Triangle Area Rural Planning Organization · 2017-04-13 · Triangle Area Rural Planning Organization Core Duties (G.S. 136-212) To develop, in cooperation with NCDOT, long-range

Triangle Area Rural Planning Organization Core Duties (G.S. 136-212) To develop, in cooperation with NCDOT, long-range local and regional multimodal transportation plans; provide a forum for public participation in the transportation planning process; develop and prioritize suggestions for transportation projects the organization believes should be included in the State

Transportation Improvement Program; and provide transportation-related information to local governments and other interested organizations and persons.

Triangle Area Rural Planning Organization Rural Technical Coordinating Committee (RTCC)

13 April 2017

10:30 AM to 1:00 PM

Lee County Government Center

Wicker Room

106 Hillcrest Drive, Sanford, NC

RTCC Agenda (begins at 10:30 AM)

1. Welcome and Introductions Chris Kennedy, RTCC Chair

2. Purpose and Agenda for Today’s Meeting Matt Day, TARPO Staff

3. Public Comment Chris Kennedy, RTCC Chair

4. February 9, 2017 Meeting Summary Approval Chris Kennedy, RTCC Chair

5. Decision Items Chris Kennedy, RTCC Chair

a. Adoption of FY18 Planning Work Program and Planning Calendar

b. Amendment # 1 of FY17 Planning Work Program

6. Discussion Items Chris Kennedy, RTCC Chair

a. Prioritization 5.0 Update

b. Legislative Update

c. Ethics Update

d. TARPO Q3 Financial Update

7. Member Updates from Around the Region Chris Kennedy, RTCC Chair

Joint RTCC/RTAC Agenda (begins at 12:00 PM)

8. Presentation – Strategic Transportation Investments (STI) “101” Matt Day, TARPO Staff

9. NCDOT Transportation Planning Branch Update Julie Bogle, NCDOT TPB

10. NCDOT Division 7 Update Ed Lewis, NCDOT Div. 7

11. NCDOT Division 8 Update Bryan Kluchar, NCDOT Div. 8

12. TARPO Staff Update Matt Day, TARPO Staff

13. RTCC Adjournment & Report to RTAC Chris Kennedy, RTCC Chair

Next Meeting: June 8, 2017 in Chatham County (specific location TBD)

TARPO Rural Technical Coordinating Committee Meeting

Agenda Comments – April 13, 2017

Item 4: February 9, 2017 Meeting Summary Approval

Background

The minutes of the February 9, 2017 TARPO RTCC meeting are attached for review.

Recommendation

Approval of February 9, 2017 TARPO RTCC meeting minutes.

TARPO RTCC February 9, 2017 Meeting Minutes 1

Triangle Area Rural Planning Organization (TARPO) 1 Rural Transportation Coordinating Committee (RTCC) 2 February 9, 2017 Meeting Minutes 3 4 Members Present: 5 Matt Day, Triangle J Council of Governments 6 Debra Ensminger, Moore County 7 Julie Bogle, NCDOT Transportation Planning Branch 8 Bruce Gould, Village of Pinehurst (alternate) 9 Cara Coppola, Chatham County 10 Pam Graham, Town of Aberdeen 11 Bryan Kluchar, NCDOT Division 8 (alternate) 12 Chris Kennedy, Town of Southern Pines - Chair 13 Jack Meadows, Town of Siler City 14 David Montgomery, City of Sanford/Lee County/Town of Broadway 15 16 Others Present: 17 Marty Tillman, NCDOT Division 8 (alternate) 18 Travis Morgan, NCDOT Division 8 19 Morgan DeWit, NCDOT Division 8 20 Jennifer Britt, NCDOT Division 8 21 Greg Hudson, Moore County Airport 22 Henry Boyd, Town of Southern Pines 23 24 Item 1 – Welcome and Introductions 25 At approximately 10:30 am, Mr. Kennedy noted that a quorum was in attendance and called the meeting to order. 26 Introductions were conducted around the room. 27 28 Item 2 – Purpose & Agenda for Today’s Meeting 29 Mr. Day reviewed the agenda for the meeting. There were no amendments to the agenda. 30 31 Item 3 – Public Comment 32 Mr. Kennedy called for any public comments. There were no members of the public who wished to make comments. 33 34 Item 4 – December 8, 2016 Meeting Summary 35 Ms. Ensminger made a motion to approve the minutes as submitted, which was seconded by Mr. Meadows. The motion 36 passed unanimously. 37 38 Item 5a – Approval of CMAQ Project Requests for FY18 & FY19 39 Mr. Day noted that Congestion Mitigation and Air Quality (CMAQ) funding would be available for Orange County and the 40 northeast portion of Chatham County including the Pittsboro area. He described three projects that had been submitted 41 for funding consideration: (1) a new 30-35 foot low-floor transit bus for Chatham Transit that would cost $500,000; (2) a 42 sidewalk project on West Street between NC 87 and Central Carolina Community College in Pittsboro that would cost 43 $95,951; and (3) a sidewalk project on NC 87 between Pittsboro Elementary School Road and Town Lake Park in Pittsboro 44 that would cost $326,478. He also noted that TARPO anticipated having $456,281 in Federal CMAQ funding available, and 45 that CMAQ funds could only cover 80% of the project cost and required a 20% local match. 46 47 The committee discussed the three projects, and noted that the transit project was likely to have the greatest air quality 48 benefit. 49 50 Ms. Ensminger made a motion to recommend that the RTAC approve full funding for the Chatham Transit project as 51 TARPO’s top priority, and that the remainder of any available funding be made available for the Town of Pittsboro to apply 52 toward the cost of the West Street sidewalk project (at less than 80%) if they chose to do so. The motion was seconded by 53 Mr. Meadows, and passed unanimously. 54 55

TARPO RTCC February 9, 2017 Meeting Minutes 2

Item 5b – Release of Draft TARPO Planning Work Program for FY18 56 Mr. Day discussed the draft Planning Work Program, Planning Work Program Supplement, and Five Year Planning Calendar 57 for FY18, based on the feedback that had been provided at the previous meeting. 58 59 Mr. Gould made a motion to recommend that the RTAC release the draft document as presented by staff for public 60 comment and review by NCDOT. Ms. Graham seconded the motion, which passed unanimously. 61 62 Item 5c – Appointment of Prioritization Subcommittee 63 The committee discussed the need for a subcommittee of the RTCC to develop a draft list of projects to submit for scoring 64 in the NCDOT Prioritization 5.0 process. It was noted that the committee should include representatives from each county 65 as well as each NCDOT division. The committee members developed the following slate of members for the 66 subcommittee: 67 68

Orange County – Max Bushell (member), Tom Altieri (alternate) 69 Chatham County – Cara Coppola (member), Jack Meadows (alternate) 70 Lee County – David Montgomery (member), Marshall Downey (alternate) 71 Moore County – Chris Kennedy (member), Debra Ensminger (alternate) 72 Division 7 – Ed Lewis (member), Chuck Edwards (alternate) 73 Division 8 – Marty Tillman (member), Jennifer Britt (alternate) 74

75 Mr. Montgomery made a motion to recommend the RTAC approve the membership list above for the TARPO Prioritization 76 Subcommittee, which was seconded by Mr. Meadows. The motion passed unanimously. 77 78 Item 6a – FY18-27 Draft STIP Results and Preparation for Prioritization 5.0 79 Mr. Day provided the committee with a summary of the projects that were successfully funded in Prioritization 4.0, and 80 noted the P4.0 projects that will automatically carry forward for reconsideration in P5.0. 81 82 Item 6b – Potential Updates to TARPO Prioritization Methodology Document 83 Mr. Day suggested some updates to the Prioritization Methodology TARPO uses to assign local points, including 84 recommendations to use the NCDOT quantitative scores in all modes, to formalize the process for coordinating with the 85 NCDOT Divisions on point assignment, and to update the schedule. Mr. Tillman recommended that the language 86 regarding NCDOT coordination should refer to position titles rather than the names of specific people. Mr. Day noted that 87 he would return with additional recommendations once the NCDOT scoring criteria are completed later in the Spring. 88 89 Item 6c – RTAC Member Ethics/Finance Reporting Requirements 90 Mr. Day provided a brief overview of the ethics and finance reporting requirements of RTAC members, noting that their 91 finance paperwork must be filed with the State Ethics Commission by April 15. 92 93 Item 6d – TARPO Q2 Financial Update 94 Mr. Day provided an update on TARPO’s expenses for the second quarter of FY17, noting that $52,396 (or 42% of the 95 annual budget) had been spent in the first half of the year. 96 97 Item 6e – Legislative Update 98 Mr. Day presented information about the proposed legislation that came out of the House Select Committee on Strategic 99 Transportation Planning and Long Term Funding Solutions. 100 101 Item 7 – Member Updates 102 Ms. Coppola noted that Chatham County would be holding public meetings for its Comprehensive Plan. 103 104 At approximately 11:45 am, the RTCC recessed for lunch. The remainder of the meeting was conducted jointly with the 105 RTAC, and can be found in the RTAC minutes. 106



Item 5a: Adoption of FY18 Planning Work Program and Planning Calendar

Background

Staff presented a draft version of the proposed FY18 Planning Work Program on February

9, 2017, at which time the RTAC approved release of the draft for NCDOT review and public

comment. In late February, staff received notice from NCDOT that the amount of state

funding available to TARPO in FY18 would grow from the original amount of $96,075 to a

new amount of $110,486 (a 15% funding increase). As a result, staff has proposed a

revised Planning Work Program for approval by the RTAC today. This revised version

recommends (as compared to the February draft):

Additional $5,000 in the Comprehensive Transportation Plan category, raising its

total budget to $30,000.

Additional $5,000 in the Prioritization and Program Development category, raising

its total budget to $30,000.

Additional $8,000 in the General Transportation Planning category, raising its total

budget to $28,000.

Additional $14 in the Administrative Documents and Public Involvement category,

raising its total budget to $25,108.

This change in state funding does not require a change in local dues ($7,500 per county),

but does reduce the amount of “beyond-the-match” funding available (the difference

between the local dues paid and the minimum required match)—the Planning Work

Program Supplement has been updated to reflect this reduced amount that falls under its

purview.

Recommendation

Recommend RTAC adoption of FY18 Planning Work Program, Five Year Planning Calendar,

and Planning Work Program Supplement.

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

ROY COOPER JAMES H. TROGDON, III GOVERNOR SECRETARY

Mailing Address:

NC DEPARTMENT OF TRANSPORTATION

TRANSPORTATION PLANNING BRANCH

1554 MAIL SERVICE CENTER

RALEIGH, NC 27699-1554

Telephone: (919) 707-0900

Fax: (919) 733-9794

Customer Service: 1-877-368-4968

Website: www.ncdot.gov

Location:

1 SOUTH WILMINGTON STREET

RALEIGH, NC 27601

February 21, 2017

Mr. Matt Day, Regional Planner

Triangle J Council of Governments

Post Office Box 12276

Research Triangle Park, North Carolina 27709

Subject: Triangle Area Rural Planning Organization, FY 2018

Dear Mr. Day:

The North Carolina Department of Transportation has allocated Rural Transportation Planning Funds in the

amount up to $110,486 for the Triangle Area RPO for FY 2018. The funds are available based on an 80/20

costs share, and are expected to be matched by a 20% local share, exclusive of any other state funds. Thus,

if full funding is available, the total work plan would be $138,108 ($110,486 – State, $27,622 – Local).

Reimbursement for planning expenses should be made through the invoice submittal procedure as outlined

by the RPO Administrative Procedures. Reimbursements will only be made for transportation planning

expenses incurred in executing the work tasks described in your approved FY 2018 Planning Work

Program (PWP), which is due by May 31, 2017.

If you have any questions or concerns, please feel free to contact Travis Marshall at [email protected],

(919)-707-0907 or Earlene Thomas at [email protected], (919)-707-0909.

Sincerely,

Jamal Alavi

Jamal Alavi, PE

Transportation Planning Branch

http://www.ncdot.gov/

mailto:[email protected]

mailto:[email protected]

DRAFT FOR TCC/TAC APPROVAL

4/13/2017

I. DATA COLLECTION AND ASSESSMENT

I-1 DATA COLLECTION AND ASSESSMENT $ 4,000 $ 16,000 $ 20,000

I-1.1 CTP Inventory and Assessment

Inventory of CTPs, land use plans, & transportation plans Spreadsheet Triangle Area RPO 1718_000

Online & printable map of CTPs in region Mapping Triangle Area RPO 1718_003

I-1.2 Bicycle and Pedestrian Inventory and Assessment

General bicycle & pedestrian planning activities Meeting Participation Triangle Area RPO 1718_004

Carthage Bicycle/Pedestrian Plan Meeting Participation Carthage 1718_013

Siler City Chatham Ave Bike/Ped Corridor Study Meeting Participation Siler City 1718_002

Sanford Carthage St Bike/Ped Corridor Study Meeting Participation Sanford 1718_016

Bicycle/Pedestrian Facility/Route Mapping Mapping Triangle Area RPO 1718_004

I-1.3 Parking Inventories

I-1.4 Vehicle Occupancy Rates (VOR) Counts and Assessment

I-1.5 Traffic Volume Counts and Assessment

Mapping or assessment of traffic count data Summary/Assessment Triangle Area RPO 1718_000

Collection of bicycle and pedestrian count data Summary/Assessment Triangle Area RPO 1718_000

I-1.6 Crash Data and Assessment

Mapping or assessment of crash data Summary/Assessment Triangle Area RPO 1718_000

I-1.7 Public Transportation Service Data and Assessment

I-1.8 Multimodal Data Collection and Assessment

I-1.9 Freight Data Collection and Assessment

Gathering/assessment of freight data Summary/Assessment Triangle Area RPO 1718_000

I-1.10 Socioeconomic Data Inventory

Work with Orange & Chatham to update TRM data (CV 2.0) Other CHATHAM & ORANGE 1617_003

I-1.11 Environmental and Land use Data Inventory and Assessment

Mapping of local land use plans Mapping Triangle Area RPO 1718_003

I-1.12 Demographic Data Collection and Assessment

Mapping of EJ, Title VI, and other demographic information Mapping Triangle Area RPO 1718_003

General GIS coordination Other Triangle Area RPO 1718_003

FY 2017-2018

Triangle Area Rural Planning Organization

ANNUAL PROPOSED FUNDING SOURCES TABLE

PLANNING WORK PROGRAM

TASK

CODE

WORK

PRODUCT

FORMAT

TOTAL

HIGHWAY/TRANSIT

LOCAL

20%

STATE

80%

GEOGRAPHY

PRIMARY

PROJECT #

(IF APPLICABLE)

FY_00X

TASK CODE/

WORK PRODUCT

DESCRIPTION

RPO PROGRAM FUNDS

SPENDING DETAILS PER LINE ITEM ARE REQUIRED

EACH QUARTER.

Triangle Area RPO 1 FY 2017-18


4/13/2017

TASK

CODE

WORK

PRODUCT

FORMAT

TOTAL

HIGHWAY/TRANSIT

LOCAL

20%

STATE

80%

GEOGRAPHY

PRIMARY

PROJECT #

(IF APPLICABLE)

FY_00X

TASK CODE/

WORK PRODUCT

DESCRIPTION

RPO PROGRAM FUNDS

II. TRANSPORTATION PLANNING

II-1 COMPREHENSIVE TRANSPORTATION PLAN (CTP) DEVELOPMENT $ 6,000 $ 24,000 $ 30,000

II-1.1 Develop CTP Vision

II-1.1.a CTP Study Setup

Participate in Moore County CTP Meetings Meeting Participation MOORE 1011_002

Coordinate with DCHC MPO on CTP development (Or/Chat) Meeting Participation CHATHAM/ORANGE 1516_019

Participate in Orange County CTP Meetings Meeting Participation ORANGE 1718_015

Participate in Lee County CTP Meetings Meeting Participation LEE 1617_005

II-1.1.b Local CTP Vision

II-1.2 Conduct CTP Needs Assessment

II-1.2.a Data Collection and Assessment

Collection/assessment of data as needed for CTP GIS Data MOORE 1011_002

Collection/assessment of data as needed for CTP GIS Data ORANGE 1718_015

Collection/assessment of data as needed for CTP GIS Data LEE 1617_005

II-1.2.b Current and Future Year Data Endorsements

II-1.2.c Deficiency Assessment

II-1.3 Analyze Alternatives and Environmental Screening

II-1.3.a Alternatives Assessment

II-1.3.b Local Alternative Consensus

II-1.4 Develop Final Plan

II-1.4.a Develop CTP Maps

Work w/ NCDOT to develop and/or review CTP maps Summary/Assessment ORANGE 1718_015

Work w/ NCDOT to develop and/or review CTP maps Summary/Assessment MOORE 1011_002

Work w/ NCDOT to develop and/or review CTP maps Summary/Assessment LEE 1617_005

II-1.4.b Local Endorsement

II-1.4.c Adopt Plan

Work w/ NCDOT & locals to adopt CTP Meeting Participation ORANGE 1718_015

Work w/ NCDOT & locals to adopt CTP Meeting Participation MOORE 1011_002

Work w/ NCDOT & locals to adopt CTP Meeting Participation LEE 1617_005

II-1.4.d CTP Document

Work w/ NCDOT to develop and/or review CTP document Summary/Assessment ORANGE 1718_015

Work w/ NCDOT to develop and/or review CTP document Summary/Assessment MOORE 1011_002

Work w/ NCDOT to develop and/or review CTP document Summary/Assessment LEE 1617_005

II-1.4.e CTP and Local Land Use Revisions

II-1.4.f Development of Local Implementation Strategies

II-2 PRIORITIZATION AND PROGRAM DEVELOPMENT $ 6,000 $ 24,000 $ 30,000

II-2.1 Local Project Prioritization

II-2.1.a Local Project Prioritization

II-2.1.b Project Entry and SPOT Prioritization Process

Prioritization 5.0 Process Other Triangle Area RPO 1718_001

II-2.2 STIP Participation

II-2.2.a STIP Participation

Updated online database of project status Database Triangle Area RPO 1718_005

Provide comments on STIP Summary/Assessment Triangle Area RPO 1718_001


EACH QUARTER.


EACH QUARTER.


EACH QUARTER.


EACH QUARTER.


EACH QUARTER.

SPENDING DETAILS PER LINE ITEM

ARE REQUIRED EACH QUARTER.



4/13/2017

TASK

CODE

WORK

PRODUCT

FORMAT

TOTAL

HIGHWAY/TRANSIT

LOCAL

20%

STATE

80%

GEOGRAPHY

PRIMARY

PROJECT #

(IF APPLICABLE)

FY_00X

TASK CODE/

WORK PRODUCT

DESCRIPTION

RPO PROGRAM FUNDS

II-3 PROJECT DEVELOPMENT $ 1,000 $ 4,000 $ 5,000

II-3.1 Problem Statement and Purpose and Need

II-3.1.a Purpose and Need Data

Compile/review data on project scoping/purpose & need Summary/Assessment Triangle Area RPO 1718_006

II-3.1.b Public Involvement Strategies

Attend and assist with project workshops Meeting Participation Triangle Area RPO 1718_006

II-3.2 Merger Process

II-3.2.a Meeting Attendance

Attend project meetings Meeting Participation Triangle Area RPO 1718_006

II-3.2.b Review and Comment

Review & comment on project-related documents Summary/Assessment Triangle Area RPO 1718_006

II-3.3 Indirect and Cumulative Effects

II-3.3.a ICE Assessment of Probable Growth

II-4 GENERAL TRANSPORTATION PLANNING $ 5,600 $ 22,400 $ 28,000

II-4.1.a Regional or Statewide Planning

Attend NCARPO quarterly meetings Meeting Participation Statewide 1718_007

Attend Annual MPO/RPO Conference Meeting Participation Statewide 1718_007

Participate in NCARPO Executive Committee Meeting Participation Statewide 1718_007

Participate in NCARPO Legislative Committee Meeting Participation Statewide 1718_007

Participate in NCDOT SPOT Work Group Meeting Participation Statewide 1617_009

Coordinate with neighboring MPOs and RPOs Meeting Participation Statewide 1718_000

II-4.1.b Special Studies and Projects

Assist with Aberdeen Downtown Master Plan Meeting Participation Aberdeen 1718_014

NC 54 Study (with DCHC MPO) Meeting Participation ORANGE 1516_022

II-4.1.c CMAQ Planning

Assisting with CMAQ project applications & administration Other Triangle Area RPO 1718_008

II-4.1.d Air Quality Assessment

II-4.1.e Alternative Funding

II-4.1.f Training and Certification

Participate in training courses/conferences Meeting Participation Statewide 1718_000

Organize an RPO 101 Training Session for members Other Triangle Area RPO 1617_011

II-4.2 Title VI

II-4.2.a RPO Affirmation of Title VI Compliance

Provide written affirmation of Title VI compliance Other Triangle Area RPO 1718_000

II-4.2.b Transportation Initiatives and ADA Compliance

II-4.2.c Environmental Justice Assessment

II-4.2.d Limited English Proficiency (LEP) Assessment


EACH QUARTER.

SPENDING DETAILS PER LINE ITEM ARE REQUIRED EACH QUARTER.

SPENDING DETAILS PER LINE ITEM ARE

REQUIRED EACH QUARTER.




EACH QUARTER.



4/13/2017

TASK

CODE

WORK

PRODUCT

FORMAT

TOTAL

HIGHWAY/TRANSIT

LOCAL

20%

STATE

80%

GEOGRAPHY

PRIMARY

PROJECT #

(IF APPLICABLE)

FY_00X

TASK CODE/

WORK PRODUCT

DESCRIPTION

RPO PROGRAM FUNDS

III. ADMINISTRATION OF TRANSPORTATION PLANNING AND POLICIES

III-1 ADMINISTRATIVE DOCUMENTS AND PUBLIC INVOLVEMENT $ 5,022 $ 20,086 $ 25,108

III-1.1 Administrative

III-1.1.a Planning Work Program

Develop FY 19 Planning Work Program Administrative Triangle Area RPO 1718_000

Prepare amendments to FY 18 Planning Work Program Administrative Triangle Area RPO 1718_000

III-1.1.b 5-Year Planning Calendar

III-1.1.c Quarterly Invoice and Progress Reports

Develop quarterly invoices and progress reports Administrative Triangle Area RPO 1718_000

III-1.1.d TCC/TAC Work Facilitation

Develop TCC & TAC agendas, minutes, presentations, handouts Administrative Triangle Area RPO 1718_009

Attend TCC & TAC meetings Meeting Participation Triangle Area RPO 1718_009

Coordinate TAC ethics requirements Administrative Triangle Area RPO 1718_010

III-1.1.e Regulatory Documents

III-1.1.f Miscellaneous Expenses

Respond to miscellaneous member requests Administrative Triangle Area RPO 1718_000

General local (city or county) transportation meetings Meeting ParticipationTriangle Area RPO

1718_011

III-1.2 Public Involvement

III-1.2.a Public Involvement Plan (PIP)

III-1.2.b Documentation of Public Input

Maintenance/updates of TARPO website Other Triangle Area RPO 1718_012

Presentations to the public Meeting Participation Triangle Area RPO 1718_000

$ 27,622 $ 110,486 $ 138,108

Approved by the TAC on April 13, 2017

__________________________________________________

Signature, TAC Chair

__________________________________________________

Signature, RPO Secretary

TOTAL




EACH QUARTER.


Five Year Planning Calendar

FY 2018 – FY 2023


As part of developing an annual planning work program, the Triangle Area Rural Planning

Organization (TARPO) is required to document the ongoing and planned future activities of the

RPO for the next five fiscal years. This document should serve as the vision for guiding the

RPO’s future activities and should be used for guidance in the development of future planning

work programs.

For the period FY 2018 through FY 2023, TARPO proposes to undertake the following general

activities:

Data Collection and Assessment – annually maintain necessary GIS data layers for use in

transportation planning activities; and develop interactive online maps to display

available GIS information (such as AADT, crash locations, CTP recommendations, and

project information) to the public. Assist with local bicycle and pedestrian plans as they

occur and implement actions from Regional Bicycle & Pedestrian Planning Framework.

Comprehensive Transportation Plan (CTP) Development – assist in the completion of

CTPs in Moore County and Lee County, including assistance with public involvement,

plan recommendations, socioeconomic data/forecasts, and adoption. Conduct minor

update of Orange County CTP. Update Chatham County CTP to include

recommendations from Pittsboro area, following local approval of Chatham Park small

area plans.

Prioritization and Program Development – prepare necessary information for STI/SPOT

processes every two years, including necessary updates to the process for soliciting and

scoring projects; review and provide comments on STIP documents developed as a

result of STI process.

Project Development – participate in meetings and review materials for funded highway

projects, as well as bridge and non-highway projects.

General Transportation Planning – participate in corridor studies and other special

studies; coordinate with neighboring MPOs and RPOs on planning activities; document

compiled regional transportation plan based on county and municipal CTPs; participate

in North Carolina Association of RPOs.

Approved by the Triangle Area RPO RTAC on ______________________.

_________________________________ ________________________________

Renee Price, RTAC Chair Matthew Day, RTAC Secretary


Triangle J Council of Governments 4307 Emperor Blvd., Suite 110 Durham, North Carolina 27703

Phone: (919) 558-9397 Fax: (919) 549-9390 www.tarpo.org

Supplement to Triangle Area Rural Planning Organization

Fiscal Year 2017-2018 Planning Work Program

Each year, the four counties that are members of the Triangle Area Rural Planning Organization

(TARPO) each contribute $7,500 toward the organization, for a total annual local amount of $30,000.

This amount is greater than the minimum 20% local match funding required to receive RPO funding

from the state. The TARPO Rural Transportation Advisory Committee (RTAC) has determined that

any amount of local funding provided to the Triangle J Council of Governments (TJCOG) each year for

the purposes of conducting TARPO business that is above that required for the 20% local match shall

be accounted for in a work program supplement, and shall have the ability to carry balances from

year to year and reprogram unused funds from previous years.

This document shall serve as the work program for this additional local funding.

For the 2017-2018 Fiscal Year, NCDOT is anticipated to reimburse TARPO for eligible expenses up to

$110,486. The required local match for this level of state funding is $27,622. The difference between

this and the $30,000 provided by the TARPO member counties is $2,378. However, this could change

if NCDOT increases or decreases the amount of state funding.

The total budget for TARPO, including that which is programmed within the standard Planning Work

Program and that which is programmed in this local funding addendum, will be $140,486.

The following tasks will be eligible expenses for the $2,378 covered by this addendum:

Purchase of food for TARPO meetings – this expense is not eligible to be paid using state RPO funding or the 20% local match, so it must be paid from this additional local funding (estimated

at about $1,800 annually for six meetings);

Purchase of equipment or supplies for use on TARPO projects; and

Payment for work on tasks included in the standard FY 2017-18 TARPO Planning Work Program that require additional funding, including those affected by funding caps on item III-1.1.f.

This Work Program Addendum will be effective from July 1, 2017 until June 30, 2018. In the event

that TARPO does not utilize its entire budget in Fiscal Year 2016-2017, any remaining local funding

balance from that fiscal year will carry over to the 2017-2018 Fiscal Year, and will be added to the

amount eligible for use in this Work Program Supplement.

This Work Program Supplement may be amended as needed, based on a majority vote by the TARPO

RTAC.

Adopted, this the ___ day of __________, 2017

_______________________________ _______________________________

Renee Price, RTAC Chair Matthew Day, TARPO Secretary



Item 5b: Amendment # 1 of FY17 Planning Work Program

Background

Each year TARPO develops a Planning Work Program (PWP) to guide the planned work

tasks that staff will undertake in the coming year. The current Planning Work Program was

adopted in Spring 2016.

Each Spring, we typically examine our spending through the first three quarters of the year

and determine whether any amendments are necessary for the final quarter of the year. At

the time of this agenda’s publication (4/6/17) the final Third Quarter financial information

was not yet available, although it should be available within the next few days. On the day

of the meeting, staff will present a proposed amendment to address necessary shifts in

funding between categories. Please note that the total budgeted amount will remain the

same.

Based on the first two quarters, staff anticipates that the recommended amendment will

shift funding away from the Data Collection and Assessment category and the

Administrative Documents and Public Involvement category into the Comprehensive

Transportation Plan category and the General Transportation Planning category. However,

this is subject to change based on the results from the Third Quarter.

Draft Amendment will be provided as a handout at the meeting, and by email to RTCC and

RTAC members in advance if possible.

Recommendation

Recommend RTAC approval of FY17 Planning Work Program Amendment # 1



Item 6a: Prioritization 5.0 Update

Background

Every two years NCDOT develops a new Statewide Transportation Improvement Program

(STIP). The process that is being used to develop the next STIP, called Prioritization 5.0, is

already underway. The TARPO Prioritization Subcommittee has already met twice to

discuss potential projects for submittal, and has its next meeting scheduled for May 1.

Following that May 1 meeting, the draft list of projects recommended for submittal will be

posted on the TARPO website and will be circulated to each municipality and county for

review and approval. We will ask each local government to consider a resolution either

supporting the list as developed by the Prioritization Subcommittee or requesting

modifications to that list. These local resolutions or letters should be returned to TARPO

no later than the end of June. The TARPO Prioritization Subcommittee will then meet in

July to recommend a final project list based on the comments received from local

governments and the public. This final list of project submittals will be presented to the

RTCC and RTAC for approval on August 10, 2017.

At the same time, staff will also work on potential updates to TARPO’s methodology for

scoring projects and assigning local input points. We anticipate that NCDOT’s proposed

project scoring system will be finalized by the end of June, which will then be used to

inform staff’s recommendations. In addition, Cambridge Systematics has conducted a

review of all MPO and RPO scoring methodologies in the state and we anticipate receiving

their comments and suggestions on our current process (as of publication time of this

agenda on 4/6/17 we do not yet have the Cambridge Systematics assessment, but we expect it

soon—perhaps before the meeting, in which case it will be provided as a handout).

A schedule of Prioritization 5.0 activities is outlined below and on the next page.

Information on the process will be posted online at www.tarpo.org/topics/spot5.shtml as it

becomes available.

February 9, 2017 – RTAC appointed Prioritization Subcommittee

Late February 2017 – Staff submitted list of “pre-submittal” projects to NCDOT for

preliminary analysis, to help with defining these projects and determining their viability

March 2, 2017 – Prioritization Subcommittee met to discuss process for developing project

list

http://www.tarpo.org/topics/spot5.shtml

April 5, 2017 – Prioritization Subcommittee met to discuss potential projects and

recommend based on anticipated number of project requests that each county prioritize its

top seven highway and bicycle/pedestrian projects

April 24, 2017 – Anticipated results of “pre-submittal” analysis from NCDOT

May 1, 2017 – Prioritization Subcommittee meeting to finalize draft project list for public

and local government review

May 1-June 30, 2017 – local government review of list; provide

resolutions/comments back to TARPO staff

May 1-June 30, 2017 – public review and comment (posted on website, with opportunity

for comments at June RTAC meeting in addition to phone/email/written comments)

June 2017 – Finalization of NCDOT scoring criteria

July 2017 – Prioritization Subcommittee meeting to review comments and recommend

final list for consideration by RTCC/RTAC

July 2017 – Staff will draft recommended updates to TARPO Prioritization Methodology

(document that governs our assignment of local input points)

August 10, 2017 – RTCC and RTAC review and approval of final project submittal list for

P5.0; review and approval of updated Prioritization Methodology

September 2017-February 2018 – NCDOT will score projects

March 2018 – NCDOT will release list of funded “Statewide Mobility” projects

April-June 2018 – Window for TARPO to submit local points on “Regional Impact” projects

August 2018 – NCDOT will release list of funded “Regional Impact” projects

September-October 2018 – Window for TARPO to submit local points on “Division Needs”

projects

January 2019 – NCDOT will release next draft STIP based on results of P5.0

Recommendation

Presented for information and discussion only.



Item 6b: Legislative Update

Background

The North Carolina General Assembly is in session and considering a number of bills

related to transportation. Staff will provide an update on these. Some of the bills of note

include:

H31 – Clarifies that inclusion on a CTP, alone, is not a material fact that must be

disclosed in a real estate transaction, but that inclusion in a fiscally-constrained plan

would be (bill status: passed full House, now in Senate committee)

H81 – Changes weighting of local points in STI process to place more weight on MPO

and RPO points and less weight on Division Engineer points (bill status: passed full

House, now in Senate committee)

H110 – Numerous minor DMV changes, and changes to rules for NCDOT release of

excess right-of-way (bill status: passed first House committee, now in second House

committee)

H141 – Would allow cities and counties to require maintenance bonds for

subdivision roads that are expected to be turned over to the state for maintenance

in the future (bill status: in House committee)

H219 – Establishes a “Megaproject Fund” to fund large projects costing over $200

million (bill status: in House committee)

H220 – Makes changes to State Infrastructure Bank (bill status: in House

committee)

H242 – Allows use of temporary license-plate reader equipment in DOT rights-of-

way (bill status: passed two House committees, now in third House committee)

H266 – Terminates Public-Private Partnership agreement for I-77 toll lanes in

Mecklenburg County (bill status: in House committee)

H468 – Allows NCDOT to enter agreements with local governments to do advance

preliminary engineering on certain projects that are not currently programmed but

were programmed previously (bill status: passed first House committee, now in

second House committee)

H501 – Requires surveys for NCDOT right-of-way plan documents (bill status: in

House committee)

H526 – Establishes a program for erecting memorial signs at locations where people

died in vehicle crashes (bill status: in House committee)

H528 – Adds deadlines and other restrictions to NCDOT driveway permit and traffic

impact analysis process (bill status: in House committee)

S188 – Bans Sanctuary Cities from receiving Powell Bill funds (bill status: in Senate

committee)

S351 – Shifts tax revenue from short-term vehicle rentals from the General Fund to

the Highway Fund and appropriates $50 million from the Highway Fund for runway

project at RDU airport to support international flights (bill status: in Senate

committee)

S381 – Requires participation in RPOs – See attachment for bill language (bill status:

in Senate committee)

S391 – Establish a public authority to take over operations of the Bald Head Island

ferry (bill status: in Senate committee)

Recommendation


GENERAL ASSEMBLY OF NORTH CAROLINA

SESSION 2017

S 1

SENATE BILL 381

Short Title: RTPO/Establish Attendance Policy. (Public)

Sponsors: Senators McInnis and J. Davis (Primary Sponsors).

Referred to: Rules and Operations of the Senate

March 27, 2017

*S381-v-1*

A BILL TO BE ENTITLED 1

AN ACT TO REQUIRE RURAL TRANSPORTATION PLANNING ORGANIZATIONS TO 2

DEVELOP AND IMPLEMENT ATTENDANCE POLICIES. 3

The General Assembly of North Carolina enacts: 4

SECTION 1. G.S. 136-211 is amended by adding a new subsection to read: 5

"(d1) Attendance. – Each Rural Transportation Planning Organization shall develop and 6

implement an attendance policy that requires (i) members to submit to the Rural Transportation 7

Planning Organization the name of at least one designee who has authority to represent the 8

member at meetings held by the Rural Transportation Planning Organization and (ii) members, 9

or their designees, to attend no less than half of the meetings held per calendar year by the 10

Rural Transportation Planning Organization. Each Rural Transportation Planning Organization 11

shall maintain a record of attendance for each meeting held by the Rural Transportation 12

Planning Organization and shall post the record on the Rural Transportation Planning 13

Organization's Web site or submit the record to the Department to post on the Department's 14

Web site. Any area or entity represented by a member, or designee, that fails to meet the 15

minimum attendance requirement set forth in this subsection shall be suspended from 16

participating in the Rural Transportation Planning Organization for the calendar year 17

immediately subsequent to the calendar year in which the member failed to meet the attendance 18

requirement." 19

SECTION 2. This act becomes effective January 1, 2018. 20



Item 6c: Ethics Update

Background

N.C.G.S. 136-211(f) requires RPO RTAC members to file a Statement of Economic Interest

and a Real Estate Disclosure at the beginning of their service on the RTAC (before they can

take the seat) as well as annually in each calendar year that they serve. The documents

must be submitted no later than April 15 each calendar year (April 17 this year due to

weekend). There are significant penalties for non-compliance.

Staff will provide a brief presentation to go over the requirements.

Recommendation




Item 6d: TARPO Q3 Financial Update

Background

Staff will provide a presentation to go over TARPO’s finances as of the end of the third

quarter (March 31, 2017). This information was not yet ready at the time of agenda

publication (4/6/17), but should be provided as a handout at the meeting.

Recommendation
