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Tracking Haiti Relief and Transitional
Shelter or T-shelter beneficiaries by
GPS and Google Earth Mapping
March 30, 2011
ICT4 Development Conference
Lusaka, Zambia
Project Background
After the Earthquake of January 2010Distribution of relief items in over 400 sites and hundreds of
partners, parishes, institutions; • 282,415 individuals receiving shelter assistance • 71,401 outpatient hospital consultations (hospital and
primary/camps) • 1,328 of WASH units (latrines, bathing spaces, etc) installed• 356 children reunified• Need to build 8,000 t-shelters before June 1, 2011
• 3,646 built by CRS, Habitat, and Cordaid (sub grantees)
Data Collect Data Management Mapping
Forms Registering form, distribution form, activity report
Computer Data Entry Analyzing and report
GPS Collect GPS coordinate
Camera Capture picture
SharePoint Data Entry View and report
Google earth Map
Open street map Map
Excel Tools With KMZ macro generator, we extract GPS information at one click.
KML file (Keyhole Markup Language)
Access Report with a several tables, filter, analyzing
Internet Connection Entry data in office and in the field
SharePoint Management
GIS Solution
GIS Solution
SharePointMicrosoft SharePoint is a software product developed by Microsoft for collaboration, file sharing, and web publishing.
Sharepoint on CRS Global manages the databases for the Haiti Relief Map and T-Shelter Map
Google Earth - Free version of Google Earth to create Placemark (pin) and Polygons
Open Street Map - creates and provides free geographic data such as street maps
GPS registers the geographic site of the distribution or the location of each t-shelter
A picture of the completed t-shelter construction is taken (with permission from the beneficiaries)
GIS Technology
All information collected from the forms is entered into a database on Sharepoint
Mais-Gate Site – T-Shelters
Take the GPS coordinates and enter this on the beneficiary form
Step one
Coordinates (Latitude,
longitude) to form
Process – T-Shelters
Step two
Data entry into SharePoint. All data from the form is matched to the SharePoint table fields
Process – T-Shelters
Step three
Design a polygon (visual tool in Google Earth) of the geographic boundaries of the CRS t-shelters A thumbnail is created for each shelter already built.
Database SharePoint
Work with at least two
tables
KML Generator
Process – T-Shelters
KML
SHELTER ShelterName
PLOTLatitude
Longitude
Address
With an excel macro, a KML file is generated that is logged in Google Earth for the shelter map design
Excel file – KML in Google Earth
Process – Haiti Relief Map
Step 1: Sector indicators established# of WASH infrastructures installed
Step 2: Data fields determined and data collection from weekly reports
Process – Haiti Relief Map
Step 3: GPS information collected on sites
Step 4: Transfer data to SharePoint
Step 5: Populate the map
Key Challenges• Internet connectivity and electricity in the field
• SharePoint does not block double entries
• Difficult to establish indicators for sectors in a timely manner
• It was also difficult to distinguish which donor contributed to which activities at each site
• Large amounts of data require more than Google Earth as the platform – need ArcGIS
Lessons Learned – T-Shelter
• Visualization tool for small amounts of data – Google Earth may be more appropriate; large amounts of data and several databases – ArcGIS
• Visually see zone of geographic intervention
• Visually CRS can show other actors and avoid duplication of sites and beneficiaries – Stake their claim!
GPS coordinates are needed at the very beginning
Establish one name for a site/partner/camp
Invest the resources upfront reduces the duplication and the costs in the long term
Advocating The Relief Map to the UN Cluster system
Lessons Learned – Haiti Relief Map
Sustainability• Team members maintaining and updating the
database on a daily or weekly basis (cost)
• Coordination between the Program Managers and M&E Team
• Utilize in-country expertise for updating the database T-Shelter and Haiti Relief Map
• Establishing a protocol for emergency response using GPS and Arc
Usage
1. Share CRS’ interventions on where it is working in a densely populated urban area with other actors and the UN Cluster system
2. Twinning parishes in the States – updates
3. Produces reports to donors/internal use
4. Hyperlinks to success stories and photos for certain sites
Summary and Close
ICT 4D solution sustainability must be considered from the outset. - Cost Benefit Analysis
UN – One Response
Emergency Response – Visual Tool
GPS
Indicators
Avoid duplication
Reporting - SitReps
Thank You!
Merci!
Mesi anpil!