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I.T. Department
1
Tirumala Tirupati Devasthanams
Open Tender for
OUTSOURCING OF DESKTOP PUBLISHING & DATA
ENTRY WORKS OF TTD
TENDER NO.27 /EDPM/TTD/Tpt/2017-18
Prepared by: Information Technology Department,
T.T.Devasthanams, Tirupati
I.T. Department
2
I N D E X
NO DETAILS Page No.
1. NOTICE INVITING TENDER (NIT)
2. DECLARATION OF TENDERER
3. ELIGIBILITY CRITERIA
4. INSTRUCTIONS TO TENDERERS.
5. GENERAL TERMS AND CONDITIONS OF CONTRACT
6. SPECIAL CONDITIONS FOR INCOME TAX AND VAT/CST
7. FORCE MAJEURE
8. INDEMNIFICATION
9. CONFIDENTIALITY
10. INTELLECTUAL PROPERTY RIGHTS
11. SCOPE OF WORK
12. DURATION OF THE CONTRACT
13. PRICE BID FINALIZATION
14. PAYMENT
15. SPECIAL CONDITIONS OF CONTRACT
16. ANNEXURE
17. PRICE BID
I.T. Department
3
TIRUMALA TIRUPATI DEVASTHANAMS
INFORMATION TECHNOLOGY DEPARTMENT
*** *** ***
1. NOTICE INVITING TENDERS (NIT)
1. DEPARTMENT NAME : EDP Manager
2. CIRCLE : IT, TTD, TIRUPATI
3. NIT NUMBER : 27/EDPM/TTD/Tpt/2017-18
4. NAME OF WORK : Outsourcing of Desktop Publishing
& Data Entry Works of TTD
5. ESTIMATE CONTRACT VALUE : Open tender
6. PERIOD OF COMPLETION : Volume based 50,000 pages
approx
7. FORM OF CONTRACT AND CLASS OF
CONTRACT : ITEM WISE
8. BIDDING TYPE : offline
9. BID CALL NO. : 4th call
10 TYPE OF QUOTATION : Schedule wise
11 TRANSACTION FEE PAYABLE TO The
M.D, APTS, Hyderabad : Will be generated while bidding
and accordingly the Bidder has to
pay
12 PROCESSING FEE : -----------
13 PROCESSING FEE DD PAYABLE TO : -----------
14. EMD/BID SECURITY (Accepted only
scanned D.D.
No NEFT/RTGS/Challan to any account
will be accepted. D.D. drawn in favour
E.O., TTD. alone shall be uploaded in
the place provided for B.G.)
: Rs. 10,000-00
15. EMD/BID SECURITY DD PAYABLE
TO : E.O., TTD, Tirupati.
16. BID DOCUMENT DOWNLOADING
START DATE : 28.08.2017 from 3.00 P.M.
17. BID DOCUMENT DOWNLOADING
END DATE : 08.09.2017 up to 1.00 P.M.
18. LAST DATE AND TIME FOR RECEIPT
OF BIDS : 08.09.2017 up to 3.00 P.M.
19 BID VALIDITY : 3 months
20. PRE QUALIFICATION/TECHNICAL
BID OPENING DATE : 08.09.2017 at 4.00 P.M.
21. COMMERCIAL BID OPENING DATE : 11.09.2017 at 3.00 P.M.
22. OFFICER INVITING BIDS : EDP Manager, TTD, Tirupati
23. BID OPENING AUTHORITY HOD, I.T. Department, TTD,
Tirupati
24. ADDRESS Office of the EDP Manager,
R.No.81, 2nd floor TTD. Admn.
Building, K.T. Road, Tirupati.
Chittoor Dt., A.P., India.
25 CONTACT DETAILS 0877-2264115,
26 e-mail [email protected]
I.T. Department
4
2. DECLARATION BY THE TENDERER
The Executive Officer,
Tirupati Tirumala Devasthanams,
Tirupati – 517501.
Dear Sir,
Sub : Outsourcing of Desktop Publishing & Data Entry Works of TTD
Ref :
***
1. We expressly declare and acknowledge that we have carefully read / understood
and followed the Guidelines.
2. We will not make any claim or demand upon TTD based upon or arising out of
any alleged misunderstanding, misconception or mistake.
3. We shall keep the offer open for a period of 3 (Three) Months and not modify or
alter the whole or any part of the offer submitted for the above period.
4. In the unlikely event of the withdrawn during the agreement period by us, the
EMD Earnest Money Deposit amount of Rs.10,000/- paid at the time of tender
may be forfeited by TTD.
5. If our offer is accepted the EMD will be retained by TTD for further fulfillment of
the contract.
6. If our offer is not accepted the EMD shall be returned on application, after we
receive the notice or rejection of our tender.
7. We understand and agree that TTD is not bound to accept the highest offer that it
receives under this offer.
8. We also understand and agree that TTD reserves the right to cancel all or any
applications under this offer without assigning any reasons or explanations and if
necessary call for tenders.
9. If our offer is accepted, we agree to enter into a formal agreement with TTD for
Outsourcing of Desktop Publishing & Data Entry Works of TTD.
10. We declare and accept that a mere submission of the offer by us does not
constitute any relationship with TTD in any manner whatsoever.
Yours truly,
(Seal & Signature of Tenderer)
Name & Address of Tenderer.
I.T. Department
5
TIRUMALA TIRUPATI DEVASTHANAMS, TIRUPATI
O/O.EDP MANAGER
3. ELIGIBILITY CRITERIA:
The tenderer shall fulfill the eligible criteria for participation in the tender and the
tender will be evaluated adhering to the following mandatory eligible criteria:
3.1 License for supply of labour obtained from the appropriate Officer of the
Labour Department, Govt. of A.P.
3.2 Bidder should have a turnover of Rs.30 lakhs per annum during the
preceding 3 years.
3.3 All Registrations / permissions/ clearances of Service Tax, EPF, ESI,
Labour License etc., are to be possessed by the prospective bidder prior to
participation in the bid. Copies of the same shall be submitted.
3.4 Bidder should have executed at least two similar works with value of work
of Rs.1,00,000 during last 3 years.
3.5 The firm has to submit a letter duly stating that they have not been black-
listed in the past by an institution/ organization on non-Judicial stamp paper
being purchased by the tenderer as per prevailing rates under the stamp act.
3.6 The tenderer should furnish copy of Permanent Account Number (PAN)
card.
3.7 EMD in the form of Demand Draft in favour of Executive Officer, T.T.D,
Payable at Tirupati for Rs.10,000/-.
3.8 Cost of Tender document in the form DD in favour of Executive Officer,
TTD for Rs.1,000/-
4 INSTRUCTIONS TO TENDERERS
4.1 The EDP Manager, TTD, Tirupati, invites tenders for the above work vide
Adv.No: 02/ C2/12053/EDPM/TTD/Tpt/2017 Dt. 26.08.2017 The bids will
be opened by the H.O.D.(IT), TTD, Tirupati or his nominee at his office, on
the dates mentioned in NIT. If the office happens to be closed on the dates,
the opening of tenders gets automatically postponed to the next working date,
the time being unaltered, unless extended by a notification published in News
papers or through Amendment on TTD’s Web site i.e. www.tirumala.org.
4.2 Tender shall download the tender document from the TTD website
www.tirumala.org. Cost of the tender document of Rs.1,000/- (Rupees One
thousand only) shall be paid in the form of D.D. drawn from any scheduled
bank in favor of the Executive Officer, TTD payable at Tirupati and the same
shall be submitted along with the Bid at the time of bid submission.
I.T. Department
6
4.3 The successful tenderer is expected to complete the work within the time
period specified in the NIT. The tenderer shall furnish all the document proofs
as specified in Check-list
4.4 Qualification/Disqualification of the Tenderer:
4.4.1 The tenderer must fulfill the eligibility criteria prescribed in the
tenderer with all the supporting documents as per the eligibility
criteria. If tenderer fails to produce documentary evidences of the
eligibility criteria, the tenderer will be disqualified. All the
documents must be stamped and signed.
4.4.2 Even though the Tenderers meet the qualifying criteria, they are
liable to be disqualified / debarred / suspended / blacklisted if they
have
a) Furnished false / fabricated particulars in the forms, statements and
/ annexures submitted in proof of the qualification requirements
and/or
b) Not turned up for entering into agreement, when called upon.
c) Record of poor progress such as abandoning the work, not properly
completing the contract, inordinate delays in completion, litigation
history or financial failures etc. and/or
d) Even while execution of the work, if found that the work was
awarded to the Contractor based on false / fake certificates of
experience, the Contractor will be blacklisted.
e) If the rates quoted by a tenderer is found to be either abnormally
high or with in the permissible ceiling limits prescribed but under
collusion or due to unethical practices adopted at the time of
tendering process, such tenders shall be rejected.
f) A tenderer submitting a Tender which the tender accepting
authority considers excessive and or indicative of insufficient
knowledge of current prices or definite attempt of profiteering will
render himself liable to be debarred permanently from tendering or
for such period as the tender accepting authority may decide.
4.4.3 One Tender per Tenderer: Each Tenderer shall submit only one
Tender for the work. A Tenderer who submits more than one Tender
will cause dis-qualification of all the Tenders submitted by the
Tenderer.
4.5 TENDER DOCUMENT
4.5.1 Contents of Tender document.
One set of Tender document, comprises of the following:
Technical bid
Notice inviting tender (nit)
Declaration of tenderer
Eligibility criteria
I.T. Department
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Instructions to tenderers.
General terms and conditions of contract
Special conditions for income tax and vat/cst
Force majeure
Indemnification
Confidentiality
Intellectual property rights
Scope of work
Duration of the contract
Price bid finalization
Payment
Special conditions of contract
Annexure
Price Bid
Schedule -A
4.5.2 Clarification on Tender Documents
A prospective Tenderer requiring any clarification on Tender document may
contact the Tender Inviting Officer at the address indicated in the NIT or
thorough email [email protected]. Tender Inviting Officer will also respond
to any request for clarification and will post the clarification in
www.tirumala.org.
4.5.3 Amendment to Tender Documents
4.5.3.1 Before the last date for submission of Tenders, the Tender
Inviting Officer may modify any of the Contents of the Tender
Notice, Tender documents by issuing amendment / Addendum.
4.5.3.2 Any addendum/amendments issued by the Tender Inviting
Officer shall be part of the Tender Document and it shall either
be communicated in writing to all the tenderers, or notified in the
News Papers in which NIT was published or on
www.tirumala.org website.
4.5.3.3 To give prospective Tenderers reasonable time to take an
addendum into account in preparing their bids, the Tender
Inviting Officer may extend if necessary, the last date for
submission of tenders.
4.6 PREPARATION OF TENDERS
4.6.1 Language of the Tender.
All documents relating to the tender shall be in the English Language
only.
4.6.2 Bid Submission:
4.6.2.1 Tenderer is advised to study the Bid document carefully.
Submission of the Bid shall be deemed to have been done after
I.T. Department
8
careful study and examination of the Bid document with full
understanding of its implications. Failure to furnish all
information required by this Bid document or submission of a
Bid not substantially responsive to the Bid document in every
respect will be Tenderers risk and may result in the rejection of
its Bid.
4.6.2.2 Submission of bid will be in the form of two bids with Technical
and Financial Bids. Technical Bid and Financial Bid must be
submitted in separate sealed envelope. The envelope cover in
each case should be super scribed with “Technical Bid for
Outsourcing of Desktop Publishing & Data Entry Works of
TTD” and “Financial Bid for Outsourcing of Desktop
Publishing & Data Entry Works of TTD” respectively.
Tenderer name, address and NIT No should also be super scribed
on each envelop. Both Technical and financial envelops shall be
placed into single cover and submitted super scribed with
“Tender for Outsourcing of Desktop Publishing & Data
Entry Works of TTD with NIT No:” along with D.D. drawn
towards cost of Tender document.
4.6.2.2.1 Technical Bid: This envelope shall be sealed and super
scribed as “Technical Bid for Outsourcing of Desktop
Publishing & Data Entry Works of TTD”. This
envelope shall contain following documents:
4.6.2.2.1.1 Full Tender Document duly signed by Authorized
Signatory on each and every page. It shall be
expressly agreed therein that the Bidder has read
and understood the entire Tender Document and
shall comply with the same without any
deviations.
4.6.2.2.1.2 Eligibility Criteria: ANNEXURE –I CHECKLIST
TO ACCOMPANY THE TENDER with
supporting documents
4.6.2.2.2 Financial Bid: This envelope shall be sealed and super
scribed as “Financial Bid for Outsourcing of Desktop
Publishing & Data Entry Works of TTD”. This
envelope shall contain Price Bid.
4.6.2.3 The application with over-writing, alternations etc. will not be
admitted unless they are attested by the Tenderer. Tender
document should be neatly typewritten and every correction
should be invariably attested by full signature with date before
submission of tender to the authority concerned, failing which the
tender will not be eligible for further consideration. Errors, if
I.T. Department
9
any, will be corrected / accepted by the tender accepting
authority at its discretion. Telegraphic and Pencil Quotes will not
be accepted. Unsigned application forms will be rejected.
4.6.2.4 All duties, taxes, and other levies payable by the contractor as
per State / Central Government rules, shall be included in the
quoted rate by the tenderer.
4.6.2.5 Bids may be sent by registered post/ speed post/courier or by
hand delivery, so as to reach the Purchaser at the address
specified in BDS on or before date and time mentioned in BDS.
Bids submitted by telex/telegram/fax/e-mail shall not be
considered under any circumstances.
4.6.3 Validity of Tenders
4.6.3.1 Tenders shall remain valid for a period of not less than three
months from the last date for receipt of Tender specified in NIT.
4.6.3.2 During the above mentioned period no plea by the tenderer for
any sort of modification of the tender based upon or arising out
of any alleged misunderstanding of misconceptions or mistake or
for any reason will be entertained.
4.6.3.3 In exceptional circumstances, prior to expiry of the original time
limit, the Tender Inviting Officer may request the bidders to
extend the period of validity for a specified additional period.
Such request to the Tenderers shall be made in writing. A
Tenderer may refuse the request without forfeiting his E.M.D. A
Tenderer agreeing to the request will not be permitted to modify
his Tender, but will be required to extend the validity of his
E.M.D. for a period of the extension.
4.6.4 Earnest Money Deposit
4.6.4.1 The Tenderer shall furnish, Earnest Money Deposit as specified
in NIT. The tenderer shall deposit an EMD deposit for an amount
of Rs. 10,000/- (Rupees Ten thousands only) in the form of
Demand draft drawn on any scheduled bank in favor of the
Executive Officer, TTD and payable at Tirupati which will be
returned after the expiry of the contract.
4.6.4.2 Demand Drafts furnished towards EMD for BIDDING the tender
shall be valid for a period of six months from the date of tender
notice.
4.6.4.3 Successful Tenderer shall pay total EMD of 2.5% of the value of
the tender in the form of Demand Draft drawn on any scheduled
bank in favour of the Executive Officer, TTD which may include
the EMD already paid during the bid submission.
I.T. Department
10
4.6.4.4 The Earnest Money Deposited by the successful tenderer will not
carry any interest and it will be dealt with as provided in the
conditions stipulated in the tender.
4.6.4.5 EMD will be forfeited, in the case of a successful tenderer, if he
fails to sign the Agreement for whatever the reason or with-
drawing his tender at his instance within the said validity period
of three months.
4.6.5 PERFORMANCE GUARANTEE IN THE FORM OF SECURITY DEPOSIT
4.6.5.1 Successful Tenderer shall provide an unconditional Bank
Guarantee of 7.5% of the value of the tender within 4 weeks from
the date of Purchase Order from TTD from any scheduled bank
valid for 30 days after the completion of contract period and shall
execute an agreement for faithful and satisfactory performance of
contract. The TTD will supply the specimen of the agreement.
The Bank Guarantee will be returned only after successful
completion of contract.
4.6.5.2 If the Successful Tenderer fails to lodge the Bank Guarantee
within the period of 4 weeks from the date of issue of PO, such
failure will constitute a breach of terms and conditions of the
tender and the Earnest Money deposited by him will be withheld
in addition to recovery of any loss sustained by the Institute.
4.6.5.3 Bank Guarantee will be forfeited for any non-performance of the
equipment or default during warranty period.
4.6.6 LAST DATE / TIME FOR SUBMISSION OF THE TENDERS
4.6.6.1 Tenderers must submit the tender not later than the date and time
specified in NIT. The EDP Manager, TTD, may extend the dates
for issue and receipt of Tenders by issuing an amendment in
which case all rights and obligations of the EDP Manager, TTD
and the Tenderers will remain same.
4.7 TENDER OPENING AND EVALUATION
4.7.1 Tender opening
4.7.1.1 The tender opening authority or his nominee / committee shall open the
bids online on the stipulated date and time of opening specified in NIT.
4.7.1.2 Tenders which are not in accordance with the specifications mentioned
shall be rejected.
4.7.1.3 Technical bid: On the due date and time of opening of Bids, The
tender opening authority or his nominee / committee shall open
technical bid of all the received bids in the presence of Authorised
Representatives of the Bidders.
4.7.1.4 Price bid: The tender opening authority or his nominee / committee will
open financial/price bid of those who were qualified in technical
I.T. Department
11
evaluation only will be opened. The date, time and place for opening of
financial/price bid will be communicated to the qualified Bidders. Only
Authorized Representatives of qualified Bidders will be allowed to
attend the opening of financial/price bid. The decision of the Purchaser
shall be final and binding in this regard.
4.7.1.5 Tenders shall be scrutinized in accordance with the conditions
stipulated in the Tender document. In case of any discrepancy of non-
adherence Conditions the Tender accepting authority shall communicate
the same which will be binding both on the tender Opening authority
and the Tenderer. In case of any ambiguity, the decision taken by the
Tender Accepting Authority on tenders shall be final.
4.7.2 Tender Evaluation and Comparison of Price Bids
4.7.2.1 Technical Evaluation:
4.7.2.1.1 Technical evaluation of bids shall be done based on the
information furnished by the bidder.
4.7.2.1.2 Initial Evaluation will be done with prequalification criteria i.e.
eligibility criteria. If the bidder fulfill the all eligibility criteria
and then only financial bids will be opened.
4.7.2.2 Financial/Price bid Evaluation Criteria
4.7.2.2.1 The EDP Manager/Committee will evaluate and compare the
financial/price bids of all the qualified Tenderers.
4.7.2.2.2 The bidder shall quote the price for every item in the price bid. If
the bidder leaves any item without quoting the price may lead to
disqualification of the tender.
4.7.2.2.3 If there is a discrepancy between the unit price and the total
price, which is obtained by multiplying the unit price with
quantity, the unit price shall prevail and the total price shall be
corrected. If the Bidder does not accept the correction of errors,
its bid will be rejected.
4.7.2.2.4 If there is any discrepancy between words and figures, the amount
in words will prevail.
4.7.2.2.5 In case any of the information is found to be incorrect / false, the
bid shall be considered as non-responsive.
4.7.2.2.6 TTD may contact and verify bidder's information, references and
data submitted in the bid without further reference to bidders.
4.7.2.2.7 The L1 bidder will be finalized based on the overall L1 price
of the tender.
4.7.2.2.8 TTD reserves the right to use and interpret the bids as it may, in
its discretion considers appropriate, when selecting bidders for
granting the letter of intent/ notification award of contract.
I.T. Department
12
4.7.2.2.9 TTD may seek clarification in writing from bidder by mail.
Bidder shall promptly reply by mail within the time limit
specified in the clarification letter from TTD.
4.7.1 Tender Process to be confidential.
4.7.1.3 Information relating to the examination, clarification, evaluation and
comparison of Tenders and recommendations for the award of a
contract shall not be disclosed to Tenderers or any other persons not
officially concerned with such process until the award to the
successful Tenderer has been announced by the tender accepting
authority. Any effort by a Tenderer to influence the processing of
Tenders or award decisions may result in the rejection of his Tender.
4.7.1.4 No Tenderer shall contact the EDP Manager or any authority
concerned with finalization of tenders on any matter relating to its
Tender from the time of the Tender opening to the time the Contract is
awarded. If the Tenderer wishes to bring additional information to the
notice of the EDP Manager, it should do so in writing.
4.7.1.5 Tenders will be finalized by the HOD, EDP Dept. / Executive Officer
/ TTD Board according to the powers vested with them.
4.7.1.6 Before recommending/accepting the tender, the tender
recommending/accepting authority shall verify the correctness of
certificates submitted to meet the eligibility criteria and specifically
experience. The authenticated agreements of previous works executed
by the lowest tenderer shall be called for.
4.8 AWARD OF CONTRACT
4.8.1 Award Criteria
4.8.1.1 The EDP Manager, TTD will award or recommend to the competent
tender accepting authority for award of the contract to the Tenderer
who is found technically qualified and L1 in the evaluation of
Tenderers.
4.8.1.2 The tender accepting authority reserves the right to accept or reject
any Tender or all tenders and to cancel the Tendering process, at any
time prior to the award of Contract, without thereby incurring any
liability to the affected Tenderer or Tenderers or any obligation to
inform the affected Tenderer or Tenderers of the reasons for such
action.
4.8.2 Notification of Award and Signing of Agreement
4.8.2.1 The Tenderer whose Tender has been accepted will be notified of the
award of the work by the EDP Manager, TTD, prior to expiration of
the Tender validity period by registered letter. This letter (hereinafter
and in the Conditions of Contract called “Letter of Acceptance”) will
indicate the sum that the T.T.Devasthanams will pay the Contractor in
consideration of the execution, completion, and maintenance of the
I.T. Department
13
Works by the Contractor as prescribed by the Contract (hereinafter
and in the Contract called the “Contract Amount”).
4.8.2.2 When a tender is to be accepted the concerned tenderer shall attend
the office of the EDP Manager, TTD concerned on the date fixed in
the Letter of acceptance. Upon intimation being given by the EDP
Manager, TTD, of acceptance of his tender, the tenderers shall make
payment of the balance E.M.D., and additional security deposit
wherever needed by way of Demand Draft or unconditional and
irrevocable Bank Guarantee obtained from a Nationalized / Scheduled
Bank with a validity period of months, and sign an agreement in the
form prescribed by the department for the due fulfillment of the
contract. Failure to attend the EDP Manager, TTD office on the date
fixed, in the written intimation, to enter into the required agreement
shall entail forfeiture of the Earnest Money deposited.
4.8.1.3 The written agreement to be entered into between the contractor and
the T.T.Devasthanams shall be the foundation of the rights and
obligations of both the parties and the contract shall not be deemed to
be complete until the agreement has first been signed by the contractor
and then by the proper officer authorized to enter into contract on
behalf of the T.T.Devasthanams.
4.8.1.4 The successful tenderer should execute an agreement on non-judicial
stamp paper being purchased by the tenderer as per prevailing
rates under the stamp act. If the successful tenderer fails to execute
the agreement within the time specified or withdraw the tender after
the intimation of the acceptance of his tender by TTD or he is unable
to undertake the contract due to any other reason, his contract will be
cancelled and his E.M.D. shall be forfeited and he will also be liable
for all damages sustained by the TTD.
4.9 ARBITRATION
4.9.1 The TTD and the contractor shall make every effort to resolve amicably by direct
in formal negotiation and disagreement or dispute arising between them under or
in connection with the contract.
4.9.2 In case of a dispute / difference arising between the TTD and the contractor
relating to any matter arising out of or connected with this contract , such dispute
or difference shall be referred to the venue of arbitration at place from where the
contract is signed i.e. jurisdiction of Tirupathi courts only.
NOTICE:-Any notice by one party to the other pursuant to the contract
shall be sent in writing or by telegram or telex / fax and
confirmed in writing to the address specified for the purpose in
the contract. A notice shall be effective when delivered or on the
notice’s effective date, whichever is late.
I.T. Department
14
4.10 TTD’S RIGHT.
4.10.1 TTD will have the right to increase or decrease the quantity of goods specified in
the Price bid without any change in the unit price or other terms and conditions at
the time of award of contract.
4.10.2 In the case of failure by the firm to perform qualitative and effective work
,the concerned officer or any other officer authorized by him shall have the
powers to reject such service and to utilize the service from any other firm
and excess of cost so incurred by the concerned officer, TTD, over the
contract price together with all charges and expenses attached to the work
shall be recoverable by the concerned officer, TTD., from the contractor’s
EMD s/Security deposits available with TTD.
5 COMMERCIAL CONDITIONS OF CONTRACT
5.1 DEDUCTIONS
5.1.1 Payments shall be subject to deductions of any amount for which
the contractor is liable under the agreement against this contract.
5.1.2 In case of over payments or wrong payment if any made to the
contractor due to wrong interpretation of the provisions of the
contract, or Contract conditions etc., such un authorized payment
will be deducted in the subsequent bills or final bill for the work or
from the bills under any other contracts with the T.T.Devasthanams
/ Government or at any time thereafter from the deposits available
with the T.T. Devasthanams.
5.1.3 Any recovery or recoveries advised by the Government
Department either state or central, due to non-fulfillment of any
contract entered into with them by the contractor shall be recovered
from any bill or deposits of the contractor.
5.1.4 The Tenderer should quote most competitive rate as there will be
no negotiations. The quoted rate is final and once accepted. No
enhancement of price will be allowed. Tenderer shall not withdraw
from the contract.
5.1.5 TTD is not authorized to issue Form “C” or “D”.
5.1.6 No Tender may be withdrawn in the interval between the deadline
for submission of tenders and the expiration of the period of tender
validity specified by the tenderer in the tender form. Withdrawal of
a tender during this interval may result in the Tenderer’s forfeiture
of its EMD.
5.1.7 Tirumala Tirupati Devasthanams, Tirupati does not bind itself to
accept the lowest offer or tender for any specific item or all items
and reserves to itself the right to accept or reject any tender or all
tenders without assigning any reason thereof.
I.T. Department
15
5.1.8 Bidder shall be entirely responsible for all taxes, duties, license fees,
etc, incurred until delivery of the Contracted Goods & services to
the TTD. No tax or duty will be payable by the TTD.
5.2 TERMINATION FOR DEFAULT :
5.2.1 The TTD may, without prejudice to any other remedy for breach of
contract, by written notice of default, sent to the tenderer, terminate
his contract in whole or in part if :-
5.2.1.1 The contractor / vendor fails to perform any other
obligation(s) under contract.
5.2.1.2 The contractor / vendor does not remedy his failure within
a guarantee period after receipt of the default notice from
TTD.
5.2.2 TTD reserves the right to charge penalty as decided by the
Executive Officer or withhold payment for any unsatisfactory
quality in work by the agency without prejudice to its other rights.
In this regard, the decision of the Executive Officer is final. The
agency is further liable to reimburse/compensate the TTD or third
party for any loss, damage etc., caused or arisen out of the
negligence, or breach of contract.
5.2.3 If the Tenderer, in the opinion of TTD, fails or neglects to be
complied with any of the terms and conditions of the contract or
with any orders issued, then in such a case, the TTD shall without
prejudice to any other right or remedies under this contract has a
right and be entitled to cancel the contract by giving a notice in
writing to the contractor without being liable to pay any
compensation for such cancellation.
5.3 BREACH OF AGREEMENT CONDITIONS
5.3.1 In the event of any breach of agreement at any time by the
contractor, the Contract will be terminated by the concerned officer
TTD., Tirupati without any compensation to the contractor. The
contract may also be put to an end at any time by the officer
concerned, TTD, Tirupati on giving (7) seven days notice to the
contractor. Further any dispute arising will be subjected to the
jurisdiction of Tirupati only.
5.3.2 For breach of any of the Tender conditions, the Security deposits are
liable to be forfeited duly blacklisting the firm. Further, non-
performance of any of the contract provision to the satisfaction of
TTD will disqualify the tenderer to participate in the tender for the
next three years.
5.3.3 The contract or any part, shares or interest of the contract is not to be
transferred or assigned by the contractor directly or indirectly to any
person whomsoever.
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6 SPECIAL CONDITIONS FOR TDS AND VAT/CST
6.1 During the currency of the contract deduction of Income tax at 2.00% will be
applicable &VAT/CST is payable by the vendor himself as in force and the
rates of various items shall remain unaffected by any change in the rate of sales
tax that may be announced from time to time by the Government. The rate at
which such tax is payable will be deducted from the running bills of the
manufacturer /Vendor as per the instructions issued by the Government from
time to time.
6.2 VAT/CST is payable by the vendor himself as in force and the rates of various
items shall remain unaffected by any change in the rate of sales tax that may be
announced from time to time by the Government. The rate at which such tax is
payable will be deducted from the running bills of the manufacturer /Vendor as
per the instructions issued by the Government from time to time.
6.3 The rate quoted is inclusive of VAT/CST payable no claim for VAT/CST
payable will be admitted at a later stage and on any ground whatever,
irrespective of the supplier mentioning and recording anything contrary to the
above in the tender. After the implementation of VAT and even after any
changes contemplated in the tax structure and the rate of taxes to be levied by
the state Government the rates quoted to TTD should be constant and it should
be applicable to all supply orders placed by TTD.VAT is payable by the
vendor himself as in force and the rates of various items shall remain
unaffected by any change in the tax that may be announced from time to time
by the Government.
7 FORCE MAJEURE
7.1 If, at any time, during the continuance of this contract, the performance in
whole or in part by either party of any obligation under this contract is
prevented or delayed by reasons of any war or hostility, acts of the public
enemy, civil commotion, sabotage , fires, floods, explosions, epidemics,
quarantine restrictions, strikes, lockouts or act of God (hereinafter referred to
as events) provided notice of happenings of any such eventuality is given by
either party to the other within 21 days from the date of occurrence thereof,
neither party shall by reason of such event be entitled to terminate this
contractor shall either party have any claim for damages against other in
respect of such non-performance or delay in performance, and deliveries under
the contract shall be resumed as soon as practicable after such an event come to
an end or cease to exist, and the decision of the Purchaser as to whether the
deliveries have been so resumed or not shall be final and conclusive.
8 INDEMNIFICATION: Each Party agrees to indemnify the Aggrieved Party, their
directors, employees, agents and contractors against any third party claim arising out
of or in relation to infringement of any third party’s copyright, trade secret, patent,
trade mark or any other propriety rights, provided that the Aggrieved Party promptly
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notifies the other Party of the claim and tenders the other Party the full control to
respond / process and/or settle the claim.
9 CONFIDENTIALITY:
Both the Parties agree that neither party would disclose to third parties any
confidential information which is provided before, during and after the execution of
this agreement. Confidential information which includes, prices, quotations,
negotiated issues made before the execution of the agreement, server configuration,
design and other related information and information relating to the contents to be
transmitted to and from the servers of TTD or service provider and is or
conspicuously marked as confidential shall be termed as Confidential.
9.1 Each Party agrees not to disclose any of the confidential information obtained
from the other under any circumstances to any third party unless it is so
required by law to be disclosed. Any disclosure to be made by the Service
provider as per the requirements of law shall be so disclosed on providing
advance notice to TTD with the reasons for such disclosures.
9.2 TTD reserves the right to disclose the information of the Service provider in
situations where it reasonably believes that the service provider is provided in
such a manner which is contrary to the law for time being in force. If in such
situations TTD shall have no option by law but to disclose such information as
required by law giving no prior notice to the service provider, it is entitled to
do so.
10 INTELLECTUAL PROPERTY RIGHTS:
TTD reserves the rights of Intellectual Property against the provisioned infrastructure
for TTD during the service / agreement period. Infrastructure provisioned for TTD
shall be exclusive and shall not be utilized/ shared for any other purpose other than
TTD. Each party acknowledges and agrees that the other party retains exclusive
ownership and rights in its trade secrets, inventions, copyrights, and other intellectual
property and any hardware provided by such Party in relation to this Agreement.
11 SCOPE OF WORK:
All the hardware infrastructure / Software / work location required for Data
Publishing / Data entry will be provided by TTD. The service provider shall deploy
only the manpower for attending the Desktop publishing / Data Entry works
location.
Part A: Desktop Publishing Works.
11.1 Desktop publishing scope of work includes typing work, page design,
proof reading and providing of error free printing ready pages.
11.2 The publication work may be in English / Telugu / Kannada / Tamil /
Hindi / Sanskrit and pages will vary from title to title. The Font Size &
font of the Text may be in 11 or 12 pt. 13 or 14 pt using Anu or other
required scripts as specified by TTD.
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11.3 Line drawings and Black & White photographs may be required to be
scanned and placed at appropriate places in the pages.
11.4 Error-free proofs on paper to be provided for our checking (2-3 times) and
approval. Final prints may be required on paper, along with the back-up of
the composed/formatted matter in computer CD/Pen Drive/DVD if
required.
11.5 Knowledge of DTP tools like Photoshop, Page maker, Core redraw,
Creating Pdf files is a must.
11.6 Heading in bigger point size. Folio heading, footnotes, Captions, Tables
etc. may be in 9 pt. 10 pt. or 12 pt.
11.7 Type face/ font would be selected by TTD.
11.8 Page designing / Cover page designing is also required and is part of
scope.
11.9 Cost shall be quoted per completed DTP Page in full shape.
11.10 On an average 25 lines shall be covered in A4 size paper.
Part B: Data Entry Work
11.11 Data entry scope of work includes data entry through the softwares
developed internally specific to the needs of internal user department.
11.12 Data entry work includes entry into the fields of given applications
software personal details like name, age contact details, address,
qualifications bank details etc., and may vary from 15 to 25 fields
depending upon the application software.
11.13 Cost shall be quoted per screen basis when in each screen may contain
around 15 to 25 fields.
12 DURATION OF THE CONTRACT
This Contract comes into effect from the date of agreement / date of receipt of
work order as specified for a period of one year.
13 PRICE BID FINALISATION:
13.1 The bidder shall quote the price for every item in the price bid. If the
bidder leaves any item without quoting the price may lead to
disqualification of the tender.
13.2 The rate quoted shall be valid for one year and TTD reserves right to
place order on the same throughout the year and the tenderer is bound
to supply on the same rates for one year/until the agreement is valid
13.3 The L1 bidder will be finalized based on the overall L1 price of the
tender.
14 PAYMENT:
14.1 The standard payment terms of TTD are applicable and all statutory
deductions applicable shall be deducted from the payment.
14.2 No advance will be paid against the order and agreed offer will be
valid during the currency of the contract.
14.3 The payments are made by TTD through Online payments.
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14.4 TTD shall make payment on the basis of running Bills submitted by
the service provider from time to time upon the receipt of claim
towards the executed work.
14.5 The total work value shall be paid quarterly based on the completed
volume of work or pages completed in full shape duly certified by the
respective user department.
15 SPECIAL CONDITIONS OF CONTRACT
15.1 Statutory provisions relating to minimum wages as payable to different
types of workers in respect of the persons deployed. This office shall
have no liability whatsoever in this regard.
15.2 The Service Provider shall also be liable for depositing all taxes,
levies, cess etc. from time to time, as per the rules and regulations in
the matter. Attested Xerox copies of such documents shall be furnished
to TTD
15.3 The Service Provider shall maintain all statutory registers under the Law
and shall produce the same, on demand, to the TTD.
15.4 The Tax deduction at Source (TDS) shall be done as per the provisions of
Income Tax Act/Rules as amended, from time to time and a certificate
to this effect shall be provided by the Department of office concerned.
15.5 In case, the Service Provider fails to comply with any liability under
appropriate law and a result thereof, the TTD put to any loss /obligation
monetary or otherwise, this office will be entitled to get itself
reimbursed out of the outstanding bills or the performance security
Deposit of the Service Provider, to the extent of the loss obligation in
monetary terms.
15.6 The agreement is liable to be terminated because of non-performance,
deviation of terms and condition of contract, non-payment of
remuneration of employed persons and non - payment of statutory dues.
The TTD will have no liability towards nonpayment of remuneration to
the persons employed by the Service Provider and the outstanding
statutory dues of the service provider to statutory authorities. If any loss
is caused to the TTD by the person deployed, the same shall be
recovered from the unpaid bills or adjusted from the Performance
Security Deposit.
15.7 TTD being a religious institution and a place of public religious worship,
the persons to be supplied by the successful bidder shall be only from
‘Hindu’ community.
15.8 The persons supplied by the successful bidder shall not do any acts or
undertake or cause to undertake any activity contrary to the belief and
sentiments associated with the religious activities of Tirumala Tirupati
Devasthanams, Tirupati.
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15.9 The persons provided by the successful bidder should work under the
respective user department as directed by the EDP Manager, TTD,
Tirupati.
15.10 The service provider is informed that TTD may find if necessary to
postpone or cancel the assignment and or shorten the extension of its
duration. However, every effort will be made to give as early as
possible notice of any changes. In the event of termination the amount
shall be paid for the services rendered for carrying out the assignment to
the date of termination and report or parts thereof or any other
information and documentation gathered under this contract prior to the
date of termination shall be handed over to TTD.
I.T. Department
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16 ANNEXURE
ANNEXURE –I: CHECKLIST TO ACOMPANY THE TENDER
(QUALIFICATION INFORMATION)
S.No Description Remarks
1 License for supply of labour obtained from the appropriate Officer of
the Labour Department, Govt. of A.P.
Yes/No
2 Bidder should have a turnover of Rs.30 lakhs per annum during the
preceding 3 years.
Yes/No
3 All Registrations / permissions/ clearances of Service Tax, EPF, ESI,
Labour License etc., are to be possessed by the prospective bidder
prior to participation in the bid. Copies of the same shall be
submitted.
Yes/No
4 Bidder should have executed at least two similar works with value of
work of Rs.1,00,000 during last 3 years.
Yes/No
5 The firm has to submit a letter duly stating that they have not been
black-listed in the past by an institution/ organization on non-Judicial
stamp paper being purchased by the tenderer as per prevailing rates
under the stamp act.
Yes/No
6 The tenderer should furnish copy of Permanent Account Number
(PAN) card.
Yes/No
7 EMD in the form of Demand Draft in favour of Executive Officer,
T.T.D, Payable at Tirupati for Rs.10,000/-.
Yes/No
8 Cost of Tender document in the form DD in favour of Executive
Officer, TTD for Rs.1,000/-
Yes/No
17 SCHEDULE ‘A’ (PRICE BID)
NIT No :: 27/EDPM/TTD/Tpt/2017-18
Name of work :: Outsourcing of Desktop Publishing & Data Entry Works of TTD
Period :: 1 year
Name of the Bidder / Firm ::
C.S.T. / VAT No. ::
S.No. Particulars.
Approximate
number of pages /
Screen in a year
Quoted Price Amount
(inclusive of all taxes)
Amount in words
1 Desktop Publishing work with
scope of work as explained in
Clause 11.0 Part-A per page of
(A4 size)
50,000
2 Data Entry work with scope of
work as explained in Clause 11.0
Part-B per interface containing
around 25 fields.
50,000
(Total cost to be quoted both in figures & in words).
In each of the above cases, price to be quoted inclusive of all applicable Taxes.
I.T. Department
Bidder
Note:
1. If there is a discrepancy between the unit price and total price THE UNIT PRICE
shall prevail.
2. The cost of items in price bid may be quoted along with all taxes applicable.
3. For the sake of uniform comparison bidder should not add any condition and such of
those tenders, which stipulate any condition, will summarily be rejected.
4. The quantities mentioned in Price bid is Tentative.
Place ::
Date ::
E.M.D. amount of Rs. 10,000/- D.D.No …………………. dt. ………..
Signature of the bidder
with full address
(To be signed by an authorized signatory
with full address of the bidder)
Phone No. :
Fax No. :
I.T. Department
Bidder
DECLARATION
Name of the Bidder :
Address of the Bidder :
(To be filled in by the Bidder)
I/ We hereby agree to abide all the terms and conditions of the contract. I/ We do hereby
agree that I / We shall keep my / Our offer open for a period of Sixty days from the date of opening of the
tender for the extended period as desired by TTD in addition to the period of Sixty days mentioned above in
the event of my / our offer being accepted. I / We shall abide by and give my / our acceptance to the above
terms and conditions (Sl.No.1 to 17) which are this supply contract governing and shall execute an
agreement in the prescribed form, in the event of my / our offer being accepted by TTD. Yours faithfully,
Signature of the bidder with full address
(To be signed by an authorized signatory
with full address of the bidder)