Towards Strengthening Procurement and Logistics Management System for the Ministry of Health and Bangladesh

June 20, 2011

USAID/Bangladesh requested the assistance of the Strengthening Pharmaceutical Systems (SPS) program, implemented by Management Sciences for Health (MSH), to address supply chain management issues related to reproductive

health commodities, specifically supporting the government of Bangladesh and other key national

stakeholders to improve procurement of reproductive health commodities in the country,

to strengthen the distribution systems and management information systems in place, and

to build local capacity to strengthen health systems

- To provide technical assistance to the Directorate General of Health Services (DGHS) & MOHFW

SPS-Bangladesh Program

DGFP Procurement & Logistics Management Tools

DGFP Supply Chain Information Portalwww.dgfplmis.orgA Central Portal for DGFP ToolsThe DGFP Supply Chain Information Portal is a website developed by the Strengthening Pharmaceutical Systems (SPS) Program with support of the USAID for the Directorate General of Family Planning (DGFP).

There are 4 (four) major blocks In the portal –

A. Procurement TrackerB. LMISC. Stock Status ReportD. Operational Status of Tools

DGFP Supply Chain Information PortalA. Procurement Tracker Web-based tool to monitor status of

DGFP procurement packages Shows dashboards on status of 3

consecutive years of procurement activity

Drills down for detailed information on progress of procurement packages

Email and SMS alerts Facilitates efficient and effective

procurement management Promotes transparency Secure site with encrypted data

transfer

DGFP Supply Chain Information PortalB. Logistics Management Information System (LMIS) Central repository for DGFP logistics data Provides stock status data for all levels of the supply chain Provides data on consumption of RH commodities Facilitates supply planning at the warehouse Facilitate stock management decision making Facilitate monitoring of the supply chain

Updates Warehouse Inventory Management System (WIMS) software at 21

regional warehouses of DGFP for store management Upazila Inventory Management System (UIMS) software at 124 upazila

family planning stores for stock management UIMS to be introduced in 100 new upazila family planning stores in

2011. Already trained 21 upazilas. Initial review of patient registration process and drug management

system at Dhaka Medical College Reviewed of regional warehouses for the purpose of establishing a

computerized record keeping system

MIS Tools in progress

Web based database accessible to Ministry, Line Directors, Drug Administration & CMSD with oversight review by Drug Administration

Product list with specification accessible to all stakeholders Authorized persons to update & lookup specs from database Pharmaceutical companies to register against the database

A. Product Catalog for MOHFW

MIS Tools in progress

Line Directors will select the commodities from web based Product Catalogue & prepare their Procurement Plan

Desk Officers will summarize & package from Line Director’s procurement plan

Package items, sub-packages, procurement steps, milestones, receive – will be tracked through PT

Line Directors & other stakeholders will have access to PT to know package status

B. Procurement Plan & Procurement Tracker

MIS Tools in progress

Monitoring of Doctor’s prescriptions Ensure optimum utilization of drugs available in store Diagnosis based on ICD9/10 Contribute to total Hospital Drugs Inventory Management System Patient tracking through unique identification Avoid duplication of patient details and prescriptions Planning of procurement & usage monitoring of drugs

C. Drug Store & mPrescription for DMCH OPD

Future Plan

ধন্য�বা�দThank You