The New Outlook Web Access

Our intranet email has a new look! It also has many new tools and features. The following pages will give you a brief overview of the screens and options available. To begin with, the address to access the page is different than before. Now you access your email by typing the following in the address bar, http://webmail.ldry.com/exchange/.

Currently the Intranet pages for Applications, Forms, Locations, Cafeteria and Links still are accessed from the address http://Intranet or http://smtp.ldry.com After entering the new address and hitting the enter key you will see the already familiar login window.

You should always enter LSF\ in front of your username. The text in the username field can be in upper or lower case. Enter your password. Remember that the current standards are that your password must contain at least six characters, must contain at least one upper case letter, must contain at least one lower case letter and must contain at least one number. Forgetting to capitalize the one letter or not having your numlock key on will cause the login to fail. Three failed login attempts will lock your account.

The main screen is similar to the previous version but with some important changes to note. The key windows are the Navigation Pane, Quick Launch Pane, Main Toolbar, Navigation Toolbar and Sorting Toolbar.

Main Toolbar

Sorting Bar

Navigation Toolbar

Navigation Pane

Quick Launch Pane

The Main Tool Bar gives you the options to create a New email, Move or Copy, Delete, Reply, Reply to all and Forward emails. You can also change the Preview Pane, Check for New Messages, Search through your folders, Open your Address book and ask Help about Outlook Web.

With the Navigation Pane you can select any of the many folders in Outlook web, including your Calendar, Contacts, Deleted Items, Inbox, Sent Items and more. As an alternative you can use the Quick Launch Pane to move to the more commonly used folders quickly.

At the top right of the Inbox is the Navigation Toolbar. You can use it to go forward or backward through the pages of your emails or you can type a number in the Items box to go to that area. In the example below you would type 1000 to go to the approximate halfway point of your Inbox.

Using the arrow on the top edge of the Quick Launch Pane you can shrink or enlarge that pane.

The Sorting Bar is used to sort your emails by who they are from, when it was received, subject, priority or having attachments. Normally you would sort by ‘Received’. Sorting this way places the most recent emails at the top of your Inbox. Whichever sort button is highlighted and indented, as “Received” is below, is the currently chosen sort. Clicking on any of the sort buttons will sort with that option. Clicking on the same button twice will sort in reverse order. The example below is sorted by ‘Received’ and with the newest at the top.

The button will appear as below when sorting with oldest at the top.

Notice that the arrow next to the button label, ‘Received’ now points up and you see the older email dates at the top. It is important to remember that when you resort the folders you may have to use the Navigation Toolbar to jump back to the beginning again to view your sort.

The Preview Pane is turned on from the Main Toolbar. You have the option to view it on the right, bottom or not on at all. Each folder has its own settings for the Preview Pane and as such must be set separately.

Another important feature of Outlook Web Access is your Calendar. You can access the Calendar by selecting it in the Navigation Pane or from the Quick Launch Pane. The important features on your Calendar are the Calendar Tool bar, Calendar Pane and Calendar Display Window.

Calendar Toolbar

Calendar Pane

Appointments

The Calendar Pane shows you the full month. The red box indicates the current date. Days highlighted in bold have appointments created for them. The day with a dotted line around it shows the day we have selected to view.

The Calendar Toolbar gives options similar to that of the Main Toolbar but with some features specific to the Calendar, such as the option to view the Calendar by day, week or month. Clicking on the ‘New’ button from this window opens the dialog box for creating an appointment rather than a new email. You also have access to creating and maintaining Contacts with Outlook Web Access. The Contacts page has many of the features you are now already familiar with. You create new Contacts with the ‘New’ button from the Main Toolbar. You can go forward and back through the pages of contacts with the Navigation Toolbar. The information that you type into the new contact dialog box will determine what shows up in the contacts window.

Using the Quick Launch Pane you can access Public Folders. Public folders will always open in a new window. When done with it you can close that window.

As with the previous version you still have access to certain Options that you can use to somewhat customize the look of your Outlook Web Access.

One important option is the ability to change your email password. You can always use this option to change your password before the time to expire comes up. Another great new feature in Options is the spell checker. Under the heading ‘Spelling Options’ just check off ‘Always check spelling before sending’ to turn it on.