The NAVSUP Enterprise NAVSUP Fleet Logistics Center Site Singapore CARAT FY12 Planning Conference CDR Jerry King FLC Site Singapore DSN 421-2501 [email protected]

The NAVSUP Enterprise

NAVSUP Fleet Logistics Center Site Singapore

CARAT FY12 CARAT FY12 Planning ConferencePlanning Conference

CDR Jerry King

FLC Site Singapore

DSN 421-2501

[email protected]


Role of NAVSUP FLC..Site SingaporeWhat we do…Funding Availability and Type Process Improvement RecommendationsAlternate Sources for Obtaining Supplies and ServicesTimeline/RecommendationsOur Lessons LearnedStandards of ConductQuestions/Discussion

Agenda


NAVSUP FLC Role

Contracting & Logistics Support Provides KO & LSR (TDY funded by SURFOR) during Exercise

to reduce port visit costs NAVSUP FLC is provided the ship’s OPTAR for the port visit and

contracts for and pays invoices for the supplies and services delivered

NAVSUP FLC Contracting officer is responsible for obtaining and reporting to SURFOR Cost Savings & Cost avoidance…Resulting from the CARAT Ship

Visit Event Provide mission funded, reach back support to Navy units

Contracting support >30 days for Simplified Acquisition buys

Logistics support

The NAVSUP Enterprise4

What We Do/What You DoWhat We Do/What You Do

What you do…..Generate requirements (dates, times, quantity, type, kind, level of expertise, etc..)

Provide funding

Provide any changes in the requirement and funding in advance or after the contract is written

Perform receipt, inspection and acceptance of the goods or services

What we do…Review your statement of work for accuracy..Ask questions where requirements are not clear…

Ensure adequate funding is available for your required supplies or services

Solicit your requirement among qualified sources

Award a contract for the supplies or services

Continue to manage contract until delivery period is over…We work with you and the contractor to ensure you get what you are paying for…

Prepare a payment package based on your successful receipt, inspection and acceptance and pay contractor

NA

VS

UP

FL

C

Cu

sto

mer Funding and clear requirements are

KEY!

We can’t start the contracting process until we have a complete requirement

and funding


Funding And AvailabilityFunding And Availability

SURFOR Funding Only for “ship visit event” (Identified via the HSP Service/Force Protection LOGREQ),

contracting officer travel, U.S. Navy Band

CARAT Funding CLWP funds to support only CLWP Teams “Life Support Requirements”…i.e. transportation,

translators, etc

Participant Funding (i.e. FAST Teams, P-3 Teams, etc) Made available by the participating unit to fund requirements necessary to fulfill their

mission within CARAT

Seabee Funding (ENCAP) BOM generally via PACFLT...Life Support items made available via Seabee chain of

command

MEDCAP Funding (MEDCAP) BOM generally via PACFLT…Life support items made available out of CLWP Medical Budget

Units Must Provide Funding for Support – No “Exercise Funding” for you


Alternate Sources for Obtaining Alternate Sources for Obtaining Goods/ServicesGoods/Services

Method of Support Pros ConsNAVSUP FLC (Standard Support) - Based on receiving effective statement of work and adequate funding we can award contract(s) for supplies and services using HSP or local contractors

-Standard method of support-Approved support

-Must contract with CCR registered companies only-Limited vendor base due to cash based countries (can be expensive if little competition)

MIPR Funding to local Embassy- If Embassy agrees and the customer provides a Economy Act Determination to contracting office/officer

-Ability to use more relaxed procurement rules (State Dept vice DoD)-Local methods of payment developed-Potentially less expensive due to increased competition

-Not within State Dept guidelines (Embassy might not support)-Requires Economy Act Determination-Additional planning & engagement required

Travel Card/Purchase Card - If and where acceptable…Many contractors in Asia do not accept either the purchase or travel card for payments- Cash is widely accepted in Asia…Travelers can take advances and pay contractors for required supplies and services

-Less rules required (not FAR/DFAR scrutinized)-Can work with a non-CCR registered contractor

-Not the standard method of support-Can be challenges in payment (cash only?)-Must be approved by Authorizing Official


Timeline/Timeline/RecommendationsRecommendations

IPCThe initial stage of logistics/acquisition planning should beginWhat, where, and how can be identified and strategies can be developedFunding stream must be identified

FPCThe last stage of logistics/acquisition planning should be finalized at the FPC…Exact numbers of transportation, translators, and other requirements need to be identifiedFinalize requirements (statements of work, funding approval, justifications & approvals, etc)CARAT Participants should meet with the NAVSUP FLC Representative to discuss the procurement process and the funding and procurement timelines

Key Choke Point Questions for the CustomerHow, when, and where to provide funding?How to identify requirements…Exactly what does the local marketplace support?How to perform receipt, inspection and acceptance and certify the invoice for payment?How does the vendor get paid?


Our Lessons LearnedOur Lessons Learned

Earliest engagement of NAVSUP FLC Team in logistics/acquisition process is essential

Increased level of granularity describing requirements Improves bidding process and drives down prices

Need to establish and maintain acquisition timelines to ensure statements of work and funding in NAVSUP FLC…Improved prices with longer solicitation time

Sharing of supplies/services at ship visit event where there are multiple ships is key to driving down costs


Prohibited Behavior You are required to report violations

Reporting conflicts of interest OGE Form 450, Confidential Financial Disclosure Report

Procurement Integrity Disclosing procurement information Obtaining procurement information Discussing employment with contractors Accepting compensation from a contractor

Bribes/gifts/dinners/special opportunity

Standards of Conduct

Includes everyone in the process…both customers and NAVSUP FLC personnel!


DISCUSSION / QUESTIONSDISCUSSION / QUESTIONS

Points of Contact:

Director – CDR Jerry [email protected] 421-2501

Deputy Director – Bill [email protected] 421-2503

Contracts (Deputy) – Clay [email protected] 421-2551

The NAVSUP EnterpriseReady. Resourceful. Responsive!

Back Up SlidesBack Up Slides


Types of Exercise Contracting Requirements Transportation MEDCAP/DENCAP/ENCAP requirements Conference facilities Translation/interpreter services Locally obtained supplies

Requirements must accurately describe the supply or service Only the requirements generator knows what he/she wants

If you can’t tell a KO what you want, the KO can’t contract for itNeed location, amount of service (length, quantity), how it will be

supported, hours service needed

Basic Contracting

Poorly defined requirements equates to poor contracting support.


• A new model designed to enhance services, streamline business processes, and improve transparency into port visit costs…

Old Model

• Twelve contracts (majority are country- specific)

• Non-standard terms and conditions• Some flexibility to support non-ship

requirements• Government resources tied up on awarding

contracts; few resources available to manage the contracts

• Numerous non-priced line items• No mechanism to provide insight into non-

priced contract items• Normally awarded on a low-priced

technically acceptable basis

New Model

• Four regional contracts• Standardized terms and conditions• Only supports port visits (not exercise

support outside of a ship visit)• Government resources focused on contract

management; formally assign ACOs/CORs in the contracts

• More priced line items for core husbanding services

• Contracts require an Online Pricing Application (OPA) to provide more transparency into the non-priced contract items

• Invoices will be paid based on final invoices only.

• Contracts awarded using a best value trade-off process

New Husbanding Contracts – Differences


Region 1 – South AsiaRegion 2 – Southeast AsiaRegion 3 – Australia & Pacific IslandsRegion 4 – East Asia

Diego Garcia Indonesia

Philippines

Singapore

Guam

Japan

Sri Lanka

India

Maldives

Geelong

Australia

Malaysia

Thailand

Brunei

Russia

Palau

Pacific Islands

China

East TimorPapua New Guinea

Korea

Vietnam

Cambodia

Bangladesh

Mongolia

BhutanNepal

Myanmar LaosREGION 1

REGION 4

REGION 2

REGION 3

7th Fleet Husbanding – Regional Contracts

U.S. Pacific Territories

Marianas

American Samoa


On ground support team provides documented cost savings / cost avoidance for CARAT vessels (USS and USNS): CARAT 09 – $458K savings CARAT 10 – $769K savings CARAT 11 – $1M (projected)

SURFOR funds KO/LSR TDY costs to obtain cost savings/avoidance No funded billets for support Single line of accounting for port services/FP Paid by NAVSUP FLC Singapore KOs validate invoices, negotiate changes, QA deliverables

CARAT Mission Support

Operational decisions impact contracting costs

Documents

The NAVSUP Enterprise NAVSUP Fleet Logistics Center Site Singapore CARAT FY12 Planning Conference CDR Jerry King FLC Site Singapore DSN 421-2501 [email protected]