Tuesday, March 19, 2019 9:00 AMMar 19, 2019 · at the address of 15080 Gardenia Dr, Osakis, MN in Leslie Township effective April 1, 2019 through March 31, 2020. To approve a one

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Resolution Approving Payment of Additional Capital to South Country Health AllianceResolution of Withdrawl from South Country Health Alliance Joint Powers Agreement

Request to Hire Eligibility Worker

Proposed Regional Nutrient Management Position

Commissioner Warrants

Diamond Point - One Year Liquor LicenseHub Supper Club - One Year Liquor License

Health & Human Services Warrants

County Auditor-Treasurer

Benson Air Ag - Aerial Spraying Request

County Ag Inspector - MDA Noxious Weed and Invasive Plant Grant

Adjourn

Standing Reports

Coordinator ReportCommissioners' ReportAuditor-Treasurer Report

Tuesday, March 19, 2019 9:00 AM

Call to Order and Roll Call

Public Comment Period: 8:45 a.m.Agenda Item # Agenda Time:

Meeting to be held in the County Board Room, Historic Courthouse, 215 1st Ave S, Long Prairie, MN.

Pledge of AllegianceAmendments to the AgendaPotential Consent ItemsMeeting Minutes Approval - March 5th, 2019

Health & Human Services

Public Works2022 Federal HSIP Funding Award AnnouncementCounty Ditch/Ag Inspector

Gambling Permit - Big Lake Sportsmens Club

Solid WasteApproval of Recycling Transfer Agreements

Gambling Permit - Little Birch Lake Improvement Association

Clarissa Ballroom - One Year 3.2 Malt Liquor License

Clarissa Ballroom - One Year Setup LicenseClarissa Ballroom - One Year Dance License

Gambling Permit - Todd County Council On Aging

Todd SWCD

BOARD OF COMMISSIONERSRegular Board Meeting Agenda

Commissioners may be in the Commissioner's Board Room prior to the board meeting proceedings.The County Board will open the meeting at the posted time and reserves the right to alter the agenda schedule for business needs.

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Requestor to Complete:

Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20190319-01

Agenda Topic Title for Publication: Meeting Minutes Approval - March 5th, 2019

Date of Meeting: March 19, 2019 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Minutes for the following meeting are attached: March 5th, 2019Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve the Todd County Board of Commissioner's Meeting Minutes for March 5th, 2019 as presented.

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher

Passed Becker Becker Failed Erickson Erickson Tabled Neumann Neumann Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

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Minutes of the Meeting of the Todd County Board of Commissioners held on March 5th, 2019

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 5th day of March, 2019 at 9:00 AM. The meeting was called to order by Chairperson Kneisl. The meeting was opened with the Pledge of Allegiance. All Commissioners were present except Commissioner Neumann.

Approval of Agenda

On motion by Erickson and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the agenda as presented with the addition of 4.9 Head of the Lakes – 3.2 Malt Liquor License, 4.10 Head of the Lakes – Setup License, 4.11 Head of the Lakes – Wine License, and 4.12 Shady’s Golden Eagle – Liquor License.

Consent Agenda

On motion by Kircher and second by Erickson, the following motions and resolutions were introduced and adopted by unanimous vote:

To approve the Commissioner’s Meeting Minutes and Joint Meeting Minutes for February 19th, 2019 as presented.

GAMBLING PERMIT – NWTF STRUTTIN BLACKBEARDS WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the NWTF Struttin Blackbeards through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the NWTF Struttin Blackbeards to hold a raffle event at the Thunder Lodge in Long Prairie Township at the address 22056 US 71, Long Prairie, MN on August 2nd, 2019. To approve a Seasonal On Sale and Sunday Liquor License for 8’s Pub 7 Grill LLC at the address of 24148 US 71, Long Prairie, MN in Long Prairie Township effective April 1, 2019 through March 31, 2020 excluding the dates of May 3, 2019 through August 19, 2019. To approve a Seasonal On Sale and Sunday Liquor License for the Sauk Centre Country Club Inc dba Greystone Golf Club at the address of 10548 Andrews Drive, Sauk Centre, MN in Kandota Township effective April 1, 2019 through October 31, 2019. To approve a Seasonal On Sale and Off Sale 3.2 Malt Liquor License for T. Rose Inc. dba Linwood Resort at the address of 17857 Lake St E, Osakis, MN in Gordon Township effective May 1, 2019 through October 1, 2019. To approve a Seasonal On Sale and Off Sale 3.2 Malt Liquor License for Rainbow Lodge at the address of 20576 Banks Trail, Sauk Centre, MN in Kandota Township effective April 15, 2019 through October 15, 2019. To approve a Setup License for Rainbow Lodge at the address of 20576 Banks Trail, Sauk Centre, MN in Kandota Township effective April 1, 2019 through March 31, 2020. To approve a one year Off Sale, On Sale and Sunday Liquor License for Full O Fun LLC dba Saukinac Campground at the address of 21914 Bay Loop, Sauk Centre, MN in Kandota Township effective April 1, 2019 through March 31, 2020. To approve a one year On Sale and Off Sale 3.2 Malt Liquor License for MB Thomes Enterprises dba Head of the Lakes Resort at the address of 15080 Gardenia Dr, Osakis, MN in Leslie Township effective April 1, 2019 through March 31, 2020.

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To approve a one year Setup License for MB Thomes Enterprises dba Head of the Lakes Resort at the address of 15080 Gardenia Dr, Osakis, MN in Leslie Township effective April 1, 2019 through March 31, 2020. To approve a one year Wine License (including Strong Beer) for MB Thomes Enterprises dba Head of the Lakes Resort at the address of 15080 Gardenia Dr, Osakis, MN in Leslie Township effective April 1, 2019 through March 31, 2020. To approve a one year Off Sale, On Sale and Sunday Liquor License for Shady’s Golden Eagle at the address of 13218 County 103, Burtrum, MN in Grey Eagle Township effective April 1, 2019 through March 31, 2020.

Auditor-Treasurer

On motion by Erickson and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the February 2019 Auditor Warrants number (ACH) 900237 through 900278 in the amount of $677,665.27, (Manual) 507 thru 507 in the amount of $1,640.70 and (Regular) 233235 through 233376 in the amount of $732,766 for a total of $1,412,071.98. On motion by Becker and second by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number (ACH) 400146 through 400158 in the amount of $6,221.55 and (Regular) 51014 through 51076 in the amount of $49,036.27 for a total of $57,257.82. On motion by Kircher and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 514858 through 514877 in the amount of $15,015.34 and warrants number 704504 through 704564 in the amount of $69,682.51. On motion by Becker and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the sale of tax forfeited parcel #38-0061900 for $5,658.08 to the City of Staples. The price includes all fees. On motion by Kircher and second by Erickson, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION APPROVING AN ADJACENT OWNER SALE ON TAX FORFEITED PARCELS IN TODD COUNTY

WHEREAS, Parcels 05-0011401, 06-0005701, 15-0031101, and 18-0017601 have forfeited to the State of Minnesota for nonpayment of property taxes. The private sale to the adjacent owner is to achieve the best use of Tax Forfeited parcels by adding it to its adjoining parcel. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners do hereby approve an adjacent owner sale. The Todd County Auditor/Treasurer is hereby directed to mail letters to these adjacent owners. BE IT FURTHER RESOLVED, that the terms of sale are as follow: All property is sold for cash only, full payment is due on the date of sale; A charge of $25.00 will be made for each State Deed issued; A charge of $46.00 will be made to record the State Deed; State Deed Tax on the amount of purchase will be collected (0.0033 x purchase price); and a 3% Assurance Fund charge will be made (as per Minnesota Statutes 284.28, Subd. 8). The only persons allowed to bid are adjacent owners on a first-come first-serve basis with payment due at the time of bid.

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Any parcels not purchased by an adjacent owner will become available for public sale on September 1, 2019 with public sale terms and conditions applicable. BE IT FURTHER RESOLVED, that the right is reserved by Todd County, in the interest of the public, to cancel this sale at any time prior to its sale. On motion by Erickson and second by Becker, the following resolution was introduced and adopted by unanimous vote:

RESOLUTION FOR A PUBLIC LAND AUCTION OF TAX-FORFEITED PARCELS IN TODD COUNTY

WHEREAS: Tax-Forfeited Parcels in Todd County have been reappraised and classified as provided by M.S. 282.01, and will be offered for sale by the Todd County Auditor/Treasurer at a public auction. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners do hereby approve said land auction to commence at 10:00 a.m. on the 5 th day of April, 2019. The Todd Coun ty Auditor/Treasurer is hereby directed to publish a notice of the upcoming land auction as provided by law. BE IT FURTHER RESOLVED, that the terms of sale are as follows: All property is sold for cash or check only, no payment plans will be offered and full payment is due on the date of sale. A charge of $25.00 will be made for each State Deed issued. A charge of $46.00 will be made to record the State Deed.

State Deed Tax on the amount of purchase will be collected. (0.0033 x purchase price or minimum of $1.65)

A $50.00 fee for well certificate, if applicable, will be collected. A Tax Forfeiture Administration fee of $250.00 will be collected. A 3% Assurance Fund charge will be made (as per M. S. 284.28, Subd. 8). BE IT FURTHER RESOLVED, that Tax-Forfeited Parcels will be offered for sale subject to liens, existing roads, easements and leases, if any, and an y special assessments canceled at forfe iture may be reassessed by the municipalities after the sale. BE IT FURTHER RESOLVED, that the right is reserved by Todd County, in the interest of the public, to cancel this sale at any time prior to its sale.

Public Works

On motion by Becker and second by Erickson, the following motion was introduced and adopted by unanimous vote: To set the 2019 Spring Road Meeting for April 3, 2019 at 9:00 AM at the Northern Public Works Shop.

Todd-Wadena Community Corrections

On motion by Becker and second by Erickson, the following resolution was introduced and adopted by unanimous vote:

RESOLUTION APPOINTING NEW MEMBER TO TODD-WADENA COMMUNITY CORRECTIONS ADVISORY BOARD 2019

This is a resolutio n appointing a new mem ber to the Todd-Wadena Co mmunity Corrections Advisor y Board. WHEREAS, On January 2, 2019, the Todd County Board of Commissioners appointed membership to the Executive Committee and Advisory Board, and WHEREAS, A Citizen Member position on the Advisory Board is currently open, and WHEREAS, Donald Asmus has agreed to fill the vacant position, and THEREFORE, IT IS RESOLVED that Donald Asmus be appointed to the Advisory Board to serve in the capacity of Citizen Member.

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County Sheriff

On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve to hire Corey Roering as a part-time Deputy Sheriff effective March 6th, 2019 at a Grade 10, Step 1.

Solid Waste

On motion by Erickson and second by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the posting and hiring of a Lead Equipment Operator. On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Draft Waste Management Plan to be sent to the MPCA.

Health & Human Services

On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve out of state travel for Public Health Nurse, Angel Karnes, to attend the out of state training located in Denver, CO, for the Nurse Family Partnership program.

Administration

On motion by Kircher and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Memorandum of Agreement between the Todd County Board of Commissioners and American Federation of State, County and Municipal Employees, AFL-CIO Local Union 3168 for On-Call Pay for Nurses.

Auditor-Treasurer’s Report

The Auditor-Treasurer Office reported on projects in progress including the final Audit preparations, 2019 tax calculation progress and certification of an upcoming Special Election on 05/14/2019 for ISD 2170 Staples Motley.

Commissioner’s Report

The Commissioners reported on meetings attended.

Coordinator’s Report

The Coordinator reported on meetings attended and projects in-progress.

Recess

Chairperson Kneisl recessed the meeting until March 19, 2019. AUDITOR WARRANTS VENDOR NAME AMOUNT

CDW GOVERNMENT INC $ 3,022.80 EBSO INC $ 217,447.52 GALLAGHER BENEFIT SERVICES INC $ 2,000.00 HEALTH PARTNERS DENTAL $ 4,245.06 INITIATIVE FOUNDATION $ 7,500.00 LONG PRAIRIE OIL COMPANY $ 5,072.77 LONG PRAIRIE SANITATION INC $ 4,434.03 MINNESOTA ENERGY RESOURCES CORP $ 16,816.71 MINNESOTA UI $ 4,452.24 PETERS LAW OFFICE, P.A. $ 5,060.00

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Prairie Lakes Municipal Solid Waste Auth $ 78,672.00 RAHN/RUEBEN & LONNIE $ 2,656.00 RANGER CHEVROLET $ 35,414.98 TANGO CARD INC $ 3,401.50 TODD CO AUD‐TREAS $ 5,875.20 21 PAYMENTS LESS THAN 2000 $ 8,349.92 AMERICAN HERITAGE BANK $ 40,005.06 ANOKA CO GOVERNMENT CENTER $ 14,915.00 CARD SERVICES COBORNS $ 2,880.73 CLIFTON LARSONALLEN, LLP $ 4,000.00 COUNTIES PROVIDING TECHNOLOGY $ 5,026.00 COUNTRYSIDE RESTAURANT $ 6,832.00 FLEET SERVICES/WEX BANK $ 4,708.71 HILLTOP REGIONAL KITCHEN $ 6,400.00 MN DEPT OF FINANCE $ 5,113.50 MORRISON COUNTY $ 8,028.75 SHIRLEY'S GAS & GROCERIES $ 2,124.62 STEP $ 6,601.57 WENCK ASSOCIATES, INC. $ 13,314.60 36 PAYMENTS LESS THAN 2000 $ 11,791.21 AMERICAN HERITAGE $ 12,381.96 CENTERPOINT ENERGY $ 2,816.73 ELECTION SYSTEMS & SOFTWARE INC $ 2,909.38 LONG PRAIRIE LEADER $ 2,549.63 MASWCD $ 2,150.00 METRO SALES INC $ 3,047.95 MINNESOTA POWER & LIGHT $ 16,909.02 STAPLES ADVANTAGE $ 2,348.49 TODD TRAILS ASSOCIATION $ 35,148.92 TOWN OF BARTLETT $ 20,720.92 TOWN OF BERTHA $ 22,106.81 TOWN OF BIRCHDALE $ 22,202.68 TOWN OF BRUCE $ 22,878.89 TOWN OF BURLEENE $ 20,591.10 TOWN OF BURNHAMVILLE $ 25,203.30 TOWN OF EAGLE VALLEY $ 27,961.40 TOWN OF FAWN LAKE $ 23,242.32 TOWN OF GERMANIA $ 27,251.07 TOWN OF GORDON $ 28,909.93 TOWN OF GREY EAGLE $ 21,146.52 TOWN OF HARTFORD $ 31,226.62 TOWN OF IONA $ 25,276.46 TOWN OF KANDOTA $ 17,936.54 TOWN OF LESLIE $ 22,968.79 TOWN OF LITTLE ELK $ 18,104.88 TOWN OF LITTLE SAUK $ 26,305.99 TOWN OF LONG PRAIRIE $ 25,558.18

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TOWN OF MORAN $ 25,790.17 TOWN OF REYNOLDS $ 23,695.40 TOWN OF ROUND PRAIRIE $ 30,196.20 TOWN OF STAPLES $ 28,439.87 TOWN OF STOWE PRAIRIE $ 28,259.50 TOWN OF TURTLE CREEK $ 15,065.54 TOWN OF VILLARD $ 27,509.14 TOWN OF WARD $ 26,317.42 TOWN OF WEST UNION $ 15,208.86 TOWN OF WYKEHAM $ 25,937.50 VOYANT COMMUNICATIONS, LLC $ 3,605.40 27 PAYMENTS LESS THAN 2000 $ 10,966.65 CENTERPOINT ENERGY $ 5,813.80 CITY OF BERTHA $ 2,394.29 CITY OF EAGLE BEND $ 11,594.64 CITY OF LONG PRAIRIE $ 5,774.46 CITY OF STAPLES $ 9,382.81 GALLAGHER BENEFIT SERVICES INC $ 2,000.00 LONG PRAIRIE OIL COMPANY $ 20,276.68 MN DEPT OF FINANCE $ 2,270.09 RANGER CHEVROLET $ 18,968.29 SCHOOL DISTRICT 2170 $ 11,883.55 VERIZON $ 3,613.82 23 PAYMENTS LESS THAN 2000 $ 9,450.24 1 PAYMENT LESS THAN 2000 $ 1,640.70

Total: $ 1,412,071.98 COMMISSIONER WARRANTS VENDOR NAME AMOUNT

AMAZON CAPITAL SERVICES $ 2,511.40 CARGILL SALT DIVISION $ 15,413.07 FRONTIER PRECISION INC $ 2,464.00 KNOWBE4 INC. $ 3,130.78 LITTLE FALLS MACHINE INC $ 2,500.49 MCIT $ 2,500.00 MORRISON CO PUBLIC HEALTH SERV $ 2,077.54 NORTHERN STAR COOP $ 3,350.73 68 PAYMENTS LESS THAN 2000 $ 21,309.81

Total: $ 55,257.82 HEALTH & HUMAN SERVICES WARRANTS VENDOR NAME AMOUNT

DHS ‐ SWIFT $ 33,607.08 ITEN FUNERAL HOME ‐ BROWERVILLE $ 3,500.00 PERISH/ALAN $ 3,105.64 TODD COUNTY AUDITOR/TREASURER $ 15,096.10 57 PAYMENTS LESS THAN 2000 $ 14,373.69

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Total: $ 69,682.51

VENDOR NAME AMOUNT

HOLISTIC FAMILY EDUCATION SRVS $ 3,807.66 # 12714 $ 3,113.99 MID MINNESOTA DRUG TESTING INC $ 3,433.00 PAYMENTS LESS THAN 2000 $ 4,660.69

Total: $ 15,015.34

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20190319-02

Agenda Topic Title for Publication: Gambling Permit - Big Lake Sportsmens Club

Date of Meeting: March 19, 2019 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Auditor-TreausrerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Application has been filed in the Auditor-Treasurer's OfficeOptions: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve a gambling permit for the Big Lake Sportsmens Club to hold a raffle event at the Big Lake Sportsmens Clubhouse in Turtle Creek Township at the address of 31974 County 16, Cushing, MN on August 17th, 2019.





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Page 1 of 1 Board Action Tracking Number: 20190319-02

GAMBLING PERMIT – BIG LAKE SPORTSMENS CLUB

WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Big Lake Sportsmens Club through this resolution;

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Big Lake Sportsmens Club to hold a raffle event at the Big Lake Sportsmens Clubhouse in Turtle Creek Township at the address 31974 County 16, Cushing, MN on August 17th, 2019.

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20190319-03

Agenda Topic Title for Publication: Gambling Permit - Little Birch Lake Improvement Association


Application has been filed in the Auditor-Treasurer's OfficeOptions: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve a gambling permit for the Little Birch Lake Improvement Association to hold a raffle event at the Diamond Point in Birchdale Township at the address of 12818 Bayview Dr, Sauk Centre, MN on September 7th, 2019.





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GAMBLING PERMIT – LITTLE BIRCH LAKE IMPROVEMENT ASSOCIATION

WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Little Birch Lake Improvement Association through this resolution;

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Little Birch Lake Improvement Association to hold a raffle event at the Diamond Point in Birchdale Township at the address 12818 Bayview Drive, Sauk Centre, MN on September 7th, 2019.

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20190319-04

Agenda Topic Title for Publication: Gambling Permit - Todd County Council On Aging


Application has been filed in the Auditor-Treasurer's OfficeOptions: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve a gambling permit for the Todd County Council On Aging to hold a bingo event at the Clarissa Ballroom in Eagle Valley Township at the address of 19281 Kotter Rd, Clarissa, MN on May 5th, 2019.





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GAMBLING PERMIT – TODD COUNTY COUNCIL ON AGING

WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Todd County Council On Aging through this resolution;

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Todd County Council On Aging to hold a bingo event at the Clarissa Ballroom in Eagle Valley Township at the address 19281 Kotter Rd, Clarissa, MN on May 5th, 2019.

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20190319-05

Agenda Topic Title for Publication: Clarissa Ballroom - One Year 3.2 Malt Liquor License

Date of Meeting: March 19, 2019 Total Topic Time Requested: 5 min. Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Applications have been filed in the Auditor-Treasurer's Office.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve a one year On Sale and Off Sale 3.2 Malt Liquor License for the Clarissa Ballrom at the address of 19281 Kotter Road, Clarissa, MN in Eagle Valley Township effective April 1, 2019 through March 31, 2020.





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20190319-06

Agenda Topic Title for Publication: Clarissa Ballroom - One Year Dance License


Applications have been filed in the Auditor-Treasurer's Office.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve a one year Dance License for the Clarissa Ballroom at the address of 19281 Kotter Road, Clarissa, MN in Eagle Valley Township effective April 1, 2019 through March 31, 2020.





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20190319-07

Agenda Topic Title for Publication: Clarissa Ballroom - One Year Setup License


Applications have been filed in the Auditor-Treasurer's Office.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve a one year Setup License for the Clarissa Ballroom at the address of 19281 Kotter Road, Clarissa, MN in Eagle Valley Township effective April 1, 2019 through March 31, 2020.





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20190319-08

Agenda Topic Title for Publication: Diamond Point - One Year Liquor License

Date of Meeting: March 19, 2019 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Application has been filed in the Auditor-Treasurer's Office.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve a one year Off Sale, On Sale and Sunday Liquor License for T.J.'s Diamond Point Inc. dba Diamond Point Supper Club/Lounge at the address of 12818 Bayview Drive, Sauk Centre, MN in Birchdale Township effective April 1, 2019 through March 31, 2020.





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20190319-09

Agenda Topic Title for Publication: Hub Supper Club - One Year Liquor License

Date of Meeting: March 19, 2019 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Application has been filed in the Auditor-Treasurer's Office.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve a one year Off Sale, On Sale and Sunday Liquor License for The Hub Supper Club LLC at the address of 30905 County 13, Burtrum, MN in Burnhamville Township effective April 1, 2019 through March 31, 2020.





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20190319-10

Agenda Topic Title for Publication: Approve Commissioner Warrants

Date of Meeting: 03/19/2019 Total Topic Time Requested: 2 min Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida Background: Supporting Documentation enclosed

Printout has been sent to the Commissioners and Warrants for Publication are attached.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner Warrants number (ACH) 400159 through 400169 in the amount of $5,650.82 and (Regular) 51077 through 51181 in the amount of $137,789.34 for a total of $143,440.16.





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MOLLYR

Cutoff Amount:

2000

3/12/19 11:13AMWARRANTS FOR PUBLICATION

Report Sequence: 1 - Vendor Name

**** Todd County ****Page 1

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MOLLYR

Warrants Approved On 3/19/2019 For Payment 3/22/2019

Payments less than

Copyright 2010-2018 Integrated Financial Systems

2,297.14 3,496.77

27,441.75 5,514.26

36,236.40 2,883.00 3,971.84 2,956.96 3,571.80 2,495.41 3,685.00 5,698.00 9,713.00

2000 33,478.83 103

143,440.16

3/12/19 11:13AMWARRANTS FOR PUBLICATION

Vendor Name Amount

**** Todd County ****

BIG STONE THERAPIES, INC.BROWERVILLE TRUCKWASH/BIG BOYZCARGILL SALT DIVISIONCITY OF ST CLOUDGRANITE ELECTRONICS INCMENCH/JAMESMIDWEST LOCK & DOOR, INCNORTHERN BUSINESS PRODUCTSSTAPLES WORLDTOWMASTERTRISTAR POWER SYSTEMSVERIZON CONNECT FLEET USA LLCWIDSETH SMITH NOLTING INC

Final Total:

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20190319-11

Agenda Topic Title for Publication: Health & Human Services Warrants

Date of Meeting: March 19, 2019 Total Topic Time Requested: 2 minutes Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Printouts have been sent for Commissioners to review and Warrants for Publication are attached. Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the Health & Human Services Warrants number 514878 through 514942 in the amount of $91,670.80 and warrants number 704565 through 704694 in the amount of $122,829.25.





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Warrants for Publication

Payment Date: 3/22/2019 Approval Date: 3/19/2019

Vendor name or # Amount

BRENNY FUNERAL CHAPEL - STAPLES 3,500.00 DHS - ANOKA METRO RTC - 412 13,850.00 DHS - MSOP - MN SEX OFFENDER PROGRAM 5,781.50 DHS - ST PETER RTC - 472 9,036.50 DHS - SWIFT 2,579.00 KUHL CONSTRUCTION LLC 3,100.00 RURAL MN CEP INC 11,823.99 SOURCEWELL 22,500.00 US POSTAL SERVICE 4,479.13 121 PAYMENTS LESS THAN 2000 46,179.13

FINAL TOTAL 122,829.25

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Warrants for Publication

Payment Date: 3/22/2019 Approval Date: 3/19/2019

Vendor name or # Amount

# 15336 3125.92 Foster Care providerCENTRAL MN MENTAL HEALTH CTR 2450.00# 15677 3049.30 Foster Care provider# 11326 2570.96 Foster Care provider# 15511 5215.56 Foster Care providerLITTLE SAND GROUP HOME 6711.88LUTHERAN SOCIAL SERVICE OF MN - ST PAUL 2233.55# 10746 2201.92 Foster Care providerNORTHERN PINES MENTAL HLTH CTR IN 6180.00# 13849 2469.84 Foster Care provider# 15286 3655.40 Foster Care provider# 15615 2647.12 Foster Care providerSTEP 6079.68VILLAGE RANCH INC 6765.75WEST CENTRAL REG JUVENILE CTR 5431.00

____________

$30,882.92 Pymts less than $2000___________

Final Total $91,670.80

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20190319-12

Agenda Topic Title for Publication: Benson Air Ag - Aerial Spraying Request

Date of Meeting: March 19, 2019 Total Topic Time Requested: 5 min. Organization / Department Requesting Action: Auditor/TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor/Treasurer Background: Supporting Documentation enclosed

Todd County has received a request from Benson Air Ag, Inc. for acknowledgement of Aerial Spraying of tent worms. At this time, the County is not aware of any public complaints or any reason why acknowledgement should not be granted for 2019. See attached letter. Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To provide acknowledgement to Benson Air Ag, Inc. of Benson, MN for spraying of tent worms in Todd County in the Calendar year 2019 and along with the Public shall be notified within 48 hours prior to a spraying event.





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20190319-13

Agenda Topic Title for Publication: 2022 Federal HSIP Funding Award Announcement

Date of Meeting: 03/19/2019 Total Topic Time Requested: 5 Minutes Organization / Department Requesting Action: Public WorksPerson Presenting Topic at Meeting: Loren Fellbaum Background: Supporting Documentation enclosed

See attached announcement from the Minnesota Department of Transportation regarding a 2022 Federal HSIP Funding Award for Todd County for a 6" Wide Pavement Striping Project in FY 2022 (see attachment). Options: N/A Recommendation: The Todd County Board of Commissioners approves the following by Motion: N/A

Additional Information: Budgeted: Comments Financial Implications: $ 192,000 Funding Source(s): Federal HSIP Funds

Yes No




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Office of Traffic Engineering

1500 West County Rd B2

Roseville, MN 551113

Fall 2018 Greater Minnesota HSIP Solicitation 1

Memo

To: Loren Fellbaum

Todd County Public Works

From: Eric DeVoe

MnDOT Office of Traffic Engineering

Date: March 4, 2019

RE: 6-inch Edgelines

Your 6-inch Edgelines project (application #L3-01) has been selected to receive HSIP funding. State Aid for Local

Transportation (SALT) will work with your District State Aid Engineer to coordinate project development and

construction via the Delegated Contract Process (DCP) for these federal funds.

$192,000 awarded in federal funds (2022)

Minimum of $21,333—i.e. 10% of total project costs—required for local match

Fall 2018 Greater Minnesota HSIP Solicitation

In November 2018, the Office of Traffic Engineering (formerly Office of Traffic, Safety & Technology) completed a

solicitation and application to all Greater Minnesota counties for local HSIP projects. We thank you for your

commitment to transportation safety. Without your efforts, our goal of continuing to reduce fatal and life

changing crashes would not be possible.

Of the 19 applications received in ATP 3, the selection team ranked and prioritized projects that:

Identified in the County Road Safety Plan

Demonstrated systemic planning

Addressed a high risk area

Implemented low-cost, high-benefit strategies

Documented a benefit-cost ratio greater than 1.00

The primary focus of these projects is to reduce fatal and life changing crashes as part of the Toward Zero Deaths

objectives; therefore, projects should be installed to high standards that have proven safety benefits.

If you have questions, feel free to contact Eric DeVoe at 651-234-7016 or [email protected]

CC: DE, DSAE, DTE, Planning

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mailto:[email protected]

Selected Projects, ATP 3

Agency Project Number Year Suggested Award Treatment

Cass County 011-070-008 2020 $ 180,000 6-inch Edgelines

Cass County 011-070-007 2020 $ 78,480 Rumble Strips

Benton County 005-070-008 2021 $ 45,292 CR-78, 6-inch Edgelines

Wadena County 080-070-019 2021 $ 38,880 Chevrons at 36 Curves

Wright County 086-070-019 2022 $ 450,000 Turn Lanes at 2 Intersections

Wright County 086-070-020 2022 $ 225,000 CSAH-35/CR-117, Turn Lanes

Stearns County 073-070-023 2022 $ 216,000 Chevrons at 67 Curves

Todd County 077-070-015 2022 $ 192,000 6-inch Edgelines

Isanti County 030-070-015 2022 $ 161,280 6-inch Edgelines

Stearns County 073-070-024 2022 $ 86,400 Lighting at 6 Intersections

Morrison County 049-070-027 2023 $ 320,000 CSAH-1, Paved Shoulder + Rumble Strips + Safety Wedge

Isanti County 030-070-016 2023 $ 164,880 6-inch Pavement Markings

Suggested Award by Year, ATP 3

Year HSIP Award

2020 $ 258,480

2021 $ 84,172

2022 $ 1,330,680

2023 $ 484,880

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20190319-14

Agenda Topic Title for Publication: County Ag Inspector - MDA Noxious Weed and Invasive Plant Grant

Date of Meeting: March 19, 2019 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Ditch/Ag InspectorPerson Presenting Topic at Meeting: Nancy Uhlenkamp CAI Background: Supporting Documentation enclosed

Attachment 1 - Resolution Attachment 2 - Grant Contract Options: Accept the MDA Grant Do Not Accept the MDA Grant Recommendation: The Todd County Board of Commissioners approves the following by Motion: to accept the Noxious Weed and Invasive Plant Grant from the MDA, and authorize the CAI to sign the Grant Award contract for and on behalf of Todd County.

Additional Information: Budgeted: Comments Financial Implications: $ 12,000 Funding Source(s): MDA Noxious Weed and Invasive Plant Grant

Yes No




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NOXIOUS WEED AND INVASIVE PLANT GRANT

WHEREAS, the MDA released the Noxious Weed and Invasive Plant Grant Proposal Application on August 30, 2018 and;

WHEREAS, October 2, 2018 the County Ag Inspector (CAI) brought a Board Action to the Board meeting asking for approval to apply for the Grant. The completed Grant application was submitted to the MDA on October 3, 2018. $12,000 was requested to be used to hire a contractor to do treatment of the Township roads surrounding the Palmer amaranth fields, and to hire a contractor to do treatment of Wild parsnip in County Road ROWs and Township road ROWs that were treated last year, and;

WHEREAS, the CAI was informed on January 4, 2019, that Todd County has been awarded the $12,000 requested amount.

NOW, THEREFORE BE IT RESOLVED, the Todd County Board of Commissioners accepts the Noxious Weed and Invasive Plant Grant from the MDA, and authorizes the CAI to sign the Grant Award contract for and on behalf of Todd County.

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20190319-15

Agenda Topic Title for Publication: Approval of Recycling Transfer Agreements

Date of Meeting: 03/19/2019 Total Topic Time Requested: 5 Minutes Organization / Department Requesting Action: Solid WastePerson Presenting Topic at Meeting: Jonathan Stainbrook, Jeremy Clasemann Background: Supporting Documentation enclosed

Tom's Refuse and Mattheisen Disposal have requested to bring recycling materials to the Todd County Solid Waste Transfer Station.We have written new Recycling agreements that set the tipping fee at $20.00 a ton, the same as all out of County recycling agreements. Options: 1.) Approve the the Recycling Agreements. 2.) Do not approve the Recycling Agreements. Recommendation: The Todd County Board of Commissioners approves the following by Motion: Approve the Recycling agreements.





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Page 1 of 3

TODD COUNTY SOLID WASTE 30433 US 71

Browerville, MN 56438 Phone: 320-594-2210

Fax: 320-594-3022

RECYCLING SERVICE AGREEMENT

THIS AGREEMENT, is made and entered into on the last date of execution below, by and between the COUNTY OF TODD, MINNESOTA, 30433 US 71, Browerville, Minnesota 56438, hereinafter referred to as “County” and Mattheisen Disposal Inc. Benson, Minnesota 56215, hereinafter referred to as “Contractor”. WHEREAS, County desires to enter into an agreement with Contractor to have Contractor provide recycling materials to the Transfer Station; and WHEREAS, Contractor represents that he is qualified to provide these transfer services. NOW, THEREFORE, for and in consideration of the mutual covenants herein contained, the parties agree as follows:

SECTION 1

DEFINITIONS

1.01 Recycling Materials means plastic containers with necks, food and beverage glass, container glass, tin

food cans, aluminum beverage cans, corrugated cardboard, magazines, newspapers, office paper, phone books, computer paper, and junk mail are accepted for recycling.

1.02 Contractors Representative means Steve Mattheisen unless Contractor notifies County that Contractor

has designated Contractor’s duties to another named individual. 1.03 Director means the Solid Waste Director of Todd County, Minnesota, or such other person as may be

designated from time to time by said Director, to perform the function of the Director for the County.

SECTION 2

SCOPE OF WORK

2.01 The work is generally described as the transfer of recycling to the Todd County Transfer Station. 2.02 It is understood by and between the parties, however, that the Scope of Work shall not at this time

include the following:

A. A requirement that the Contractor enforce the obligations of recycling collectors in Todd County which dispose of recycling at the Todd County Transfer Station, except when Contractor becomes aware of the deposit or attempted deposit of non-conforming recycling at which time he will so notify the Director.

2.03 It is understood by and between the parties that the ownership of the recycling shall at all times remain with County, and that the Contractor shall not acquire any rights, title or interest to said recycling.

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Recycling Service Agreement Todd County Solid Waste

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SECTION 3

RATE SCHEDULE 3.01 A. The Contractor shall pay the County for performance of services described herein: TODD COUNTY TRANSFER STATION:

Recycling: Rate: Recycling to Todd County Transfer Station $20 per Ton 3.02 The parties agree that the rates set in this agreement is to help offset the cost of having STEP

(Supporting, Teaching, and Empowering People) working five days a week instead of three days. This may be reviewed annually, taking into consideration the cost of labor, insurance, supplies, maintenance, general overhead expenses in operating and maintaining equipment, to transport recycling to and from the designated disposal facilities, together with any other business costs the parties may agree are associated with the costs of doing business. In the event the County desires to increase the rate established by this Agreement, they shall submit the proposed increase to the Contractor and the reasons for the proposed increase. Proposals must be received prior to January 1st of each year and if approved will become effective January 1st of the following year. County and Contractor agree to review the proposal for increase in good faith, taking into consideration the costs as defined above, funding, ability to raise rates and other matters of a similar nature. In the event the parties cannot reach an agreement within ninety (90) days from the date of notice, County shall be entitled to terminate this Agreement on an additional 120 days’ written notice. Pending the determination of the changed rate, Contractor shall continue to pay the rate in effect at the time the notice is delivered.

3.03 The Contractor acknowledges that it has in place sufficient procedures to insure that the County will be

paid from allocated funds in a timely manner pursuant to the terms of this Agreement.

SECTION 4

TERMS, TERMINATION AND PENALTIES 4.01 The term of this Agreement shall be for a period of one (1) year commencing on or about the 1st day of

March 2019. This contract may be renewed for consecutive one (1) year terms upon mutual agreement between the County and Contractor.

SECTION 5

DUTIES OF COUNTY

5.01 The County will supply the land, building, all necessary facility permits and be responsible for all real

estate and similar taxes. 5.02 The Contractor shall make all payments due to the County within thirty (30) days of receipt of a bill or

statement from County.

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SECTION 6

SEVERABILITY

6.01 The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered

void, invalid or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts which are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party.

SECTION 7

NONDISCRIMINATION

7.01 During the performance of this Agreement, the Contractor agrees to the following: No person shall, on

the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subject to discrimination under any and all applicable federal and state laws against discrimination.

SECTION 8

AGREEMENT

8.01 This Agreement of the parties relating to the subject matter hereof and is the full and final expression of

the Agreement between the parties. This agreement shall be binding upon the parties hereto, their successors and assigns.

IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. CONTRACTOR TODD COUNTY, IN THE STATE OF MINNESOTA By: By: ATTEST ATTEST Contractor County Date: Date:

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Page 1 of 3

TODD COUNTY SOLID WASTE 30433 US 71

Browerville, MN 56438 Phone: 320-594-2210

Fax: 320-594-3022

RECYCLING SERVICE AGREEMENT

THIS AGREEMENT, is made and entered into on the last date of execution below, by and between the COUNTY OF TODD, MINNESOTA, 30433 US 71, Browerville, Minnesota 56438, hereinafter referred to as “County” and Tom’s Refuse 38164 Thunder Road Melrose, Minnesota 56352, hereinafter referred to as “Contractor”. WHEREAS, County desires to enter into an agreement with Contractor to have Contractor provide recycling materials to the Transfer Station; and WHEREAS, Contractor represents that he is qualified to provide these transfer services. NOW, THEREFORE, for and in consideration of the mutual covenants herein contained, the parties agree as follows:

SECTION 1

DEFINITIONS

1.01 Recycling Materials means plastic containers with necks, food and beverage glass, container glass, tin

food cans, aluminum beverage cans, corrugated cardboard, magazines, newspapers, office paper, phone books, computer paper, and junk mail are accepted for recycling.

1.02 Contractors Representative means Sharla Bueckers unless Contractor notifies County that Contractor

has designated Contractor’s duties to another named individual. 1.03 Director means the Solid Waste Director of Todd County, Minnesota, or such other person as may be

designated from time to time by said Director, to perform the function of the Director for the County.

SECTION 2

SCOPE OF WORK

2.01 The work is generally described as the transfer of recycling to the Todd County Transfer Station. 2.02 It is understood by and between the parties, however, that the Scope of Work shall not at this time

include the following:

A. A requirement that the Contractor enforce the obligations of recycling collectors in Todd County which dispose of recycling at the Todd County Transfer Station, except when Contractor becomes aware of the deposit or attempted deposit of non-conforming recycling at which time he will so notify the Director.

2.03 It is understood by and between the parties that the ownership of the recycling shall at all times remain with County, and that the Contractor shall not acquire any rights, title or interest to said recycling.

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SECTION 3

RATE SCHEDULE 3.01 A. The Contractor shall pay the County for performance of services described herein: TODD COUNTY TRANSFER STATION:

Recycling: Rate: Recycling to Todd County Transfer Station $20 per Ton 3.02 The parties agree that the rates set in this agreement is to help offset the cost of having STEP

(Supporting, Teaching, and Empowering People) working five days a week instead of three days. This may be reviewed annually, taking into consideration the cost of labor, insurance, supplies, maintenance, general overhead expenses in operating and maintaining equipment, to transport recycling to and from the designated disposal facilities, together with any other business costs the parties may agree are associated with the costs of doing business. In the event the County desires to increase the rate established by this Agreement, they shall submit the proposed increase to the Contractor and the reasons for the proposed increase. Proposals must be received prior to January 1st of each year and if approved will become effective January 1st of the following year. County and Contractor agree to review the proposal for increase in good faith, taking into consideration the costs as defined above, funding, ability to raise rates and other matters of a similar nature. In the event the parties cannot reach an agreement within ninety (90) days from the date of notice, County shall be entitled to terminate this Agreement on an additional 120 days’ written notice. Pending the determination of the changed rate, Contractor shall continue to pay the rate in effect at the time the notice is delivered.

3.03 The Contractor acknowledges that it has in place sufficient procedures to insure that the County will be

paid from allocated funds in a timely manner pursuant to the terms of this Agreement.

SECTION 4

TERMS, TERMINATION AND PENALTIES 4.01 The term of this Agreement shall be for a period of one (1) year commencing on or about the 1st day of

March 2019. This contract may be renewed for consecutive one (1) year terms upon mutual agreement between the County and Contractor.

SECTION 5

DUTIES OF COUNTY

5.01 The County will supply the land, building, all necessary facility permits and be responsible for all real

estate and similar taxes. 5.02 The Contractor shall make all payments due to the County within thirty (30) days of receipt of a bill or

statement from County.

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SECTION 6

SEVERABILITY

6.01 The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered

void, invalid or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts which are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party.

SECTION 7

NONDISCRIMINATION

7.01 During the performance of this Agreement, the Contractor agrees to the following: No person shall, on

the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subject to discrimination under any and all applicable federal and state laws against discrimination.

SECTION 8

AGREEMENT

8.01 This Agreement of the parties relating to the subject matter hereof and is the full and final expression of

the Agreement between the parties. This agreement shall be binding upon the parties hereto, their successors and assigns.

IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. CONTRACTOR TODD COUNTY, IN THE STATE OF MINNESOTA By: By: ATTEST ATTEST Contractor County Date: Date:

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20190319-16

Agenda Topic Title for Publication: Proposed Regional Nutrient Management Position

Date of Meeting: 3/19/2019 Total Topic Time Requested: 10Organization / Department Requesting Action: Todd SWCDPerson Presenting Topic at Meeting: Deja Anton Background: Supporting Documentation enclosed

Options: Approve or Deny Recommendation: The Todd County Board of Commissioners approves the following by Motion: To establish the position of a 3 yr. grant funded Regional Nutrient Management Specialist for the Todd County SWCD.

Additional Information: Budgeted: Comments Financial Implications: $ 0 Funding Source(s): BWSR Yes No Budgeted by grant-not in County budget




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20190319-17

Agenda Topic Title for Publication: Request to Hire Eligibility Worker

Date of Meeting: 03/19/2019 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Health & Human ServicesPerson Presenting Topic at Meeting: Jackie Och/Lisa Chapin Background: Supporting Documentation enclosed

This position performs a variety of tasks related to the determination of eligibility of clients for income maintenance programs and services; establishes initial and on-going eligibility for multiple income maintenance programs; communicates program requirements and assists program participants in understanding how to maintain eligibility; supports program participants in achieving the highest degree of independence and in addressing barriers to self-sufficiency; provides education, enrollment and assistance to managed health care enrollees; makes appropriate referrals to other community resources; and performs related work as assigned.Options: 1. Approve the request for Todd County Health & Human Services to recruit and hire an Eligibility Worker 2. Not approve Recommendation: The Todd County Board of Commissioners approves the following by Motion: Approve the request for Todd County Health & Human Services to recruit and hire an Eligibility Worker

Additional Information: Budgeted: Comments Financial Implications: $ 19.74/hr-$25.01/hr Grade 6 Funding Source(s): 11-SS

Yes No




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20190319-18

Agenda Topic Title for Publication: Resolution Approving Payment of Additional Capital to South Country Health Alliance

Date of Meeting: 03/19/2019 Total Topic Time Requested: 10 minutes Organization / Department Requesting Action: Commissioner KneislPerson Presenting Topic at Meeting: Commissioner Kneisl and Jackie Och Background: Supporting Documentation enclosed

South Country Health Alliance (SCHA) is an 11 member county-based health (CBP) plan in Minnesota, formed in 2001 to improve the way members receive healthcare. SCHA has more than 38,000 members offering seven different programs to meet the needs of those within counties. Due to declining Medical Assistance (PMAP) enrollment, high claim and pharmacy costs, SCHA is less than 200% risked-based capital (RBC) as mandated by MDH, Departments of Health Policy & Regulation. In an attempt to bring the RBC up-to 200% by March 29th, 2019 SCHA Joint Powers Board passed by motion to request a capital call to all 11 member counties for contribution based on membership and population. Options: 1. To approve the resolution approving payment of additional capital request to SCHA. Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the resolution approving payment of additional capital request to SCHA.

Additional Information: Budgeted: Comments Financial Implications: $ 1,571,006.00 Funding Source(s): Fund 11 - $961,908.00 and Fund 21 - $609,098

Yes No




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A RESOLUTION APPROVING PAYMENT OF ADDITIONAL CAPITAL

TO SOUTH COUNTRY HEALTH ALLIANCE WHEREAS, the Counties of Brown, Dodge, Goodhue, Kanabec, Morrison, Sibley, Steele, Todd, Wabasha, Wadena, and Waseca have formed a Joint Powers Board to implement and administer County-Based Purchasing for certain state and federal programs, which Joint Powers Board operates under the name "South Country Health Alliance" ("SCHA"), and; WHEREAS, this County has entered into a Guarantee Agreement by which it obligated itself to make additional contributions in order to meet solvency requirements, and; WHEREAS, the Amended Joint Powers Agreement obligates counties to make additional capital contributions if requested by the Joint Powers Board, and; WHEREAS, the Joint Powers Board has decided to make an additional capital call at a meeting of the Board of Directors of SCHA on January 3, 2019, in an amount to be determined to enable SCHA to attain 200% of the risk-based capital (RBC) set forth on the RBC report for 2018; NOW, THEREFORE BE IT RESOLVED, that this County hereby commits to make a further capital investment to SCHA as follows:

(a) The capital contribution shall be in assets which qualify as “admitted assets” as defined in 2018 Minnesota Statues section 60A.02, subdivision 27.

(b) The total contributions from all Member Counties of SCHA shall not be less than those needed to give SCHA an RBC of 200%.

(c) This county’s share of the total capital contributions required shall be determined by Article 10.3 of the Joint Powers Agreement of 2013.

(d) The amount required of this county shall not exceed the sum of $1,571,006.00.

(e) The contribution shall be made not later than Friday, May 31, 2019 although the contribution is requested to be received by March 29, 2019.

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Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :




20190319-19

Agenda Topic Title for Publication: Resolution of Withdrawal from South Country Health Alliance Joint Powers Agreement

Date of Meeting: 03/19/2019 Total Topic Time Requested: 10 minutes Organization / Department Requesting Action: Commissioner KneislPerson Presenting Topic at Meeting: Commissioner Kneisl and Jackie Och Background: Supporting Documentation enclosed

Bylaws: Article IX. Member County Withdrawl- A member county may withdraw from SCHA with the authority granted to it by the provisions of Section 11(1) of the Joint Powers Agreement. Options: 1. To approve resolution of withdrawal from South Country Health Alliance Joint Powers Agreement. 2. To not approve resolution of withdrawl from South Country Health Alliance Joint Powers AgreementRecommendation: The Todd County Board of Commissioners approves the following by Motion:

Additional Information: Budgeted: Comments Financial Implications: $ none Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kneisl KneislSecond: Kircher Kircher



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RESOLUTION OF WITHDRAWAL FROM

SOUTH COUNRTY HEALTH ALLIANCE JOINT POWERS AGREEMENT

Whereas, the Counties of Brown, Dodge, Goodhue, Kanabec, Morrison, Sibley, Steele, Todd, Wabasha, Wadena, and Waseca have formed a Joint Powers Board to implement and administer County-Based Purchasing for certain state and federal programs, which Joint Powers Board operates under the name "South Country Health Alliance" ("SCHA"); and

Whereas, this County may exercise its’ right to withdraw from the Joint Powers Agreement as in the Joint Powers Agreement, Section 11: WITHDRAWAL and Bylaws Article IX. Member County Withdrawal.

NOW, THEREFORE, BE IT RESOLVED by the Todd County Board of Commissioners that Todd County will withdraw from the Joint Powers Agreement operating under the name “South Country Health Alliance” and will file this resolution with the CEO and Joint Powers Board Chair with the effective date of 11:59 p.m. of December 31, 2019.

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memo To: South Country Health Alliance

From: Steve Smith Smith, Tollefson, Rahrick & Cass

CC:

Date: January 22, 2019

Re: Process for Withdrawal

Process for Withdrawal A county may exercise its right to withdraw from the Joint Powers Agreement as specified in the Joint Powers Agreement and By-laws as referenced below. Joint Powers Agreement Section 11: WITHDRAWAL

11.1. Method of Withdrawal A Member County may withdraw from this Agreement by filing with the CEO and copied to the Board Chair a written board action notifying SCHA of its withdrawal, by the deadline determined in advance by the by-laws. 11.2. Responsibilities on and after Withdrawal Following its withdrawal from this Agreement, the withdrawing Member County shall fulfill any outstanding contractual responsibilities it may have with the State of Minnesota, the federal government, other Member Counties, and SCHA. The withdrawing Member County shall be responsible for notifying the State of Minnesota and any other appropriate governmental authority of its withdrawal. 11.3. Payment of Surplus to Withdrawing Member County Any withdrawing Member County is entitled to receive its share of SCHA’s Capital and Surplus, determined as set forth in Section 4 above. The Member County's specific capital account shall become available for withdrawal after the annual financial statements have been issued and filed with the State of

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2

Minnesota, when such capital accounts shall be determined. Such payments of Capital and Surplus may, at the option of SCHA, be:

(a) Made in one lump sum, without interest, within thirty days after determination of the amount of such Capital and Surplus; or (b) In equal annual payments of principal commencing September 30 of the year following withdrawal, and continuing over a period of time not to exceed five years. Simple interest shall accrue from January 1 of the year following withdrawal at the Wall Street Journal Prime Rate in effect on that date, and shall be paid to date with each installment of principal.

Bylaws Article IX. Member County Withdrawal A Member County may withdraw from SCHA with the authority granted to it by the provisions of Section 11(1) of the Joint Powers Agreement. The deadline for notice of withdrawal shall be December 31, one year prior to the year of withdrawal, or 30 days after budget approval by the Board, but no later than March 31st of the withdrawal year. If a county submits its notice of withdrawal by the deadline determined by the by-laws the effective date of the withdrawal would be 11:59 p.m. of December 31, 2019.

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Documents

Tuesday, March 19, 2019 9:00 AMMar 19, 2019 · at the address of 15080 Gardenia Dr, Osakis, MN in Leslie Township effective April 1, 2019 through March 31, 2020. To approve a one