Time Management

David Chase

Academic Advising and Career Development

Chasedr@jmu.edu/ 568-6555/7995

Will Rogers

“Half our life is spent trying to find something to do with the time we have rushed through life trying to save.”

Questionnaire

How do I manage time?Respond and score

Three Questions

What is time management?

How do you apply time management principles in your life?

What would you like to gain from the training session on Time Management?

What is time management?

“..setting and following a schedule in order to organize and prioritize goals in the context of completing activities of work, family, etc.”

How do you apply time management principles in your

life?

What would you like to gain from the training session on Time

Management?

Today’s Objectives

Identify time traps or time wasters that impact your management of time

Identify time savers that can benefit your management of time

Create a brief time management plan to optimize your time

Identify priorities in your life

HandoutsSession Outline

How Do I Manage Time?

Weekly Schedule

Big Time Wasters

Time Savers

A Simple Time Management Plan

A Few Good Books on Time Management

The Value of Time

A resource for all leaders[Time is] the most valuable thing a man can spend.

Theophrastus

“An inch of time cannot be bought with an inch of gold.” Chinese proverb

Dost thou love life? Then do not squander time, for that’s the stuff life is made of. Benjamin Franklin

Time is the coin of your life. It is the only coin you have, and only you can determine how it will be spent. Be careful lest you let other people spend it for you.

Carl Sandburg

The Utility of Time

There is never enough time, unless you’re serving it. Malcolm Forbes

Employ thy time well, if thou meanst to get leisure. Benjamin Franklin

To save time is to lengthen life. Author Unknown

It usually takes a long time to find a short way. Anonymous

“It has been my observation that most people get ahead during the time that others waste.” Henry Ford

BIG Time Wasters Perfectionist Just say “NO” Indecision Inefficiency Unanticipated interruptions Procrastination Poor organization Ineffective meetings Micro-management Poor planning Failure to delegate Lack of priorities Parkinson’s Law

List three time WASTERS that impact your ability to complete

goals

TIME SAVERS Don’t waste time feeling guilty about what you don’t do. Examine old habits for possible elimination or

streamlining. Revise your lifetime goals on a regular basis. Don’t prioritize your schedule, schedule your priorities. Establish DAILY, short-term, mid-term and long-term

priorities. Establish personal deadlines and ones for the organization. Ensure all meetings have a purpose, have a time limit, and

include only essential people. Maintain accurate calendars; abide by them Delegate everything possible and empower subordinates. Use checklists and to do lists.

List three time SAVERS that can you can adapt as good habits

A Simple Time Management Plan

Get Started "Even if you are on the right track, you'll get run over if you just sit there." - Will Rogers

Get into a routine Do not say “yes” to too many things Do not commit yourself to unimportant

activities, no matter how far ahead they are Divide large tasks Do not put unneeded effort into a project Set start and stop times Plan your activities

Develop a simple time management plan for yourself

(write three points to start with)

Time and Priorities

“Set priorities for your goals. A major part of successful living lies in the ability to put first things first. Indeed, the reason most major goals are not achieved is that we spend our time doing second things first.”

Robert McKain

The Clock and the Compass

How do we best use TIME

Setting PrioritiesThe Big Rocks of Life (a brief illustration)

Taking Action

Covey’s Quadrants

Results of Living in Quadrant I(Urgent/Important)

Stress

Burnout

Crisis Management

Always putting out fires

Results of living in Quadrant III(Urgent/Not Important)

Short-term focus

Crisis Management

Reputation-chameleon character

See goals and plans as worthless

Feel victimized, out of control

Shallow or broken relationships

Results of living in Quadrants I & III

Total irresponsibility

Fired from jobs

Dependent on others or institutions for basics

Results of living in Quadrant II(Not Urgent/Important)

Vision, perspective

Balance

Discipline

Control

Few crises

Sowing and ReapingSow an act,

Reap a habit,

Sow a habit,

Reap a lifestyle,

Sow a lifestyle,

Reap a destiny

Benefits of Effective Time Management?

How does this pertain to Leading others?

Effective use of resourcesExample to others (influence)Playing a “head’s up game”.Helps with decisivenessLeaders understand that activity is not necessarily accomplishmentLeaders never grow to a point where they no longer need to prioritize.Pareto Principle: If you focus your attention on the activities that rank in the top 20 percent in terms of importance, you will have an 80 percent return on your effort.

Maxwell’s Three R’s

What is required? Your list of priorities must always begin with what is required of you.

What gives the greatest return? Spend most of your time working in your areas of greatest strength.

What brings the greatest reward? The things that bring the greatest reward are the fire lighters in a leader’s life.

Summary

Time IS a Resource

Time Management – Priority paradigm

When to start?……. NOW!

Take one step at a time

Keep a positive outlook and look at “failures” as means to success

Books on Time Management (Life long learning)

Books on Time Management

How to Get Control of Your Time and Life (Alan Lakein)Working Smart (Michael LeBoeuf)Time Tactics of Very Successful People (B. Eugene Griessman)The Seven Habits of Highly Effective People (Steven R. Covey)First Things First (Steven R. Covey, A. Roger Merrill, Rebecca R. Merrill)Developing the Leader Within You (John C. Maxwell)The 21 Irrefutable Laws of Leadership (John C. Maxwell)Managing Your Mind (Butler, Gillian & Hope)

Questions????