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Trinity County Collaborative
GroupPublic MeetingMay 3, 2013
Fire Hall, Weaverville
AgendaIntroduction 10:00am-10:30am
O Re-capO Newcomers: Anyone’s first meeting? Review Draft Charter 10:30am-11:30pm
Break into small groups-address questions on charter“Dot your Issues” Exercise
Vote on Draft Charter Revisions 11:30-12:30Reconvene whole group and discuss charter feedback
Lunch 12:30pm-1:15pmSandwiches from Trinideli! Request for $5 donation
Work Groups & Issues 1:15pm-3:50pmO Alex-white paper on USDA
O Work group discussionO Brainstorm priorities and roadblocks
Check-in 3:50pm-4:00pm
IntroductionO Re-cap
O 3/7/13-Informational/educational, presented Situation Assessment
O 4/12/13-Began working on TCCG organizational structure
O Issues box, Sign-in, $5 lunch donation, ground rulesO Remember: membership rules will go into effect
next meeting!
O NewcomersO Group will not backtrack-you are responsible for catching
upO Information: website, community binders, fellow
collaborator
Review Draft CharterO Can go as fast, or slow, as you want
O To help you go fast: Refer to questions handout (last page)
O Break into small groups, discuss and develop feedback to charter questionsO Refer to your handouts
O Draft charter (focus on grey highlighted sections)O Charter summary questions (last page)
O “Dot Your Issues” exercise
O Reconvene around 11:30 a.m.
“Dot Your Issues” Exercise
O Each participant should have received three dots: green, yellow and red
O Please place your dots on the posters around the room on the issues that are a priority for you:O Green = 1st priorityO Yellow = 2nd priorityO Red/Pink = 3rd priority
O Sticky notes are available if you want to add an issue that is not recorded on the posters
O Write down your three priorities in your binder to discuss with the full collaborative group later
Vote on Charter ProposalsO Modified consensus = 80%O Will discuss & vote, discuss & vote as
necessary to reach highest level of consensus
O When weighing in on a decision refer to your ‘level of support’ handoutO At a minimum can you live with the decision?
O Once a vote is finalized, minority opinions may request to have their concerns recorded for the collective memory record
Vote on Charter Proposals
O Feedback on Background?
O Feedback on Purpose/overview?
O Feedback on Ground Rules?
O Feedback on Guiding Principles?
Vote on Charter Proposals
O Feedback on Vision?
O Feedback on Mission?
O Feedback on Goals?
Vote on Charter Proposals
O Public Observation & Input:O How should members of the public check-in when
they would like to provide input at that meeting?
O Becoming a Member:O Should members sign a copy of the charter? (When
it’s complete)
O Active Membership Status:O When/how do absentee members submit their
record of input?O Are proxies allowed? For all members or only
organizations?
Votes on Charter Proposals
O Role of Federal Agencies:O What role(s) will federal agency representatives
have?O Will they have voting privileges?O How will they report to their agency?
O Role of County Supervisors:O What role(s) will supervisors have?O Will they have voting privileges?O How will they report to the board?
Vote on Charter Proposals
O Decision Making:O Quorum rule to conduct a vote?O Meetings & Agenda:O Hold meetings 3rd Friday of each month?O Rotating meetings will be held in which
communities?O Will meetings rotate equally between communities?O Recording meetings: Audio? Video? Who will record,
who will edit, where will it be posted? Volunteers to take on recording logistics?
O Should agenda be distributed via e-mail and posted on the website at least one week prior to meeting?
Vote on Charter Proposals
O Communication:O E-mail, website, community binders working?
O InternalO What do you want to only share with members? How should
this information be shared?O External
O How do you want to report out to the public?O Should there be an separate e-mail list for ‘interested’ parties
who aren’t members?O How do you want to communicate/collaborate with
complimentary organizations?O Media
O How should members interact with the media?O Evaluation:
O Need to come up with a quantifiable definition of progress and success
White PaperO Trinity Collaborative relationship with USDA
O USDA programs of work
O Stewardship contract
Vote on Charter Proposals
O Work Groups:O Discussion of “Dot Your Issues” exercise
O Type of work groups (issues covered)?O Composition of work groups? Focus on being
inclusive
O Meeting logistics?O Work group meetings open to public observation?
Public input?
O How should work groups report back to collaborative group?
Work GroupsO Outline priorities and roadblocks
O Brainstorm action items-how will you accomplish your priorities? How will you overcome the roadblocks?O What do you need?O Are there experts who can help?
O Next steps?
Check-InO What’s working?
O Anything not working?
O Is there anything you need from your facilitation team?
O Sign-in!
O The next meeting is May 17 in Hayfork at the VFW hall from 10:00am-4:00pm
