The Institute of Electrical and Electronics Engineers, Inc.

R8 SAC

R8 Student Activities Committee

• Martin Bastiaans, Chair• Marko Delimar, Past Chair• Pablo Herrero, Student Representative• Luka Lugaric, Electronic Communications• Emine Aydal, Branch Coordination• Thomas Watteyne, Awards and Contests

R8 SAC - Report1. General 2. Awards and Recognition on Region Level and Above3. Contests on Region Level and Above4. Student Branch Congresses on Section Level 5. Recent and Upcoming Major Events6. Meetings and Visits 7. Ongoing Programs and Activities 8. Partner Organizations9. Region 8 Specific Problems

See the agenda book

R8 SAC - Goals and objectives• Create more student membership benefits at all IEEE levels• Develop student activities (including contests, awards and

promotion programs)• Foster Student Members' awareness of IEEE activities and

existing benefits• Support students' initiatives and inform other IEEE organizational

units about them• Represent student interests and voice student concerns• Help with the formation of new Student Branches, Chapters, and

Affinity Groups• Help with communication between existing Branches, Chapters,

and Affinity Groups• Increase student membership and develop retention strategies• Bring more fun to IEEE!

R8 - Student Branch statistics• 268 Student Branches (+10;+4 SB chapters+4 WiE)• 17 000+ Student Members• 11 000+ Student Members in Branches (i.e. 65% of the total

number of Student Members) • 108 Branches (with about 950 members) have less than 20

members• Average number of members in a Branch: 41.3• 90 Branches (with 8 000+ members) are above average• Median number of members in a Branch: 73• 44 Branches (with 5 500+ members) are above median

• Better retention rate for members in Branches

R8 - Student Branch statistics• While 2/3 of the Branches are below average, about 108 of

them have less than 20 members. We should work on reactivating these Branches.

• Organization of students in branches is 65%. While in 20 Sections this percentage is less than average, in 10 Sections this percentage is even less that 50%. This includes several large Sections, having many Student Members. We should work on launching new Student Branches in those Sections where this seems feasible.

• Not all Sections have a Student Activities officer. Even less Sections have a Student Representative. Very few Sections work explicitly on a smooth transition from student membership to regular membership. We have some work to do here!

R8 VC SA – My philosophy• Try to make people a member of IEEE when you can still find

them easily: as students.

• To make IEEE attractive to young students, we need active Student Branches. The Branch should be the student's IEEE home. Branch activities need not be restricted to technical ones (especially for young students).

• During their time as a student, Student Members should gradually become aware of the existence of a Section and its Chapters. Note: Graduate Student members are GOLD!

• When student membership ends, the Section should become the member's IEEE home. For this, we need an active Section, with active Chapters. GOLD may form the bridge with the help of which the transition to regular membership can be improved.

R8 VC SA– Means to reach the goal

• I want to have a Student Representative in each Section, to work together with the Section's Student Activities officer.

• This Section Student Representative serves not only as a liaison between the students and the Section, but also (and even more important) as a liaison between the different Student Branches in the Section.

• I am very much in favor of holding a Student Branch Congress on the Section level; organizing such a congress, will be an important task for the Section Student Representative. At such a congress, branches should learn from one another and pick up best practices from other branches, especially where the conditions in the Section are roughly the same for all branches.

R8 VC SA – Means to reach the goal

• While having established more contacts between Student Branches, the branches should be aware of one others' activities, advertise them to one another, and open them for members of other branches. Students thus become aware of the existence of a Section.

• When students reach a higher level in their study, they will also start to know and appreciate the Section's Chapters and their activities.

• The more students are aware of a Section, the more natural the transition to their regular IEEE membership will be, and the better the retention rate will be.

R8 VC SA – Means to reach the goal

• Students who stay at a university after getting their first degree (as a Master or a PhD student), will automatically become GOLD members. Especially in Region 8, Student Branches may thus have many Graduate Student Members who are also GOLD members. This is a 'Golden' opportunity: an active GOLD group, not only at the Branch level but also at the Section level, may help in keeping members interested in IEEE and making the transition from student membership to regular membership much smoother and more natural.

• A joint effort with GOLD may especially be good for issues like professional activities (and other competences that are not part of the university's curriculum).

R8 - Awards

IEEE Student Enterprise Award• Deadline 15 November

IEEE RAB Larry K. Wilson Regional Student Activities Award

• 8 nominations have been received for the 2007 award: Austria, Czechoslovakia, Denmark, Oman, Serbia and Montenegro, United Arab Emirates (2), United Kingdom and Republic of Ireland.

• The winner is Emine Gökçe Aydal.• Deadline 31 March

R8 - Awards

IEEE Regional Exemplary Student Branch Award • Aalborg University, Denmark – nominated for 2007 IEEE

Outstanding Student Branch Award• Middle East Technical University, Turkey • University of York, UK• Deadline 31 January

Outstanding Branch Counselor and Advisor Recognition Program

• Deadline 28 February

R8 - AwardsIEEE Darrel Chong Student Activity Award• Deadline 30 September

RAB Student Branch Growth Award• University of Southampton, UK

Branch Centers of Excellence Program• Deadline 1 December

See R8 SAC website and Student Concourse

R8 - Contests

IEEE Region 8 Student Paper Contest• 16 papers have been received from 14 Student

Branches in 11 countries: Belgium (2 papers from 1 Branch), Denmark (2 Branches), Egypt, Germany, Greece (2 papers from 1 Branch), Israel, Netherlands, Serbia, Slovenia, South Africa (3 Branches), Turkey.

• Deadline 15 December• The oral finals took place in Warsaw, Poland, 11

September, as part of EUROCON 2007, the International Conference on “Computer as a Tool,” 9-12 September.

R8 - ContestsWinners of the Student Paper Contest1. Wilm Decré (Leuven, Belgium) 2. Aleš Zamuda (Maribor, Slovenia)3. Jan Verveckken (Leuven, Belgium)• Emre Ayranci (Lyngby, Denmark)• Michael Rapson (Cape Town, South Africa)

Jury members Kamel Hassan, Cairo, Egypt; Carlos López-Barrio, Madrid, Spain; Kurt Richter, Graz, Austria; Ryszard Romaniuk, Warsaw, Poland; Martin Bastiaans, Eindhoven, Netherlands

R8 - ContestsIEEE Student Branch Web Site Contest• 23 submissions from 11 Sections have been received

for the 2007 contest• Jury members: Michael Gloegl, Mohd Kharbat (2nd in

2006 contest), Khanh Luu (IEEE webmaster), Thomas Watteyne, Alex Williams (Google), Amine Yazidi (SBC 2006 organizer)

• Deadline 15 MarchRegion 8 Winners, sent to global contest1. University of Southampton, UK2. Universidad Politécnica de Valencia, Spain3. Etisalat University College, UAE

R8 - Contests

Region 8 Student Promotional Multimedia Contest• In preparation

IEEE Region 8 Ethics Competition• In preparation – scheduled for the next Student Branch

Congress 2008

IEEEXtreme 24 hour Programming Challenge• Probably on 1 December 2007

R8 – Student Branch Congresses

• Serbia and Montenegro, Novi Sad University, Serbia, 9–11 February 2007

• Portugal, Universidade de Coimbra, 2–5 April 2007 • Benelux, Eindhoven University of Technology,

Netherlands, 10 April 2007• Serbia and Montenegro, Čanj, Montenegro, 16-17 May

2007• United Kingdom and Republic of Ireland, University of

York, UK, 1–3 June 2007• Turkey, Karadeniz Technical University, Trabzon, 30

August – 3 September 2007

R8 – Recent and Forthcoming Major Events

• IEEE Student Branches Industry Relations (ISBIR) program

• Careers in Europe Forum: Berlin, May 2007; Brussels, December 2007; and Berlin, May 2008

• IEEE Workshop, Zvůle, Czech Republic, August 2007• Knowledge Fest 2007 – Mobile and Wireless

Communications in Nigeria, Lagos State University, Epe, Nigeria, August 2007

• Kenya IEEE Students’ Exhibition, Nairobi, September 2007

R8 – Recent and Forthcoming Major Events

Region 8 Student Branch Congress 2008• Venue: Queen Mary, University of London• 28 August – 1 September 2008• Organizing team from QMUL SB (9 persons)• Advisory Board from the York SBC organizing team

(York SB: 4 persons; Manchester SB: 2 persons)• Emine Aydal (also in the Advisory Board) will be the

liaison with SAC

R8 – Ongoing Programs and Activities

1. Membership campaigns 2. Launch a new Student Branch initiative 3. Waking up dormant Student Branches project 4. Student Branch support 5. Section’s welcome to graduating Student Members 6. Region 8 Student News7. Communications 8. Student professional activities 9. Students at IEEE technical conferences 10. Help needy volunteers project 11. Counselor support program 12. Region 8 Student Branch Events and Activities Information Warehouse

R8 – Region 8 Specific Problems

• Some Region 8 areas experience severe delays in receiving IEEE publications.

• Some Region 8 areas experience credit card problems and high fees for money transfer and cheques

• Cashing Rebate checks from Piscataway is expensive and sometimes impossible.

• Gross Domestic Product and Purchasing Power Parity per capita vary significantly within Region 8, with a ratio in the order of 1:100 between the lowest– and the highest–income country. In the US, this ratio is less than 1:2 between the different states. In several Region 8 countries, the US–based prices for IEEE products and services are extremely high.

R8 – Action item• We will distribute a list with the names and email

addresses of your Section Student Activities Officer and your Student Branch Counselors.

• Please check the names and the email addresses, and correct whatever needs to be corrected.

• Please add any missing name and email address.• Please add your Section Student Representative’s name

and email address. If your Section does not have an SSR: have one appointed!

• Thank you!

• Lot of effort in personalized communication– Personalized mailing

• Increase contact between SAC and Students– Constantly maintaining a list with potential

Student and Graduate student volunteering leaders

– Reporting is very important– Launching the R8 Newsletter

• Increase contact between SAC and Sections

Communication with members

Student Membership Campaigns

• Personalized Email has been sent to all the Student Branch Chairs and Counselors– Goal: Get in contact with potential leaders and

increase student membership at Univ.– Result: 85+ replies with useful feedback

• Renewal reminder to be sent in November– Goal: Reduce Terminator's impact– Result: ...

Member-Get-A-Member• 17,000+ personalized

Emails including the member number were sent– Goal: Make aware of

bonus opportunities and increase student membership.

– Result: Less than 450 dead directions

GSM Voting rights• A personalized reminder was sent to every GSM

in the R8• Since 2005 Graduate Students can vote in

Global, Regional and Local IEEE Elections– They can choose the next IEEE President– They can choose the next Regional Director– They can choose the next Section Chair

• Make your GSM members aware of these facts

Graduate Student Members• Many students have the ideas and the skills• Good sections have smooth transitions

– Prepare your next ExCommittee– Invite them to your section meetings– Involve them in chapters

• Encourage Students to be part of your section offices– GSM have the rights to present themselves to

Section Officers

IEEE '07 Engineering Students’ ExhibitionICT in Rural Development

14-15 September 2007, Nairobi, Kenya

• 134 projects lead by students– Internet based knowledge sharing on animal deseases– Simple power control for farmers– ...

• Many industrial partners• A huge potential !

IEEE '07 Engineering Students’ ExhibitionICT in Rural Development

• Africa: about 1/3 of the size of R8• Bring life to IEEE student activities

It's not about Africa learning about the rest of the world, it's about the rest of the world

learning about Africa

SAC is launching a new website

(on behalf of Luka Lugarić)

• new content management system• new host• more functionalities:

– Activities Information Warehouse

SAC is launching a new website

First UKRI Student Congress

Emine G. AydalUniversity of York

Statistics

• 110 students attended• 65 Phd students

• 44 universities

Statistics• Aston University• Brunel University• Cambridge University• Cardiff University• City College Man.• Dublin City University• Grove City College• Heriot Watt University• Imperial College• King’s College• University of Leuven• Lancaster University• Liverpool Hope University• Liverpool John Moores University• London South Bank University• Loughborough University• Manchester Metropolitan University• Manchester University• Oxford Brookes University• QMUL• University of Sunderland• University of Wales, Aberystwyth

• Reading University• Royal Halloway University• Sheffield Hallam University• Southampton University• The University of Edinburgh• The University of Nottingham• University College London• University of Aberdeen• University of Birmingham• University of York• University of Bolton• University of Bradford• University of East Anglia• University of Exeter• University of Glasgow• University of Greenwich• University of Hertfordshire• University of Leeds• University of New Castle Upon Tyne• University of Portsmouth• University of Strathclyde• University of Westminster

Statistics

• 110 students attended

• 65 Phd students

• 44 universities

• 8 sponsors

Statistics

Statistics• 110 students attended• 65 Phd students • 44 universities • 8 sponsors• 21 senior guests

• 2 IEEE Life members• 9 Academics• 10 company representatives

Activities

• 7 Technical talks• 2 Company presentations • 3 Soft Skills training

• 6 IEEE-related talks (including 1 workshop)

• Conference Dinner• City Tour

• 1 Technical workshop• Company Fair

Feedback

"Just wanted to let you know that I had a swell time at the congress and that I was very impressed by the professional organization of it all. Three cheers! " Jos Visser, Site Reliability Engineer, Google

"Congratulations! The congress was a huge success and you've every right to feel proud of yourselves. " Prof. John Robinson, Head of EE, University of York

"Alex & I thoroughly enjoyed the day and it provided both of us with food for thought on future events. I've mentioned the idea of supporting activities with an electronics focus to several colleagues at RS. I get the impression that I would be pushing against an open door, as IEEE is an organisation we'd like to work with more closely." Andy Hamlin, RS Components

Publications

Outcome• First IEEE UKRI Student Congress• A successful showcase of an

Industry-Student-IEEE collaboration • We have contacted 120+ companies and have

direct contacts in 41 companies• Sponsors of the congress would like to be

involved in the Congress in 2008.• Queen Mary University of London sent a

proposal for SBC2008.

SBC 2008 - London

SBC 2008 - London• Queen Mary University of London• Date : 28Aug – 1Sept• Organising Team

• Queen Mary University SB• ISBIR members• SAC representative(s)• UKRI Organising Team members• Manchester SB

SBC 2008 - London

Possible Expenses• Accommodation• Conference Venue• Food• Merchandise• Social activities• Travel expenses of the attendees• Extras (Portering, city tour, etc.)

SBC 2008 - London

Possible Income• Region 8 SAC• Section• ISBIR• Registration fee• EE and CS departments• Sponsors

SBC 2008 - London

Possible Income• Region 8 SAC• Section• ISBIR• Registration fee• EE and CS departments• Sponsors

• UKRI Congress Sponsors• Section Contacts• ISBIR Contacts• Collab. with IEEE Career Fair

A

THANK YOU

R8 – Motion 1

• R8 Committee asks Sections to help with the information distribution to and organizational and financial aspects of their Student and GOLD Representatives with respect to Student Branch/GOLD Congress 2008, to be held at Queen Mary, University of London, 28 August - 1 September 2008.

• No financial impact for R8 Committee.

R8 – Motion 2

• R8 Committee asks Sections to fund travel to Student Branch/GOLD Congress 2008 for their Student Branch representatives whose local costs will be covered by R8.

• No financial impact for R8 Committee.

R8 – Motion 3

• R8 Committee approves financial support of up to $75k for Student Branch/GOLD Congress 2008.

• Financial impact for R8 Committee of up to $75k; this is the same amount as for the 2006 Congress (but mind the less attractive USD/EUR conversion rate).