This Risk assessment template can be used for … · Web viewThe use of this fire risk assessment template will not prejudice any enforcement action that may be taken by Cornwall

Information Classification: CONTROLLED

Risk Assessment forPetroleum Sitesa guide for businesses


DisclaimerCornwall Fire and Rescue Service provide this guide to assist businesses to improve fire safety in their premises, but stress the person completing or reviewing the risk assessment must be competent. If you choose to get advice or a specialist to complete your risk assessment, you are still legally responsible for the safety in your premises and the risk assessment.

This template will give you an example of a risk assessment and illustrate some of the areas you should consider. It must be stressed that it is only a guide, and you must ensure that your risk assessment is suitable and sufficient, and detailed enough to comply with the Health and Safety at Work etc. Act 1974.

The content of the risk assessment and the identification and addressing of any significant findings are the responsibility of the responsible person.

The use of this fire risk assessment template will not prejudice any enforcement action that may be taken by Cornwall Fire and Rescue Service as a result of any safety deficiencies found during an audit, and does not automatically demonstrate compliance with the law.

The Fire Service cannot carry out the risk assessment for you, but they can give you information and advice on appropriate measures to protect your premises.

If after reading this guide you still feel you need more information about appropriate measures to take, you can contact a Petroleum Officer from Cornwall Fire and Rescue Service for advice on:

[email protected]

St Austell Community Fire StationTel: 01726 223620 (office hours 9am to 5pm)

24 hr Fire Safety AdviceTel: 0800 3581 999

25/07/2018 2

mailto:[email protected]


Contents1. Introduction2. Legislation requirements3. How to complete a risk assessment4. Hazardous atmospheres5. Creating a hazardous zone plan6. Example of a hazardous zone plan7. Bibliography8. Risk assessment template

a) Hazardous zone planb) Risk assessment

25/07/2018 3


1. IntroductionThe Dangerous Substances and Explosive Atmospheres Regulations 2002 places the onus on the employer/responsible person to identify and assess the risks arising from the delivery, keeping and dispensing of petroleum spirit and other motor fuels (such as liquefied petroleum gas).

Related legislation

The Petroleum (Consolidation) Regulations 2014

The Health and Safety at Work Act etc. 1974

The Management of Health and Safety at Work Regulations 1999

The Dangerous Substances and Explosive Atmospheres Regulations 2002

The Regulatory Reform (Fire Safety) Order 2005

2. Legislation requirementsThe employer / responsible person must:

Find out what dangerous substances are present in their workplace/premises and what the fire and explosion risks are (Petroleum spirit and LPG are both “dangerous substances” for this purpose, but there may be others at the premises which will need to be considered);

Put control measures in place to either remove those risks or, where this is not possible, to control them;

Put controls in place to reduce the effects of any incidents involving dangerous substances;

Prepare plans and procedures to deal with accidents, incidents and emergencies involving dangerous substances;

Make sure that employees are properly informed about and trained to control or deal with the risks from the dangerous substances. (This includes providing them with details of the substances and with a copy of the significant findings of the risk assessment.);

Identify and classify areas of the workplace/premises where explosive atmospheres may occur and avoid ignition sources (for example from unprotected equipment) in those areas. Recording these areas is best done by way of a plan – see section 6 on page for an example;

Carry out a risk assessment and make a record of the significant findings of that assessment, including the measures that have been or will be taken by the employer/responsible person to control the risk.

Keep a record of the risk assessment and significant findings available for inspection;

Review the risk assessment periodically and following any significant changes.

The requirement to assess the risks from the dangerous substances should not be considered in isolation. It should be carried out as part of the overall risk assessment required by Regulation 3 of the Management of Health and Safety at Work Regulations 1999 rather than a separate exercise.

25/07/2018 4


Appendix 1, attached, is a suggested format that you may wish to consider as a method of recording the required information.

Appendix 2 lists some of the control measures that may be necessary for each activity.

Appendix 3 details the hazardous zones associated with a petrol filling station forecourt, along with an example of the suggested drawing.

Following this guidance is not necessarily the only way to comply with the legislation, however, the advice offered here represents best practice.

3. How to complete a risk assessmentDivide the premises into areas/rooms/floors as necessary and carry out a risk assessment for each part. You will also need to appreciate the impact one area or floor may have on other areas. During the assessment and evaluation of the findings, you should bear in mind the following.

The recording of information within this document should be in a narrative format and not simply a yes or no answer to a question.

Significant findings

Upon completion of the fire risk assessment, the significant findings should be recorded and the significant findings should include:

A record of the protective and preventative measures already in place to control the risks;

What further action, if any needs to be taken to reduce risk sufficiently.

Review and revision

The assessment should be reviewed or revised following any of the following:-

Any changes to legislation

Any significant change of work practices

Any significant change in staff levels

Staff changes or a new group of relevant persons

Any structural or material alteration to the premises

Any near miss or fire

It is recommended that the assessment be reviewed at least annually

25/07/2018 5


4. Hazardous atmospheresAll flammable atmospheres and areas should be assessed as to which zone the risk area falls into, flammable atmospheres are classified into three hazard groups which are:

Zone 0: That part of a hazardous area in which a flammable atmosphere is continuously present or present for long periods or for more than 1,000 hours per annum (e.g. inside petroleum tanks)

Zone 1: That part of a hazardous area in which a flammable atmosphere is likely to occur in normal operation or for between 10 and 1,000 hours per annum (e.g. near petroleum filling pumps).

Zone 2: That part of a hazardous area in which a flammable atmosphere is not likely to occur in normal operation and, if it occurs, will exist only for a short period or for between 0.1 and 10 hours per annum.

5. Creating a hazardous zone planTo assist the assessor in completing an assessment, and employees in understanding the findings and evacuation procedures/plans it is recommended that plan drawing of the premises is prepared, which should be attached to the risk assessment. The plan should show all flammable atmospheres and which zone it falls into, such as:

Zone 0 areas =

Within any access chamber or pit in which there are tanker delivery hose connection point(s).

Within an oil separator (petrol interceptor).

Zone 1 areas =

1m radius around the road tanker delivery and vapour return hose connections extending down to ground level.

1m radius along the delivery hose route from the tanker connection point(s) to the tank connection point(s).

1m radius from a tank fill point (above ground)

1m radius from the edge of the chamber if fill point is below ground.

Within petrol tank access chambers which do not have tank fill points.

2m radius around tank venting point(s) which do not have a stage 1b vapour recovery system.

1m radius around a venting point of an oil separator (petrol interceptor)

Within the access chamber of an oil separator (petrol interceptor).

Within a 4.1m radius of a petrol delivery hose connection on a dispenser (without stage 2 vapour recovery).

25/07/2018 6


Zone 2 areas =

4m radius of tanker delivery hose connection point(s).

4m radius of above ground off set fill connection(s).

1 m radius around vapour return hose connection point.

2m radius around tank venting points where the site has stage 1b vapour recovery installed.

2m radius from the edge of an oil separator (petrol interceptor) access chamber.

Within a 4.1m radius of a petrol delivery hose connection on a dispenser (with stage 2 vapour recovery in operation).

Note: additional hazardous zones are present and must be identified on sites where LPG or other highly flammable motor fuels are stored and dispensed.

25/07/2018 7


6. Example of a hazardous zone plan

25/07/2018 8


7. BibliographyDetailed guidance on the various standards listed in the guidance note may be obtained from the following bibliography.

Available from… Title

Energy Institute61 New Cavendish Street LondonW1G 7ARTelephone: 020 7467 7100Fax: 020 7255 1472E-mail: [email protected] Web: www.energyinst.org.uk

Design, Construction, Modification, Maintenance and Decommissioning of Filling Stations

The Stationery Office Fire safety in offices and shops(Mail, Telephone, Fax & Internet Orders) ISBN-13: 978 1 85112 815 0

TSO Orders/Post Cash Dept The Petroleum (Consolidation) RegulationsPO Box 29 2014NorwichNR3 1GN The Health and Safety at Work etc. Act 1974

Telephone: 08706005522 The Management of Health and Safety atWeb: https://www.tsoshop.co.uk/ Work Regulations 1999

The Dangerous Substances and ExplosiveAtmosphere Regulations 2002

The Regulatory Reform (Fire Safety) Order2005

Petroleum Enforcement Liaison Group (PELG)

Web:https://energy.soutron.net/Library/Download.aspx?id=6515

Petrol Filling Stations Guidance on Managing The Risk of Fire & Explosion (The Red Guide)

25/07/2018 9

https://energy.soutron.net/Library/Download.aspx?id=6515

https://energy.soutron.net/Library/Download.aspx?id=6515

https://www.tsoshop.co.uk/


UKLPGCamden HouseWarwick RoadKenilworth Warwickshire CV8 1TH

Email: [email protected] Web: www.uklpg.org

Code of Practice 1: Part 1 2009 Edition - Bulk LPG Storage at Fixed Installations : Design, Installation and Operation of Vessels Located Above Ground (January 2009)

Code of Practice 1: Part 3 - Bulk LPG Storage at Fixed Installations: Examination and Inspection (2012)

Code of Practice 1: Part 4 - Bulk LPG Storage at Fixed Installations: Buried/Mounded LPG Storage Vessels (February 2008)

Code of Practice 11 - Autogas Installations (June 2001) incorporating Amendment 3, 2003

Code of Practice 20 - Automotive LPG Refuelling Facilities (November 2001) incorporating Amendment 12004

Code of Practice 22 - Design, Installation and Testing of LPG Piping Systems : 2011

25/07/2018 10


8. Risk Assessment (delete or amend red text as required)

Premises details

Premises Name: Use of Premises:

Address: Name of the Responsible Person:

Post Code: Position or status:

Tel:

Date of Assessment: Date of Review:

Name of Lead Risk Assessor: Risk Assessment Reviewed by:

Position: Position:

General statement of policy

Provide a statement specifying the planning, organisation, control, monitoring and review of the risk assessment.

Planning – How the employer proposes to complete the fire risk assessment and determine priorities in eliminating any hazards and reducing risks to persons.

Organisation – How the organisation is structured. To include how health and safety information is communicated to all employees, and what their involvement has been in complying with all aspects of the fire risk assessment.

Control - Identify the people (at all levels) who may have responsibility for carrying out the management of health and safety issues throughout the workplace.

Monitoring – Identify how the employer will measure the success of the health and safety policy. This should include regular checks of fire precautions, investigation of causes of incidents and the recording of other relevant information.

Review – Identify a regular review procedure to include any identified deficiencies and a process by which they can be rectified.

Signed: Print Name: Date:

25/07/2018 11


25/07/2018 12


8a. Hazardous zone plan Create a hazardous zone plan based on your premises here.

25/07/2018 13


8b. Risk assessment (delete amend red text as required)

ActivityRisk/Hazard

Associated with Activity

Existing Control MeasuresSignificant Findings

(risk adequately controlled?)

Any Action Required (Who & time scale)

Engineered Managed Yes NoTanker unloading Overfill/crossover

Impact

Actions by unauthorised personnel

Spillage

Uncontrolled vapour release

Fire/explosion caused by ignition of vapour following uncontrolled release of product

Leak

Ignition sources

Collision

Reversing tanker

Examples:

Overfill prevention/high level alarm

Correct labelling of fill points/signage

Stage 1b vapour recovery

Vent pipe location

Location/protection of fill pipes (tanker stand)

Impervious surface to tanker stand

Drainage of tanker stand/tank fill point area to a retention system.

Driver controlled delivery equipment

Adequate lighting

Hazardous area classification / suitability of equipment

Provision of fire-fighting equipment & absorbent material

Examples:

Inspection / maintenance regime

Staff training

Delivery documentation

Provision of personal protective equipment

Implemented emergency procedure

Forecourt closed during deliveries

Tanker delivery area coned and cordoned off

Staff supervision of forecourt and vehicle marshalling

25/07/2018 14


Storage of fuel on site

Leak

Uncontrolled vapour release


Examples:

Secondary containment

Leak detection system

Observation / monitoring well(s)

Stage 1b vapour recovery

Gauge systems

Automated reconciliation system

Cathodic protection

Provision of fire-fighting equipment and absorbent material

Examples:

Staff training

Third party statistical inventory reconciliation

Wet stock reconciliation

Inspection / maintenance regime and records of same

Provision of personal protective equipment

25/07/2018 15


Dispensing of fuel by members of public

Leak

Spillage


Vehicular impact

Vapour release

Equipment failure

Ignition sources

Members of public

Examples:

Dispensers to approved standard

Dispensers operating a stage II vapour recovery system

Labelling / signage

Adequate lighting

Impact check valves (pressurised pumping / lpg)

Position of dispenser(s) (vision / impact)

Isolation / emergency switches

Impact protection of dispenser(s)

Under pump valves (suction)

Loud speaker system

Impervious forecourt surface

Drainage of dispensing area to a retention system

Electrical equipment suitable for hazardous zone


Examples:

Staff training

Inspection / maintenance regime

Provision of personal protective equipment for staff

Provision of first aid kit and first aid training

Implemented emergency procedure

25/07/2018 16


Carrying out repair, maintenance or modification

Ignition sources

Leaks

Spillage

Unauthorised personnel

Vapour release


Impacts

Examples:

Correct equipment to be used in hazardous areas

Provision of suitable lifting equipment available for access chamber covers


Provision of cones and barriers

Adequate lighting of working area

Examples:

Competent contractors / safety passport

Staff training

Provision personal protective equipment

Emergency plan

Contractors documentation:

clearance certificates

method statement

risk assessment

Visitors book

25/07/2018 17


Regulatory Reform (Fire Safety) Order 2005:Consideration of staff and public within associated premises (or who may be affected as a result of a fire at the premises)


Fire caused by ignition of combustible materials.

Examples:

Suitable and sufficient means of escape

Suitable and sufficient provision of fire-fighting equipment

Fire alarms and detection

Fire resisting separation

Emergency lighting

Isolation switches

Examples:

Staff training

Maintenance of fire-fighting equipment / alarms / separation

Emergency plan

Fire Risk Assessment

Competent persons

25/07/2018 18

Documents

This Risk assessment template can be used for … · Web viewThe use of this fire risk assessment template will not prejudice any enforcement action that may be taken by Cornwall