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0001 JANUARY 8, 2015.doc
0002 JANUARY 22, 2015.doc
0003 FEBRUARY 5, 2015.doc
0004 FEBRUARY 19, 2015.doc
0005 MARCH 5, 2015 .doc
0006 MARCH 19, 2015 .doc
0007 APRIL 2, 2015 .doc
0008 APRIL 16, 2015 .doc
0009 MAY 7, 2015 .doc
0010 MAY 21, 2015 .doc
0011 June 4, 2015 .doc
0012 June 18 , 2015 .doc
0013 July 2, 2015 .doc
0014 July 16, 2015 .doc
0015 August 6, 2015 .doc
0016 August 20, 2015 .doc
0017 September 3, 2015 .doc
0018 September 17, 2015 .doc
0019 October 01, 2015 .doc
0020 October 15, 2015 .doc
0021 November 05, 2015 .doc
0022 November 19, 2015 .doc
0023 December 02, 2015 .doc
0024 December 16, 2015 .doc
0025 December 22, 2015 .doc
THURSDAY, JANUARY 8, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, January 8, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann, Gary Cole,
Rod Wolfe, Kevin Speidelsbach and Chief Administrative Officer
Suzanne Hawkshaw. Absent was Alderman Jeremie Taylor.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this meeting.
CARRIED.
MUNICIPAL 3. GWILLIAM: That the Municipal Insurance Bond for the period Feb. 2/14
INSURANCE - Feb 2/15 be accepted as presented. CARRIED.
BOND:
MINUTES: 4. COLE: That the minutes of the last regular meeting of Thursday,
December 18, 2014 be accepted as circulated. CARRIED.
ACCOUNTS: 5. PETER: That accounts cheque #27673 to cheque #27721
and Global payments, all totalling $74,718.95 be approved for payment
and be attached to and form a part of these minutes.
CARRIED.
CORRES- 6. HEINEMANN: That the correspondence from the following,
PONDENCE: having been read and dealt with, now be filed:
1) Krueger’s Plumbing & Heating – re: Hall furnace
CARRIED.
REPORTS: 7. COLE: That the reports from the Mayor, Aldermen, Admin,
Water Plan Operations, SUMA-Urban Updates, and Sask. Provincial
Lab be accepted as presented. CARRIED.
OPERATING 8. COLE: That we send a letter to Brad Wall in regards to Municipal
GRANT: Operating Grant. CARRIED.
SUMA FIRE 9. WOLFE: That we renew the SUMA Fire Fighter insurance at a cost of
FIGHTER $1,027.65. CARRIED.
INSURANCE:
FIRE DEPT. 10. HEINEMANN: That we accept the resignations of Pam and Glenn
RESIGNATIONS: Kupschus, from the Grenfell Fire Department with regret.
CARRIED.
OFFICE 11. GWILLIAM: That we spend up to $2,000.00 on a new washroom in the
WASHROOM: west end of the Town Office. CARRIED.
100th ANNIVER- 12. PETER: That we provide up to $3,000.00 for the 100th Anniversary
SARY GALA: Gala for the Grenfell Fire Department. CARRIED.
McNABB 13. SPEIDELSBACH: That we accept the resignation of Brenda McNabb
RESIGNATION: as Assistant Administrator as of Jan 23, 2015, with regret.
CARRIED.
ADVERTISE 14. SPEIDELSBACH: That we advertise for the position of full-time
ASSISTANT Assistant Administrator. CARRIED.
POSITION:
…2
THURSDAY, JANUARY 8, 2015 PAGE 2
2015 15. HEINEMANN: That the 2015 Salaries & Wages as follows:
SALARIES The Council remuneration shall remain the same for 2015:
& WAGES:
Mayor - Regular and Special meetings 125.00
Aldermen - Regular and Special meetings 100.00
Committee meetings 50.00
Mayor - Per diem 125.00
Aldermen -Per diem 100.00
- Less than 3 hours 50.00
Mileage 0.45/km
Youth Member 50.00
Fire Chief: Dwayne Stone 1,000.00/year
Deputy Fire Chief: Mike Kardash 600.00/year
Assistant Fire Chiefs: Brent Neuls, Greg Smith 250.00/year
Fire Fighting 25.00/hour
Training 10.00/hour
Secretary 10.00/meeting
All other Members 5.00/meeting
Standby 10.00/hour
Summer Weekend Standby 30.00/day.
Fire Fighters: Ken Dobra, Tom Elliott, Bruce Maxwell, Blaine
McDonald, Stacy Manovich, Ron Emke, Ken Hamnett, Darren
Manovich, Devin Dixon, Dustin Dyke, Rick Gerhardt, Jared Miller,
Jeremy Scheirer, Francisco Gasca, Allan Nickolson, Clay Kardash and
Colin Musschoot.
Transfer Station (summer only) 12.75/hour
Office Cleaner 220.00/month
Library Cleaners 100.00/month
EMO Coordinator 400.00/yr
Assistant EMO Coordinator 200.00/yr
CARRIED.
ADJOURN- 16. COLE: That this meeting be adjourned at 10:30 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL ______________________
Chief Administrative Officer
THURSDAY, JANUARY 22, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, January 22, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann, Gary Cole,
Rod Wolfe, Kevin Speidelsbach, Jeremie Taylor and Chief Administrative
Officer Suzanne Hawkshaw.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. PETER: That the agenda be accepted as a guideline for this meeting.
CARRIED.
MINUTES: 3. HEINEMANN: That the minutes of the last regular meeting of Thursday,
January 8, 2015 be accepted as corrected. CARRIED.
ACCOUNTS: 4. TAYLOR: That accounts cheque #27722 to cheque #27755, except cheque
# 27740, and Global payments, all totalling $88,469.98 be approved for
payment and be attached to and form a part of these minutes.
CARRIED.
DELEGATION: 5. Dallas Piller and Rick Jones attended to discuss the trees they planted on the
Town’s airstrip.
DELEGATION: 6 Erin Lowenberg, GREDM, attended to discuss the Grenfell Recreational
Park 2015 rate schedule.
STATEMENT 7. WOLFE: That the Statement of Financial Activities for December 2014 be
OF FINANCIAL accepted as presented. CARRIED.
ACTIVITIES:
BANK REC: 8. HEINEMANN: That the bank reconciliation for December 2014 be
accepted as presented.
CORRES- 9. HEINEMANN: That the correspondence from the following,
PONDENCE: having been read and dealt with, now be filed:
1) RM of Wolseley – 2014 Recreation Facilities Grant
2) In Motion – ‘Get our Community Moving’ Challenge
3) Minister of Environment – MMRP – Multi-Material Recycling
Program
4) Ron Wolfe, Grenfell Spitfire Reunion Committee – missing
banners from GRP
5) SAMA – Notice of Annual Meeting. CARRIED.
WOLSELEY 10. HEINEMANN: That we allocate the Grant in the amount of $1,000.00 from
RM GRANT the RM of Wolseley to the new north playground project.
ALLOCATION: CARRIED.
REPORTS: 11. COLE: That the reports from the Mayor, Aldermen, Admin,
Water Plant Operations, SUMA-Urban Updates, and Sask. Provincial
Lab be accepted as presented. CARRIED.
2015 12. TAYLOR: That we set the 2015 wage for Kelvin Kardash as a permanent
WAGES: part-time employee at the Transfer Station and as summer maintenance
worker at $13.50 per hour. CARRIED.
2015 13. PETER: That the 2015 salary for Suzanne Hawkshaw, Chief Administrative
SALARY: Officer be set at $58,000.00. CARRIED.
IN CAMERA 14. Mayor Lloyd Gwilliam called an in-camera session and asked Suzanne
SESSION: Hawkshaw CAO to leave the room at 9:35 pm.
Suzanne Hawkshaw, CAO returned to the meeting at 10:25 pm
CANCEL 15. GWILLIAM: That Suzanne Hawkshaw, CAO not be allowed to attend the
2015 SUMA: 2105 SUMA Convention. CARRIED.
…2
THURSDAY, JANUARY 22, 2015 PAGE 2
TOWN 16. HIENEMANN: That we renew the Town’s Insurance with SGI at a cost of
INSURANCE: $46,391.00. CARRIED.
CURLING 17. TAYLOR: That the Financial Statement from the Grenfell Curling Club be
CLUB accepted as presented. CARRIED.
FINANCIAL
STATEMENT:
PARCEL BB 18. SPEIDELSBACH: That we approve the Plan of Proposed Subdivision of
SUBDIVISION: Parcel BB Plan BJ1868 Extension 0 as presented.
CARRIED.
PARCEL BB: 19. COLE: That we have no objection to Headland solutions enhancing the
Southern portion of Parcel BB that they will be purchasing from the Town.
CARRIED.
HALL 20. COLE: That we add the invoice from the Grenfell Wildlife Federation to
STORAGE repair the storage room in the Hall basement to the Provincial Disaster
ROOM: Assistance Program Claim. CARRIED.
APPROVE 21. PETER: That cheque #27442 be approved for payment.
PAYMENT: CARRIED.
DEPUTY- 22. GWILLIAM: That Jeremie Taylor be appointed Deputy-Mayor until June
MAYOR: 30, 2015. CARRIED.
TRANSFER 23. TAYLOR: That we transfer $102,761.00 from the capital reserve fund.
FROM CARRIED.
RESERVES:
AUDIT: 24. COLE: That we appoint Dudley & Company as the Town’s auditor for the
2014 Audit. CARRIED.
2014 SEWER 25. PETER: That we approve the 2014 Sewer Clean Credits as follows:
CLEAN Bid Address Date Cancelled Amount
CREDITS: 222 712 Pheasant St. Jan. 27/14 35.00
560 811 Pheasant St. Jan. 28/14 35.00
289 805 Assiniboia Ave Feb. 10/14 35.00
134 1306 Wolseley Ave Jan. 10/14 35.00
573 818 Pheasant St Feb. 20/14 35.00
454 1000 Anderson Pl Mar. 25/14 35.00
528 802 Desmond St. Mar. 25/14 35.00
561 916 Desmond St. Apr. 7/14 35.00
625 911 Pacific St. Apr. 17/14 35.00
285 809 Assiniboia Ave. Apr. 21/14 35.00
395 1002 Pacific St. Feb. 24/14 35.00
253 706 Wolseley Ave. May 27/14 35.00
700 706 Grey Ave July 21/14 35.00
700 706 Grey Ave July 29/14 35.00
332 407 Alice St Oct. 16/14 35.00
595 901 Francis St Nov 30/14 35.00
Total 525.00
CARRIED.
ADJOURN- 26. COLE: That this meeting be adjourned at 11:10 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL
______________________
Chief Administrative Officer
THURSDAY, FEBRUARY 5, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, February 5, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann, Gary Cole,
Rod Wolfe, Jeremie Taylor and Chief Administrative Officer
Suzanne Hawkshaw. Absent was Alderman Kevin Speidelsbach.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. TAYLOR: That the agenda be accepted as a guideline for this meeting.
CARRIED.
MINUTES: 3. HEINEMANN: That the minutes of the last regular meeting of Thursday,
January 22, 2015 be accepted as corrected. CARRIED.
ACCOUNTS: 4. COLE: That accounts cheque #27292 to cheque #27298 totalling $4,600.00
inadvertently missed on the list of Accounts For Approval at the regular
meeting of Thursday, August 21, 2014 be approved for payment and be
attached to and form a part of these minutes. CARRIED.
ACCOUNTS: 5. PETER: That accounts cheque #27756 to cheque #27794 plus Global
payments all totalling $108,445.53 be approved for payment and be attached
to and form a part of these minutes. CARRIED.
CORRES- 6. PETER: That the correspondence from the following,
PONDENCE: having been read and dealt with, now be filed:
1) Canada Day Committee – fire works
2) Main Street Sask. Conference – Regina
3) Debra Button, SUMA President – delay of Multi-Material Recycling
Program.
4) Brad Wall, Premier – response re Municipal Revenue Sharing
5) Gov. of Sask. – Bylaw No’s 693-14 & 696-14 approved
6) Dallas Piller, Rick Jones, Kerrigan Schnurr – trees on airstrip
7) Grenfell Library Board – thank you for the roof repairs
8) Belinda Chutskoff – towed car
9) Belinda Chutskoff – outstanding taxes.
CARRIED.
CANADA 7. HEINEMANN: That we have no objection to the Canada Day Committee
DAY FIRE retaining the funds for fireworks to be used for the 2016 Canada Day
WORKS: celebration. CARRIED.
DELEGATION: 8. Brian Doane, Headland Solutions attended to discuss his plans for his
portion of Parcel BB.
IN CAMERA 9. Mayor Lloyd Gwilliam called an in camera session at 8:10 pm and asked
SESSION: Suzanne Hawkshaw, CAO to leave the meeting.
In Camera session ended at 8:40 pm and Suzanne Hawkshaw, CAO returned
to the meeting.
BASEMENT 10. TAYLOR: That a letter be sent to the property owners of 1306 Assiniboia
HAZARD: Avenue to secure the open basement. CARRIED.
IN CAMERA 11. Mayor Lloyd Gwilliam called an in camera session at 9:00 pm to discuss
SESSION: personnel issues.
In camera session ended at 9:05 pm.
SEDA 12. GWILLIAM: That we purchase a SEDA, Saskatchewan Economic
MEMBERSHIP: Development Association membership for $312.00.
CARRIED.
…2
THURSDAY, FEBRUARY 5, 2015 PAGE 2
REPORTS: 13. HEINEMANN: That the reports from the Mayor, Aldermen, Admin,
Water Plant Operations, SUMA-Urban Updates, and Sask. Health Provincial
Lab be accepted as presented. CARRIED.
OPEN PUBLIC 14. GWILLIAM: That the Open Public Meeting to discuss the closure of Sim
MEETING: Avenue be postponed to the first meeting of April, 2015.
CARRIED.
ASSISTANT 15. COLE: That we hire Jodie Yaremko as Assistant Administrator with 6
ADMINISTRATOR months’ probation at $13.50 per hour, CARRIED.
POSITION:
FIRE CHIEF 16. WOLFE: That we register Dwayne Stone, Fire Chief for the 2015 Annual
CONFERENCE: Fire Chief Conference in Swift Current, April 16-18, 2015.
CARRIED.
AUDITOR 17. GWILLIAM: That we tender for new Auditors for the 2015 Audit.
CARRIED.
TOWN 18. COLE: That we get a quote from SUMAssure for Town Insurance.
INSURANCE: CARRIED.
HALL 19. TAYLOR: That we have a new door installed on the north east side of the
DOOR: Community Hall. CARRIED.
CURLING 20. HEINEMANN: That we tender for the repairs to the fire escape at the
RINK FIRE Curling Rink. CARRIED.
ESCAPE:
ASSESSMENT 21. WOLFE: That we send 2015 assessment notices to only those which have
NOTICES: changed. CARRIED.
2015 TRADE 22. COLE: That a budget of $8,500.00 be set for the 2015 Trade Show to be
SHOW: held April 17 and 18, 2015. CARRIED.
WATER- 23. GWILLIAM: That we contract the services of Pinter & Associates to do the
WORKS Waterworks System Assessment as required by the Water Security Agency
SYSTEM at a cost of $5,500.00. CARRIED.
ASSESSMENT:
COUNCIL 24. GWILLIAM: That we review Council remuneration at the March 19, 2015
REMUNER- regular meeting. CARRIED.
ATION:
ADJOURN- 25. COLE: That this meeting be adjourned at 11:00 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL ______________________
Chief Administrative Officer
THURSDAY, FEBRUARY 19, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, February 19, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann, Kevin
Speidelsbach, Rod Wolfe, Jeremie Taylor and Chief Administrative Officer
Suzanne Hawkshaw. Absent was Alderman Gary Cole.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this meeting.
CARRIED.
MINUTES: 3. TAYLOR: That the minutes of the last regular meeting of Thursday,
February 5, 2015 be accepted as corrected. CARRIED.
ACCOUNTS: 4. SPEIDELSBACH: That accounts cheque #27795 to cheque #27827 and
Global payments all totalling $39,418.85 be approved for payment and be
attached to and form a part of these minutes. CARRIED.
DELEGATION: 5. Greg Hazzard, Provincial Pothole & Paving attended to offer his services to
repair potholes.
STATEMENT 6. PETER: That the Statement of Financial Activities for January 2015 be
OF FINANCIAL accepted as presented. CARRIED.
ACTIVITIES:
BANK REC: 7. HEINEMANN: That the Bank Reconciliation for January 2015 be accepted
as presented. CARRIED.
CORRES- 8. TAYLOR: That the correspondence from the following,
PONDENCE: having been read and dealt with, now be filed:
1) Merv Hey, SARRC- hazardous waste
2) Red Coat Waste Resource Authority -2015 Budget set
3) Red Cost Waste Resource Authority –recycle bin contamination
concerns,
4) SUMA – access to FlySask website.
CARRIED.
SNOW 9. HEINEMANN: That we charge $100.00 per hour or $50.00 minimum to
REMOVAL: clear the snow in front of neglected downtown commercial sidewalks.
CARRIED.
REPORTS: 10. WOLFE: That the reports from the Mayor, Aldermen, Admin,
SUMA-Urban Updates, Fine Revenue and Sask. Health Provincial Lab be
accepted as presented. CARRIED.
AMEND 11. PETER: That we amend Bylaw No. 693-14, the Zoning Bylaw to re-zone
ZONING Lots 1, 2 & 3 Parcel BB Plan BJ1868 from High Profile Commercial/Light
BYLAW: Industrial to R-1 Residential. CARRIED.
BYLAW 12. GWILLIAM: That Bylaw No. 703-15 being a bylaw in the Town of
NO. 703-15: Grenfell in the Province of Saskatchewan, to amend Bylaw No. 693-14
known as the Zoning Bylaw be read a first time. CARRIED.
CHANGE 13. SPEIDELSBACH: That we change the name of the Grenfell Regional Park
NAME to Grenfell Recreational Park. CARRIED.
GRP:
…2
THURSDAY, FEBRUARY 19, 2015 page 2
BYLAW 14. HEINEMANN: That Bylaw No. 702-15 being a bylaw in the Town of
NO. 702-15: Grenfell in the Province of Saskatchewan to provide for entering into an
agreement with the Grenfell Recreational Park Committee for the purpose of
operating the Recreational Park during the months of April 1 to September
30 each year be read a first time. CARRIED.
15. TAYLOR: That Bylaw No. 702-15 being a bylaw in the Town of
Grenfell in the Province of Saskatchewan to provide for entering into an
agreement with the Grenfell Recreational Park Committee for the purpose of
operating the Recreational Park during the months of April 1 to September
30 each year be read a second time. CARRIED.
16. GWILLIAM: That Bylaw No. 702-15 being a bylaw in the Town of
Grenfell in the Province of Saskatchewan to provide for entering into an
agreement with the Grenfell Recreational Park Committee for the purpose of
operating the Recreational Park during the months of April 1 to September
30 each year be given three readings at this meeting.
CARRIED UNANIMOUSLY.
17. WOLFE: That Bylaw No. 702-15 being a bylaw in the Town of
Grenfell in the Province of Saskatchewan to provide for entering into an
agreement with the Grenfell Recreational Park Committee for the purpose of
operating the Recreational Park during the months of April 1 to September
30 each year be read a third time and adopted. CARRIED
FIRE 18. PETER: That we accept the appointment of Autumn Carter to the Grenfell
DEPT. Fire Department. CARRIED.
APPOINTMENT:
ACCOUNTS 19. WOLFE: That we purchase the Accounts Receivable Program from
RECEIVABLE MuniSoft at $2,000.00. CARRIED.
PROGRAM:
WEEPING 20. GWILLIAM: That we Tender to have weeping tile installed around the
TILE Community Hall. CARRIED.
AT HALL:
OFFER TO 21. WOLFE: That we accept the offer to purchase Lot 4 Parcel BB Plan BJ1868
PURCHASE: from Headlands Farm Solutions. CARRIED.
IN CAMERA: 22. An in-camera session was called at 9:55 pm and Suzanne Hawkshaw, CAO
was asked to leave the meeting. Suzanne Hawkshaw returned to the meeting
at 10:08 pm.
ADJOURN- 23. TAYLOR: That this meeting be adjourned at 10:10 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL ______________________
Chief Administrative Officer
THURSDAY MARCH 5, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, March 5, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann,
Rod Wolfe, Jeremie Taylor and Chief Administrative Officer
Suzanne Hawkshaw. Absent were Aldermen Gary Cole and Kevin Speidelsbach.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this meeting.
CARRIED.
MINUTES: 3. PETER: That the minutes of the last regular meeting of Thursday,
February 19, 2015 be accepted as circulated. CARRIED.
ACCOUNTS: 4. TAYLOR: That accounts cheque #27828 to cheque #27858 and
Global payments all totalling $90,428.05 be approved for payment and be
attached to and form a part of these minutes. CARRIED.
HAY 5. HEINEMANN: That we have no objection to Vern Sens removing the hay in
REMOVAL the area north east of town along the #47 Highway conditional the hay be
removed by August 1, 2015. CARRIED.
CORRES- 6. WOLFE: That the correspondence from the following,
PONDENCE: having been read and dealt with, now be filed:
1) Vern Sens – permission to cut hay
2) SUMA – Debra Button, Municipal Capacity Development Program
Funding Via Revenue Sharing. CARRIED.
MCDP: 7. GWILLIAM: That we support the ongoing operations of the Municipal
Capacity Development Program through $0.89 per capita.
DEFEATED.
HALL 8. HEINEMANN: That we charge $10.00 per month per Community Hall
WALKERS: Walker starting April 1, 2015. CARRIED
YIELD SIGN 9. TAYLOR: That we contact the RCMP in regards to the owner of the red car
DAMAGE: for the cost of the replacement of the yield sign post.
CARRIED
REPORTS: 10. PETER: That the reports from the Mayor, Aldermen, Admin,
SUMA-Urban Updates, Fine Revenue and Sask. Health Provincial Lab be
accepted as presented. CARRIED.
RESOLUTION 11. TAYLOR: That Resolution #15, February 5, 2015, be rescinded.
#15: CARRIED.
ASSISTANT 12. HEINEMANN: That we hire Suzette Stone as the Assistant Administrator at
ADMINIST- $13.50 per hour and with 6 months’ probation. CARRIED.
RATOR:
TAX 13. GWILLIAM: That we request consent from the Provincial Mediation Board.
ENFORCE- for the following properties:
MENT: 1) Lot 24 Block 141 Plan OLD77 Ext 0; Lot 31 Block 141 Plan 101272586
Ext 79; Lot 32 Block 141 Plan 101272586 Ext 78
2) Lot 2A Block 141 Plan 79R45543Ext 0
3) Lot 9 Block M Plan 79R26949 Ext 0
4) Lot B Block 159 Plan 64R38088 Ext 0
5) Lot 11 Block 143 Plan OLD77 Ext 0;
Lot 12 Block 143 Plan OLD77 Ext 0.
CARRIED.
…2
THURSDAY, MARCH 5, 2015 Page 2
TAX 14. PETER: That as per the Tax Enforcement Act, we authorize proceedings for
ENFORCEMENT: title by issuing 6 month notices to:
1) Roll #65 Lots 4-5 Block 117 Plan OLD77 Ext 0
2) Roll #603 Lot N Block L Plan Z2564 Ext 0
3) Roll #36 Lots 1-4 Block 115 Plan OLD77 Ext 0
LIST OF 15. HEINEMANN: That we not include the following properties of the List of
LANDS IN Land in Arrears in respect of which the amount of taxes in arrears does not
ARREARS: exceed one-half of the immediately preceding year’s tax levy:
1) Roll #20l Lot 6 Block 144 Plan 78R55797 Ext 0
2) Roll #228 Lot 16 Block 146 Plan 101271518 Ext 30
3) Roll #462 Lot 17 Block B Plan 33344 Ext 0
4) Roll #466 Lots 4-5 Block C Plan 33344 Ext 0
5) Roll #615 Lot D Block M Plan Z2564 Ext 0
Lot E Block M Plan Z2564 Ext 34.
CARRIED.
LIST OF 16. WOLFE: That we accept the List of Lands in Arrears as presented.
LANDS CARRIED.
IN ARREARS:
FIRE 17. TAYLOR: That we have the Fire Chief, Dwayne Stone, offer a fire
SAFETY: extinguisher course to Sakimay First Nation and help with installing fire
extinguishers and advise on the proper location of smoke detectors.
CARRIED.
MUNICIPAL 18. GWILLIAM: That the Municipal Insurance Bond for the period February 2,
BOND: 2015 to February 2, 2016 be accepted as presented.
CARRIED.
LIBRARY 19. WOLFE: That we renew the insurance with Aviva for the Library at
INSURANCE $1,711.00. CARRIED.
RENEWAL:
IN CAMERA: 20. In Camera session started at 8:35 p.m. to discuss a personnel concern.
In Camera session ended at 8:46 p.m.
ADJOURN- 21. PETER: Meeting adjourned 9:00 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL ______________________
Chief Administrative Officer
THURSDAY MARCH 19, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, March 19, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann,
Rod Wolfe, Jeremie Taylor, Gary Cole, Kevin Speidelsbach and Chief
Administrative Officer Suzanne Hawkshaw.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this
meeting. CARRIED.
MINUTES: 3. PETER: That the minutes of the last regular meeting of Thursday,
March 5, 2015 be accepted as circulated. CARRIED.
ACCOUNTS: 4. PETER: That accounts cheque #27859 to cheque #27895 and
Global payments all totalling $55,118.39 be approved for payment and be
attached to and form a part of these minutes. CARRIED.
STATE- 5. COLE: That the Statement of Financial Activities for February 2015 be
MENT OF accepted as presented. CARRIED.
FINANCIAL
ACTIVITIES:
BANK 6. HEINEMANN: That the bank reconciliation for February 2015 be
RECONCIL- accepted as presented. CARRIED.
IATION:
IN CAMERA: 7. In camera session started at 7:15 p.m.
In camera session ended at 7:40 p.m.
CORRES- 8. WOLFE: That the correspondence from the following, having been
PONDENCE: read and dealt with now be filed:
1) SGI – Business Recognition Assessment
2) Carla Saleski – Speeding safety concern
3) Doreen Seaman – Employment request
4) Ministry of Highways and Infrastructure – surfacing project
5) Government of Saskatchewan – 2015 Revenue Sharing.
CARRIED.
REPORTS: 9. SPEIDELSBACH: That the reports from the Mayor, Aldermen, Admin,
SUMA-Urban Updates, Fine Revenue and Sask. Health Provincial Lab be
accepted as presented. CARRIED.
BYLAW 10. COLE: That Bylaw No. 703-15 to amend Bylaw No. 693-14, the Zoning
NO. 703-15: Bylaw be read a second time. CARRIED.
11. GWILLIAM: That Bylaw No. 703-15 to amend Bylaw No. 693-14,
the Zoning Bylaw be give three readings at this meeting.
CARRIED UNANIMOUSLY.
12. WOLFE: That Bylaw No. 703-15 to amend Bylaw No. 693-14, the Zoning
Bylaw be read a third time and be adopted. CARRIED
…2
THURSDAY, MARCH 19, 2015 Page 2
COUNCIL 13. TAYLOR: That Town Council remuneration be set as follows:
REMUN- Mayor: $400.00/month. Deduct $150.00 per regular meeting missed
ERATION: Aldermen: $300.00 /month. Deduct $100 per regular meeting missed
Committee Meetings: $75.00 per meeting
Mayor Per Diem: $200.00
Aldermen Per Diem: $150.00
- Less than 3 hours: $75.00
Youth Member: $50.00 CARRIED.
POOL 14. SPEIDELSBACH: That we register Erin Lowenberg to the Pool
OPERATOR Operator’s Course in Regina at $75.00.
COURSE: CARRIED.
BULL-A- 15. SPEIDELSBACH: That we have no objection to the Bull-a-rama having
RAMA: their event on June 20, 2015 in the Grenfell Recreational Park Arena.
CARRIED.
BALL 16. TAYLOR: That we charge $100.00 per month for the Ball Hockey Club
HOCKEY: for Grenfell and Wolseley kids from April 1 – May 31, 2015, in the
Grenfell Recreational Park arena. CARRIED
SUB- 17. PETER: That we proceed with the proposal from Pinter & Associates for
DIVISION: preliminary subdivision development area Site #2.
CARRIED.
LIST 18. GWILLIAM: That the List of Lands in Arrears accepted at the Town
OF LANDS Council meeting of March 5, 2015 be corrected by changing Roll #222
IN ARREARS: Plan 35247 to Plan Y6748. CARRIED.
ADJOURN- 19. COLE: Meeting adjourned 9:30 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Chief Administrative Officer
THURSDAY APRIL 2, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, April 2, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann,
Jeremie Taylor, Gary Cole, Kevin Speidelsbach and Chief
Administrative Officer Suzanne Hawkshaw. Absent: Alderman Rod Wolfe
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this
meeting. CARRIED.
MINUTES: 3. COLE: That the minutes of the last regular meeting of Thursday,
March 19, 2015 be accepted as circulated. CARRIED.
ACCOUNTS: 4. PETER: That accounts cheque #27896 to cheque #27949 and
Global payments all totalling $43,272.31 be approved for payment and be
attached to and form a part of these minutes. CARRIED.
FINANCIAL 5. COLE: That we accept the Grenfell Regional Library 2014 Financial Statement
STATE- and 2015 proposed Budget as presented. CARRIED.
MENT:
CORRES- 6. TAYLOR: That the correspondence from the following having been read and
PONDENCE: dealt with now be filed. CARRIED.
1. Minister of Government Relations – 2015 Potential Education Mill Rates
2. Grenfell Regional Library – Report, 2014 Financial Statement, 2015 Budget
3. Debra Button, SUMA, another letter re MCDP and revenue sharing
4. SaskAlert Saskatchewan’s Public Alerting Program – April 7, 2015 @ Hall
IN CAMERA: 7. In Camera session started at 7:20 p.m.
In Camera session ended at 8:10 p.m.
CORRECT 8. HEINEMANN: That the minutes of Thursday, January 8, 2015 be corrected to
MINUTES: show Alderman Jeremie Taylor as present. CARRIED.
PROPERTY 9. TAYLOR: That we send a letter to the property owner across the tracks, Lot 3,
CLEAN-UP: Block 216, Plan 100792346, to clean up the property.
CARRIED.
STREET 10. HEINEMANN: That we spend up to $1,000.00 for the used street sweeper from
SWEEPER: the Town of Broadview. CARRIED.
REPORTS: 11. SPEIDELSBACH: That the reports from Aldermen, Mayor, Sask. Health-Prov.
Lab, SUMA – Urban Updates and Admin be accepted as presented.
CARRIED.
PUBLIC 12. Mayor Gwilliam called the Public Meeting to order from 8:45 p.m. to 9:00 p.m.
MEETING: No attendance from the public. This matter is postponed awaiting further
clarification from the government.
RECORDS 13. GWILLIAM: That the following 2007 records be destroyed:
TO BE 1. Trade Accounts Payable
DESTROYED: 2. Receipts
3. Deposit Books
4. Cancelled cheques CARRIED.
DONATION: 14. PETER: That we donate $100.00 to the Sask. Crime Stoppers.
CARRIED.
BEAUTIF- 15. TAYLOR: That we accept the Grenfell Beautification Committee 2014
ICATION Financial Report as presented. CARRIED.
REPORT:
…2
THURSDAY, APRIL 2, 2015 Page 2
UMAAS 16. HEINEMANN: That we register Suzanne Hawkshaw, CAO for the 2015
CONVENTION: Urban Municipal Administrators Association of Saskatchewan Convention to be
held June 2 – 5, 2015 in Saskatoon. CARRIED.
BYLAW 17. TAYLOR: That Bylaw No. 705-15 being a bylaw of the Town of Grenfell in the
NO. 705-15: Province of Saskatchewan to provide for entering into a Tax Exemption
Agreement for the purposes of Economic Development be read a first time.
CARRIED.
BYLAW 18. COLE: That Bylaw No. 706-15 being a bylaw of the Town of Grenfell in the
NO. 706-15: Province of Saskatchewan for the prompt payment of property taxes be read a
first time. CARRIED.
19. PETER: That Bylaw No. 706-15 being a bylaw of the Town of Grenfell in the
Province of Saskatchewan for the prompt payment of property taxes be read a
second time. CARRIED.
20. HEINEMANN: That Bylaw No. 706-15 being a bylaw of the Town of Grenfell
in the Province of Saskatchewan for the prompt payment of property taxes be
given three readings at this meeting. CARRIED UNANIMOUSLY.
21. SPEIDELSBACH: That Bylaw No. 706-15 being a bylaw of the Town of
Grenfell in the Province of Saskatchewan for the prompt payment of property
taxes be read a third time and adopted. CARRIED.
BYLAW 22. TAYLOR: That Bylaw No. 708-15 being a bylaw of the Town of Grenfell in the
NO. 708-15: Province of Saskatchewan to Establish Development and Planning Fees be read
a first time. CARRIED.
CONTEST: 23. HEINEMANN: That we hold a contest open to the community for a Grenfell
Promotional Video to be published on You Tube. The video with the most
“likes” will win an iPad at a price of no more than $500.00.
CARRIED.
EXCEL 24. SPEIDELSBACH: That we pay for the online Excel course to be taken by
COURSE: Assistant Administrator, Suzette Stone. CARRIED.
SIGNING 25. COLE: That Assistant Administrator, Suzette Stone be given signing authority
AUTHORITY: at Horizon Credit Union. CARRIED.
MUNISOFT 26. PETER: That we register for online training for MuniSoft Programs up to
TRAINING: $500.00. CARRIED.
TRANSFER 27. HEINEMANN: That we move the transfer station shed to the west side of the
STATION entrance gate. CARRIED.
SHED:
IN CAMERA: 28. Chief Administrative Officer, Suzanne Hawkshaw was asked to leave the
meeting.
In camera session started at 10:25 p.m.
In camera session ended at 10:30 p.m.
Chief Administrative Officer, Suzanne Hawkshaw returned to the meeting.
ADJOURN- 29. COLE: That this meeting be adjourned at 10:30 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Chief Administrative Officer
THURSDAY, APRIL 16, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, April 16, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann,
Gary Cole, Kevin Speidelsbach, Rod Wolfe, Jeremie Taylor and Chief
Administrative Officer Suzanne Hawkshaw.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. TAYLOR: That the agenda be accepted as a guideline for this
meeting. CARRIED.
MINUTES: 3. PETER: That the minutes of the last regular meeting of Thursday,
April 2, 2015 be accepted as presented. CARRIED.
ACCOUNTS: 4. COLE: That accounts cheque #27950 to cheque #27983 and
Global payments, all totalling $31,637.91 be approved for payment
and be attached to and form a part of these minutes.
CARRIED.
FINANCIAL 5. HEINEMANN: That the Statement of Financial Activities for March 2015 be
ACTIVITIES: accepted as presented. CARRIED.
BANK 6. WOLFE: That the Bank Reconciliation for March 2015 be accepted as
RECONCIL- presented. CARRIED.
IATION :
IN CAMERA: 7. In camera session started at 7:20 pm
In camera session ended at 7:32 pm
CORRES- 8. PETER: That the correspondence from the following having been read and
PONDENCE: dealt with now be filed. CARRIED.
1) Park and Amateur Radio Club – donation request.
2) SaskTel – Service upgrade
3) SUMA – Municipal World Magazine
4) SUMA – First Town Sector Meeting.
TOWN 9. GWILLIAM: That we register Jeremie Taylor, Lloyd Gwilliam and Gib
SECTOR Heinemann for the SUMA Town Sector Meeting in Regina May 12 and 13,
MEETING: 2015. CARRIED.
ENGINEER- 10. GWILLIAM: That we put the Engineering of Area Site #2 by Pinter &
ING SITE #2: Associates on hold for one month until May 22, 2015.
CARRIED.
REPORTS: 11. TAYLOR: That the reports from the Mayor, Aldermen, Sask. Health Prov. Lab,
SUMA – Urban Updates and Chief Administrative Officer be accepted as
presented. CARRIED.
APPLIC- 12. HEINEMANN: That we have no objection to Headland Farm Solutions
ATION FOR installing two approaches to Lot 4 Parcel BB from the Service Road.
APPROACH: CARRIED.
PHONE 13. TAYLOR: That we give Alicia Puffalt, Transfer Station Supervisor a $20.00 per
ALLOW- month phone allowance. CARRIED.
ANCE:
BYLAW 14. COLE: That Bylaw No. 708-15 being a bylaw of the Town of Grenfell in the
NO. 708-15: Province of Saskatchewan to establish development and planning fees be
read a second time. CARRIED.
…2
THURSDAY, APRIL 16, 2015 Page 2
15. GWILLIAM: That Bylaw No. 708-15 being a bylaw of the Town of Grenfell in
the Province of Saskatchewan to establish development and planning fees be
given three readings at this meeting. CARRIED UNANIMOUSLY.
16. PETER: That Bylaw No. 708-15 being a bylaw of the Town of Grenfell in the
Province of Saskatchewan to establish development and planning fees be read
a third time and adopted. CARRIED.
BYLAW 17. GWILLIAM: That Bylaw No. 710-15 being a bylaw of the Town of Grenfell in
NO. 710-15: the Province of Saskatchewan to dispense with the mailing of assessment
notices be read a first time. CARRIED.
18. WOLFE: That Bylaw No. 710-15 being a bylaw of the Town of Grenfell in the
Province of Saskatchewan to dispense with the mailing of assessment notices be
read a second time. CARRIED.
19. HEINEMANN: That Bylaw No. 710-15 being a bylaw of the Town of Grenfell
in the Province of Saskatchewan to dispense with the mailing of assessment
notices be given three readings at this meeting. CARRIED UNANIMOUSLY.
20. SPEIDELSBACH: That Bylaw No. 710-15 being a bylaw of the Town of
Grenfell in the Province of Saskatchewan to dispense with the mailing of
assessment notices be read a third time and adopted.
CARRIED.
WEEPING 21. WOLFE: That we hire DeBoys Equipment Ltd.to install weeping tile around the
TILE: Grenfell Community Hall at $36,710.00. CARRIED.
FREE 22. SPEIDELSBACH: That we have a ‘Green’ Up Grenfell, free garbage day at the
GARBAGE Transfer Station June 5, 6, 12 and 13, 2015. CARRIED.
DAYS:
IN CAMERA: 23. Chief Administrative Officer, Suzanne Hawkshaw was asked to leave the
meeting.
In camera session started at 9:00 p.m.
In camera session ended at 9:13 p.m.
Chief Administrative Officer, Suzanne Hawkshaw returned to the meeting.
ADJOURN- 24. COLE: That this meeting be adjourned at 9:25 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Chief Administrative Officer
THURSDAY, MAY 7, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, May 7, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann,
Gary Cole, Rod Wolfe, Jeremie Taylor and Chief Administrative Officer Suzanne
Hawkshaw. Absent was Alderman Kevin Speidelsbach.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this
meeting. CARRIED.
MINUTES: 3. COLE: That the minutes of the last regular meeting of Thursday,
April 16, 2015 be accepted as corrected. CARRIED.
DELEGA- 4. Ken Rempel, Steel Creek, attended to discuss the adult living project and its
TION: benefits.
ACCOUNTS: 5. HEINEMANN: That accounts cheque #27984 to cheque #28026 and
Global payments, all totalling $69,084.71 be approved for payment
and be attached to and form a part of the minutes.
CARRIED.
DELEGA- 6. Erin Lowenberg, GREDM, attended to discuss the Kid’s Camp (Mobile
TION: Playground); new signage at the campground; south fence, small shed for mini
store; GRP caretaker; Trade Show results.
SUMMER 7. WOLFE: That we give up to $5,000.00 for the Summer Day Camp based on
DAY CAMP: cost recovery. CARRIED.
GRP 8. TAYLOR: That we spend $1,768.00 for new Grenfell Recreational Park
SIGN: sign. CARRIED.
GRP FENCE: 9. COLE: That we install a south fence and a small shed for the Grenfell
Recreational Park. CARRIED.
EDUCAT- 10. HEINEMANN: That we accept the Education Property Tax Mill Rates as
ION MILL follows: Agriculture – 2.67, Residential – 5.03, Commercial/Industrial – 8.28,
RATE: Resource – 11.04 mills. CARRIED.
STREET 11. COLE: That we have no objection to the Regina Qu’Appelle Health Region
CLOSURE: closing the North ½ of Desmond St., between Wolseley Ave. & Regina Ave. on
Thursday, June 18, 2015 from 3:00 p.m. to 7:00 p.m
CARRIED.
PRIVATE 12. TAYLOR: That we investigate what needs to be done to close the private well at
WELL 1102 Assiniboia Avenue. CARRIED.
CLOSURE:
CORRES- 13. PETER: That the correspondence from the following having been read and .
PONDENCE: dealt with now be filed.
1.) Minister of Government Relations-2015 confirmed Education Mill Rates
2.) Town of Broadview – final costs for OCP & Zoning Bylaw Contract
3.) Regina Qu’Appelle Health Region-Health & Wellness Expo-request to
blockade portion of street
4.) Connect Energy – SUMA Advantage Program – natural gas price quote
5.) Barb Zorn – neighbour’s old well hazard
6.) Saskatchewan Housing Report now available at
www.saskatchewan.ca/shc. CARRIED.
….2
THURSDAY, May 7, 2015 Page 2
PORTA 14. GWILLIAM: That we install a porta potti at the Transfer Station.
POTTI: CARRIED.
REPORTS: 15. WOLFE: That the reports from the Mayor, Aldermen, Sask. Health Prov. Lab,
SUMA – Urban Updates, Administration and fine revenue be accepted as
presented. CARRIED.
CENOTAPH 16. PETER: That we advertise the Cenotaph Maintenance position for 2015.
MAINT- CARRIED
ENANCE:
LEGION 17. HEINEMANN: That we donate $200.00 to the Grenfell Legion Branch #55 in
DONATION: lieu of advertising in the Annual Sask. Military Service Recognition Book.
CARRIED.
CANADA 18. WOLFE: That we have no objection to the Canada Day Committee holding a
DAY parade on July 1st, 2015 on the usual route. CARRIED.
PARADE:
BUILDING 19. COLE: That we approve Building Permit Application #2015-02
PERMIT: (Kardash/Lorence) conditional that inspections and plan reviews are done by
Meridan Inspections. CARRIED.
BIKE 20. TAYLOR: That we have no objection to closing Lake St. in front of the Grenfell
RODEO: Recreational Park on Wednesday, May 13, 2015 for the Bike Rodeo.
HOCKEY 21. GWILLIAM: That we have no objection to the Global Awareness Club holding
TOURNA- a Street Hockey Tournament on Saturday, June 20, 2015 on Lake Street at the
MENT: Grenfell Recreational Park as long as it doesn’t interfere with the Bullarama
events. CARRIED.
IN CAMERA: Mayor Lloyd Gwilliam was asked to leave the meeting.
In Camera session started at 10:25 p.m.
In Camera session ended at 10:30 p.m.
Mayor Lloyd Gwilliam returned to the meeting.
Alderman Gary Cole declared a conflict of interest and left the meeting.
TAX 22. TAYLOR: That we compose a Bylaw to enter into a Tax Incentive Agreement
INCENTIVE: with Steel Creek Developments at 100% exempt for 3 years, 50% for the 4th
year and 25% for the 5th year. CARRIED.
Alderman Gary Cole returned to the meeting.
RETAIN 23. GWILLIAM: That we retain the property known as Lots 1-8 Block 113 Plan 77.
TTP: CARRIED.
ADJOURN- 24. COLE: That this meeting be adjourned at 10:30 p.m.
MENT: CARRIED.
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Chief Administrative Officer
THURSDAY, MAY 21, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, May 21, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann,
Gary Cole, Rod Wolfe, Jeremie Taylor, Kevin Speidelsbach and Chief
Administrative Officer Suzanne Hawkshaw.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this
meeting. CARRIED.
MINUTES: 3. TAYLOR: That the minutes of the last regular meeting of Thursday,
May 7, 2015 be accepted as corrected. CARRIED.
ACCOUNTS: 4. PETER: That accounts cheque #28027 to cheque #28058 and
Global payments, all totalling $71,578.63 be approved for payment
and be attached to and form a part of the minutes.
CARRIED.
FINANCIAL 5. WOLFE: That the Statement of Financial Activities for April 2015 be accepted
ACTIVITIES: as presented. CARRIED.
DELEGA- 6. Erin Lowenberg, GREDM, attended to discuss the Grenfell Recreational Park
TION: Caretaker, playground and a debit machine at the GRP (GAA may be able to use
it as well).
BANK 7. HEINEMANN: That the Bank Reconciliation for April 2015 be accepted as
RECONCIL- presented. CARRIED.
IATION:
IN CAMERA: 8. In camera session started at 8:35 pm
In camera session ended at 8:45 pm
CORRES- 9. PETER: That the correspondence having been read and dealt with, now be filed:
PONDENCE: 1) Ministry of Government Relations – Transit Grant.
2) Saskatchewan Crime Stoppers – Thank you for donation.
3) Mike Strachen – 2015 South East Regional Meeting.
4) Saskatchewan Blue Cross. CARRIED.
HOST 10. WOLFE: That we offer to host the SUMA South East Regional Meeting to be
SUMA SE held September 30, 2015. CARRIED.
MEETING:
REPORTS: 11. WOLFE: That the reports from the Mayor, Aldermen, Chief Administrative
Officer, SK Health Provincial Lab, SUMA-Urban Updates, Red Coat Waste
Resource Authority be accepted as presented. CARRIED.
TREES: 12. HEINEMANN: That we send a letter to Dallas Piller, Rick Jones and Kerrrigan
Schnurr to remove the trees planted on the airstrip by June 1, 2015 or the trees
will be removed by the town. CARRIED.
WELL 13. GWILLIAM: That we send information on decommissioning a private well to
DECOMM- the owner of 1102 Assiniboia Ave. CARRIED.
ISSIONING:
BUILDING 14. HEINEMANN: That Building Permit Application No. 2015-01 (Reiger) be
PERMIT approved conditional that plan reviews and inspections are done by Meridan
NO. 2015-01 Inspections Ltd. CARRIED.
….2
THURSDAY, MAY 21, 2015 Page 2
TAX 15. GWILLIAM: That as per the Tax Enforcement Act, we authorize proceedings
ENFORCE- for the Title by issuing six (6) month notices on the following:
MENT: 1) Roll #594 Lot C Block L Plan Z2564 Ext 0 and
Lot D Block L Plan Z2564 Ext 29.
2) Roll #669 Lot 2 Block S Plan BM1454 Ext 0
3) Roll #449 Lot 1 Block B Plan 33344 Ext 0
4) Roll #533 Lot 4 Block G Plan 33344 Ext 0
5) Roll #511 Lot 17 Block E Plan 33344 Ext 0 and
Lot 18 Block E Plan 33344 Ext 0
6) Roll #631 Lot Q Block N Plan Z2564 Ext 0. CARRIED.
TAX 16. GWILLIAM: That we proceed with the reduced time process as per the Tax
ENFORCE- Enforcement Act, Section 22 (1.1) on the following:
MENT: 1) Roll #292 Lot 2 Block 156 Plan E1685 Ext 0
2) Roll #507 Lot 13 Block E Plan 33344 Ext 0. CARRIED.
ENGINEER- 17. WOLFE: That we put the engineering of Area Site #2 by Pinter & Associates on
ING: hold for two (2) weeks. CARRIED.
ALLOW- 18. HEINEMANN: That we give a $25 phone and $50 car allowance a month to
ANCE: Erin Lowenberg, GREDM. CARRIED.
GRP 19. COLE: That we contract the Grenfell Recreational Park caretaker position
CARE- to Alicia Puffalt at $1500.00/month. CARRIED.
TAKER:
ADJOURN- 20. COLE: That this meeting be adjourned at 10:15 p.m.
MENT: CARRIED.
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Chief Administrative Officer
THURSDAY, JUNE 4, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, June 4, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann,
Gary Cole, Rod Wolfe, Kevin Speidelsbach and Assistant Administrator, Suzette
Stone. Absent was Alderman Jeremie Taylor.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this
meeting. CARRIED.
MINUTES: 3. COLE: That the minutes of the last regular meeting of Thursday,
May 21, 2015 be accepted as presented. CARRIED.
ACCOUNTS: 4. WOLFE: That accounts cheque #28059 to cheque #28098 and
Global payments, all totalling $52,356.79 be approved for payment
and be attached to and form a part of the minutes.
CARRIED.
DELEGA- 5. Quinton Ozirney attended at 7:15 pm with a progress report on the Bull-a-rama
TION that is being held June 20th at the Grenfell Recreational Park and what their
plans are for the future of the event.
CORRES- 6. COLE: That the correspondence from the following having been read and dealt
PONDENCE: with, now be filed. CARRIED.
1) 2015 Hometown Heroes Award Program
2) Rick Jones – trees on airstrip
3) Ed Komarnicki-MP-Canada 150 Community Infrastructure Program
4) Remi Boissennault, Meridan Inspections Ltd.-Construction without
permits
5) Sask. Hockey Hall of Fame
6) Grenfell Lions Club – electronic sign
7) Dallas Piller – request for extension – tree removal
8) Mainline Insurance – request for barricade & tables
9) Beautification Committee – Sun Park
ELECT- 7. HEINEMANN: That we accept the Grenfell Lions Club proposal for the new
RONIC SIGN: electronic sign. CARRIED.
TREES: 8. GWILLIAM: The we have no objection to giving Dallas Piller an extension
until July 15, 2015 to remove the trees from the air strip as requested.
CARRIED.
BARR- 9. HEINEMANN: That we have no objection to the proposal from Mainline
ICADE: Insurance to put barricades up in the parking stalls in front of their building and
to get some picnic tables from the campground area for their BBQ on
Wednesday, June 24, 2015 from 11:00 am to 2:00 pm.
CARRIED.
ENGINEER- 10. HEINEMANN: That we extend the engineering of Site #2 by Pinter &
ING: Associates one month to July 3, 2015. CARRIED.
TAX 11. GWILLIAM: That we rescind resolution #16 of the May 21, 2015 meeting –
ENFORCE- reduced time process as per the Tax Enforcement Act, Section 22 (1.1) on the
MENT: following:
1) Roll #292, Lot 2, Block 156, Plan E1685 Ext 0
2) Roll #507, Lot 13, Block E, Plan 33344 Ext 0
CARRIED.
….2
THURSDAY, JUNE 4, 2015 Page 2
TAX 12. GWILLIAM: That as per the Tax Enforcement Act, we authorize proceedings
ENFORCE- for the Title by issuing six (6) month notices on the following:
MENT: 1) Roll #292, Lot 2, Block 156, Plan E1685 Ext 0
2) Roll #507, Lot 13, Block E, Plan 33344 Ext 0
CARRIED
DEBIT 13. SPEIDELSBACH: That we purchase a Debit Machine for the Grenfell
MACHINE: Recreational Park/Grenfell Athletic Association from SUMA
at a cost of $1,099.00. CARRIED.
REPORTS: 14. GWILLIAM: That the reports from the Mayor, Aldermen, Chief
Administrative Officer, SK Health Provincial Lab, SUMA-Urban Updates,
Red Coat Authority, Erin Lowenberg, GREDM be accepted as presented.
CARRIED.
2014 15. PETER: That the Draft 2014 Audit from Dudley & Company LLP be accepted
AUDIT: as presented. CARRIED.
PAY OUT 16. SPEIDELSBACH: That the excess vacation time, as per the Personnel Policy,
EXCESS for Brent Neuls and Greg Smith be paid out at the rate of $22.99 and $25.21
VACATION respectively. CARRIED.
HOURS:
CENOTAPH 17. HEINEMANN: That we hire Bonnie Chasse as caretaker for
CARE- the Cenotaph from June – September 2015 at a cost of $700.00 plus
TAKER: $500.00 allowance to purchase plants, mulch and fertilizer etc.
CARRIED.
CROSS- 18. PETER: That we have no objection to a crosswalk being created at the
WALK: intersection of Wolseley Avenue and Alice Street. Town Foreman, Mike
Kardash and the Public Works employees will handle this.
CARRIED.
BUILDING 19. WOLFE: That we approve Building Permit #2015-04 (Lowenberg/Calcutt)
PERMIT conditional that inspections and plan review are done by Meridan Inspections.
2015-04: CARRIED:
2015 20. PETER: That we accept the 2015 Budget as revised.
BUDGET: CARRIED.
MILL RATE: 21. WOLFE: That the mill rate for 2015 be set at 9 mills.
CARRIED.
ADJOURN- 22. COLE: That the meeting be adjourned at 9:30 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Chief Administrative Officer
THURSDAY, JUNE 18, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, June 18, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann,
Gary Cole, Rod Wolfe, Kevin Speidelsbach and Chief Administrative Officer,
Suzanne Hawkshaw. Absent was Alderman Jeremie Taylor.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this
meeting. CARRIED.
MINUTES: 3. COLE: That the minutes of the last regular meeting of Thursday,
May 21, 2015 be accepted as corrected by correcting Resolution #16 to correct
the rate for Brent Neuls @ $22.99 per hour and Greg Smith @ $21.25 per hour.
CARRIED.
DELEGA- 4. Erin Lowenberg, GREDM, attended to discuss the new playground and the
TION: mini-store shed.
PLAY- 5. GWILLIAM: That we order the “Chasing Rainbows” playground equipment
GROUND: from Blue Imp and that other items for the playground be purchased as the
budget permits. CARRIED
ACCOUNTS: 6. WOLFE: That accounts cheque #28099 to cheque #28144 and
Global payments, all totalling $72,870.98 be approved for payment
and be attached to and form a part of the minutes.
CARRIED.
FINANCIAL 7. PETER: That the Statement of Financial Activities for May 2015 be accepted as
ACTIVITIES: presented. CARRIED.
BANK 8. COLE: That the Bank Reconciliation for May 2015 be accepted as presented.
RECONCIL- CARRIED.
IATION:
ROOF 9. GWILLIAM: That we have no objection to the Grenfell Museum Association
REPAIRS: having the museum roof shingled. CARRIED.
CORRES- 10. HEINEMANN: That the correspondence from the following having been read
PONDENCE: and dealt with now be filed:
1) Ministry of Government Relations – 2015-16 Revenue Sharing
2) Grenfell Museum – Museum roof.
CARRIED.
POTHOLE 11. HEINEMANN: That we contract the services of Provincial Pothole to fill
REPAIR: potholes for two days at $4,950.00 plus GST per day.
CARRIED.
OIL 12. HEINEMANN: That we sell/tender the (1959) Oil Distributor Truck and clean
DISTRIB- and tidy the town lot on Francis Street. CARRIED.
UTOR:
REPORTS: 13. SPEIDELSBACH: That the reports from the Mayor, Administrator, Aldermen,
Water Plant Operations, SUMA-Urban Updates, Sask Health Provincial Lab,
Commissionaires be accepted as presented. CARRIED.
SERVICE 14. PETER: That we renew the Service Agreement with Delco Automation for one
AGREE- year at $3,338.58. CARRIED.
MENT:
….2
THURSDAY, JUNE 18, 2015 Page 2
ROAD 15. SPEIDELSBACH: That we have no objection to the Grenfell High Community
HOCKEY School having a road hockey tournament June 26, 2015 on Lake Street in front
TOURNMENT: of the GRP arena. CARRIED.
BUILDING 16. COLE: That we approve Building Permit Application #2015-05 (Dimler)
PERMIT conditional that inspections and plan review are done by Meridan Inspections.
NO. 2015-05: CARRIED.
DEMOLI- 17. HEINEMANN: That we approve Demolition Permit #2015-06 (Bennett)
TION conditional the foundation and all concrete be removed.
PERMIT CARRIED.
NO. 2015-06:
BUILDING 18. PETER: That we approve Building Permit Application #2015-07 (Li)
PERMIT conditional that the plan review and inspections are done by Meridan
NO. 2015-07: Inspections Ltd. CARRIED.
BYLAW 19. COLE: That Bylaw No. 711-15 being a Bylaw of the Town of Grenfell in the
NO. 711-15: Province of Saskatchewan to provide for entering into a Tax Exemption
Agreement for the Purposes of Economic Development be read a first time.
CARRIED.
20. PETER: That Bylaw No. 711-15 being a Bylaw of the Town of Grenfell in the
Province of Saskatchewan to provide for entering into a Tax Exemption
Agreement for the Purposes of Economic Development be read a second time.
CARRIED.
21. WOLFE: That Bylaw No. 711-15 being a Bylaw of the Town of Grenfell in the
Province of Saskatchewan to provide for entering into a Tax Exemption
Agreement for the Purposes of Economic Development be given three readings
at this meeting. CARRIED UNANIMOUSLY.
22. HEINEMANN: That Bylaw No. 711-15 being a Bylaw of the Town of Grenfell
in the Province of Saskatchewan to provide for entering into a Tax Exemption
Agreement for the Purposes of Economic Development be read a third time and
adopted. CARRIED.
POOL 23. SPEIDELSBACH: That we pay Crushrite Concrete (2008) Ltd. for the
PAYMENT: remainder of the invoice for the pool deck ($31,174.18) minus the engineering
costs from McGinn Engineering ($5,083.13) for a total of $26,091.05.
CARRIED.
SUB- 24. GWILLIAM: That we proceed with the preliminary subdivision development of
DIVISION: area Site #2. CARRIED.
SUB- 25. WOLFE: That we proceed with the proposal from Pinter & Associates for
DIVISION: preliminary subdivision development area Site #1.
CARRIED.
IN CAMERA: 26. Chief Administrative Officer Suzanne Hawkshaw left the meeting.
In camera started at 9:20 p.m.
In cameral ended at 9:30 p.m.
Chief Administrative Officer Suzanne Hawkshaw returned to the meeting.
ADJOURN- 27. COLE: That this meeting be adjourned at 9:35 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Chief Administrative Officer
THURSDAY, JULY 2, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, July 2, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Gary Cole, Rod Wolfe, Kevin
Speidelsbach, Jeremie Taylor and Assistant Administrator, Suzette Stone. Absent:
Alderman Philip Peter.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda with changes be accepted as a guideline for this
Meeting. CARRIED.
MINUTES: 3. COLE: That the minutes of the last regular meeting of Thursday,
May 21, 2015 be accepted as presented. CARRIED.
ACCOUNTS: 4. COLE: That the accounts cheque #28145 to cheque #28189 and Global
Payments all totalling $88,565.22 be approved for payment and be attached to
and form part of these minutes. CARRIED.
CORRES- 5. That the correspondence from the following having been read and dealt with
PONDENCE: now be filed:
1. Faith Knowles – Spraying
2. Govt. of Sask – Extension for repairs under PDAP
3. Mainline Insurance Brokers Inc. – Playground Sponsorship
4. Saskatchewan Liquor and Gaming authority – Increase in Raffle Prize
Value
5. R. M. of Elcapo – Annexation of Lands
6. Lloyd Wolfe – Extra Signs
7. New Horizons for Seniors Program – Funding applications
8. Dudley & Company – Account Payment
9. Prairie Valley School Division – Recycle Rubber
10. The Health Foundation – Donation Request.
CARRIED.
REPORTS: 6. That the reports from Aldermen, Sask Health – Prov. Lab, Mayor, SUMA-
Urban Updates, Water Plant Operations, GREDM be accepted as presented.
CARRIED.
DEMOLIT- 7. HEINEMANN: That Demolition Permit #2015-008 (Guidry) be approved.
ION PERMIT CARRIED.
2015-008
BUILDING 8. TAYLOR: That Building Permit #2015-009 (Manovich) be approved.
PERMIT CARRIED.
#2015-009
ACTING 9. GWILLIAM: That we appoint Suzette Stone the Acting Chief Administrative
CHIEF AD- Officer/Town Administrator for three months starting July 2, 2015.
MINISTRA- CARRIED.
TIVE OFFICER:
10. TAYLOR: That we remove Suzanne Hawkshaw as signing authority for the
Town of Grenfell. CARRIED.
11. SPEIDELSBACH: That Erin Lowenberg be as added as second signing
Authority for Administration for Town of Grenfell.
CARRIED.
PRIVACY 12. There is a class on the Privacy Act being held in Regina and Saskatoon.
ACT: Will bring back information as to time and dates.
….2
THURSDAY, JULY 2, 2015 Page 2
ROE: 13. ROE for Suzanne Hawkshaw to be done by Monday.
FARMLAND 14. COLE: That we sign the Agreement for Use of Farmland with Tim Schmidt.
USE CARRIED.
AGREEMENT:
MENTOR: 15. GWILLIAM: That Town Council has no objection to hiring a mentor for
The Acting Chief Administrative Officer. CARRIED.
Assistant Administrator Suzette Stone left the meeting.
In camera session started at 8:40 p.m.
In camera session ended at 9:30
ACTING 16. GWILLIAM: That we pay the Acting Chief Administrative Officer $20.00/hr.
CHIEF AD- CARRIED.
MINISTRA-
TIVE
OFFICER:
TEMPOR- 17. WOLFE: That we hire full time temporary help until a new Chief Administrative
ARY HELP: Officer is hired. CARRIED.
ADVERT- 18. COLE: That we advertise for a permanent Chief Administrative Officer.
IZEMENT: Deadline to be July 29, 2015 in Grenfell Sun, Sask Jobs and SUMA.
CARRIED.
HOURS: 19. GWILLIAM: That we change the hours for the summer to 10 a.m. – 4 p.m.
CARRIED.
OLD 20. HEINEMANN: That we hire someone to clean out the old library if the Town
LIBRARY: Crew are unable to do it.
ADJOURN- 21. COLE: That this meeting be adjourned at 10:00 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Acting Chief Administrative Officer
THURSDAY, JULY 16, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, July 16, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Gary Cole, Rod Wolfe, Kevin
Speidelsbach, Phil Peter and Acting Chief Administrative Officer, Suzette Stone.
Absent: Alderman Jeremie Taylor.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda with changes be accepted as a guideline for this
meeting. CARRIED.
DELEGA- 3. Bylaw Officer, Ken Louvel attended to discuss how Council wants to proceed
TION: from this point and to discuss some of the properties of concern.
DELEGA- 4. Town Foreman, Mike Kardash attended to discuss the new mower, street
paving, the well flushing, the roof on the shop, Chad Lowenberg’s water and
sewer for new house on Stella St., carded dispensers for water resale.
MINUTES: 5. COLE: That the minutes of the last regular meeting of Thursday,
May 21, 2015 be accepted as corrected changing starting cheque # to #28145.
CARRIED.
ACCOUNTS: 6. COLE: That the accounts cheque #28190 to cheque #28238 and Global
Payments all totalling $88,565.22 be approved for payment and be attached to
and form part of these minutes. CARRIED.
CORRES- 7. HEINEMANN: That the correspondence from the following having been read
PONDENCE: and dealt with now be filed:
1. Pinter & Associates – Alteration of Permit
2. Pinter & Associates-Grenfell Round 3 WSA draft report
3. Sask Association for Resource Recovery Corp-Rate Increase
CARRIED.
REPORTS: 6. SPEIDELESBACH: That the reports from Aldermen, Sask Health – Prov. Lab,
Mayor, SUMA-Urban Updates, Water Plant Operations, Bylaw Officer, Town
Foreman GREDM be accepted as presented. CARRIED.
NEW 8. COLE: Moved that we purchase a new Woods mower for $17,500.00 + taxes.
MOWER: CARRIED.
FOR SALE 9. PETER: Moved that we tender for sale the J.D. mower, boat and trailer, forks
BY TENDER: for frontend loader and oil truck. Deadline to be August 5, 2015.
CARRIED.
IN 10. Acting Chief Administrative Officer, Suzette Stone left the meeting.
CAMERA: In camera session started at 8:35
In camera session ended at 8:45
Acting Chief Administrative Officer returned.
SEVER- 11. GWILLIAM: Moved to pay Suzanne Hawkshaw severance pay and outstanding
ANCE wages as per agreement. CARRIED.
PACKAGE:
BEER 12. HEINEMANN: Moved that we give permission to the Grenfell Gems to have a
GARDEN: beer garden at their fastball tournament to be held July 25, 2015.
CARRIED.
INSUR- 13. COLE: Moved that we cancel the insurance on the old water plant and
ANCE: pump house and just have liability on it. CARRIED.
….2
THURSDAY, JULY 16, 2015 Page 2
DEPUTY 14. GWILLIAM: That Kevin Speidelsbach be appointed Deputy Mayor until
MAYOR: December 31, 2015. CARRIED.
GRANT 15. SPEIDELSBACH: Moved to send Erin Lowenberg to the Building a Successful
PROPOSAL Grant Proposal Seminar – Meet the Funders September 10, 2015 and Show Me
SEMINAR The Money September 23, 2015 in Weyburn at a cost of $30.00 for both
seminars. CARRIED.
TAX 16. HEINEMANN: Moved that property at Lot 1-3 Block M Plan 79R26949 be
DISCOUNT: allowed to take the June 30th discount due to not receiving their tax notice on
time.
CARRIED.
Gib Heinemann declared a conflict of interest and left the meeting at 9:25 p.m.
BUILDING 17. PETER: That we approved Building Permit #2015-10 (Aspen Grove Care
PERMIT Home) conditional that it conforms to the building code.
#2015-10: CARRIED.
Gib Heinemann returned at 9:35 p.m.
IN CAMERA: 18. Acting Chief Administrative Officer, Suzette Stone was asked to leave the
Meeting.
In camera session started at 10:00 p.m.
In camera session ended at 10:08 p.m.
WAGES: 19. GWILLIAM: Moved to increase the wages of Erin Lowenberg, Grenfell
Recreation and Economic Development Officer, to $16.50 per hour effective
August 1, 2015. CARRIED.
ADJOURN- 21. COLE: That this meeting be adjourned at 10:20 p.m.
MENT
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Acting Chief Administrative Officer
THURSDAY, AUGUST 6, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, August 6, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Gary Cole, Rod Wolfe, Kevin
Speidelsbach, Phil Peter and Acting Chief Administrative Officer, Suzette Stone.
Absent: Alderman Jeremie Taylor.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this
meeting. CARRIED.
MINUTES: 3. PETER: That the minutes of the last regular meeting of Thursday,
July 16, 2015 be accepted as corrected changing Phil Peter being absent to
Jermie Taylor and changing the mower from a used mower to a new mower.
CARRIED.
ACCOUNTS: 4. COLE: That the accounts cheque #28235 to cheque #28293 all totalling
$115,638.71 minus Cheques #28235 to #28238 totalling $36338.41 as they
were approved at July 16, 2015 meeting. Total Cheques to be approved for
payment and be attached to and form part of these minutes is $79,300.30.
CARRIED.
CORRES- 5. WOLFE: That the correspondence from the following having been read
PONDENCE: and dealt with now be filed:
1. ISC – Credit Limit
2. Canadian Registry
3. Transport Canada – Air Strip
4. Muscular Dystrophy Canada
5. Lower Qu’Appelle Watershed Stewards
6. Leo Beutler
7. Forum for Young Canadians
8. Heritage Canada
9. LED Sign Supply
CARRIED.
DELE- 6. Erin Lowenberg, GREDM attended to discuss the Summer Day Camp, Façade
GATION: Grant, North Playground, Campground, Rec Board Development and GAA
Caretaker.
DELE- 7. Jack Ulmer attended to discuss his concerns about fire hazards around his
GATION: property.
REPORTS: 8. SPEIDELESBACH: That the reports from Aldermen, Sask Health – Prov. Lab,
Mayor, SUMA-Urban Updates, Water Plant Operations, Bylaw Officer, Town
Foreman, GREDM be accepted as presented. CARRIED.
MUSCULAR 9. HEINEMANN: That we recognize September as Muscular Dystrophy
DYSTROPHY Awareness Month. CARRIED.
AWARENESS:
PAVING: 10. HEINEMANN: That we hire City Wide Paving to do the paving on Assiniboia
Ave., Saskatchewan Ave. and Grey St. as per quote of July 21, 2015.
CARRIED.
WATER & 11. PETER: That we go ahead with the water and sewer installation on Stella Street
SEWER: to facilitate the new house being constructed at 301 Stella St.
CARRIED.
ELM TREE 12. GWILLIAM: That we start the elm tree treatment program and offer it to the
TREATMENT: public at no cost. CARRIED.
….2
THURSDAY, AUGUST 6, 2015 Page 2
½ TON 13. WOLFE: That we approve the purchase of a ½ ton truck up to a cost of
TRUCK: $18,000.00. CARRIED.
TAX 14: COLE: That we give the following properties the June 30th discount due
DISCOUNT: to payment not being applied on time:
Lot 1 Blk 148 Plan 35247
Lot 6 Blk 151 Plan 63R45364
Lot 20 & 22 Blk O Plan E1685
Lot 12 & 26 Blk X Plan 66R24726 & 11272272
Lot STGR Lot #2 GRENF CP
Lot STGR #1 GRENF CP
Lot 2 & E-E Blk 215 Plan 77R02477
Lot CPR/RW GRENF CP
Lot STGR #3 GRENF CP
Lot A Blk K PLA
Lot 1 Blk 162 Plan E1685
Lot 1 Blk 149 Plan 35247
Lot PTA Blk 159 Plan 64R380882
Lot D Blk U Plan 88R29873
Lot 19 Blk 205 Plan 59M06809
Lot 13 & 14 Blk 205 Plan 59M06809
Lot 4 Blk B Plan 33344
Lot 8 Blk Q Plan 63R01158
CARRIED
CPP 15. GWILLIAM: That the Town of Grenfell will pick up the short fall on CPP due
PAYMENT: to a clerical error on 2014 return.
PRIVACY 16. SPEIDELSBACH: That Suzette Stone, Acting Chief Administrative Officer
SEMINAR: be registered to attend the FIOP/LAFOIP Fundamentals Privacy Training to
be held on October 27, 2015 at the Conexus Arts Centre, Regina.
CARRIED.
BUILDING 17. GWILLIAM: That we approved Building Permit #2015-07 (Li) conditional that
PERMIT plan reviews and inspections are done by Meridan Inspections Ltd. Recorded
#2015-07: vote taken: Speidelsbach No, Heinemann Yes, Wolfe No, Peter Yes, Cole Yes,
Gwilliam Yes CARRIED.
BUILDING 18. COLE: That we approve Building Permit #2015-11 (Don) conditional the
PERMIT National Building Code of Canada is adhered to. CARRIED.
#2015-11:
BUILDING 19. WOLFE: That we approve Building Permit #2015-12 (Piller) conditional that
PERMIT Plan reviews and inspections are done by Meridan Inspections Ltd.
#2015-12: CARRIED.
WINDSOR 20. HEINEMANN: That we instruct our Bylaw Officer to proceed with the Order
BLOCK To Remedy on the Windsor Block. CARRIED.
OLD TIRES: 21. COLE: That if the tires at Lot PCL Blk DD Plan 64R41217 are not cleaned
up by the deadline of the Order to Remedy, the Town will remedy the situation.
CARRIED
FOR SALE 22. SPEIDELSBACH: That we accept the highest tenders on the equipment
BY TENDER: listed For Sale By Tender. CARRIED.
…..3
THURSDAY, AUGUST 6, 2015 Page 3
IN CAMERA: 23. Acting Chief Administrative Officer let the meeting
In camera session started at 9:15 p.m.
In camera session ended at 9:30 p.m.
Acting Chief Administrative Officer, Suzette Stone returned.
OLD 24. GWILLIAM: That we set the rent for the old library at $40.00/evening or
LIBRARY $75.00/all day. CARRIED.
RENT:
ADJOUR- 25. COLE: That this meeting be adjourned at 10:00 p.m.
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Acting Chief Administrative Officer
THURSDAY, AUGUST 20, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, August 20, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Gary Cole, Rod Wolfe, Kevin
Speidelsbach, Phil Peter, Jeremie Taylor and Acting Chief Administrative Officer,
Suzette Stone.
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this
meeting. CARRIED.
MINUTES: 3. PETER: That the minutes of the last regular meeting of Thursday,
August 6, 2015 be accepted as presented. CARRIED.
ACCOUNTS: 4. TAYLOR: That the accounts cheque #28294 to cheque #28332 all totalling
$54,915.80 be approved for payment and be attached to and form part of these.
CARRIED.
CORRES- 5. COLE: That the correspondence from the following having been read
PONDENCE: and dealt with now be filed:
1. Sask Housing Corp
2. Aquifer – Line of Credit
3. Rural Sports Hall of fame and Museum
4. Leo Beutler – Trees
5. Provincial Paratransit Meeting
6. Govt. of Sask. Saskatchewan Order of Merit
7. Govt. of Sask. Provincial Mediation Board
8. Transport Canada – Airport
9. Peggy Puffalt – Paving
10. Bonnie Chasse – Cenotaph Suggestions
11. NRC – National Building Codes
12. Lexcom Systems
13. Govt of Sask. Provincial Mediation Board
CARRIED.
DELE- 6. Carol Speidelsbach, Carol Krahenbil and Doreen Seaman attended at 7:30
GATION: to discuss the Golf cart bylaw.
REPORTS: 7. SPEIDELESBACH: That the reports from Aldermen, Sask Health – Prov. Lab,
Mayor, SUMA-Urban Updates, Water Plant Operations, Bylaw Officer, Town
Foreman, GREDM be accepted as presented. CARRIED.
DEMOLI: 8. HEINEMANN: That we advertise for tenders to demolish the old Provasky
TION: house.
CARRIED.
BUILDING 9. HEINEMANN: That we approve Building Permit #2015-13 (Piller) conditional
PERMIT: that Plan Reviews and inspections are done by Meridan Inspections Ltd.
CARRIED.
FOR SALE 10. TAYLOR: That we accept the highest tenders on the equipment list For Sale by
BY TENDER: Tender. CARRIED.
BYLAW 11. WOLFE: That we extend the contract for the Bylaw Officer through to
OFFICER October 31, 2016. CARRIED.
CONTRACT:
TABLES & 12. HEINEMANN: That we purchase two tables and 20 chairs from Staples at a cost
CHAIRS: of $59.78/chair and $90.24/table. CARRIED
….2
THURSDAY, AUGUST 20, 2015 Page 2
FIRE CALL 13. TAYLOR: That we send a letter to Cowessess First Nation stating that we will
INVOICE: not respond to any more requests for assistance until the invoice from May 20,
2014 is paid in full. CARRIED.
SWWA 14. HEINEMANN: That we register Mike Kardash for the Saskatchewan Water
CONFER- and Wastewater Association conference to be held in Saskatoon on
ENCE: on November 3-6, 2015. CARRIED.
COLLECT: 15. HEINEMANN: That we hire Falcon Collection Agency to clear up some
ION AGENCY: delinquent accounts. CARRIED.
CHIEF 16. COLE: That we hire Nicole Monchamp as Chief Administrative Office at a
ADMINIS- salary of $60,00.00 as per contract for one year starting September 8, 2015.
TRATIVE CARRIED.
OFFICER:
MOVING 17. GWILLIAM: That we pay Nicole Monchamp $2000.00 for moving expenses.
EXPENSE: CARRIED.
IN CAMERA: Acting Chief Administrative Officer, Suzette Stone left the meeting.
In camera session started at 9:30 p.m.
In camera session ended at 9:35 p.m.
Acting Chief Administrative Officer, Suzette Stone returned to the meeting
ADJOURN- COLE: That this meeting be adjourned at 9:40 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Acting Chief Administrative Officer
THURSDAY, SEPTEMBER 3, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, September 3, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Gary Cole, Rod Wolfe, Kevin
Speidelsbach, and Acting Chief Administrative Officer, Suzette Stone. Absent was
Alderman Phil Peter and Jeremie Taylor
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. COLE: That the agenda be accepted as a guideline for this
Meeting with the addition of Rink Caretaker. CARRIED.
MINUTES: 3. HEINEMANN: That the minutes of the last regular meeting of Thursday,
August 20, 2015 be accepted as presented. CARRIED.
ACCOUNTS: 4. WOLFE: That the accounts cheque #28333 to cheque #28369 all totalling
$123,230.37 be approved for payment and be attached to and form part of these
minutes. CARRIED.
CORRES- 5. HEINEMANN: That the correspondence from the following having been read
PONDENCE: and dealt with now be filed:
1. Paulina Leibel – Sask Alert
2. Marvin Thomas – Main Street Saskatchewan Conference
3. Ken Gartner – Closure of Back Alley
CARRIED.
REPORTS: 6. GWILLIAM: That the reports from Aldermen, Sask Health – Prov. Lab,
Mayor, SUMA-Urban Updates, Water Plant Operations, Bylaw Officer, Town
Foreman, GREDM be accepted as presented. CARRIED.
SASKALERT: 7. HEINEMANN: That the Town of Grenfell sign up for Sask Alert.
CARRIED.
ELECTRON- 8. GWILLIAM: That the Town of Grenfell place the electronic sign on the Town
IC SIGN of Grenfell’s insurance policy and insure for $40,000.00.
INSURANCE: CARRIED.
BUILDING 9. HEINEMANN: That we approved Building Permit #2015-14 (Chen) providing
PERMIT that the National Building Code of Canada is adhered to.
#2015-14: CARRIED.
DECK 10. COLE: That effective January 1, 2016 all decks require a building permit and
PERMITS: will be inspected by Meridan Inspections Inc. CARRIED.
IN Acting Chief Administrative Officer Suzette Stone was asked to leave the
CAMERA: meeting.
In camera session started at 8:14 p.m.
In camera session ended at 8:20 p.m.
Acting Chief Administrative Officer, Suzette Stone returned to the meeting.
ADJOURN- 11. COLE: That this meeting be adjourned at 8:30 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Acting Chief Administrative Officer
Page 1 of 9
Minutes of the Regular Meeting September 17, 2015
THURSDAY, SEPTEMBER 17, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, September 17, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Gary Cole, Rod Wolfe, Kevin
Speidelsbach, and Chief Administrative Officer Nicole Monchamp.
REGRETS: Aldermen Philip Peter, Jeremie Taylor, and Gib Heinemann
CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 2. SPEIDELSBACH: That the agenda be accepted as a guideline for this
meeting with the addition of Golf Course Shed.
CARRIED
MINUTES: 3. COLE: That the minutes of the last regular meeting of Thursday,
September 03, 2015 be accepted as presented.
CARRIED
ACCOUNTS: 4. COLE: That the list of accounts payable encompassing cheque #28370 to
cheque #28403 and totalling $39,920.47 be approved for payment and be
attached to and form part of these minutes.
CARRIED
CORRES- 5. SPEIDELSBACH: That the correspondence from the following having been
PONDENCE: read and dealt with now be filed:
1. Government of Saskatchewan PST Collection Information
2. Ken Gartner Complaint Regarding Back Alleys
3. SUMA Urban Update
4. Krysak Konstruction Job Estimate for front of Office
5. SGI Quote for damage to Office
6. Sask. Waste Reduction Fall Workshops
7. Bing Lu Request to reduce Fire Callout Bill
CARRIED
6. SPEIDELSBACH: That the tender from Krysak Konstruction for work in the
amount of $1150.00 plus $57.50 in GST for work on the front of the Town
Office Building be accepted and
That the office staff attempt to ensure that the original colour scheme is
maintained.
CARRIED
7. SPEIDELSBACH: That the tender from Krysak Konstruction for work in the
amount of $802.42 plus $40.12 in GST and $4.18 in PST to complete the work
required by the SGI Insurance claim to repair the front of the Town Office be
accepted and
That the office staff attempt to ensure that the original colour scheme is
maintained.
CARRIED
REPORTS: 8. WOLFE: That the reports from Aldermen, Mayor, SUMA-Urban Updates,
Bylaw Officer, Town Foreman, GREDM be accepted as presented.
CARRIED.
ECONOMIC 9. COLE: That the Town of Grenfell give Bylaw 712-15 – To enter into an
INCENTIVE agreement to provide a tax incentive for economic development with Steele
BYLAW: Creek Developments be read for the first time.
DEFEATED
BYLAW 10. GWILLIAM: That the Town of Grenfell accept the following amendments
705-15: to bylaw 705-15
1. Item 10 – “Tax Incentive of one year may be granted to new business
owners of an already established business.” – be removed.
Page 2 of 9
Minutes of the Regular Meeting September 17, 2015
2. Item 2 be changed from, “This Bylaw shall be known as “Business
Incentives Bylaw.” To “This Bylaw shall be known as “The Small
Business Incentives Bylaw.”
3. The new Item 10 “shall” changed to “may”
CARRIED
11. COLE: That Bylaw 705-15 be read for the second time.
CARRIED
12. WOLFE: That Bylaw 705-15 be read for the third and final time and
That it be attached to and form part of these minutes.
CARRIED
WORK 13. COLE: That the CAO is authorized to attend the Municipal Financial and Year
SHOP: End Accounting Information Workshop on October 22, 2015 at the Ramada Inn
100 Broadway Street Yorkton SK.
CARRIED
PDF 14. GWILLIAM: That the CAO is authorized to purchase an appropriate PDF
SOFTWARE: editing software package for use by town office.
CARRIED
BYLAW 15. GWILLIAM: That the Bylaw Enforcement Officer is authorized to begin
ENFORCE- issuing Orders to Remedy instead of Second Warnings and
MENT: That the Orders should generally give no more than 6 weeks to effect change on
the affected properties but
That the Bylaw Officer and CAO should use good and reasonable judgment in
selecting a term.
CARRIED
BUSINESS 16. COLE: That the following applicants for the Business Façade
FACADE Improvement Program be approved for a grant of up to $2500.00:
IMPROV- 1) 2 Amigos Restoration
MENT: 2) CR Trenz
3) Orchids and Accents Boutique.
CARRIED
POLICY: 17. WOLFE: That the Town of Grenfell adopt the following policy:
2015-01
Effective immediately all change of account requests –
including connection and disconnection of services – must be
made in writing 7 days before the change is to take effect
And
That this policy shall be known as the Change of Account Policy
CARRIED
SIGNING: 18. GWILLIAM: That the Town of Grenfell signing authority be changed to:
AUTHORITY:
The Chief Administrative Officer Nicole Monchamp or the Assistant
Administrator Suzette Stone and one of:
1. Mayor Lloyd Gwilliam
2. Alderman Gib Heinemann
3. Alderman Garry Cole
4. Alderman Jeremy Taylor
5. Alderman Kevin Speidelsbach
6. Alderman Philip Peter
7. Alderman Rod Wolfe.
and
That the Chief Administrative Officer and the Assistant Administrator are the
only persons authorized to access the Town of Grenfell’s bank accounts via
internet banking.
CARRIED
CREDIT 19. COLE: That the Town of Grenfell apply for a Town Credit Card to be issued
CARD: in the name of CAO Nicole Monchamp and
Page 3 of 9
Minutes of the Regular Meeting September 17, 2015
That Nicole Monchamp shall be the only authorized user of the credit card and
That the credit card shall be an “Individual Pay MasterCard” without the
cashback feature and
That the credit limit for the credit card be set at $10,000.00.
CARRIED
ACCOUNT 20. SPEIDELSBACH: That the Town of Grenfell designates CAO Nicole
AUTHORITY: Monchamp and Assistant Administrator Suzette Stone to be the persons who
have the authority to create, change, and or/view information on:
1. All utility accounts – including but not limited to SaskPower, SaskEnergy,
and SaskTel.
2. Revenue Canada accounts,
3. Province of Saskatchewan accounts,
4. Records of Employment, and
5. Any other types of accounts which the Town of Grenfell may see fit open.
CARRIED
DEVELOP- 21. SPEIDELSBACH: That the Town of Grenfell grant the development permit
MENT for 916 Pacific Street to allow the erection of a fabric garage.
PERMIT:
CARRIED
BYLAW 22. GWILLIAM: That Bylaw Number 709-15 be read for the first time at this
#709-15 meeting.
CARRIED
23. COLE: That Bylaw Number 709-15 be read for the second time at this
meeting.
CARRIED
24. WOLFE: That Bylaw Number 709-15 be given its third reading at this
meeting.
CARRIED UNANIMOUSLY
25. SPEIDELSBACH: That Bylaw Number 709-15 be read for the third time at this
Meeting and
That it be attached to and form part of these minutes.
CARRIED
SHINGLES: 26. GWILLIAM: That the Town Foreman is authorized to have the shingles on the
Golf Course utility shed replaced at a cost of approximately $4800.00 not
including GST and PST.
CARRIED
ADJOURN- 27. COLE: That this meeting be adjourned at 9:15 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Chief Administrative Officer
Page 4 of 9
Minutes of the Regular Meeting September 17, 2015
TOWN OF GRENFELL
BYLAW NO.705-15
A BYLAW OF THE TOWN OF GRENFELL IN THE PROVINCE OF
SASKATCHEWAN TO PROVIDE FOR ENTERING INTO A TAX EXEMPTION
AGREEMENT FOR THE PURPOSES OF ECONOMIC DEVELOPMENT.
The Council for the Town of Grenfell, in the Province of Saskatchewan, enacts as
follows:
TITLE AND PURPOSE:
1. This Bylaw shall be known as “The Small Business Incentives Bylaw”.
2. The purpose of this Bylaw is to provide incentives for the establishing of new
business and/or the construction of new businesses thereby encouraging investment in
the Town of Grenfell for the purpose of economic development. Incentives are
provided by way of property tax abatements to certain businesses.
DEFINITIONS:
3, In this Bylaw, the following definitions apply:
a) Administrator – means the Chief Administrative Officer of the Town of
Grenfell or an employee of the Town designated by the Administrator to act
on behalf of the Town;
b) Council - means the council of the Town of Grenfell;
c) “New Business” – means a business new to the town and one which has not
operated in the town previously;
d) “New Commercial/Industrial Construction” – means a new or existing
business which has constructed a new facility in the town;
e) “Town” – means the Town of Grenfell.
COMMERCIAL/INDUSTRIAL PROPERTY:
4. Serviced lots owned by the Town will be sold at a cost per frontage foot as set out in
Schedule “A” attached hereto plus Transfer of Title fees.
5. Un-serviced lots will be sold at a cost per frontage foot plus transfer cost fees and the
water and sewer connection shall be the actual cost of installation.
6. The Title for said lot(s) will not be transferred to prospective owner until a
Development/Building Permit is approved by Council.
7. Construction shall take place within 365 days of the purchase unless other
arrangements have been negotiated with Council.
8. Commercial/Industrial tax concessions may be granted by way of property tax
abatements of fifty percent (50%) for the first two (2) years of business.
9. The tax abatements are conditional the balance of taxes have been paid in the year
they were levied.
Page 5 of 9
Minutes of the Regular Meeting September 17, 2015
TOWN OF GRENFELL
BYLAW NO.705-15
10. The Business Owner agrees in the event the business ceases to operate within four (4)
years after the commencement, the total amount of taxes cancelled shall be deemed a
debt due to the Town and may be charged to the Owner and form part of the taxes
due.
11. In the event the Business Owner sells the property within the four (4) years after the
commencement, Tax Incentive for the remaining years only will be offered to the new
Business Owner who shall obtain and complete the Tax Incentive Agreement as set
out in “Exhibit A” attached hereto.
12. Applicants for business tax incentives shall obtain and complete the Tax Incentive
Agreement as set out in “Exhibit A” attached hereto.
ADMINISTRATION:
13. Tax incentives shall be granted once a building is completed.
14. The Administrator shall provide tax incentives by way of tax abatements at the time
property taxes are levied.
15. Tax incentive shall only be granted when property tax and water and sewer accounts
are current.
16. Only one tax incentive shall be granted on any one property.
17. Local improvements or any frontage charges shall not be considered for tax
incentives.
18. Construction of ancillary buildings when there is a primary building does not qualify.
19. Renovations do not qualify.
20. In the event of a dispute between an assessed owner and Council, Council‘s decision
is final.
21. This Bylaw shall come into force and take effect on the date of final
passing thereof.
22. Bylaw No. 666-09 is hereby repealed.
MAYOR
SEAL
CHIEF ADMINISTRATIVE OFFICER
Page 6 of 9
Minutes of the Regular Meeting September 17, 2015
“EXHIBIT A”
BYLAW NO. 705-15
THIS AGREEMENT made in duplicate this day of 20 .
BETWEEN: The Town of Grenfell
In the Province of Saskatchewan
(hereinafter referred to as “The Town”)
AND
Grenfell, Saskatchewan, S0G 2B0
(hereinafter referred to as “The Business Owner”)
NOW THEREFORE: this agreement witnesseth that, in consideration of these presents
and covenants, promises and agreements herein contained, the
parties jointly and severely agree as follows:
1. The Town agrees to cancel fifty percent (50 %) of the property taxes levied for the years of
and , conditional the balance of the taxes have been paid in the year
they were levied.
2. The Business Owner agrees the business must operate for at least four (4) years after
commencement or consequently the total amount of taxes cancelled under this agreement
shall be deemed a debt due to the Town and may be charged to the property and form part of
the taxes due.
3. The Business Owner also agrees in the event the business is sold, the balance of the Business
Incentive will be honoured to the new owner. No other Business Incentive will be granted
for this property.
WITNESS WHEREOF: the proper officers of both parties to this Agreement have each set their
hands and seals as of the day and year first above written.
TOWN OF GRENFELL
MAYOR
SEAL
CHIEF ADMINISTRATIVE OFFICER
WITNESS BUSINESS OWNER
Page 7 of 9
Minutes of the Regular Meeting September 17, 2015
AFFIDAVIT OF EXECUTION
C A N A D A
PROVINCE OF SASKATCHEWAN
TO WIT:
I, , of the Town of
Grenfell, Chief Administrative Officer make oath
and say
1. That I was personally present and did see ____________________, named in the within
instrument, who is personally known to me to be the person named therein, duly sign and execute
the same for the purpose named therein;
2. That the same was executed at the Town of Grenfell in the Province of Saskatchewan, on the
____ day of ______________, 20___, and that I am a subscribing witness thereto;
3. That I know the said __________________________ and he/she is in my belief the full age of
eighteen years
SWORN before me at the Town of Grenfell
in the Province of Saskatchewan, this ____
day of ______________, 20___
A Notary in and for Saskatchewan
My appointment expires _____________________
Page 8 of 9
Minutes of the Regular Meeting September 17, 2015
“SCHEDULE A”
BYLAW NO. 705-15
Property Class Cost per frontage foot for serviced or un-serviced lots
Commercial /Industrial $75.00
Page 9 of 9
Minutes of the Regular Meeting September 17, 2015
TOWN OF GRENFELL
BYLAW NO. 709-15
A BYLAW OF THE TOWN OF GRENFELL IN THE PROVINCE OF
SASKATCHEWAN TO PROVIDE FOR A PENALTY ON TAX ARREARS.
The Council for the Town of Grenfell, in the Province of Saskatchewan, enacts as follows:
1. The penalty on tax arrears in the Town of Grenfell
as provided for in Section 279 of The Municipalities Act and section 46.2
subsection (3) clause (b) of The Municipalities Act Regulations;
shall be 1.876% on the amount of taxes and the amount of penalty that remain unpaid
by the taxpayer as at January 1 and as at the first day of each subsequent month.
2. Bylaw No. 459 is hereby repealed.
3. This Bylaw shall come into force and take effect on the First day of January 2016.
MAYOR
SEAL
CHIEF ADMINISTRATIVE OFFICER
Page 1 of 4
Minutes of the Regular Meeting September 17, 2015
THURSDAY, OCTOBER 01, 2015
A regular meeting of the Council for the Town of Grenfell was held on
Thursday, October 01, 2015 in the Town Council Chamber at 7:00 p.m.
PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Rod Wolfe, Philip Peter, and
Chief Administrative Officer Nicole Monchamp.
REGRETS: Aldermen Kevin Speidelsbach, Jeremie Taylor, and Garry Cole
CALL TO Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.
ORDER:
AGENDA: 01. HEINEMANN: That the agenda be accepted as a guideline for this
meeting with the addition of
1. Seminar Perdiems for Volunteer Fire Fighters
2. Quote for Snow Fencing.
CARRIED
MINUTES: 02. GWILLIAM: That the minutes of the last regular meeting of Thursday,
September 17, 2015 be accepted as presented.
CARRIED
03. GWILLIAM: That the minutes of the June 24th, 2015 special meeting be
accepted as presented.
CARRIED
ACCOUNTS: 04. HEINEMANN: That the list of accounts payable encompassing cheque #28404
to cheque #28468 and totalling $121,638.88 be approved for payment and be
attached to and form part of these minutes.
CARRIED
CORRES- 05. PETER: That the correspondence from the following having been
PONDENCE: read and dealt with now be filed 1. Lions Club Donate Sign to Town
2. Regina Qu’Appelle Health Region Long Term Disability Claim
3. Ministry of Justice, Corrections, & Policing Changes To WCB for Work Programs
4. Tourist Booth Request for Repairs
5. Kandace Kardash Request to Extend Permit
6. Regina Qu’Appelle Health Region Request for Maps for EMTs
7. Trans Canada Energy East Pipeline Project Report
CARRIED
06. HEINEMANN: That the offer from the Grenfell Lions Club to donate the
electric LED sign in front of the Community Hall to the Town of Grenfell providing:
1. right of first refusal is given to the Lions’ Club and
2. all community based organizations and non-profits are allowed to
advertise for free and
3. all revenue made from commercial advertising is used to help maintain
and upkeep the sign.
be accepted/
CARRIED
07. PETER: That the Grenfell Recreation and Economic Development Manager
is authorized to attend the Saskatchewan Economic Development Seminar in
Humboldt November 3 and
That expenses be reimbursed as per policy.
CARRIED
REPORTS: 08. PETER: That the reports from Aldermen, Mayor,Chief Administrative
Officer Bylaw Officer, Town Foreman, GREDM be accepted as presented.
CARRIED.
WELLS 09 HEINEMANN: That the Town of Grenfell Council accept the size of
3.16 acres as the size of the property being purchased surrounding our wells
and
Commented [U1]:
Page 2 of 4
Minutes of the Regular Meeting September 17, 2015
That the Town of Grenfell Council authorizes the release of funds for the
purchase of the property upon the signing of the easement to allow access to
the testing wells.
CARRIED
CONTRACT 10. GWILLIAM: That the Town of Grenfell immediately tender the following
EMPLOYEES: contract positions to be filled January 1, 2016:
1. ”Caretaking for the Community Hall;
2. Caretaking for the Town Office;
3. Caretaking for the Library; and
That the terms of the contract must include a stipulation the Town will only
pay invoices.
CARRIED
11. PETER: That
WHEREAS there has been a unofficial arrangement in place for the
caretaking of the Grenfell Community Hall for the last several years
and
WHEREAS legislation regarding the handling of contract employees
has changed recently and
WHEREAS the current contract caretaker has been doing a good job
of taking care of the building and grounds and
WHEREAS the Town of Grenfell is obliged to follow Provincial and
Federal legislated requirements
the Council of the Town of Grenfell direct the Chief Administrative Officer to
terminate the current unofficial contract relationship with the Community Hall
Caretaker and
That effective immediately they be offered the opportunity to sign a contract
with the following stipulations:
1. A list of required duties is to be included in the contract
2. The Contractor will be required to submit monthly invoices to receive
payment
3. The rate of Remuneration for the Contracted Position shall be $472.50
per month
4. The Contractor shall not perform any contract duties during their regular
working hours if they are employed by the Town of Grenfell.
CARRIED
CP RAIL 12. GWILLIAM: That the Fire Chief be designated as the designated emergency
contact person to receive information from CP Rail on dangerous
goods transported through the Town of Grenfell via rail and
That he is asked to sign the non-disclosure agreement for return
to the Railroad.
CARRIED
BYLAW 13. WOLFE: That the Bylaw Enforcement Officer be asked to continue
ENFORCEMENT reviewing the status of 905 Assiniboia Avenue to ensure progress continues
to be made in remedying the contraventions listed in the order to remedy and
That if no progress is being made or if progress stops being made by the
middle of November the Town of Grenfell will carry through with the clean
up as per the order.
CARRIED
14. GWILLIAM: That the CAO and Bylaw Enforcement Officer are authorized
to issue an order to remedy for the clean up of 512 Anderson Street within 30
days of the date of the notice.
CARRIED
GRENFELL 15. WOLFE: That the Grenfell Gems Baseball Team is allowed to install a buffer
GEMS- along the top of the fence surrounding the ball field at their own expense.
CARRIED
Page 3 of 4
Minutes of the Regular Meeting September 17, 2015
BYLAW
713-15 16. PETER: That Bylaw 713-15 be read for the first time at this meeting.
CARRIED
BYLAW
714-15 17. GWILLIAM: That Bylaw 714-15 be postponed to the next regular meeting.
CARRIED
DEVEL-
OPMENT: 18. HEINEMANN: That the Town of Grenfell grant a 6 month extension from
October 21, 2015 to April 21, 2016 for building permit number 2 in the year
2015.
CARRIED
19. WOLFE: That
WHEREAS this fabric building is in actuality a large
permanent installation and
WHEREAS there have been several disastrous failures of large
fabric buildings in the recent past;
the Town of Grenfell approve the development permit for:
Grenfell Building Supplies on the condition they also get a building permit to
ensure the fabric building is properly engineered and poses no threat to the
public.
CARRIED
20. WOLFE: That the Town of Grenfell approves building permit number 15 for
The retrofit installation of weeping tile for 912 Anderson Street providing the
following conditions are met:
1) the fee for the permit is paid in full before construction begins
2) the installation is inspected by the Town Foreman to ensure the weeping
tile system does not connect either directly or indirectly to the Town of
Grenfell Sewage System
3) The Town of Grenfell accepts no liability or responsibility for any
structural issues which may be uncovered by the construction.
CARRIED
FILE 21. GWILLIAM: That the Chief Administrative Officer
SYSTEM: is authorized to use Kelvin Kardash to help redo the filing system in the
Town Office for up to 3 weeks.
CARRIED
SERVICE - 22. PETER: That the Chief Administrative Officer is authorized to have the
SAFE safe in the Town Office serviced.
CARRIED
CHRISTMAS 23 WOLFE: That the issue of the Christmas Party be postponed until the next
PARTY: regular meeting.
CARRIED
RESIDENTIAL: 24 HEINEMANN: That the price for residential lots be set as follows:
1. Unserviced Lots - $50.00 per frontage foot
2. Serviced Lots - $75.00 per frontage foot
CARRIED
SVFFA 25 WOLFE: That the members of the Grenfell Volunteer Fire Fighters shall be
CONFERENCE: eligible to receive a $100.00 per diem when attending SVFFA conferences
Providing they are not receiving payment from the SVFFA.
CARRIED
SNOW FENCING 26 WOLFE: That the Town Foreman is authorized to purchase snow fencing at a
cost of $1500.00 plus tax for 600 linear feet of fencing.
CARRIED
Page 4 of 4
Minutes of the Regular Meeting September 17, 2015
IN CAMERA: 27. GWILLIAM: That the Council have issues to discuss of a sensitive nature
involving the privacy of residents, long range planning, or confidential business
information: shall go in camera at 9:42pm.
CARRIED
OUT OF: 28. GWILLIAM: That the Council come out of Camera at 09:55pm.
CAMERA
CARRIED
E-SIGN: 29. HEINEMANN: That the Council directs the Chief Administrative
Officer send an invoice to the Lion`s Club for the cost of the Concrete for the
sign.
CARRIED
ADJOURN- 30. PETER: That this meeting be adjourned at 10:00 p.m.
MENT:
_____________________ _____________________
Approved (date) Mayor
SEAL _____________________
Chief Administrative Officer
A regular meeting of the Council for the Town of Grenfell was held on Thursday, October 15, 2015
in the Town Council Chamber at 7:00 p.m
Page 1 of 4
PRESENT:
REGRETS:
CALL TO
ORDER:
AGENDA:
MINUTES:
BUSINESS
FROM THE
MINUTES
ACCOUNTS
:
CORRESP-
ONDENCE
FINANCES
REPORTS
Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Rod Wolfe, Philip Peter, Kevin Speidelsbach, Gary
Cole and Chief Administrative Officer Nicole Monchamp.
Alderman Jeremie Taylor
Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m
01 HEINEMANN: That the agenda be accepted as a guideline for this meeting with the
addition of
1. Charges for Waste Bins
2. Red Coat Waste Authority Meeting
3. Policy for E-Sign
4. Meals on Wheels
5. Sync Billing Cycle to Fiscal Year
6. .Lot 4 Block 155 Plan E1685
CARRIED
02 PETER: That the minutes of the last regular meeting of Thursday, October 01, 2015 be
accepted as presented.
CARRIED
03 GWILLIAM: That the Christmas Party be held on November 21, 2015 at the Curling
Rink and That the event start at 6:00pm and That the following be invited:
Town Council
Administrative Staff
Public Works Staff
Environmental Health Staff
The Caretaker for the Office and
That each person shall be asked to bring a plus 1.
CARRIED
04 HEINEMANN: That the meal for the Christmas Party be catered by Carol Speidelsbach
and:
That the meal include turkey, cabbage rolls, and perogies.
CARRIED
05 COLE: That the list of accounts payable encompassing cheque #28469 to cheque #28509
and totalling $43,509.96 be approved for payment and be attached to and form part of these
minutes.
CARRIED
06 SPEIDELSBACH: That the correspondence from the following having been read and
dealt with now be filed: 1. Saskatchewan Health Water Test Results
1. 07 SPEIDELSBACH: That the Town Council accept the unpaid Utilities and the unpaid
taxes reports provided by the CAO.
CARRIED
08 PETER: That the reports from Aldermen, Mayor, Chief Administrative Officer, Bylaw
Officer, Town Foreman, GREDM be accepted as presented.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Thursday, October 15, 2015
in the Town Council Chamber at 7:00 p.m
Page 2 of 4
COOK
SHACK
TENDERS
AED
ZONING
SNOW
REMOVAL
PROPERTY
TAXES
WAGES
09 GWILLIAM: That the Town of Grenfell Council authorize the repair of shingles on the
cook shack at the GRP.
CARRIED
10 GWILLIAM: That the Town of Grenfell accept the following tender:
1. Aluminum Boat – Stone - $80.00 and
That the purchaser has 15 days to pay the remainder of the bid in full.
CARRIED
11 HEINEMANN: That the Town of Grenfell accept the following tender:
1. 92 Chev Truck for Parts – Sangwais - $350.00 and
That the purchaser has 15 days to pay the remainder of the bid in full.
CARRIED
12 PETER: That the Town of Grenfell accept the following tender:
1. Sycle mower – Deryba – $41.00 and
That the purchaser has 15 days to pay the remainder of the bid in full..
CARRIED
13 SPEIDELSBACH: That the Town of Grenfell accept the following tender:
1. Pool Water Filtres – Hamnet – $21.00 and
That the purchaser has 15 days to pay the remainder of the bid in full.
CARRIED
14 WOLFE: That
WHEREAS an Automated External Defibrillator (AED) has been donated to the Town of
Grenfell and
WHEREAS a location which is available and open to the public 24 hours day in the
downtown area would be most advantageous for situating the AED and
WHEREAS it would be advantageous to have at least a modicum of security in the area
holding the AED and
WHEREAS it would be advantageous to have the device placed in a glassed in area
easily visible from the street and
WHEREAS the Horizon Credit Union porch where the Instant Teller is located meets
these criteria
the Council of the Town of Grenfell will ask the Horizon Credit Union if they will allow the
placement of the AED in the porch beside the Instant Teller.
CARRIED
15 WOLFE: That the CAO bring a report on the process involved in re-opening the Zoning
Bylaw, to make minor changes and adjust wording; to the next regular meeting.
CARRIED
16 HEINEMANN: That the CAO have a letter prepared and mailed to all Businesses and
Residents reminding them snow removal on the sidewalks in front of their properties is the
responsibility of the resident and
That if not carried out in a timely fashion the Town will do so and add the costs to the tax roll
for the affected property.
CARRIED
17 GWILLIAM: That the CAO is authorized to send property tax reminder notices to all
outstanding accounts for the beginning of November 2015.
CARRIED
18 HEINEMANN: That
WHEREAS the Assistant Administrator was paid $20.00 per hour while assuming the
position of Acting Chief Administrative Officer and
WHEREAS the Assistant Administrator was hired at a wage of $13.00 per hour in
March of 2015 and
WHEREAS the Assistant Administrator did an admirable job of filling the position
until a replacement was found
A regular meeting of the Council for the Town of Grenfell was held on Thursday, October 15, 2015
in the Town Council Chamber at 7:00 p.m
Page 3 of 4
LANDFILL
HOURS
BYLAW
715-15
BASIC
EMRGNCY
MNGMNT
GARBAGE
AND WATER
ABATE-
MENT
GREDM
LAPTOP
EASI-FILE
MUNISOFT
QUOTE
the Assistant Administrator be returned to the regular rate of pay for their position as of
November 1st, 2105 and
That the hourly wage for the Assistant Administrator be increased to 16.00 per hour as of
November 1st, 2015.
CARRIED
19 WOLFE: That the Landfill winter hours shall be as follows from 2016 forward:
1. Winter Hours shall run from November 1 until April 30
2. Summer Hours shall run from May 1 to October 31.
CARRIED
20 COLE: That Bylaw 715-15 be read for the first time.
CARRIED
21 GWILLIAM: That the Town of Grenfell authorize the CAO to attend the Basic
Emergency Management Course in Wolseley on November 27th and 28th.
CARRIED
22 COLE: That
WHEREAS waste management is an essential service provided for the benefit of the
entire community by the Town of Grenfell and
WHEREAS the potable water production system is an essential service provided for the
benefit of the enter community by the Town of Grenfell’
the following policy be implemented as Policy 2015-02 – Every Utility Connection in the
Town of Grenfell, regardless of connection status; shall pay for the following on their utility
bills:
1. A minimum of 1 garbage bin or equivalent
2. A minimum of 1 recycle bin or equivalent
3. The $25.00 infrastructure fee and
All Garbage and Recycling Bins shall remain at the address to which they have been disbursed
unless damaged and replaced by the Waste Management Contractor.
CARRIED
23 HEINEMANN: That,
WHEREAS the resident states there was a verbal agreement between the resident and the
previous CAO to discontinue billing for water while still billing for Sewer and
Infrastructure and
WHEREAS the meter readings confirm there has been no water usage over the last
several billing periods;
the Town of Grenfell authorize the disconnection at the street of the water for Account #661
and
That the sewer and water charges be removed from the bill card and
That Infrastructure and Garbage will continue to be billed for and
That water charges in the amount of $58.00 be abated from the account.
CARRIED
24 SPEIDELSBACH: That the Chief Administrative Officer is authorized to upgrade the
operating system on the GREDM laptop to Windows 8 Professional.
CARRIED
25 COLE: That the Chief Administrative Officer order an Easi-File Cabinet and
Supplies for the Town Office plans and maps at a cost of $4000.00 including GST and
Shipping.
CARRIED
26 HEINEMANN: That the quote for software from MuniSoft be accepted and be attached
to and form part of these minutes.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Thursday, October 15, 2015
in the Town Council Chamber at 7:00 p.m
Page 4 of 4
FIRE
INVOICE
UTILITY
BILLING
CYCLE
VACATION
PAY
LOT 4
BLOCK 155
BYLAW
713-15
BYLAW
714-15
BYLAW
716-15
BYLAW
718-15
ADJOURN
27 GWILLIAM: That the Town of Grenfell adopt the following policy as
No 03-2015 – Extra Fees:
Policy 03 - 2015
The Town of Grenfell shall bill any legal or consultation fees as a result of fire service
calls and charges to the land owner and if unpaid after 60 days they be forwarded to the
appropriate local authority for addition to the property taxes.
CARRIED
28 SPEIDELSBACH: That the Chief Administrative Officer,
WHEREAS the current billing cycle is out of sync with the fiscal year end and
WHEREAS this causes a mismatch in revenues for year end and budgeting purposes;
is authorized to synchronize the utility billing period with the municipal fiscal year.
CARRIED
29 SPEIDELSBACH: That the Chief Administrative Officer is authorized to synchronize
vacation calculations for staff to the Municipal Fiscal Year starting as of January 1, 2016.
CARRIED
30 PETER: That,
WHEREAS a contract of sale for Lot 4 Block 155 Plan E1685 was duly signed and
witnessed and
WHERAS the terms of the contract specified development to begin within 12 months and
WHEREAS an extension of 6 months having been granted and
WHEREAS all deadlines have expired and no development has begun;
The Town of Grenfell declares the contract to be unfulfilled and directs the Chief
Administrative Officer to seek remedy as allowed under the contract by repossessing the
property.
CARRIED
31 COLE: That bylaw 713-15 be read for the second time.
CARRIED 32 PETER: That bylaw 713-15 be read for the third time and
That it be attached to and form part of these minutes.
CARRIED
33 WOLFE: That bylaw 714-15 be read for the second time.
CARRIED 34 HEINEMANN: That bylaw 714-15 be read for the third time and
That it be attached to and form part of these minutes.
CARRIED
35 GWILLIAM: That bylaw 716-15 be read for the first time.
CARRIED
36 SPEIDELSBACH: That bylaw 718-15 be read for the first.
.
CARRIED
37 PETER: That the meeting be adjourned at 10:10pm.
CARRIED
Mayor
DATE:
Chief Administrative Officer
SEAL
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 05, 2015 in the
Town Council Chambers at 7:00 p.m.
Page 1 of 6
PRESENT:
REGRETS:
CALL TO
ORDER:
AGENDA:
MINUTES:
BUSINESS FROM THE
MINUTES
DELGATION
ACCOUNTS
CORRES-PONDENCE
Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Philip Peter, Jeremie Taylor, Kevin Speidelsbach,
Gary Cole and Chief Administrative Officer Nicole Monchamp.
Alderman, Rod Wolfe
Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m
01 HEINEMANN: That the agenda be accepted as a guideline for this meeting.
CARRIED
02 PETER: That the minutes of the last regular meeting of Thursday, October 15, 2015 be
accepted with the following changes:
That all policy numbers be reformatted to yyyy-nnn.
CARRIED
There was no business from the minutes.
03 GWILLIAM: That the Delegation from the RCMP consisting of Staff Sgt. Rick Miller
and Corporal Larkin Cote be heard at this meeting.
CARRIED
04 HEINEMANN: That the report from the RCMP be accepted as presented.
CARRIED
05 GWILLIAM: That the Delegation from SUMAssure consisting of Jason Minniville and
Glenn George be heard at this meeting.
CARRIED
06 COLE: That the presentation from SUMAssure be accepted as presented.
CARRIED
Alderman Taylor declared pecuniary interest and left the meeting to become a
delegate at 8:30pm.
Alderman Taylor Left the meeting permanently at 8:35pm
07 SPEIDELSBACH: That list of accounts for approval consisting of cheque numbers
28510 to 28561 and totaling $92,390.33 be approved for payment.
CARRIED
08 SPEIDELSBACH: That the correspondence from the following having been read and
shall now be filed: 1. Provincial Mediation Board - Letter regarding Tax Enforcement
2. Environmental Services Analysis Report x2 - Good
3. Gymnastics - Request for donation to purchase equipment
4. Royal Canadian Legions - Thank You for purchasing Wreath
5. Grenfell Athletic Association - Request Permission for Liquor Licence
6. Curling Rink - Installing 2 adds for Town in Ice - no charge
7. SaskTel - High Speed Upgrade coming by the end of 2016
8. Invitation to Local Leaders Luncheon - Aboriginal Friendship Centres of Saskatchewan
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 05, 2015 in the
Town Council Chambers at 7:00 p.m.
Page 2 of 6
FINANCES
REPORTS
STOP
SIGNS
SGI
RELEASE
DRAMA
CLUB
9. Great West Lift - Letter regarding Disability Claim
10. Sask Housing - Market Survey - Completed Oct 28, 2015
11. ISC - Notice of Transfer of Title - Well Site
12. RM of Wolseley - Grant for Recreation Facilities
13. TransCanada Gas - Energy East Safety Program Launched
14. Mainline Gun Club - Request for support to open a gun range in Grenfell
15. Lori & Richard Yule - response to Order to Remedy
16.
CARRIED
09 COLE: That the Town Council approve the application for a special occasion permit on
November 20th, 2015 submitted by the GAA.
CARRIED
10 GWILLIAM: That the Town of Grenfell allocate the $1000.00 donated by the RM of
Wolseley for capital purchases and/or facilities maintenance to the Grenfell Gymnastics Club
on the condition they write a letter to the Town of Grenfell and to the RM of Wolseley to
inform us of what they have purchased.
CARRIED
11 PETER: That the Town of Grenfell has no objection to the Mainline Gun Club Inc.
activating the indoor shooting range in the basement of the “old armoury” providing they
meet all legislated requirements and have the approval of the Grenfell Branch of the Legion.
CARRIED
12 HEINEMANN: That the Town of Grenfell Council authorizes Mayor Lloyd Gwilliam
to attend the Regional Leaders Luncheon in Yorkton.
CARRIED
13 HEINEMANN: That the Town of Grenfell Council accept the financial reports as
presented.
CARRIED
14 COLE: That the Town of Grenfell Council accept the reports from:
a. the Mayor,
b. Aldermen, and
c. Chief Administrative Officer
as presented.
CARRIED
15 HEINEMANN: That the Town of Grenfell Council the installation of a 4-way stop at
the corner of Alice Avenue and Wolseley Street and
That the bylaw governing the placement of street signs is to be brought to Council for
amendment at the next regular meeting.
CARRIED
16 COLE: That the Town of Grenfell accept the property damage release from SGI and
That Mayor Gwilliam and CAO Monchamp are authorized to sign the release and
That the Town of Grenfell shall pay the outstanding balance of the invoice submitted by the
contractor for the work on the front of the Town Office to remediate the damage caused by
the car accident.
CARRIED
17 HEINEMANN: That the Town of Grenfell waive the rent for the Community Hall for
the Drama Club production this year.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 05, 2015 in the
Town Council Chambers at 7:00 p.m.
Page 3 of 6
MEETING
ROOM
BYLAW
715-15
BYLAW
716-15
BYLAW
718-15
HALL
CONTRACT
CURLING
RINK
LEASE
18 HEINEMANN: That the Old Library on the west side of the Town Office be officially
renamed to the North Meeting Room and
That the same rates be charged for everyone who rents it:
1. Full Day Rental – $75.00 per day
2. Evening Only Rental - $45.00 per evening
3. Wifi available – Not Available.
CARRIED
19 GWILLIAM: That bylaw 715-15 be amended as follows:
1. 6 (a)(5) – “RCMP” be removed
2. 9 – “ a Police Officer” be changed to “an Officer”
CARRIED
20 HEINEMANN: That bylaw 715-15 be read for the second time.
CARRIED
21 COLE: That bylaw 715-15 be read for the third and final time and
That it be attached to and form part of these minutes.
CARRIED
22 SPEIDELSBACH: That bylaw 716-15 be amended as follows:
1. Part 2 (2) change “five (0.05)” to “seven (0.07)
2. Schedule B change “curb” to “property line”
3. Schedule B remove “The homeowner will be responsible for the cost of
pavement replacement associated with the sewer line replacement.
CARRIED
23 Peter: That bylaw 716-15 be read for the second time.
CARRIED
24 GWILLIAM: That bylaw 716-15 be read for the third time and
That it be added to and form part of these minutes.
CARRIED
25 GWILLIAM: That bylaw 718-15 be amended as follows:
1. Item 2 change “Fire Protection Act” to “The Fire Safety Act”.
CARRIED
26 COLE: That bylaw 718-15 be read for the second time.
CARRIED
27 PETER: That bylaw 718-15 be read for the third time and
That it be appended to and form part of these minutes.
CARRIED
28 GWILLIAM: That the position tendered for the Grenfell Community Hall Caretaker be
changed to Janitor and the duties change to:
1. Cleaning
2. Plugging and Unplugging electrical appliances
3. Changing Furnace filtres
4. Calling Town for any maintenance which needs to be performed.
CARRIED
29 HEINEMANN: That the Town of Grenfell Council approves the Lease for the use of
the Grenfell Curling Rink for the next 5 years for an annual lease payment of $0.20 payable
in advance and
That the Mayor and Chief Administrative Officer are authorized to sign the lease on behalf of
the Council and
That the fully executed Lease be attached to and form part of these minutes.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 05, 2015 in the
Town Council Chambers at 7:00 p.m.
Page 4 of 6
JUNIOR
COUNCIL
MEMBER
RESERVE
ACCOUNT
MMSW
ADVERTISE
VACATION GUIDE
BENEFITS
30 PETER: That the CAO send a letter to the high school asking them to select a student to
be a junior council member for January, February, and March of 2016 and
That the remuneration for this position will be $50.00 per meeting.
CARRIED
31 SPEIDELSBACH: That the Town of Grenfell shall establish a reserve of $178,000.00
for paving using the Notice Chequing Account at the Toronto Dominion Bank and
That this reserve shall be known as the Paving Account.
CARRIED
32 PETER: That the Town of Grenfell deposit $178,000.00 into the Paving Account in
order to fund the reserve.
CARRIED
33 COLE: That the issue of the Multi Material Stewardship West Program be postponed
until the next regular meeting.
CARRIED
34 HEINEMANN: That the issue of whether to advertise in the Vacation Guide be
postponed until the next meeting and
That the GREDM be asked to develop some options for the advertisement.
CARRIED
35 GWILLIAM: That,
WHEREAS the Town of Grenfell has employees on long term disability and
WHEREAS these employees have been on long term disability for longer than 12
months each and
WHEREAS the Town of Grenfell has been paying their Extended Health, Dental, and
Life Insurance dues for the entire time they have been on long term disability and
WHEREAS their long term disability payments will not be affected if the payments for
the other portions of their insurance are discontinued and;
WHEREAS the Town of Grenfell currently does not have a policy to determine how
long such payments for Extended Health, Dental, and Life insurance should continue;
the Town of Grenfell shall immediately adopt the following as Policy 2015-04 the
Continuation of Benefits Policy:
the Town of Grenfell shall immediately amend the Personnel and Benefits Policy section 7 to add the
following as clause j) Continuation of Benefits:
1. For any Town of Grenfell Employee who qualifies for Group Benefits
and is required to go on short term disability the Town of Grenfell shall
continue to pay their share of the benefits as set out in the Employee
policy for up to 12 weeks after the initial date of the disability leave.
2. If the employee has spousal or family coverage which is not paid by the
Town of Grenfell they may continue such coverage by making
arrangements to remit the funds required to pay the premiums to the
Town.
3. After 12 weeks – the employee on disability leave may continue to have
Group Benefits Coverage by paying the full amount of the monthly
policy to the Town of Grenfell.
4. If they should choose not to, all insurances except Long Term and Short
Term Disability shall be discontinued until such time as they return to
work.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 05, 2015 in the
Town Council Chambers at 7:00 p.m.
Page 5 of 6
ORDER TO REMEDY
GREDM
LED SIGN POLICY
IN
CAMERA
ADJOURN
36 SPEIDELSBACH: That
WHEREAS Order to Remedy #001 was first issued on the 14th day of August 2015 and
WHEREAS an extension was granted to 2nd day of November 2015 and
WHEREAS another Order to Remedy #013 was issued September 21, 2015 and
WHEREAS both orders have expired as of November 2, 2015
the Town of Grenfell Council directs the Chief Administrative Officer to begin the cleanup
process for orders 1 & 13 by engaging a contractor to remove all scrap tires from the property
and
That if required the Town of Grenfell shall enforce the remaining items on the order in the
spring of 2016.
CARRIED
37 HEINEMANN: That +
WHEREAS notice was given to the Town of Grenfell via written complaint in May of
2015 of an unsafe well on lot 4 block 111 plan 10226 and
WHEREAS the Town of Grenfell communicated with the owner of the property on
which the well was situated asking for the decommissioning of said well and
WHEREAS no actions to remedy the situation were taken so an order to remedy #021
was issued on October 14th, 2015 and
WHEREAS the owner of the property has communicated via letter to council offering a
course of action to remedy the situation;
the Town of Grenfell accepts the proposal for the remediation of the well which is:
1. To place a heavy cover on the well for the winter to prevent the
accidental entrance of any small children or animals and
2. This cover shall be inspected by the Town Foreman to ensure it is secure
enough to prevent any accidents and
3. A concrete surround with a lockable cover will be built in the spring no
later than May 31, 2016
And
That if any of the conditions specified are not fulfilled the Town of Grenfell reserves
the right to have the well decommissioned and will have the costs of doing so added to
and forming part of the arrears of taxes for the affected property..
CARRIED
38 GWILLIAM: That Ms. Erin Lowenberg the temporary Grenfell Recreation and
Economic Development Manager be designated fulltime and
That a contract be drawn up for approval for the next regular meeting.
CARRIED
39 SPEIDELSBACH: That the LED Sign Policy be postponed until the next regular
meeting.
CARRIED
40 PETER: That
WHEREAS there are matters to discuss of a confidential nature involving long range
planning, personal information, or corporate intellectual property;
The Council of the Town of Grenfell goes into Camera for private discussion at 10:50pm.
CARRIED
41 SPEIDELSBACH: That the Council of the Town of Grenfell come out of Camera at
11:05pm.
CARRIED
42 COLE: That the meeting be adjourned at 11:10pm.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 05, 2015 in the
Town Council Chambers at 7:00 p.m.
Page 6 of 6
Mayor
DATE:
Chief Administrative Officer
SEAL
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 19,
2015 in the Town Council Chambers at 7:00 p.m.
Page 1 of 5
PRESENT:
REGRETS:
CALL TO
ORDER:
DELEGATION
AGENDA:
MINUTES:
Mayor Lloyd Gwilliam, Aldermen Gib HEINEMANN, Philip Peter, Jeremie Taylor, Kevin
Speidelsbach, Gary Cole, Rod Wolfe and Chief Administrative Officer Nicole Monchamp.
Mayor Lloyd Gwilliam called the meeting to order @ 6:58pm
Alderman Taylor recused himself as an alderman and became a delegation at the meeting as of
7:05pm.
01 GWILLIAM: That the delegation from Jeremie Taylor regarding the status of Lot 4 Block
155 Plan E1685 be heard at this meeting.
CARRIED
02 HEINEMANN: That the Council of the Town of Grenfell decides to waive the penalty
listed in the contract for sale for Lot 4 Block 155 Plan E1685 and
That the full purchase price of the lot or $8,250.00 will be refunded upon the return of
ownership of the property to the Town of Grenfell and
That the Town of Grenfell shall cover the cost of the transfer back to the Town.
CARRIED
03 GWILLIAM: That Jeremy and Jada Taylor shall be allowed to salvage the trees they
planted on lot 4 block 155 Plan E1685 if they so desire.
CARRIED Alderman Taylor Returned to the meeting as a member of Council at 7:21pm
04 SPEIDESLSBACH: That the Agenda be accepted as a guide for the meeting.
CARRIED
05 PETER: That the minutes from the November 5th 2015 regular meeting be amended:
1. Motion 35 from the November 5th, 2015 regular meeting removed and
2. The following be substituted:
3. the Town of Grenfell shall immediately amend the Personnel and Benefits Policy section 7 to
add the following as clause j) Continuation of Benefits:
1. For any Town of Grenfell Employee who qualifies for Group Benefits and is required to
go on short term disability the Town of Grenfell shall continue to pay their share of the
benefits as set out in the Employee policy for up to 12 weeks after the initial date of the
disability leave.
2. If the employee has spousal or family coverage which is not paid by the Town of Grenfell
they may continue such coverage by making arrangements to remit the funds required
to pay the premiums to the Town.
3. After 12 weeks – the employee on disability leave may continue to have Group Benefits
Coverage by paying the full amount of the monthly policy to the Town of Grenfell.
4. If they should choose not to, all insurances except Long Term and Short Term
Disability shall be discontinued until such time as they return to work.
CARRIED 1.
06 PETER: That the Town Council approve the Minutes from the November 5th, 2015
regular meeting as amended.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 19,
2015 in the Town Council Chambers at 7:00 p.m.
Page 2 of 5
MMSW
OFFICAL
MARK
DOGS
AT LARGE
ORDER
TO
REMEDY
FIRE CHIEF
GREDM
07 PETER: That the Town of Grenfell appoint the Red Coat Waste Management Authority
to act as our agent in the carrying out of the Multi-Material Stewardship Western Service
Agreement effective immediately.
CARRIED
08 HEINEMANN: That the Town of Grenfell register as an official mark the emblem used
on our letter head and business cards and
That the .CAO is authorized to submit the paper work and required information and funds to
carry out this process.
CARRIED
09 GWILLIAM: That the CAO investigate options and costs for dealing with dogs running
at large in the Town of Grenfell Corporate Limits and
That she report her findings at the next regular meeting.
CARRIED
10 HEINEMANN: That the Town of Grenfell Council send a letter to the owners of 813
Garnet Street and 408 Desmond Avenue giving them 14 Days from the date of the letter; based
on the expiry of Orders to Remedy #23 and #26, to complete the cleanup of the properties or
the Town will remove all junked vehicles and garbage and add all costs to the property taxes.
CARRIED
11 HEINEMANN: That the Town of Grenfell Council direct the CAO to investigate options
for dealing with the Windsor Block; now the Order to Remedy has expired, which do not
involve taking down the building and
That she report back next meeting.
CARRIED
12 HEINEMANNN: That the Town of Grenfell Council send a letter to the owners of 711
Pheasant Street giving them 14 Days from the date of the letter; based on the expiry of Order to
Remedy #24, to complete the cleanup of the properties or the Town will clean up the property
and add all costs to the property taxes..
CARRIED
13 GWILLIAM: That the Town of Grenfell Council send a letter to the owners of 807
Anderson Street giving them 14 Days from the date of the letter; based on the expiry of Order
to Remedy #25, to complete the cleanup of the properties or the Town will remove all junked
vehicles and garbage and add all costs to the property taxes.
CARRIED
14 PETER: That the CAO make arrangements for a contractor to remove all nuisance
vehicles from properties in motions 10 to 13 and
That said contractor shall store the vehicles as long as may be required by provincial legislation
before having them sold or destroyed and
That all unredeemed charges resulting from the moving, storage, and sale or destruction shall
be paid by the Town of Grenfell and added to the arrears of property taxes.
CARRIED
15 GWILLIAM: That the Town of Grenfell Council hear the Fire Chief present his report.
CARRIED
16 TAYLOR: That the Town of Grenfell Council accept the Fire Chief’s Report as
presented.
CARRIED
17 GWILLIAM: That the Town of Grenfell Council hear the GREDM present her report.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 19,
2015 in the Town Council Chambers at 7:00 p.m.
Page 3 of 5
GRP
TOURISM
GUIDE
RESIG-
NATION
REPORT
ACCOUNTS
COMPLAINT
CORRES-
PONDENCE
VOLUNTEER
APPRECIA-
TION
CHANGE
MEETING
DATE
POLICY
2015-004
Amended
December 02,
2015 – R.Wolfe
Motion #3
18 TAYLOR: That the Town of Grenfell accept $46,351.21 from the GRP as surplus from
the summer.
CARRIED
19 PETER: That the Town of Grenfell place a full page ad in the Saskatchewan Tourism
Guide for 2016 at a cost of $1700.00.
CARRIED
20 GWILLIAM: That the Town of Grenfell Council regretfully accept the resignation of Ms.
Erin Lowenberg from the position of Grenfell Recreation and Economic Development Manager
effective December 31, 2015
CARRIED
21 GWILLIAM: That the Town of Grenfell Council accept the GREDM’s Report as
presented.
CARRIED
22 PETER: That the list of Accounts for approval containing cheques 28562 thru 28625 and
totaling $228,728.99 be accepted for payment and be attached to and form part of these minutes.
CARRIED
23 WOLFE: That the CAO send a response to the letter of complaint thanking the
correspondent for taking the time to write and assuring them Council has taken the information
into consideration.
CARRIED
24 TAYLOR: That the list of correspondence be accepted for filing and be attached to and
form part of these minutes.
CARRIED
25 COLE: That the Town of Grenfell will support the Lions Club in hosting a Volunteer
Appreciation Night during the 2016 Volunteer Appreciation Week on April 10, 2016.
CARRIED
26 WOLFE: That the regular council meeting scheduled for December 3rd, 2015 be
rescheduled to December 2, 2015.
CARRIED
27 TAYLOR: That the Town of Grenfell adopt the following policy as Policy #2015-004-
The Tablet Allowance Policy:
Effective January 1st, 2015:
1. All Members of Council must have a tablet for Council Business
2. The Town of Grenfell will provide $500.00 every 4 years for the purchase of a tablet
3. A Council Member shall use the funds to purchase a tablet to fit their requirements
4. If the Council Member leaves before the 4 year term is up – they have the following
options:
a. pay out the prorated amount remaining on the $500.00 or
b. leave their tablet with the Town.
c. Tablets left with the Town shall be valued at no more than $500.00 regardless
of what the Council Member actually paid for them.
5. If a Council Member joins Council in the middle of the Term – they will receive
either of :
a. The tablet which was left behind by the exiting Council Member or
b. $500.00 for the purchase of a new tablet
6. After each election all council members will be equalized and receive either
a. $500.00 for a new tablet if
i. They have already served 4years
ii. Are beginning their first term of Office
b. A prorated amount to make up 500.00 if they started the program part way
through the term.
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 19,
2015 in the Town Council Chambers at 7:00 p.m.
Page 4 of 5
STOP SIGN
LAWN
MOWER
IN CAMERA
REPORTS
SAFETY
SEMINAR
DEVELOP-
MENT PLAN
SUMA
CONVEN-
TION
ADJOURN
BONUSES
BUILDING
PERMIT
ADVERTISE
7. Council Members will also have the option to take a prorate payout instead of the full
allowance if they are starting in the middle of a term – in which case they would
receive the full allowance in the next election year.
CARRIED
28 WOLFE: That the Town of Grenfell Council approve the installation of a 3 way stop sign
at the corner of Front Street West and the Access Road which runs on the west side of Grenfell.
CARRIED
29 GWILLIAM: That the Town of Grenfell purchase:
1. New Toro Five Gang Universal Frame and Gang reels equipped with
• Seven Blade Cutting Units-Ground Driven
• Semi-Pneumatic Tires
• Tow frame for five reels • Two Year Toro Warranty
Total Price $ 32,800.00
from Oak Creek Golf and Turf LP and
That the Town of Grenfell ask the Golf Club for the $10,000.00 they committed to contribute
to the purchase.
CARRIED
30 WOLFE: That the Town of Grenfell Council accept the reports as presented.
CARRIED
31 COLE: That the Town of Grenfell agrees to host a one day safety seminar in April of
2016 presented by Pinter and Associates and
That all staff are authorized to attend.
CARRIED
32 GWILLIAM: That the issue of development plans be postponed until the next regular
meeting and
That the council hold a special meeting on December 1, 2015 at 7:00pm to review the
information.
CARRIED
33 SPEIDELSBACH: That Gib Heinemann, Phil Peter, and Nicole Monchamp are
authorized to attend the 2016 SUMA Convention.
CARRIED
34 WOLF: That The CAO bring information on last year`s bonuses to the next meeting.
CARRIED
35 SPEIDELSBACH: That building permit number 16 is approved subject to inspection and
approval by Meridan Inspections.
CARRIED
36 SPEIDELSBACH: That the GREDM Position be advertised – closing December 15,
2015 in the Following venues:
1. SUMA.org
2. Broadview Express
3. Grenfell Sun
4. Indeed.com
5. Sask Jobs.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 19,
2015 in the Town Council Chambers at 7:00 p.m.
Page 5 of 5
ADJOURN
37 COLE: That the meeting be adjourned at 10:26.
CARRIED
MAYOR
CHIEF ADMINISTRATIVE OFFICER
A regular meeting of the Council for the Town of Grenfell was held on Wednesday, December 02,
2015 in the Town Council Chambers at 7:00 p.m.
Page 1 of 4
PRESENT:
REGRETS:
CALL TO
ORDER:
AGENDA:
MINUTES:
CURLING
RINK
ACCOUNTS
DECORATE
NORTH
MEETING
ROOM
Mayor Lloyd Gwilliam, Aldermen Gib HEINEMANN, Philip Peter, Jeremie Taylor, Kevin
Speidelsbach, Gary Cole, Rod Wolfe and Chief Administrative Officer Nicole Monchamp.
01 Mayor Lloyd Gwilliam called the meeting to order @ 7:00pm
02 HEINEMANN: That the Agenda be accepted as a guide for the meeting.
CARRIED
03 WOLFE: That the minutes from the November 19th 2015 regular meeting be amended:
1. Motion 27 from the November 19th, 2015 regular meeting amended and the following
wording be substituted:
27 TAYLOR - That the Town of Grenfell adopt the following policy as Policy #2015-
001 - The Portable Computer Allowance Policy.
1. Effective January 1, 2015: a. All members of Council should have a portable computer for Council
business.
b. The Town of Grenfell will provide an allowance of $500.00 every 4 years
for the purchase of a portable computer or for the use of their own
equipment should they already own a suitable device.
c. If the Council Member leaves before the 4 year term is up they shall refund
the prorated balance of the allowance to the town.
d. After each election all Council Members will be equalized and receive
either of :
i. $500.00 for a new portable computer if
1. They have already served 4 years or
2. They are beginning their first term of office or
ii. A prorated amount to make up $500.00 if they started the program
part way through the previous term.
iii. A Council Member who takes a prorated payout would receive the
entire allowance if re-elected for the next term.
CARRIED 1.
04 WOLFE: That the Town Council approve the Minutes from the November 19th, 2015
regular meeting as amended.
CARRIED 2.
05 TAYLOR: That, having qualified for a grant the Town Council authorize the following
work for the Curling Rink:
1. Repair/Replace Door – as soon as possible
2. Repair/Replace Fire Escape – as soon as possible
3. Replace Exhaust Fan – as soon as possible
4. Paint the exterior of the building – spring 2016.
CARRIED
3.
06 COLE: That the Town Council approve the attached list of accounts including cheques
28262 thru 28664 and totaling $67,933.00 for payment.
CARRIED
4.
07 HEINEMANN: That the Town Council authorize Tatum Deryba to redecorate the North
Meeting Room (formerly the old library) on a volunteer basis and
That the Town of Grenfell shall reimburse up to $1000.00 – materials only – in costs for
the project.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Wednesday, December 02,
2015 in the Town Council Chambers at 7:00 p.m.
Page 2 of 4
LIBRARY
HOURS
FCM
WCB
CONFLICT
OF
INTEREST
TOWN DAM
CORRESPON
-DENCE
UTILITY
BILLS
WAGES
REPORTS
SNOW DUMP
DEMO-
LITION
PERMITS
08 TAYLOR: That the Town of Grenfell approves keeping the library hours at 20 hours per
week the same as last year.
CARRIED
09 HEINEMANN: That the Town of Grenfell Shall Pay the membership fee only for the
Federation of Canadian Municipalities.
CARRIED
10 TAYLOR: That the CAO investigate the circumstances of the injury which occurred at
the Transfer Station this past summer and bring a report to Council.
CARRIED
11 COLE: That Alderman Heinemann, Alderman Taylor, and CAO Monchamp form a
committee to investigate the new Conflict of Interest Legislation and bring back
recommendation for policies and Bylaws required to meet the new requirements.
CARRIED
12 WOLFE: That the request by Grenfell Wildlife to use the Town Dam as a recreational site
be postponed to the next meeting.
CARRIED
13 WOLFE: That the CAO investigate the cost of the new higher speed internet and report
back to Council at the next regular meeting
CARRIED
Mayor Gwilliam resigned the chair at 8:15pm and Alderman Speidelsbach assumed the
chair.
14 GWILLIAM: That the list of correspondence be attached to and form part of these
minutes and
That the correspondence be filed.
CARRIED
Alderman Speidelsbach resigned the chair at 8:17 and Mayor Gwilliam assumed the
chair.
15 HEINEMANN: That the CAO is authorized to send a letter to all Utility Accounts over
180 days outstanding they must pay their account in full before December 31, 2015 or the
balance will be added to the tax roll at the end of the year.
CARRIED
16 WOLFE: That the CAO bring a scenario for hourly wage cost vs salary wage cost to the
next meeting.
CARRIED
17 TAYLOR: That the Town of Grenfell Council accept the Reports as presented.
CARRIED
18 COLE: That the Town of Grenfell shall pay an annual rental fee equivalent to the annual
property taxes for the property on the north side of the Fire Hall to allow use of the land as a
snow dump.
CARRIED 5. Alderman Heinemann requested a recorded vote on this issue.
19 HEINEMANN: That the Town Council repay the 20.00 tendered for the demolition
permit taken out to comply with the order to remedy issued for 804 Desmond Street.
GH YES GC NO
LG NO JT NO
RS NO PP NO
KS NO
DEFEATED
A regular meeting of the Council for the Town of Grenfell was held on Wednesday, December 02,
2015 in the Town Council Chambers at 7:00 p.m.
Page 3 of 4
HALL
RENTAL
PAVING
PROPERTY
DEVELOP-
MENT
DECEMBER
CLEANING
CHRISTMAS
BONUS
HOLIDAY
OFFICE
HOURS
EMO
HONOR-
ARIUM
20 COLE: That the Town of Grenfell Office shall use the Grenfell Community Hall Rental
Regulations Form and fulfill all requirements listed on it when the Grenfell Community Hall is
rented out.
CARRIED
Alderman Cole declared Pecuniary Interest at 9:25pm and left the evening
21 HEINEMANN: That the Town of Grenfell Council accept the quote from Mobile Paving
for the following:
1. 1. Athabaska Avenue from Alice Street to Lake Street 22’ width
$38,080.00 + GST.
2. 2. Lake Street from Athabaska Avenue to NPL Lot 1 Block 156 22' width $29,752.00 + GST.
3. 3. Alice Street from Athabaska Avenue to NPL Lot 1 Block 157 22’ width $29,752.00 + GST.
4. 4. Anderson Street from Athabaska Avenue to NPL Lot 1 Block 163
22’ width $29,752.00 + GST.
5. 5. Black Avenue from 170' west of WPL Garnet Street to Alice
Street 24’ width $40,800.00 + GST. These quotes include:
Prepare and compact sub-grade.
Manhole and water valve adjustments to grade.
3” Hot mix asphalt pavement structure.
For a total cost of $167,836.00 plus taxes and
That this amount be added to the paving budget for 2016 and
That the CAO bring a report to the next council meeting on how to setup a local improvement.
CARRIED
22 TAYLOR: That the CAO approach the owners of
1. Lot 1-Blk/Par 155-Plan E1685 Ext 401 Lake Street Parcel Value: $3,750.00 CAD 2. Lot 8-Blk/Par 155-Plan E1685 Ext 0 Parcel Value: $72,000.00 CAD 3. Lot 7-Blk/Par 155-Plan E1685 Ext 0 Parcel Value: $36,000.00 CAD 4. Lot 2-Blk/Par 155-Plan E1685 Ext 0 Parcel Value: $36,000.00 CAD
And ask them if they are interested in selling all or part of their lots.
CARRIED
23 PETER: That the Town of Grenfell hire Alicia Puffalt as a casual employee to clean the
Library, North Meeting Room, and the Town Office and Council Chambers for the month of
December 2015 at an hourly wage of $12.75.
CARRIED
24 WOLFE: That Town of Grenfell give all permanent employees $250.00 and casual
employees $125.00 for a Christmas Bonus this year.
CARRIED
25 COLE: That Town Office will be open the following hours for Christmas and NewYears:
1. Christmas Eve Closed at 12:00noon
2. Christmas Day Closed
3. December 28th Closed for day in lieu of Boxing Day
4. December 31st Closed at 3:00pm
5. January 1st 2016 Closed.
CARRIED
26 COLE: That Town of Grenfell pay the EMO Co-ordinator his 2015 honorarium of
$400.00.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Wednesday, December 02,
2015 in the Town Council Chambers at 7:00 p.m.
Page 4 of 4
STOP SIGN
LAWN
MOWER
REFUND
ADJOURN
27 HEINEMANN: That the Town of Grenfell Council approve the payment of the following
amounts for the Portable Computer Allowance:
1. Mayor Gwilliam ......................................... $125.00
2. Deputy Mayor Speidelsbach ...................... 125.00
3. Alderman Cole ........................................... $125.00
4. Alderman Heinemann ................................ $125.00
5. Alderman Peter ........................................... $500.00
6. Alderman .Taylor ....................................... $500.00
7. Alderman Wolfe ......................................... $500.00
CARRIED
Alderman Taylor declared pecuniary interest and left the meeting at 9:50pm
28 WOLFE: That the Town of Grenfell refund $8,250.00 to Jeremie Taylor.
CARRIED
Alderman Taylor returned to the meeting at 9:53pm
29 COLE: That the meeting be adjourned at 9:54pm.
CARRIED
MAYOR
CHIEF ADMINISTRATIVE OFFICER
DATE
A regular meeting of the Council for the Town of Grenfell was held on Wednesday, December 16,
2015 in the Town Council Chambers at 7:00 p.m.
Page 1 of 2
PRESENT:
REGRETS:
CALL TO
ORDER:
AGENDA:
MINUTES:
WIRE
TRANSFER
OVERTIME
FIRE
DEPART-
MENT
TRANSFER
STATION
Deputy Mayor Kevin Speidelsbach, Aldermen - Gib Heinemann, Philip Peter, Jeremie Taylor, Gary
Cole, Rod Wolfe and Chief Administrative Officer Nicole Monchamp.
Mayor Lloyd Gwilliam
01 Deputy Mayor Speidelsbach called the meeting to order @ 7:00pm
02 HEINEMANN: That the Agenda be accepted as a guide for the meeting.
CARRIED
03 WOLFE: That the minutes from the December 2nd 2015 regular meeting be amended:
1. Motion 19 have R.W. substituted for R.S. in the list of voting councillors.
CARRIED 1.
04 TAYLOR: That the Town Council approve the Minutes from the December 2nd 2015
regular meeting as amended.
CARRIED 2.
05 PETER: That the list of accounts consisting of cheques numbered 28665 thru 28729 in
the total amount of $50,558.38 be approved for payment and attached to and form part of these
minutes.
CARRIED
06 COLE: That the list of correspondence below be accepted for filing:
a. Wire transfer Sign-Up Request Form Taxes ENG RBC - protected
b. Willows Welch - Transfer of Property
c. WCB Experience Rating
d. Water Tests
e. SUMA - Presidents Message
f. Sask Housing - Surplus
g. RED COAT WASTE RESOURCE AUTHORITY December 2015
Meeting Report
h. MEMO - Effective Documentation of Street Maintenance (R1558643)
i. Food Safe Training
j. Food Safe News Letter
k Container Notification
l. 15-12-01-Slip&Fall-Email-SUMAssure.
CARRIED
07 HEINEMANN: That the Town Council authorize Kevin Speidelsbach, Gary Cole, and
Nicole Monchamp to sign the wire transfer authorization form to allow the Royal Bank to
direct deposit property tax payments.
CARRIED
08 HEINEMANN: That all Employees – excluding those hired on a contract basis – whether
management or non-management shall receive overtime payment at a rate of 1.5 times their
regular wage.
CARRIED
09 COLE: That the Town Council approve the Fire Department payroll totalling $8,062.20
for payment.
CARRIED
10 HEINEMANN: That the Town Council increasing the float for the transfer station up to
$100.00S.
CARRIED
A regular meeting of the Council for the Town of Grenfell was held on Wednesday, December 16,
2015 in the Town Council Chambers at 7:00 p.m.
Page 2 of 2
DEPOSIT
POLICY
CERTIFIED
OPERATOR
AED
ACCOUNTS
RCVBL.
REMUN-
ERATION
GIFT
BUILDING
PERMIT
ADJOURN
11 WOLFE: That the Town of Grenfell Adopts the following policy:
Policy #2015-007 Meter Deposit Policy
Effective Immediately – all hookups are required to pay their water meter deposit
within 7 days of connection.
If they do not they will be invoiced for the amount of the Deposit – due upon
receipt.
If they still have not paid within 30 days of the date of the Hookup then the amount
of the deposit shall be added to their Utility account to be collected in the same
fashion as utility arrears.
CARRIED
12 Peter: That the Dwayne Stone – have achieved his water certification – Level 1 shall
receive a salary increase of $2000.00 per year effective December 2015.
CARRIED
13 COLE: That the write a letter to the Horizon Credit Union assuring them the Town of
Grenfell takes all responsibility for any physical damage which may occur to the AED installed
in their porch and
That all responsibility for any repairs to the unit will be covered by the Town of Grenfell.
CARRIED
14 PETER: That the Town of Grenfell write off the following accounts:
1. iVac $9.09
2. SGI $476.79
3. Grenfell Regional Library 2.00.
CARRIED
15 HEINEMANN: That the Council Remuneration for October to December be approved for
payment and the addition to the year end accounts payable.
CARRIED
16 WOLFE: That the CAO purchase a gift certificate for a nice restaurant in the maximum
amount of $150.00 as a farewell gift for Ms. Erin Lowenberg.
CARRIED
17 HEINEMANN: That the application for building permit number 18 to build a deck be
approved on the following conditions:
1. The plan is approved by the building inspector
2. The structure being built (a large deck) is inspected during construction
3. All permit and inspection fees are paid prior to the permit being issued.
CARRIED
16 COLE: That the meeting be adjourned at 10:43pm.
CARRIED
DEPUTY MAYOR
CHIEF ADMINISTRATIVE OFFICER
DATE
A Special Meeting of the Council for the Town of Grenfell was Held on Tuesday, December 22, 2015 in the Town Council Chambers at 5:30 p.m.
Page 1 of 1
PRESENT:
REGRETS:
CALL TO
ORDER:
GREDM:
TENDERS
TOWN
OFFICE
GRENFELL
REGIONAL
LIBRARY
NORTH
MEETING
ROOM
GRENFELL
COM-
MUNITY
HALL
Mayor Lloyd Gwilliam, Aldermen - Gib Heinemann, Philip Peter, Gary Cole, Rod Wolfe and
Chief Administrative Officer Nicole Monchamp.
Deputy Mayor Kevin Speidelsbach, Alderman Jeremie Taylor
01 Mayor Gwilliam called the meeting to order @ 5:30pm
02 WOLFE: That the Town of Grenfell make an offer of employment to April Dahnke for
the GREDM position with the following conditions
1. Start Date: January 4th, 2016
2. Probation: 6 months as per the Personnel and Benefits Policy
3. Salary: $36,400.00 per annum based on a rate of $20.00 per hour.
4. Benefits: as per the Personnel and Benefits Policy
5. Hours of work: 35 hours per week with breaks as defined in the Personnel and
Benefits Policy
6. Overtime: $30.00 per hour for any hours over 40 in one week or 8 in one day
7. Duties: As per the GREDM Job description
CARRIED Mayor Gwilliam declared a conflict in this issue due to his nephew having submitted a tender for
the available contracts and left the meeting at 5:45pm.
Alderman Cole assumed the chair for the remainder of the meeting.
03 PETER: That Alicia Puffalt be awarded the contract for janitorial services in the town
office.
CARRIED 1.
04 PETER: That Alicia Puffalt be awarded the contract for janitorial services in the Grenfell
Regional Library.
CARRIED
2.
05 PETER: That Alicia Puffalt be awarded the contract for janitorial services in the North
Meeting Room.
CARRIED
06 HEINEMANN: That Greg Smith be awarded the contract for janitorial services in the
Grenfell Community Hall..
CARRIED
16 HEINEMANN: That the meeting be adjourned at 18:00 pm.
CARRIED
MAYOR
CHIEF ADMINISTRATIVE OFFICER
DATE