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2016 TRIBALNET SPONSOR & EXHIBITOR REGISTRATION PACKET
NOVEMBER 7-10, 2016
PH: 269-459-9890 - [email protected]
Monday: 11/7/2016- TribalNet Exclusive Meet & Greet Event- event, time and location still TBDVendors wanting to attend this networking event to get a great start to the week, will need to purchase a pass to attend- more details available 4/15/16.
Tuesday: 11/8/2016- Tradeshow– Day 1 - 2:15-6:00pmVendors can begin setting up at 8am, tradeshow opens at 2:15, sessions close, bars, food, prizes and fun on the floor- always well attended!
Wednesday: 11/9/2016- Tradeshow– Day 2 - 2:15-5:00pmSessions close in the afternoon. Bars, food and fun on the floor again. Prizes for booths and grand prize drawing starts @ 4:30, teardown can begin at 5.
All-access pass holders will be able to attend everything on the agenda including sessions, meals and events starting Monday, running through Thursday. With the exception of the Meet & Greet event.
TribalNet- PO Box 2166, Portage, MI 49081
Phone: 269-459-9890- Fax: 269-459-9889 [email protected] www.tribalnetonline.com
STAY CONNECTED:Like us on Facebook- www.facebook.com/tribalnet
Join us on LinkedIN- www.linkedin.com/groups/1251317 Follow us on Twitter- https://twitter.com/TribalNetOnline
Watch us on YouTube- www.youtube.com/user/tribalnetonline
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SCHEDULE OF EVENTS FOR SPONSORS/EXHIBITORS (SUBJECT TO CHANGE):
CONTACT:
HOTEL/SITE INFORMATION:Stay onsite at the Sheraton Hotel & Marina and save with the discounted conference rate of $189+/night (room block discount expires 10/9/16). Reservations can be made by calling 877-734-2726 or by the direct link: VENDORS BOOK A ROOM
WHAT’S INCLUDED ON THE PAGES AHEAD:P. 3- Who We AreP. 4- Levels of Participation & PricingP. 5- LogisticsP. 6- Market Specific Bonus ExposureP. 7- GuidelinesP. 8- Manual Registration Form
Come to the largest gathering of technology decision makers and key players in the tribal government, tribal enterprise, tribal gaming/hospitality & tribal health markets
DISCOUNTSA $300 discount is available for Exhibitor packages when registration is complete by July 15, 2016. Discount not valid for sponsor packages.
REGISTRATION OPTIONS & DEADLINE:Sponsors & Exhibitors registration is currently open- you can register at any time, complete the form on p. 8 and submit to TribalNet via scan/email or fax. Easy online registration will be available by 4/15/16. The deadline to register for a booth and/or sponsorship package is September 30, 2016 and is based on availability
17TH ANNUAL TRIBALNET CONFERENCE & TRADESHOW
NOVEMBER 7-10, 2016- SAN DIEGO
EVENT SNAPSHOT
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TribalNet is an industry resource for technology professionals in the Native American industry and is THE connection between and platform for; tribal IT leaders, executives and decision makers in technology and vendors providing products/services to this unique, targeted and lucrative market. Our goal since the formation of the group in 1999 stands today:
Each year the advisory boards drive the content and focus of the Annual TribalNet Conference & Tradeshow. They are an excellent sampling of the types of attendees who are at TribalNet year after year...
Gaming/Hospitality BoardVirgil Debrosse, Executive Director of Casino & Hospitality Applications- Chickasaw NationChris DeCamp, Director of Technical Services- Win-River Resort CasinoAmy Gates, IT Director- Saginaw-Chippewa Tribe and CasinosAngie McKibbens, Chief Innovation Officer- Mille Lacs Corporate Ventures Fran Moore, VP of IT- Cache Creek Casino ResortJohn Ormond, Executive Director of Technology Services- Chumash CasinoRam Patrachari, CIO/VP of IT- Viejas EnterprisesBryant Santini, CIO- Salt River Pima Maricopa Indian Community and CasinosPatrick Tinklenberg, Director of IT- Sycuan Casino
Government/Health/Membership Services BoardDennis Dyer, Director of IT- Citizen Potawatomi Nation
Renee Fondren, Health IT Manager- Sovereign Technology Solutions/ChickasawTerry Honeycutt, MIS Director- Pueblo of Isleta
Jon B. James, CIO- Cherokee NationSean Parker, Director of the Office of IT- Confederated Tribes of Umatilla
Toni Potts, CAC Manager- Cherokee Nation Health ServicesRichard Rader, CTO- UIDC, Cow Creek Band of Umpqua Indians
Charles Scharnagle, CIO- Mohegan IndiansDustin Stark, Director of IT- Choctaw Nation
Michael DayCIO/VP of IT, Cannery Casino Resorts
FOUNDER OF TRIBALNET
Shannon BouschorExecutive Director
TRIBALNET
To see the smiling faces of all our staff and to take a closer look at our key industry partnersVisit us online at: www.tribalnetonline.com
Bringing Technology and Tribes Together
17TH ANNUAL TRIBALNET CONFERENCE & TRADESHOW
NOVEMBER 7-10, 2016- SAN DIEGO
WHO WE ARE
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17TH ANNUAL TRIBALNET CONFERENCE & TRADESHOW
NOVEMBER 7-10, 2016- SAN DIEGO
LEVELS OF PARTICIPATION & PRICINGBooth & Premium Sponsorship
Opportunities
Meet & Greet Sponsor $25,000
Cocktail Hour Sponsor $17,000
Platinum Sponsor $12,000
Diamond Sponsor $8,500
Bronze Sponsor $4,900
Exhibitor ONLY
$1,995
Tradeshow Booth 10x20 space 10x20 space 10x20 space 10x10 space 10x10 space 10x10 space
Booth Space Selection 1st choice 2nd choice 3rd group to choose 4th group to choose5th group to
choosespace assigned
Tradeshow passes (access to the tradeshow floor ONLY)
2 2 2 2 2 2
All-Access passes (includes meals, sessions, tradeshow)
6 6 6 4 2 0
Pre-show recognition of your sponsorship on TribalNet platforms
X X X X X
Company logo included onsite in conference welcome signage
X X X X X
Business description included in the conference program
X X X X X
Market Specific Bonus Exposure With Media Partners
X X X X X
*Recognition as the sponsor of...(you choose!)
Meet & Greet Event Cocktail Hour*Choose from
Group A-C options*Choose from
Group B-C options*Choose from
Group C options
Signage & branding opportunities at your sponsored event
(ask us for more details for what's included)
Wearing your logo, drinking w/ your logo,
entertained w/ your logo- sky is the limit!
EVERYONE will know who is
sponsoring & no effort from you!
We provide enhanced signage, announcements & amazing exposure
We provide easel signage & you display your
literature
Tabletop signage provided
**Exposure in attendee bags **X **X **X **X **X Ad in conference program 1/2 Page Ad 1/2 Page Ad 1/2 Page Ad 1/4 Page AdAd in TribalNet's magazine 1/2 Page Ad 1/2 Page Ad 1/2 Page Ad
1-year banner ad- TribalNet's website X X X
*More information: Premium sponsors are able to choose (in order of participation level and registration date) what they would like to be sponsors of! Group A Options (add'tl options may be added ): Tues. Tradeshow Reception, Wed. Tradeshow Reception, Tues Lunch, Wed lunch) Group B Options (add'tl options may be added): Tues Co-Spon Breakfast, Wed Co-Spon Breakfast, Thurs Co-Spon Breakfast, Co-Spon Tradeshow Run Grand Prize Group C Options (add'tl options may be added): Co-Sponsored AM & PM Breaks
**More information: Guidelines for sponsors who are able to send something for branding and exposure to be included for the attendee bagsSponsors will be given special shipping instructions and deadlines separate from shipping of booth materialsIn 2016 we will only accept promo items and invitations, we will NOT accept informational flyers,brochures or business cardsDigital swag options will be made available to include a "green" informational piece
Specialty SponsorshipsSpecialty Sponsorships can be purchased as stand-alone OR more often in addition to one of the above packagesThey DO NOT INCLUDE A BOOTH on the tradeshow floor and all specialty sponsors can buy passes at the premium sponsor rate
Photo Booth Sponsor $4,500 (exclusive sponsorship)Your logo all over at the photo booth spot on the tradeshow floor- attendees use props with your logo on it, your logo on photos printed to take home & posted on social media! Pre-show recognition of your sponsor level on TribalNet's online platforms, your company logo included on welcome signage and conference program
WIFI Sponsor $3,800 (up to 2 sponsors OR full buyout for exclusivity)Your company recognized in signage, printed program and login as WIFI sponsorPre-show recognition of your sponsor level on TribalNet's online platforms, your company logo included on welcome signage and conference program
Golf Shirt Sponsor $3,500 (exclusive sponsorship)One color logo on golf shirts (gifted to attendees and available for purchase)Pre-show recognition of your sponsor level on TribalNet's online platforms, your company logo included on welcome signage and conference program
Hotel Key Card Sponsor $3,500 (exclusive sponsorship)Your logo on the hotel key card of everyone who stays onsite with the TribalNet conference- branding from the minute they arrive throughout the entire week!Pre-show recognition of your sponsor level on TribalNet's online platforms, your company logo included on welcome signage and conference program
Power Up Station Sponsor $3,200 (up to 4 sponsors OR full buyout for exclusivity)Designated lounge area in tradeshow area to recharge your electronics. Exclusive rights for your company's promo and info materials in space, we provide branded signage.Pre-show recognition of your sponsor level on TribalNet's online platforms, your company logo included on welcome signage and conference program
Bag & Tag Sponsor $3,000 (exclusive sponsorship)One color logo on attendee bag and luggage tag attendee giftPre-show recognition of your sponsor level on TribalNet's online platforms, your company logo included on welcome signage and conference program
Perks Bag Sponsor $2,800 (up to 2 sponsors OR full buyout for exclusivity)Attendees leaving lunch will love the perks on your behalf as they grab a "perk me up" bag w/ your logo on the bag & all the items inside it to give them an afternoon recharge!Pre-show recognition of your sponsor level on TribalNet's online platforms, your company logo included on welcome signage and conference program
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Vendors are permitted to do a business card drawing at their booths. Prizes for individual booth winners will be announced starting Wed at 4:30 on the tradeshow floor. Attendees can choose to participate in the TribalNet Bingo Run- we provide each booth with a stamp- attendees visit your booth get a stamp on their card and receive tickets from us to enter a grand prize drawing. The winner is announced at the close of the show on Wednesday. Attendee and vendors LOVE this- driving traffic to your booth and improving levels of engagement!
EXPO COMPANY:The packet from our contracted expo company to handle booth setup, shipping, A/V coordination, decor and more will be made available after 6/1/16.
We do booth selection by level of participation. A layout will be made available by July 1, 2016- sponsors will begin booth selection by level beginning in September, 2016. Exhibitors will be assigned booths once registration closes 9/25/16 (requests are accepted- we make every attempt to accommodate).
TRADESHOW LAYOUT & BOOTH SELECTION:
ATTENDEE BAG CONTENTS & DIGITAL SWAG:
PRIZES, GIVEAWAYS & FUN
CONFERENCE APP
BEWARE OF SCAMS
MARKET SNAPSHOT
LEAD GENERATION
TribalNet is a NATIONAL conference- our reach and market present is from tribal government organizations and enterprises all over the U.S.Key titles that typically attend include: CIO, VP of IT, IT Director, IT Manager, Network Administrator, Security Administrator, Systems Administrator, Tribal Council, General Manager, CFO and other technology-minded individuals at tribal organizations, enterprises and health centers.
SOCIAL MEDIA & ENGAGEMENT
In our 2016 “green” efforts we will no longer be accepting paper literature to be included in the attendee bags, with the exception of invitations and magazines. Promo items with your company logo are permitted as well as invitations and magazines- there are specific deadlines and shipping instruc-tions to adhere to for these items to be included in the bags. Anyone wishing to include an informational piece of literature or business card will need to provide us with a link to access the literature- we will include this in the “digital swag bag” so attendees may access this at their leisure and at any time.
TribalNet will have a conference app again in 2016- stay tuned for opportunities to participate as they become available!
TribalNet will have several opportunities for engagement and capturing leads at this year’s event. Stay tuned for opportunities and pricing to participate as information becomes available!
Be sure to connect with TribalNet on- Facebook, Twitter and LinkedIn. If your company has a twitter handle or Facebook page- let us know so we can connect with you as well! Sponsors and members will get shout outs on Facebook and Twitter. We share so much news, deals and information on our social media platforms- don’t miss out!
In the unfortunate age of the increased need to protect data and information, we ask that you please beware of scams. If you receive phonecalls or emails about the conference, tradeshow, advertising guides, travel offers, hotel stays and so on, from ANY organization other than TribalNet, G&L or our contracted expo company, do NOT trust the company calling or provide them with any information. We will ALWAYS notify registered sponsors and exhibitors if any other parties are contracted who would be granted permission to contact you on behalf of the TribalNet Conference and Tradeshow. Use your best judgement and please notify us of any suspicious calls or emails referencing the TribalNet show.
17TH ANNUAL TRIBALNET CONFERENCE NOVEMBER 7-10, 2016- SAN DIEGO
LOGISTICS
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Our gaming media partner G&L has an AMAZING reach in the industry. If you are doing business in this mar-ket, you should be checking out or already in G&L- they have the most comprehensive look at the gaming and hospitality industry!
If you are more focused on the tribal government and/or health and mem-bership services market of tribes, be sure to take a look at advertising op-portunities in TribalNet’s magazine. We reach key decision makers in technology for the gaming & hospi-tality markets as well as on the tribal side. Key technology decision mak-ers for tribal governments, member service related departments, health centers, tribal council, economic de-velopment committees and beyond. The full connection.
Also be sure to take a look at digital opportunities with us such as banner ads on our site! TribalNet members will also receive exclusive advertising opportunities in 2016 such as social media postings and inclusion in email campaigns so be sure to ask us about becoming a member TODAY if you aren’t already!
April Waligur Media Coordinator for G&L and TribalNet [email protected] 702.332.2642
Exclusively for TribalNet Sponsors & Exhibitors
TribalNet Sponsor Value Ad For15 years, Gaming & Leisure has been the exhibit arm and exclusive publication of TribalNet. G&L Magazine is the leading management periodical serving gaming and hospitality domestically and abroad. The G&L Roundtable is a private G&L Community forum which among other CXOs, hosts the most gaming CIOs in one unique, private forum in North America. As a token of our appreciation for your TribalNet Sponsorship, every TribalNet Sponsor has the exclusive opportunity to receive a 6 month G&L banner ad at no cost to you. We hope you will take advantage of this $7500 amazing marketing value.
TribalNet Sponsor Deadline It’s simple to take advantage of the free G&L Banner ad. Simply inform April Waligur before TribalNet that you would like to receive your free G&L banner ad. April will coordinate receipt of your G&L banner ad and it will run from December 1 through May 31. It’s that easy!
TribalNet Sponsor and Exhibitors G&L Value ad and Opportunity Both TribalNet Sponsors and exhibitors who choose to become an annual Business Partner of Gaming & Leisure before the Tribal Net show will be eligible to sponsor the G&L Roundtable forum. For annual G&L Business Partners, this is a coveted component of being a member of the G&L Community because they know their company will be with a limited amount of business partners and the decision makers that comprise the vast majority of gaming technology spend in North America, in one private forum.
We hope you will maximize all the opportunities both TribalNet and G&L Community have to offer!
G&L Roundtable Eligibility Note: Only annual business partners in the G&L Community are eligible to be a sponsor of the G&L Roundtable. Eligibility does not guarantee sponsorship. For more information, email Jeannie at [email protected] or you can view the G&L Media Kit at www.gamingandleisuremagazine.com.
Gaming & Hospitality Vendors- BONUS EXPOSURE All Vendors BONUS EXPOSURE
Katie BremsCoordinator
17TH ANNUAL TRIBALNET CONFERENCE & TRADESHOW
NOVEMBER 7-10, 2016- SAN DIEGO
MARKET SPECIFIC BONUS EXPOSURE
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17TH ANNUAL TRIBALNET CONFERENCE & TRADESHOW
NOVEMBER 7-10, 2016- SAN DIEGO
INFORMATION & GUIDELINES
Eligible Exhibitors: Show management re-serves the right to determine the eligibility of any company or product registering for the TribalNet Conference & Tradeshow.
Show Management: The TribalNet Confer-ence is conducted under the direction of Tribal-Net and Tribal Conferences with assistance from the host site and the expo company selected.
Use of space: Exhibitors may not assign, sublease, license, share or otherwise transfer the whole or any part of their Exhibit space to any third party. All aisle space is under the control of TribalNet and Tribal Conferences and shall not be used for exhibit or demon-stration purposes. Individual displays must not block view or intrude on space of neighboring displays. TribalNet and Tribal Conferences re-serve the right to restrict noise levels or mu-sic, PA systems, speakers or other potentially distracting agents. Painting, nailing or drilling of any part of the facility is not permitted. The vendor area is on a carpeted surface.
Booth setup: Booth must fit within a 10 x 10 space UNLESS additional space is purchased. The contracted expo company - can assist with booth setup as described in the exhibi-tor kit.
Attendance Policy: Manufacturers, suppliers or distributors who are not regis-tered for the TribalNet Conference are expressly prohibited from sales solicitations during this event. Companies that have paid to exhibit will be provided with nametags to identify them as official vendors and have exclusive rights to promote, sell products/services during TribalNet 2016.
Non-Agenda Events: If you will be hosting any events onsite that may conflict with the hours or events happening on the agenda of the TribalNet Conference, please notify Trib-alNet in advance of such event. Small private dinners and one on one meetings excluded.
Assignment of Booth Space: Booth space and location will be assigned on a first-come, first-pay basis. Preference is given to the highest level sponsors. TribalNet and Tribal Conferences reserve the right to move Exhibi-tor space to best accommodate electrical needs and/or other special requirements. You can request a booth preference for avail-able booths, however this is ONLY a request not a guarantee. You will receive a confir-mation of your assigned booth space along with an exhibit layout no later than 30 days prior to the show opening. An exhibitor kit will be sent to you and will be available upon registration.
Security: Show management will take rea-sonable precautions to safeguard Exhibitors’ property. However, TribalNet, Tribal Confer-ences and the host site are not responsible for any material, articles or equipment in the exhibits. 24hr-manned security will be in effect during the conference week, however no party above implies, guarantees or war-ranties the safety of exhibit booths or their contents.
Liability: TribalNet, Tribal Conferences, and the host site, their respective directors, employees or representatives will not be responsible for any injury, loss, damage or theft that may occur to the Exhibitor, or to the Exhibitor’s employees or property from any cause whatsoever prior, during or subse-quent to the period covered by the exhibit contract. The Exhibitor, on signing this con-tract, expressly releases the aforementioned company, individuals and representatives from, and agrees to indemnify same against, any and all claims for such loss, damage or injury. Any insurance desired is at the responsibility of the Exhibitor.
Pass Levels: TribalNet offers several levels of passes to participate in different areas of the conference. Please purchase the pass YOU require to attend the events you would like to be at during the show. To avoid being turned away at an event in front of your clients, please be sure to have the appropri-ate level badge for each event attended. For more information on this please ask a TribalNet staff member prior to or onsite and you can purchase the correct badge level at ANY time.
Acts of God: In the event any outside cause prevents the TribalNet Conference from taking place, show management reserves the right to retain funds for expenses incurred up to the time the act occurred.
Sponsorship Benefits: Due to the extensive ben-efits included in a sponsorship package, many of which are potentially received at registration and prior to pay-ment, registrants are required to honor their original TribalNet registration level or higher.
Payment of Charges: The entire Sponsor or Exhibitor fee must be paid in full on or be-fore October 1, 2016.
Finance Charge: Payments made after Octo-ber 1, 2016 that have not been coordinated and confirmed with TribalNet, will be assessed a 1.5% finance charge per month past due.
Payment Methods: Acceptable payments include: VISA, MasterCard, American Express or check payable to TribalNet. Invoices will be sent upon request.
Cancellations: Registrations are non-refundable. At no time will cancellations be honored a refund.
Sponsor/Exhibitor Responsibilities:
All Exhibitors are responsible for compliance with the applicable laws, statutes and regulations including, but not limited to, those set forth in these Information and
Guidelines governing the TribalNet Conference.
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TRIBALNET- 11/7/16-11/10/16 (ONLINE REGISTRATION WILL BE AVAILABLE AFTER 4/15/16)
The 17th annual technology conference for the Native American industry
Please complete and sign the form below and submit to TribalNet:
Company _____________________________________Contact Name ___________________________________
Mailing Address ________________________________City/State/Zip ___________________________________
Phone ________________________________________Fax ____________________________________________
E-Mail ________________________________________ Website ________________________________________
Please select your company’s level of participation for TribalNet- 2016
_BOOKED_Meet & Greet Sponsor __Cocktail Hour Sponsor __Platinum Sponsor __Diamond Sponsor __Bronze Sponsor
_BOOKED_Photo Booth Sponsor __WIFI Sponsor _BOOKED_Golf Shirt Sponsor __Hotel Key Card Sponsor
__Power Up Station Sponsor _BOOKED_Bag & Tag Sponsor __Perks Bag Sponsor
__Exhibitor ONLY (if registration is rec’d by 7/15/16 you will receive $300 off the standard exhibit package rate)
Select any ADDITIONAL options available for your company __Additional All-Access Badge - tradeshow, meals & sessions: Qty. ____ x $395/person = $_______ __Additional Exhibitor Badge - tradeshow access only: Qty. ____ x $75/person = $_________ __Meet & Greet Pass- (event & price of pass still TBD- check this box if you’d like to be notified when passes become available for this event- Mon 11/7/16) __Conference Program Ad - circle choice: Inside Front Cover BOOKED - $1295 - Inside Back Cover- $1095 - Full Page - $895 - Half Page - $495 __Please send me other advertising/exposure opportunities with TribalNet for the magazine OR others to consider __Please send me information about advertising with TribalNet’s Gaming/Hospitality media partner- G&L __Double Booth - available for sponsors only - $1695 __Banner ad on TribalNet’s website- $1295 (1-year) __Inclusion of “non-paper” promotional material (provided by your company) in attendee bags- $795
If you would like to have your company’s business partners at the show, we will be happy to attempt accommodating your request to be in spaces next to or near each other. It is extremely economical at this event and will enable your partners to get more exposure to
attendees while maintaining an unshared booth space - which is discouraged.
My preferred payment method: _____Check _____Credit Card Payment due upon registration - payments received after 10/1/16 will be assessed a 1.5% late fee per 30 days past due
___I agree to the guidelines outlined on page 7 of this packet
Print Name: _______________________________________ Company: ____________________________________________
Signature: ______________________________________________________ Date:________________________
TribalNet - PO BOX 2166 - Portage, MI 49081 - Phone: 269-459-9890 - Fax: 269-459-9889 - [email protected] - www.tribalnetonline.comRefunds are not available for sponsor or exhibitor registration fees at any time
Once you submit your manual registration you will be contacted by TribalNet- a login/password will be provided to you by 6/1/16 which will give you access to your registration portal, housing all the items you need AND items due.
REGISTRATION DEADLINE
9/30/16
17TH ANNUAL TRIBALNET CONFERENCE & TRADESHOW
NOVEMBER 7-10, 2016- SAN DIEGO
SPONSOR & EXHIBITOR REGISTRATION
