WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Time Management: Become a Lean, Mean Productive Machine

Gil Gido and MaSanda LaRa Gadd

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Who We Are• MaSanda LaRa Gadd has had her own business, HeartVisions for

over 17 years. She is 100% committed to helping people who are struggling with too much clutter by supporting them in Clearing a Path for their Mind, Body & Spirit. She is a professional organizer and life coach. She is a calming presence in the midst of all the clutter that is affecting your life. She has a straight forward and loving approach that supports her clients in creating breakthroughs in their life by turning chaos into order. She supports her clients in achieving a peace of mind.

• Gil Gido is a consultant with the Cascade Business Group. "There are a few Asian Americans in top leadership positions across major companies around the country," said Gil. "My interest in NAAAP is to provide access to leadership opportunities and role models for aspiring Asian American leaders." During the last ten years, Gil worked within the Microsoft IT division at the Microsoft Corporation in Redmond, developing internal line of business applications. In 2006, he co-founded the Microsoft Asian Professional Society and led the organization until 2009. While MAPS is identified by C-Level management as a key pillar of Microsoft's Global Diversity initiative, it is an organization to help prepare Asians for future leadership roles at Microsoft. He presided over consistent organizational growth, organized and delivered three leadership conferences, raised funding and trained 6000+ employees.

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Exercise 1 – “9:30 am”

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

What is Time?

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

The short history of time7000 Years ago

• Hindus used to gaze at the sky and measure the time by looking at the position of the stars and sun.

• Egyptian used a water clock. This device could measure a certain amount of time dependent upon the amount of water. 1st to create a calendar consisting of 365 days.

1500s

• The clock as we know today was invented.

1884

• Times zones were drawn up. Greenwich was chosen as the central point, and the world was divided into 24 times zones.

• The Persians made the hour glass, where time was measured by the amount of sand transferred from one chamber of the device to the other.

• Chinese measured time by the wind. They were surprised to see the clock, which were brought to China for the time by European explorers.

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Question: What do you and these folks have in common?

(l to r) President Barack Obama; My parents; JPMorgan Chase Chairwoman Phyllis Campbell and WIN! Keynote speaker

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Answer

• You and they have 24 hours in a day.

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Prioritize your Values

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Answer

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Answer

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Answer

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

part 2

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Answer

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Answer

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Answer

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Integrity • Integrity: Being complete, whole,

because you said so. – Dictionary.com Harvard…Stanford

• You are your word. A promise. • Is there someone you are out of

integrity with? Cleaning it up. • Integrity with time management.

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Learn to say no positively• Before committing to anything. Ask

yourself, does it align to my values and if not, then just plainly say, no. I’m not interested. Or you can say, I’ll pass on this opportunity.

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Video Transition

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Use tools that work with your brain type• Outlook, online calendars: MSN or Google• Notebooks• Project software• Post it notes• To-do lists (EXAMPLE) or paper calendar.• Do it!• How are you going to get everything done? For those that

value this. it’s not everyone.• Tips • Procrastination• What is it that you need to succeed?• Accountability buddy • Brain type assessment: http://organizedworld.com/

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Homework• You manage your time or you don’t manage your time.• For the next three weeks, enter all of your time spent into a

management system and with integrity follow every bit of what your calendar says to do. This will strengthen your ability to stay on track of your deliverables and see where your time goes. It’s like budgeting your money.

• Don’t forget to put in time for recreation, prepping meals, trips to the grocery store, working out, rejuvenation, travel and career.

• This will also give you a history of what it takes to do a particular task and get you present to how your world works. Are you making promises you can’t keep? Can you do more? Who can you ask to help you with your goals? It may often times be something someone else wants to do, too!

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

You get to choose how you use your time.

Go confidently in the direction of your dreams! Live the life you’ve imagined. ~ David Thoreau

WIN! Conference – “Invest in Yourself!” – June 4, 2011 – Redmond, WA

Resources• NAAAP Seattle Blog: http://naaap-seattle.blogspot.com/2010/02/your-values.html • Download the Calendar Analytics app (PowerPivot add-on required)• Calendar Analytics is a PowerPivot time management application that uses Exchange

Web Services to pull calendar meeting information from Exchange and visualizes that data in a very easy-to-use Excel dashboard. Information Workers, Analysts and Executives alike will be able to better understand where they are spending their time and if that time is being optimized. This new BI tool was developed as part of a continuing effort to show individuals and organizations that business intelligence can be utilized by everyone; not just CIOs and top level executives. Calendar Analytics works with Exchange on-premises and Exchange Online (Office 365) and is now available to you and your customers for free.

• Check out this intro video featuring Eric Swift and Tom Casey on the Secrets of Time Management.

• Authentic Leadership by Bill George: http://www.amazon.com/Authentic-Leadership-Rediscovering-Secrets-Creating/dp/0787969133

• Test to determine their brain type…http://organizedworld.com/ • Integrity:

– Stanford University’s Encyclopedia on Integrity: http://plato.stanford.edu/entries/integrity/ – Harvard University on Integrity:

http://blogs.law.harvard.edu/corpgov/2007/11/09/michael-jensens-and-werner-erhards-talk-on-integrity/