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Powerpoint presentation of the features and content of The Working Capital Monitor including screenshots of the different elements in working capital.
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The Working Capital Monitor
Working Capital 3 Major Operational Processes
Balance Sheet €m
Fixed assets 1,355
Current assets
Stock
Debtors
Current liabilities
Creditors
___
Net current assets 537
Cash 263
Loans (2,314) ___
Reserves / net assets (194) ___
(raw materials, WIP and finished goods)
Stock
+
Debtors(money owed to us for our products)
-
Creditors(money we owe for our purchases)
=Working capital requirement
Other assets and liabilities
505
(283)
315
(35)
Customer discounts/bonus (47)
Days Sales Outstanding
Days Inventory Outstanding
Days Payables Outstanding
Some Working Capital myths….
... is a finance issue
... is a balance sheet item
... is improved only with systems implementation or strategic changes
.. has a negative impact on Customer Service (“collect early, push the products out and pay late”…)
.. generates little benefit
Perception: Working Capital Reality: Working Capital
… is an operational issue
… impacts Income statement
… is improved with new policies, processes and metrics
… improves Customer Service (“pay, deliver, collect to what has been negotiated”)
… can be improved 20-30% by process optimization
The Working Capital Mechanism
Cash
Purchasing
Payments
Production
Inventory
Sales
Invoicing
Invoice collection
Ord
er T
o Ca
sh
Purchase To Pay
Cash Conversion Cycle
DPO
DSO
DIO
Working capital can be represented as a timeline
TimeCreditors cycle
Order placed
Order received
Cashreceived
Cash Paid out
Goods held as stock or WIP
Forecast to FulfillProcess (FTF)
Order to Cash Process (OTC)
Debtors Cycle
Cash tied upAs WCAP
Purchase to Pay Process (P2P)
Provider of working capital
Time
Creditors cycle
Order placed
Order received
Cashreceived
Cash Paid out
Goods held as stock (DIO)
Forecast to FulfillProcess (FTF)
Order to Cash Process (OTC)
Debtors Cycle
Working Capital Provided
Purchase to Pay Process (P2P)
The Ackinas Working Capital Solutiono Daily monitoring solution for Working Capital and
related ratioso Single or multiple entity related and back-office
solution independento Automated extraction, transformation and integration
of datao Enable different levels of aggregation
• OU/BU, Country, Group• Customer and group level (Key accounts)
o Reporting and alertingo KPI follow-up and action managemento Historical information tracking
Cash &Credit
Management
Ackinas WCM Solutions
Mor
e sp
ecifi
cDeeper
Order toCash
Purchase toPay
Forecast tofulfill
Cash &Credit
ManagementThe Working Capital Solution box
Wider
Optimising receivables: more than just improving collections management
Order to Cash Cycle
CashCollection & Dispute Management
ManageAccount Receivable
IssueInvoices
VerifyCredit-worthiness
ProcessOrders
Manage Customer Contracts
• Market & customer risk • Channels to market • Pricing• Payment terms• Master file data• Sales forecast
• Order limits• Method of payment• Credit enhancement• Order Fulfilment• Volume rebates• Financing
• Billing triggers• Multiple formats• Reducing mail lag• Invoice accuracy• EDI• e-Billing• A/R posting
• Credit rating and evaluation procedures
• Credit limits• Organisation• Risk management• Technology• Reporting
• Ownership• Reporting• Credit policy• Unapplied cash• Surface and record• Payment discounts
• Electronic receipts• Auto -matching• Audit trail• Identify root causes• Resolve queries• Eliminate causes
Increaseprofitability Reduce cycle time Minimise
unbilledMinimise bad debt levels
Minimise AR balance
Minimise Overdues and credit notes
Process aim
Key drivers
Accounts Payables is more than just paying later
Purchase to Pay Cycle
PayInvoices
Process/book Invoices
AssessSupplier Performance
OrderMaterials
Choose Suppliers & Negotiate Contracts
• Purchasing policy• Multiple sourcing• Assess vendor risk• Risk ratings• Vendor reduction• Pricing• Payment terms• Settlement discount
• Purchasing and approval controls
• RFP/Tender process• Auctions• e-procurement• Use of preferred
suppliers and group frameworks
• Rebates
• Dispute management• Quality Management• Contract Mgt• Prioritise spend• Purchase order
managementand control
• Use of EDI
• Invoicing timing• Responsibility• Authority levels• Validation • Dispute resolution• Input to systems• Consolidated invoices• ePayables and
automation
• Settlementdiscounts
• Prioritise critical suppliers
• Method of payment• Payment frequency
Process aim
Key drivers
Minimise sourcing cost Optimise timing Increase supplier
performance Increase cycle time Maximise Accounts Payables
Reductions in inventory require fine-tuning the entire end-to-end process
Forecast to Fulfil Cycle
Delivery and Customer ServiceProduction PlanningReceive Materials &
Manage InventorySalesForecast
Product Development
• Purchasing policy• Make or buy• Market dynamics• Plant organisation• Inventory objectives
• Supply and cost of inputs• Supply of labour• Demand drivers• Safety stock• Lead times
• Product range &SKUs
• Scheduling• Targets• Shift patterns• Line utilisation &
change over• Product quality• Minimal variation• Forecast requirements
• Stock planning• Technology• Controls• Stock audit &
leakage• Returns• Excess stock• Obsolescence• Maintenance stock
• Picking & packing• Part shipments• Distribution network• Shipping regulations• Proof of delivery & billing triggers• Product returns• Maintenance plan options• Response times• In-house or outsource• Product quality• Billing accuracy
Minimise cost base Accurate future sales driven forecasts
Minimisation of stock holding
Strategic customers prioritised
Minimise stock held in distribution network
Process aim
Key drivers
Multi Level Analysis Structure
BU BU BU
Country A
Group
Country B
Key Account
Account
Customer/ Supplier
Account
Customer/ Supplier
Site Site Site
Alerts
o On working capital levels/dayso On WC ratio levelso On CCC dayso On AR levels and debtor dayso On AP levels and creditor dayso On inventory levels and days
Simulations
o Increase/decrease DSO/DIO/DPOo Increase/decrease Inventoryo Increase/decrease Receivables/payables and
debtor/creditor dayso Any combinations
Advantage of Financial Reporting on Working Capital
o Provide insight in day-to-day and year-to-date cash positionso Enable analysis of problem areas in the financial management.o Facilitate risk management.o Enable simulation of e.g. future cash positions.o Enable action management.o Enable alerts for e.g. lacking of segregation of duties.o Enable benchmarking across operational units, countries and industry groups.o Quantify money flow in the supply chaino Install early warning for overtrading (over-stretch the financial resources of the
business). o …
AWaCS Architecture
CollaborationServer and DB(SQL, Oracle)
Analysis, alerting & Simulations
Local Database
Data Extraction & Transformation
Ackinas WCTransformation
Database
Local Database
Local Database
Local Database
Local Database
Local Database
Ackinas WCM Database
Working capital strategy
Weeks / Months
> ½ Year
High
Low
Risk and compliancemanagementCustomer &
product profitability
Improve WC data:
better statistics andmulti entity
Prioritization of efforts to tackle quick-wins first
Added
value
Time to realize added value
Rationalisesuppliers and
customer policy
Realise process tuningon WCM
Performance managmentand PDCA
Set process targetsadministrative and
operational
React faster on issues
Improve processes to reduce possible issues
Reduce complexity (Pareto)Forsee issues
½ Year
Screenshots
Dashboard
DSO trend analysis
Simulations cash conversion cycle
Stock value vs target
DPO trends
Working capital simulations vs best performing
Contact
Steven Van der [email protected]. +32 3 289 29 04Gsm. +32 486 57 10 45
Ackinas bvbaPrins Boudewijnlaan 302550 Kontich Belgium www.ackinas.com