The Presbyterian Church in Canada The Presbytery of ...presbyc-m.com/wp-content/uploads/2019/04/20190305...Mar 05, 2019 · 19-005 From R. Jaggard, received January 9 - Mexico Mission

The Presbytery of Calgary-Macleod within St. Andrew’s Calgary March 5, 2019 /19

_______________________ Presbytery Clerk – Dewald Delport

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The Presbyterian Church in Canada The Presbytery of Calgary-Macleod

Alberta, Canada

Regular Meeting March 5, 2019

Gathering in God’s Name Called to Order & Constitution

At Calgary, Alberta, and within St. Andrew’s Presbyterian Church there, the Presbytery of Calgary-Macleod met in regular session on Tuesday, March 5, 2019, at 1:06 p.m. Following devotions, which were conducted by Rev. Jared Miller, the Moderator, the Rev. Kobus Genis, constituted the meeting with prayer.

Treaty 7 It is acknowledged that the land on which we gather as the Presbytery of Calgary-Macleod is the traditional Treaty 7 territory of the Niitsitapi (Blackfoot Confederacy: Kainai, Piikani, and Siksika), Tsuut’ina, and Stoney Nakoda people, as well is the homeland of the Métis Nation of Alberta, Region 3.

Roll Present with the Moderator Kobus Genis were the ministers of Word and Sacrament: Tim Archibald, Peter Baek, Bertalan Bocskorás, Bruce Clendening, Peter Coutts, Dewald Delport, Hugh Jack, Jin Woo Kim, Clay Kuhn, Maren McLean Persaud, Jared Miller, Jean Morris, Dianne Ollerenshaw, Mark Tremblay, and Jack Van Pernis; and ruling elders: John Chik, Bill Cocks (FaceTime), Audrey Cole, Richard Crowe, Dolly Forcade, Cathy Gale, Randy Jaggard, Pat Kover, Bill Lockley, David Love, Tom Paasuke, Jeanne Phené, Karen Robbins, Linda Sonley (FaceTime), and Jenny Thomson (Alternate St. Giles). Entering the court after the constitution, as noted in the minutes, were: Nick Athanasiadis, Mary Rozsa de Coquet.

Regrets Regrets were received from Minister of Word and Sacrament: Peter Baek, Grant Gunnink, and Jeffrey Lackie; and ruling elders: Sandra Cameron Evans, Sandi Churchill, and Teddy Picket.

Appendix

Minister on the Appendix also present were: Frank Breisch, Murdo Marple, Che Napoleon, and Christian Persaud. Also present: Phil Gaiser (treasurer) and Sheila Kirkland (St. Andrew’s, Calgary).



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Courtesies The Moderator welcomed: Brenda Arndt (Bethany Care, Calgary) and Francis Owusu (Guest).

Being the Body of Christ Business Arising Business Arising

None

Actions of the Moderator

The Moderator had no report.

Docket The Clerk presented the docket for the day: Stated Hours:

1) Brenda Arndt from Bethany Care Calgary, for 20 min after the correspondence report 2) Dianne Ollerenshaw for Indigenous Gathering Place Community Conversations from 2:20 till 3 p.m.

Changes to the Docket: None It was agreed that the hours of meeting be 1:00 p.m. to the conclusion of business with a break for refreshments at 3:15 p.m.

MOVED by D. Delport, seconded by J. Phené, that the docket be adopted. CARRIED

Jan 8, 2019

The minutes of the regular meeting held on, January 8, 2019, were presented. MOVED by D. Delport, seconded by J. Phené, that the minutes be adopted. CARRIED

Correspondence The Clerk presented the correspondence. Recommendation: MOVED by D. Delport, seconded by J. Phené, that the correspondence be dealt with as indicated below. CARRIED

Receive for Information

File # Correspondence 19-001 From M. Tremblay, received January 3 - CIC Upcoming

Events - emailed to presbytery January 4. 19-005 From R. Jaggard, received January 9 - Mexico Mission Trip -

emailed to presbytery January 9.



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19-006 From K. Plater, received January 10 - Mission Opportunities - emailed to presbytery January 11.

19-009 From M. Tremblay, received January 16 - CIC Upcoming Events - emailed to presbytery January 16.

19-010 From D. Parkin, received January 17 - Education Opportunity - emailed to presbytery January 18.

19-011 From M. Tremblay, received January 18 - CIC Clergy Letter for 2019 UN WIHW, emailed to presbytery January 18.

19-014 From M. Leung, received January 21 - December 2018 Presbyterians Sharing Update - emailed to presbytery January 22.

19-016 From D. Ollerenshaw, received January 23 - Meet Moderator of 144 GA - emailed to presbytery January 24.

19-018 From C. Stephenson, received January 25 - Position Available at Grace - emailed to presbytery January 25.

19-019 From M. Tremblay, received January 24 - CIC Upcoming Events - emailed to presbytery January 25.

19-020 From K. Muir, received January 30 - Changes to the Rolls for January 2019 - emailed to presbytery January 31.

19-041 From D. Parkin, received February 14 - Dying to Know seminars - emailed to presbytery February 14.

Administration Committee

19-013 From T. Hamilton, received January 21 - Strategic Plan Survey - emailed to A. Cole, convenor.

19-025 From A. Carr, received February 5 - Climate Change, environmental issues - emailed to A. Cole February 6.

19-032 From J. Morris, received February 7 - Request to be placed 0.6 FTE effective April 1 - emailed to A. Cole February 8.

19-040 From M. Tremblay, received February 13 - Question and Request for Administration Committee - emailed to A. Cole February 13.

Refer to the Clerk

19-002 From J. McCarthy, received January 4 - Extract, Motion for Ministry Review.

19-003 From J. Lackie, received January 7 - Response to the Unity and Diversity Paper.

19-004 From H. Cho, received January 7 - Presbytery Statistics. 19-007 From K. Robbins, received January 12 - Microfilming



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question - forward to clerks of session January 15. 19-008 From D. Veenstra, received January 14 - 2018

Congregational Statistical Forms and Process - emailed to Clerks of Session January 15.

19-012 From J. Hazlett, received January 22 - Work Absence Certificate.

19-015 From K. Christopher, received January 21 - YAR Forms, mailed to General Assembly Office.

19-017 From B. Bocskoras, received January 23 - Police Check - filed.

19-021 From K. Muir, received January 30 - Clerks of Synods and Presbyteries - filed in binder.

19-022 From T. Hamilton, received January 29 - Received list of commissioners.

19-023 From D. Muir, received January 28 - National Staff extensions - filed in binder.

19-024 From T. Hamilton, received February 4 - Receipt of YAR to 2019 GA.

19-026 From D. Ollerenshaw, received February 6 - Correspondence from F. Owusu.

19-027 From D. Ollerenshaw, received February 6 - Letter from F. Owusu regarding mission trip to Calgary that was send to Clerk of West Toronto, Ministry Committee West Toronto, Clerk of Session Ghanaian Presbyterian Church Toronto, Minister in-charge Ghanaian Presbyterian Church Toronto.

19-028 From D. Ollerenshaw, received February 6 - Self-introduction from F. Owusu.

19-029 From D. Ollerenshaw, received February 6 - F. Owusu request for meeting with D. Ollerenshaw.

19-030 From D. Ollerenshaw, received February 6 - Confirmed meeting with F. Owusu at St. Giles with D. Delport and M. Tremblay also attending.

19-031 From D. Ollerenshaw, received Feb 6 - F. Owusu confirm time and place of meeting.

19-033 From D. Ollerenshaw, received February 7 - Letter with information re. F. Owusu in Calgary - was send to D. Delport, M. Tremblay, and M. Brough (Program Coordinator, Cyclical PCC).

19-034 From M. Brough, received February 7 - Acknowledge letter from D. Ollerenshaw re. Letter with information re. F. Owusu in Calgary.

19-035 From J. Smit (Clerk of West Toronto), received February 6 - Confirmation that F. Owusu has graduated and is certified for ordination and under the care of the Presbytery of West Toronto.

19-036 From T. Hamilton, received February 11 - Creation Care



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Levy for Future GA. 19-037 From G. Gunnink, received February 12 - Valleyview

congregational stats and financial statements. Filed in 2018 Congregational Stats.

19-044 From B. Clendening, received February 21 - PIC - filed in cabinet under “Police Checks.”

19-045 From J. Astop, received February 19 - Spring Grant Deadlines.

Treasurer

19-038 From J. Hazlett, received February 12 - Receipts - emailed to P. Gaiser February 13.

19-042 From D. Ollerenshaw, received February 16 - Expenses Moderator Cho’s visit in Calgary-Macleod - was emailed to Treasurer and Clerk.

Mission and Strategy

19-039 From F. Owusu, received February 12 - Self Introduction and Enquiry - received at a face-to-face meeting with Owusu who gave hard copies to D. Ollerenshaw, M. Tremblay, and D. Delport.

19-043 From F. Owusu, received February 18 - Self Introduction and Enquiry, and Congregational Membership List and Register - email was sent to Clerk, M. Tremblay and D. Ollerenshaw were CC’ed. February 19, Clerk forwarded the correspondence to M. Tremblay.

The Clerk noted that on February 24 he received an email from C. Smith (Clerk of Session, Grace) in support of the move of Rev. Dr. J. Morris to a 0.6 position of Associate Minister, Pastoral Care.

Stated Hour Stated Hour

Brenda Arndt from Bethany Care Calgary



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Discerning the Future of our Presbytery

Prayer

K. Genis led us in a Prayer of Invocation. Enthusiasms Enthusiasms and Concerns Regarding the Ministries of the

Presbytery • M. Tremblay – Knox Calgary continues work with refugees; the

congregation enjoys this ministry. The congregation has a relationship with Rainbow Railroad who helps LGBTQI refugees. The congregation has a fundraiser this Saturday to support this ministry.

• R. Crowe – Centennial has approved to sponsor a refugee family from Kenya. The congregation is discussing the possibility to sponsor a second family.

• C. Gale – Varsity has had an influx of children. The congregation needs more volunteers to help.

• B. Cocks – St. John’s needs a new room. On April 5 the congregation is hosting a “Raising the Roof” concert.

Theological Reflection Theological Reflection - None

Motion to receive

MOVED by C. Kuhn, seconded by J. Miller, that the reports be received and their recommendations considered. CARRIED

Mission & Strategy MISSION and STRATEGY– Mark Tremblay (convenor)

Position Description Director of Presbytery of Calgary-Macleod Cyclical Network

Purpose

The role of the Director of the Calgary-Macleod Cyclical Network will work to create an ecosystem of leadership within the presbytery encouraging and supporting the awareness and creation of New Worshipping Communities within the bounds.

Responsibilities

A) Nurturing the Development and Sustainability of New Worshiping Communities (NWCs)

• Facilitate plans and systems for finding potential leaders of NWCs.



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• Identify systems for assessing potential leaders of NWCs.

• Develop systems for training leaders of NWCs while paying special attention to churches that are being actively supported by the presbytery. (Starters Lunches and Discerners Dinners

• Become familiar with systems and people for coaching leaders of NWCs.

• Create protocols for when to dissolve NWCs.

• Ensure awareness of and encourage the imagination and theological importance of starting NWCs within the everyday practices of all churches in the presbytery.

• Ensure NWCs know and follow The Presbyterian Church in Canada (PCC) policies on Leading with Care Policy, Sexual Assault, Sexual Harassment and Racial Harassment.

B) Administration

• Develop appropriate legal structures for the Cyclical Network.

• Develop and grow a sustainable budget for the Cyclical Network.

• Regular communication along with collaborative exploration and design with anyone who has questions and insights around starting NWCs.

• Work in collaboration with other Cyclical Networks, presbyteries, synods, and the PCC.

• Arrange big picture perspectives for the presbytery showing alignment with Core Values.

• Create frames for discerning and accessing monies needed to invest in different projects.

C) Contact with Cyclical

• Maintain quarterly communication with Executive Director of Cyclical Inc.



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• Participate in Cyclical protocols and events.

• Openness to the quality control suggestions of Executive Director of Cyclical Inc.

Characteristics and Qualifications

GENERAL

• Experience and knowledge of the PCC at all levels

• Understanding the unique characteristics and limitations of church planting movements

• Commitment to the theology, polity, and mission of the PCC

• Demonstrated familiarity with Presbyterian polity. (Ruling or Teaching Elder in the PCC preferred)

• Minimum five years of experience in church planting

PERSONAL CHARACTERISTICS

• Willing to work with persons of diverse cultures, theological perspective and political perspectives

• Optimism and ability to communicate the vision of NWCs

• Attitude of openness and sharing of power with other members of the presbytery

• Ability to govern one's own life and work within clear boundaries

PASTORAL SKILLS

• Ability to look at a situation and grasp the most important issues

• Ability to manage conflict

• Ability to listen and respond to people in the presbytery

• Ability to lead others toward the presbytery's vision

• Follow the Presbytery’s Confidentiality policy



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ADMINISTRATIVE

• Ability to plan and stay organized

• Ability to answer questions concisely

• Ability to communicate clearly in printed and spoken word

MANAGERIAL

• Ability to understand budgetary process

• Ability to manage the work of an office

• Ability to work with other staff

PROCESS

• Values individual contributions

• Ability to lead a group

• Skilled in group process skills

LEADERSHIP

• Has ability to articulate the vision of the Cyclical Network

• Will take risks

• Gains trust and respect of others

ACCOUNTABILITY

• To the Clerk and Convenor of the New Worshipping Communities Committee.

Recommendation 1: MOVED by M. Tremblay, seconded by J. Morris, that the Job Description of the Director of Presbytery of Calgary-Macleod Cyclical Network (CMCN) be approved.

CARRIED

Morris Motion MOVED by J. Morris, seconded by J. Van Pernis, that the Mission and Strategy Committee draft Terms of Reference for the New Worshipping Communities Committee. CARRIED

Morris Motion MOVED by J. Morris, seconded by M. Tremblay, that the Administration



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Committee consider readjustment the committee and position appointments of Presbytery. CARRIED

Recommendation 2: MOVED by M. Tremblay, seconded by _________ that a New Worshipping Communities (sub) Committee (NWCC) be formed. Recommendation 2 was not considered until Mission and Strategy Committee provide Terms of Reference for NWCC.

Position Description General Presbyter

Purpose The role of the General Presbyter (“GP”) is to assure the care and good order of the congregations, and foster a cohesive and mutually supportive Presbytery organization. The position is guided by the Presbytery’s vision –

to grow as a vibrant Christian faith community that works together in the service of God. and mission –

to support and equip individuals, congregations and partners for vital and viable ministries. This position will work with ministers, sessions/congregations within the Presbytery.

Responsibilities 1. Support and Resource:

a) Provide leadership for the biennial Presbytery visitations to congregations; maintain records of visitations and follow-up to ensure that recommendations arising from visitations are achieved in a timely manner.

b) Work cooperatively with the Director of Regional Ministries and Cyclical Director as appropriate, on programmatic aspects within the Presbytery.

c) Complete the annual records check for all congregations, following up to ensure the standards of The Book of Forms are maintained.

2. Encourage Relationships of Mutual Trust and Respect: a) Promote and facilitate dialogue, friendships and stronger

relationships within the Presbytery. b) Provide education on the role of Presbytery and the

Presbyterian Church in Canada (“PCC”) polity to provide clarity and increased understanding.

c) Attend events of significance in the life of Presbytery as time



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allows.

3. Facilitate and Develop Effective Communication and Information Flow within the Presbytery:

a) Foster ongoing information networks and partnerships. Collect information about existing resources and those willing to share them.

b) Make use of and promote social media activity and other innovative information technologies as communications tools.

4. Respond to Emergent Situations:

a) As directed by the Presbytery Clerk and the Convenor of the Clergy and Congregational Care Committee (CCCC), assess the situation for the CCCC.

b) Provide pastoral care to ministers on behalf of the Presbytery, as directed.

5. Participate in the Courts and Committees of the Church:

a) The GP shall attend meetings of the Presbytery and Synod. b) The GP is an ex-officio member of the CCCC and the

Administration Committee. c) The GP will not serve as an Interim Minister of a congregation, as

Moderator, or as Clerk of the Court. Terms of Service

This is a contract position for a three-year term that has the possibility of renewal. This position is half-time, which is deemed to be 22.5 hours per week, or 1,170 hours per year (hours inclusive of 22.5 hours / week x 5 weeks for vacation time). Financial compensation will be in accordance with the terms of the contract. The GP may be additionally contracted (with extra compensation) by the Presbytery when work is deemed necessary but beyond the scope of the regular contract position. This may include: service as Interim Moderator for a congregation within the Presbytery, extraordinary service in an emergent situation, or other tasks as deemed appropriate by the Presbytery. The GP will have an expense budget of $4,000 with full discretion of its use, in accordance with the usual practices of Presbytery. Expense reports will be approved by the Presbytery Clerk then submitted with receipts to the Presbytery treasurer. The Presbytery will ensure liability insurance coverage for the GP.



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Accountability and Review The GP is appointed by Presbytery and accountable to the Presbytery through the Presbytery Clerk and the Convenor of the CCCC, who will provide direct oversight of the GP. The GP will collaborate with the Presbytery Clerk and the Convenor of the CCCC to develop an annual work plan that will include specific objectives and deadlines. The CCCC along with the GP will be mutually responsible to ensure that the approved work plan is fulfilled. The CCCC will review the work of the incumbent, the position description and the requirements for the position within Presbytery annually.

The GP will maintain a time log of all activities, functions and tasks and provide a report including the time log as well as progress on the work plan to all regular meetings of the CCCC, and upon request by its Convenor. This will not only be for accountability, but also for priority setting and for evaluating the position.

The work of the GP will be governed by the Book of Forms and the “Confidentiality and Disclosure Guidelines for the General Presbyter” as adopted by the Presbytery of Calgary-Macleod on February 4th, 2014 (Presbytery minutes pages 33/14 – 36/14).

Key Competency Requirements 1. Excellent interpersonal skills, with an empathetic and thoughtful

approach to situations. 2. Understand the need to maintain confidentiality of sensitive

information and records. 3. Experienced in conflict management. 4. Strong communication skills, oral, and written. 5. Excellent time management skills. Strong planning, follow-up and

organizational skills. 6. Strong computer skills. Open to new technologies such as video-

conferencing. Minimum Qualifications

1. Member of the PCC in good standing for at least five years. 2. The person may be clergy, ruling elder, or layperson. 3. Strong working knowledge of the polity and ethos of the PCC. 4. University degree related to the functions of the position, or a

minimum of five years progressively related experience. A combination of education and experience will be considered.



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Recommendation 3: MOVED by M. Tremblay, seconded by J. Morris, that the revised Position Description of the General Presbyter (GP) be approved.

Miller Motion MOVED by J. Miller, seconded by J. Phené, to refer Recommendation back to Mission and Strategy. DEFEATED

Roll M. Rozsa de Coquet and N. Athanasiadis entered the court. B. Clendening and B. Arndt left the court.

Archibald Amendment MOVED by T. Archibald, seconded by C. Kuhn, that “Explore opportunities

for growth and expansion of ministry within the bounds” be added to the Position Description under 1. b). CARRIED Recommendation 3 as Amended. CARRIED Recommendation 4: MOVED by M. Tremblay, seconded by J. Morris, that the CCCC Committee review the purpose and content of the biennial visitation to congregations and report to a future presbytery. CARRIED Recommendation 5: MOVED by M. Tremblay, seconded by J. Morris, that a Search Committee for both positions be formed and begin to fill the positions jointly or independently and that developer Justin Beck be named as ex-officio. CARRIED

Cocks Amendment

MOVED by B. Cocks, seconded by L. Sonley, to add the following after ‘that’, “any current search team be disbanded and that.” CARRIED Recommendation 5 now reads: that any current Search Team be disbanded and that a Search Committee for both positions be formed and begin to fill the positions jointly or independently and that developer Justin Beck be named as ex-officio. Recommendation 5 as Amended. CARRIED



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At the June (2018) meeting of presbytery, the Mission and Strategy Committee was given power to issue on the roles and relationships as well as terms of reference of the South of Fish Creek Committee that was to be established by the Church Session of St. Andrew’s. The Rev. Dr. J. Morris is the presbytery liaison. At its last meeting the Committee received, considered and approved the following and bring it to the presbytery for information. The Rev. J. Miller attended the meeting to present the document. This is a first step. Now that the South Fish Creek (SFC) Discernment Team has been created and has its Terms of Reference, there are more exciting days to come. Further documents will be coming to the presbytery in future meeting as well as updates on their activities.

Report for Mission and Strategy: South of Fish Creek 20 February 2019 Submitted by Rev. Jared Miller Pursuant to the recommendations of Mission and Strategy, the following actions have occurred:

1) A South of Fish Creek Committee has been struck by the Session of St. Andrew’s

This action was completed at the regular meeting of Session on 25 September, 2018 Moved by J Miller, Seconded by B Judd THAT the actions of the moderator in creating the South of Fish Creek StARt Team be sustained

2) A Joint Committee of St. A and M&S to develop process for Terms of Reference

A committee comprising Pat and Duane Tritter, Bill Judd, Jean Morris and Jared Miller met at St. Andrew’s on 26 August, 2018 to finalize process for developing Terms.

3) Joint Team to develop terms for roles and relationships

The Following are those terms



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SFC StARt Discernment Team Purpose The Purpose of the SFC Discernment Team is to report monthly to Session the work being undertaken, to provide strategic leadership to the Ministry South of Fish Creek, and to cultivate a vision and discern steps for its implementation.

• be responsible for presenting an annual Ministry plan to Session ahead of the Annual Congregational Meeting

• provide Session at year end with a (minimum) three year plan of action

• work with Stewardship and Planning to create an annual budget for Ministry South of Fish Creek

• determine appropriate Timelines and Outcomes for each phase of the Ministry South of Fish Creek

• meet regularly to pray for the Ministry South of Fish Creek

• ensure that the personnel needs of Ministry South of Fish Creek are addressed

• promote participation in Ministry South of Fish Creek within the wider congregation of St. Andrew’s.

• report at each Session Meeting.

• ensure a communication plan is created and utilised

• communicate regularly with the Family Ministry Team about Programmes they are executing “with an eye toward South of Fish Creek”

Membership Membership will be for a one to three year, renewable, term. Lengths of Service to be agreed upon at the first meeting. The Members are Stephanie Werle & Brent Werle David Kurtz Carolyn Jerrard Alice Post Desiree & Stephen Henrichsen Bob & Lisa Fuenning Kim & Clem McLachlan Jean Morris – Presbytery Liaison Jared Miller – Ex Officio



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Tim Archibald – Ex Officio Debby Dorcas – Ex Officio Reporting The SFC Discernment Team reports directly to Session monthly on work undertaken in accordance with the work plan approved by Presbytery and presented to Session at the beginning of each year. The SFC Discernment Team reports to Presbytery through the Presbytery Liaison, through Mission and Strategy. Yearly recommendations from this team will be submitted to Session for consideration before being transmitted to Presbytery for approval through Mission and Strategy. Roles Associate Minister, Family Ministry Provide Operational Oversight to Ministry South of Fish Creek and Strategic Leadership to the SFC Discernment Team. Carries, Clarifies and Enacts the Vision. Convenor Call meetings as needed, ensure that meetings are minuted, and meet with the Minister and Presbytery Liaison as need to determine next steps per Mission Plan, prepare monthly report to Session Presbytery Liaison Support the Ministry of this committee in reporting to Presbytery through Mission and Strategy as required Relationship The team relates to Session as a standing committee and to Presbytery through the Presbytery Liaison, through Mission and Strategy The Associate Minister, Family Ministry relates to Session as Executive of Presbytery, to the team as Strategic Lead, and to Presbytery as active member in good standing. The Presbytery Liaison relates to Presbytery as active member in good standing, to Mission and Strategy as primary contact for ministry south of Fish Creek, to the team as Ex Officio member and to Associate Minister, Family Ministry as a resource. Stewardship of Resources St. Andrew’s has the responsibility for the stewardship of the SFC fund. The budget for this committee will be aligned with the decisions made by Presbytery and the Session regarding the South of Fish Creek monies.



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* A Stewardship of Resources Document (to be completed) will outline these relationships in detail, including an annual financial update to be submitted by April of each year. Review of Terms As Ministry South of Fish Creek develops, the terms of this committee will be subject to Annual review. Recommendation 6: MOVED by M. Tremblay, seconded by J. Morris, that the Document from The South Fish Creek (SFC) Discernment team containing its Terms of Reference be received for information as approved by the Mission and Strategy Committee. CARRIED

Stated Hour Stated Hour Dianne Ollerenshaw for Indigenous Gathering Place Community Conversations.

Break Presbytery had a coffee break from 3:01 p.m. to 3:20 p.m.

Roll M. McLean Persaud and C. Persaud left the court.

Mission and Strategy Committee continues

Reform Evangelical Presbyterian Church The committee received correspondence from Francis Owusu concerning the possibility of “re-forming the dissolved Ghanaian Presbyterian Church, Calgary.” Many issues, questions and concerns are raised by this request. The Committee’s initial reaction was that it was premature to support or deny the request. More information is needed. Recommendation 7: MOVED by M. Tremblay, seconded by J. Morris, that the Clerk of Presbytery, Moderator, Convenor of the Mission and Strategy Committee, Dianne Ollerenshaw, and Che Napoleon meet with Mr. Owusu: 1. to determine the nature of his presence within the bounds of this

presbytery 2. his relationship with the presbytery of West Toronto and the

Presbyterian Church in Ghana Also. to meet with the worshipping community without Mr. Owusu 3. to investigate their intention and desire to be aligned with the PCC 4. what has changed in the past few years to desire this alignment.

CARRIED



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Recommendation 8: MOVED by M. Tremblay, seconded by j. Morris, that the Clerk of Presbytery correspond with the Presbytery of West Toronto and the Presbytery of the Ghanaian Presbyterian Church to enquire of Mr. Owusu’s status. CARRIED J. Chik gave a verbal update regarding the June Presbytery Retreat.

Prayer A. Cole led is in Prayers for the Future of the Presbytery of Calgary-Macleod.

Reports on the Ministry of our Presbytery

Clergy and Congregational Care

CLERGY AND CONGREGATIONAL CARE- Clay Kuhn (Convenor)

Review of General Presbyter Job Description

The CCCC provided input into the General Presbyter Position Description review done by Mission and Strategy. As part of the discussion, work on the parameters of Presbytery Visitations was identified. CCCC had also identified this need and will be addressing it.

Congregational Visitations We are currently reviewing how we conduct congregational visits within our Presbytery. We hope to report back at the next Presbytery meeting. Visitations for the coming year include Knox Bassano/Gem, St. John’s Medicine Hat and Knox Calgary. Also, Grace Calgary and St. Andrew’s Calgary will be visited to see how the new teams are doing.

Study Leaves

Bertalan Bocskoras took his study leave between Christmas and New Year and read a book by German author Gerd Theissen about the Psychology of the first Christians. Sadly, he lamented that there is no English translation of the book. Permission was given to C. Kuhn to do a self-directed study leave on either March 18-23 or March 24-31. C. Kuhn will listen to the class recordings of the 2017 course “Reading Paul Missionally” by Michael Gorman offered at Regent College. In addition, he will read



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M. Gorman’s book “Becoming the Gospel: Paul, Participation, and Mission.”

Westminster Presbyterian Church Visitation Report ALL AGREED that A. Cole take the chair. MOVED by C. Kuhn, seconded J. Chik, that we move in camera. CARRIED Upon the conclusion of sitting in camera, the following motions, adopted in the in camera session, were reported as follows: Recommendation 1: That the Presbytery conduct a non-disciplinary review of ministry at Westminster Presbyterian Church, Calgary, as outlined by the Book of Forms section 334-339). Recommendation 2: That CCCC and the review committee create terms of reference for the ministry review and that CCCC be given power to issue the ministry review. Recommendation 3: That the ministry review team consist of the Rev. Jeff Lackie, Mr. John Chik, the Rev. Peter Coutts, and Ms. Mary Rozsa de Coquet. Recommendation 4: That the committee present its finding within 6 (six) months. Recommendation 5: CCCC wants to thank the visitation team for their hard work and diligence, and to the Minister, Session, Board, and Congregation who welcomed the Visitation team and openly participated with them. ALL AGREED that K. Genis resume the chair.

Administration ADMINISTRATION COMMITTEE – Audrey Cole (Convenor)

• Year-end financial There is a surplus of $12,000 • New Ministry Initiatives - $336,107 (is invested multiple GIC’s) • Gladys Black - $10,370 -> $370 is available • Cheques have been sent to congregations who overpaid • Riverside Fund -> $32,995 • The Assembly Council is doing a survey on the strategic plan for a

‘three-year” feedback on how the church is using the plan.



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The survey is on the website at www.presbyterian.ca/strategic-plan-survey Presbyters are encouraged to complete the survey to assist the Council in its review of the strategic plan.

N. Athanasiadis provided Narration of Steps for Rev. Dr. J. Morris to be placed as 0.6 FTE as Associate Minister, Pastoral Care. Recommendation 1: MOVED by A. Cole, seconded by R. Crowe, that Rev. Dr. J. Morris be placed in the part time position of Associate Minister, Pastoral Care at Grace, effective April 1st, 2019. This 0.6 FTE with the following terms: Stipend inclusive of travel – $41,500 + $4,000

Housing - $12,000 Utilities - $ 3,864 Study Leave - $ 1,500 2 weeks annually – cumulative for 5 years 5 weeks vacation This also includes the congregation covering Health and Dental at $4,414; and Pension at $6,130.

Tremblay Amendment MOVED by M. Tremblay, seconded by J. Chik, that Recommendation 1 be

amended as follows: • That the changes to the Call from Grace Church to the Rev. Dr. J.

Morris as Associate Minister, Pastoral Care, part-time be affirmed as a true gospel Call and that they take effect 1 April 2019.

• That the Clerk assist the Moderator of Grace Church in preparing necessary Call documents for signature under the terms outlined in the letter from Rev. Dr. J. Morris and the extract minute from the Church Session of Grace Presbyterian Church and give to Rev. Dr. J. Morris.

• That the Clerk notify the congregation of the action taken by Presbytery regarding the changes to the Call to the Rev. Dr. J. Morris.

• That a Service of Induction be planned by the Moderator of Grace Presbyterian Church and the Clerk of presbytery.

DEFEATED

Rozsa de Coquet Amendment

MOVED by M. Rozsa de Coquet, seconded by B. Bocskorás, that at the end of the 1st sentence in Recommendation 1 the following be added: and appropriate documentation be completed and given to the Rev. Dr. J. Morris. CARRIED



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Recommendation 1 as Amended. CARRIED

Roll B. Cocks and L. Sonley (via FaceTime) left the court.

Recommendation 2: MOVED by A. Cole, seconded by R. Crowe, that the Presbytery of Calgary–Macleod recognize and congratulate Rev. Che Napoleon on his PhD in Old Testament Theology from the Vrije Universiteit Amsterdam. CARRIED Recommendation 3: MOVED by A. Cole, seconded by R. Crowe, that Rev. M. Tremblay be reimbursed for long distance charges related to Cyclical. CARRIED Recommendation 4: MOVED by A. Cole, seconded by R. Crowe, that Rev. Jeff Lackie be named Moderator-Elect for 2019-2020 CARRIED

Interim Moderator Interim Moderator Report

None

Ministry Partnerships Reports on Our Ministry Partnerships

The Presbyterian Church in Canada PWS&D – See Director of Regional Ministries Report WMS – Sandi Churchill -No Report Received

Synod of Alberta and the Northwest

Director of Regional Ministries

Director of Regional Ministries – Dianne Ollerenshaw 1.0 Reconciliation. This year marks the 25th anniversary of The Confession of The Presbyterian Church in Canada as adopted by the General Assembly, June 9th, 1994. The last sentence of the Confession states: “With God’s guidance our Church will seek opportunities to walk with Aboriginal peoples to find healing and wholeness together as God’s people.” Each congregation is encouraged to reflect on how you have been seeking opportunities to walk with Indigenous peoples to find healing and wholeness together. In what ways has God helped you build relationships



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that promote healing, reconciliation and peace? If you are looking for resources, contacts for Indigenous Elders, are seeking learning opportunities to grow in cultural understanding, or ideas for worship services, please contact D. Ollerenshaw. 2.0. Indigenous Gathering Place Society of Calgary Update: Until March 15, 2019, a series of community conversation are being held to help Calgarians better understand HOW an Indigenous Gathering Place in Calgary will be used. There will be an opportunity at the March meeting of Presbytery to share your ideas and comments. A community conversation will also be hosted by KAIROS members and friends on Wednesday, March 6, at 1:30 pm in St. Matthew’s United Church, Calgary. If you know of people unable to attend a community conversation but desiring to participate, please share this online survey site: https://www.indigenousgatheringplace.com/engage. If you have any questions about the community engagement/conversations or want to get involved, please email [email protected] or [email protected]. 3.0 Liaison to J. Hazlett D. Ollerenshaw met with J. Hazlett on January 30, 2019 and continues her work absence. Before April 14, 2019 Ms. Hazlett will provide further documentation from her physician should this be necessary. Camp Kannawin: Cara Penman, Camp Director -No Report Received KAIROS: See Director of Regional Ministries Report

Presbytery Representatives to Ministry and Ecumenical Partnerships

Calgary Council of Churches: Kobus Genis -No Report Received Camp Kannawin Representative: Kobus Genis -No Report Received

Chair of Christian Thought Advisory Council

Chair of Christian Thought Advisory Council: Mary Rozsa de Coquet The Chair of Christian Thought at the University of Calgary serves as a resource and catalyst in promoting the academic study of Christianity in both the University and the Christian communities of the City of Calgary. The Chair's mission is to act as a bridge between the academy and faith communities. The Department application requested a range of disciplinary backgrounds in potential candidates, including the history,



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sociology, anthropology, or philosophy of religion, as well as theology. Candidates with expertise in emerging theories and methods within the study of religion or theology were especially encouraged to apply. The posting closed February 16. Currently, the Department of Classics & Religion is holding a selection meeting(s) to shortlist candidates and will invite shortlisted candidates to the University to give a presentation in April/early May. Members of the Advisory Committee are welcome to attend the presentation, and on behalf of Calgary Macleod, I plan to do so.

Calgary Interfaith Council: Mark Tremblay -No Report Received Indigenous Gathering Place–Dianne Ollerenshaw -See Director of Regional Ministries Report University of Lethbridge Chaplaincy: Hugh Jack – No Report Received

Ecumenical Campus Ministry

ECUMENICAL CAMPUS MINISTRY - Erin Phillips, ECM chaplainLethbridge,AlbertaAnnualReport Things continue to thrive on both our campuses, Lethbridge College and University of Lethbridge. At the college we did our spring and Christmas suppers and our numbers are way up. We did our treat bags for ESL students as well and I spoke to nursing classes about pastoral care. I also did a workshop on spirituality and mental health for the health centre and will be doing it again this term. I attend the meetings of the student services managers and am working with Shelley CarterRose, the head of

student services to find new ways we might support students. Kristin Ailsby, the new chair of the board at the college, is a long time-supporter of ECM and I'm hopeful that our long history of working together might lead to some new cooperative efforts. At the university I continue to work with the Roman Catholic chaplain, Fr. Roque, to organize the campus care parcels. So many congregations generously support this grocery drive and we had almost 30 volunteers out in November to sort and pack bags. Our theology reading group has continued to flourish as well. The university has a new VP of Student Services and she and I have talked at length about what we do and how we might develop new ways of supporting students.

The two big projects we began working on in 2017 continued through 2018. We did a massive survey of students on issues relating to finance struggles and ran a week of focus groups. We are presently working on the final report and will then be sharing it with our churches as well as the university administration and city and provincial governments. This poverty study promises to really help us identify ways we can be supporting

students better.



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Our refugee committee continues to work on supporting the families we've sponsored and the students on campus who have formed a refugee sponsorship group. In September one more family arrived and we have two more in process. This has been an incredibly meaningful thing for many of us to do. New community has emerged on campus and it has been real source of joy and energy for many of us.

Our annual lecture series last year went very well and this year's started with a bang. We continue to look for ways to connect the campus with the broader community. This year's coffee fundraiser with Cuppers took a new twist. Cuppers has developed our own blend and we will be selling coffee all year long. A new media student helped create a video for us on our food ministry and a video on our coffee sale. We hope to continue to develop these resources for spreading the word about what we do and raising support. ECM could not provide these services without all the support we receive from our congregations. Your financial support and all your volunteer hours made it possible for us to do what we do! Both our campuses are very grateful for the support you provide.

Medicine Hat Ecumenical Campus Ministry: Dr. R.W. Bide (elder from Medicine Hat) -No Report Received United/Presbyterian Campus Ministry: Cathy Gale, Jin Woo Kim Cathy Gale gave a short verbal report. (Note, this will be the last report from UPCM.)

Enthusiasms Enthusiasms and Concerns Regarding our Partnerships • J. Morris – Reminded presbyters of the Rainbow Communion who

listens to the stories of people related to LGBTQI. If any one has questions, please contact Jean.

• K. Robbins – on June 1, Knox Waterloo (Ontario) is hosting Affirm 2.

• P. Coutts – the bullet that went through the window at Varsity was fired from a great distance (according to CPS).

• D. Ollerenshaw – Please remember to sign release for the photo (picture taken at presbytery for Indigenous Gathering Place Community Conversations).



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Officers Presbytery Officers

Clerk’s Report Clerk’s Report – Dewald Delport

Request for Temporary Marriage License Allen Aicken has requested a temporary marriage license for June 21, 2019, to officiate at the wedding of extended family.

Police Checks on file for Active Clergy PRCs are mandatory for all high-risk ministries in The Presbyterian Church in Canada. Since the work/ministry of active clergy always includes times of one-on-one counseling/visiting, all active clergy must have a Police Records Check at the time of a new call or change of position and/or every five years. The responsibilities of elders vary from congregation to congregation. But, if an elder routinely visits people one-on-one, she/he should also have a PRC.

Leading with Care Policy, page 28. Police Check is required: Kobus Genis – November 2018, Overdue Police Checks due in 2019: Dianne Ollerenshaw - August 2019

Tremblay Motion

MOVED by M. Tremblay, seconded by J. Miller, that the Presbytery require PIC from active clergy on the Appendix to the Roll. CARRIED

Ollerenshaw Motion

MOVED by D. Ollerenshaw, seconded by P. Coutts, that Presbytery cover the cost of the PIC for clergy on the Appendix to the Roll. CARRIED

Congregational Fire Drills According to our Presbytery’s Standing Orders, Appendix H: Leading with Care, Congregations will hold fire drills every three years. Please note, this does not prohibit you from having a fire drill every year. PLEASE INFORM THE CLERK WHEN YOU HAVE HAD YOUR FIRE DRILL. It is also important to inform the Clerk if and when you complete the Fire Drill.



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According to the information on file one congregation has to complete its fire drill: Congregational Fire Drills due in 2019: Knox, Calgary - September 2019 Valleyview - June 2019

Presbyterians Sharing Please remind the Clerk of Session of your respective congregations to forward the accepted Presbyterian Sharing amount to the Clerk after the General Annual Meeting. At this time these congregations have forwarded the Accepted Presbyterians Sharing Allocation:

Grace - $85,000 (Nov 25, 2018) Valleyview Community - $0 (will forward any donations received for Presbyterians Sharing) St. Giles - $10,000

Congregational Statistics Congregations have to submit the 2018 Congregational Statistics online. The Clerk emailed the procedure and the instructions mid-January and again mid-February. The PCC will email a pdf of the completed Congregational Statistics once it has been submitted. It is important that the Clerk email that pdf to the Clerk. At this time the following congregations have completed the Annual Statistic and emailed the report to the Clerk:

Valleyview Community Centennial

Francis Owusu On February 18, I received correspondence from F. Owusu, which was emailed to Mission & Strategy. The letter ended with a request: I respectfully inquire of the Presbytery of Calgary-Macleod whether the Presbytery will support our mission or re-grouping and re-forming a new congregation with The Presbyterian Church in Canada?



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Treasurer's Report

Treasure's Report – Philip Gaiser Presbytery of Calgary-Macleod Comparative Balance Sheet

As at

12/31/2018

As at 12/31/201

7 ASSET Current Assets Chequing Bank Account 38,869.76 21,045.21 Total Cash 38,869.76 21,045.21 Investments - RBC Black Acct 10,258.70 10,258.70 Investments-Scotia McLeod 155,668.00 153,547.00 Investments - RBC 318,408.63 312,652.35 Accounts Receivable 8,939.38 16,561.26 Accounts Receivable GST 213.23 77.82 Total Current Assets 532,357.70 514,142.34 532,357.70 514,142.34 TOTAL ASSET Current Liabilities Accounts Payable 630.00 0.00 Accounts Payable Promotion 3,032.68 3,032.68 Prepaid Dues 6.46 -304.57 Clerk's Conference 1,125.00 1,125.00 Youth Conferences 723.35 723.35 Youth Ministry 2,000.00 2,000.00 Total Current Liabilities 7,517.49 6,576.46 TOTAL LIABILITY 7,517.49 6,576.46 EQUITY Owners Equity Retained Earnings - Previous Year 507,565.88 481,583.63 Current Earnings 17,274.33 25,982.25 Total Owners Equity 524,840.21 507,565.88 TOTAL EQUITY 524,840.21 507,565.88



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LIABILITIES AND EQUITY 532,357.70 514,142.34

Presbytery of Calgary-Macleod Comparative Income Statement

Actual 01/01/2018

to 12/31/2018 Actual 01/01/2017

to 12/31/2017 REVENUE Revenue Dues 159,328.07 179,759.38 Individual donations 1,291.50 0.00 Revenue 160,619.57 179,759.38 Other Revenue Investment Interest 4,180.63 5,882.65 Investment Income - Scotia McLeod 2,961.10 3,092.46 Interest Black Account 0.00 130.00 Canada Youth 15,128.69 0.00 Miscellaneous Revenue 0.00 137.16 Unrealized Gains 745.55 -4,447.03 Total Other Revenue 23,015.97 4,795.24 TOTAL REVENUE 183,635.54 184,554.62 EXPENSE Community Community 803.50 0.00 Community 803.50 0.00 Missions University of Calgary Grants 9,000.00 9,000.00 University of Lethbridge Grants 3,000.00 3,000.00 Medicine Hat College 1,500.00 1,500.00 Riverside fund initiatives 4,725.00 1,000.00 Cyclical 600.00 0.00 Missions Total 18,825.00 14,500.00 Youth Youth Conferences 20,203.61 0.00 Youth Total 20,203.61 0.00



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Pastoral Effectiveness Visitations 109.50 0.00 Workshops 3,010.85 0.00 Other 2,430.00 8.47 Pastoral Effectiveness Total 5,550.35 8.47 Payroll Expenses General Presbyter 0.00 18,054.96 EI Expense 0.00 399.36 CPP Expense 0.00 779.64 PCC Medical & Dental Ins 360.57 4,339.00 PCC Pension 0.00 2,475.99 Payroll Charges 0.00 243.48 Total Payroll Expense 360.57 26,292.43 General & Administrative Expenses Chair of Christian Thought 1,000.00 1,000.00 Website 1,307.28 1,309.31 Presbytery Retreat 2,216.78 3,031.14 Synod Dues 99,000.00 99,275.00 General Assembly Meals 1,050.00 890.00 Clerk - Secretarial 478.10 737.50 Clerk - Honorarium 3,261.36 3,274.20 Treasurer 600.00 600.00 Travel 5,346.73 4,383.73 Postage 113.99 39.09 213.22 77.81 1,355.38 1,347.90 Bank Charges 45.00 35.90 GST Non Recoverable 2.00 257.50 Insurance 213.94 0.00 Calvin Hungarian PC 3,575.55 1,000.00 Telephone 0.00 455.00 Photocopy Expense 138.85 57.39 Clerk's Conference 700.00 0.00 Total General & Admin. Expenses 120,618.18 117,771.47 TOTAL EXPENSE 166,361.21 158,572.37 NET INCOME 17,274.33 25,982.25

Fund Balances New Ministries Black Riverside General Total Closing Balance - Dec 31, 2014 $339,895.97 $10,004.87 $37,075.81 $10,144.63 $397,121.29



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$339,895.97 $10,004.87 $37,075.81 $10,144.63 $397,121.29 VAPC - Side by Side ($10,000.00) ($10,000.00) Centennial ($1,000.00) ($1,000.00) Interest $4,212.41 $123.99 $459.49 $125.72 $4,921.62 Closing Balance - Dec 31, 2015 $333,108.38 $10,128.86 $37,535.30 $10,270.36 $391,042.91 VAPC - Side by Side ($10,000.00) ($10,000.00) Interest $5,382.96 $163.68 $606.56 $165.97 $6,319.17 Black fund ($260.00) ($260.00) Closing Balance - Dec 31, 2016 $328,491.34 $10,032.54 $38,141.86 $10,436.33 $387,102.08 Interest $7,616.20 $232.61 $884.33 $241.97 $8,975.11 New Ministry Initiatives -1000 Closing Balance - Dec 31, 2017 $336,107.54 $10,265.15 $38,026.20 $10,678.30 $395,817.19 Canada Youth ($4,725.00) Interest $6,138.43 $187.48 $694.48 $195.02 $7,141.73 Closing Balance - Dec 31, 2018 $342,245.97 $10,452.63 $33,995.68 $10,873.32 $402,958.92

Motion: MOVED by A. Cole, seconded by R. Crowe, that the financial statements as at December 31, 2018 be adopted. CARRIED Motion: MOVED by A. Cole, seconded by R. Crowe, that the reports be adopted as amended. CARRIED

Going Out in God’s Name

Prayer The Moderator led us in Prayers of Intercession and in Prayers for each

other.

Time and Place The next regular meeting of the Presbytery will be May 7, 2019 at 1:00 pm within St. Paul’s Presbyterian Church, Banff.

Adjourn to serve MOVED by A. Cole, seconded by R. Crowe, that the Court be adjourned at 5:50 p.m. CARRIED

Benediction The Court was dismissed with the pronouncing of the Benediction.

______________________ _______________________ Moderator Presbytery Clerk Kobus Genis Dewald Delport

Documents

The Presbyterian Church in Canada The Presbytery of ...presbyc-m.com/wp-content/uploads/2019/04/20190305...Mar 05, 2019 · 19-005 From R. Jaggard, received January 9 - Mexico Mission