TRUCKAX TRUCKTAX Managing the business side of …truckersbooks.org/CDNdmoM3.pdfTitle Microsoft PowerPoint - CDN NEW VIDEO-1 Author Ron Johnson Created Date 3/3/2016 3:14:59 AM

TRUCKTAX Managing the business side of trucking for truckers and fleet owners

Copyright © 2002-2008 TruckTax, Inc. All Rights Reserved.

TRUCKAX

Copyright © 2015 TruckersBooks, Inc. All Rights Reserved.

How to Cut Your Bookkeeping Service Cost and Save Money doing their own Bookkeeping with TruckersBooks Software

CANADIAN TRUCKERS BOOKKEEPING SOFTWARE TUTORIAL

THIS DEMO TUTORIAL PRESENTATIONWILL SHOW YOU HOW EASY IT IS TO DOYOUR OWN BOOKKEEPING BY JUSTENTERING INCOME AND EXPENSESFROM YOUR BROKER STATEMENT ORFROM INVOICES AND RECEIPTS,WITHOUT BOOKKEEPING EXPERIENCE

- NO CALCULATIONS

- JUST ENTER THE BOTTOM-LINE NUMBERS

- NO COLUMNS TO TOTAL

- NO NEW SKILLS TO DEVELOP

- NO PAGES OR COLUMNS TO ADD

- NO FORMATTING

- USE IT FROM HOME OR ON THE ROAD



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THIS IS WHERE YOU START EACH MONTH BY ENTERING THE

BOOKKEEPING MONTH YOU WILL BE ENTERING DATA FOR

THIS IS THE BUSINESS INFORMATION SETUP PAGE IN THE SOFTWARE

IN THIS DEMO WE HAVE ENTEREDNOVEMBER. THIS MEANS THAT THEDEMO BOOKKEEPING MONTH FORYOUR DATA ENTRY IS NOVEMBER

NEXT ENTER THE BUSINESS YEAR-ENDTHIS IS HOW YOU TELL THE SYSTEMYOUR YEAR END DATE SO THAT YOURFINANCIAL REPORTS WILL SHOW THISWHEN YOU SEND OR DELIVER A COPYTO YOUR BANK, FINANCIAL INSTITUTIONOR TO YOUR ACCOUNTANT FOR YEAREND ACCOUNTING AND TAX SERVICES

NEXT SET THE US FUNDS EXCHANGE

SKIP THE LOAD PROFIT INFO FOR NOW WILL TALK ABOUT IT LATER IN THE TUTORIAL

Need More help with this worksheet, get live support help at: http://www.truckersbooks.ca/Support7714.html



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THE MENU SYSTEM WILL ALLOW YOU TO EASILY NAVIGATE TO

ANY WORKSHEET OR REPORT

THIS IS THE SOFTWARE NAVIGATION MENU

THIS WAY, YOU CAN MOVE AROUNDTHE SYSTEM WITHOUT HAVING TOUSE THE STANDARD SCROLLFEATURE IN EXCEL TO GO FROMLEFT TO RIGHT IN THE WORKBOOKOR RIGHT TO LEFT

YOU WILL BE ABLE TO EASILY FINDAND GO TO ANY EXPENSE WORKSHEETOR BUSINESS FEATURE OR REPORTWITH THE CLICK OF THE MOUSE

JUST CLICK ON THE MENU TITLE

Need More information about thisMENU worksheet?Go to support and book a Meetingwww.truckersbooks.ca/Support7714.html



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USE THE BROKER STATEMENT DATA CAPTURE IF YOU ARE SIGNED TO A CARRIER THAT

ISSUES A BROKER STATEMENT

THIS IS THE BROKER STATEMENT DATA CAPTURE WORKSHEET – SECTION -1- VIEW

THE BROKER STATEMENT ALLOWSYOU TO EASILY ENTER THEINCOMES AND DEDUCTIONS FROMTHE CARRIER BROKER STATEMENTINTO YOUR BOOKKEEPING SYSTEMAND CAPTURE ALL OF THEINFORMATION ON JUST ONE PAGEIN THE BOOKKEEPING SYSTEM

THIS IS A ONE PAGE WORKSHEET.

WE SHOW IT HERE IN TWO SECTIONSFOR THIS PRESENTATION TO GIVE YOUA VIEW OF EACH DATA ENTRY SECTION

Need More information with this worksheet? - Go to live support and Book a Meeting

www.truckersbooks.ca/Support7714.html



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USING THE BROKER STATEMENT DATA CAPTURE WORKSHEET TO

TRANSFER DEDUCTIONS TO YOUR BOOKKEEPING SYSTEM

THIS IS THE BROKER STATEMENT GST/HST DATA CAPTURE WORKSHEET – SECTION VIEW

SINCE MOST CARIERS SHOW THEGST/HST AMOUNTS CHARGED ANDDEDUCTED IN THE CATEGORIESSHOWN AS SEPARATE ITEMS, WEPROVIDE A SECTION IN THE SYETMTO MAKE IT EASY TO CAPTURE THISINFORMATION FOR ITC FILINGS

ALSO YOU WILL NOTE THAT THE SYSTEMAUDITS THE GROSS PAY AND THE DIRECTDEPOSIT DRIVER PAY AMOUNT THAT WENTTO YOUR BANK, MAKING IT EASY FOR YOUSPOT DISCREPENCIES IN CALCULATIONS

Need More help or information about this report worksheet? Go to live support. Book a Meetingwww.truckersbooks.ca/Support7714.html



TRUCKAX


USE THIS SYSTEM WORKSHEET TO CAPTURE INCOMES NOT SHOWN ON YOUR CARRIER

ISSUED BROKER STATEMENT

THIS IS THE OFF BROKER STATEMENT INCOMES EARNED DATA CAPTURE WORKSHEET

IF YOUR EARNED INCOMES FROMOTHER SOURCES NOT REPORTED ON ABROKER STATEMENT, RECORD THOSEINCOME ON THIS WORKSHEET

ENTER THOSE INCOMES FROM INVOICES ORRECEIPTS IN CANADIAN OR US FUNDS

US FUNDS ON THE LEFT SIDE OF THEWORKSHEET CANADIAN FUNDS ON THE RIGHT

WHEN YOU ENTER INCOME IN CANADIANFUNDS, IF YOU COLLECT GST/HST, CLICKTHE RED GST TAB TO GO TO THE GST/HSTINCLUDED INCOME EARNED SECTION

Need More help or informationUSING this INCOME worksheet?Go to live support. Book a Meetingwww.truckersbooks.ca/Support7714.html



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USE THIS WORKSHEET TO DATA CAPTURE INCOMES WITH GST

COLLECTED ACROSS ANY CANADIAN PROVINCE

THIS IS THE OFF BROKER STATEMENT INCOMES DATA CAPTURE WORKSHEET TO ENTER INCOME THAT INCLUDES GST/HST

ON THIS WORKSHEET YOU CANENTER GST INCLUDED INCOMESEARNED FROM ANY PROVINCE. THISWAY THE SYSTEM WILL CALCULATETHE CORRECT GST COLLECTEDAMOUNT FOR YOUR GST FILINGS

SINCE EACH PROVINCE WILL HAVE A GSTTAX RATE DIFFERENT FROM YOUR HOMEBASE PROVINCE THIS WORKSHEET WILLMAKE SURE YOU ARE REPORTING THECORRECT AMOUNT OF GST CHARGED ANDCOLLECTED ON YOUR GST RETURN

Need help calculating the GST/HSTamount on invoices? No to Worry.Contact Live Support for help.www.truckersbooks.ca/Support7714.html



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USE THIS WORKSHEET TO CAPTURE OUT OF BASE PROVINCE EXPENSES

THIS IS THE OUT OF BASE PROVINCE PURCHASED DATA CAPTURE WORKSHEET

IF YOU TRUCK ACROSS PROVINCESYOU AND MAKE PURCHASES OF ANYTYPE, THE GST/HST PAID ON THEPURCHASES COULD BE DIFFERENTFROM THAT OF YOUR BASE PROVINCE.

THIS WORKSHEET IS DESIGNED TOMANAGE THAT FOR YOU SO THATYOU’RE GST REFUND FILINGS WILLHAVE USED THE CORRECT TAX RATEFOR DIFFERENT PROVINCES

THE SYSTEM INCLUDES A WORKSHEETFOR EACH PROVINCE. THIS WAY, YOUCAN ENTER DATA IN ANY PROVINCE BYCLICKING THE PROVINCE ABREVIATION

Need help with these worksheets?Go to live support or call uswww.truckersbooks.ca/Support7714.html

(888) 456-6504



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USE THIS WORKSHEET TO CAPTURE ALL TRUCK EXPENSE

EXCEPT DIESEL FUEL

THIS IS A COMPRESSED VIEW OF THE CANADIAN FUNDS EXPENSE WORKSHEET

THE SPREADSHEET SHOWS ALL OFTHE TRUCKING RELATED EXPENSESLABLED IN EACH COLUMN SO ALL YOUHAVE TO DO IS LOOK AT THE EXPENSEINVOICE OR RECEIPT YOU WISH TOENTER, DECIDE WHAT TYPE OFEXPENSE IT IS AND ENTER THE TOTALAMOUNT FROM THE BOTTOM-LINE INTHE APPROPRIATE EXPENSE COLUMN

YOU CAN ALSO USE THE SHORT CUT KEYSON THE MENU BAR, ON THE LEFT TO GO TOTHE ANY OF THE EXPENSE COLUMNS

SIMPLY FIND THE EXPENSE TYPE YOU WISHTO ENTER, CLICK ON IT AND THE SYSTEMWILL TAKE YOU TO THE EXPENSE COLUMN

Need help the procedure? go tolive support and. Book a Meetingwww.truckersbooks.ca/Support7714.html



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USE THIS WORKSHEET TO CAPTURE EXPENSES WHERE NO GST WAS PAID ON PURCHASES

THIS IS A COMPRESSED PARTIAL VIEW OF THE CANADIAN FUNDS NO GST PAID

EXPENSE WORKSHEETFOR VARIOUS REASONS SOMETIMESYOU WILL HAVE EXPENSES INCANADIAN FUNDS THAT NO GST WASCHARGED. RECORD THESE HERE

TO RECORD THESE EXPENSES AS GSTOUT, ENTER THE EXPENSE IN THISWORKSHEET, THIS WAY THE SYSTEMWILL REPORT THE EXPENSE ON YOURP&L WITHOUT CALCULATING GST/HSTITC FOR THE GST REPORT FILING

THE REASON FOR THIS REPORT ALSO IS TOMAKE SURE YOU ARE NOT CLAIMING GSTPAID HERE AND IN THE EVENT OF AN AUDITGET A SIZABLE ASSESSMENT TO REPAYWITH INTEREST AND PENALTIES

Need More help or Info? Go tolive support and. Book a Meetingwww.truckersbooks.ca/Support7714.html



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THIS WORKSHEET TO CAPTURE TRUCK EXPENSES IN US FUNDS

THIS IS A COMPRESSED PARTIAL VIEW OF THE U.S.A. FUNDS EXPENSE WORKSHEET

IF YOU OPERATE INTO THE U.S.A,YOU WILL AHAVE U.S FUNDSEXPENSE. ENTER THESE IN THIS U.SFUNDS EXPENSE WORKSHEET

THIS WILL ALLOW THE SYSTEM TO

GENERATE A U.S. FUNDS PROFIT-OR-LOSS

OPERATING STATEMENT, PLUS CONVERT

THE U.S. FUNDS USING THE RATE YOU SET

ON THE BUSINESS SETUP WORKSHEET TO

CANADIAN FUNDS FOR THE CANADIAN P&L.

THIS WILL ALLOW THE SYSTEM TO REPORT

THE CONVERTED U.S. FUNDS ON YOUR

CANADIAN FUNDS PROFIT-OR-LOSS

OPERATING RESULTS FINANCIAL REPORT




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USE THIS WORKSHEET TO CAPTURE DIESEL FUEL EXPENSES

IN US AND CANADIAN FUNDS

THIS IS A COMPRESSED PARTIAL VIEW OF THE DIESEL FUEL EXPENSE WORKSHEET

ENTER DIESEL FUEL EXPENSE INTHE COLUMN-(1) IF YOUR FUELEXPENSE INCLUDES GST/HST.ENTER TOTALS FROM THE BOTTOM-LINEDO NOT SEPARATE THE GST. THE SYTEMWILL CALCULATE AND ALLOCATE THEREFUNDABLE PORTIONS TO THE GSTREPORT IN THE SYSTEM

IF YOU PURCHASED FUEL THAT YOU DIDNOT PAY GST ON, ENTER THOSEAMOUNTS INTO - COLUMN (2) - GST-IN?-NO.

IF YOU PURCHASED FUEL IN THE US,ENTER THAT INTO COLUMN (3) TITLEDFUEL PURCHASES IN US FUNDS




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THIS WORKSHEET FOR IFTA LICENSED TRUCKERS NEEDING

TO CREATE A TRIP REPORT

THIS IS A COMPRESSED PARTIAL VIEW OF THE DRIVER TRIP REPORT WORKSHEET

ON THIS WORKSHEET YOU WILLENTER THE MILES/KILOMETER PLUSPROVINCE STATE OF PURCHASE ASWELL AS THE TOTAL MILES OR/KILOMETER TRAVELLED IN EACHPROVINCE OR STATE AND THEAMOUNT PAID FOR FUEL INCAADIAN OR US FUNDS.

THIS WAY, THE SYSTEM WILL CREATEAN IFTA SUMMARY REPORT FOR YOUTO PROVIDE TO YOUR IFTA SERVICEPROVIDER THAT DOES THE IFTAREPORTING FOR YOU OR TO YOURCARRIER IFTA COMPLIANCE CLERK


OR CALL US (888) 456-6504



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USE THIS WORKSHEET TO CAPTURE AND KEEP A RECORD OF YOUR MEALS PURCHASES

AND ENTERTAINMENT EXPENSE

THIS IS A COMPRESSED VIEW OF THE MEALS AND ENTERTAINMENT EXPENSE WORKSHEET

THIS IS EASY TO DO.

JUST ENTER THE MEALS EXPENSESFROM THE MEALS RECEIPTS AT THEBOTTOM-LINE TOTALS OF THECANADIAN FUNDS RECEIPTS

ENTER THE MEALS EXPENSEFROM THE U.S.A, RECEIPTSAND INVOICES ON THE U.S.FUNDS SIDE OF THIS MEALSWORLKSHEET




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IF YOU HIRE SUPPORT DRIVERS TO PROVIDE DRIVER SERVICE

USE THIS WORKSHEET

THIS IS A COMPRESSED VIEW OF THE SUBCONTRACTOR EXPENSE WORKSHEET

IF YOU USE A SUBCONTRACT DRIVERTHIS WORKSHEET WILL ALLOW YOU TOCREATE A FORMAL REPORT FOR THETAX DEPARTMENT IF YOU AREAUDITED SO AS NOT TO BE PENALIZEDBY HAVING YOUR SUBCONTRACTORCLASSIFIED AS AN EMPLOYEE ANDYOU GET STUCK WITH PAYROLL TAXAND FAILURE TO COLLECT AND REMIT

THIS WHORSHEET KEEPS THISEXPENSE IN ITS OWN CATEGORY ONYOUR FINANCIAL STATEMENT REPORTTO ALLOW YOU TO KNOW JUST WHATYOUR DRIVER SERVICE COSTS ARE.




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SELF EMPLOYED TRUCKERS,CAN CLAIM A PERCENTAGE OFTHEIR HOME EXPENSES ASHOME OFFICE EXPENSE

THIS IS A COMPRESSED VIEW OF THE HOME OFFICE EXPENSE WORKSHEET

HOWEVER, TO DO SO AND MEETTHE TAX AUDIT TEST, YOU NEED TORECORD ALL OF THE EXPENSES.

THIS WAY, YOUR YEAR ENDACCOUNTANT WILL BE ABLE TOEASILY ALLOCATE A PECENTAGE OFTHE TOTAL AS A BUSINESS EXPENSEDEDUCTION WRITE-OFF ON YOUR YEAREND STATEMENT AND TAX RETURN


(888) 456-6504



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THIS WORKSHEET WILL MAKE ITEASY FOR YOU TO KEEP ARECORD OF AUTO EXPENSE SOAS TO WRITE OFF A PORTION ASYOUR SUPPORT AUTO EXPENSE

THIS IS A COMPRESSED VIEW OF THE AUTO SUPPORT EXPENSE DATA WORKSHEET

TRUCKERS ARE ALLOWED TO WRITEOFF A PERCENTAGE OF THE COST OFUSING THEIR PICKUP OR AUTO TOSHUTTLE BACK AND FORT TO THETRUCK PATKED LOCATION AS WELL ASTO BUY AND PICKUP PARTS

IT IS UNDERSTOOD THAT MOSTTRUCKERS ARE UNABLE TO PARKTHEIR TRUCK AT THEIR HOME SO THISEXPENSE WORKSHEET ALLOWS YOUTO RECORD THE TOTAL AUTOOPRTATING EXPENSE FOR YOUR YEAREND ACCOUNTANT TO ALLOCATE THEDEDUCTION AMOUNT




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THIS WORKSHEET WILL MAKE ITEASY FOR YOU TO KEEP ARECORD OF ALL DEPOSITS ANDEXPENSE ADVANCES PLUS…….

THIS IS A COMPRESSED VIEW OF THE BANKING, OWNERS DRAWINGS AND CASH

FLOW RELATED EXPENSE WORKSHEETUSE THE BANK ACTIVITY SECTION TOKEEP TRACK OF DEPOSITS

ON THE WITHDEAWAL SIDE YOU CANENTER THE AMOUNTS YOU PAID TOYOURSELF DURING THE MONTH. SINCEYOU ARE NOT AN EMPLOYEE ONPAYROLL YOU ARE TAKING DRAWINGSFROM YOUR BUSINESS FOR YOUR OWNLIVING EXPENSE

ALSO RECORD CAPITAL EQUIPMENTPURCHASES FOR YOUR CASH FLOWSTATEMENT. RECORDING IT HERE PUTS ITON YOUR CASH FLOW STATEMENT---- THISIS WHERE YOU WILL ALSO RECORD YOURLOAN PAYMENT AND TRUCK PAYMENT




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USE THIS WORKSHEET CAPTUREAND RECORD YOU’RE MONTH ENDBANK BALANCE FROM BANKSTATEMENT, PLUS EQUIPMENTLEASED, PURCHASED OR SOLD

THIS IS A COMPRESSED VIEW OF THE ASSETS AND LIABILITY MANAGEMENT WORKSHEET

YOUR YEAR END TAX ACCOUNTANTWILL NEED THIS INFORMATION TOPREPARE YOUR YEAR END FINANCIALSTATEMENT AND BALANCE SHEET.PLUS WHERE APPLICABLE ALLOCATEDEPRECIATION DEDUCTIONS TO LOWERYOUR TAXABLE INCOME

IF YOU ARE ON THIS SILDE, WE HAVEWALKED YOU THROUGH ALL OF THE DATACAPTURE WORKSHEETS DESIGNED TO HELPYOU EASILY KEEP GOOD RECORDS SO ASTO PROFESSIONALLY MANAGE THEBOOKKEEPING SIDE OF YOUR BUSINESSWITHOUT BOOKKEEPING EXPERIENCE

Need More help or Info? Go to livesupport and. Book a Meetingwww.truckersbooks.ca/Support7714.html



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THE SYSTEM REPORTS ARE

DESIGNED TO MAKE IT EASY

FOR YOU TO HAVE AN ANYTIME

MEETING WITH YOUR BANK

WITHOUT HAVING TO CALL AND

PAY YOUR ACCOUNTANT OR

BOOKKEEPER TO PREPARE THE

REQUIRED OPERATING

FINANCIAL REPORT

PREVIEW THE SYSTEM REPORTS AT ►

NO FORMATTING REQUIREDNeed More help or Info? Go to live support and.

Book a Meetingwww.truckersbooks.ca/Support7714.html

http://www.truckersbooks.ca/reports2demo.htm



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CHANGING THE WAY TRUCKERS

MANAGE THE BOOKKEEPING

SIDE OF TRUCKING

ORDER THE SOFTWAREwww.truckersbooks.com

Need More help or Info?Go to live support at:

www.truckersbooks.ca/Support7714.html

And Book a Support Meeting

Documents

TRUCKAX TRUCKTAX Managing the business side of …truckersbooks.org/CDNdmoM3.pdfTitle Microsoft PowerPoint - CDN NEW VIDEO-1 Author Ron Johnson Created Date 3/3/2016 3:14:59 AM