The University of Oxford is a member of the · Web viewGray Laboratory Cancer Research Trust A wholly-owned subsidiary of the University of Oxford since 30 June 2006 Registered in

Job description and selection criteria

Job title Finance Assistant

Division Medical Sciences

Department Oncology

Location Old Road Campus Research Building, Oxford

Grade and salary Grade 4: £20,989 to £24,298 p.a. (pro rata for part-time).

Hours 2 posts (full-time and part time will be considered)

Contract type Fixed-term for three years in the first instance

Reporting to Finance Officer

Vacancy reference 024

Additional Information

This role will not attract sufficient points to obtain a sponsored Tier 2 visa under the points based immigration system. However, applications are welcome from candidates who don’t currently have the right to work in the UK, but who would be eligible to obtain a visa via another route

IntroductionThe University The University of Oxford is a complex and stimulating organisation, which enjoys an international reputation as a world-class centre of excellence in research and teaching. It employs over 11,000 staff and has a student population of over 22,000.

Our annual income in 2013/14 was £1,174.4m. Oxford is one of Europe's most innovative and entrepreneurial universities: income from external research contracts exceeds £478.3m p.a., and more than 80 spin-off companies have been created.

Gray Laboratory Cancer Research TrustA wholly-owned subsidiary of the University of Oxford since 30 June 2006

Registered in England. Registered Office: University Offices, Wellington Square, Oxford OX1 2JDCompany No. 3020745/Not for profit/Limited by guarantee

Gray Laboratory Cancer Research TrustOld Road Campus Research BuildingRoosevelt DriveOxford OX3 7DQ

Professor W Gillies McKenna, MD, PhDFRCR, FIBiol, FMedSciDirector Tel: 01865 617332 Fax: 01865 617318 Email: [email protected]

Oxford is a collegiate university, consisting of the central University and colleges. The central University is composed of academic departments and research centres, administrative departments, libraries and museums. There is a highly devolved operational structure, which is split across four academic divisions, Academic Services and University Collections and University Administrative Services. For further information, please see:www.ox.ac.uk/staff/about_the_university/new_to_the_university/structure_of_university

For more information please visit www.ox.ac.uk/about

Medical Sciences DivisionThe Medical Sciences Division is an internationally recognised centre of excellence for biomedical and clinical research and teaching. We are the largest academic division in the University of Oxford.

World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care.

For more information please visit: http://www.ox.ac.uk/divisions/medical_sciences.html

Oncology Department The Department of Oncology within the Medical Sciences Division was created in October 2010, under the headship of Professor Gillies McKenna. The aims of the Department include the development of truly multidisciplinary and collaborative oncology research in Oxford. Working closely with colleagues in the new state-of-the-art NHS Oxford Cancer Centre, research can be rapidly and efficiently translated into cutting-edge clinical treatment for cancer patients.The Department incorporates the Cancer Research UK and Medical Research Council Oxford Institute for Radiation Oncology, as well as a number of internationally recognised research groups working in oncology and related fields. Currently the Department has activities on four sites in Oxford these are the Old Road Campus Research Building, the Weatherall Institute of Molecular Medicine, the Radiobiology Research Institute, and in the Oxford Cancer Hospital. The University of Oxford, Department of Oncology has over 400 staff and more than 120 graduate students, and is one of the largest departments in the Medical Sciences Division. The Department of Oncology also hosts the CRUK Cancer Research Centre and the EPSRC/CRUK-funded Oxford Cancer Imaging Centre.The University of Oxford is a member of the Athena SWAN Charter and holds an institutional Bronze Athena SWAN award. The Department of Oncology holds a departmental bronze Athena award in recognition of its efforts to introduce organisational and cultural practices that promote gender equality and create a better working environment for both men and women.

For further information please visit: http://www.oncology.ox.ac.uk



http://www.athenaswan.org.uk/

http://www.ox.ac.uk/about

http://www.ox.ac.uk/staff/about_the_university/new_to_the_university/structure_of_university

Job descriptionOverview of the role

The post holder will be a key member of the departmental finance team reporting to the Finance Officer (Accounts) and part of a team of Finance Assistants within the department, who are an important link between the research scientists and many suppliers of consumables and equipment. They will need to prioritise and manage their workload effectively whilst working with minimal supervision. The post holder will be employed by The Gray Laboratory Cancer Research Trust, a wholly-owned subsidiary of The University of Oxford.

Responsibilities

Purchasing:

Processing of purchase orders for goods and services, including: Checking information on the e-mail request is correct Coding requisitions against appropriate research grants or departmental funds Authorising the requisition where the total value falls within the authority level of the

Finance Assistant Safeguarding against requisitions being processed twice Checking and sending the purchase order, with VAT exemption certificate if appropriate, to

the supplier Acceptance and receipting of goods on delivery.

Ordering of stationery or other ad hoc supplies as required by the finance office.

Accounts payable:

Processing of invoices for payment, including checking delivery notes, against research grants or departmental funds. Safeguarding against invoices being paid twice.

Reconciliation of foreign currency invoices. Dealing with banking transactions such as petty cash and cheque donations.

Accounts receivable:

Production of invoices as requested, ensuring appropriate records are maintained. Dealing with internal recharges, e.g. photocopying, telephones etc.

General activities:

Collation, filing and photocopying/scanning information as required. Dealing with claims for reimbursement of allowable expenses. Maintaining a travel log, including a record of all mileage claims, to ensure tax regulations

are complied with. Dealing with all internal and external queries by letter, phone, fax and email. Carrying out regular checks in line with agreed procedures, including the preparation and

review of reports from Oracle (e.g. open orders, invoices on hold) and subsequent follow-up actions.

Opening and sorting Finance Office mail and distributing accordingly.



Proactively suggest, develop and implement systems to increase efficiency within the finance office.

Ensuring that all of the above duties are carried out in line with University Regulations, and keeping informed of any changes made to them.

Review monthly VAT transactions and submit Intrastat returns. Ensuring regular liaison with the Finance Officer (Accounts) and other members of the

Finance Team to ensure the efficient running of all Finance Office operations. To participate and contribute directly to group discussions and meetings. To attend departmental meetings as appropriate. To inform the Finance Officer (Accounts) and the other senior management team members

about progress or difficulties in providing services to internal and external stakeholders. To act at all times in the interests of the Department to ensure good management practice. To be accountable for their own professional conduct within the Department. To maintain confidentiality. To undertake other duties as may be required from time to time that are commensurate

with the grade and responsibilities of the post. To conduct him or herself with due regard to the University Equal Opportunities and Data

Protection policies.

Selection criteria Essential

Computer literate and proficient with computer based accountancy systems. Customer focused. Effective team working skills. Experience of working within a finance office environment. Experience working in a busy office and at meeting operational deadlines. Ability to manage a large workload whilst maintaining a high degree of accuracy and

attention to detail. Ability to work on routine matters with little supervision. Excellent verbal and written communication skills.

Desirable Relevant experience within a University environment. Previous Oracle financials experience.



Working at the University of Oxford

For further information about working at Oxford, please see: www.ox.ac.uk/about_the_university/jobs/supportandtechnical/

Please note that parking is severely restricted on the Old Road Campus in Headington and you will not be able to park on site.

Additional Information

The successful applicant will be employed by the Gray Laboratory Cancer Research Trust, a wholly-owned subsidiary of the University of Oxford. He/she will be eligible to join the Superannuation Arrangements of the University of London (SAUL).

How to applyTo apply for this role, please send a completed application form, CV and supporting statement to: [email protected]

Please state the title and vacancy reference of the post you are applying for.

Please provide details of two referees and indicate whether we can contact them at this stage.

The supporting statement should describe what you have been doing over at least the last 10 years. This may have been employment, education, or you may have taken time away from these activities in order to raise a family, care for a dependant, or travel for example. Your application will be judged solely on the basis of how you demonstrate that that you meet the selection criteria outlined above and we are happy to consider evidence of transferable skills or experience which you may have gained outside the context of paid employment or education.

All applications must be received by midday on the closing date stated in the online advertisement.



http://www.ox.ac.uk/about_the_university/jobs/supportandtechnical/

Documents

The University of Oxford is a member of the · Web viewGray Laboratory Cancer Research Trust A wholly-owned subsidiary of the University of Oxford since 30 June 2006 Registered in