TIME – TIME – CONSUMER’S CONSUMER’S CHECKLISTCHECKLIST

A- Tasks

B- People

C- Paperwork

D- Meetings

E- Traveling

PROBLEM-1PROBLEM-1Work Piling UpWork Piling Up

Set PrioritiesSet Priorities

Set deadlinesSet deadlines

Make realistic time Make realistic time estimates add 20% to your estimates add 20% to your first guessfirst guess

(Task)

PROBLEM-2PROBLEM-2Trying To Do Too Much At OnceTrying To Do Too Much At Once

Set prioritiesSet priorities

Do one thing at a timeDo one thing at a time

Learn to say no to Learn to say no to yourself as well as other yourself as well as other peoplepeople

(Continue Task)(Continue Task)

PROBLEM-3PROBLEM-3Getting Involved In Too Much Getting Involved In Too Much

DetailDetail Delegate moreDelegate more

(Cont…. Task)(Cont…. Task)

PROBLEM-4PROBLEM-4Postponing Unpleasant TasksPostponing Unpleasant Tasks

Set deadlineSet deadline

Get pleasant tasks over with Get pleasant tasks over with quickly – you will feel better quickly – you will feel better afterwardsafterwards

(Cont…. Task)(Cont…. Task)

PROBLEM-5PROBLEM-5Insufficient Time To ThinkInsufficient Time To Think

Reserve block of time – part Reserve block of time – part of a day or week – for of a day or week – for thinkingthinking

No paper work, no No paper work, no interruptions interruptions

(Cont…. Task)(Cont…. Task)

PROBLEM-6PROBLEM-6Constant Interruptions From Constant Interruptions From

People Calling Into Your OfficePeople Calling Into Your Office

Use secretary to keep Use secretary to keep unwanted visitors outunwanted visitors out

Make appointments and see Make appointments and see that people stick to themthat people stick to them

Reserve block times when Reserve block times when you are not to be you are not to be interruptedinterrupted

(People)(People)

PROBLEM-7PROBLEM-7Constant Telephone Constant Telephone

InterruptionInterruption

Get your secretary to Get your secretary to intercept and, where intercept and, where appropriate, divert calls appropriate, divert calls

State firmly that you will call State firmly that you will call back when convenientback when convenient

(Cont….(Cont…. People)People)

PROBLEM-8PROBLEM-8Too Much Time Spent In Too Much Time Spent In

ConversationConversation

Decide in advance what you Decide in advance what you want to achievewant to achieve

Concentrate and keep on Concentrate and keep on pointpoint

Learn how to end meetingsLearn how to end meetings

(Cont….(Cont…. People)People)

PROBLEM-9PROBLEM-9Flooded With Incoming PapersFlooded With Incoming Papers

3 folders sorting by 3 folders sorting by secretarysecretary

Avoid useless informationAvoid useless information Memo when neededMemo when needed People to present People to present

information clearlyinformation clearly Ask summariesAsk summaries Take course in rapid readingTake course in rapid reading

(Paperwork)(Paperwork)

PROBLEM-10PROBLEM-10Too Many Letters/Memos To Too Many Letters/Memos To

Write Or DictateWrite Or Dictate

Use the telephone moreUse the telephone more

Avoid individually typed Avoid individually typed acknowledgementacknowledgement

Practice writing yes/noPractice writing yes/no

(Cont ….Paperwork)(Cont ….Paperwork)

PROBLEM-11PROBLEM-11Paperwork Pilling UpPaperwork Pilling Up

Do it nowDo it now Set aside ½ hour to deal Set aside ½ hour to deal

urgent correspondenceurgent correspondence Non urgent reading-latter Non urgent reading-latter

part of the daypart of the day Clear 90% of paperwork Clear 90% of paperwork

every dayevery day

(Cont ….Paperwork)(Cont ….Paperwork)

PROBLEM-12PROBLEM-12Too Much Time SpentToo Much Time Spent

Use the phone / post / e-mailUse the phone / post / e-mail

Send some one elseSend some one else

‘‘Is my journey really Is my journey really necessary’necessary’

Plan the quickest wayPlan the quickest way

(Traveling)(Traveling)

Thank YouThank You

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