Exp. -

As of 3/31/16)

Proposed Budget -

FY 2016-2017


573-010 Meeting Expense $33,906 $16,150 $3,107 $6,800

10-01-10-573-010 WU - Admin - Admin - Meeting Expense $27,973 $1,000 $1,090 $2,500

10-20-10-573-010 WU - Eng - Admin - Meeting Expense $0 $450 $0 $450

10-21-10-573-010 WU - Const - Admin - Meeting Expense $1,640 $6,000 $1,104 $3,250

10-31-10-573-010 WU - Acctg - Admin - Meeting Expense $2,169 $1,200 $0 $600

10-40-60-573-010 WU - Ops - TandD - Meeting Expense $2,125 $7,500 $913 $0

573-020 Meeting Expense - Board $4,670 $11,250 $3,422 $7,090

10-01-10-573-020 WU - Admin - Admin - Meeting Expense - Board $4,670 $11,250 $3,422 $7,090

582-000 Interest Expense $4,013,376 $4,096,369 $2,931,174 $3,808,660

10-00-00-582-000 WU - Interest Expense $4,013,376 $4,096,369 $2,931,174 $3,808,660

Water Utility Fund Bond and Loan Repayment $4,390,954 $4,483,163 $4,517,018 $4,717,296

682-000 Debt Principal Repayment $4,390,954 $4,483,163 $4,517,018 $4,717,296

10-00-00-682-000 WU - Debt Principal Repayment $4,390,954 $4,483,163 $4,517,018 $4,717,296

Water Utility Fund - Non Cash Operating Expenses $7,356,682 $7,323,987 $5,257,951 $7,964,750

580-000 Depreciation $6,707,560 $7,323,987 $4,812,634 $7,314,750

10-00-90-580-000 WU - Depreciation - Depreciation $6,707,560 $7,323,987 $4,812,634 $7,314,750

581-000 Amortization $649,122 $0 $445,317 $650,000

10-00-90-581-000 WU - Depreciation - Amortization $649,122 $0 $445,317 $650,000




Draft 5/10/2016 14 of 17PAGE 53

New Capital Outlay

Anticipated

NTPs

FY 2015- 2016

Budget

FY 2015- 2016

Addditons

/Transfers In

(Out)

FY 2015- 2016

Actuals

Proposed Budget

FY 2016- 2017

CAPITAL Outlay (New Appropriations) $1,936,003 $0 $1,226,773 $2,050,855

Water Utility Fund (Misc. Capital Purchases - Replacement) $516,000 $0 $338,737 $1,355,175

10-01-00-604-999 WU-Admin-RandR Capital Purchases $0 $0

10-02-00-604-999 WU-IT-RandR Capital Purchases $406,000 $9,190 $715,175

10-21-10-604-999 WU-Const/Admin/Capital Purchases $10,000 $10,000

10-30-00-604-999 WU-Fiscal-RandR Capital Purchases $0 $27,714 $0

10-40-00-604-999 WU-Ops-RandR Capital Purchases $100,000 $301,833 $630,000

Water Utility Fund (Misc. Capital Purchases - New) $1,420,003 $0 $888,036 $695,680

10-01-00-605-999 WU-Admin-RandR Capital Purchases $0 $0

10-02-00-605-999 WU-IT-Expansion Capital Purchases $190,000 $0 $0 $0

10-10-00-605-999 WU-Qual-Expansion Capital Purchases $0 $0

10-21-10-605-999 WU-Const/Admin/Capital Purchases $10,000 $10,000

10-30-00-605-999 WU-Fiscal-RandR Capital Purchases $1,100,000 $859,320 $290,680

10-40-00-605-999 WU-Ops-Expansion Capital Purchases $120,003 $28,716 $395,000

CAPITAL OUTLAY - CIP (New Appropriations) $20,587,647 $0 $3,250,150 $39,722,175

Water Utility Fund (Capital Outlay - Rehabilitation & Replacement- Design) $776,007 $0 $42,000 $356,009

10-20-00-604-001 WU-Eng-ALLR-KW-07 Paua Valley Tank Repair Jan-17 $150,000 $150,000

10-20-00-604-005 WU-Eng-ALLR-Gate Valves-Hydrant Laterals, Poipu Rd in house $50,000 $0

10-20-00-604-006 WU-Eng-34%R-PLH-28 Hanamaulu Main (Hoohana Street) $1 $1

10-20-00-604-007 WU-Eng-ALLR-WK-11a Upper Wailua Houselots Main Rpl $1 $1

10-20-00-604-009 WU-Eng-ALLR-Hanapepe Stream Crossing $0 $0

10-20-00-604-011 WU-Eng-ALLR-Jelly Factory BP Station Rehab in house $200,000 $0

10-20-00-604-013 WU-Eng-ALLR-PLH-32 Rice St Kapule Intersection $1 $1

10-20-00-604-120 WU-Eng-Kilauea 1.0 MG tank (RR 10%) contract amendment $15,000 $15,000 $6,000

10-20-00-604-146 WU-Eng-Hanapepe-Eleele Connecting Pipeline HE-1 and HE-10 (RR 12%) encumbered $27,000 $27,000 $0

10-20-00-604-147 WU-Eng-Rehabilitate Puupilo Steel tank $250,000 $1

10-20-00-604-148 WU-Eng-Kuhio Hwy (Hardy-Oxford) 16" Main Replace (R&R 56% of $100K) $84,000 $1

10-20-00-604-149 WU-Eng-Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replace (RR 56%) $1 $1

10-20-00-604-150 WU-Eng-Makanui and Kuai Road Main Replacement (RR 37%) $1 $1

10-20-00-604-151 WU-Eng-Wailani Road and Waihohonou Road main replacement (RR 28%) $1 $0

10-20-00-604-152 WU-Eng-Hoona, Hoone, Pane Road main replacement (RR 37%) $1 $1

10-20-00-604-XXX KP-14a Koloa 6" and 12" Main Replacement plus additional area (Wailani and Waihohonou Roads part of KP-14) (RR 50%) $0 $1

10-20-00-604-XXX Kilauea Wells MCC rehab Aug-16 $0 $200,000



New Capital Outlay

Draft 5/10/2016 15 of 17PAGE 54

New Capital Outlay

Anticipated

NTPs

FY 2015- 2016

Budget

FY 2015- 2016

Addditons

/Transfers In

(Out)

FY 2015- 2016

Actuals

Proposed Budget

FY 2016- 2017

Water Utility Fund (Capital Projects - R&R - Construction) $2,950,001 $0 $892,868 $5,549,675

10-21-00-604-017 WU/Cns/1.45%R-18In Cane Haul Main (1.45% RR of $3.15M) Mar-17 $0 $0 $45,675

10-21-00-604-029 WU/Const/Capital Outlay/09-01, Yamada Tank, Clearwell & connecting PL May-17 $1 $2,200,000

10-21-00-604-033 WU-Cns-ALLR-13-07, Koloa Well D Repairs (s/b 20, per Dustin) Sep-16 $300,000 $450,000

10-21-00-604-035 WU-Cns-ALLR-XX-YY, HE-14, Eleele Booster Rehab Apr-17 $350,000 $800,000

10-21-00-604-102 WU-Cns-44%R-10-01 Ani-01b-Anini Rd WL DOW-Princvl Jun-17 $1,000,000 $572,000

10-21-00-604-132 WU-Cns-ALLR-13-05 Kolo Road Main (Kilauea School) $1,300,000 $892,868 $0

10-21-00-604-146 WU/Cns/78%RR/15-07/HE-01,HE-10, Reorganize Wtr Sys. PL connecting Hanapepe & Eleele (6" Main Repl) Ph I (County R/W)(78%RR of $1.9M) Dec-16 $0 $1,482,000

Water Utility Fund (Capital Projects - Exp - Construction) $0 $0 $0 $2,518,000

10-21-00-605-146 WU/Cns/22%EXP/15-07/HE-01,HE-10, Reorganize Wtr Sys. PL connecting Hanapepe & Eleele (6" Main Repl) Ph I (County R/W)(22%EXP of $1.9M) Dec-16 $0 $418,000

10-21-00-605-146 WU/Cns/100%EXP/15-07/HE-01,HE-10, Reorganize Wtr Sys. PL connecting Hanapepe & Eleele (6" Main Repl) Ph II State R/W) Mar-17 $0 $2,100,000

FRC Fund (Capital Projects - Expansion - Design ) $1,144,016 $0 $315,282 $524,815

20-20-00-605-006 FRC-Eng-66%E-PLH-28 Hanamaulu Main (Hoohana Street) $1 $1

20-20-00-605-010 FRC-Eng-ALLE-Wailua Homesteads 538 1.0 MG Tank $1 $1

20-20-00-605-014 FRC-Eng-ALLE-Purchase Water System 1 $1 $1

20-20-00-605-015 FRC-Eng-ALLE-Purchase Water System 2 $1 $0

20-20-00-605-016 FRC-Eng-ALLE-Poipu 1 MG Storage Tank $1 $1

20-20-00-605-017 FRC-Eng-ALLE-18IN Cane Haul Road Main FY 2016 $90,000 $69,200 $20,800

20-20-00-605-018 FRC-Eng-ALLE-H-08 Hanalei Well 2 NTP Issued $75,000 $75,000

20-20-00-605-019 FRC-Eng-E-Kapaia SWTP Expansion $1 $1

20-20-00-605-120 FRC-Eng-Kilauea 1.0 MG tank (EXP 90%) NTP Issued $135,000 $48,082 $49,000

20-20-00-605-146 FRC-Eng-Hanapepe-Eleele Connecting Pipeline HE-1 and HE-10 (EXP 88%) Jul-15 $198,000 $198,000 $0

20-20-00-605-148 FRC-Eng-Kuhio Hwy (Hardy-Oxford) 16" Main replacement (EXP 44% of $150K) Feb-16 $66,000 $1

20-20-00-605-149 FRC-Eng-Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replacement (EXP 44%) $1 $1

20-20-00-605-150 FRC-Eng-Makanui and Kuai Road Main Replacement (EXP 63%) $1 $1

20-20-00-605-151 FRC-Eng-Wailani Road and Waihohonou Road main replacement (EXP 72%) $1 $0

20-20-00-605-152 FRC-Eng-Hoona, Hoone, Pane Road main replacement (EXP 63%) $1 $1

20-20-00-605-153 FRC-Eng-Haena 0.2 MG tank (EXP) Aug-15 $200,000 $0

20-20-00-605-154 FRC-Eng-Drill and Test Kilauea Well #3 (EXP) NTP Issued $300,000 $300,000

20-20-00-605-155 FRC-Eng-Wainiha Well #4 (EXP) NTP Issued $80,000 $80,000

20-20-00-605-156 FRC-Eng-land acquisition for Kilauea Well #3 $1 $1

20-20-00-605-156 FRC-England aqcuisition for jelly factory booster pump $1 $0

20-20-00-605-156 FRC-Eng-land aqcuisition for Wailua Homesteads tank $1 $1

20-20-00-605-156 FRC-Eng-land aqcuisition for Poipu tank $1 $1

20-20-00-605-156 FRC-Eng-land acquisition for Haena 0.2 MG tank $1 $1

20-20-00-605-156 FRC-Eng-land acquisition for SWTP expansion $1 $1

20-20-00-605-XXX KP-14A Koloa 6" & 12" Main Repla + addt'l area (Wailani & Waihihinou Rds, prt of KP-14 (Exp 50%) $0 $1



New Capital Outlay

Draft 5/10/2016 16 of 17PAGE 55

New Capital Outlay

Anticipated

NTPs

FY 2015- 2016

Budget

FY 2015- 2016

Addditons

/Transfers In

(Out)

FY 2015- 2016

Actuals

Proposed Budget

FY 2016- 2017

FRC Fund (Capital Projects - Expansion - Construction) $1 $0 $0 $16,723,675

20-21-00-605-017 FRC-Eng-ALLE-18IN Cane Haul Road Main Mar-17 $0 $3,195,675

20-21-00-605-029 FRC-Cns-56%E-09-01 Yamada Tank Clearwell, Conn Pip May-17 $1 $0 $0 $2,800,000

20-21-00-605-102 WU/Const/Capital Outlay/10-01 Ani-01b anini Rd. WL DOW -Princevl (56% Exp) Jun-17 $0 $728,000

20-21-00-605-XXX WU/Const/Capital Outlay/WK-08-Kapaa Homestead 313' 1.0 MG Tank (Ornellas) (0% RR of $10M) Feb-17 $0 $10,000,000

Bond Fund (Capital Projects - R&R - Construction) $4,630,848 $0 $0 $4,649,000

30-21-00-604-101 BAB-Cns-ALLR-10-01 Ani01a-Anini Kalihiwai 6IN Main $1 $0

30-21-00-604-102 BAB-Cns-44%R-10-01 Ani-01b-Anini Rd WL DOW-Princvl Jun-17 $452,000 $1,188,000

30-21-00-604-107 BAB-Cns-ALLR-XX-YY KP-09-MCC Chlor KoloaWell16-A,E Jun-17 $1,600,000 $1,750,000

30-21-00-604-109 BAB-Cns-19%R-XX-YYLO-08LO-10-Koloa Al.-Piko, Lawai $563,847 $0

30-21-00-604-112 BAB-Cns-40%R-11-02 PLH-01a Grove Farm Tanks 1 - 2 Oct-16 $800,000 $1,080,000

30-21-00-604-114 BAB-Cns-ALLR-XX-YY PLH-39a-Lihue Baseyard Imprvmt $0 $0 $0 $0

30-21-00-604-120 BAB-Cns-10%R-0206WKK15-Kilauea 466 Tnk Puu Pane W3 Apr-17 $250,000 $400,000

30-21-00-604-129 BAB-Cns-ALLR-11-10 8IN WL Halewili, Kaum to HHale $800,000 $0

30-21-00-604-136 BAB-Cns-11%R-XX-YY H-05 Weke Anae Hee 6-8IN Mains Sep-16 $165,000 $231,000

Bond Fund (Capital Projects: R&R - Expansion - Design) $50,001 $50,001

30-20-00-605-139 BAB-Eng-ALLE-Moloaa Tank Site Acquisition $1 $1

30-20-00-605-140 BAB-Eng-ALLE-Koloa Well F Land Acquisition $50,000 $50,000

Bond Fund (Capital Projects - Expansion - Construction) $9,036,773 $9,351,000

30-21-00-605-102 BAB-Cns-56%E-10-01 Ani-01b-Anini Rd WL DOW-Princvl Jun-17 $1,848,000 $1,512,000

30-21-00-605-106 BAB-Cns-50%E-03-04 K05a-Kalaheo Tank 0.5MG 886FT $1 $0

30-21-00-605-109 BAB-Cns-81%E-XX-YYLO-08LO-10-Koloa Al.-Piko, Lawai $2,403,770 $0

30-21-00-605-110 BAB-Cns-ALLE-WK-08-Kapaa Homestead Tank (Ornellas) $1 $0

30-21-00-605-112 BAB-Cns-60%E-11-02 PLH-01a Grove Farm Tanks 1 - 2 Oct-16 $1,200,000 $1,620,000

30-21-00-605-118 BAB-Cns-ALLE-WK-39-Kapaa Homestead Well No. 4 Feb-17 $1 $750,000

30-21-00-605-120 BAB-Cns-90%E-0206WKK15-Kilauea 466 Tnk Puu Pane W3 Apr-17 $2,250,000 $3,600,000

30-21-00-605-136 BAB-Cns-89%E-XX-YY H-05 Weke Anae Hee 6-8IN Mains Sep-16 $1,335,000 $1,869,000

SRF Fund (Capital Projects - R&R - Construction) $2,000,000 $0 $2,000,000 $0

60-21-00-604-114 SRF-Cns-ALLR-X-YY PLH-39a-Lihue Baseyard Imprvmts $2,000,000 $2,000,000 $0



New Capital Outlay

Draft 5/10/2016 17 of 17PAGE 56

REVENUES

Account Description FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016

YTD Actual

FY 2016-2017

Budget

Water Utility Fund 32,756,288$ 30,879,174$ 25,022,874$ 37,175,295$

10-00-00-400-000 WU/Water Sales 29,615,790$ 26,549,659$ 21,983,781$ 29,810,007$ 10-00-00-405-000 WU/Revenue from Public Fire Protection 1,991,250$ 1,989,642$ 1,492,232$ 1,991,250$ 10-00-00-410-000 WU/Other Water Revenue 248,386$ 120,000$ 250,311$ 150,000$ 10-00-00-430-000 WU/Federal Grants (Reclassed as capital contributions) -$ 10-00-00-432-000 WU/State Grants 103,511$ 1,500,000$ 803,129$ 4,450,000$ 10-00-00-440-000 WU/Capital Contributions - Cash Receipts 615,588$ 687,873$ 374,212$ 672,538$ 10-00-00-440-010 WU/Capital Contributions - Non - Cash receipts -$ -$ -$ -$ 10-00-00-453-000 WU/Net Increase in Fair Value of Investments 41,463$ -$ -$ 10-00-00-461-000 WU/Investment Income 109,607$ 30,000$ 117,514$ 100,000$ 10-00-00-470-000 WU/Gain or Loss on Disposal of Capital Assets 2,000$ 500$ 10-00-00-480-000 WU/Gain or Loss from the Retirement of Debt -$ -$ 10-00-00-490-000 WU/Miscellaneous Revenues 30,694$ -$ 1,695$ 1,000$ Non-Revenue Cash Inflow -$ 2,000,000$ 1,994,202$ -$ 10-00-00-498-300 WU/Bond Proceeds - BAB -$ -$ -$ 10-00-00-499-600 WU/Loan Proceeds - SRF Loan 2,000,000$ 1,994,202$ -$ FRC Fund 713,365$ 794,803$ 1,979,095$ 993,981$ 20-00-00-424-000 FRC/Facility Reserve Charge 429,900$ 500,000$ 1,818,719$ 705,750$ 20-00-00-440-000 WU/Capital Contributions - Cash Receipts (BAB Subsidy) 276,518$ 294,803$ 160,377$ 288,231$ 20-00-00-453-000 FRC/Net Increase in Fair Value of Investments -$ -$ 20-00-00-461-000 FRC/Investment Income 6,947$ -$ -$ BAB Fund 77,253$ 130,000$ 10,557$ 100,000$ 30-00-00-453-000 BAB/Net Increase in Fair Value of Investments (416,744)$ -$ (196,220)$ -$ 30-00-00-461-000 BAB/Investment Income 493,997$ 130,000$ 206,777$ 100,000$ SRF Fund 2,005,798$ -$ -$ -$ 60-00-00-430-000 SRF/Federal Grants 2,005,798$

60-00-00-453-000 SRF/Net Increase in Fair Value of Investments -$ -$ -$

FY 2016-2017 budget

00 - Revenues

Revenues

Draft 5/10/2016 1 of 2PAGE 57

FY 2016 - 2017 Water Sales Projection WU/Water Sales

Estimated Water Sales - FY 2015- 2016 (see Sch. 1) 29,311,708.00

Estimated Water Sales Rate Increase @ 1.7% (see sch. 2) 498,299.04

Projected Water Sales 29,810,007.04

Sch. 1 Year To Date Water Sales (9 months)

July, 2015 to March, 2016 21,983,781.00

Monthly Average 2,442,642.33

Estimated Annual 29,311,708.00

Sch. 2 Estimated Rate Increase

Metered Consumption (in million gallons) FY 2015 FY 2016

July 343,770 400,235

August 374,728 391,830

September 346,777 327,625

October 322,278 314,456

November 320,209 350,842

December 321,339 288,695

January 312,153 320,759

February 325,040 320,287

March 306,207 326,596

April 353,456

May 335,704

June 358,351

Add: April to June (using 2015 actual)

April, 2017, estimated 353,456

May, 2017, estimated 335,704

June, 2017, estimated 358,351

4,020,012 4,088,836

Estimated increase in water usage 68,824

Equivalent rate increase 1.7%

PAGE 58

General Expenses - Admin


Budget

FY 2014-2015

Actual 2015-2016 Budget

2015-2016

YTD Actual 2016-2017 Budget

Water Utility Fund as of 3/31/1610-01-10-540-010 WU/Admin/Admin/Professional Services - General 197,500$ 2,433$ 263,250$ 7,039$ 290,800$ 10-01-10-541-010 WU/Admin/Admin/Other Services - General 23,230$ 8,080$ 21,836$ 6,081$ 16,300$ 10-01-10-542-010 WU/Admin/Admin/Public Relations 318,500$ 132,636$ 272,850$ 106,569$ 78,500$ 10-01-10-542-020 WU/Admin/Admin/Procurement Advertising 10,000$ 10,201$ 4,700$ 5,425$ 10,000$ 10-01-50-543-000 WU/Admin/Admin/Communication Services -$ -$ 7,000$ 10-01-10-544-000 WU/Admin/Admin/Freight and Postage Services 13,000$ 2,615$ 8,460$ 1,593$ 4,000$ 10-01-10-545-000 WU/Admin/Admin/Rentals and Leases 22,000$ 18,333$ 22,000$ 16,667$ 22,400$ 10-01-10-546-000 WU/Admin/Admin/Insurance 360,000$ 63,449$ 710,000$ 36,963$ 700,000$ 10-01-10-551-000 WU/Admin/Admin/Utility Services 213,000$ 135,071$ 210,000$ 91,756$ 200,000$ 10-01-10-561-000 WU/Admin/Admin/Repairs and Maintenance - Other than Water System 21,500$ 14,367$ 21,000$ 18,636$ 37,200$ 10-01-10-562-000 WU/Admin/Admin/Office Supplies -$ -$ -$ -$ -$ 10-01-10-563-000 WU/Admin/Admin/Operating Supplies 20,000$ 199$ 18,000$ 2,512$ 5,000$ 10-01-10-570-010 WU/Admin/Admin/Books, Publications, Subscriptions, and Memberships 30,360$ 23,562$ 25,289$ 12,650$ 25,550$ 10-01-10-570-020 WU/Admin/Admin/Books, Publications, Subscriptions, and Memberships - Board 1,200$ 444$ 1,025$ 150$ 1,500$ 10-01-10-571-010 WU/Admin/Admin/Training and Development 21,860$ 11,358$ 22,799$ 9,099$ 21,150$ 10-01-10-572-010 WU/Admin/Admin/Travel and Per Diem 43,540$ 7,166$ 41,515$ 18,097$ 38,670$ 10-01-10-572-020 WU/Admin/Admin/Travel and Per Diem - Board 20,690$ 5,226$ 17,175$ 1,633$ 20,210$ 10-01-10-573-010 WU/Admin/Admin/Meeting Expense 28,800$ 27,973$ 1,000$ 1,090$ 2,500$ 10-01-10-573-020 WU/Admin/Admin/Meeting Expense - Board 21,000$ 4,670$ 11,250$ 3,422$ 7,090$

OPERATING EXPENSES 1,366,180$ 467,782$ 1,672,149$ 339,383$ 1,487,870$

10-01-00-604-999 WU/Admin/Capital Outlay - Rehab and Replace/PPE -$ -$ -$ -$ -$ 10-01-00-605-999 WU/Admin/Capital Outlay - Expansion/PPE -$ -$ -$ -$ -$

CAPITAL PURCHASES -$ -$ -$ -$ -$

SUMMARY OF OPERATING EXPENSES 1,366,180$ 467,782$ 1,672,149$ 339,383$ 1,487,870$

SUMMARY OF CAPITAL PURCHASES -$ -$ -$ -$ -$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 1,366,180$ 467,782$ 1,672,149$ 339,383$ 1,487,870$

FY 2016 - 2017 budget

01- Admin - Admin

Admin Expenses

Draft 5/10/2016 1 of 19PAGE 59

01- Admin - Admin.xlsx


TOTAL: $0WU/Admin/Admin/Professional Services - General $197,500 $2,433 $263,250 $7,039 $290,800

Line ItemDollar

AmountNew Request? Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016

YTD Actual FY 2016-2017

Special Counsel No $75,000 $100,000 $100,000Legislative Liaison No $10,000 $10,000 $30,000Professional Facilitator No for Public meetings $2,000 $2,000 $0Cultural Services No Blessing, Info, etc. $500 $500 $0Other Services - Board No Performance Audit $110,000 $150,000 $150,000

HR Related Services No Pre-Employment and Reasonable Suspicion; Drug & Alcohol Testing $0 $750 $800

Arbitration Yes Attorney Fees $10,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-540-010

Draft 5/10/2016 2 of 19PAGE 60


TOTAL: $0WU/Admin/Admin/Other Services - General $23,230 $8,080 $21,836 $6,081 $16,300

Line Item Dollar Amount New Request? NotesFY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Fire and Burglar Alarm Service No $463.52 X 12 months $8,000 $8,000 $ 10,000 Solid Waste Disposal Services No $5,000 $5,000 $ 6,300 Miscellaneous Contractual Service subject to Board Policy #3 No $10,000 $8,606 $ -

contingency No $230 $230 $ -

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-541-010

Draft 5/10/2016 3 of 19PAGE 61


TOTAL: $0 WU/Admin/Admin/Public Relations $318,500 $132,636 $272,850 $106,569 $78,500

Line Item Dollar Amount New Request? Notes FY 2014-2015 Budget FY 2014-2015 Actual FY 2015-2016 FY 2015-2016 YTD

Actual FY 2016-2017

Public Relations Programs NoAdvertising; Promotional & Education Materials (logo items, giveaways, publications, brochures, meeting supplies, presentation supplies, displays, etc.)

$35,000 $25,350 $25,350

Water Conservation Program No Summer Conservation Program; DOW Water Conservation Plan $24,000 $20,000 $15,000Project WET No Make-A-Splash, Project WET Outreach $20,000 $20,000 $20,000

Water Conservation District (EWSWD) No Grant $7,500 $7,500 $7,500

Ads / Notices for Engineering Projects Ads for Engineering Projects $2,000 $0

Public Meeting Facilitator No for Public meetings $0 $0 $500Cultural Services No Blessing, Info, etc. $6,050

SDW-SRF No (Grant Funded)

Safe Drinking Water - SRF (DOH Grant - source protection education program) ($230K was under misc. capital expenditures) $230,000 $200,000 $0

Training No Travel and training for PR staff (PWET Coference, etc ) $4,100

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-542-010

Draft 5/10/2016 4 of 19PAGE 62


TOTAL: $0WU/Admin/Admin/Procurement Advertising $10,000 $10,201 $4,700 $5,425 $10,000

Line ItemDollar

AmountNew Request? Notes FY 2014-2015 Budget FY 2014-2015 Actual FY 2015-2016

FY 2015-2016 YTD

Actual FY 2016-2017

Publications Y Legal Ads for Solicitation, Public Notices for Projects, Proposals for all Divisions including Board Notices $10,000 $4,700 $10,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-542-020

Draft 5/10/2016 5 of 19PAGE 63


TOTAL: $0WU/Admin/Admin/Communication Services $0 $61,080 $0 $7,000

Line ItemDollar

AmountNew Request? Notes FY 2014-2015 Budget FY 2014-2015 Actual

FY 2015-2016

Based on I.T. &

Ops Budget

FY 2015-2016 YTD

Actual FY 2016-2017

Cellular Phone No 15 basic, 24 Smart Phones, 3 Alarm Circuits (Pua Loke/Kōloa/Ornellas Tank), SCADA Alarm $0

Hot Spot/Ipads/Other No 11 ipads (7 for Board, 1 Mgr, 1 Deputy, 1 DCA, 1 extra), Raven, 12 Mifi, Aircard, Non-Branded EVDO $0

Other Charges No New Equipment, Replacement, Accessories $5,000Contingency No $2,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-50-543-000

Draft 5/10/2016 6 of 19PAGE 64


TOTAL: $0 WU/Admin/Admin/Freight and Postage Services $13,000 $2,615 $8,460 $1,593 $4,000


Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


NEOPOST - Departmental Postage No Office communication not Including Water Bills; Includes Governmental Records, Water System Standards, Water Quality Reports, etc $13,000 $8,460 $3,650

Postal Box Rental No $ 250

Bureau Copy Request Yes $100

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-544-000

Draft 5/10/2016 7 of 19PAGE 65


TOTAL: $0 WU/Admin/Admin/Rentals and Leases $22,000 $18,333 $22,000 $16,667 $22,400


Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Lease Agreement with UH Puhi Well 3 No $1,000 $1,000 $1,000

Lease Agreement Kilauea Booster Pump No $1,000 $1,000 $1,000

License Fee Agreement McBryde Trust No $1700X12 $20,000 $20,000 $20,400

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-545-000

Draft 5/10/2016 8 of 19PAGE 66


TOTAL: $0 WU/Admin/Admin/Insurance $360,000 $63,449 $710,000 $36,963 $700,000

Line ItemDollar


FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Insurance and Bonds No

General, Excess, Liability/Property Insurance and Provision **A provision of $100,000 each is procvided annually to cover both premium and reserves for General Liability and Property Insurance; the Department of Water in conjunction with the County of Kauai is self-insured for liability and automobile insurance. Excess coverage after a certain limit is obtained. Increase budget to $500K to match deductible from Insurance.

$200,000 $500,000 $500,000

Small Claims NoSmall Claims fund per Board Policy #25 authorizing the County Attorney to investigate, settle and pay all claims filed against the Board of Water Supply where such claims amount to $10,000

$10,000 $10,000 $10,000

Board Approved Claims No Claims outside of the County Attorney's discretion. $50,000 $40,000Deductibles No General Liability, Workers Comp, etc $150,000 $150,000 $150,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-546-000

Draft 5/10/2016 9 of 19PAGE 67


TOTAL: $0 WU/Admin/Admin/Utility Services $213,000 $135,071 $210,000 $91,756 $200,000


Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016 YTD

Actual FY 2016-2017

Electricity No Front/Back Office & Microlab Building $213,000 $210,000 $200,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-551-000

Draft 5/10/2016 10 of 19PAGE 68


TOTAL: $0WU/Admin/Admin/Repairs and Maintenance - Other than Water System $21,500 $14,367 $21,000 $18,636 $37,200

Line ItemDollar


FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Air Conditioning No Currently $600X12 Maintenance (Anticipating new building $1000X12) $16,000 $16,000 $19,200Elevator No $3,000 $3,000 $6,000Kauai Fire Protection No $2,000 $2,000 $2,000Building Equipment Repairs Yes $500.00 $0.00 $10,000.00

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-561-000

Draft 5/10/2016 11 of 19PAGE 69


TOTAL: $0 WU/Admin/Admin/Operating Supplies $20,000 $199 $18,000 $2,512 $5,000


Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Operating Supplies/Equipment No With expected vacancies, safety supplies, dual monitors, screen protectors,

working table, notary supplies etc. $20,000 $18,000 $5,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-563-000

Draft 5/10/2016 12 of 19PAGE 70


TOTAL: $0WU/Admin/Admin/Books, Publications, Subscriptions, and Memberships $30,360 $23,562 $25,289 $12,650 $25,550

Line ItemDollar


FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Operations Certification No $5,000 $0 $0AWWA Membership No Membership Dues for DOW $3,100 $3,100 $3,500Books and Subscriptions No Administration Personnel $2,500 $2,500 $2,500

Water Research Foundation No Books for Library, Subscriptions for TGI, STAR, ENR, Pacific Buisiness News $10,800 $10,800 $10,500

Hawaii State Bar Association No Annual Association Dues $600 $600 $700Westlaw / Thomson Reuters No County Attorney Dues $95.21 * 12 (months) $1,560 $1,200 $1,200Hawaii Rural Water Association No Membership Dues $6,600 $6,600 $6,600AWWA Membership No Individual Membership Dues for Manager & Deputy $200 $150 $200SHRM No Society for for Human Resource Management Membership Dues $0 $190 $200IPMA-HR No International Public Management Association for HR Membership Dues $149 $150

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-570-010

Draft 5/10/2016 13 of 19PAGE 71


TOTAL: $0WU/Admin/Admin/Books, Publications, Subscriptions, and Memberships - Board $1,200 $444 $1,025 $150 $1,500


Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


AWWA Membership No Individual Membership Dues for Board Members (7) $1,200 $525 $700Books and Subscriptions No $0 $500 $800

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-570-020

Draft 5/10/2016 14 of 19PAGE 72


TOTAL: $0 WU/Admin/Admin/Training and Development $21,860 $11,358 $22,799 $9,099 $21,150

Line Item Dollar AmountNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Administrative Conference No Administrative Professionals Course (Registration/Lodging/Training Materials) $6,500 $5,000 $5,000

Seminars & Workshops NoRegistration for administration personnel workshops and technical conferences and other educational workshops, mindfulness, including human resources (see travel & per diem if required travel GL 572-010)

$5,000 $3,000 $3,000

Recognition Program No Retirees, Water Bucks, Recognition Awards $8,560 $2,600 $2,600Mindfulness Training No Administration Personnel ($600 X 3) $1,800 $1,800 $0AWWA National Conference No Registration & Course Materials X 3 (Philadelphia, PA) ($950 X 3) $2,850 $3,000AWWA Hawaii HWEA Conference No Registration & Course Materials X 4 (Honolulu, HI) ($500 X 4) $2,000 $2,400

HWWA Hawai'i Section Conference No Registration & Course Materials X 7 (Maui, HI) ($300 X 7) $2,800 $2,100

IPMA Professional Development Certificate No Administration - HR $999 $1,000

HR SES Seminar No HR Training CEU $350 $350HR NBI Seminar No HR Training CEU $350 $350HR Law Seminar No HR Training CEU $350 $350

AWWA Utility Management Confrerence No Registration and Course Materials $700 $1,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-571-010

Draft 5/10/2016 15 of 19PAGE 73


TOTAL: $0 WU/Admin/Admin/Travel and Per Diem $43,540 $7,166 $41,515 $18,097 $38,670

Line ItemDollar


FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Legislature No Per diem and airfare for the Manager & Chief Engineer $5,000 $3,500 $3,000

Seminars & Workshops No Per diem and airfare for administration personnel workshops and technical conferences and other educational workshops, including human resources (see GL 571-010 for registration fees) $18,000 $6,000 $5,000

AWWA National Conference No AWWA June 11-14 2017 (Philadelphia, PA) x 3 (airfare $1500, Per Diem $900 & Lodging $1500 - 5 nights) 2 rooms $7,100 $7,325 $10,200

AWWA Hawaii HWEA Conference No AWWA (Honolulu) x 4 (airfare $200, Per Diem $270 & Lodging $400 - 2 nights) 3 rooms $2,500 $4,000 $3,080HWWA Hawai'i Section Conference AWWA (Maui) x 7 (airfare $250, Per Diem $360 & Lodging $900 - 3 nights) 4 rooms $0 $5,650 $7,870

AWWA National Membership Committee Meeting No Per diem and airfare for the Manager & Chief Engineer $4,740 $4,740 $0

AWWA, HWWA Board and Committee Meetings No Per diem and airfare for the Manager & Chief Engineer $3,200 $3,200 $1,520

AWWA Utility Manager's Confrerence No Per Diem and airfare $1,700 $2,000Administrative Conference No Airfare and Per Diem $3,400 $3,000Ground Transportation No Car Rental, Shuttle Services, Aiport Parking Reimbursement $2,000 $2,000Unanticipated travels No Contingency for Admin Personnel training & development - travel & per diem $3,000 $0 $1,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-572-010

Draft 5/10/2016 16 of 19PAGE 74


TOTAL: $0 WU/Admin/Admin/Travel and Per Diem - Board $20,690 $5,226 $17,175 $1,633 $20,210

Line Item

Dollar

Amoun

t

New Request? NotesFY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Seminars & Workshops NoPer diem and airfare for Board workshops and technical conferences and other educational workshops (see GL 573-020:Meeting Expense for registration fees)

$5,500 $0 $1,000

AWWA National Conference No AWWA June 11-14 2017 (Philadelphia, PA) x 3 (airfare $1500, Per Diem $900 & Lodging $1500 - 5 nights) 2 rooms $12,090 $7,325 $10,200

AWWA Hawaii HWEA Conference No AWWA (Honolulu) x 4 (airfare $200, Per Diem $270 & Lodging $400 - 2 nights) 3 rooms $1,600 $4,000 $3,080

HWWA Hawai'i Section Conference No AWWA (Maui) x 3 (airfare $250, Per Diem $360 & Lodging $900 - 3 nights) 2 rooms $0 $2,850 $3,630

Mileage No $300 $300 $300Ground Transportation No Car Rental, Shuttle Services, Aiport Parking Reimbursement $1,200 $1,200 $1,000Unanticipated Travels No For board training & development - travel & per diem $0 $1,500 $1,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-572-020

Draft 5/10/2016 17 of 19PAGE 75


TOTAL: $0 WU/Admin/Admin/Meeting Expense $28,800 $27,973 $1,000 $1,090 $2,500


Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-

2016 YTD

Actual

FY 2016-2017

AWWA National (3) $3,600Awwa Hawaii Section ($) $1,700HWWA Section Conference $20,000Seminars & Workshops No Meeting materials/Supplies $0 $0 $500Annual meeting No Meeting materials/Supplies $3,500 $1,000 $2,000

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-573-010

Draft 5/10/2016 18 of 19PAGE 76


TOTAL: $0 WU/Admin/Admin/Meeting Expense - Board $21,000 $4,670 $11,250 $3,422 $7,090

Line Item

Dollar

Amoun

t

New Request? NotesFY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015-2016


Seminars & Workshops YesRegistration for Board workshops and technical conferences and other educational workshops (see GL 572-020:Travel & Per Diem/Board for Travel & Per Diem)

$0 $0.00

AWWA National Conference No Registration & Course Materials X 3 (Philadelphia, PA) ($950 X 3) $7,200 $2,850 $2,850

AWWA Hawaii HWEA Conference No Registration & Course Materials X 4 (Honolulu, HI) ($500 X 4) $1,300 $2,000 $2,000

HWWA Hawai'i Section Conference No Registration & Course Materials X 3 (Maui, HI) ($300 X 3) $1,500 $1,200 $900Meals No Board Meetings $1,000 $1,200 $840Drinks and supplies No Board Meetings $1,000 $1,000 $500Publications No Advertising, Public Notices $6,000 $1,500 $0Miscellaneous No Contingency for Board trainings $3,000 $1,500 $0

FY 2016 - 2017 budget

01- Admin - Admin

10-01-10-573-020

Draft 5/10/2016 19 of 19PAGE 77

02 InformationTechnologyProgramBudget16-17 Page 1 of 4

Information Technology Section

Program Budget - FY 2016 – 2017 Information Technology Section: The Information Technology (IT) Section oversees all the activities relating to the infrastructure and security of the Department’s Business and SCADA network. Program Description: The IT Section maintains databases for the DOW core Financial (Great Plains) and Maintenance Management System (M-PET), maintaining all applications including updating Document Imaging System and Water Plan 2020 databases. The staff supports the DOW’s Business and SCADA Local Area Networks, as well as website development and network maintenance and troubleshooting and has been instrumental in moving the GIS program forward. The DOW’s Voice over IP Phone System (VoIP) is also maintained by the IT Section. Program Highlights/Projects: The Customer Care and Billing System (CC&B) - IT continues to be instrumental in helping the Billing Division. IT created a dedicated (encrypted) vpn connection that is always up and made available to more of the Department’s staff. We currently have approximately 54 users connected to CC&B where previously it was limited to only the Billing staff. This dedicated line also makes for a quicker connection for our customer support staff. Also included as part of this project is maintaining all peripherals, including new printers, receipt printers, meter reader laptop and hand held devices. IT trained all users at the Department on how to access/use the new system. I.T. currently maintains a SharePoint server, developing a new SharePoint portal for the Construction Management (CM) Division to house all documents related to both their CIP projects and Private projects. Documents for a number of on-going projects can now be quickly located. The SharePoint server is available remotely allowing for the CM Division to integrate their daily work flow out in the field. An inspector can journalize and upload their journal/photos file directly into the SharePoint portal from the construction site. Built up the sharepoint server by adding as-built drawings for our different water systems into the Maps Portal. This is done in support

PAGE 78


of our GIS system. IT supports all divisions with consumption/customer information and data to be populated into our hydraulic water model. These reports also serve as a basis for determining water needs for water service inquiries. The Department’s Water Quality Reports, Consumer Confidence Report (CCR), compiling and creating report in conjunction with the Water Quality Division and sending out notification to consumers when the report is available. IT Plan I.T. developed a Long Term Strategic Plan in the previous fiscal year. The IT Plan established 10 tasks to be implemented over the course of 6 years. Task 1: Redevelop Chart of Accounts and Re-Implement Financial Information System Completed in FY2015 Task 2: Relax Internet Access Restrictions

Completed in FY2014 Task 3: Migrate to SharePoint for Document and Project Management In Progress. Project Management: A vendor was selected and currently in negotiations with this vendor. We have one point of contention which regards a new PM system that they will be coming out within 3 years or so. Document Imaging: In the area of Document Imaging, we completed exporting all the images from our Stellent Document Imaging System and are converting all the images so that they may be uploaded into our SharePoint system. We are 50% complete on the SharePoint upload and hope to be done by Mid-April.

PAGE 79


Task 4: Develop Web Based GIS Viewer and Map Layers

This task entails developing a web based GIS viewer and map layers. IT has been putting in time to develop the map layers. A GIS Water Models was developed for nine Water Systems with 3 systems remaining. These GIS models are being created to have maps accessible in the field and to be integrated into our system applications in the future. In the area of GIS, IT staff provided GIS training/support, when necessary, and also provided support throughout the Department. Whether creating maps for special requests or creating maps for new water projects and shut down areas, IT is involved. Support was also provided to the Fire Department in offering our hydrant layers as they become available. Task 5: Develop Capabilities for Asset based Work Orders

A Request for Proposal has been prepared and is being reviewed by the Department’s legal counsel. Task 6: Automate SOPs for Routine Work

Task 7: Use Computer-aided Map and Drawing Maintenance Tools

Task 8: Upgrade Wonderware and Servers (SCADA Network)

Completed in FY2014 Task 9: Develop KPI Reports

Task 10: Upgrade I.T. infrastructure & Expand I.T. Support

We are upgrading the fiber that connects the MicroLab and the Administration Building. This new fiber being pulled will match the fiber being pulled between MicroLab and New Building. The Single-Mode fiber can currently support 10Gbps, and will support higher speeds in the future. The investment in Single-mode fiber will ‘future-proof’ our network. The fiber is scheduled to be installed before the end of April 2016.

PAGE 80


Virtual Servers: We will be upgrading our Virtual Server environment (which is at the end of life). The new virtual server environment will feature redundancy and replication to ensure the resiliency of our network. This new system is scheduled to be up and running sometime in May. Switches: We are upgrading our Network Switches between all buildings. These new switches are rated to match the speed of the new fiber runs. These network switches will handle voice and data traffic much more quickly and efficiently, which will be necessary for replication of our virtual servers. This essentially increases building-to-building communication speeds by a factor of 10. Firewall: We are replacing our firewalls (which are at the end of life). The new firewalls will also be redundant systems. If one firewall should fail, we will still be protected with the redundant firewall. These new firewalls should be replaced in early April 2016.

PAGE 81

General Expenses - I.T.

Account DescriptionFY 2014-2015

Budget

FY 2014-2015

Actual

2015-2016 Budget

(Approved)

FY 2015- 2016 YTD

Actual

Proposed Budget -

FY16-17

Water Utility Fund10-02-10-540-010 WU/IT/Admin/ Professional Services -$ 168,675$ -$ 922$ -$ 10-02-10-543-000 WU/IT/Admin/Communication Services 78,460$ 69,039$ 80,632$ 52,245$ 79,500$ 10-02-10-544-000 WU/IT/Admin/Freight and Postage Services 9,000$ 143$ 3,290$ 24$ 3,000$ 10-02-10-545-000 WU/IT/Admin/Rentals and Leases 87,000$ 29,644$ 95,880$ 37,847$ 45,000$ 10-02-10-561-000 WU/IT/Admin/Repairs and Maintenance - Other than Water System 221,220$ 128,227$ 173,370$ 80,863$ 571,960$ 10-02-10-563-000 WU/IT/Admin/Operating Supplies 82,500$ 81,444$ 77,500$ 23,667$ 68,000$ 10-02-10-570-010 WU/IT/Admin/Books, Publications, Subscriptions, and Memberships 1,000$ -$ 500$ 49$ 500$ 10-02-10-571-010 WU/IT/Admin/Training and Development 15,650$ 8,142$ 18,650$ 290$ 12,000$ 10-02-10-572-010 WU/IT/Admin/Travel and Per Diem -$ 2,273$ -$ 20$ -$

OPERATING EXPENSES 494,830$ 487,587$ 449,822$ 195,927$ 779,960$

10-02-00-604-999WU/IT/Capital Outlay - Rehablitation and Replacement/Capital Purchases

341,000$ 30,174$ 406,000$ 9,190$ 715,175$

10-02-00-605-999 WU/IT/Capital Outlay - Expansion/Capital Purchases 190,000$ -$ 190,000$ -$ -$ SUMMARY OF CAPITAL PURCHASES 531,000$ 30,174$ 596,000$ 9,190$ 715,175$

SUMMARY OF OPERATING EXPENSES 494,830$ 487,587$ 449,822$ 195,927$ 779,960$

SUMMARY OF CAPITAL PURCHASES 531,000$ 30,174$ 596,000$ 9,190$ 715,175$


FY 2016 - 2017 budget

02 - IT Budget Detail

IT Expenses (Jeff)

Draft 5/10/2016 1 of 12PAGE 82


TOTAL: WU/IT/Admin/ Professional Services $0 $168,675 $0 $922 $0

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

FY 2016 - 2017 budget


10-02-10-540-010

Draft 5/10/2016 2 of 12PAGE 83


TOTAL: WU/IT/Admin/Communication Services $78,460 $69,039 $80,632 $52,245 $79,500

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

Internet Connection No Monthly charge of 350 x 12 (RR) $4,200 $4,200 $4,200Lavanet No Monthly charge of 300 x 12 $3,120 $3,120 $3,600Bandwidth No Monthly charge of 2600 x 12 $27,600 $30,000 $31,200Frame Relay (128K) No Monthly charge of 250 x 12 $2,640 $2,640 $3,000Frame Relay (56K) No Monthly charge of 125 x 12 $1,320 $1,320 $1,500Frame Relay (AS400) No Monthly charge of 125 x 12 $1,320 $1,320 $1,500Main Telephone Lines No Monthly charge of 500 x 12 $4,920 $4,920 $6,000Fax for Administration No Monthly 50 x 3 months $540 $540 $150Fax for Main Office No Monthly 50 x 3 months $540 $540 $150Long Distance Charges No Monthly 100 x 12 months $1,200 $1,200 $1,200Microlab Elevator Phone No Monthly 50 x 12 months $540 $540 $600Microlab Fire Alarm No Monthly 150 x 12 months $1,500 $1,500 $1,800Office Alarm Circuit No Monthly 100 x 12 months $1,020 $1,020 $1,200Fax for New Building - 1st Floor Office Yes Monthly 50 x 12 months $600Elevator Phone - New Building Yes Monthly 50 x 12 months $600Fire Alarm - New Building Yes Monthly 50 x 12 months $600

Cellular Phone (Office, includes 15 cell phones, 11 Ipads (1 has been cancelled, so there is 10 Ipads with Service), 7 (1 has been cancelled so total is 6) Mobile Hot Spots; Telemetrey for SCADA)

NoMonthly 1600 x 12 months - This cost is only for monthly services. Any replacement/new equipment and/or accessories will come from each Division's Operating Budget.

$18,000 $21,000 $19,200

DOW hotspot No Monthly 200 X 12 ( HOTSPOT For Employees to connect their personal devices to) $0 $2,200 $2,400

contingency No $10,000 $4,572 $0

FY 2016 - 2017 budget


10-02-10-543-000

Draft 5/10/2016 3 of 12PAGE 84


TOTAL: WU/IT/Admin/Freight and Postage Services $9,000 $143 $3,290 $24 $3,000

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

Shipping Leased Computers No 8,000$ 2,290$ 2,000$

Shipping of hardware for fixing No 1,000$ 1,000$ 1,000$

FY 2016 - 2017 budget


10-02-10-544-000

Draft 5/10/2016 4 of 12PAGE 85


TOTAL: WU/IT/Admin/Rentals and Leases $87,000 $29,644 $95,880 $37,847 $45,000

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

Computer Leases No Recurring Leases and New leases for Computers, Laptops, Servers, etc $50,000 $53,880 $0Copier Leases No $32,000 $32,000 $40,000

Postage Machine/Scale Feeder No $5,000 $5,000 $5,000

Contingencies $0 $5,000 $0

FY 2016 - 2017 budget


10-02-10-545-000

Draft 5/10/2016 5 of 12PAGE 86


TOTAL:WU/IT/Admin/Repairs and Maintenance - Other than Water System $221,220 $128,227 $173,370 $80,863 $571,960

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

Local Network No 6,500$ -$ -$

OCE Printer/Scanner No 5,000$ 5,000$ 5,200$

HP Printers No 3,500$ 3,500$ 3,500$

Firewall No 5,000$ 5,000$ 5,000$

Canon Scanner No 1,500$ 1,500$ 1,300$

Dell Kace No 2,500$ 2,500$ 2,500$

AMR Software No 6,000$ 6,000$ 7,000$

Trimble Handhelds (Badger) No Handhelds for Meter Readers 210$ 210$ 2,000$

Ascent Capture No 2,000$ 2,000$ -$

Anti-Virus No 7,000$ 7,000$ 7,000$

ESRI No 2,500$ 2,500$ 2,500$

Great Plains No Maintenance & Support 11,000$ 11,000$ 12,000$

Citrix (Go to Assist/Meeting) No 2,000$ 2,000$ 2,000$

XC2 No 1,200$ 1,200$ 1,300$

MPET/MMIS No 40,000$ 36,000$ 20,000$

Maintenance/Troubleshooting No 50,000$ 35,000$ 35,000$

Water CAD No 6,800$ 6,800$ 6,600$

AutoCAD No 3,500$ 3,700$ 5,500$

Go Exchange No 3,500$ 3,500$ 3,500$

IP Switch No 1,000$ 1,000$ 1,000$

Busch Consulting - Hours No firewall block of hours 12,000$ 12,000$ 13,000$

VoIP Phone No 12,000$ 12,000$ 12,000$

Team No 500$ 500$ 500$

Office Watch - Metropolis No 500$ 650$ 650$

SSL Certifcate No 810$ 810$ 810$

Stellent No 700$ 3,000$ -$

Paramount No Maintenance & Support 3,000$ 3,000$ 3,000$

Websense No 4,000$ 4,000$ 4,000$

Terrago No 500$ 500$ 500$

FIS Hosting No March - June 30, 2015 (Great Plains & Paramount Hosting) 20,000$ -$ -$

Fire Suppression System No Fenwall FM-200 Fire Suppression System $ 1,500 $ 1,500 $ 1,500

Copier Maintenance No $ 5,000 $ - $ -

Project Management Software Yes $40,000

Beacon Subscription Fee Yes Orion Cellular Fee ($0.89 per meter per month) For MK01 - MK06 Areas $88,600

Oracle Cloud Services Yes $284,500

FY 2016 - 2017 budget


10-02-10-561-000

Draft 5/10/2016 6 of 12PAGE 87


TOTAL: WU/IT/Admin/Operating Supplies $82,500 $81,444 $77,500 $23,667 $68,000

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

Computer Supplies No Software, storage devices, toner, etc 50,000$ 45,000$ 45,000$

Computer Hardware No Printers, external hard drives, etc 20,000$ 20,000$ 15,000$

Paper for Oce & Large Format Printers No 12,500$ 12,500$ 8,000$

FY 2016 - 2017 budget


10-02-10-563-000

Draft 5/10/2016 7 of 12PAGE 88


TOTAL:WU/IT/Admin/Books, Publications, Subscriptions, and Memberships $1,000 $0 $500 $49 $500

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

Books/Magazines/Subscriptions No Computer Books and Magazines $1,000 $500 $500

FY 2016 - 2017 budget


10-02-10-570-010

Draft 5/10/2016 8 of 12PAGE 89


TOTAL: WU/IT/Admin/Training and Development $15,650 $8,142 $18,650 $290 $12,000

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

IT Training No

Training for IT Personnel (I.T. responsible for several new applications and requesting for formal training to better support staff, including and not limited to: Great Plains, SQL Server, and SharePoint.) Each Training cost is approximately $6000.00, which includes, Registration, All Travel Costs, PerDiem, etc.

$15,000 $18,000 $12,000

Mindfullness Training No Registration for Training for 2 Personnel ($325 x 2) $650 $650 $0

FY 2016 - 2017 budget


10-02-10-571-010

Draft 5/10/2016 9 of 12PAGE 90


TOTAL: WU/IT/Admin/Travel and Per Diem $0 $2,273 $0 $20 $0

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

Per Diem is part of Training & Development $2,273 $20

FY 2016 - 2017 budget


10-02-10-572-010

Draft 5/10/2016 10 of 12PAGE 91


TOTAL:WU/IT/Capital Outlay - Rehablitation and Replacement/Capital Purchases $341,000 $30,174 $406,000 $9,190 $715,175

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

Implementation of New Project Management Software No IT Strategic Plan $266,000 $266,000 $279,300

Microfilm to Image Conversion No $20,000 $20,000 $20,000

Develop capabilities for Asset based Work Order System No Partial budget for this fiscal year (total cost -$ 317,500) $0 $95,000 $110,875

Upgrade Network Cableling No Switch/telephone configuration for new building $55,000 $25,000 $0

Purchase of New/Replacement Computer moved from leases $80,000

Virtual Desktops Yes $225,000

FY 2016 - 2017 budget


10-02-00-604-999

Draft 5/10/2016 11 of 12PAGE 92


TOTAL:WU/IT/Capital Outlay - Expansion/Capital Purchases $190,000 $0 $190,000 $0 $0

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

ActualFY 2015-2016

FY 2015 - 2016 YTD

ActualFY 2016-2017

Develop Web based GIS viewer and mapping layers No IT Strategic Plan - Continuous Developing layers in-house $190,000 $0 $190,000 $0 $0

FY 2016 - 2017 budget


10-02-00-605-999

Draft 5/10/2016 12 of 12PAGE 93

10 WaterQualityProgramBudget2016-2017 Page 1of 3

Water Quality Division

Program Budget - FY 2016 – 2017 Water Quality Division: The Water Quality Division oversees all the activities relating to meeting the requirements of the Environmental Protection Agency’s Safe Drinking Water Act (SDWA). This includes both the microbial and chemical aspects of the regulation. The division also provides support to other divisions to insure the water is safe to drink. Also, the Water Quality Lab provides customer service in relation to water quality issues. Program Description: The Water Quality Division is responsible for all the activities that help insure that the water that The Kauai Department of Water (KDOW) provides to its customers meets all the requirements of the SDWA. The Water Quality Lab also monitors source water quality which is also helpful to operations. The Water Quality Lab handles water quality complaints Special studies to support the development of projects like the surface water treatment plant are also the division’s responsibility. Program Projects: 1. Radionuclide testing for all sources. Estimate cost at $25,000. 2. Make up sampling for repaired wells offline during 2012 phase 2-5 sampling period will be schedule for this year (2016-2017).

Estimate cost at $5000. 3. Disinfection Byproduct sampling is continuous. 4. Nitrate sampling is continuous. 5. Total Coliform Rule microbiological sampling is continuous.

PAGE 94


6. Maintaining State certification to perform microbiological analysis in house is continuous.

7. Weekly monitoring of surface water zone of mixing is continuous.

8. Microbiological Monitoring of sources going on line after extended periods. As needed.

9. Sampling and analysis to determine baseline physical water quality of sources continuous.

10. Worked with SDWB to get Safe Drinking Water Information System (SDWIS) operational. It allows our Lab to share data and plan sampling schedules.

11. Worked with SDWB to launch the Sample Reservation and Collection System (SCRS) which will allow the Lab to schedule sampling with the State Laboratory and follow sample processing.

12. Unregulated Contaminant Monitoring Rule #3 will have a few make up samples and the Surface Water Treatment Plant quarterly sample.

Program Measures

FY

2014-2015

(actual)

FY

2015-2016

(estimate)

FY

2016-2017

(estimate)

Microbiological Samples 1200 1300 1300

Lead and Copper Samples 122 122 122

Water Quality Complaints 75 75 75

Phase 2-5 Testing for 2014-2016 Completed Completed Make up samples

as wells come

back online

PAGE 95


UCMR3 System 434 SE1

and SE2 50%

complete

System 400 SE1

and SE2 complete

Make up samples

as wells come

back online

LT2 Crytosporidium monitoring System 400

October 2016

Radionuclide Testing Started To be completed

PAGE 96

General Expenses - Water Quality


BudgetFY 2014-2015 Actual

FY 2015-2016

Budget

FY 2015-2016

YTD Actual

FY 2016-2017

Proposed

Water Utility Fund10-10-40-540-010 WU/Qual/Purification/Professional Services - General 85,000$ 61,372$ 95,000$ 73,048$ 30,000$ 10-10-40-544-000 WU/Qual/Purification/Freight and Postage Services 2,500$ 1,903$ 2,500$ 1,033$ 2,500$ 10-10-40-561-000 WU/Qual/Purification/Repairs and Maintenance - Other than Water System 1,500$ 1,896$ 2,350$ 1,475$ 2,350$ 10-10-40-563-000 WU/Qual/Purification/Operating Supplies 30,000$ 13,613$ 16,000$ 6,427$ 15,000$ 10-10-40-570-010 WU/Qual/Purification/Books, Publications, Subscriptions, and Memberships 150$ -$ 200$ -$ 500$ 10-10-40-571-010 WU/Qual/Purification/Training and Development 1,200$ 229$ 2,820$ -$ 3,500$

OPERATING EXPENSES 120,350 79,013 118,870 81,983 53,85010-10-40-604-999 WU/Qual/Purification/Capital Outlay - Replacement -$ -$ -$ -$ -$ 10-10-40-605-999 WU/Qual/Purification/Capital Outlay - Expansion/Equipment 4,000$ 5,220$ -$ -$ -$

CAPITAL PURCHASES 4,000.00$ 5,220.49$ -$ -$ -$


SUMMARY OF CAPITAL OUTLAY 4,000$ 5,220$ -$ -$ -$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 124,350$ 84,234$ 118,870$ 81,983$ 53,850$


10- Admin - Water Quality

WQ Expenses (Carl)

Draft 5/10/2016 1 of 8PAGE 97


TOTAL:WU/Qual/Purification/Professional Services - General $85,000 $61,372 $95,000 $73,048 $30,000

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Water sample testing services (Contract Lab Services) No

EPA-mandated UCMR3 testing for Lihue Kapaa System; budget increase due to increased number of samples being taken (covering larger area than last year's contract)

$65,000 $85,000 $30,000

Misc Testing - Phase 2/5 No EPA-mandated compliance monitoring $20,000 $10,000



10-10-40-540-010

Draft 5/10/2016 2 of 8PAGE 98


TOTAL: WU/Qual/Purification/Freight and Postage Services $2,500 $1,903 $2,500 $1,033 $2,500

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016

YTD Actual

FY 2016-2017

Proposed

Shipping samplesNo (was an Admin budget)

24 shipments of $100 each (shipping samples to contract lab) $2,400 $2,400 $2,500

Shipping equipment for calibrationNo (was an Admin budget)

One shipment per year $100 $100



10-10-40-544-000

Draft 5/10/2016 3 of 8PAGE 99


TOTAL:WU/Qual/Purification/Repairs and Maintenance - Other than Water System $1,500 $1,896 $2,350 $1,475 $2,350

Line ItemNew

Request?Notes FY 2014-2015 Budget FY 2014-2015 Actual FY 2015-2016 Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Autoclave maintenance and repairs No Annual inspection and contingency for possible repair (lower than last year because Autoclave is new) $1,500 $2,350 $2,350



10-10-40-561-000

Draft 5/10/2016 4 of 8PAGE 100


TOTAL: WU/Qual/Purification/Operating Supplies $30,000 $13,613 $16,000 $6,427 $15,000

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016

YTD Actual

FY 2016-2017

Proposed

Lab supplies No Sample bottles, reagents, media $20,000 $14,000 $15,000

Water Quality Reports (CCR's) No Preparation & Mailing of Annual Water Quality Reports Notices $10,000 $2,000



10-10-40-563-000

Draft 5/10/2016 5 of 8PAGE 101


TOTAL:WU/Qual/Purification/Books, Publications, Subscriptions, and Memberships $150 $0 $200 $0 $500

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Standard Methods Book Yes Need to update; the current book is out of date $150 $200 $500



10-10-40-570-010

Draft 5/10/2016 6 of 8PAGE 102


TOTAL: WU/Qual/Purification/Training and Development $1,200 $229 $2,820 $0 $3,500

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-

2015 Actual

FY 2015-

2016 Budget

FY 2015-

2016 YTD

Actual

FY 2016-

2017

Proposed

Training classes Yes SDOH & EPA rules and regulations and lab data management $1,200 $2,820 $3,500



10-10-40-571-010

Draft 5/10/2016 7 of 8PAGE 103


TOTAL: WU/Qual/Purification/Capital Outlay - Expansion/Equipment $4,000 $5,220 $0 $0 $0

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016

YTD Actual

FY 2016-2017

Proposed

Ice Machine Yes Contract lab is requiring us to ship samples with ice packs because samples have been coming in too warm to be suitable for testing. Planning a 60 pound per day machine (smallest size made) $4,000 $0 $0



10-10-40-605-999

Draft 5/10/2016 8 of 8PAGE 104

20 EngineeringProgramBudget2016-2017 Page 1 of 4

Engineering Division

Program Budget - FY 2016- 2017

Engineering Division: The Engineering Division is responsible for the design of water projects such as reservoirs, pumping facilities and pipelines by planning, contracting for design and conducting design review for water system improvements funded by the Department as outlined in Water Plan 2020. The Engineering Division is also responsible for the design review and approval of water facilities by private parties for dedication to the Department. There are five permanent positions budgeted for the Engineering division for FY 2015 – 2016. As of March 2016, of the five positions, three positions are filled. The filled positions include a CE VI, a CE V and a CE III. The vacant positions include a CE V and a CE II. The CE II position is in the process of being changed to a CE I position. It is anticipated that a CE I position may be filled sooner than a CE II position. The Special Projects and the Engineering Design & Construction divisions of the Department were reorganized in late 2012, into the Engineering Division and the Construction Management Division. The Engineering Division duties were changed to no longer oversee the construction and construction inspection of new projects. Program Description: The Engineering Division administers the majority of the Capital Improvement Projects (CIP) and Rehabilitation and Replacement Projects (R&R) and provides engineering services to the Operations Division during emergencies. The Engineering Division administers engineering consultant contracts; evaluates the feasibility of pipeline alignments and sites for water facilities; prepares plans and specifications and bid documents for new water facilities. The Division performs all necessary construction plan review for Water Plan 2020 projects. The Engineering Division maintains the Water System Standards, provides service to private developers who design and build water system improvements that will be dedicated to the County by performing construction plan review for water facilities that are being

PAGE 105


dedicated to the County. Program Objectives: 1. Improve the water facilities infrastructure by providing new well sources, storage tanks and waterlines through its CIP Program as

assigned. 2. Maintain and upgrade existing water facilities through the Rehabilitation and Replacement (R&R) Program as assigned. 3. Oversee the design and integration of privately constructed water system improvements, as assigned, that are dedicated into the

Department's system 4. Provide engineering services to ensure the design of the water facilities are done in accordance with the Water System Standards of

the Department. Program Highlights: 1. During fiscal year 2015-2016, the Engineering Division initiated the design of new CIP and R&R projects as part of our overall

effort to address capacity deficiencies and aging infrastructure issues in our water systems. In addition, progress has been made on projects from previous years. Planning and/or Design is proceeding and/or continues for the following projects:

Anini and Kalihiwai Road Pipeline Improvements – Phase 1 and 2 Kilauea 1.0 MG Tank & Connecting Pipeline Kapa‘a Homesteads 1.0 MG Tank (Two 0.5 MG Tanks) & Connecting Pipeline Drill and Test Kapaa Homesteads Well #4 U.H.Experimental Station 0.25 MG Tank & Connecting Pipeline Kalaheo Water System Improvements (0.5 MG Yamada Tank, 0.5 Clearwell Tank and connecting pipeline) Koloa Well 16A & 16B Site, Building, Chlorination and MCC Improvements Replacement of Grove Farm Tanks 1 and 2 with 0.5 MG Tank Land and Well Acquisition, Moloa‘a & Waimea Moloa‘a 0.1 MG Tank

PAGE 106


Lawai-Omao (Koloa Rd.) Waterline Replacements Hanalei Waterlines: Weke, Anai Mahimahi and Heʻe Roads Main Replacements Hanapepe-Ele'ele Booster Pump Rehabilitation Kukuiolono 0.5 MG Tank Kapaia Cane Haul Rd. 18” Water Line Drill and Test Wainiha Well #4 Kokolau Tunnel/Akulikuli Tunnel/Kalaheo Surface Water Improvements feasibility study Rehabilitate Moalepe Tunnel and Access Road Improvements

A portion of these projects are expected to have the designs completed before fiscal year 2016-2017. The design for the Hanalei Well No. 2 is planned to be continued.

The design was completed for the following projects:

Kolo Road Main Replacement 8” Waterline along Halewili Road Koloa Well “D” Retaining Wall and site Repairs

The design for the Weke, Anai, Mahimahi and He’e Road Water line in Hanalei was completed but due to high proposed construction costs, the DOW is currently redesigning the project with the intent to lower the construction cost.

In addition, consultants were selected and design contracts executed for the Hanapepe-Ele‘ele Connecting Water Line (Water System Reorg) Project and the Ha‘ena 0.2 MG Storage Tank (144’) Project.

PAGE 107


PROGRAM MEASURES FY

2014-2015 (estimate)

FY 2015-2016 (estimate)

FY 2016-2017 (estimate)

1. Number of DOW Projects (in design only) 24 23 22

Approximate Design Cost: $9,000,000 $8,000,000 $7,000,000

2. Private Developer Water Projects (design only) 72 40 30

PAGE 108

General Expenses - Engineering


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016

YTD Actual

FY 2016-2017

Proposed Budget

Water Utility Fund - Operating Expenses 385,450$ 174,819$ 674,626$ 52,062$ 460,851$

10-20-10-540-010 WU/Eng/Admin/Professional Services 378,500$ 173,528$ 668,006$ 49,873$ 455,011$ 10-20-10-563-000 WU/Eng/Admin/Operating Supplies 1,150$ 4$ 1,080$ 13$ 300$

10-20-10-570-010WU/Eng/Admin/Books, Publications, Subscriptions, and Memberships 100$ -$ 200$ 16$ 200$

10-20-10-571-010 WU/Eng/Admin/Training and Development 1,200$ 809$ 1,130$ 135$ 1,130$ 10-20-10-572-010 WU/Eng/Admin/Travel and Per Diem 4,000$ 478$ 3,760$ 2,025$ 3,760$ 10-20-10-573-010 WU/Eng/Admin/Meeting Expense 500$ -$ 450$ -$ 450$

Water Utility Fund - Capital Outlay 926,001$ -$ 776,007$ 27,000$ 356,009$

10-20-00-604-000WU/Eng/AdminCapital Outlay - Rehablitation and Replacement/Capital Purchases

926,001$ 776,007$ 27,000$ 356,009$

10-20-00-605-000WU/Eng/Admin/Capital Outlay - Expansion/Capital Purchases

-$ -$ -$ -$ -$

FRC Fund - Capital Outlay 1,599,003$ -$ 1,144,016$ 467,200$ 524,815$

20-20-00-605-000FRC/Eng/Admin/Capital Outlay - Expansion/Capital Purchases

1,599,003$ 1,144,016$ 467,200$ 524,815$

BAB Fund - Capital Outlay 165,000$ -$ 50,001$ -$ 50,001$

30-20-00-605-000BAB/Eng/Admin/Capital Outlay - Expansion/Capital Purchases

165,000$ 50,001$ -$ 50,001$

SUMMARY OF OPERATING EXPENSES 385,450$ 174,819$ 674,626$ 52,062$ 460,851$ SUMMARY OF CAPITAL OUTLAY - PPE

SUMMARY OF CAPITAL OUTLAY - CIP

Water Utility Fund 926,001$ -$ 776,007$ 27,000$ 356,009$ FRC Fund 1,599,003$ -$ 1,144,016$ 467,200$ 524,815$ BAB Fund 165,000$ -$ 50,001$ -$ 50,001$


FY 2016 - 2017

20-Engineering

Eng Expenses (Keith)

Draft 5/10/2016 1 of 10PAGE 109


TOTAL: WU/Eng/Admin/Professional Services $378,500 $173,528 $668,006 $49,873 $455,011

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016

YTD Actual

FY 2016 - 2017

Proposed

Title searches yes title searches, as needed $8,000 $8,000 $25,000

Kukuiolono Tank Site exchange No Site assessment for hazardous materials, demolition of tank; this is a precondition of the land swap needed for ongoing capital project to design a new tank $50,000 $50,000 $50,000

PER, site location, hydraulic analysis, feasibility, EA encumbered Construct Haena 0.2 MG Storage Tank $90,000 $90,000 $0

Preliminary Engineering Report, EA encumbered Hanapepe-Eleele Connecting Pipeline $100,000 $100,000 $0Preliminary Engineering Report, EA no Drill and Develop Kilauea Well #3 $70,000 $70,000Preliminary Engineering Report no Rehabilitate Puupilo Steel Tank $60,000 $1Preliminary Engineering Report no Kuhio Highway (Hardy to Oxford) Main Replacement $60,000 $1Preliminary Engineering Report no Moloaa System Study $40,000 $1Preliminary Engineering Report n/a Rehabiltate Jelly Factory BP station (3-250 gpm) $60,000 $0Preliminary Engineering Report n/a hanapepe stream crossing * $0 $0PER, Soil investigation, EA no UH Experiment Station Tank $130,000 $130,000PER, site location, hydraulic analysis, feasibility, EA No Poipu Tank 1.0 MG tank $60,000 $1 $1

PER; site location, hydraulic analysis, feasibility, EA no Wailua Homesteads 538 1.0 MG Tank $60,000 $1 $1

Preliminary Engineering Report no Island wide study for suitable well sites $1 $1Preliminary Engineering Report, EA no PLH-36 SWTP expansion $1 $1Preliminary Engineering Report, EA no Makanui and Kuai Road Main Replacement $1 $1Preliminary Engineering Report, EA no Hoona, Hoone, Pane Road Main Replacement $1 $1Preliminary Engineering Report yes KP-14a Koloa 6" and 12" main replacement and additonal area $1PER/Feasibility yes Paua Valley tank repair $60,000Preliminary Feasibility Report, EA yes Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replacement $1Surveying yes As-needed surveying services $10,500 $30,000Preliminary Engineering report yes Kilauea Wells MCC $90,000

FY 2016 - 2017

20-Engineering

10-20-10-540-010

Draft 5/10/2016 2 of 10PAGE 110


TOTAL: WU/Eng/Admin/Operating Supplies $1,150 $4 $1,080 $13 $300

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

ActualFY 2016 - 2017

misc supplies (eng & safety No $1,000 $1,000 $300misc supplies No $150 $80 $0

STOP -- Correct Sum at top if there are more than 40 line items

FY 2016 - 2017

20-Engineering

10-20-10-563-000

Draft 5/10/2016 3 of 10PAGE 111


TOTAL: WU/Eng/Admin/Books, Publications, Subscriptions, and Memberships $100 $0 $200 $16 $200

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD


books/publications No General amount if a need is determined during the fiscal year. $100 $200 $200


FY 2016 - 2017

20-Engineering

10-20-10-570-010

Draft 5/10/2016 4 of 10PAGE 112


TOTAL: WU/Eng/Admin/Training and Development $1,200 $809 $1,130 $135 $1,130

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD


Misc training costs No various training opportunites come up during the year that have costs associated with them. $1,200 $1,130 $1,130


FY 2016 - 2017

20-Engineering

10-20-10-571-010

Draft 5/10/2016 5 of 10PAGE 113


TOTAL: WU/Eng/Admin/Travel and Per Diem $4,000 $478 $3,760 $2,025 $3,760

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD


Conference Travel and Per Diem (Non AWWA/HWWA) No as needed; previously budgeted by Admin $4,000 $3,760 $3,760


FY 2016 - 2017

20-Engineering

10-20-10-572-010

Draft 5/10/2016 6 of 10PAGE 114


TOTAL: WU/Eng/Admin/Meeting Expense $500 $0 $450 $0 $450

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD


Meeting supplies No was previously budgeted by Admin $500 $450 $450


FY 2016 - 2017

20-Engineering

10-20-10-573-010

Draft 5/10/2016 7 of 10PAGE 115


TOTAL:WU/Eng/AdminCapital Outlay - Rehablitation and Replacement/Capital

Purchases$926,001 $776,007 $27,000 $356,009

Line ItemNew

Request?Notes ANTICIPATED NTP

FY 2014- 2015

Budget

FY 2015 - 2016

Budget

FY 2015 - 2016

Encumbrance

FY 2016 - 2017

Proposed

10-20-00-604-001 No KW-07 Paua Valley Tank Repair Jan-17 150,000$ 150,000$ 150,000$ 10-20-00-604-005 N/A Install gate valves- hydrant laterals along Poipu Road in-house (Ops) 50,000$ 50,000$ -$ 10-20-00-604-006 No PLH-28 Hanamaulu Main Replacement (Hoohana Street) 51,000$ 1$ 1$ 10-20-00-604-007 No WK-11a Upper Wailua Houselots Main Replacement 250,000$ 1$ 1$

10-20-00-604-009 not feasible Hanapepe Stream Crossing, design phase 225,000$ -$ -$

10-20-00-604-011 Ops Rehabilitiate Jelly Factory BP station (3-250 gpm) in-house 200,000$ 200,000$ -$ 10-20-00-604-013 No PLH-32 Rice Street/Kapule Intersection Improvements 1$ 1$ 1$

10-20-00-604-120 N/A Kilauea 1.0 MG tank (RR 10%)contract

amendment executed

15,000$ 6,000$

10-20-00-604-146 N/A Hanapepe-Eleele Connecting Pipeline HE-1 and HE-10 (RR 12%) Encumbered 27,000$ 27,000$ -$ 10-20-00-604-147 No Rehabilitate Puupilo Steel tank 250,000$ 1$ 10-20-00-604-148 No Kuhio Hwy (Hardy-Oxford) 16" Main replacement (R&R 56% of $100K) 84,000$ 1$

10-20-00-604-149 No Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replacement (RR 56%) 1$ 1$

10-20-00-604-150 No Makanui and Kuai Road Main Replacement (RR 37%) 1$ 1$

10-20-00-604-151 Wailani Road and Waihohonou Road main replacement (EXP 72%) (incorporated intoKP-14 below) 1$

10-20-00-604-152 No Hoona, Hoone, Pane Road main replacement (RR 37%) 1$ 1$

10-20-00-604-xxx Yes KP-14a Koloa 6" and 12" Main Replacement plus additional area (Wailani and Waihohonou Roads part of KP-14) (RR 50%) 1$

10-20-00-604-xxx Yes Kilauea Wells MCC rehab Aug-16 $200,000

FY 2016 - 2017

20-Engineering

10-20-00-604-000

Draft 5/10/2016 8 of 10PAGE 116


TOTAL:FRC/Eng/Admin/Capital Outlay - Expansion/Capital Purchases ANTICIPATED NTP

$1,599,003 $1,144,016 $467,200 $524,815

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2015 - 2016

Budget

FY 2015 - 2016

Encumbrance

FY 2016 - 2017

Proposed

20-20-00-605-006 No PLH-28 Hanamaulu main replacement 99,000$ 1$ 1$ 20-20-00-605-010 No Wailua Homesteads 538 1.0 MG Storage Tank 500,000$ 1$ 1$ 20-20-00-605-014 No Purchase Water System 1 1$ 1$ 1$ 20-20-00-605-015 N/A Purchase Water System 2 1$ 1$ -$ 20-20-00-605-016 No land aqcuisition for Poipu tank 1$ 1$

20-20-00-605-017 No 18" Cane Haul Road Main Agreement completed 90,000$ 90,000$ 69,200$ 20,800$

20-20-00-605-018 No Hanalei Well no, 2 NTP issued* 60,000$ 75,000$ 75,000$ 20-20-00-605-019 Kapaia SWTP expansion 350,000$ 1$ 1$ 20-20-00-605-144 N/A Anini waterline ph b (EXP 79%) NTP issued -$

20-20-00-605-120 N/A Kilauea 1.0 MG tank (EXP 90%)Contract

amendment awarded

135,000$ 49,000$

20-20-00-605-146 N/A Hanapepe-Eleele Connecting Pipeline HE-1 and HE-10 (EXP 88%) Encumbered 1 198,000$ 198,000$ -$ 20-20-00-605-148 No Kuhio Hwy (Hardy-Oxford) 16" Main replacement (EXP 44% of $150K) Feb-16 66,000$ 1$ 20-20-00-605-149 No Kuhio Hwy (N. Papaloa to Waikaea Canal) Main Replacement (EXP 44%) 1$ 1$ 20-20-00-605-150 No Makanui and Kuai Road Main Replacement (EXP 63%) 1$ 1$

20-20-00-605-151 N/A Wailani Road and Waihohonou Road main replacement (EXP 72%) (incorporated intoKP-14 below) 1$ -$

20-20-00-605-152 No Hoona, Hoone, Pane Road main replacement (EXP 63%) 1$ 1$ 20-20-00-605-153 N/A Haena 0.2 MG tank (EXP) Encumbered 200,000$ 200,000$ -$ 20-20-00-605-154 No Drill and Test Kilauea Well #3 (EXP) NTP issued** 300,000$ 300,000$ 20-20-00-605-155 No Wainiha Well #4 (EXP) NTP issued*** 80,000$ 80,000$ 20-20-00-605-156 No land acquisition for Kilauea Well #3 1$ 1$

20-20-00-605-156 N/A land aqcuisition for jelly factory booster pump using existing site 1$ -$

20-20-00-605-156 No land aqcuisition for Wailua Homesteads tank 1$ 1$ 20-20-00-605-156 No Poipu 1 MG Storage Tank 500,000$ 1$ 1$ 20-20-00-605-156 No land acquisition for Haena 0.2 MG tank 1$ 1$ 20-20-00-605-156 No land acquisition for SWTP expansion 1$ 1$

Yes KP-14a Koloa 6" and 12" Main Replacement plus additional area (Wailani and Waihohonou Roads part of KP-14) (EXP 50%) 1$

*Estimated additional funds required for proposed design change.**Proposing new site and redesign. Estimated funds for new scope and resulting contract amendment.

land acquisition for Kilauea Well #3, land aqcuisition for jelly factory booster pump,land acquisition for Haena 0.2 MG tank; funding will be requested when needed.

***Proposed change in scope - possible new site and/or add retaining wall design at current site as mandated by land owner - estimated amount for resulting contract amendment.

FY 2016 - 2017

20-Engineering

FRC 20-20-00-605-000

Draft 5/10/2016 9 of 10PAGE 117


TOTAL: BAB/Eng/Admin/Capital Outlay - Expansion/Capital Purchases ANTICIPATED NTP $165,000 $50,001 $0 $50,001

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed Budget

30-20-00-605-139 No Moloaa Tank site acquisition 115,000$ 1$ 1$ 30-20-00-605-140 No Koloa Well F land acquisition 50,000$ 50,000$ 50,000$

Moloaa Tank site acquisition - funding will be requested when needed.

FY 2016 - 2017

20-Engineering

BAB 30-20-00-605-000

Draft 5/10/2016 10 of 10PAGE 118

21 Construction Management Program Budget 2016-2017 Page 1 of 5

Construction Management Division

Program Budget - FY 2016- 2017 Construction Management Division: The former Engineering Division which was comprised of the Special Projects Division and the Design and Construction Division was reorganized into the Construction Management and Engineering Division in August 2012. The Construction Management Division which is the former Special Project Division was responsible for the design, construction and inspection of water projects such as reservoirs, pumping facilities and pipelines by planning, contracting for design and conducting design review, preparing construction bid documents and subsequent construction management, and inspecting water system improvements funded by the Department as outlined in Water Plan 2020. The Design and Construction Division was responsible for the design review and construction inspection of water facilities by private parties for dedication to the Department. The former Engineering division was also responsible for the administration of the Department’s laboratory and performing the water quality monitoring for our water systems. The current Construction Management Division oversees the construction management and inspection of water projects such as reservoirs, pumping and treatment facilities, and pipelines by reviewing WP 2020 designs, preparing construction RFP documents, subsequent construction management, and inspecting water system improvements funded by the Department and those funded by private parties for dedication to the Department. The Construction Management Division also continues to oversee Department funded design contracts such as the Lihue Baseyard Improvements for the Department of Water.

The Division has been extremely short staffed for the past two fiscal years. There were seven (7) permanent positions for the Construction Management Division for FY 2015 – 2016. Of the seven positions, three positions are within the Project Management Series and four positions are within the Inspector Series. There are (2) two vacancies remaining in Project Management [Project Manager SR-22 & Project Assistant SR-18] and (1) one in the Inspection section [Waterworks Inspector I SR-16]. The positions have been vacant since FY2014-2015 so efforts have been made to recruit on a salary range. We are optimistic that this will attract/retain future CM staff during FY 2016-2017 and beyond. The Division is also in need of a Construction Management clerk with the Engineering Program Assistant contract having expired in 2013. This is a position that the CM Division head plans to create to accommodate the current workload and future Project

PAGE 119


Management Software document management requirements. The Board approved the new position at the February 2016 Board meeting and the Division plans to work with the necessary parties to create the position to hire in FY 2016-2017. The DOW Construction Management division has had an extremely difficult time attracting and retaining qualified staff and continues to implement a plan to deal with the problem. It has been shown that Project Managers are difficult to attract and retain in the same sense as engineers since it is nearly the same requirement but based on Project Manager competition within and outside government throughout the island, state and mainland; it has proven to be harder to attract/retain qualified project managers than engineers. The FY 2016-2017 CM budget proposal reflect the efforts of the Construction Management Project Officer to lead a successful division. Should our efforts to attract/retain competent Project Management staff fail again in FY 2016-2017, we would need to consider reorganizing the divisional series. It will be vital that the Department have support in this process to attract and recruit staff in a timely manner. Program Description: The Construction Management Division administers all of the construction for Capital Improvement Projects (CIP) and Capital Rehabilitation and Replacement Projects (CRP/CRPL) and provides engineering and inspectional services to the Operations Division during emergencies. The Construction Management Division administers construction contracts; evaluates the constructability of pipeline alignments and sites for water facilities; prepares plans and specifications and bid/RFP documents for new water facilities and implements and inspects Department’s standards and policies. The Division performs all necessary construction plan review and construction inspection for Water Plan 2020 projects. The Construction Management Division provides construction management to private developers who design and build water system improvements that will be dedicated to the County by performing construction inspection and reviewing and approving post-construction documents for water facilities that are being dedicated to the County. Program Objectives: 1. Improve the water facilities infrastructure by constructing new well sources, storage tanks and waterlines through its Water Plan

2020 CIP Program as assigned. 2. Maintain and upgrade existing water facilities through the Water Plan 2020 CRP/CRPL Program as assigned.

PAGE 120


3. Coordinate construction and integration of privately constructed water system improvements, as assigned, that are dedicated into

the Department's system. 4. Provide construction management and inspectional services to ensure the assigned construction of water facilities adhere to plans

and specifications and the standards and policies of the Department.

5. Provide engineering design review for all Water Plan 2020 Projects. Program Highlights: 1. The Construction Management Division revised the template and successfully awarded “construction only” contracts via the

Request for Proposal Process.

2. The Construction Management Division worked with the Deputy County Attorney (Water) and completed the annual revisions to the General Provisions for Construction Contracts with the Department of Water.

3. The Construction Project Management Officer worked with DOW staff to draft a revised ADU administrative directive that was signed in January 2016 where ADU’s in the county right of way would be installed by DOW Operations staff. This brings in revenue for the DOW while giving work requested by Operations staff and freeing up time for DOW Design and Construction staff to concentrate on WP 2020 projects. Further, it reduced the overall cost of lateral construction by approximately $10,000 at a time when FRC rates increased nearly $10,000 for 5/8” meters. It was a win-win for the DOW and our future customers.

4. During fiscal year 2015-2016, the Construction Management Division continued the design and initiated construction of several major capital improvements and rehabilitation projects as part of our overall effort to address capacity deficiencies and aging infrastructure issues in our water systems. After CM Division completed the design of the new administration building and secured funding which included a $2M grant from the Department of Health, construction began in FY 14-15 and continued on the Lihue Baseyard Improvements for the Department of Water during FY 15-16 with anticipated completion in FY 16-17. The Department funded Design and Construction Contracts managed by the Construction Management Division totaled

PAGE 121


approximately $13.4 million in FY 15-16. The Construction Management Division selected contractor via Request for Proposal process and awarded construction on the Kolo Road Main Replacement and 8-Inch Water Main Replacement along Halewili Road. There have only been two new projects advertised for construction within FY 15-16 but it is anticipated to be much more active in FY 16-17 as the backlog of designs from the past 4 years are completed. To date the Request for Proposal process has been a success and all future construction projects are intended to be procured by this method and not necessarily the lowest offeror will be chosen for construction. Further, based on current CM Division design reviews, it is anticipated that several water plan 2020 projects will be ready for construction in late FY 15-16 and FY-16-17. In FY 15-16, final inspection and final payment was issued for the Kolo Road Main Replacement.

5. The Construction Management Division managed and inspected construction of various private developer water projects. There were several major subdivision projects that occurred while less time being spent on individual laterals with the signing of the ADU administrative directive drafted by the Construction Project Management Officer to have Operations staff install new ADU laterals. The private sector development has remained steady since last fiscal year with the completion of projects in Kukuiula (Parcel FF), Hokulei Village and 13 other private projects. Private projects are in design and are expected to increase during the next fiscal year in Kukuiula and Grove Farm Properties while new construction will also start/continue at Hooluana at Kohea Loa (Hanamaulu Triangle), Rice Camp Senior Housing Phase II, Wailaau waterline, as well as other private projects.

6. In addition to various County wide trainings, the Construction Management Division staff completed various trainings throughout the fiscal year to stay updated, evolve and progress with the ever changing requirements related to water utility construction such as: Hawaii Rural Water Associations PLC/SCADA Workshop OSHA 10-Hr training Trench Excavation Safety workshop –Competent person training Construction Management Claims & Change Order Webinar Series (16 weeks) completed by Construction Project

Management Officer Temporary Traffic Control Plan Development Workshop AWWA Pumps, Tanks, and Restrained Joints Design Workshop

PAGE 122


6. After a successful pilot implementation of the electronic inspection journal process, the Construction Management Division

fully integrated electronic journaling to all projects currently managed. All Water Plan 2020 and private construction projects are now documented electronically and available via the SharePoint CM Portal created by DOW IT Division. The Construction Management Division continues to evolve with the paperless process and has started the transition to a more comprehensive construction management software in the coming year to include contract management, funding, procurement, and other aspects of project management (Design and Construction) with the IT strategic plan that is based on this initial electronic implementation. The DOW IT Division has been working the CM Division to select a software provider with major after advertising request for proposals in FY 15-16 with implementation happening in FY 16-17.

PAGE 123

General Expenses - Construction Management


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016

YTD Actual

FY 2016-2017

Proposed Budget

Water Utility Fund - Operating Expenses10-21-10-540-010 WU/Const/Admin/Professional Services - General 50,000$ -$ 290,000$ 290,000$ 200,000$ 10-21-10-563-000 WU/Const/Admin/Operating Supplies 2,000$ 1,436$ 2,500$ 1,900$ 4,500$ 10-21-10-570-010 WU/Const/Admin/Books, Publications, Subscriptions, and Memberships 2,775$ 2,214$ 2,850$ 700$ 1,700$ 10-21-10-571-010 WU/Const/Admin/Training and Development 1,700$ 1,300$ 2,500$ 1,065$ 6,250$ 10-21-10-572-010 WU/Const/Admin/Travel and Per Diem 8,000$ 1,857$ 8,000$ -$ 6,500$ 10-21-10-573-010 WU/Const/Admin/Meeting Expense 7,000$ 1,640$ 6,000$ 1,104$ 3,250$

SUMMARY OF OPERATING EXPENSES 71,475.00$ 8,447.33$ 311,850.00$ 294,768.57$ 222,200.00$

10-21-10-604-999WU/Const/Admin/Capital Outlay - Rehablitation and Replacement/Capital Purchases

-$ -$ 10,000$ -$ 10,000$

10-21-10-605-999 WU/Const/Admin/Capital Outlay - Expansion/Capital Purchases -$ -$ 10,000$ -$ 10,000$

SUMMARY OF CAPITAL PURCHASES $0 $0 $20,000 $0 $20,000

10-21-10-604-000 WU/Capital Outlay - R&R/Capital Projects - CM 4,850,001.00$ -$ 2,950,001.00$ 892,868.00$ 5,549,675.00$

10-21-10-605-000 WU/Capital Outlay - Expansion/Capital Projects - CM -$ -$ -$ -$ 2,518,000.00$

20-21-00-605-000 FRC/Capital Outlay - Expansion/Capital Projects - CM 2,800,001.00$ -$ 1.00$ -$ 16,723,675.00$

30-21-00-604-000 BAB/Capital Outlay - R&R/Capital Projects - CM 11,140,108.00$ 7,007,107.00$ 4,630,848.00$ -$ 4,649,000.00$

30-21-00-605-000 BAB/Capital Outlay - Expansion/Capital Projects - CM 11,077,100.00$ -$ 9,036,773.00$ -$ 9,351,000.00$

60-21-00-605-000 SRF/Capital Outlay - R&R/Capital Projects - CM 4,000,000.00$ -$ 2,000,000.00$ 2,000,000.00$ -$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 33,938,685.00$ 7,015,554.33$ 18,969,473.00$ 3,187,636.57$ 39,053,550.00$

FY 2016 - 2017 budget

21- CM division

CM Summary (Dustin)

Draft 5/10/2016 1 of 15PAGE 124


TOTAL:WU/Const/Admin/Professional Services - General $50,000 $0 $290,000 $290,000 $200,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016

Actual

FY 2016 - 2017

Proposed

Construction Management

No -Recurring every 2 years

2 Years on Contract expired, need to re-procure. This is an AS-NEEDED contract we utilize should inspection help be needed. In the past we've used it for required night work over an extended period of time to avoid losing staff to one project but there may be other areas where the contract could be utilized.

$50,000 $290,000 $0 $200,000


FY 2016 - 2017 budget

21- CM division

10-21-10-540-010

Draft 5/10/2016 2 of 15PAGE 125


TOTAL: WU/Const/Admin/Operating Supplies $2,000 $1,436 $2,500 $1,900 $4,500

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016

Actual

FY 2016 - 2017

Proposed

Safety Equipment No -Recurring

Annual replacement of steel toe boots, hard hats, safety vests, ear protection, office workstation ergonomics, etc. $1,000 $1,000 $1,000

Field Equipment No -Recurring As Needed Field Equipment (e.g. misc tools, field tablet, etc.) $1,000 $1,500 $3,500


FY 2016 - 2017 budget

21- CM division

10-21-10-563-000

Draft 5/10/2016 3 of 15PAGE 126


TOTAL:WU/Const/Admin/Books, Publications, Subscriptions, and Memberships $2,775 $2,214 $2,850 $700 $1,700

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016

Actual

FY 2016 - 2017

Proposed

Reference Materials No -Recurring

Annually purchase reference materials as needed such as ACI manuals, Project Management manuals/literature, etc. $2,000 $2,025 $1,000

Contractors Association of Kauai (DOW - Dustin is representative)

No -Recurring We have been a member since 2012. This is an annual fee. $600 $650 $700

American Waterworks Association (Dustin)

No - Recurring AWWA membership. $175 $175 $0


FY 2016 - 2017 budget

21- CM division

10-21-10-570-010

Draft 5/10/2016 4 of 15PAGE 127


TOTAL:WU/Const/Admin/Training and Development $1,700 $1,300 $2,500 $1,065 $6,250

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016

Actual

FY 2016 - 2017

Proposed

CAK Workshops for CM Staff No - Recurring

CM staff annually attend on-island NPDES and Trench Excavation workshops through Contractors Assocication of Kauai.

$1,200 $1,200 $4,950

Misc. Workshops for CM Staff No - Recurring

Annually attend on-island workshops through various agencies as they come up throughout year. This includes mindfullness training

$500 $1,300 $1,300


FY 2016 - 2017 budget

21- CM division

10-21-10-571-010

Draft 5/10/2016 5 of 15PAGE 128


TOTAL: WU/Const/Admin/Travel and Per Diem $8,000 $1,857 $8,000 $0 $6,500

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016

Actual

FY 2016 - 2017

Proposed

Conference Travel and Per Diem (Non AWWA/HWWA)

No - recurring

Would like to send CM Staff to water related construction project management/inspection trainings off-island should beneficial conferences be available.

$8,000 $8,000 $6,500


FY 2016 - 2017 budget

21- CM division

10-21-10-572-010

Draft 5/10/2016 6 of 15PAGE 129


TOTAL: WU/Const/Admin/Meeting Expense $7,000 $1,640 $6,000 $1,104 $3,250

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016

Actual

FY 2016 - 2017

Proposed

Conference fees and registrations (non AWWA/HWWA)

No - recurring

Would like to send CM Staff to water related construction project management/inspection trainings off-island should beneficial conferences or webinars be available.

$7,000 $6,000 $3,250


FY 2016 - 2017 budget

21- CM division

10-21-10-573-010

Draft 5/10/2016 7 of 15PAGE 130


TOTAL:

WU/Const/Admin/Capital Outlay - Rehablitation and Replacement/Capital Purchases

$0 $0 $10,000 $0 $10,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Miscellaneous Yes Initial building permit fees and other related project start-up fees $10,000 $10,000


FY 2016 - 2017 budget

21- CM division

10-21-10-604-999

Draft 5/10/2016 8 of 15PAGE 131


TOTAL:WU/Const/Admin/Capital Outlay - Expansion/Capital Purchases $0 $0 $10,000 $0 $10,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Miscellaneous Yes Initial building permit fees, ground breakings, other related project start-up fees $0 $10,000 $10,000


FY 2016 - 2017 budget

21- CM division

10-21-10-605-999

Draft 5/10/2016 9 of 15PAGE 132


TOTAL:WU/Capital Outlay - R&R/Capital Projects - CM $4,850,001 $0 $2,950,001 $892,868 $5,549,675

Line Item

New

Reques

t?

Notes NTPFY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

10-21-00-604-017 Yes WU/Cns/1.45%R-18In Cane Haul Main (1.45% RR of $3.15M) Mar-17 $45,675

10-21-00-604-029WU/Const/Capital Outlay/09-01, Yamada Tank, Clearwell and connecting pipelines (44% RR) Package A, B, & C (Total $15M)

May-17 $2,200,000 $1 $2,200,000

10-21-00-604-033 Yes WU/Const/Capital Outlay/13-07, Koloa Well D Repairs (100% RR) Sep-16 $1 $300,000 $450,000

10-21-00-604-035 WU/Const/Capital Outlay/XX-YY, HE-14, Eleele Booster Rehab (100% RR) Apr-17 $350,000 $350,000 $800,000

10-21-00-604-102 WU/Const/Capital Outlay/10-01 Ani-01b anini Rd. WL DOW -Princevl (44% RR of $4M) ($2.7M BAB/$1.3M WU) Jun-17 $1,000,000 $1,000,000 $572,000

10-21-00-604-132 WU/Const/Capital Outlay/13-05, Kolo Road Main Replacement (Kilauea School) $1,300,000 $1,300,000 $0

10-21-00-604-132 see rollover

WU/Const/Capital Outlay/13-05, Kolo Road Main Replacement (Kilauea School) $0

10-21-00-604-146 YesWU/Const/Capital Outlay/15-07/HE-01,HE-10, Reorganize Water System Pipeline connecting Hanapepe and Eleele (6" Main Replacement) Phase I (County R/W)(78%RR of $1.9M)

Dec-16 $1,482,000


FY 2016 - 2017 budget

21- CM division

10-21-00-604-000

Draft 5/10/2016 10 of 15PAGE 133


TOTAL:WU/Capital Outlay - Expansion/Capital Projects - CM $0 $0 $0 $0 $2,518,000

Line Item

New

Reques

t?


Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

10-21-00-605-146 YesWU/Const/Capital Outlay/15-07/HE-01,HE-10, Reorganize Water System Pipeline connecting Hanapepe and Eleele (6" Main Replacement) Phase I (County R/W)(22%EXP of $1.9M)

Dec-16 $418,000

10-21-00-605-146 YesWU/Const/Capital Outlay/15-07/HE-01,HE-10, Reorganize Water System Pipeline connecting Hanapepe and Eleele (6" Main Replacement) Phase II (State R/W)(100% EXP of $2.1M)

Mar-17 $2,100,000


FY 2016 - 2017 budget

21- CM division

10-21-00-605-000

Draft 5/10/2016 11 of 15PAGE 134


TOTAL:FRC/Capital Outlay - Expansion/Capital Projects - CM $2,800,001 $0 $1 $0 $16,723,675

Line ItemNew

Request?Notes NTP

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

20-21-00-605-017 FRC/Eng/Capital Outlay/18In Cane Haul Main (98.55% Expansion of $3.15M) Mar-17 $1 $0 $0 $3,195,675

20-21-00-605-029FRC/Const/Capital Outlay/09-01, Yamada Tank, Clearwell & connexting PL (Ex - 56% of $5M) Package A, B, C Total $15M

May-17 $2,800,000 $1 $0 $2,800,000

20-21-00-605-102 Yes WU/Const/Capital Outlay/10-01 Ani-01b anini Rd. WL DOW -Princevl (56% Exp) Jun-17 $728,000

20-21-00-605-XXX Yes WU/Const/Capital Outlay/WK-08-Kapaa Homestead 313' 1.0 MG Tank (Ornellas) (100% FRC of $10M) Feb-17 10,000,000$


FY 2016 - 2017 budget

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Draft 5/10/2016 12 of 15PAGE 135


TOTAL:BAB/Capital Outlay - R&R/Capital Projects - CM $11,140,108 $7,007,107 $4,630,848 $0 $4,649,000

Line Item

New

Request

?


BudgetFY 2014- 2015 Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

30-21-00-604-101 Bond/Const/Capital Outlay/10-01, Ani-01a- Anini and Kalihiwai Road 6 Inch Main (9,156 Ft) 1$ 1$ -$

30-21-00-604-102Bond/Const/Capital Outlay/10-01, Ani-01b- Pipline Replacement along Anini Road from DOW - Princeville Master Meter (R&R- 44%)

Jun-17 452,000$ 452,000$ -$ 1,188,000$

30-21-00-604-107Bond/Const/Capital Outlay/XX-YY, KP-09 - MCC, Chlorination Facilities, Koloa Well 16-A and E and 16-B Site and Bldg Improvements (100% RR)

Jun-17 1,400,000$ 1,600,000$ -$ 1,750,000$

30-21-00-604-109

Bond/Const/Capital Outlay/XX-YY, LO-08, LO-10 - Koloa Rd (Alaloke Pl. - Piko Rd) 8 Inch Main Replacement (1,700 Ft)Lawai 6 Inch and 8 Inch Main Replacement (6,400 Ft) (R&R - 19%)

266,000$ 563,847$ -$

30-21-00-604-112 Bond/Const/Capital Outlay/11-02, PLH-01a - Replace Grove Farm Tanks 1 and 2 (R&R - 40% of $2.7M) Oct-16 800,000$ 800,000$ -$ 1,080,000$

30-21-00-604-114 Bond/Const/Capital Outlay/XX-YY, PLH-39a - Lihue Baseyard Improvements for Department of Water 7,007,107$ -$

30-21-00-604-120Bond/Const/Capital Outlay/02-06, WKK-15 - Construct Kilauea 466 Tank, 1.0MG, Puu Pane Well 3 (R&R - 10% of 4.0M)

Apr-17 250,000$ 250,000$ -$ 400,000$

30-21-00-604-129 Bond/Const/Capital Outlay/11-10, 8"WL along Halewili Rd (Kaumualii Hwy to Haka Hale St) (R&R - 100%) 800,000$ 800,000$ -$

30-21-00-604-136Bond/Const/Capital Outlay/XX-YY, H-05, Weke, Anae, and He'e Roads 6" and 8" Main Replacement (R&R - 11% of $2.1M)

Sep-16 165,000$ 165,000$ -$ 231,000$


FY 2016 - 2017 budget

21- CM division

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Draft 5/10/2016 13 of 15PAGE 136


TOTAL:BAB/Capital Outlay - Expansion/Capital Projects - CM $11,077,100 $0 $9,036,773 $0 $9,351,000

Line ItemNew

Request?Notes NTP

FY 2014- 2015


FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2015 - 2016

Proposed

30-21-00-605-102Bond/Const/Capital Outlay/10-01, Ani-01b- Pipline Replacement along Anini Road from DOW - Princeville Master Meter (Expansion - 56% of $4.0M)

Jun-17 1,848,000$ 1,848,000$ -$ 1,512,000$

30-21-00-605-106 Bond/Const/Capital Outlay/03-04, K-05a - Kalaheo New Tank, 0.5 MG, 886 Ft (Expansion - 50%) 1$ 1$ -$

30-21-00-605-109

Bond/Const/Capital Outlay/XX-YY, LO-08, LO-10 - Koloa Rd (Alaloke Pl. - Piko Rd) 8 Inch Main Replacement (1,700 Ft)Lawai 6 Inch and 8 Inch Main Replacement

(6,400 Ft) (Expansion - 81%)

1,134,000$ 2,403,770$ -$

30-21-00-605-110 Bond/Const/Capital Outlay/WK-08-Kapaa Homestead 313' 1.0 MG Tank (Ornellas) (100% Expansion) 2,810,099$ 1$ -$

30-21-00-605-112 Bond/Const/Capital Outlay/11-02, PLH-01a - Replace Grove Farm Tanks 1 and 2 (Expansion - 60%) of $2.7M Oct-16 1,200,000$ 1,200,000$ -$ 1,620,000$

30-21-00-605-118 Bond/Const/Capital Outlay/WK-39-Kapaa Homestead Well No. 4 (100% Expansion) Feb-17 500,000$ 1$ -$ 750,000$

30-21-00-605-120Bond/Const/Capital Outlay/02-06, WKK-15 - Construct Kilauea 466 Tank, 1.0MG, Puu Pane Well 3 (Expansion - 90%) of $4M

Apr-17 2,250,000$ 2,250,000$ -$ 3,600,000$

30-21-00-605-136Bond/Const/Capital Outlay/XX-YY, H-05, Weke, Anae, and He'e Roads 6" and 8" Main Replacement (Expansion - 89%) of $2.1M

Sep-16 1,335,000$ 1,335,000$ -$ 1,869,000$


FY 2016 - 2017 budget

21- CM division

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Draft 5/10/2016 14 of 15PAGE 137


TOTAL:SRF/Capital Outlay - R&R/Capital Projects - CM $4,000,000 $0 $2,000,000 $2,000,000 $0

Line ItemNew

Request?Notes

FY 2014- 2015


FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2015 - 2016

Proposed

60-21-00-604-114 SRF/Const/Capital Outlay/XX-YY, PLH-39a - Lihue Baseyard Improvements for Department of Water 4,000,000$ -$ -$

60-21-00-604-114 see rollover SRF/Const/Capital Outlay/XX-YY, PLH-39a - Lihue Baseyard Improvements for Department of Water 2,000,000$ -$


FY 2016 - 2017 budget

21- CM division

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Draft 5/10/2016 15 of 15PAGE 138

22 WRPProgramBudgetFY2016-2017 Page 1 of 4

WATER RESOURCES AND PLANNING DIVISION

Program Budget – FY 2016-2017 Program Description The Water Resources and Planning Division is responsible for the review and planning of water systems of proposed developments to assure compatibility with the Department's water general plan. The program provides long-range planning and research and conducts analytical studies to meet the water needs of Kauai; maintains the engineering records; and provide mapping/drafting services for the Department. Program Objectives: 1. To conduct the review and planning of water systems of proposed developments to assure compatibility with the Department's water

general plan including the review of subdivision, zoning, land use and general plan amendments, building permit and water service requests.

2. To conduct investigations to obtain and analyze data to determine capabilities of existing water sources. 3. To conduct long-range planning and research and make analytical studies of water consumption and maximum demand to meet the

water needs of Kauai. 4. To determine hydraulic criteria for reservoirs, pumping stations and water mains, and evaluate and develop water network

requirements, 5. Prepare population projections and estimates for future water use. 6. Conduct investigation for the development of potential sources. 7. Conduct and/or administer studies relating to the protection of water sheds and water resources. 8. Maintain maps and records of all water facilities.

PAGE 139


Program Highlights For fiscal year 2015-2016 the division reviewed and processed applications for subdivisions zoning, use permits, additional dwellings (ADUs), building permits and requests for water services. During FY 15-16 the division assisted the consultant in the preparation and review of water master plans for several large developments located in south and west Kaua‘i. The division assisted the Public Relations section with incidents that occurred, public questions and other things, as necessary. The division assisted with the Department’s Project WET program which included teacher education activities and the Department’s annual Make A Splash Festival that invites students and teachers to the all-day event to learn about water through fun, hands-on activities. The division administers the Department’s security program. The division participated in the completion of the Department Needs Assessment and Facilities Reserve Charge study. The division assisted the Department in the completion of the amendments to the Rules & Regulations to address proposed changes in the Facilities Reserve Charge and water service and subdivision approval process. The division continued to assist other divisions regarding CIP implementation of Water Plan 2020 Projects. The Division assisted in the lobbying efforts for funds for the Department’s “Capital Improvement Projects (CIP), Request for State Aid 2016 Legislative Session” with Kauai State Legislators. The division also coordinated and assisted the USGS with various joint funded projects that included ground water data collection for Lihue, Kauai. The division continued to administer the two-year University of Hawaii “Projecting Future Rainfall Variations for Kauai” study that was started during FY 11-12. The division started the process to update the Department hydraulic system models. Digital scanning of maps and other records onto the Department’s intranet computer system was conducted by WR/P staff. The Kauai Water Use and Development Plan Update was assigned to the division. The contract start was issued in FY 11-12. Division continued to administer the project during FY 15-16. The division developed several Standard Operating Procedures and policies regarding water meter restrictions, additional dwelling unit meter installation, private well water system development, boundary adjustment, fire protection issues, and other administrative policies to address the amendments to the rules and regulations. During FY 15-16, the division participated in outside programs that included the Kauai Watershed Alliance, the Kauai Energy Utility Council, the Kauai Drought Committee and several community watershed councils. The division administered the Department of Water Grant to the Kauai Watershed Alliance through its coordinator, The Nature Conservancy during FY 15-16. The division assisted in the preparation of the County of Kauai Six-Year Capital Improvements Program Update. The division continues to participate on the County “ePlan” building permit application program (paperless review).

PAGE 140


The division represents the Department at the County’s Affordable Housing Task Force (AHTF) meetings that are conducted on a monthly basis or as necessary. The AHTF continues to facilitate the development and approval of the affordable housing projects on the island. During FY 15-16the division continued to expand the Department’s cross connection and backflow prevention program. The division continues to review and approve backflow device plans and conducts the annual field testing program. The division filled the Chief and Water Resources and Planning position and reallocated the Civil Engineer I into Civil Engineer II during the FY 15-16. The filling of the vacant Civil Engineer VI and Civil Engineer III positions are primary division objectives during FY 16-17.

PAGE 141


PROGRAM MEASURES FY 2014 – 2015 (actual)

FY 2015-2016 - (estimate)

FY 2016-2017 (estimated)

1. Processed subdivision applications, zoning/use permits, land use/general plan amendment, ADU clearance applications

159 160 160

2. Processed water service inquires, meter requests 258 350 250

3. Processed building permits 960 760 760

4. Reviewed Backflow Device Plans 31 30 30

5. Back Flow Inspection Program – No. of Devices 1550 1575 1575

6. Hydraulic Model Update Project on-going on-going on-going

7. USGS Stream Flow Study Start on-going

8. USGS Groundwater Monitoring Program on-going on-going on-going

9. Kauai Water Use and Development Plan Update on-going on-going on-going

10. UH “Projecting Future Rainfall and Evapotranspiration for Kauai” Start Summary Notes: Annual Operating and Capital Improvement Budget, Fiscal Year 2016-2017, Water Resources and Planning

PAGE 142


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Propsoed

Water Utility Fund 780,000 233,141 599,050 217,806 793,786

10-22-10-540-010 WU/Plan/Admin/Professional Services $775,000 $225,844 $585,000 $214,505 $779,73610-22-10-563-000 WU/Plan/Admin/Operating Supplies $3,500 $73 $3,250 $1,013 $3,25010-22-10-570-010 WU/Plan/Admin/Books, Publications, Subscriptions, and Memberships $0 $0 $0 $0 $010-22-10-571-010 WU/Plan/Admin/Training and Development $1,500 $7,224 $3,000 $2,288 $3,00010-22-10-572-010 WU/Plan/Admin/Travel & Per Diem $0 $0 $7,800 $0 $7,800

SUMMARY OF OPERATING EXPENSES $780,000 $233,141 $599,050 $217,806 $793,786

10-22-00-604-999WU/Plan/Capital Outlay - Rehablitation and Replacement/Capital Purchases

$0 $0 $0 $0 $0

10-22-00-605-999WU/Plan/Capital Outlay - Expansion/Capital Purchases

$0 $0 $0 $0 $0

SUMMARY OF CAPITAL PURCHASES $0 $0 $0 $0 $0

SUMMARY OF OPERATING EXPENSES $780,000 $233,141 $599,050 $217,806 $793,786

SUMMARY OF CAPITAL PURCHASES $0 $0 $0 $0 $0

OPERATING EXPENSES PLUS CAPITAL OUTLAY $780,000 $233,141 $599,050 $217,806 $793,786


22- WRP division

(22) WRP

Draft 5/10/2016 1 of 5PAGE 143

22- WRP division.xlsx

TOTAL: WU/Plan/Admin/Professional Services $775,000 $225,844 $585,000 $214,505 $779,736

Line Item

New

Request

?

NotesFY 2014 - 2015

Budget

FY 2014 - 2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Budget

Kauai Watershed Alliance Yes Renewal of Annual Request $150,000 $150,000 $200,000

USGS Ground Monitoring Program No Renewal - Joint Funding Agreement (KDOW - USGS) Ground-Monitoring Program $45,000 $45,000 $45,000

Water Use and Development Plan Update No Job WRP 01, Contract 535, Contract Amount: $514,000.00 (Encumbured) $0 $0 $0

Hydraulic Model Update No Updating and Calibrating the existing hydraulic model $500,000 $300,000 $300,000Rate Study No to complete existing FRC study $40,000 $40,000 $0Stream Flow No KDOW- USGS stream flow study $50,000 $50,000Water Meter Location Map Update and FRC List No Update meter map and FRC list $40,000 $1

UH Evapotranspiration YES UH "Projecting Future Rainfall and Evapotranspiration for Kauai" $184,735


22- WRP division

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Draft 5/10/2016 2 of 5PAGE 144

TOTAL: WU/Plan/Admin/Operating Supplies $3,500 $73 $3,250 $1,013 $3,250

Line Item New Request? Notes FY 2014 - 2015 Budget FY 2014 - 2015 ActualFY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Budget

Dual Monitors No For E-plan Review (Building Permits), AutoCad, WaterGems-Hydraulic Model, Reports $3,500 $0 $0

Fire Hydrant Testing Kit No Fire Hydrant Flow Testing Tools & Equipment to Calibrate Hydraulic Model $3,000 $3,000

Work equipment (shoes, traffic cones, etc.) No Used for Safety of Personnel out in the field $250 $250


22- WRP division

10-22-10-563-000

Draft 5/10/2016 3 of 5PAGE 145

TOTAL: WU/Plan/Admin/Training and Development $1,500 $7,224 $3,000 $2,288 $3,000

Line ItemNew

Request?Notes

FY 2014 - 2015

Budget

FY 2014 - 2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Budget

Bentley LEARN Passport Renewal No Hydraulic Model (Bentley-WaterGEMS) Training Subscription $1,500 $3,000 $3,000

Miscellaneous Trainings No GIS, AutoCAD, Microsoft, FH Testing (needed for Hydraulic Modeling Update), travel (workshop, conferences, etc.)


22- WRP division

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Draft 5/10/2016 4 of 5PAGE 146

TOTAL: WU/Plan/Admin/Travel & Per Diem $0 $7,800 $7,800

Line ItemNew

Request?Notes

FY 2014 - 2015

Budget

FY 2014 - 2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Budget

Bentley LEARN Passport Renewal No Hydraulic Model (Bentley-WaterGEMS) Training Subscription

Miscellaneous Trainings No GIS, AutoCAD, Microsoft, FH Testing (needed for Hydraulic Modeling Update), travel (workshop, conferences, etc.) $0 $7,800 $7,800

airfare = $1,300hotel = $920perdiem = 1070Miscellaneous Trainings = $4,510


22- WRP division

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30 FiscalProgramBudget FY 2016-2017 Page 1 of 3

PROGRAM BUDGET – FY 2016-2017

Program Description:

The Fiscal Division is directly involved in planning and directing the financial activities of the Department of Water and is responsible for administering the fiscal programs and customer activities of the Department including but not limited to: cash management, cost accounting, payroll, leave records, accounts payable, utility plant accounting, meter reading, consumer billing and accounting and; preparation of financial and statistical reports; conduct internal audits and facilitate financial and statistical studies of the Department for reports and rate making; prepare the financial statements for yearly audit and assists the Manager in the development of the department’s annual budget.

Program Objectives:

Administration

1. To preserve the financial integrity of the Department through internal control and annual financial audits. 2. To oversee all fiscal activities, fiscal recording and reporting, the preparation of the financial statements and annual budgets. 3. To develop accounting policies and standard operating procedures. 4. To oversee supervision of accounting and billing staff, and monitor proper implementation of generally accepted accounting

principles. 5. To generate a return of investments and to insure deposits with financial institutions are fully collateralized. 6. To manage the department’s budget and ensuring the availability of funds to meet cash flow requirements.

Accounting 1. To provide accurate, complete, and timely recording and reporting of the financial transactions and activities of the

Department. 2. To process the Department’s payroll in a timely manner. 3. To process accounts payable and issue payments in a timely and efficient manner. 4. To ensure accountability of the Utility Plant Assets and Property.

FISCAL DIVISION

PAGE 148


Consumer Service 1. To provide timely billing, collection, accounting and depositing of water bills and jobbing invoices. 2. Process meter applications and new services. 3. Service customers through inquires on billing, payment and collection matters. 4. Maintain records of accounts receivable.

Program Highlights

Programs Measures

FY 2015

(actual)

FY 2016

(estimate)

FY 2017

(estimate)

Annual Financial Audit Yes

Yes

Yes

Return on Investments .50% .41% .40% Water billings (No. of bills issued) 235,171 237,060 238,900 New Meter applications 206 225 230 Accounts payable transaction 2,383 2,674 3,000 Payroll checks 1,951 2025 2028 Payroll processed in work days 6 6 6

Water rates will remain the same in FY 2016- 2017 while the department is undertaking another 5 Year Water Rate Study. An independent outside consultant was retained as of January 4, 2016 to assist the department with this project and it is anticipated that this will be completed by the end of calendar year 2016.

The department is in the process of implementing a new Customer Care & Billing System independent from Honolulu Board of Water Supply (HBWS). A consultant has been selected; contract is pending DOW board’s approval.

PAGE 149


Accounting System: Accounting uses Great Plains Financial System to process and maintain the general ledger. Monthly financial closing and financial reporting was enabled; monthly reporting to the board has been accelerated. A new budget format was introduced where each Division Head is now designated as budget managers of their own division’s

budget. Each has access to an Encumbrance Report where they can monitor their year to date budget status. Payroll is processed twice a month through the County’s AS 400 payroll system. The DOW adheres to the County’s payroll

deadline to meet their closing requirements. The Department uses Maintenance Productivity Enhancement Tool (MPET) to process Operations’ timesheet for payroll. In

addition, MPET is used to maintain Materials and Meters Inventory as well as keeping track of Work Orders for billable and non-billable charges.

Fiscal Reorganization to re-align some existing positions with current job descriptions was submitted and approved by the board; still working with the County’s Human Resources department for approval.

Funded Accountant I vacant position @ 100%; FY 2015- 2016 was $1 funded in; vacancy was a strain on existing accounting staff.

Contracted Professional Consultants to conduct a new five (5) year water rate study. Consumer Service: DOW water bills are generated through the Honolulu Board of Water Supply (HBWS). The use of CC&B now allows the department to bill monthly; meters are read monthly. Lock box implementation was completed. E-bill presentment is an option available to customers that supports “GO Green” initiative. The use of credit card as payments for water bills is under consideration. New contract was awarded to consultants to help DOW implement new Customer Care & Billing (CC&B); this will enable

department to move away from HBWS’ CC&B hosting.

PAGE 150

General Expenses - Billing


BUDGET

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Water Utility Fund 654,511$ 179,893$ 436,331$ 205,124$ 298,325$

10-30-20-540-010 WU/Bill/Collection/Professional Services - General 30,001$ 232$ 105,001$ -$ -$ 10-30-20-541-010 WU/Bill/Collection/Other Services 110,000$ 10,200$ 30,000$ 17,501$ 30,100$ 10-30-20-541-020 WU/Bill/Collection/Billing Costs 495,360$ 166,885$ 292,380$ 185,723$ 255,500$ 10-30-20-563-000 WU/Bill/Collection/Operating Supplies 3,000$ 1,710$ 2,800$ 1,214$ 2,500$ 10-30-20-570-010 WU/Bill/Collection/Books, Publications, Subscriptions, and Memberships 500$ -$ 500$ -$ -$ 10-30-20-571-010 WU/Bill/Collection/Training and Development 15,650$ 868$ 5,650$ 686$ 6,000$ 10-30-20-572-010 WU/Bill/Collection/Travel and Per Diem -$ -$ -$ -$ 4,225$

Capital Purchases $28,000 $0 $1,100,000 $887,034 $290,680

10-30-00-604-999 WU/Bill/Collection/Capital Outlay - Rehabilitation and Replacement/Equipment 28,000$ -$ -$ 27,714$ -$ 10-30-00-605-999 WU/Bill/Collection/Capital Outlay - Expansion $0 $0 $1,100,000 $859,320 $290,680


SUMMARY OF CAPITAL PURCHASES 28,000$ -$ 1,100,000$ 887,034$ 290,680$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 682,511$ 179,893$ 1,536,331$ 1,092,158$ 589,005$


30- Fiscal - billing

General Expenses (Billing)

Draft 5/10/2016 1 of 10PAGE 151


TOTAL:WU/Bill/Collection/Professional Services - General $30,001 $232 $105,001 $0 $0

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Feasibility study for alternative payment options Yes Investigate costs and benefits of accepting credit card payments and

other payment options $1 $1 $0

CC&B Support and Change Requests No CC&B Software & Hardware Support - Kauai cost allocation $30,000 $5,000Project Management Yes New Billing Software $0 $100,000 $0



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TOTAL: WU/Bill/Collection/Other Services $110,000 $10,200 $30,000 $17,501 $30,100

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Armored Car Service No Deposit pick up from DOW to Bank institution $10,000 $10,000 $10,100

Billing System Enhancements NoCHANGE ORDER ALLOWANCE: TO Modify system to accommodate AMR upgrade, Billing Field Activity (F/A) Integration into MPET, Lockbox services, IVR, e-Bill services, and custom reports

$100,000 $20,000 $20,000

As needed Change Order Requests:Field Activity Integration to MPET Work Order Lockbox Service Credit Card Payment OptionIVR & E-bill servicesCustom ReportsPrinting - Miscellaneous forms



10-30-20-541-010

Draft 5/10/2016 3 of 10PAGE 153


TOTAL: WU/Bill/Collection/Billing Costs $495,360 $166,885 $292,380 $185,723 $255,500

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Postage for Water Bills No Postage for Water Bills $92,400 $92,400 $92,400Bill Processing Fees No Bill Processing fees $102,960 $97,680 $87,500

Billing System No Charges from HBWS for License, Software & Hardware Support. (50% of 99,273, rounded) $260,000 $70,700 $50,000

Lock box service No PO Box rental $1,600 $1,600Lock box service Bank fees / Lock box processing fees 30000 $20,000 $24,000

E-bill services $10,000 $10,000 $0Contingency No Contingency for Higher Postage Rates and Additional Mailing $0 $0



10-30-20-541-020

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TOTAL: WU/Bill/Collection/Operating Supplies $3,000 $1,710 $2,800 $1,214 $2,500

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Miscellaneous supplies No Binders, receipt paper, and other supplies not covered in the office supply budget $3,000 $2,800 $2,500



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Draft 5/10/2016 5 of 10PAGE 155


TOTAL:WU/Bill/Collection/Books, Publications, Subscriptions, and Memberships $500 $0 $500 $0 $0

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

GFOA Y Membership for one employee (to secure lower rates on conference fees) $500 $500 $0



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TOTAL: WU/Bill/Collection/Training and Development $15,650 $868 $5,650 $686 $6,000

Line ItemNew

Request?Notes FY 2014-2015 Budget FY 2014-2015 Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Staff Training Y CC&B and/or new CIS billing $15,000 $5,000 $5,000Mindfullness Training Yes 325 * 2 $650 $650 $0Staff development trainings KCC - OCET and other skills training $1,000



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TOTAL: WU/Bill/Collection/Travel and Per Diem $0 $0 $0 $4,225

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Staff Travels No Coordination w/ HBWS, Maui water departments ($200+20)*3 $660GASB or GAAP Trainings Yes Continuing Education for GASB and GAAP updates $3,565

Airfare for 1 ($1,300)Hotel ( $220*5)Per diem ( $145*7)Miscellaneous ($150)



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TOTAL:WU/Bill/Collection/Capital Outlay - Rehabilitation and Replacement/Equipment $28,000 $0 $0 $27,714 $0

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

2W pick up truck Yes Replace CK 1911 for Meter Reader. Year and mileage - 2006, 154,000 miles. $25,000 $0

2W pick up truck Yes Budget transfer from Op's budget $3,000 $0



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Draft 5/10/2016 9 of 10PAGE 159


TOTAL: WU/Bill/Collection/Capital Outlay - Expansion $0 $0 $1,100,000 $859,320 $290,680

Line ItemNew

Request?Notes

FY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

New Billing System No Implementation of a New Customer Information System (CIS) for Billing & Collection. $0 $0 $1,100,000 $240,680

New Security System Yes New Security System for the new building $50,000



10-30-00-605-999

Draft 5/10/2016 10 of 10PAGE 160

General Expenses - Accounting


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016

YTD Actual

FY 2016-2017

Proposed

Water Utility Fund 368,775$ 139,912$ 361,135$ 146,123$ 317,075$

10-31-10-540-010 WU/Acctg/Admin/Professional Services - General $171,000 $13,500 $171,000 $35,861 $56,00010-31-10-540-020 WU/Acctg/Admin/Accounting and Auditing $105,000 $71,000 $100,000 $74,900 $190,00010-31-10-541-010 WU/Acctg/Admin/Other Services - General $28,800 $25,637 $28,800 $15,432 $28,80010-31-10-562-000 WU/Acctg/Admin/Office Supplies $46,000 $22,590 $45,000 $15,313 $30,00010-31-10-563-000 WU/Acctg/Admin/Operating Supplies $10,000 $1,338 $4,700 $2,033 $3,50010-31-10-570-010 WU/Acctg/Admin/Books, Publications, Subscriptions, and Memberships $1,500 $200 $1,410 $190 $1,41010-31-10-571-010 WU/Acctg/Admin/Training and Development $2,975 $2,034 $2,975 $658 $2,00010-31-10-572-010 WU/Acctg/Admin/Travel & Per Diem $2,900 $1,444 $6,050 $1,737 $4,76510-31-10-573-010 WU/Acctg/Admin/Meeting Expense $600 $2,169 $1,200 $0 $600


SUMMARY OF CAPITAL PURCHASES -$ -$ -$ -$ -$

OPERATING EXPENSES PLUS CAPITAL OUTLAY 368,775$ 139,912$ 361,135$ 146,123$ 317,075$

FY 2016 - 2017 budget

31- Fiscal - accounting

Accounting (Tess)

Draft 5/10/2016 1 of 10PAGE 161


TOTAL:WU/Acctg/Admin/Professional Services - General $171,000 $13,500 $171,000 $35,861 $56,000

Line Item New Request? NotesFY 2014-2015

Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Bond Counsel No County's allocation to DOW. County makes all decisions regarding isssuing and refunding bonds. $15,000 $15,000 $15,000

Actuarial & Valuation Services No OPEB - Other Post Employment Benefits & ERS - County and/or State allocation to DOW. $15,000 $15,000 $15,000

Workers Comp Actuarial Valuation No County's allocation to DOW. County makes all decisions regarding procurement and use of these services. $6,000 $6,000 $6,000

New Water Rate Study for FY 2017-2022 Yes Financial Planning & Rate analysis $135,000 $135,000 $20,000

FY 2016 - 2017 budget


10-31-10-540-010

Draft 5/10/2016 2 of 10PAGE 162


TOTAL: WU/Acctg/Admin/Accounting and Auditing $105,000 $71,000 $100,000 $74,900 $190,000


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Auditor No Annual financial audit (FY 2016). $85,000 $80,000 $170,000Consultant No. Consulting services as needed. $20,000 $20,000 $20,000

FY 2016 - 2017 budget


10-31-10-540-020

Draft 5/10/2016 3 of 10PAGE 163


TOTAL: WU/Acctg/Admin/Other Services - General $28,800 $25,637 $28,800 $15,432 $28,800


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Bank Service Fees No Analysis Charge ( Average $2400 per month) $28,800 $28,800 $28,800On call janitorial services Yes On call Janitorial services (30days@$35) $0 $0 $0

FY 2016 - 2017 budget


10-31-10-541-010

Draft 5/10/2016 4 of 10PAGE 164


TOTAL: WU/Acctg/Admin/Office Supplies $46,000 $22,590 $45,000 $15,313 $30,000


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Copy Paper No $9,000 $9,000 $5,000

Office Supplies No Pens, Pencils, Writing Pads, Binders, Storage Boxes, Folders, Note Pads, Etc $16,000 $16,000 $10,000

Freight (Office Supplies) No $1,000 $1,000 $1,000

Miscellaneous Forms No Letterheads, envelopes, booklet covers $4,000 $4,000 $2,000

Janitorial Supplies No $6,000 $6,000 $6,000

Zee Medical Front Office $5,000 $5,000

Office and Desk Accessories No $10,000 $4,000 $1,000

FY 2016 - 2017 budget


10-31-10-562-000

Draft 5/10/2016 5 of 10PAGE 165


TOTAL: WU/Acctg/Admin/Operating Supplies $10,000 $1,338 $4,700 $2,033 $3,500


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Miscellaneous supplies No Binders and other specialty items not included in the Admin office supply budget $5,000 $4,700 $3,500

Dual Monitors No Dual Monitors $5,000 $0

FY 2016 - 2017 budget


10-31-10-563-000

Draft 5/10/2016 6 of 10PAGE 166


TOTAL:WU/Acctg/Admin/Books, Publications, Subscriptions, and Memberships $1,500 $200 $1,410 $190 $1,410

Line ItemNew

Request?Notes FY 2014-2015 Budget FY 2014-2015 Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

GFOA No Membership for controller plus one other (to secure lower rates on conference fees) $1,000 $1,000 $1,000

Subscriptions No GFOA subscriptions $500 $410 $410

FY 2016 - 2017 budget


10-31-10-570-010

Draft 5/10/2016 7 of 10PAGE 167


TOTAL: WU/Acctg/Admin/Training and Development $2,975 $2,034 $2,975 $658 $2,000


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Trainings Y Staff training $2,000 $2,000 $2,000Mindfullness Training Yes 325 * 3 $975 $975

FY 2016 - 2017 budget


10-31-10-571-010

Draft 5/10/2016 8 of 10PAGE 168


TOTAL: WU/Acctg/Admin/Travel & Per Diem $2,900 $1,444 $6,050 $1,737 $4,765

Line Item New Request? Notes FY 2014-2015 Budget FY 2014-2015 ActualFY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Travel & Per Diem NO Continuing Education for GAAP and GASB updates $2,900 $4,850 $3,565Airfare for 1 ($1,300)Hotel ( $220*5)Per diem ( $145*7)Miscellaneous ($150)

Interisland meetings Interisland travels (240 * 5) $1,200 $1,200

FY 2016 - 2017 budget


10-31-10-572-010

Draft 5/10/2016 9 of 10PAGE 169


TOTAL: WU/Acctg/Admin/Meeting Expense $600 $2,169 $1,200 $0 $600

Line Item New Request? Notes FY 2014-2015 Budget FY 2014-2015 ActualFY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

GFOA Conference No GFOA registration $600 $600 $1,200 $600

GFOA sponsored trainings and conferences to keep up to date with new GASB statements

FY 2016 - 2017 budget


10-31-10-573-010

Draft 5/10/2016 10 of 10PAGE 170


Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Water Utility Fund 27,508,001 27,232,346 21,864,049 21,970,624

10-01-10-530-060 WU/Admin/Admin/Post-Employment Benefits (OPEB) $884,000 $914,000 $613,065 $968,00010-00-10-547-000 WU/Acctg/Admin/County Service Charge $1,989,642 $1,989,642 $1,492,232 $1,991,25010-00-90-580-000 WU/Depreciation/Depreciation** $6,707,560 $7,323,987 $4,812,634 $7,314,75010-00-90-581-000 WU/Depreciation/Amortization** $649,122 $0 $445,317 $650,00010-00-00-582-000 WU/Interest Expense $4,013,376 $4,096,369 $2,931,174 $3,808,66010-00-00-590-000 WU/Transfers to Other Funds $4,000,000 $2,000,000 $1,823,786 $010-00-00-590-001 WU/Transfers to Other Funds (DSR) $2,100,000 $100,000 $0 $010-00-00-590-002 WU/Transfers to Other Funds (ER) $1,200,000 $1,100,000 $0 $010-00-00-601-000 WU/Bond Proceeds $0 $0 $0 $010-00-00-602-000 WU/Loan Proceeds $0 $2,000,000 $1,994,202 $010-00-00-682-000 WU/Debt Principal Expense $4,390,954 $4,483,163 $4,517,018 $4,717,29620-00-00-590-000 FRC/Transfers to Other Funds $1,573,347 $1,225,185 $1,225,185 $2,500,66830-31-10-541-010 Bond/Transfers to Other Funds $0 $0 $15,235 $20,00030-00-00-590-000 Bond/Transfers to Other Funds $0 $0 $0 $060-00-00-590-000 SRF/Transfers to Other Funds -$2,000,000 $0 $1,994,202 $060-00-00-602-000 SRF/Loan Proceeds $2,000,000 $2,000,000 $0 $0

**Depreciation/Amortization - non cash expenditure, and not included in budget summary of expenses.

FY 2016 - 2017 budget

32 - Fiscal - others

General Expenses (Fiscal)

Draft 5/10/2016 1 of 15PAGE 171

TOTAL:WU/Admin/Admin/Post-Employment Benefits (OPEB) $884,000 $914,000 $613,065 $968,000

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Budget

OPEB Expense No Amount is estimated and is subject to change. New valuation is coming out around end of April $914,000 $968,000

FY 2016 - 2017 budget


10-01-10-530-060

Draft 5/10/2016 2 of 15PAGE 172

TOTAL: WU/Acctg/Admin/County Service Charge $1,989,642 $1,989,642 $1,492,232 $1,991,250

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

County Service Charge 2408 - 6" @ $804 = $1,936,032; 40 - 4" Hydrant @ $276.00 = $11,040 ; 330 - Standpipes @ $129.00 = $42,570 $1,989,642 $1,991,250

FY 2016 - 2017 budget


10-00-10-547-000

Draft 5/10/2016 3 of 15PAGE 173

TOTAL: WU/Depreciation/Depreciation** $6,707,560 $7,323,987 $4,812,634 $7,314,750

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Depreciation Yes Depreciation based on FY 2015 financials $7,323,987 $7,314,750

FY 2016 - 2017 budget


10-00-90-580-000

Draft 5/10/2016 4 of 15PAGE 174

TOTAL: WU/Depreciation/Amortization** $649,122 $0 $445,317 $650,000

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Amortization Yes Amortization based on FY 2014 financials $650,000

FY 2016 - 2017 budget


10-00-90-581-000

Draft 5/10/2016 5 of 15PAGE 175

TOTAL: WU/Interest Expense $4,013,376 $4,096,369 $2,931,174 $3,808,660

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

BudgetFY 2015-2016 YTD

FY 2016-2017

Proposed

01-00-00-582-01 1980 FmHA (93) $900 $900 $001-00-00-582-02 Kauai GOB 2011 A Series (97.1) $148,600 $148,600 $130,55001-00-00-582-03 2005A Water Bonds (86) $4,994 $4,994 $001-00-00-582-04 2012A Water Bonds -Refunded Part of 2005A (97.3) $114,188 $114,188 $111,28801-00-00-582-05 2010A Series -BAB (92) $2,860,306 $2,860,306 $2,745,05301-00-00-582-06 2005A Water Bonds, Partial Refunding of 2001 Series A (87) $104,444 $104,444 $77,33801-00-00-582-07 SRF Loan Hanapepe River Crossing (80) $26,271 $26,271 $20,79301-00-00-582-08 SRF Loan Hanapepe 27" Pipeline (81) $14,642 $14,642 $11,58901-00-00-582-09 SRF Loan Wailua Homesteads Well No. 3 (82) $7,961 $7,961 $6,35901-00-00-582-10 SRF Loan Lihue Steel Tanks 1 & 2 (83) $26,787 $26,787 $21,90601-00-00-582-11 SRF Loan Ornellas 0.2 MG Tank (84) $17,795 $17,795 $14,56301-00-00-582-12 SRF Loan 16" Waterline Kuhio Hwy Wailua (85) $48,914 $48,914 $40,65301-00-00-582-13 SRF Loan - Poipu Rd 16 inch main (88) $115,849 $115,849 $97,83201-00-00-582-14 SRF Loan - Stable 1.0 MG Tank (89) $198,466 $198,466 $171,96901-00-00-582-15 SRF Loan - Kaumualii Hwy 12 inch Main Repl Elepaio (90) $112,461 $112,461 $98,02501-00-00-582-16 SRF Loan - Waha, Wawae & Niho (91) $54,786 $54,786 $47,75401-00-00-582-17 SRF Loan - Kapilimao 0.5 MG Tank (94) $112,376 $112,376 $101,14601-00-00-582-18 SRF Loan- Kokolau (98) $31,098 $31,098 $22,82501-00-00-582-19 SRF Loan- Kapilimao Well (99) $16,464 $16,464 $12,33201-00-00-582-20 SRF Loan - Wailua Houselots Main Repl $33,758 $49,506 $48,64701-00-00-582-21 SRF Loan - Plh 39a, Lihue Baseyard $24,221 $29,562 $28,039

FY 2016 - 2017 budget


10-00-00-582-000

Draft 5/10/2016 6 of 15PAGE 176

TOTAL: WU/Transfers to Other Funds $4,000,000 $2,000,000 $1,823,786 $0

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Transfer SRF Loan forgiveness Transfer estimated proceeds from SRF loan forgiveness to SRF fund $0

Transfer SRF Loan Proceeds Transfer estimated proceeds from SRF loan to SRF fund $2,000,000

FY 2016 - 2017 budget


10-00-00-590-000

Draft 5/10/2016 7 of 15PAGE 177

TOTAL: WU/Transfers to Other Funds $2,100,000 $100,000 $0 $0

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Debt Service Reserve (50% of annual debt service, $2.1M transferred) $100,000

FY 2016 - 2017 budget


10-00-00-590-001

Draft 5/10/2016 8 of 15PAGE 178

TOTAL: WU/Transfers to Other Funds $1,200,000 $1,100,000 $0 $0

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

25% of $25.8M less $3.6M transferred Emergency Reserve (25% of Operating Revenues, $3.6M transferred) $1,100,000

FY 2016 - 2017 budget


10-00-00-590-002

Draft 5/10/2016 9 of 15PAGE 179

TOTAL: WU/Loan Proceeds $2,000,000 $1,994,202 $0

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

SRF Loan Proceeds SRF Loan Proceeds $2,000,000 $0

FY 2016 - 2017 budget


10-00-00-602-000

Draft 5/10/2016 10 of 15PAGE 180

TOTAL: WU/Debt Principal Expense $4,390,954 $4,483,163 $4,517,018 $4,717,296

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

01-00-00-682-01 1980 FmHA (93) $18,000 $18,000 $001-00-00-682-02 Kauai GOB 2011 A Series (97.1) $290,000 $290,000 $310,00001-00-00-682-03 2005A Water Bonds (86) $75,000 $75,00001-00-00-682-04 2012A Water Bonds -Refunded Part of 2005A (97.3) $0 $0 $145,00001-00-00-682-05 2010A Series -BAB (92) $1,915,000 $1,915,000 $2,030,00001-00-00-682-06 2005A Water Bonds, Partial Refunding of 2001 Series A (87) $295,000 $295,000 $315,00001-00-00-682-07 SRF Loan Hanapepe River Crossing (80) $64,138 $64,138 $65,41701-00-00-682-08 SRF Loan Hanapepe 27" Pipeline (81) $35,743 $35,743 $36,45501-00-00-682-09 SRF Loan Wailua Homesteads Well No. 3 (82) $21,015 $21,015 $21,24501-00-00-682-10 SRF Loan Lihue Steel Tanks 1 & 2 (83) $65,565 $65,565 $66,16901-00-00-682-11 SRF Loan Ornellas 0.2 MG Tank (84) $41,958 $41,958 $42,45201-00-00-682-12 SRF Loan 16" Waterline Kuhio Hwy Wailua (85) $120,992 $120,992 $121,37901-00-00-682-13 SRF Loan - Poipu Rd 16 inch main (88) $263,872 $263,872 $264,71601-00-00-682-14 SRF Loan - Stable 1.0 MG Tank (89) $376,329 $376,329 $378,31701-00-00-682-15 SRF Loan - Kaumualii Hwy 12 inch Main Repl Elepaio (90) $201,749 $201,749 $203,04001-00-00-682-16 SRF Loan - Waha, Wawae & Niho (91) $98,277 $98,277 $98,90601-00-00-682-17 SRF Loan - Kapilimao 0.5 MG Tank (94) $193,286 $193,286 $194,91301-00-00-682-18 SRF Loan- Kokolau (98) $88,633 $88,633 $91,08501-00-00-682-19 SRF Loan- Kapilimao Well (99) $48,067 $48,067 $49,05101-00-00-682-20 SRF Loan - Wailua Houselots Main Repl $114,689 $172,942 $186,02601-00-00-682-21 SRF Loan - Plh 39a, Lihue Baseyard $79,736 $97,597 $98,124

FY 2016 - 2017 budget


10-00-00-682-000

Draft 5/10/2016 11 of 15PAGE 181

TOTAL: FRC/Transfers to Other Funds $1,573,347 $1,225,185 $1,225,185 $2,500,668

Line ItemNew

Request?Notes FY 2014-2015 Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Transfer to W/U No Proportionate FRC Debt Service $1,225,185 $2,500,668 (FY 2016 = 2,500,668)

FY 2016 - 2017 budget


20-00-00-590-000

Draft 5/10/2016 12 of 15PAGE 182

TOTAL: Bond/Transfers to Other Funds $0 $0 $15,235 $20,000

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Custodial fee BAB custodial fee & other investment costs $20,000

FY 2016 - 2017 budget


30-31-10-541-010

Draft 5/10/2016 13 of 15PAGE 183

TOTAL: SRF/Transfers to Other Funds -$2,000,000 $0 $1,994,202 $0

Line ItemNew

Request?Notes

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

Transfer SRF Loan Proceeds from W/U Proceeds from SRF loan forgiveness $0 $0

* reimbursement of capital outlay which is shown as negative expense account (590)

FY 2016 - 2017 budget


60-00-00-590-000

Draft 5/10/2016 14 of 15PAGE 184

TOTAL: SRF/Loan Proceeds $2,000,000 $2,000,000 $0 $0

Line ItemNew

Request?Notes FY 2014-2015 Actual

FY 2015-2016

Budget

FY 2015-2016 YTD

Actual

FY 2016-2017

Proposed

SRF Loan Proceeds Estimated Proceeds from SRF Loan for Lihue DOW baseyard $2,000,000

FY 2016 - 2017 budget


60-00-00-602-000

Draft 5/10/2016 15 of 15PAGE 185

40 Operations Program Budget 2016-2017 Page 1 of 5

Program Budget – FY2016 - 2017

PROGRAM DESCRIPTION The Operations Division is responsible for maintaining and operating the Department’s water distribution network, water storage facilities and water producing sources. This infrastructure provides potable water to approximately 21,000 metered services in sufficient quantities, at adequate pressures, with minimum interruptions and of a quality safe and suitable for human consumption as mandated by the United States Environmental Protection Agency (USEPA) and the Safe Drinking Water Act (SDWA). As water is an essential commodity, emergency repairs and trouble calls are provided round-the-clock on an as-needed basis. In order to accomplish its mission, the Operations’ Division maintains and stocks a complete inventory of materials and supplies for assurances that repairs are completed in a timely manner. This Division handles the smaller construction projects and participates in large pipeline installation projects. It also initiates field engineering to ensure efficient operations. Along with the responsibilities of providing potable water, it provides the Department’s fleet management functions and is responsible with the maintenance, repairs and replacement of vehicles and equipment. Under the direction of the Chief of Operations, the Division consists of the Plant Operations Section and the Field Operations Section. There are 48 permanent positions and 1 temporary as needed position for the Division. PROGRAM OBJECTIVES Our daily activities are centered along the following: 1. Operating, monitoring, and maintaining 53 deep well pumping stations, 19 booster pumping stations along with its associated

electrical motor control centers and chlorination disinfection equipment, 4 tunnel sources, 62 storage tanks, 75 control valve stations,

2. Maintaining, repairing, and replacing mechanical and electrical malfunctioning components, equipment and infrastructure to maintain water service.

Operations Division

PAGE 186


3. Maintaining and repairing the Department’s 46 vehicles, 1 electric car, 1 mini-excavator, 2 backhoes, 4 skid steer loaders along

with their various attachments, 1 portable air compressor, 11 trailers, 12 trailer-mounted generators ranging is sizes from 70 KW to 400 KW, 2 light towers, 2 directional arrow boards and numerous motorized hand-operated construction equipment.

4. Operating, monitoring, repairing and maintaining 400+ miles of pipelines and approximately 21,000+ consumer water service

connections and meters, 4,000+ valves, 2,645+ fire hydrants and standpipes. 5. Installing new service connections and meters including the replacement of defective meters and those in service for 20 years.

Providing temporary water services through hydrant meter connections for construction activities like dust control and landscaping.

In addition to our daily activities, some of the major occurrences and tasks performed by the Operations Division during FY 2015-2016 were: Personnel

The following positions were vacated in FY 2015-2016: one (1) Plant Electrician Helper (resignation), Maintenance Worker II

(retirement), one (1) Clerk Dispatcher II (resignation). One (1) Operations Division personnel took and passed the Distribution System Operator (DSO) I exam. One (1) Operations Division personnel took and passed the DSO III exam. One (1) Operations Division personnel took and passed the Water Plant Operator I exam. Newly created Senior Account Clerk position was filled. Vacant Account Clerk was filled. Vacant Clerk Dispatcher II was filled. Vacant Waterworks Electronics/Plant Electrical Tradesperson I is dollar funded. Vacant Water Plants Superintendent is on continuous recruitment but was previously dollar funded. Vacant Water Plant Operator is dollar funded. Vacant Welder and Auto Mechanic I positions were filled.

PAGE 187


Source and Storage This Fiscal Year, no remote site was converted from Chlorine gas to Sodium Hypochlorite. Sanitary Surveys were conducted by the Department of Health in the Anini Water System and the Puhi-Lihue-Hanamaulu-

Wailua-Kapaa Water System. Immediate repairs were made to sites that were inspected where significant deficiencies were noted.

Lawai Well #1 repair, Job 15-1, Contract C594 completed. Piwai Well #3 repair, Job 15-3, Contract C598 on-going. Kilohana Well B repair, Job 15-2, Contract C599 completed. Contract C605 completed, GE transmitter radioes delivered. Koloa Well C Repair, Job No. 16-3 solicitation documents posted. Operations Division is in contact with KIUC for installation of Variable Frequency Drives to further reduce electrical

consumption. Glenmount Global Solutions personnel on-island installing new transmitter radioes to replace obsolete for SCADA

transmitters.

Distribution The Operations Division east crews completed the replacement approximately 1800 feet of 2” diameter distribution line along

Hehi in Hanamaulu. West crews replaced approximately 1060 feet of 3” PVC mainline along Lokokai Road. West crews completed replacement of approximately 1380 feet of 3” PVC mainline along Lele Road. Job completed 3/9/16. As of March 15, 2016, distribution system operators responded to 342 emergency calls reporting pipeline and hydrant leaks. As of February 29, 2016, Operations Division personnel responded to 197 Hawaii One Call Center requests from contractors

and developers for water line location markings. Crews replaced 58 meter boxes, installed 36 meters and 83 meters were replaced. A total of 10 live taps were performed. A total of 10 service laterals were installed or relocated. Hydrant crew responded to 27 calls due to hydrant hit by vehicle. A total of 10 temporary hydrant meter applications were processed and installed. Contract C601 completed, Leak Detection Equipment delivered.

PAGE 188


Contract C600 completed, Fire Hydrant and Appurtenances delivered. Contract C604 completed, Pipe Repair Materials delivered.

Ops Inventory, Warehouse and Baseyard Area Old vehicles and equipment are to be auctioned. Contract C602 completed, backhoe loader delivered. Contract C607 completed, meter reader truck delivered. Contract C596 completed, hydrant crew truck delivered. Contract C595 on-going, F450 and F250 pending delivery. Contract C610, Kalaheo Tree Cutting contract executed. Contract C615, executed. Valley Isle Motors. Contract C616, executed. Jim Falk Motors. Contract C621, processing, Valley Isle Motors. Job 15-4 Replace Baseyard Raingutters Contract C597 completed. Design professional for the baseyard covered parking with photo-voltaic panels design are currently being evaluated. MPET support and maintenance contract with Four Winds Group was executed. Entire keys and locks system of DOW was replaced with Cyberlocks and Cyberkeys to increase security in both the baseyard

and all remote facilities.

GOALS FOR THE 2016-2017 FISCAL YEAR

1. Continue with the progress and momentum of the Operations reorganization effort. Recruit to fill vacant positions that were approved in the reorg plan. Priority will be placed on recruiting for the Heavy Vehicle and Equipment Mechanic and the Water Plant Superintendent.

2. Continue with progress made in converting from paper to electronic timesheets and have all Ops personnel on electronic timesheets by the end of the fiscal year. Continue to work with our CMMS consultant and DOW Information Technology Section to institute “timesheets on the fly” that will enable employees to enter timesheet data in the field on mobile computers and link directly into an MPET data base in the “cloud.”

3. Continue with the progress made in reminding employees to follow chain of command.

PAGE 189


4. Continue and speed targeted pipeline and service lateral replacements. 5. Continue converting disinfection from gas chlorination systems to sodium hypochlorite. 6. Review and update the Department’s Safety Program. Implement in daily operations. 7. Continue with the upgrade of the SCADA system. 8. Continue in-house projects of replacing transmission and main lines that are prone to breakage. 9. Continue in-house construction projects related to repair and maintenance of structures and infrastructure located within

Department of Water remote sites. 10. Continue with the progress made in quickly responding to trouble and/or emergency calls. 11. Continue with the progress of having a weeklong standby crew that improved response time to leak reports received after regular

office hours and on weekends and holidays. 12. Continue with the progress of reducing electric consumption. 13. Continue with the progress of reducing water loss and unbilled water. 14. Continue with the progress of replacing old and defective residential meters with new AMR meters for better billing accuracy.

PAGE 190

General Expenses - Operations


Budget

FY 2014-2015

Actual

FY 2015-2016

Budget

FY 2015-2016

YTD Actual

FY 2016-2017

Proposed

Operating Expenses $7,985,777 $6,111,851 $7,915,756 $3,915,522 $7,027,557

10-40-50-501-001 WU/Ops/Power/Pump/Exc-Kalaheo $0 $238,959 $0 $0

10-40-50-501-002 WU/Ops/Power/Pump/Exc-Kilauea $0 $110,387 $0 $0

10-40-60-540-010 WU/Ops/TandD/Professional Services - General $100,000 $0 $260,000 $0 $200,001

10-40-60-541-010 WU/Ops/TandD/Other Services $2,000 $326 $2,000 $269 $2,000

10-40-50-543-000 WU/Ops/Power/Pump/Communication Services $47,600 $38,447 $37,880 $26,334 $40,480

10-40-60-545-000 WU/Ops/TandD/Rentals and Leases $70,000 $40,810 $70,000 $24,396 $50,000

10-40-50-551-000 WU/Ops/Power/Pump/Utility Services $3,491,000 $2,829,531 $3,491,000 $1,848,170 $3,046,000

10-40-50-560-000 WU/Ops/PandP/Repairs and Maintenance - Water System $500,000 $148,857 $425,000 $180,251 $200,000

10-40-60-560-000 WU/Ops/TandD/Repairs and Maintenance - Water System $165,000 $59,941 $166,000 $26,713 $166,000

10-40-60-561-000 WU/Ops/TandD/Repairs and Maintenance - Other than Water System $305,000 $113,063 $235,000 $69,603 $210,000

10-40-30-563-000 WU/Ops/Source/Operating Supplies $150,000 $146,329 $115,000 $39,605 $115,000

10-40-40-563-000 WU/Ops/Purification/Operating Supplies $77,500 $33,943 $78,000 $27,713 $48,000

10-40-50-563-000 WU/Ops/PandP/Operating Supplies $41,000 $40,477 $131,000 $15,986 $21,000

10-40-60-563-000 WU/Ops/TandD/Operating Supplies $223,300 $223,300 $151,000 $279,741 $151,000

10-40-50-563-010 WU/Ops/PandP/Operating Supplies/Invty. Stock $0 $0 $0 $0 $15,000

10-40-60-563-010 WU/Ops/TandD/Operating Supplies/Invty. Stock $477,501 $379,862 $396,000 $170,452 $646,000

10-40-60-564-000 WU/Ops/TandD/Fuel $208,550 $111,959 $208,550 $64,821 $148,750

10-40-60-565-000 WU/Ops/TandD/Bulk Water Purchase $2,074,326 $1,573,111 $2,099,326 $1,113,141 $1,916,826

10-40-60-571-010 WU/Ops/TandD/Training & Development $40,000 $20,426 $37,500 $24,845 $37,500

10-40-60-572-010 WU/Ops/TandD/Travel & Per Diem $5,000 $0 $5,000 $2,569 $14,000

10-40-60-573-010 WU/Ops/TandD/Meeting Expense $8,000 $2,125 $7,500 $913 $0

Capital Purchases $590,000 $260,751 $220,003 $330,549 $1,025,000

10-40-00-604-999 WU/Ops/Capital Outlay - Rehabilitation and Replacement/FF&E $495,000 $260,751 $100,000 $301,833 $630,00010-40-00-605-999 WU/Ops/Capital Outlay - Expansion/FF&E $95,000 $0 $120,003 $28,716 $395,000

SUMMARY OF OPERATING EXPENSES $7,985,777 $5,762,505 $7,915,756 $3,915,522 $7,027,557SUMMARY OF CAPITAL PURCHASES $590,000 $260,751 $220,003 $330,549 $1,025,000

OPERATING EXPENSES PLUS CAPITAL OUTLAY $8,575,777 $6,023,256 $8,135,759 $4,246,071 $8,052,557

FY 2016 - 2017 budget

40 - Ops Budget

Operations (Val)

Draft 5/10/2016 1 of 22PAGE 191

40 - Ops Budget.xlsx






















TOTAL: WU/Ops/TandD/Professional Services - General $100,000 $0 $260,000 $0 $200,001

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Design services for emergency generators housing structures at remote sites

No Engineering design for structures at remote sites to protect portable emergency generators; emergency generator evaluation for SWTP -P.E.R. only Phase I $100,000 $0 $50,000 $75,000

Phase II of generator shelter design Yes Actual design services for remote site emergency generator and shelters $100,000 $1Design services for Kilauea MCC replacement Yes $110,000

Design Services for Admin Building Renovation Yes Preliminary Engineering Report and Assessment $125,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-540-010

Draft 5/10/2016 2 of 22PAGE 192


TOTAL: WU/Ops/TandD/Other Services $2,000 $326 $2,000 $269 $2,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

MMIS MPET - additional services $20,000 $0 $0One Call No One Call Center $2,000 $2,000 $2,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-541-010

Draft 5/10/2016 3 of 22PAGE 193


TOTAL: WU/Ops/Power/Pump/Communication Services $47,600 $38,447 $37,880 $26,334 $40,480

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Phone service for alarm circuits No 24 circuits $21,700 $21,700 $21,700Cell phones for standby personnel No 26 phones ( 23 personnel, 3 for alarm surges) $22,000 $15,400 $18,000

DSL Service for employee to access SCADA from home No 1 DSL Services $3,900 $780 $780

Yes 6 Tablets for Remote Access to DOW Assets Information $0

FY 2016 - 2017 budget

40 - Ops Budget

10-40-50-543-000

Draft 5/10/2016 4 of 22PAGE 194


TOTAL: WU/Ops/TandD/Rentals and Leases $70,000 $40,810 $70,000 $24,396 $50,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Construction equipment rentals. No Equipment rental. (e.g. excavator, roller, loader, scissor lift, boom lift, etc.) $70,000 $70,000 $50,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-545-000

Draft 5/10/2016 5 of 22PAGE 195


TOTAL: WU/Ops/Power/Pump/Utility Services $3,491,000 $2,829,531 $3,491,000 $1,848,170 $3,046,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Pumping facility electricity No 63 accounts $3,445,000 $3,445,000 $3,000,000

Tank sites and Garage Building electricity No 25 Tank sites and one garage building. $46,000 $46,000 $46,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-50-551-000

Draft 5/10/2016 6 of 22PAGE 196


TOTAL:WU/Ops/PandP/Repairs and Maintenance - Water System $500,000 $148,857 $425,000 $180,251 $200,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Pump replacement program No Including emergency pump replacementand repairs, ongoing program. $125,000 $425,000 $200,000Contractual cost to operate SWTP No Currently owned by Grove Farm and operated by Aqua Engineers $0Contingency No $0Supplemental budget (Kilohana Well, Piiwai Well, check the 3rd well) $375,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-50-560-000

Draft 5/10/2016 7 of 22PAGE 197


TOTAL:WU/Ops/TandD/Repairs and Maintenance - Water System $165,000 $59,941 $166,000 $26,713 $166,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Outside contractual services No Includes waste management, maintaining and repairing plant facilities, maintenance of facilities, maintenance of tunnel sources, alarm circuits. $15,000 $15,000 $15,000

SCADA System Integrator Consulting and Maintenance Contract (Annually) No Outside services - Islandwide SCADA control system remote site maintenance. $150,000 $150,000 $150,000

Easement 5-1-5:23 no Annual Lease - Easement for booster pump station on Wailapa $1,000 $1,0005000 gallon tank for Moloaa yes Need to replace existing tank on Moloaa $0

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-560-000

Draft 5/10/2016 8 of 22PAGE 198


TOTAL:WU/Ops/TandD/Repairs and Maintenance - Other than Water System $305,000 $113,063 $235,000 $69,603 $210,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Rehab and Restoration Services No Roadway rehab and repairs $175,000 $100,000 $100,000Baseyard Parking Lot No Baseyard Parking Lot $25,000 $25,000 $25,000Vehicle maintenance and service No Outside repair services and maintenance. $105,000 $105,000 $75,000Debris and HazMat Disposal no Landfill and Off-Island disposal $0 $5,000 $10,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-561-000

Draft 5/10/2016 9 of 22PAGE 199


TOTAL: WU/Ops/Source/Operating Supplies $150,000 $146,329 $115,000 $39,605 $115,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Miscellaneous Rehab Projects No In-house construction, maintenance and rehabilitation projects. $150,000 $115,000 $115,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-30-563-000

Draft 5/10/2016 10 of 22PAGE 200


TOTAL: WU/Ops/Purification/Operating Supplies $77,500 $33,943 $78,000 $27,713 $48,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Sodium Hypochlorite and Chlorine Gas No Chemical supplies for disinfection. $75,000 $75,000 $45,000

Soda Ash No pH control for source water. $2,500 $3,000 $3,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-40-563-000

Draft 5/10/2016 11 of 22PAGE 201


TOTAL: WU/Ops/PandP/Operating Supplies $41,000 $40,477 $131,000 $15,986 $21,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Electrical parts and materials No Repair parts for plant electricians to maintain, repair, and operate electrical pumping plants, booster stations, buildings, and structures. $41,000 $41,000 $21,000

VFD no Pilot project for installation of Variable Frequency Drives $0 $90,000 $0

FY 2016 - 2017 budget

40 - Ops Budget

10-40-50-563-000

Draft 5/10/2016 12 of 22PAGE 202


TOTAL: WU/Ops/TandD/Operating Supplies $223,300 $223,300 $151,000 $279,741 $151,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Meter Parts No Repair parts and field testing equipment $8,300 $10,000 $10,000Road repair supplies No Cold mix and other roadway patching materials $50,000 $50,000 $50,000Traffic Safety Signs and Equipment No New safety and traffic control signs. $10,000 $5,000 $5,000

Safety Equipment No

Cost od safety shoes, safety glasses, PUC exams, respiratory exams, uniform shirts, safety clothin, replacement tools, equipment as mandated and required by OSHA, and collective bargaining agreements. Purchase one AED ($1,500 each)for each Field/Plant crew

$30,000 $30,000 $30,000

Miscellaneous expenditures No Cost of public notices, Garden Island advertisements, damages to property, and expenditures not classified elsewhere. $5,000 $5,000 $5,000

Operational materials, supplies, and accessories. No

Repair and maintenance materials for plant buildings and structures, equipment parts, pest and weed control, small tool purchases and replacements, trench patching and road repairs. ($50K budget under 102)

$50,000 $22,000 $22,000

Vehicle parts and materials No Cost of repair and maintenance of motor vehicles and power operated equipment, parts, accessories, tires, tire repairs, safety checks, batteries, and oil. ($50K budget under 102) $50,000 $25,000 $25,000

Operational Equipment less than $5,000 per Board Policy No. 3, Item No. 4 No Furnitures & Fixtures <$5,000. $10,000 $2,000 $2,000

Operational Equipment less than $5,000 per Board Policy No. 3, Item No. 4 No Tools and Equipment <$5,000. $10,000 $2,000 $2,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-563-000

Draft 5/10/2016 13 of 22PAGE 203


TOTAL: WU/Ops/PandP/Operating Supplies/Invty. Stock $0 $0 $15,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Electrical parts and materials Y inventory Stock for repair parts for plant electricians to maintain, repair, and operate electrical pumping plants, booster stations, buildings, and structures. $15,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-50-563-010

Draft 5/10/2016 14 of 22PAGE 204


TOTAL: WU/Ops/TandD/Operating Supplies/Invty. Stock $477,501 $379,862 $396,000 $170,452 $646,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Small pipeline and service line replacement parts No Pipe and valves $50,000 $37,000 $37,000

Large inventory items No Large diameter pipe, valves, and other items in inventory $1 $14,000 $14,000AMI Meter Pilot tests Yes 1000 units @ $250 each $0 $0 $250,000New & Replacement- 5/8" meters No 300 ea @ $200 $92,500 $60,000 $60,000Replacement meters, all other sizes No 65 others @ $600 $39,000 $39,000 $39,000

Replacement meter boxes and covers type b No 100 ea @ $85 $8,000 $8,000 $8,000

Replacement meter boxes and covers type x No 100 ea @ $115 $3,000 $3,000 $3,000

Hydrant replacement No Ongoing hydrant replacement program, as needed. $60,000 $60,000 $60,000Stock Inventory Items No Warehouse inventory parts and materials. ($150K budget under 102) $150,000 $125,000 $125,000SCADA Replacement Parts Inventory No Inventory parts $75,000 $50,000 $50,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-563-010

Draft 5/10/2016 15 of 22PAGE 205


TOTAL: WU/Ops/TandD/Fuel $208,550 $111,959 $208,550 $64,821 $148,750

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

diesel for utility fleet No 17,500 gallons at $3.50 per gallon; includes increase due to generator use $84,875 $84,875 $59,500gasoline for utility fleet No 25,500 gallons at $3.50 per gallon; includes increase due to new vehicles $123,675 $123,675 $89,250

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-564-000

Draft 5/10/2016 16 of 22PAGE 206


TOTAL: WU/Ops/TandD/Training & Development $40,000 $20,426 $37,500 $24,845 $37,500

Line ItemNew

Request?Notes

FY 2014- 2015

budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Certification classes and trainings/workshops/conferences No Training & Development $40,000 $37,500 $37,500

Travel and Per Diem No Moved to GL acct. 572-010

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-571-010

Draft 5/10/2016 17 of 22PAGE 207


TOTAL: WU/Ops/TandD/Travel & Per Diem $5,000 $0 $5,000 $2,569 $14,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Operations Certification No AWWA, HWWA, HRWA, Pacific Water Conference and other conferences $9,000No Travel & Per Diem (was under training & development) $5,000 $5,000 $5,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-572-010

Draft 5/10/2016 18 of 22PAGE 208


TOTAL: WU/Ops/TandD/Meeting Expense $8,000 $2,125 $7,500 $913 $0

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Tapping Team Expenses No Travel, material, supplies and conference registration for AWWA tapping contest (Men/Women) $8,000 $7,500 $0

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-573-010

Draft 5/10/2016 19 of 22PAGE 209


TOTAL: WU/Ops/TandD/Bulk Water Purchase $2,074,326 $1,573,111 $2,099,326 $1,113,141 $1,916,826

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

Princeville Utilities for Anini No 20MG per Year x $2.40 per thousand gallons plus $148 per month standby charge $49,776 $49,776 $49,776

Princeville Tract Subdivision No 0.7 MG per year X $2.00 per thousand gallons plus $6.11 per month for standby charge $1,900 $1,900 $1,900

Princeville Tank No 1 MG per year X $2.00 per thousand gallons plus $230 per month standby charge $4,800 $4,800 $4,800

Plantation Road Tank No 0.7 MG per year X $2.00 per thousand gallons plus $70 per month for standby charge $2,250 $2,250 $2,250

Grove Farm Water Purchase Agreement No 2.5MGD @ 365 days @ $2.00 per thousand gallons $2,007,500 $2,007,500 $1,825,000

Moloaa No 0.7MG at $1.44 per thousand gallons $1,000 $1,000 $1,000Kalihiwai Bay Estate Water Association No 1 mG @ $5 per thousand gallons $5,000 $5,000 $5,000

Anahola Emergency Interconnection No Annual fee for interconnectoin $2,100 $2,100 $2,100

Contingency no Contingency - increasing cost $0 $25,000 $25,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-60-565-000

Draft 5/10/2016 20 of 22PAGE 210


TOTAL:WU/Ops/Capital Outlay - Rehabilitation and Replacement/Equipment $495,000 $260,751 $100,000 $301,833 $630,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

F450 pickup with utility body No Replacing 2004 CK1786 due to age and mileage. $110,000 $0F450 pickup with utility body No Replacing 2007 CK2047 due to age and mileage. $110,000 $0Backhoe and Trailer No Replacing 2002 Komatsu Backhoe due to age and hours of service. $230,000 $02- pickup w/ lift gate No Replacing 2007 CK 1958 and CK1973 due to age and mileage. $45,0004x4 pick-up with lift gate Yes Replacing 2007 CK 1958 and 2007 CK 1973 due to age and mileage $100,000Mini-Excavator Yes Replace Skid Steer Loader $65,000Leak Detection Equipment Yes Replacing Outdated and Non-Functioning Loggers and Pipe Locators $55,0004x4 P/U truck with Accessories Yes Replacing 2007 CK1957 due to mileage $55,000

2-Medium Duty P/U Trucks with Utility Body Yes Replacing 2008 CK2048 and CK2049 due to mileage $220,000

2-way radios Yes Convert existing 18 2-ways radios to digital in coordination with Civil Defense project $25,0005000 gallon tank for Moloaa yes Need to replace existing tank on Moloaa $10,000Pump Replacement Pump Replacement $200,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-00-604-999

Draft 5/10/2016 21 of 22PAGE 211


TOTAL: WU/Ops/Capital Outlay - Expansion/Equipment $95,000 $0 $120,003 $28,716 $395,000

Line ItemNew

Request?Notes

FY 2014- 2015

Budget

FY 2014- 2015

Actual

FY 2015 - 2016

Budget

FY 2015 - 2016 YTD

Actual

FY 2016 - 2017

Proposed

F150 pickup with utility body No Water Service Leak Investigtor needs vehicle $45,000Leak Detection Equipment No Updated Equipment for Leak Detection $35,000Building Security Equipment No Phase II of baseyard security cameras and equipment. $15,0004x4 P/U truck Yes service vehicle for Assistant Chief of Operations $45,0001-dump trucks 18,000 lbs GVWR Yes mini-dump trucks to supplement for hauling of materials $75,000Mini-Excavator no excavator for new equipment operator position $1Asphalt Pavement Recycler Yes 85 K - outright purchase or lease option available $1

Tanker Truck no Potable water tanker truck to supplement water delivery and road cleaning after repairs $1 $200,000

2-4x4 P/U Truck with Utility Body Yes Service Vehicles for Plant Electrician and Welder $140,000New 2-way and handheld radios yes 6 vehicular radios and 3 handheld $40,0006 tablets or laptops Yes 6 Tablets for Remote Access to DOW Assets Information $15,000

FY 2016 - 2017 budget

40 - Ops Budget

10-40-00-605-999

Draft 5/10/2016 22 of 22PAGE 212




MANAGER’S REPORT No. 16-38 May 17, 2016 Re: Discussion and Possible Action on Amendment of Part 5, Facilities Reserve Charge Section

III, Rules of the Board of Water Relating to Multi-Family Dwelling Units (Update)

RECOMMENDATION: The Department recommends that the Board receive and discuss the Department’s update on the rule change amendment from Board Members Dahilig and Rezentes. FUNDING: Not determined at this time. BACKGROUND: On January 29, 2016 the Department received a memorandum from Mr. Dahilig and Mr. Rezentes that was addressed to the Board Chairperson. This memorandum proposes amendments to Part 5 of the Department’s Rules and Regulations on how the Facilities Reserve Charge (FRC) is assessed for multi-family units, additional dwelling units with existing meters on the parcel and affordable housing units. The following are the Department’s interpretation of the proposed rule changes: Part Section Paragraph Existing Rule Rule Change

5 III 3.b. Multi-family and/or resort development will be charged by the approved meter size or $9,800 per unit or hotel room, whichever is larger.

Added Additional Dwelling Unit (ADU) on a parcel of record with an existing meter to the paragraph. ADU will be charged $9,800 instead of the existing $14,115 FRC charge or the approved larger meter fee minus the $14,115.

5 III 3.c. None Existing single-family home converted to multi-family home will be assessed $4,900 instead of the larger meter fee or number of units less $14,115, whichever is larger.

5 III 3.d. None Residential units (all types) constructed within County Special Planning Area will be charged $4,900.

5 III 3.e. None County Housing Agency affordable housing projects

PAGE 213

Manager’s Report No. 16-38 May 17, 2016 Page 2 of 2

Part Section Paragraph Existing Rule Rule Change (Maximum income of 140 percent of the County’s median household income) shall be assessed $4,900 per unit.

5 III 3.f. Existing paragraph 3.c. changed to 3.f.

None

In general, these proposed rule changes assesses the multi-family ($9,800) or 50 percent of the multi-family ($4,900) FRC to ADU, multi-family conversion, Special Planning Area residential unit, and County Housing Agency affordable housing projects. The Department is currently performing the following tasks: 1. Research how other Water Departments assess impact fees for affordable housing and special

planning areas. 2. Research water consumption for cluster homes (small +900 square feet detached homes). 3. Estimate cost implications based on previous years FRC revenue data. 4. Estimate, with the assistance of the County’s Planning and Finance Departments, the

potential property tax revenue increases. OPTIONS: The Board has the following options:

1. Receive the memorandum. 2. Receive and discuss the memorandum. 3. Receive, discuss and direct the Department to evaluate and report on the memorandum. 4. Receive, discuss and act on the memorandum. Respectfully submitted,

Kirk Saiki, P.E. Manager and Chief Engineer KS:ein

Attachment: Correspondence from Board Members Mr. Michael A. Dahilig and Mr. Wallace G. Rezentes, Jr. regarding Amendment to Part 5, Facilities Reserve Charge Section III, Rules of the Board of Water Relating to Multi-Family Dwelling Units dated January 28, 2016 Mgrrp/May 2016 2016/16-38/Discussion and Possible Action on Amendment to Part 5, Facilities Reserve Charge, Section III, Rules of the Board of Water Relating to Multi-Family Dwelling Units (Update) (2-25-15, 5-17-16):ein

PAGE 214

PAGE 215

PAGE 216

PAGE 217

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PAGE 219



MANAGER’S REPORT No. 16-52 May 17, 2016 Re: Request Board Approval of Resolution No. 16-08 (5/16), Mahalo and Aloha Board

Member, Wallace Rezentes, Jr. It is requested that the Board approve Resolution No. 16-08 (5/16), Mahalo and Aloha Board Member, Wallace Rezentes, Jr. Respectfully submitted,

Kirk Saiki, P.E. Manager and Chief Engineer KS/ein Attachment: Resolution No. 16-08 (5/16), Mahalo and Aloha Board Member, Wallace Rezentes, Jr. Mgrrp/May 2016/16-52/Request Board Approval of Resolution No. 16-08 (5/16), Mahalo and Aloha Board Member, Wallace Rezentes, Jr. (5-17-16):ein

PAGE 220

Board/Res. 16-08, Board Member Wallace Rezentes, Jr. (05-17-16)

RESOLUTION NO. 16-08 (5/16)

Mahalo and Aloha

WALLACE REZENTES, JR. WHEREAS, Mahalo and Aloha are in order for Board Member, Wallace Rezentes, Jr. who served the Board of Water from October 2015 to May 2016; and

WHEREAS, congratulations are in order as Wally embarks on a new adventure as the Managing Director for the County of Kaua'i Administration under Mayor Bernard P. Carvalho Jr; and WHEREAS, Wally worked attentively guiding the Department with abundant input during the Finance Committee meetings; and WHEREAS, since Wally has been with the Board less than a year, it is only fitting that the phrase “early ripe, early rotten” applies – but in all seriousness, his months of service have nevertheless left indelible marks that will bear fruit in the years to come; and WHEREAS, it was a short term of service to the Department of Water, but a very productive one. Wally saw the passing of the new Facilities Reserve Charge (FRC) and was very helpful on the Finance Committee in preparing the Fiscal Year 2016-2017 Budget; and WHEREAS, being the financial person that Wally is ~ it came easy for Wally to ask the right questions and make constructive suggestions on how our Department of Water budget should be prepared; and WHEREAS, we will miss Wally's sharp and to the point questions. Wally had no fear in asking the hard questions. We will miss your great input!; and WHEREAS, Wally is well known for his financial knowledge and dedication to both the people of Kaua'i and the Department; and

WHEREAS, Aloha and best of luck to you as you return back to the County of Kauai!

BE IT RESOLVED BY THE BOARD OF WATER SUPPLY, COUNTY OF KAUA`I, STATE OF HAWAI`I, in recognition of the outstanding service and commitment of WALLACE REZENTES, JR. to our Garden Island Community, does hereby extend to WALLY, a fond Mahalo and heartfelt Aloha for the contributions he has made as a member of the Board of Water Supply. We extend our best wishes to WALLY for all the happiness, prosperity, and success as he deserves in all of his future endeavors. BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to WALLACE REZENTES, JR. ALOHA WALLACE REZENTES, JR.

_________________________________________

Laurie Ho, Chairperson _________________________________________ Sherman Shiraishi, Secretary

PAGE 221




MANAGER’S REPORT No. 16-53 May 17, 2016 Re: Discussion and Possible Action to Request Board Approval to enter into Memorandum of

Understanding (MOU) between Office of the Auditor, State of Hawai‘i (“Auditor”), and the County of Kaua‘i, Department of Water (“DOW”) regarding the audit of actuarial information provided by Gabriel, Roeder, Smith & Company (“GRS”), the State of Hawaii Employees Retirement Service (“ERS”) Actuary

RECOMMENDATION: It is recommended that the Board grant the Department approval to participate in the cost sharing of ERS’ audit of actuarial information received from GRS Actuary through Memorandum of Understanding between the Auditor and the DOW. FUNDING: W/U/Acctg/Admin/Professional Services – General - 10-31-10-540-010 Budget Item - OPEB Valuation and other Actuarial Services $15,000.00 Spent to date ( 10,714.00) Available Balance $ 4,286.00 MOU – State of Hawaii – Office of the Auditor ( 3,900.00) Remaining Balance $ 386.00 BACKGROUND: A new standard of accounting and financial reporting for pensions by state, county and other governmental employers is required under Government Accounting Standards Board (GASB) 68. The ERS is the agency that administers the retirement system of the state, county and other governmental employers of the State of Hawaii. Department of Water is a participating employer of the ERS and as such, the actuarial information provided by an actuary, Gabriel, Roeder, Smith & Company (“GRS”) which includes a schedule of employer allocations of the ERS’ net pension liability, total deferred outflows and inflows of resources and total pension expense included in the pension amounts as of June 30, 2015 will be a required information to the DOW’s financial information as of June 30, 2016. The Office of the Auditor, State of Hawaii is willing to use KPMG LLC (“KPMG”), the contract auditor for ERS to conduct the audit of the actuarial information. The proposed MOU is to allow DOW to provide for payment to the Auditor for DOW’s audited schedule and information to meet the reporting requirements of GASB 68. The cost to DOW is $3,900.00.

PAGE 222

Manager’s Report No. 16-53 May 17, 2016 Page 2 of 2

OPTIONS: Option 1: Approve as recommended. Pro: Cost sharing is more “cost effective” than hiring our own independent auditor to

audit the GRS’ actuarial report. Con: DOW will have to rely on the Office of the Auditor’s timeline and may cause a

delay in the issuance of DOW’s audited financial statements. Option 2: Reject the recommendation. Pro: None. Con: DOW may need to engage a separate audit of the actuarial information provided by ERS’ actuary or pay additional unknown fees to DOW’s own independent auditor. Respectfully submitted,

Marites Yano Waterworks Controller CONCURRED:

Kirk Saiki, P.E. Manager and Chief Engineer MY:ein Attachment: MOU between the State of Hawai'i, Office of the Auditor and the Department of Water Mgrrp/May 2016/16-53/Discussion and Possible Action to Request Board Approval to enter into Memorandum of Understanding (MOU) between Office of the Auditor, State of Hawai‘i (“Auditor”), and the County of Kaua‘i, Department of Water (“DOW”) regarding the audit of actuarial information provided by Gabriel, Roeder, Smith & Company (“GRS”), the State of Hawaii Employees Retirement Service (“ERS”) Actuary (5-17-16):ein

PAGE 223

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PAGE 225




MANAGERS REPORT No. 16-54 May 17, 2016 Re: Discussion and Possible Action on Grant of Easement for Water Meter Plan for Morita Subdivision

(S-2013-23), Affecting the Following Landowner, TMK: 4-6-06:17 & 19, Kapa’a, Kaua'i, Hawai'i a. Makaleha Gardens, LLC

RECOMMENDATION: It is recommended that the Board approve the Grant of Easement document; whereby, the above landowners, grant to the Board of Water Supply, County of Kauai, easement “W-1” on, over and under that certain parcel of land located TMK: 4-6-06:17 & 19 as specified above in Kapa’a, Kaua'i, Hawai'i, for the following work:

1. Reading of water meters and for the construction, installation, reinstallation, maintenance, repair, and removal of potable water pipelines and related meters, valves, and other associated waterworks facility improvements and appurtenances.

Further, the GRANTEE shall indemnify and save the GRANTOR harmless from and against all damage to the GRANTOR’s property and all liability for injury to or the death of persons when such damage, injury, or death is caused by the negligence of the GRANTEE, its officers, agents and employees while using the easement area. FUNDING: N/A BACKGROUND: Owner installed new facilities within county right of way but an existing 5/8” meter remained which requires an easement in favor of DOW. OPTIONS: Not approving easement. Respectfully submitted,

Moises, P.E. Construction Project Management Officer

CONCURRED:

Kirk Saiki, P.E. Manager and Chief Engineer DM:ein Attachment: Grant of Easement for Water Meter Plan for Morita Subdivision (S-2013-23), Affecting the Following Landowner, TMK: 4-6-06:17

& 19, Kapa’a, Kaua'i, Hawai'i, a. Makaleha Gardens, LLC Mgrrp/May 2016/16-54/ Discussion and Possible Action on Grant of Easement for Water Meter Plan for Morita Subdivision (S-2013-23), Affecting the Following Landowner, TMK: 4-6-06:17 & 19, Kapa’a, Kaua'i, Hawai'i, a. Makaleha Gardens, LLC (5-17-16):ein

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I. STAFF REPORTS MONTHLY 1. Discussion and Receipt of the Kaua'i County Water Department’s Statement of Revenues and Expenditures a. April Monthly Summary Budget

REPORT

PENDING

PAGE 237


“Water has no Substitute – Conserve it!”

PR SPECIALIST REPORT May 17, 2016 Press Releases All press releases and Connect CTY notices reported below were also published on the Department’s Facebook and Twitter social media pages.

A press release was sent on April 27th to notify the public of a road closure on Ho‘ohu Road, between Pe‘e Road and Po‘ipu Crater Driveway, in Po‘ipu, on April 28th from 8 a.m. to 1 p.m. The road closure allowed the Department to repair a water service lateral. Prior notice was given to one customer whose water service would be affected. However, on the day of the repairs a water shutdown was needed for all customers on Ho‘ohu Road for approximately 2 to 3 hours. An update was posted on Facebook and Twitter to notify affected residents.

Other Media A guest opinion article titled, “Anti-GE/GMO crowd wants to rewrite history,” by Allan Parachini was published in The Garden Island newspaper on May 1st. The article mentions that the Department conducted extensive testing to see if any traces of the pesticide chlorpyrifos was found in the water and results were none. (Attached) Project WET Hawaii Planning and event preparations continued for this year’s Make a Splash with Project WET festival event to be held on Thursday, September 22nd from 8:30 a.m. to 1:30 p.m. Tents from the Kaua‘i County Farm Bureau have been secured with the University of Hawai‘i College of Tropical Agriculture and Human Resources (UH-CTAHR) Kaua‘i Agriculture Research Center for the Department to use. The portable toilets have been reserved. Kapa‘a JROTC has been contacted. Goodie bag and activity supplies have been ordered. Volunteer T-shirts have been ordered and received. As of May 9th, five schools have already registered for the festival. The registration deadline is Friday, August 5th. Public Relations Program The Kaua‘i Family Magazine Summer 2016 Issue was published and included a Department conservation article, “3 Steps to Fix That Drip,” and advertisement, “Auwe Leaky Toilet.” (Attached) Kim Tamaoka and Jonell Kaohelauli‘i attended Koloa Elementary School’s Career Day on April 20th and shared with three third-grade classes about the Department and the importance of water conservation. Water bottles, shower timers and pencils were given to about 75 students and teachers. The Department participated in the county’s Annual Spring Food Drive for the Kaua‘i Independent Food Bank. The Department brought in a total of 561 pounds of food, which exceeded our 500-pound goal. The Department came in 6th place overall, out of the 12 other participating county departments. Mahalo to our employees who donated and showed their support for this food drive.

PAGE 238

PR Specialist Report May 17, 2016 Page 2 of 2

An article titled, “County employees pitch in,” and a photo by Dennis Fujimoto were published in The Garden Island newspaper on April 28th. (Attached) The Department participated as an exhibitor in the Agriculture and Environmental Awareness Day presented by the Kaua‘i County Farm Bureau and UH-CTAHR, on May 5th, at the Wailua Research Station. Kim Tamaoka, Jonell Kaohelauli‘i and Carl Arume attended the event and shared with approximately 530 students about Kaua‘i’s water supply resources and reasons why water conservation and protection is so important. An article titled, “Fifth graders go hands-on in agriculture,” and multiple photos by Dennis Fujimoto were published in The Garden Island newspaper’s online edition on May 7th. (Attached) Upcoming Scheduled Community Outreach & Educational Events

June 25, 2016 – Mayor-a-Thon, DOW water station September 22, 2016 – 13th Annual Make a Splash with Project WET Festival

Miscellaneous

The May issue of “As the Water Flows” employee newsletter was completed and distributed to staff and Board members.

A courtesy notice was written on behalf of Operations to customers located along Kuhio Highway between Laukini Road and Ma‘alo Road, in Hanama‘ulu. Customers were notified of intermittent repairs to an aging PVC distribution line and service laterals in the area.

An informational brochure, “Understanding Your Water Meter,” was created and is currently in the promotional planning stage to be printed and distributed to all customers.

A new SOP, “DOW Work Shirt Policy & Procedure,” was written and is being finalized for distribution to staff.

Respectfully submitted,

Kim Tamaoka Public Relations Specialist KT:ein Attachments: “Anti-GE/GMO crowd wants to rewrite history,” by Allan Parachini, The Garden Island “3 Steps to Fix That Drip” and “Auwe Leaky Toilet,” Kaua‘i Family Magazine Summer 2016 Issue “County employees pitch in,” by Dennis Fujimoto, The Garden Island “Fifth graders go hands-on in agriculture, by Dennis Fujimoto, The Garden Island Mgrrp/May 2016/Public Relations Specialist Report (5-17-16):ein

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Published online www.thegardenisland.com on Saturday, May 7, 2016

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http://www.thegardenisland.com/

PAGE 244



“Water has no Substitute – Conserve It!

Operations Division Report for the Month of April 2016

Personnel

Water Plants Superintendent is on continuous recruitment.

Darren Galas was promoted to Maintenance Worker II.

Source and Storage

Maintenance Workers continued cleaning of various remote facilities island-wide. Works included clearing of vegetation and drainage as well as repair and construction of structures and facilities.

Water Plant Operators performed routine inspection and maintenance at all sites including valve maintenance, piping repair and replacement, chlorination equipment maintenance, and mixing of sodium hypochlorite.

Electrical workers performed routine electrical maintenance at all sites including SCADA radio troubleshooting, electrical wiring for motor controls, lighting repair and replacement.

Distribution

Operations Division Field Section crews continue to perform live taps and routine leak repair of service laterals and mainlines. Field Section personnel responded to and completed 34 leak repair work orders and these leaks and emergency callouts resulted in unusually high total number of overtime hours.

For the month of April, replaced zero (0) feet of 3” PVC distribution line on Lokokai Road under work order C141516.

Field Section crews started replacement of 2” PVC distribution pipe on Kuhio Highway at Kapaia. As of April 30th, 220 feet has been replaced under work order C160654.

Forty seven (47) meters were installed and repaired including replacement of non-profiling automatic meter read.

We received a total of 131 calls from customers reporting leaks on the mainline, service laterals, meters, meter boxes and fire hydrants including complaints of no water, complaints of low pressure, calls requesting remote site/facility grounds and vegetation maintenance, calls for assistance in shutting off the water meter, calls reporting damaged meter box and cover, reports of leaking or damaged fire hydrants and report of white milky water. Work orders were generated and all calls resolved. Leak after the meter needs to be addressed by the customer.

PAGE 245

Operations Division Report May 17, 2016 Page 2 of 2

Fleet, Inventory, Warehouse and Baseyard Area

For the month of April, a total of one hundred ninety five (195) work orders were issued for Operations Division. Works included: electrical repairs and maintenance; automotive repairs and maintenance including power generator maintenance; water meter installation and replacement; service lateral installations; leak repairs; well, tank site and PRV maintenance; replace damaged meter boxes; repair defective meters; replace damaged or leaking hydrant; door-to-door customer notifications for tie-ins of new lines to existing lines as well as notifications regarding scheduled repairs; callouts due to customer complaints/reports; meter replacement requests; contractor’s requests for markings; island-wide eyewash installation.

New backhoe loader and new hydrant truck received.

For the month of April 2016, twenty (20) Hawaii One Call requests for markings were received and twenty (20) completed. Some requests for markings are on private property. Private property owners as well as contractors were contacted and informed that DOW Hawaii One Call markings will be outside of private property lines.

Respectfully submitted,

Valentino P. Reyna Chief, Operations Division

VPR/ein

Attachments: Overtime Chart

Leak Report Chart Monthly Water Production and Consumption Chart for April 2016

Mgrrp/May 2016/Operations Divison Report for the Month of April 2016 (05-17-16):ein

PAGE 246

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

Regular Hours Worked Time Off (Leaves n Holiday) Overtime Hours TOTAL HOURS

PAGE 247

# of W/O's Job Reason Code Description

Work Orders by Job Reason Code for Selected Date Range09-May-2016

04/01/2015 04/30/2016to

LEAK-BOX 31 Meter Box Leak Repair

LEAK-CUST 2 Customer-Side Leak Repair

LEAK-MAIN 117 Mainline Leak Repair

LEAK-S/L 135 Service Lateral Leak Repair

31LEAK-BOX

2LEAK-CUST

117LEAK-MAIN

135LEAK-S/L LEAK-BOX 10.9%

LEAK-CUST 0.7%LEAK-MAIN 41.1%LEAK-S/L 47.4%

Total: 100.0%

Work Orders by Job Reason Code

0

4

8

12

16

20

24

28

32

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15

5/20

15

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15

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LEAK-MAINLEAK-S/LLEAK-BOXLEAK-CUST

Nu

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Leak R

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Number of Leak Repairs per Month

PAGE 248

Monthy Water Produced, Customer Meter Read and Waterloss Comparison For Calendar Year 2015-2016

Jan-16 Feb-16 Mar-16 Apr-16 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Total Year

Produced (Kgals.) 374,675 373,050 379,057 396,346 430,499 455,520 448,318 435,912 353,115 391,384 348,028 341,914 4,727,818

Customer Meter Read (Kgals.) 322,421 320,287 326,596 356,954 339,217 361,141 402,798 395,102 330,008 316,789 353,182 274,130 4,098,625

Waterloss (kgals.) 52,254 52,763 52,461 39,392 91,282 94,226 45,520 40,810 23,107 74,595 (5,154) 67,784 629,040

Waterloss (%) 13.9 14.1 13.8 9.9 21.2 20.7 10.2 9.4 6.5 19.1 -1.5 19.8 13.3

Waterloss ($) 66,728 67,378 66,993 50,303 116,568 120,327 58,129 52,115 29,507 95,258 (6,581) 86,560 803,284

43

0,4

99

45

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44

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5,9

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39

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4,6

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37

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57

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M A Y - 1 5 J U N - 1 5 J U L - 1 5 A U G - 1 5 S E P - 1 5 O C T - 1 5 N O V - 1 5 D E C - 1 5 J A N - 1 6 F E B - 1 6 M A R - 1 6 A P R - 1 6

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MONTH PRODUCED/READ

Produced (Kgals.) Customer Meter Read (Kgals.) Waterloss (kgals.) Unbilled Percentage

PAGE 249

‐‐‐4398 Pua Loke Street, Lihu‘e, Kaua‘i, Hawai‘i or P. O. Box 1706, Lihu‘e, HI 96766‐5706‐‐‐ Phone No. (808) 245‐5400 – Fax No. (808) 245‐5813



MANAGER’S UPDATE May 17, 2016

Pursuant to Board Policy No. 3 CONTRACTS AWARDED/EXTENSION/AMENDMENTS: (1) Contract No. 623, Job No. 16-3, Awarded to Oasis Water Systems, Inc. for the Kōloa Well C Repair, Kōloa, Kauaʻi, Hawaiʻi FUNDING: Account No. 10-40-00-604-999 WU/Ops/Capital Outlay-Rehabilitation and Replacement/Equipment Account No. 10-40-00-604-999 $105,210.00

Total Funds Available $105,210.00

Contract No. 623: Oasis Water Systems, Inc. $100,200.00 5% Contingency: $5,010.00

Total Funds Requested $105,210.00 ($105,210.00)

Total Fund Balance for Account No. 10-40-00-604-999 $0.00BACKGROUND: The existing booster pump along with the motor control and electrical components were found to be in need of upgrade and replacement. Bids were solicited and opened on Wednesday, March 30, 2016. The sole bid received is reasonable, responsive and within budget. Reference Manager’s Report No. 16-49, which got approved at the 4/28/16 board meeting to transfer funds from 10-40-30-560-000 to 10-40-00-604-999. (2) Disposal of Personal Property of the Department of Water FUNDING: No funding. BACKGROUND: In accordance with Hawaii Revised Statutes (“H.R.S.”) §54-18, “the board may sell or otherwise dispose of any buildings, materials, supplies, or equipment, under its control, when no longer used or useful for its purpose; provided that the buildings, materials, supplies, or equipment shall first be offered at its depreciated or market value to the council”. On December, 2004, the department requested blanket approval from the board during their regular board meeting to obviate the need for the department to seek approval each time such property is disposed of. Such request was submitted through a Manager’s Report and was approved by the board with the requirement to provide the board with a written report of disposed properties.

PAGE 250

MANAGER’S UPDATE Re: Manager’s Update for April 2016 through May 2016 May 17, 2016 Page 2 of 6

WAIVER RELEASE & INDEMNITY APPLICATIONS:

Applicant TMK Location & Building permit Performance Bond Amount none

STAFF REPORTS - FY 14-15: PERSONNEL MATTERS UPDATE May 17, 2016 RECRUITMENT AND POSITION ACTIONS Operations Division

1. Maintenance Worker II #2452. Position filled effective 5/16/2016. 2. Plant Electrician Helper #2432. As of 5/10/2016, received referred list of eligibles. 3. Water Plants Superintendent #2490. As 5/10/2016, pending DHR referred list of eligibles. 4. Senior Account Clerk #2602. As of 5/10/2016, received referred list of eligibles.

Construction Management Division

1. Project Manager #2484. As of 5/10/2016, working with DHR on filling the position. 2. Project Assistant #2351. As of 5/10/2016, received referred list of eligibles. 3. Waterworks Inspector I #2483. As of 5/10/2016, working with DHR on filling the position.

Water Resources and Planning Division

1. Civil Engineer III #2455. Interviews were held on 4/25&26/2016. 2. Civil Engineer VI EM-5 #2428. As of 5/10/2016, working with DHR on filling the position.

Administration

1. Deputy Manager-Engineer. Pending manager action. Pursuant to Board Policy No. 3 SUMMARY OF WARRANT VOUCHERS As of September 17, 2015 Regular Board Meeting, the Summary of Warrant Vouchers will be included in the Fiscal Monthly reporting. Pursuant to Board Policy No. 24 CONVEYANCE OF WATER FACILITIES – $48,008.00 5/17/2016 Makaleha Gardens, LLC

TMK: 4-6-06:17 & 19

Kapa’a $ 46,008.00

5/17/2016 Anthony Lenarth TMK: 4-2-06:37 Wailua $ 2,000.00

PAGE 251


CC&B BILLING SYSTEM UPDATE: May 10, 2016 Update

Current System: At the end of April Release 16 was successfully installed. This release was specifically for HBWS and their Maximo software interface. Agricultural Renewal Letters were mailed out to current Ag customers the beginning of May. Rate testing for new rates for July 1, 2016 has begun, Kauai has no rate increase. New System: Our Consultants received the back-up of our current CC&B data from HBWS (minus confidential data from HBWS). They worked long hours to retrieve the data and schema and now we are currently running the most current version of CC&B. Staff will be starting our validation of the data to make sure the data transferred over properly shortly. Consultants and staff are continuously working on the Infrastructure Design Document, the Project Approach, and the Project Management Plan. Consultants will be on-site during the week of May 16th to talk with staff on the Service Cloud, Billing Insight, & Online Policy Automation. In addition we will be finalizing the Business Process Documents and Use Cases.

IT STRATEGIC PLAN UPDATE: May Update IT Plan Task 3: Project Management and Document Imaging: Project Management: A letter was sent to the selected vendor stating that their RFP was non-responsive. We will be sending this RFP out for re-submittal in the next Fiscal Year. Document Imaging: In the area of Document Imaging, we completed exporting all the images from our Stellent Document Imaging System and are converting all the images so that they may be uploaded into our SharePoint system. We are 100% complete on the SharePoint upload and working on a sort/filter. We hope to be done by mid-June. IT Task 4: Develop Web based GIS Viewer and Map Layers: Have completed 9 Water Systems and have been released to our GIS users. Completed Systems: Anahola / Anini / Haena-Wainiha / Hanalei / Hanapepe / Kalaheo / Kilauea / Lawai-Omao / Wailua-Kapaʻa. Currently working on the Puhi-Lihue-Hanamaulu Water system and it is 75% completed.

PAGE 252


IT Task 5: MMIS Replacement / Asset Based Work Orders: Submitted a draft RFP for review for a new MMIS system. The Manager and Operations Chief have reviewed and approved the draft RFP. It is currently with our Attorney for review. IT Task 10: Upgrade IT Infrastructure and Expand IT Support and Resiliency: Fiber: Single-mode fiber has been pulled between the Microlab and Administration buildings. It has also been pulled between the Microlab and New Building.

The Single-Mode fiber can currently support 10Gbps, and will support higher speeds in the future. The investment in Single-mode fiber will ‘future-proof’ our network. The fiber run between the lab and new building still needs to be terminated. Switches: We were scheduled to replace the switches in the Administration building and Microlab. The installation is on hold until we are given the green light to start moving I.T. equipment in the new building.

We are upgrading our Network Switches between all buildings. These new switches are rated to match the speed of the new fiber runs. These network switches will handle voice and data traffic much more quickly and efficiently, which will be necessary for replication of our virtual servers. This essentially increases building-to-building communication speeds by a factor of 10. Servers / Virtual Servers: We will be upgrading our Virtual Server environment (which is at the end of life). The new virtual server environment will feature redundancy and replication to ensure the resiliency of our network. This new system is scheduled to be installed after getting the green light to move into the new building.

The new virtual server environment has been ordered and awaiting equipment and a firm date to move into new building to set up. 2016 LEGISLATURE UPDATE: May Update. No CIP funding this year.

AFFORDABLE HOUSING UPDATE: May Update. Reviewing Lima Ola 201H Application.

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MANAGER’S GOALS established August 20, 2015 for FY15-16 UDPATE: 1. Provide management training for division heads and supervisors.

Update 05/17/2016: No update from Director of Human Resources regarding plans to schedule supervisor/manager training for County personnel.

2. Investigate and determine methods for acknowledging outstanding employee performance. Update 05/17/2016: Ongoing

3. Provide clear Manager Reports to the Board, providing background, options and recommendations. Update 05/17/2016: Ongoing

4. Provide Manager’s Reports to the Board by Friday prior to the Agenda meeting with the exception

of the financial reports at the time of posting. Update 05/17/2016: Ongoing

5. Respond to grievances within 30 days.

Update 05/17/2016: No new grievances received. 6. Obtain Department of Human Resources (DHR) approval for current Table of Organization.

Minimize changes on the Table of Organization (TO). Update 5/17/2016: No update for May.

7. Fill all funded vacant positions for FY15-16. Update 05/17/2016: See below for an update. Vacant funded positions for FY15-16 that are listed below: Administration: 1. Deputy Manager-Engineer #E-20 100% funded. Selection pending.

2. Computer Systems Support Tech I #2492 100% funded. No action.

Engineering: 1. Civil Engineer V #2476 50% funded. No action.

Construction Management: 1. Project Manager #2484 Current classification is Project Manager #2484 100% funded.

Working with DHR on filling the position. 2. Project Assistant #2351. 100% funded. Received referred list of eligibles. 3. Waterworks Inspector I #2483 (ref. Mgr’s Report 16-11) 100% funded. Working with DHR

on filling the position.

Water Resources & Planning: 1. Civil Engineer VI #2428 100% funded. Working with DHR on filling the position.

PAGE 254


Operations: 1. Water Plants Superintendent. #2490 10% funded Pending referred list. 2. Maintenance Worker II #2452 Position filled effective 5/16/2016. 3. Plant Electrician Helper #2432. 100% funded. Received referred list. 5. Senior Account Clerk #2602. 100% funded. Received referred list.

8. To obtain a performance evaluation score of at least 3.5.

Update 05/17/2016: No update for May. Respectfully submitted,

Kirk Saiki, P.E. Manager and Chief Engineer KS/ce Mgrrp/Manager’s Update (5-17-2016):ce Attachments: BAB Bond Spend Down (April 2016) Auction List and Copy of Blanket Approval

PAGE 255

0

10,000

20,000

30,000

40,000

50,000

60,000

Jan

-10

Ap

r-1

0

Jul-

10

Oct

-10

Jan

-11

Ap

r-1

1

Jul-

11

Oct

-11

De

c-1

1

Mar

-12

Jun

-12

Sep

-12

De

c-1

2

Mar

-13

Jun

-13

Sep

-13

De

c-1

3

Mar

-14

Jun

-14

Sep

-14

De

c-1

4

Mar

-15

Jun

-15

Sep

-15

De

c-1

5

Mar

-16

Jun

-16

Sep

-16

De

c-1

6

Mar

-17

Jun

-17

Sep

-17

Tho

usa

nd

s o

f D

olla

rs

2010 Bond Encumbrance and Spend Down Status (Dollars)

BAB Balance Remaining to Encumber

Actual Projected

PAGE 256

Department of Water

County of Kauai

Items to be Auctioned

DESCRIPTION OF ARTICLE, REASON ORIGINAL Available

MODEL NO., NOT USEFUL USEABLE COST AS for

ITEM NO. MAKE, SERIAL NO., UPSET FOR OR SHOWN ON LAST Auction

EQUIPMENT NO. PRICE OPERATION UNUSABLE INVENTORY

1CK1380 1993 International Mstr Flatbed Manitek Crane, 1HTSDPNN6PH483308 $1,000.00 Obsolete Useable donated by County Baseyard

2 CK1792 2004 Mazda Truck 2WD, 4F4YR12D04TM03695 $500.00 Replaced Useable $14,391 Baseyard

3 CK1911 2007 Ford Range 2x4, 1FTYR10D87PA03263 $500.00 Replaced Useable $15,066 Baseyard

4 CK1786 2004 Ford F467 4x2 Truck, 1FDXF46P24EA40142 $1,000.00 Replaced Useable $78,605 Baseyard

5 BH-4 Case Backhoe $1,000.00 Replaced Useable $31,193 Baseyard

6 Scrap Metal - Brass (Hydrants and Meter bodies) $750.00 Obsolete Useable - Baseyard

7 Scrap Metal - Copper $100.00 Obsolete Useable - Baseyard

8 Light Boards $100.00 Damaged Useable - Baseyard

9CK739 2001 Zieman Tilt Bed Trailer 1150, 1ZCT20S291ZP23127 $100.00 Replaced Useable $6,927 Baseyard

10 CK546 1993 Zieman Trailer 1155, 1ZCT22S29PZP16814 $200.00 Replaced Useable $7,143 Baseyard

11 CK1679 2001 Ford 4DSD, 1FAFP56S61A154418 $100.00 Damaged Unusable $21,800 Baseyard

12 SSL-3 Case Skid Steer Loader and Digging Unit $500.00 Replaced Useable $21,443 Baseyard

13 SSL-4 Diggin Unit for Case Skid Steer Loader $50.00 Damaged Unusable Baseyard

14 CK1602 1999 Peterbuilt Truck w/ Dump Body $3,000.00 Replaced Useable $88,013 Baseyard

15 Band Saw $10.00 Replaced Useable - Baseyard

18 Light Boards Damaged Useable - Baseyard

19 CK-1790 2004 Ford F450 4x2 Utility Body, 1FDXF46P44EA40143 $1,000.00 Replaced Useable $78,214 Baseyard

20 CK-1784 2004 Ford Ranger 4x2 Lift Gate, 1FTYR14EX4PA10813 $500.00 Replaced Useable $25,179 Baseyard

21CK-1591 1999 Chevy C3500-HD Truck w/ Dump Body, 1GBKC34J0XF009426 $500.00 Replaced Useable $33,481 Baseyard

Total $421,455

LOCATION OF ITEM

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