The end of documents is marked as - Indian Railwaydmw.indianrailways.gov.in/dmw/award/1322477663608... · Web view3..32 Tender Documents through internet:-(a) Tender documents are

This tender is downloaded from Inter Net

The end of documents is marked as“ END OF DOCUMENT”

TENDER COPY No.

INDIAN RPAILWAYS

TENDER DOCUMENTSFOR

TELECOM WORKS

VOLUME-I

Issued by :- Issued to :-

Dy. Chief Elec. Engineer Diesel Loco Modernization Works Patiala - 147 003

NOTE : i. If the date of opening is declared a holiday, the offer shall be opened on the next working day at same time. ii. This tender document contains 36 pages. Tendered is requested to ink sign and stamp all the pages . iii. Summary sheet of documents/credentials to be submitted by the tenderer along with the offer as per format given below :-

S.N Name of documents Nos. of pages From( offer S.N )

To (offer S.N)

1


DIESEL LOCO MODERNISATION WORKS:PATIALA

The President of India,Acting through the Dy. Chief Elect. Engineer,Diesel Loco Modernisation Works,Patiala (Punjab).

I/We ________________________________________________have read the various conditions of the tender attached hereto and hereby agree to abide by the said conditions. I/We also agree to keep this tender open for acceptance for a period of 90 days from the date fixed for opening the same and in default thereof. I/We will be liable for forfeiture of my/our “Earnest Money”. I/We offer to do the work for “As on Ist sheet, at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects within (03months ) from the date of issue of letter of acceptance of the tender. I/We also hereby agree to abide by the General and Special Conditions of Contract and to carry out the works according to the specifications for materials and works laid down by the Railway for the Present Contract.

A sum of Rs.43300/- ( Rs. Forty Three Thousand Three Hundred only) is herewith forwarded as Earnest Money. The full value of the earnest money shall stand forfeited without prejudice to any other right or remedies in case my/our tender is accepted and if.

A/ I/We do not execute the contract documents within 7 days after receipt of notice issued by the Railway that such documents are ready, or

B/ I/We do not commence the work within 15 days after receipt of orders to this effect.The amount of earnest money in the form of Pay Orders deposit, Receipts, Demand Drafts, Guarantee Bond No._____________________ dated ________ is attached.Until a formal agreement is prepared and executed acceptance of this tender shall constitute

a binding contract between us as indicated in the letter of acceptance for this work.

Contractor’s Address Signature of the contractor/s

Dated___________________

Signature of Witness:

Signature of witnesses:1. __________________________ __________________________ 2. _________________________

2


Part-IPreamble & General Instruction to Tenderers

1.1 Location of the plant :The Diesel Loco Modernization Works, Patiala is situated at Patiala 3 KM from Railway Station in the state of Punjab.

1.2 Tender & Scope of workOn behalf of the President of India, the Dy. Chief Elect. Engineer, Diesel Loco Modernization Works, Patiala- 147 003 here in after referred to as “ Railway “ invites tenders from the established experienced & reliable contractors for Electrical Works detailed in Volume –II at Diesel Loco Modernization Works, site ( here in after referred to as DMW )

1.3 TenderThe tender documents consists of Volume – I1. Part-I Preamble & General Instruction 2. Part-II General Conditions of contract3. Part-III Special conditions of contract4 Part-IV Prices & payment

Volume –II

5 Part –V Tender notice & check list6 Part-VI Technical specification 7 Part –VII Schedule of work

Tender documents can be purchased from the office of the Dy. Chief Elect. Engineer, Diesel Loco Modernisation Works, Patiala, during office hours on any working day in the notified period.

1.5 Tenders in English or in Hindi onlyAll information in the tender shall be given in English or in Hindi information in any other language must be accompanied by its authorized translation in English. In the event of any discrepancy between any tender in a language other than English and its English translation , the English translation shall prevail.

1.6 Metric UnitDimension, volumes, weights, etc shall be quoted in metric units.

1.7 Tender Type Written or In Indelible InkThe tender shall be either type- written or written neatly in indelible ink and corrections, if any attested by the individual signing the tender . Corrections and over writings shall be strictly avoided in respect of rates both in words and as well as figures.

1.8 Time ScheduleThe Railways require the entire work specified under the contract to be completed within the period specified in Volume-II of this tender . The priorities will be fixed by the Railways from time to time depending upon the situation arising after the award of contract. The contractor should be prepared to progress all the works simultaneously and complete them satisfactorily in the given time. The basic consideration and the essence of the contract shall be the strict adherence to the said period of completion of work.

3


1.9 Time ProgressThe tenderer shall also enclose with his tender the scheme of work proposed to be followed by him and also a showing the period of time he will take for the various items of work duly amplifying the planning for priority work etc. The tenderer shall indicate the assumptions and the basis adopted for the preparation of the time schedule.

1.10 CREDENTIALS TO BE SUBMITTED ALONGWITH TENDER/S:

1.10.1 Tenderer/s should enclose documents and certificates to show that he/they has/have satisfactorily carried out works of the type involved in the construction of the work being tendered for. He/They should also produce proof to the satisfaction of the Railway of his/their technical ability and financial stability to undertake the work of the magnitude tendered for.

1.10.2 No work or supply shall ordinarily be entrusted for execution to a contractor whose capacity and financial status has not been investigated and found satisfactory.

1.10.3 The tenderer/s shall submit the following documents along with his/their tender

a) A list of personnel, organization available on hand and proposed to be engaged for the subject work.

b) List of plant and machinery available on hand (own) and proposed to be inducted (own & hired to be given separately) for the subject work

c) List of works completed in the last three financial years giving Description of work, Organization for whom executed, Approximate value of the contract at the time of award, Date of award and Date of actual start, Actual completion and Final value of contract should be given.

d) List of works on hand indicating description of work, contract value, and approximate value of balance work yet to be done and date of award.

Note: (i) In case of items (c) and (d) above, supportive documents / certificates from the organizations with whom they worked / are working should be enclosed.

(ii) Certificates from the private individuals for whom such works have been executed / being executed shall not be accepted.

1.11 Earnest Money1.11.1 The tender must be accompanied by a sum of Rs.43300/-

As earnest money in the manner prescribed, in Para 1.11.3 failing which the tender shall be summarily rejected.

1.11.2 The tenderer/s shall keep the offer open for a period of 90 days from the date of opening of the tender in which period tenderer/s can not withdraw his/ their offer subject to period being extended further, if required by mutual agreement from time to time. It should be understood that the tender documents have been sold/ issued to the tenderer/s is /are being permitted to

4


tenderer in consideration of stipulation on his / their part that after submitting his / their tender he/ they shall not rile from his / their offer or modify the terms and conditions there of in a manner not acceptable to the Dy. Chief Elect. Engineer, Diesel Loco Modernisation Works , Patiala.

In case the tenderer withdraw his offer within the validity date of his offer or fails to undertake the contract after acceptance of his tender, the full earnest money shall be forfeited. Earnest money in the form of guarantee bond shall not be accepted.

The earnest money of the unsuccessful tenderer/s shall have here in before provided, be returned to him / them within reasonable time, but the Railway is not responsible for any loss or depreciation that may happen to the security for due performance of the stipulation and to keep the offer open for the period stipulated in the tender document of the earnest money while in Railways possession nor will be Railway be liable to pay interest there on .

1.11.3 The earnest money of the requisite amount referred to in Para 1.11 above is required to be deposited either in cash with Divisional Cashier, Diesel Loco Modernisation Works, Patiala on any working day before 16.00hrs or required to be deposited in any of the following forms in favour of FA&CAO,DMW/PTA a) Deposit receipt, pay order and demand draft as of the State

Bank of India or any Nationalized Bank . b) The official cash receipt of the Bond extra as the case may

be must attached with the tender failing which the tender will be rejected.

NOTE: No interest shall be allowed on earnest money

1.11.4 The previous deposit of earnest money for adjustment against the present tender may be considered, if so desired by the tenderer / s only when the earlier tender has been rejected and the earnest money deposited has actually become refundable and available without any attachment on the date of opening of tender and there is no change in the constitution of the parties seeking adjustment. However, any request for recovery from outstanding bills for earnest money against present tender will not under any circumstances be entertained. Tenders submitted with earnest money in cheque Government Securities or in any form other then these specified .

1.11.5above, shall be summarily rejected.

1.12 Security DEPOSIT ON ACCEPTANCE OF TENDER

1.12.1 Unless otherwise specified in the special conditions, if any, the security

deposit/ rate of recovery/ mode of recovery shall be as under :-

a. Security deposit for each work -

5% of the contract value

5


b. The rate of recovery @ of 10% of the bill amount till the full security deposit is recovered

c. Security deposits will be recovered only from the running bills of the contract and no other mode of collecting security deposit such as SD in the form of instruments like BG, FD etc. shall be accepted towards security deposit.

The total security deposit recoverable form contractor including the amount of earnest money deposited with the tender will not exceed the security amount recoverable at the rates amount in any of the forms mentioned in Clause below, until the sum of these deductions plus the amount of earnest money deposited with the tender vide Para 1.11.0 of the tender conditions and instructions to Tenderers of the work taken together, equals the requisite amount of security deposit required for the fulfillment of the contract . The retained amount will not be released against Bank Guarantee.

The security deposit, unless forfeited in whole or in part according to the terms and conditions, will be refunded only after the expiry of the maintenance period and after passing the final bill based on “No Claim Certificate "

1.12.2 PERFORMANCE GUARANTEE - successful bidder shall give a performance guarantee within (30) thirty days from the date of issue of letter of acceptance . Submission of Performance Guarantee beyond 30 ( Thirty ) days and up to 60 ( Sixty ) days, from the date of issue of letter of acceptance, will be allowed with a panel interest of 15 % per annum for the delay beyond 30 days i.e from 31st day after the date of issue of letter of acceptance . In case the contactor fails to submit the requisite PG even after 60 days from the date of issue of letter of acceptance, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work. Performance guarantee is to be submitted in one of the form such as irrevocable bank guarantee, deposit of cash/ deposit receipt demand draft / FDR valid up to the date of completion plus 60 days beyond that, amounting to 5% of the contract value. Performance guarantee shall be released after the physical completion of the work based on the “ completion certificate issued by the competent authority stating that the contractor has completed the work in all respects satisfactorily.

1.12.3 The Performance guarantee shall be submitted by the successful bidder at the earliest , after the letter of acceptance has been issued , before signing of the contract agreement

The value of PG to be submitted by the contractor will not change for variation up to 25% ( either increase or decrease ). In case during the course of execution , value of the contract increases by more than 25% of the original contract value, an additional performance

6


guarantee amounting to 5% ( five percent ) for the excess value over the original contract value shall be deposited by the contractor .

1.13 REFUND OF EARNEST MONEY DEPOSITThe earnest money of the unsuccessful Tenderers shall be returned to them after the tender is finalized.

1.14 ASSOCIATION OF RETIRED GAZETTED OFFICERS OF GOVERNMENT SERVICE WITH THE TENDERER

Should tenderer be retired Engineer of Gazetted rank or any other Gazetted officer in executive or Administrative capacity of holding a pensionable or non pension able post in the S&T department of any of the Railways owned and Administered by the President of India for the time being or should a tenderer being partnership firm, have as one or more of its partners a retired Engineer or a retired Gazetted officer as aforesaid or should a tenderer being an incorporated company have any such retired Engineer or retired as one of its Directors, or should a tenderer have in his employment any retired Engineer or retired Gazetted Officer as aforesaid, the full information as aforesaid, the full information as to the date of retirement of such Engineer or Gazetted officer from the said service and in cases where such Engineer or officer had not retired from Government Service at least two years prior to the date of the submission of the tender as to whether permission for taking such contract has been taken of if the contractor be a partnership firm or an incorporated company, to become a partner or Director as the case may be or to taken employment under the contractor has been obtained by the tenderer or the Engineer’s or the officer as the case may be from the President of India or any officer duly authorized by him in this behalf, shall be clearly stated in writing at the time of submitting the tender. Tenders without the information above referred to or statement to the effect that to such retired Engineer or retired Gazetted officer is so associated with the tender as the case may be are likely to be rejected.

1.15 RELATIVE IN GAZETTED CAPACITYShould a tenderer or contractor being an individual on the list of approved contractor, have a relative employed in Gazetted capacity in any department of the Railway or in the case of partnership firm or company law should a partner or a relation of the partner or a share holder or a relative of share holder be employed in Gazetted capacity in any department of the Railways the authority inviting tenders shall be informed of the fact of the time of submission of tenders failing which the tender may be rejected.

1.16 SIGNING OF TENDERS 1.16.1 Any individual (s) signing the tender or other documents connected

there with should specify whether he is signing.i) As sole proprietor of the concern of an attorney of the sole proprietor.ii) As a partner or partner of the firm.

iii) As a Director, Manager or Secretary in the case or limited company duly

7


authorized by a resolution passed by the Board of Directors of in pursuance of the authority conferred by Memorandum of Association. 1.16.2 In the case of a firm not registered under the Indian partnership Act and the

partners or the Attorney duly authorised by all of them should sign the tender and all other connected documents.

1.16.3 Requisite power of Attorney or such other documents empowering individual or individuals to sign should be furnished to the Railways for verification , if required.

1.16.3.1.1.1 The Railway will not be bound by any power of attorney granted by tenderer or by change in the composition of the firm made subsequent to the execution of the contract . It may however recognized such power of attorney and changes after obtaining proper legal advise, the cost of which will be chargeable to the contractor.

1.17 SUBMISSION OF TENDERS 1.17.1 The tender (Volume I & II ) duly signed on each page shall be addressed to

the Dy. Chief Elect. Engineer, Diesel Loco Modernisation Works , Patiala- 147 003 and submitted in a double envelope . The inner envelope containing the offer shall be sealed marked “ offer for tender No.-----------------------------------------------------------. The inner envelope shall be placed in an other outer envelope and shall be addressed to the Dy. Chief Elect. Engineer, Diesel Loco Modernisation Works, Patiala- 147 003

1.17.2 The tenders sent by post shall be sent by registered post acknowledgement due , addressed to the Dy. Chief Elect. Engineer , Diesel Loco Modernisation Works, Patiala- 147 003.

1.18 TENDER’S ADDRESS

Tenderer shall state in the tender his postal address fully and clearly . Any communication sent in time to the tenderer by post at his said address shall be deemed to have reached the tenderer duly and in time. Important documents will be sent by registered post.

1.19. LAST DATE FOR RECEIPT OF TENDERSThe tenders complete in all respects, shall reach the Dy. Chief Elect. Engineer , Diesel Loco Modernization Works , Patiala- 147 003 before 15.00 hrs on the notified date. Tenders received after this time and date are liable to be rejected.

1.20 PRECAUTION TO TENDERS 1.20.1 Telegraphic bids will not be accepted under any circumstances.1.20.2 Bids received from those who have not purchased the tender documents shall

also not be accepted.1.20.3 The Railway will not be responsible for the loss of tender documents / delay

in postal transit.1.21 OPENING OF TENDERS

The tenders will be opened at 15.30hrs on the notified date in the presence of such of the Tenderers or their authorised representatives who may like to be present.

1.22 TENDER CONFIDENTIALThe tenderer shall treat the contents of his tender as private and confidential. He shall also treat the prices quoted by him as strictly confidential till the tenders are opened.

1.23 CONVASSING AND BRIBERY

8


No tenderer shall canvass any Government official or the Railway Engineers in respect of this or any other tender. Contravention of this condition will involve rejection of the tender.

1.24 NO OBLIGATION TO ACCEPT LOWEST TENDERIt shall not be obligatory on the part of the Railways to accept the lowest tender and no tenderer shall demand any explanation for the cause of rejection of his tender.

1.25 NO CLAIM FOR REJECTION OF TENDERS

The tender, when submitted shall constitute an agreement that the tenderer shall have no cause action or claim against the Railways for rejection of his offer . The Railways shall always be at liberty to reject or accept the offer to its own discretion and any such action shall not be called into question and the tenderer shall not claim in that regard against the railways.

1.26 WRONG INFORAMATION If the tenderer deliberately gives wrong information in his tender or wrongfully creates circumstances for the acceptance of his tender, the Railway reserves the right to reject such tender at any stage.

1.27 EXPIRY OF TENDERER If a tenderer expires after the submission of his tender or after the acceptance of his tender the Railways shall deem such tender as cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender the Railways shall deem such tender as cancelled unless the firm retains its character.

1.28 ACCEPTANCE Acceptance of tender will be communicated by Telexes, Telegram express letter or by a normal letter or acceptance of tender when acceptance is communicated by Telex, Telegram or express letter the normal letter of acceptance will be sent to the tenderer as soon as possible. But the Telex / Telegram or express letter should be deemed to conclude the contract.

1.29 EXECUTION OF AGREEMENTThe successful tenderer shall be required to execute an agreement for carrying out the work according to the condition of tender / contract, accepted rate specifications schedule of prices and time schedule such an agreement shall be executed with the President of India through the Dy. Chief Elect. Engineer, Diesel Loco Modernisation Works , Patiala – 147 003 . The cost of stamp duty on the agreement if required shall be borne by the Railways. Agreement should normally be signed within 15 days after the issue of acceptance letter .

1.30 The Documents required to be attached along with offer .Tenderers are requested to enclose certified copy of partnership deed / Affidavit for sole proprietor/ Firm's constitution & power of Attorney along with the offer on Non Judicial Stamp Paper of proper value duly attested by Notary Public with his Notorial stamps of proper value .

1.31 ADDRESSES

9


Railways relevant addresses for various purpose with the tender are given below :

i) General correspondence and submission of tender

“ Dy. Chief Elect. Engineer, Diesel Loco Modernisation Works,

Patiala – 147 003 (Pb.)

ii) Earnest money, Security deposits. “Financial Adviser & Chief Accounts Officer, Diesel Loco Modernisation Works,

Patiala – 147 003 (Pb.)

PART –II

GENERAL CONDITIONS OF CONTRACT

Except where specifically stated otherwise, in the “special conditions of contracts, special data and specifications” (attached along with), the work done under this contract shall be governed in accordance with the General Conditions of Contract and “Regulations for tenders & contract as contained in the Northern Railway Engineering Department’s Works Hand Book (Part I & Part II).” If required the same can be seen in the office of Dy. Chief Electrical Engineer, Diesel Loco Modernisation Works, Patiala or purchased separately on payment of Rs. 100/-. These conditions shall form an integral part of the contract agreement.

The General Manager appearing in the N. Railway Engineering

department, General Conditions of Contract & Regulations & Instructions to Tenderers shall mean Chief Administrative Officer / R, Diesel Loco Modernisation Works, Patiala and shall mean and include Dy. Chief Electrical Engineer/ Workshop Electrical Engineer/ Assistant Electrical Engineer Diesel Loco Modernisation Works, Patiala. And N.

10


Railway appearing in the said hand book shall mean as DMW/Patiala.

A2003/CE-1/CT/04 Pt.-1 dated 16.5.06 and no. 2007/CE-1/CT/18 dated 28.9.07 ,dt. 7.3.2008 and letter no. 2007/CE-I/CT/18/Ot.XII dt. 31.12.10 will form an integral part of G.C.C.

PART-III

SPECIAL CONDITIONS OF CONTRACT

3.1 These special conditions of contract supplement the preamble and general instructions, general conditions of contract, bill of quantities & basic rates and technical specifications. Tender enclosed thereto and shall be considered as part of the tender papers, where the provisions of these special conditions of contract are at variance with preamble and general instructions, general conditions of contract, bill of quantities and basic rates and technical specifications enclosed there to . The provision of these special conditions of the contract shall prevail.

3.2 If there are varying or conflicting provisions in the documents forming part of the contract , the Engineer In-charge shall be the deciding authority with regard to the intentions of the provisions and his decision shall be final and binding on the contract.

3.3. The several documents forming the tender are to be taken as mutually complementary to one another.

3.4 The Railway reserve the right to exclude any of the ‘schedule’ or ‘ non schedule item’ on revision of the rates not being reasonable or subsequent change of design for evaluation of tenders and deciding the contract.

3.5 The Railways attach utmost importance to the timely completion of the work on or before the date contracted for. In this connection attention of the contractor is specially invited to the Clause regarding “ Liquidated damages” and determination of contract to default of contractor provided for in General conditions of contract.

3.6 All the equipments and materials shall be tested/inspected by the Railways or its authorized inspecting officers and approved before, they are installed /used in the execution of the work covered in the contract. If the contractor use any equipments /materials without the prior approval of the Railways these are liable to be rejected.

3.7 The inspecting officers or his authorized representative shall have at all times free access to the contractor’s premises and shall have power to.

11


3.7.1 Inspect and examine the materials and workmanship of the work at any time during the manufacture at the manufacturer premises or in the premises of the sub contractor or at the site of erection.

3.7.2 Certify before any equipments is submitted for inspection that it cannot be in accordance with the contract owing to the unsatisfactory method employed.

3.7.3 Reject any part of the work submitted by the contractor has not being in accordance with the contract.

3.7.4 Reject the whole of the work including equipment tendered for inspection if after the inspection of such portion as he may, in his discretion think fit, he is satisfied that the same is unsatisfactory.

3.7.5 Mark the rejected equipment with a rejection mark so that the same may be easily identified.

3.7.6 Re-inspect at the time of erection at site any equipment both previously inspected and approved at the contractor or sub-contractor’s premises. Not with standing any approval given earlier, the contractor shall make good such rejection made based on such re-inspection at site to the satisfaction of the Engineer.

3.7.7 The decision of the Inspecting officer or regards to the acceptance or rejection of the equipments/work shall be final and binding on the contractor.

3.8 All work connected with and inclusive of installation and erection under this contract shall be done in accordance with the standard and establish method or installation and erection of Telecom equipments and shall comply with relevant Indian Electricity Rules. ISI codes, specifications and standards. The work shall also be strictly in accordance with the instructions recommendations of the manufacturers. The equipments shall be leveled carefully before being fixed finally in position. All fragile and sensitive equipments shall be protected adequately and handled carefully during installation and erection.

3.9 The quantity mentioned in the Schedule may be varied ±25%. .

3.10 The contractor shall arrange his own tools, labour and machinery for his work.

3.11 The prices/rates quoted shall be firm and inclusive of all taxes and duties.

3.12 The rates shall be quoted in the schedule of work attached.

3.13 Railways reserves the rights, not to accept lowest offer without assigning any reason.

3.14 The tender is non-transferable. The Tenderer shall sign each page of the tender documents and should submit all of them with the tender, failing which the tender is liable to be rejected. Warranty

3.15 Contractor shall guarantee that all equipments and the work executed under this contact shall be free from all defects and faults in materials, design, workmanship and a manufacturer and shall be of acceptable standards

12


for the contracted work and in full conformity with the technical specification, drawing and other contract stipulations.

3.16 The warranty clause will not apply to defects arising from designs made, furnished or specified by the Railways and for which the contractor has disclaimed responsibility in writing within three months from the date of the letter of acceptance of tender.

3.17 This warranty shall survive inspection of payment for the acceptance of the work but shall expire 12 months from the date of acceptance of the completed work by the Railways except in respect of defects notified to the contractor before the expiry of warranty period. Any approval of acceptance by the Railways at any stage of the work contracted shall not in any way absolve the contractor’s liability under this warranty.

3.18 The contractor’s liability in respect of any complaint defects and/or claims shall be limited to the execution installation and erection of replacement parts free of charges, or the repair of defective parts only to the extent that such replacement or repairs are attributable to or arise from faulty workmanship or design of material in the manufacture of the equipment/stores and/or negligence in any manner and also in the event of failure of the equipment to perform as intended.

3.19 The contractor shall if required, replace, repair execute and or install the goods or such protection thereof as is rejected by the Railways free at contract site or at the

option of the Railways the contractor shall pay to the Railways the value thereof and such other expenditure and damage as may arise by reason of the breach of the condition herein specified.

3.20 All replacement and repairs that the Railways shall call upon the contractor to deliver or perform under this warranty shall be delivered and performed by the contractor within 3(three) months promptly and satisfactorily. In case where such replacement, repair, execution and /or installation takes place during the warranty period the provision of this warranty clause shall apply to that portion to replace or renew until the expiry of twelve months from the date of such replacement, repair, execution and /or installation. This extended period shall hereinafter be referred to as “Extended Warranty period.”

3.21 If any defect is not remedied satisfactorily within the above mentioned three months, the Railway may proceed to do the work at contractor’s risk and cost and also without prejudice to any other rights of the contractors under this contract.

3.22 If, the contractor so desires, the replaced parts can be taken over by him or his representative for disposal as he deems fit within a period of three months from the date of replacements of goods /parts. At the expiry of this period, no claim whatsoever shall lie on the Railways.

3.23 The Railways may at its discretion recover the ground rent for the goods parts which rejected during the warranty period for the specified period of three months if any rejected materials are not taken over within that period three months by the contractor or his representative.

13


3.24 The warranty herein contained shall not apply to any material which have been replaced or altered by the Railways or on its behalf in any way without the consent of the contractor so as to affect its strength, performance and liability or to any defects to any part due to misuse negligence or accident and to items of normal wear and tear to be specifically mentioned by the contractor in his offer and got accepted by the Railways. The decision of the Railways in regard to contractor’s liability and the amount, if any payable under this warranty shall be final and conclusive.

3.25 SECURITY DEPOSIT ON ACCEPTANCE OF TENDER Unless otherwise specified in the special conditions, if any, the security deposit/ rate of recovery/ mode of recovery shall be as under :-

a. Security deposit for each work -

5% of the contract value

b. The rate of recovery @ of 10% of the bill amount till the full security deposit is recovered

c. Security deposits will be recovered only from the running bills of the contractor and no other mode of collecting security deposit such as SD in the form of instruments like BG, FD etc. shall be accepted towards security deposit.

The total security deposit recoverable form contractor including the amount of earnest money deposited with the tender will not exceed the security amount recoverable at the rates amount in any of the forms mentioned in Clause below, until the sum of these deductions plus the amount of earnest money deposited with the tender vide Para 1.11.0 of the tender conditions and instructions to Tenderers of the work taken together, equals the requisite amount of security deposit required for the fulfillment of the contract . The retained amount will not be released against Bank Guarantee.

3.26 PERFORMANCE GUARANTEE - Successful bidder shall give a performance guarantee within (30) thirty days from the date of issue of letter of acceptance . Submission of Performance Guarantee beyond 30 ( Thirty ) days and up to 60 ( Sixty ) days, from the date of issue of letter of acceptance, will be allowed with a panel interest of 15 % per annum for the delay beyond 30 days i.e from 31st day after the date of issue of letter of acceptance . In case the contactor fails to submit the requisite PG even after 60 days from the date of issue of letter of acceptance, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work. Performance guarantee is to be submitted in one of the form such as irrevocable bank guarantee, deposit of cash/ deposit receipt demand draft / FDR valid up to the date of completion plus 60 days beyond that, amounting to 5% of the contract value. Performance guarantee shall be released after the physical completion of the work based on the “ completion certificate

14


issued by the competent authority stating that the contractor has completed the work in all respects satisfactorily.

The Performance guarantee shall be submitted by the successful bidder at the earliest , after the letter of acceptance has been issued , before signing of the contract agreement .

The value of PG to be submitted by the contractor will not change for variation up to 25% ( either increase or decrease ). In case during the course of execution , value of the contract increases by more than 25% of the original contract value, an additional performance guarantee amounting to 5% ( five percent ) for the excess value over the original contract value shall be deposited by the contractor .

3.27 Release of Performance Guarantee & security deposit The Performance Guarantee (PG) shall be released after the physical completion of the work based on the ‘ completion Certificate ‘ issued by the competent authority stating that the contractor has completed the work in all respects satisfactorily . The security deposit, however, shall be released only after expiry of the maintenance period and after passing the final bill based on “ No Claim Certificate “

3.28 Conservancy Cess charges will be recovered from the contractor as per following details :

Average No. of laboureres/ Conservancy cess charges

Workmen employed per day to be recovered ( per month)

1 to 5 Rs. 64/- 6 to 10 Rs. 126/- 11 to 25 Rs. 317/-

3.29 Bank guarantees (BG) to be submitted by contractors should be sent directly to the Dy. Chief Elect. Engineer , DMW/Patiala by the issuing Bank under registered post AD.

3.30 In case of open tenders costing above Rs. 50 lakh, the tenderer/s will be required to meet the following minimum eligibility criteria: -

a. “As a proof of technical experience/competence, the tenderer should have physically completed successfully at least one similar single work for a minimum value of 35% of advertised tender value, l in last three financial years (i.e. Current year and three previous years) up to the date of opening of the tender.”b. As a proof of sufficient financial capacity and organizational resources, tenderer/s should have received the total payments against satisfactory execution of all completed/ongoing works of all types (not confined to only similar works) during the last three financial years and in the current financial year ( upto the date of opening of the tender) of a value not less than 150% of the advertised cost of work .c.The tender committee shall examine the overall financial soundness of

15


3.30.1

the tenderers based upon volume of work handled turnover, balance sheets etc for all works of tender values costing more than Rs.1.00 Crore

The Similar nature of work is defined as in tender notice is as under:“Telecom Work.”

a. When work has been physically completed and final bill is yet to be passed, the value of the work for judging the eligibility criteria, will be considered as under:-

Cases where measurements have not been recorded or final measurements have been recorded with negative variation, the value of the work will be taken as amount paid including statutory deductions. Cases where measurements have been recorded and the work has been completed with positive variation but variations have not been sanctioned, the value of the work will be taken as original contractual value.

b. In case of composite works involving combination of different works, even separate completed works of required value should be considered while evaluating the eligibility criteria.

c. For judging the technical eligibility and financial capability only those works which had been executed for the Govt. or Semi Govt. organizations shall be considered and the tenderer will submit the certificate to this effect from the officer concerned duly signed under the official seal. It should be noted that credentials for the works executed for Private Organizations shall not be considered.

d. The tenderer/s/contractor shall submit a statement of contractual payment received during the last three financial years and current year on the prescribed proforma as detailed at Annexure-I. The details shall be based on the certificate issued by the employer and or form 16-A issued by employer i.e. the certificate of deduction of tax at a source under Section 203 of the Income Tax Act, 1961. The photocopies of the certificate of payments and or form 16A shall be enclosed duly attested by Notary public with seal and Notaries stamps thereon.

e. If a tenderer has completed a work of similar nature where department material was issued by department free of cost, tenderer must submit the completion certificate indicating cost of these materials and total cost of work (including cost of free supplied items by deptt.) shall be considered to decide “technical eligibility” or otherwise-

f. Contractor has to satisfy the eligibility criteria for technical capability and competence as well as for financial capacity and organizational resources.

3.31 The department does not under take any responsibility on account of postal delay, loss or mis - delivery of documents by post. The tender not

16


accompanied with the requisite earnest money would be summarily rejected

3..32 Tender Documents through internet:-(a) Tender documents are available on DMW Web site i.e.

www.dmw.indianrail.gov.in and the same can be downloaded and used as tender document for submitting the offer. This facility is available free of cost. However the cost of tender documents as indicated above in para 2.1.2 will have to be deposited by the tenderer in the form of Demand Draft only in favour of FA & CAO/DMW/Patiala along with the tender document. This should be paid separately & not included in the Earnest Money. In case, tender is not accompanied with the cost of the tender documents as detailed above, tender will be summarily rejected.

(b) Tenderer/s are free to down load tender at their own risk & cost, for the purpose of perusal as well as for using the same as tender document for submitting his/their offer. Master Copy of the tender document will be available in the office of Dy. Chief Electrical Engineer, DMW, Patiala. After award of work, an agreement shall be drawn up. The agreement based on Master Copy and not based on the tender document submitted by tenderer/s. In case of any discrepancy between tender documents down loaded from internet and Master Copy, later shall prevail and will be binding on tenderer/s. 'No claim' on this account will be entertained.

3.33Safety Gear:During execution of the work, contractors shall ensure that all safety precautions are taken by their men to protect themselves and site to prevent any untoward incident. In this regard contractor will ensure that adequate number of safety helmets, safety belts, safety jackets with reflective arm band, rope; ladders emergency light ,insulated tools, insulation glove etc. are available at site before the work is actually started. The above list is only indicative and is not exhaustive and safety item will be arranged as per the requirement. Railway reserve the right to stop the work in the absence of proper safety gear and no claim shall be entertained in this regard. Decision of the Engineer-in-charge will be final and binding upon the contractor. The cost of all the safety gear is deemed to have been included in the rates quoted and nothing extra is payable under this contract.

3.34 Payment for the work done will be made to the contractor only when the formal agreement has been executed between the parties.

3.35 Tenderer is required to submit the list of equipment, machinery and plants available /deployed at site. The successful tenderer on receipt of acceptance letter and conveying their consent shall submit name, addresses, telephone numbers, Fax number/E Mail address of the persons to be contacted . If any change in the list of equipments/machinery or the addresses/ individuals to the Engineer-in-charge in writing. The name and address, telephone numbers and the contractor officials name shall also be displayed at the site of work.

17


3.36 SITE INSPECTION REGISTERA site inspection register will be maintained by the Engineer or his representative in which the contractor will be bound to sign day to day entries made by the Engineer or his representative. The contractor is required to take note of the instructions given to him through the site inspection register and site order book and should comply with the same within a reasonable time. The contractor will also arrange to receive all the letters etc. issued to him at the site of works.

3.37Variation in quantity:

i.A corrigendum shall be issued in case the increase in quantity in one or more items result an extra expenditure in excess of 10% of the value of the contract or Rs.50,000/- whichever is less. For the purpose of assessing the increase in the quantity and the increase in the value of contract only such of the items in which there is any increase shall be taken into account and the saving in other items ignored.

ii.The tenderer/contractor will be bound to execute the additional quantities during execution of work on the following terms and conditions: “Variation of quantities will be applicable as per Railway Board letter No. 2007/CE-1/CT/18 Pt.XII, dated 31.12.10

iii Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required.

iv In case of increase in quantity of an individual item by more than 25% of the agreement quantity is considered as unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, qty. of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions :-a. Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A grade.b. Quantities operated in excess of of 125% but up to 140% of the agreement quantity of the concerned item ,shall be paid at 98% of the rate awarded for that item in that particular tender .c. Quantities operated in excess of 140% but up to 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender :d. Variation in quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in that particular tender.e. The variation in quantities as per the above formula will apply only to the individual items of the contract and not on the overall contract value .

v. The limit for varying quantities for minor value items shall be 100% (as

18


against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value.

vi. Execution of quantities beyond 150% of the overall agree mental value should not be permitted and , if found necessary , should be only through fresh tenders or by negotiating with existing contractor , with prior personal concurrence of FA&CAO and approval of General Manager .

vii. In cases where decrease is involved during execution of contract :-a) The contract signing authority can decrease the items upto 25%

of individual item without finance concurrence.b) For decrease beyond 25% for individual items or 25% of contract

agreement value, the approval of an officer not less than rank of SA grade may be taken , after obtaining " no Claim certificate " from the contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities .

3.38 The contractor will be required to give 'NO CLAIM CERTIFICATE' while signing the final bill. This 'NO CLAIM CERTIFICATE' furnished by the contractor constitute special agreement where he admits and acknowledge that no money is due to him in connection with the particular contract by him thus after the contractor has given no claim certificate and has final bill has been finalised and paid to him the contractor can not ask for any more payment even if post audit records show that he had been paid less hence after no claim is given, the contractor will not be entitled to ask for arbitration.

3.39 No claim whatsoever will be entertained by the Railway on account of any delay or hold up of the works arising out of delay in approval of drawings, changes, modifications alterations , additions , omission and the site layout plans or details drawings and design and or late supply of such material as are required to be arranged by the Railway or due to any other factor on Railway Accounts .

3.40 No “on account payment’ by the railway shall protect and contractor/s against or prevent the Railway from recovering from the contractor/s any over payment made to him / them .

3.41 The existing clause 17 (B) of GCC provides for recovery of liquidated damages from the contractor for delay in completion of work while granting extension to the currency of the contract under clause 17 (B) of GCC, Competent authority may also consider levy of token penalty as deemed fit based on the merit of the case.

3.42 All payments in respect of the contract during the currency of the contract shall be made through Electronic Clearing System (ECS) / Electronic Funds Transfer (EFT). The successful tenderer on award of contract must submit ECS/EFT Mandate Form complete in all respects as detailed below . However, if the facility of ECS / EFT is not available at a particular location the payment shall be made by Cheque. In such case the successful tenderer on award of contract will have to furnish contractor’s Bank Account Number and Name of the Bank against which all payments in respect of the contract during the currency of contract shall be made.1. Tenderers will submit the following particulars for the purpose of

19


Payment :-

a. Bank Account Number b. Bank Account Type – Saving Account or Current Account .c. Name of Bankd. Bank Code No. e. Place of Bank

2. Mandate to be given by the contractors ( of DMW/Patiala ) desirous of receiving their payment through electronic system in their bank account ( format enclosed ):

a) Name of the firm b) Addressc) Account Numberd) Type of account ( current & saving )e) Bank name f) Address of Bank Branch g) I.F.S code h) MICR code

Above particulars are certified We M/S - hereby authorised AO/DMW/Patiala to credit Our all payments through Electronic transfer in our Bank A/C as per mandate given above.( Signature & Name of Bank Branch Manger along with stamp )

Signature and Name of person authorised to sign. M/S…………………..

3.43 Applicable for tender documents downloaded from internet:Tenderer/s is free to download tender documents at their own risk and cost, for the purpose of perusal as well as for using the same as tender document for submitting their offer. Master copy of the tender document will be available in the office of Dy CEE /DMW Patiala ______________________. After award of work, an agreement will be drawn up. The agreement shall be prepared based on the master copy available in the office of Dy CEE /DMW Patiala and not based on the tender documents submitted by the tenderer. In case of any discrepancy between the tender documents downloaded from internet and the master copy, later shall prevail and will be binding on the tenderers. No claim on this account will be entertained.

3.44 EMPLOYMENT OF TECHNICAL STAFF

3.44.1

The contractor shall employ the following minimum technical staff during the execution of the work:

(a) One Graduate Engineer when the cost of the work to be executed is 20


Rs.15.00 lacs and above.

(b) One qualified Diploma holder (Over sear) when cost of the work to be executed is more than 5.00 lacs but less than Rs. 15.00 lacs.

3.44.2

Technical staff should available at site whenever required by the Engineer-in-charge or his authorized representative to take instructions. In case the contractor fails to employee the Technical staff aforesaid in para 3.44.a above, he shall be liable to pay Rs. 3,000/-(Rs. Three thousand only) for each month of default or part thereof in case graduate Engineer and Rs. 1,500/-(Rs. One thousand five hundred only) for each month of default or part thereof in case qualified Diploma Holder.

3.44.3

The contractor shall be responsible to produce the relevant bio-data of Technical staff employed by him for the scrutiny of the Railway and also furnish a Photostat copy thereof for the record. Railway reserve the right to scrutinize the Accounts bills of the contractor to as certain as to whether the qualified staff has been actually employed by him and is paid for.

3.44.4

The decision of the Engineer-in-charge as to the period for which the required technical staff was not employed by the contractor shall be final and binding upon the contractor.

Part –IVPrices & Payment

4.1.a VAT @ 4% on gross amount of contract will be deducted from your bill under section 27 (1) of the P VAT ACT, 2005

4.1.b Income Tax at source shall be deducted from contractor's bill @ 2.27% at the rate as applicable from time to time .

4.2 No Sale Tax, Excise Duty, Octroi etc shall be payable by the Railway. The prices should be all inclusive.

4.3 The prices shall remain firm without any variation during the currency and extended currency of the contract.

4.4 a) 100% payment will be made on satisfactory completion of work testing and handing over the installation to the Railway by the contractor.

b)Part payment for completed works can also be made provided that the total payment at any time does not exceed 90% of the works done and number of part payments claimed is not more than two times during the

21


currency / extended currency of the contract.

4.5 i. All payments in respect of the contract during the currency of the contract shall be made through Electronic Clearing System (ECS) / Electronic Funds Transfer (EFT). The successful tenderer on award of contract must submit ECS/EFT Mandate Form complete in all respects as detailed below . However, if the facility of ECS / EFT is not available at a particular location the payment shall be made by Cheque. In such case the successful tenderer on award of contract will have to furnish contractor’s Bank Account Number and Name of the Bank against which all payments in respect of the contract during the currency of contract shall be made.ii. Mandate to be given by the contractors ( of DMW/Patiala ) in duplicate desirous of receiving their payment through electronic system in their bank account

i) Name of the firm j) Addressk) Account Numberl) Type of account ( current & saving )m) Bank name n) Address of Bank Branch o) I.F.S code p) MICR code

Above particulars are certified We M/S - hereby authorised FA&CAO/DMW/Patiala to credit

Our all payments through Electronic transfer in our Bank A/C as per mandate given above.( Signature & Name of Bank Branch Manger along with stamp )

Signature and Name of person authorized to sign. M/S…………………..

22


VOLUME-II

Part-VTender No.DMW/EL/TELE/260®/11

Name of work Augmentation & Renovation of old & worn out Telephone exchange work in DMW-Patiala

Approximate cost of workRs. 2164848/-

Earnest money The tenderer shall submit earnest money deposit amounting to Rs.43300 /- (Rs Forty Three Thousand Three Hundred only) along with his tender in the form indicated in Clause 1.11.3 of part-I

Completion period The entire work specified under the 23


contract shall to be completed within Three months from the date of issue of letter of acceptance

Date of opening of tender

5.9.11

Name & address of party to whom tender soldWhether the partnership deed, consti-tution of the firm & power of attorney have been attached with the tender .Whether all pages of tender form have been signed by the Tenderers. Whether a list of work of similar nature has been submitted.NS: The above information/ documents may please be furnished invariable otherwise the tender is likely to be rejected. It is verified that the earnest money is in proper form and information as above has been furnished.

NOTE1. Tender document consists of both volume I & II one copy each.2. The tenderer shall submit both Volume I & II complete duly signed on each page while tendering. Signature of Tenderer Issued by

Dy. Chief Elect. Engineer Diesel Loco Modernisation works , PTA

TENDER NOTICEVisit us at www. dmw.indianrailways.gov.in

Sealed tender on prescribed forms are invited by the Dy. Chief Electrical Engineer, Diesel Loco Modernisation Works, Patiala (Pb) for & on behalf of President of India for the following work. The contractors should have experience in the field of this type of work.

SN

Tender Notice & Name of work

Approx. cost of work ( in Rs. )

Earnest Money Deposit( In Rs.)

Comple-tion period

Cost of Tender( In Rs.)

Opening date & time of tender

24

http://www.dmw.indianrail.gov.in/


1 DMW/EL/TELE/260®/11

2164848 43300 ThreeMonths

3000/-

5.9.1115.30 hrs

The work of Augmentation & Renovation of old & worn out Telephone exchange, DMW-Patiala with 1500 port

Tender with out earnest money will be summarily rejected.The tender documents can be had from the office of Dy. Chief Electrical Engineer, ( Room no. 17) Admn. building, DMW/Patiala or through Internet from the date of publication on any working day from 10.00 hrs to 16.00 hrs & on Saturday up to 12.00 hrs up to one day before the date of opening and upto 12.00 hrs on date of opening against payment of amount mentioned against work & Rs.500/- extra if required by Regd. post through demand draft in favour of FA&CAO/DMW/Patiala payable at Patiala. The documents can be downloaded from the DMW Web site www. dmw.indianrailways.gov.in and DD for cost of tender documents must be submitted along with the bid. The offers will be received up to 15.00 hrs on the date of opening of tender.

Dy. Chief Elec. Engineer

Check List (To be filled by the Tenderer and submitted along with )

1 Name of the firm

25

http://www.dmw.indianrail.gov.in/


2 No. of staff employed I. Temporary ii. Permanent

3 Nos. of staff proposed to be kept at site

4 No. of such works executed. List of works to be enclosed along with copies of orders and performance certificate

5 Capacity of firm in money value to execute such works (copy of certificate firm bankers to be enclosed)

6 List of tools and plants available with the tenderer (list to be attached )

PART-VITechnical Specification

1.0 General

26


OMNI S3 Electronic exchange is working in DMW patiala since 1988 This telephone Exchange was supplied by M/s Unitel based on the technology of Atea Blegium. This firm was closed in the year of 1999. The work of augmentation & renovation of old & worn out telephone exchange in ADM Building DMW ,Patiala is to be carried out . The proposed work is to be done as per detail given in the scope of work.

2.0 Scope of Work : The Scope of Work includes as per Annexure /Schedule of Work

2.1 Supply installation & commissioning of Digital phone with three line display Aastra model no 4223 or equivalent/ Compactable for working with “Aastra MX-One” large EPABX Exchange.

2.2 Supply installation & commissioning of Digital phone with three line display Aastra model no 4223 or equivalent / Compactable for working with “Aastra MX-One” large EPABX Exchange.

2.3 Supply, installation & commissioning of krone MDF consisting 100 pair DP with capacity for terminating 3000 Line(MDF/Exchange =1500,IDF =1500 with Complete 3000 IPMS)MDF/IDF with all Internal, external protection of 3000 lines. All these shall be fitted In one cabinet of suitable size & matching with the exchange(Aastra MX One) and also have provision of door locking of the cabinet, as per technical specification.

2.4 Supply Installation, Testing,& Commissioning Of FIX Cellular Terminals(FCT) With Suitable GSM Interface For EPBX Connectivity, As Per Technical Specification.

2.5 Supply & Installation Of Telecom DP Boxes in lieu of existing DP’s in ADM Bldg. (Krone Type as Per Standard Railway Practice Using Dia 1.5 Inch,1.5 Mtrs Long Gi Pipe In Walls & Termination of PVC Cables as Per direction Of Railway Engineer at Site. This Includes all material required for fixing walls as per site requirement. 50 Pair = 15 Nos & 20 Pair = 05 Nos.

2.6 Supply, installation, recessing of 38 Mm dia PVC conduit medium class ISI mark pipe with all accessories junction box etc making chaise replastered including 3 pair PVC cable Make (Shalimar/Plaza/Kalinga)

2.7 Supply, installation & commissioning of PVC casing capping of 20 mm ISI mark with all fixing material including PVC cables as per site requirement.

2.8 Supply, Installation & commissioning of telephone Gang Box, as per site requirement, for provision of telephones.

2.9 Supply installation, testing & commissioning of Media Gateway Classic Card suitable for “Aastra MX ONE” large EPABX Exchange.

2.10a) Supply & using of OFC 12 core Fiber single mode armoured, optical fiber cable confirming to ITU-1 standard-G652 as per drawing/site requirement.

27


b) Supply & using of lubricated HDPE pipe suitable for 12 core Fiber single mode armoured optical fiber cable as per drawing/site requirement.

c) Excavation of trenches (& laying OFC with HDPE pipe) upto depth of 1 Mtr & of suitable width at the bottom all type of soil/Rail Track back filling after laying of OFC cable in HDPE Pipe, reaming of the soil in trenches & consolidation of soil as well as the disposal of excess soil ,if any , as per site requirement & annexed drawing.

2.11 Supply, installation, testing & commissioning D-Link LIU 8 port at remote locations, Liu 24 Port For Central Location, Media Converter, Patch Cord, Pig Tail , Coupler ,switch 8 port , Switch 24 port as per site requirement in DMW office/residential area.

2.12 Supply & fixation of Rack suitable for switches 6u , as per site requirement in DMW Colony area.

2.13 Supply & installation of OFC Jointing Kit suitable for 12 core optical fiber cable as per site requirement. Jointing kit to be provided & fixed by the tenderer .

2.14 Supply installation testing & commissioning On line UPS 1VA ,with Back-up time of 240 Minutes with Isolation transformer suitable for single phase input & single phase AC output, Floor Mounted Type

2.15 Supply, & laying of high quality Copper Strip, size (38x3mm) , as per site requirement.2.16a) Supply & using of ADSL card or IP DSLAM 48 Line as per technical specification attached,

in telephone exchange building.( Make Zyxel, UTStarcom, D-link) b) Supply & using of ADSL 2+ Wi-Fi router with built splitter with one Ethernet port & USB

port or better with data rate Upto 1 Mbps or better and Upstream and upto 24 Mbps or better down stream, as per site requirement ( Make Zyxel, UTStarcom, D-Link in DMW office/residential area.

c) Installation & commissioning of “IP DSLAM 48 port” & “ 25 Nos WI FI ADSL Router” as per site requirement.

2.17 Designing, printing & supply of Telephone Directory (approx 90 pages) as per sample provided by dmw Patiala & final supply, after approval of proof by DYCEE/DMW/Patiala, as per specification attached.

Technical Specification

3.0 Main Distribution Frame:(Item No. 3 of schedule)

Main distribution frame (MDF) shall be of KRONE type & modular in construction. Self restoring protection devices shall be provided to protect the exchange from high voltage / current including lightening occurring on extensions & trunk lines. It shall be possible to isolate the subscriber / tie lines / trunk at the MDF without removing protection devices. MDF shall be as per DOT/TEC specification No. GR/CTN-01/04.MAY 2005 amendment 1 or latest.

The MDF/IDF provided shall be of KRONE make type as per TEC specification No. GR/CTN-01/04.MAY 2005 amendment 1 or latest.

Integrated Protection Modules (IPM) of Krone make shall be provided on all the ports. All metal parts of the frame, supports etc shall be made from corrosion resistant

steel, mechanically rugged, suitably powder coated.

28


The MDF shall be in an metallic enclosure/enclosures made up of corrosion resistant steel sheet of thickness 1.5mm and suitably powder coated. It shall be possible to remove doors of all the sides for working purpose. All the doors will be lockable.

The MDF cabinet shall be fixed on the floor at the desired place. Suitable earthling Point in the MDF cabinet shall be provided and connected properly

with the Earth. Cable trays/troughs shall be provided by contractor without extra cost and fixed

neatly from Exchange to MDF and cables for all ports shall be laid and leveled in these at both the ends.(Approx. distance is 25 Mtrs.) Tenderer is advised to visit site for their assessment.

Jumpering shall be done as per requirement through suitably placed guides. MDF shall have arrangements for holding cables and bunch of jumpers.

Cables and jumpers required shall be supplied by the Firm, without extra cost. The price of the MDF includes cost of all the required hardware and all sorts of cable

as required above.

4.0 Fixed Cellular Terminal (FCT) for GSM: (ITEM No 4 of Schedule)

It should be possible to put any GSM service provider SIM card. It should convert GSM interface to FXS interface which can be interfaced with any loop start trunk. The FXS port output of FCT should work as normal central office line for incoming and outgoing calls. The SIM card will be provided by the railway.

5.0 On-Line UPS 1 KVA with isolation Transformer & backup time upto 240 min (Item No. of 22 Schedule)

On Line UPS with PWM technology, rack mountable type suitable for single phase AC input voltage range 160-260 v ,50+/-1.5HZ and single phase output voltage 230+/- 1% volt,50+-0.5HZ.It shall be complete with rack rail kit for mounting of UPS in the rack and shall be housed in rugged enclosure made of steel sheet having 1.2mm (minimum),thickness, aesthetically finished, duly pretreated and powder coated.

6.0 48 Port ADSL 2+Port Standalone/Pizza Box IP DSLAM ( Item No 23A of Schedule) .

The IPDSLAM for 48 ports ( Zyxel/UTstarcom/D-link) with all accessories for installation & & commissioning, as per site requirement, are to provided by the tenderer,

Sno Make IP DSLAM1 ZYXEL IES-50052 UTstarcom IAN8K1103 D-link DAS 4192

7.0 4 Port ADSL CPE with Wi Fi (ITEM No 23B of Schedule) .The 4 Port ADSL CPE with Wi-Fi ( Zyxel/UTstarcom/D-link) with all accessories for installation & commissioning as per site requirement are to provided by the tenderer,

29


Sno Make Modem1 ZYXEL P-660 HWT 1v Series2 UTstarcom WA 3002 GH3 D-link DSL-2640B

8.0 Telephone Directory (Item no 26 of Schedule of work )

N.B The updated data for Telephone Directory of “Diesel Loco Modernisation Works Patiala” will

be provided by this office specification includes designing of cover & index pates (separators) text composing illustrations, art work, processing printing spiral binding packing etc. for the telephone directories. How ever the office of DYCEE/DMW will approve final proof reading. The firm will commence printing after obtaining the proof approved by DY CEE/DMW . No extra charges shall be charged for extra proof if required. The design of top cover and back cover shall be finalized in consultation of the consignee ie Dy CEE/DMW/PTA. The necessary photographs etc for front/ back and index separators pages shall be given by consignee.

Also provide a soft copy in CD of Telephone Directory before bulk printing.9.0 Media Gateway Classic (Item no 09 of Schdule)

Scope of supply – Media gateway Chassis/cabinet (without peripheral cards) is to be supplied & installed at remote location for further connectivity distribution ( for which peripherals/cards will be supplied by DMW as per requirement of analog or digital extension). The media gateway chassis/cabinet to be compatible with Astra MX-One EPABX system supporting following features:

30

1 Title of Directory Telephone Directory of

DIESEL LOCO MODERNISATION WORKS,PATIALA

2 Over All Size 6’’ X 8.1’’ (approx)

3 Quantity 1000 Nos (Bilingual)

4 Total a) Cover front and back colored pages both side = 4 nos (2 Sheets)b) Index separators colored Single side = 11 noc) Other pages other than index 150 Nos(75 sheets)+ 10%

5 Printing Text 4 Column Offset for title and inside index and column offset

6 Paper i) 300 gsm art card (laminated) for title pagesii) 300 gsm art card of inside index pages (separators).iii) 100 gsm maplitho for inside text pages

7 Index UI Dis cut8. Binding Spiral/Iron/Plastic

9 Matter to be printed To be provided by Diesel Loco Modernisation Works Patiala


Media Gateway must support following Features

The media gateways shall be mains powered so that they can be supported by industry standard UPS.

For remote units, it is highly desirable that they can be fed from -48V battery arrangements in case of mains failure.

Media Gateways shall be supported for distributed architecture to improve the overall resilience of the solution for business continuity and disaster recovery purposes. The media gateways shall be capable of working both in centralized locally across the LAN and remotely across the WAN. (Distributed)The media gateways shall support the following interfaces:

Analogue extension, Digital extension, Cordless (DECT) extension, Mobile extension, IP (H.323) extension, SIP extension, CAS extension, Public ISDN Q931 (30B+D/23B+D/2B+D),Private ISDN QSIG (30B+D/2B+D),AC15/CEPT L1,DC5 (E&M),R2 MFC,DPNSS,DASS,H.323 based trunk protocol, SIP based trunk protocol The “media gateway chassis size” shall be of industry standard equipment racks.

The media gateway shall support at least 256 recourses to handle 256 simultaneous IP to TDM calls without adding any additional hardware. The media gateway can accommodate at least 16 universal peripheral cards.

The media gateways shall be capable of being centrally managed via the telephony management application.

The media gateways shall support the deployment of remote IP LAN devices that can be installed on the desktop to provide industry standard analogue interfaces for fax and modems etc.

The media gateways (if equipped with a local server) installed at remote sites shall be capable of automatically initiating PSTN routing if the connection to the primary telephony server is not available.

Note: Tenderer should submit a authorization/consent letter from OEM or their authorized distributor for providing material & deputing qualified engineers for installation & commissioning of this item.

31


THE WORK OF AUGMENTATION & RENOVATION OF OLD & WORN OUT TELEPHONE EXCHANGE

SN Description Unit Qty. Rate AmountIn Fig. In words

1 Supply, installation testing & commissioning of Digital Phone With 3-Line Display Similar To Aastra Model No 4223 for AASTRA MX ONE

Nos. 10

2 Supply installation testing & commissioning of digital phone with six line display similar to Aastra model no 4225 compatible to AASTRA MX ONE

Nos. 10

3 Supply ,installation & commissioning of krone MDF each 100 pair DP of terminating 3000 Line(MDF/Exchange =1500,IDF =1500 with Complete 3000 IPMS)MDF/IDF with all Internal, external protection of 3000 lines. All these shall be fitted In one cabinet of suitable size & matching with the exchange and also have provision of door locking of the cabinet, as per technical specification attached

Lump Sum

One Job

4 Supply Installation, Testing,& Commissioning Of FIX Cellular Terminals(FCT) With Suitable GSM Interface For EPBX Connectivity, As Per Technical Specification Attached.

Nos 4

5 Supply & Installation Of Telecom Dp Boxes(Krone Type As Per Standard Railway Practice Using Dia 1.5 Inch,1.5 Mtrs Long Gi Pipe In Walls & Termination OFC Cables As Per Approved Cable Root Plan & As Per Direction Of Railway Engineer At Site This Includes all material required for fixing including recessing of walls as per site requirement 50 Pair 20 Pair Nos

Nos1505

6 Supply, installation, recessing of 38 Mm dia PVC conduit medium class pipe with all accessories junction box etc making chaise replastered including 3 pair PVC cable(make (Shalimar/Plaza/Kalinga)

Mtr 800

7 Supply, installation & commissioning of PVC casing capping of 20 mm ISI mark with all fixing material including three pair PVC cable ((make (Shalimar/Plaza/Kalinga), as per site requirement

Mtr 800

8 Supply, Installation & commissioning of telephone Gang box, as per site requirement.

Nos 200

9 Supply installation, testing & commissioning of Media gateway Classic suitable for Aastra MX ONE, as per technical specification

Nos 01

32


10A Supply & using of 12 core Fiber single mode armoured optical fiber cable confirming to ITU-1 standard-G652 make(DIGILINK, KRONE, AMP) Note : OFC will be laid in trenches directly in HDPE pipe at site. The payment of OFC cable will be released after laying & for the laid quantity only

Mtr 3000

10B Supply & using of lubricated HDPE pipe Note: HDPE pipe is to be laid in excavated trenches directly at site. The payment of HDPE pipe will be released after laying & for the laid quantity only

Mtr 3000

10C Laying of HDPE pipe/ duct in trenches Mtr 300010D Excavation of trenches upto depth of 1 Mtr of & of suitable width at

the bottom all type of soil/back filling after laying of OFC cable in HDPE pipe reaming of the soil in trenches & consolation of soil as well as the disposal of excess soil ,if any

Mtr 3000

11 Supply ,installation ,testing & commissioning D-Link LIU 8 port at remote locations

Nos 04

12 Supply ,installation ,testing & commissioning D-Line Liu 24 Port For Central Location

Nos 01

13 Supply ,installation ,testing & commissioning D-Link media converter Nos 01

14 Supply ,installation ,testing & commissioning D-Link Patch Cord Nos 02

15 Supply ,installation ,testing & commissioning D-Line Pig Tail Nos 10

16 Supply ,installation ,testing & commissioning D-Link Coupler Nos 10

17 Supply ,installation ,testing & commissioning D-Link Switch 8 Port Nos 0118 Supply ,installation ,testing & commissioning D-Link Switch 24 Port Nos 0119 Supply & fixation of Rack suitable For Switches 6U, as per site

requirementNos 02

20 Supply & laying of Copper Strip size (38x3mm) as per site requirement

Mtr 30

21 Supply & commissioning of OFC Jointing Kit for OFC cable, as per site requirement.

Nos 02

22 Supply , installation, testing & commissioning of UPS on line 1 KVA as per specification.

Nos 01

33


23A Supply & using of ADSL card or IP DSLAM 48 Port/Line as per technical specification.Note: IP DSLAM of 48 port will be directly installed at site & payment will be released for the actual quantity installed as per satisfaction of Railway Engineer.

Nos 01

23B Supply & using of ADSL 2+ Wi-Fi router with built splitter with one Ethernet port & USB port or better with data rate Upto 1 Mbps or better and Upstream and upto 24 Mbps or better down stream as per technical specification.Note: ADSL Wi-Fi routers will be directly installed at site & payment will be released for the actual quantity installed as per satisfaction of Railway Engineer.

Nos 25

23C Installation & commissioning of” IP DSLAM” & “ADSL Router” as per site requirement.

One Job

One Job

24 Supply & Testing of Insulation Tester 100 Volts with testing leads & carrying case

No 01

25 Supply & testing of Digital Earth Resistance tester(3.5 Digit liquid Crystal display/0-1-0/1000 ohms with set of o4 spikes measurement leads, charging lead mf battery ,battery charger & carrying case )

No 01

26 Designing printing & supply of Telephone Directory (approx 90 pages), sample for printing of telephone directory shall be supplied by Railway.

Nos 1000

NOTE:- 1.Tenderers are advised to visit the site before tendering to acquaint themselves with the working conditions, Scope/ quantum of work etc. 2. Warrantee period will be for 12 months from the date of completion of the work.

Signature of tenderer

34

Annexure ( To be given in duplicate )

Mandate to be given by the contractor ( of DMW/Patiala ), desirous of receiving their payment through Electronic credit in their Bank Account .

1. Name of the Firm/ contractor …………………………

2. Address if the firm ------------------------------------------------

3. Account number …………………………………………

4. Type of Account Current/saving )…………………………………………

5. Bank name …………………………………………

6. Address of Bank Branch ……………………………………….

7. MICR Code …………………………………………….

8. IFS Code …………………………………………….

Above particulars are certified I/we …………hereby authorizeFA&CAO,DMW/Patiala to credit our all payments through Electronic transfer in out Bank Account as per mandate given above .

( Signature & name of BankBranch Manager along with Stamp)

( Signature and name of person authorised )

M/S ………………………………………

Note – Please enclose one cancelled MICR cheque of beneficiary ( contractor )

35

PROFORMA OF BANK GUARANTEE( FOR PERFORMANCE GUARANTEE )

FA&CAO, DMW, Patiala1. In consideration of the President of India ( herein after called the Govt. ) having agreed to exempt……………………………………………..( hereinafter called the said contractor fro m the demand, under the terms and conditions of an Agreement No. ………………….. made between Deputy Chief Electrical Engineer, Diesel Loco Modernisation Works, Ministry of Railways, Patiala and ………………………………….. for the ……………………………. as per tender specification ( hereinafter called the said Agreement ), of security deposit for the due fulfillment by the said contractor (s) of the terms and conditions contained in the said Agreement on production of bank guarantee for Rs………………….we…………………….Bank…………………………………………( herein after referred to as the Bank ) do hereby undertake to pay to the Government an amount not exceeding Rs……………………. Against any loss or damage caused to or suffered by the Government by reason of any breach by the said contractor (s) of any of the terms or conditions contained in the said agreement.

2. We…………………….. Bank…………………………. Do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the Govt. stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Govt. by reason of any breach by the said contractor (s) of any of the terms or conditions contained in the said Agreement or by reason of the contractors failure to perform the said Agreement. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.-------------3. We further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and it shall continue to be enforceable till all the dues of the Govt. under or by virtue of said agreement have been fully paid and its claim satisfied or discharged or till Deputy Chief Elect. Engineer , Diesel Loco Modernisation Works, Patiala certifies that the terms and conditions of the said agreement have been fully and properly carried out by the said contractor (s) and accordingly discharges the guarantee. Unless a demand of claim under this guarantee is made on us in writing on or before the ……………………………..We shall be discharged from all liability under the Guarantee thereafter.3.(A) Notwithstanding any thing to the contrary contained herein the liability of the Bank under this guarantee will remain in force and effect until such time as this guarantee is

36

discharged in writing by the Government or until ………………….. whichever is earlier and no claim shall be valid under this guarantee unless notice in writing thereof is given by the Government within 2 months from the date aforesaid. 3.(B) Provided always that we………………………………………. Bank unconditionally undertakes to renew this guarantee or to extend the period of guarantee from year to year within two months before the expiry of the period of the extended period of the guarantee, as the case may be , on being called upon to do so by the Government . If the guarantee is not renewed or the period extended on demand . We …………………………… Bank shall pay the Government the full amount of the guarantee on demand and without demur.

4. We …………………………. Bank further agree with the Government that the Government shall have the fullest liberty without our consent and without effecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance of the said contractor (s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the Government against the said Contractor (s) and to forbear or enforce any of the terms and conditions relating to the said Agreement and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said contractor (s) or for any forbearance, act or omission on the part of the Govt. or any indulgence by the Govt. to the said contractor or by any such matter or thing whatsoever . Which under the law relating to sureties would but for this provision have effect of so relieving us from our liability.5. We……………………….. Bank lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Government in writing. This guarantee will not be revoked by any change in the Constitution of the bank or of the surety.6. Notwithstanding anything contained herein before this guarantee is restricted to Rs…………………..our guarantee shall remain in force till………… …………. unless a claim is made on us on or before that date, all your rights under the said guarantee shall be forfeited and we shall be released and discharged from all liability there under.

Date the ……………

Attested by Public Notary

(Stamp) Seal of the Bank with Signature of the Agent

37

“ END OF DOCUMENT

38