tHE dISTRICT cOUNCIL OF SAVANNE€¦ · Annual Report (01 July 2016 – 30 June 2017) Lady Barkly Street Souillac, 60806 Tel: 6037930 / 625 6710 Fax: 625 5750 Email: [email protected]

Annual Report (01 July 2016 – 30 June 2017)

Lady Barkly Street Souillac, 60806

Tel: 6037930 / 625 6710 Fax: 625 5750

Email: [email protected] Website: http://www.dcsavanne.mu

THE DISTRICT COUNCIL

OF SAVANNE

mailto:[email protected]

http://www.dcsavanne.mu/

ANNUAL REPORT (01.07.16 – 30.06.17)

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TABLE OF CONTENTS

1.0 THE CHAIRPERSON’S MESSAGE --------------------------------------------------------------------------------------- 2 2.0 THE CHIEF EXECUTIVE’S MESSAGE --------------------------------------------------------------------------------------- 3 3.0 ORGANISATION PROFILE --------------------------------------------------------------------------------------- 4

3.1 Our Mission ---------------------------------------------------------------------------- 4

3.2 Our Vision ---------------------------------------------------------------------------- 4

3.3 Our Core Values ---------------------------------------------------------------------------- 4

3.4 Our Commitment ---------------------------------------------------------------------------- 5 4.0 THE DISTRICT COUNCIL OF SAVANNE: HISTORY AND PROFILE ------------------------------------------------------------------- 6

4.1 How Souillac was attributed its name ---------------------------------------------------------------------------- 7

4.2 Villages Within the District of Savanne ---------------------------------------------------------------------------- 9

4.3 Attractions in the district of Savanne ---------------------------------------------------------------------------- 10

4.4 Major Places of Attractions ---------------------------------------------------------------------------- 14

4.5 Twinning Agreements ---------------------------------------------------------------------------- 14

4.6 Profile of the District Council of Savanne ---------------------------------------------------------------------------- 15 5.0 OPERATIONAL AND SERVICE DELIVERY PLAN --------------------------------------------------------------------------------------- 16 6.0 COMMITTEES --------------------------------------------------------------------------------------- 18

6.1 Council Composition ---------------------------------------------------------------------------- 18

6.1.1 Chairperson, Deputy Chairperson and District Councillors ---------------------------------------------------------------------------- 18

6.2 Chairpersons & Members of Committees ---------------------------------------------------------------------------- 19

6.2.1 Council Meeting ---------------------------------------------------------------------------- 19

6.2.2 Executive Meeting ---------------------------------------------------------------------------- 19

6.2.3 Public Health Committee ---------------------------------------------------------------------------- 19

6.2.4 Public Infrastructure Committee ---------------------------------------------------------------------------- 20

6.2.5 Local Disaster Risk Reduction and Management Committee ---------------------------------------------------------------------------- 20

6.2.6 Welfare Committee ---------------------------------------------------------------------------- 20

6.2.7 Permits and Business Monitoring Committee ---------------------------------------------------------------------------- 20

6.2.8 Ethics Committee ---------------------------------------------------------------------------- 20

6.2.9 Procurement Committee ---------------------------------------------------------------------------- 21

7.0 DEPARTMENTS --------------------------------------------------------------------------------------- 21

7.1 Administration ---------------------------------------------------------------------------- 22

7.2 Human Resources ---------------------------------------------------------------------------- 22

7.3 Committee Section ---------------------------------------------------------------------------- 30

7.4 Internal Control and Internal Audit Section ---------------------------------------------------------------------------- 31

7.5 Information Technology Section ---------------------------------------------------------------------------- 31

7.5.1 Naveo GPS/GIS System ---------------------------------------------------------------------------- 31

7.5.2 E-Biz System ---------------------------------------------------------------------------- 31

7.5.3 Trade Fee Exemption ---------------------------------------------------------------------------- 31

7.5.4 Citizen Support Portal ---------------------------------------------------------------------------- 31

7.5.5 Building and Land Use Permit ---------------------------------------------------------------------------- 31

7.6 Finance Department ---------------------------------------------------------------------------- 32

7.7 Public Health Department ---------------------------------------------------------------------------- 32

7.7.1 Environmental Health ---------------------------------------------------------------------------- 33

7.7.2 Licensing Activities ---------------------------------------------------------------------------- 33

7.7.3 Public Infrastructures/Infrastructural Amenities ---------------------------------------------------------------------------- 33

7.7.4 Public Health ---------------------------------------------------------------------------- 33

7.7.5 Challenges ---------------------------------------------------------------------------- 35

7.7.6 Achievements of the Council pertaining to the Public Health Department ---------------------------------------------------------------------------- 38

7.7.7 Public Infrastructure ---------------------------------------------------------------------------- 38

7.7.8 Environment ---------------------------------------------------------------------------- 38

7.7.9 Cemeteries & Cremation Grounds ---------------------------------------------------------------------------- 39

7.8 Welfare Department ---------------------------------------------------------------------------- 41

7.8.1 Functions and Objectives ---------------------------------------------------------------------------- 41

7.9 Land Use and Planning Department ---------------------------------------------------------------------------- 43

7.10 Public Infrastructure Department ---------------------------------------------------------------------------- 45 7.10.1 The Lighting Section ---------------------------------------------------------------------------- 45

7.10.2 The Workshop ---------------------------------------------------------------------------- 45

7.10.3 Lighting ---------------------------------------------------------------------------- 46

7.11 Safety & Health Section ---------------------------------------------------------------------------- 47

7.11.1 Safety and Health Inspections ---------------------------------------------------------------------------- 47

7.11.2 Risk Assessment ---------------------------------------------------------------------------- 47

7.11.3 Vaccination against Hepatitis B ---------------------------------------------------------------------------- 47

7.11.4 Fire Drill ---------------------------------------------------------------------------- 48

7.11.5 Survey of Fire Extinguishers ---------------------------------------------------------------------------- 48

7.11.6 Safe System of Work ---------------------------------------------------------------------------- 48

7.11.7 Training ---------------------------------------------------------------------------- 48

8.0 ACTIVITIES ORGANISED DURING YEAR 2016/2017 --------------------------------------------------------------------------------------- 49

9.0 GOVERNING LAWS AND REGULATIONS ---------------------------------------------------------------------------- 54

10.0 CORPORATE GOVERNANCE ---------------------------------------------------------------------------- 54

11.0 FINANCIAL OVERVIEW ---------------------------------------------------------------------------- 55

12.0 TRENDS AND CHALLENGES ---------------------------------------------------------------------------- 68

ANNUAL REPORT (01.07.16 – 30.06.17)

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1.0 THE CHAIRPERSON’S MESSAGE

In virtue of the Local Government Act 2011 as subsequently amended, it is with great pleasure that

I am associating myself with the publication of the Council’s Annual Report. It is a great opportunity

to make a retrospective for the previous year and acknowledge the achievements of the Council as

well as focus on priorities that need to be achieved.

As Chairperson, I am always present to listen to the demands of our inhabitants and ensure that

my Council provides prompt and effective service to the inhabitants and the public at large thereby

enabling them to enjoy a better living where their aspirations for a clearer and better environment

among others, are taken care as far as possible. The Council wishes to do more as far as provision

of service is concerned. However our main concern is availability of funds and shortage of staff.

We also ensure that the Council make efficient use of its available resources.

I seize this opportunity to thank the Hon Minister of Local Government and Outer Islands and his

Permanent Secretary for their support and advice during 2016/2017 and the respective outgoing

Chairpersons and the Chief Executive Mrs. S. Coonjan Jugroop.

I also convey my thanks to my Councillors and members of staff for their valuable contribution. I

also wish to thank the inhabitants for their confidence and trust in me and my team of Councillors.

MR. GAJADUR KAMALSAW CHAIRPERSON

ANNUAL REPORT (01.07.16 – 30.06.17)

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2.0 THE CHIEF EXECUTIVE’S MESSAGE

In pursuance with Section 142 of the Local Government Act 2011 as subsequently amended, I

have the honour to submit the Annual Report 2016/2017 of The District Council of Savanne.

This Annual Report aims at enhancing good governance and promote accountability. It forms part

of a cycle of ongoing planning, monitoring and evaluation that begins with the formulation and

annual review of the Council’s objectives. This in turn helps the Council to make its budget

determination and set targets for delivery.

In this Annual Report we look back over a period that has been concluded, and measure our

performance in a range of areas. I must underline the fact that the Council has been able,

throughout 2016/2017, to perform its statutory functions and provide service as laid down in the

relevant legislations although having budgetary constraints.

During the period 2016/2017, the Council has implemented several projects as outlined throughout

the report, comprising of the construction of Village Halls at Rivière des Anguilles, Grand Bois and

Baie du Cap, road resurfacing projects as well as other projects and minor capital projects. We are

thankful to the Government for having provided the Council with funding through the Local

Development Projects for various local infrastructural projects.

I seize this opportunity to thank our parent Minister and Ministry, namely the Ministry of Local

Government and Outer Islands, for its support throughout the year, the Chairperson and the

Councillors, and all the employees of the District Council of Savanne, who as a team, do their best

to provide an optimum service to the inhabitants of Savanne.

Thank you.

S. COONJAN JUGROOP (MRS) CHIEF EXECUTIVE

ANNUAL REPORT (01.07.16 – 30.06.17)

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3.0 ORGANISATION PROFILE

3.1 Our Mission

To serve the district and its communities through high quality service with integrity, to uphold

economic, social, cultural, value-based developments.

3.2 Our Vision

To promote a prosperous and developing society in an enabling environment where citizens are

able to achieve their full potential, in full enjoyment of their human rights, with due respect to

gender equality, to uphold economic, social, cultural, value-based development.

3.3 Our Core Values

We are dedicated to our mission and we exert ourselves with commensurate responsiveness to

the needs of our customers by adopting the following guiding factors in our quest:

Integrity: Always dealing with our stakeholders and in particular with our clients and our

colleagues in a fair and ethical manner, gaining trust through our actions.

Respecting people: By encouraging a courteous, ethical, honest, fair and equitable

workplace. Understanding cultural diversity issues and valuing the views of our

interlocutors in the performance of the daily duties.

Valuing staff: By training them to provide the highest quality service and giving due

recognition to staff performance, encouraging and supporting career development and

providing continuous learning.

Professionalism: To be committed to work ethics, confidentiality, impartiality and

discipline.

Service Excellence: To be committed at every level to provide an excellent service.

Teamwork: To foster team spirit between all employees, departments and the Council for

goal achievement.

Punctuality: To be committed in the delivery of services within the prescribed delay.

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3.4 Our Commitment

To always maintain a high standard of service and to be diligent in providing facilities and

improving the quality of public services offered and ensuring that such services respond to the

needs and wishes of the citizens and contribute to their well-being and development.

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4.0 THE DISTRICT COUNCIL OF SAVANNE: HISTORY AND PROFILE

Savanne district covers an area of about 244.8 square kilometres with a population of around

80,000. Its capital village is Souillac, named after François Vicomte de Souillac who was the Dutch

governor of the island from 1779 to 1787. This district hosts some of the most scenic and pure

areas in Mauritius.

With its humid climate, Savanne district has nourished lush greeneries and rich forests. The

peaceful and fascinating beauty of the island has attracted thousands of visitors, locals and

foreigners. Unlike other districts in Mauritius, Savanne speaks loudly of a relaxed atmosphere.

Towering over the district are the Savanne mountains, strong and powerful backdrops that likewise

give contrast to an otherwise beautiful setting.

Aside from its rustic appeal, Savanne district boasts of friendly and conversant residents who can

readily offer a smile and help to most tourists. The residents of Savanne are mostly engaged in

traditional sources of livelihood such as farming and agriculture.

The capital of Savanne, Souillac, hosts not a few historical remnants. Some of these historical

spots are the police station, church, court, and Batelage Quay, or the old railway station. Another

destination with historical significance is the house of illustrious Mauritian artist Robert Edward

Hart. His house called La Nef has since then been made a museum which displays some

important historical artefacts of Savanne.

In and around Souillac, a handful of structures give visitors a sampling of the historical past of

Savanne district. But the capital of Savanne district itself remains a modest seaside resort nestled

amidst the hardy coasts. It has high cliffs that complement the sturdy winds and splashes off the

sea. Visitors might also be interested in visiting a garden named in the honour of Dr. Charles

Telfair which overlooks the sea.

Another attraction in Souillac is the La Vanille Crocodile Farm which is just a stone’s throw away

from the large village of Rivière des Anguilles and just across a large sport of tropical rainforest.

Nature lovers would appreciate the very tranquil and home-like mood in this crocodile farm.

Another similar place of interest is the Telfair Garden, with its vegetation areas lush and rich

despite being often visited by cyclones and similar weather disturbances.

There are many resorts spread along the pristine white sand beaches of Savanne. Apart from

these attractions are other natural wonders that leave a mark on any traveller’s memoirs.

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Rochester Falls, for one, boast of an awe inspiring and breath-taking splendour that offers an

alternative to other beach resorts. Visitors would have to trek onwards the falls, and even cross a

sugar estate for an added trekking experience. The falls itself is joined by rock formations formed

through the contraction of lava in prehistoric times. Water comes down from a spectacular

elevation of close to 33 feet.

Souillac is the administrative village. Savanne district is a place which has a rich historical

importance attached to it. The sugar produced in the southern coast of Mauritius was transferred to

Port Louis by sea until 1900.

In the late 1980s, there has been an expansion of the village when the vast majority of inhabitants

in the ancient small sugar estate of "Terracine" have been relocated in the northern part of

Souillac. Further expansion occurred when the inhabitants of the sugar estate of "Combo" migrated

to Souillac.

More recently, a new residential area has emerged namely, "Morcellement Gris-Gris". Houses

have also been built along Lady Barkly Street, extending the village further on the north east.

The people of Savanne district are amicable and tolerant to people from all parts of the world. The

local inhabitants of Savanne are mainly engaged in farming and agriculture.

Souillac is an important village for the southern region. Various state sponsored facilities and

services are found in the village: The District Court of Savanne; the southern section of the Central

Water Authority and the Central Electricity Board; the Southern section of the National Transport

Corporation; a recently built modern hospital (which replaced the old Souillac hospital). The Post

office of the village is also one of the oldest of the island and is housed in the building of the old

railway station which remains a legacy of French colonisation. The Catholic church of St. Jacques

was built in 1845.

4.1 How Souillac was attributed its name

The Savanne District reminds us of the era of the French colonial rule in Mauritius.

In 1787, Vicomte de Souillac decided to create a port for the south and south-west of the then Isle

de France. At that time the island was an important port of call for the French vessels on their way

to and from India. Strategically the French also wanted a base for the defence of the southern

coast. The most suitable place to erect a port was the southernmost point of the island where a

ANNUAL REPORT (01.07.16 – 30.06.17)

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large and deep estuary (formed by the Savanne River), clear of coral reefs, would permit the

vessels to accost nearest to the land. The port would also be used for the transportation of

agricultural products (including sugar) to Port Louis as no suitable road could link Port Louis with

the Southern part of the island at that time.

On 01 January 1787, a Royal Order ascribed to the locality the name of "Port Souillac", partly to

honour the Vicomte's contribution to the development of the port. Vicomte de Souillac left the Isle

de France on the 5th of November 1787.

During the English colonisation, the port has been greatly used for the transportation of sugar from

the many southern sugar factories to the Capital (Port Louis) making it the most busy seaport in

the south. Its importance started to decrease with the introduction of railways in the island from

1877. With the development of other means of transport, the utilisation of the port as means of

communication gradually became extinct. However, the locality had, by then, already grown into a

village which was named Souillac in the memory of the founder of the port.

ANNUAL REPORT (01.07.16 – 30.06.17)

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4.2 Villages Within the District of Savanne

SN Village Council Chairperson Vice Chairperson

1 Baie du Cap Mr. LOUIS Jean Thierry (up to 21.12.16) Mrs. PERLES Marie (as from 21.12.16)

Mrs. PERLES Marie (up to 21.12.16) Miss JODHEE Karuna (as from 21.12.16)

2 Bel Ombre Mr. BERGICOURT Serge (up to 21.12.16) Mrs. PERLE Marie Christine (as from 21.12.16)

Mrs. PERLE Marie Christine (up to 21.12.16) Mr. SHEWDEEN Vedanand (as from 21.12.16)

3 Benares Mr. FRICOT Louis Laval (up to 23.12.16) Mr. JOLICOEUR Louis Philippe (as from 23.12.16)

KISTOO Rooheet Laval (up to 22.12.16) Mr. ANONA Abdool Azim (as from 23.12.16)

4 Bois Chéri Mrs. MATTAN Vasantee (up to 21.12.16) Mr. MOONEERAM Manilall (as from 21.12.16)

Mr. RAMASHIRE Sanjay (up to 21.12.16) Mrs. CHOYTUN Minta (as from 21.12.16)

5 Britannia Mr. BOOTOO Premanth (up to 2112.16) Mr. CARTAN Parhmarajan (as from 21.12.16)

Mrs. ZOE Marie Marjorie (up to 21.12.16) Mr. ELLIAH Jayram (as from 21.12.16)

6 Camp Diable Mrs. ISLAM Bibi Faranaz (up to 23.12.16) Mr. DOMUN Abdool Sibdic (as from 23.12.16)

Mr. DOMUN Abdool Sibdic (up to 23.12.16) Mr. GOOLAMNABEE M. Imran (as from 23.12.16)

7 Chamouny Mr. RAMCHURRUN Tulsiraj (up to 23.12.16) Mr. RAMMA Kriswant Rao (as from 23.12.16)

DASSOO Gayetri (Mrs.) (up to 23.12.16) Mr. SUDDUL Janmajai (as from 23.12.16)

8 Chemin Grenier Mrs. SALMINE Marie Rosy Mislette APPANDI Devanand

9 Grand Bois Mr. MUNIAH Janmesh (up to 20.12.16) Mrs. RAMSURRUN Vijentimala (as from 21.12.16)

Mr. JHINNOO Nowshad (up to 20.12.16) Mrs. JAHALLY Faeza Sheik (as from 21.12.16)

10 La Flora Mr. SAHAYE Sanjay (up to 20.12.16) Mrs. MATOO Lilawtee (as from 21.12.16)

Mrs. MATOO Lilawtee (up to 20.12.16) Mr. SAHAYE Sanjay (as from 21.12.16)

11 L’Escalier Mr. PITTEEA Preetam (up to 22.12.16) Mr. DURBARRY Karamchand (as from 22.12.16)

Mrs. NUNKOO Jayantee (up to 22.12.16) Mr. OSMAN Mustafa (as from 22.12.16)

12 Rivière des Anguilles Mr. MOHITPUTLALL Oodralall (up to 21.12.16) Mr. CUNJAMALAY Retnon (as from 22.12.16)

Mr. BOODOO Rassid

13 Rivière du Poste Mr. BOOLAKY Bagwandass (up to 21.12.16) Mr. ROMOOAH Pradeesing (as from 22.12.16)

Mr. TANNAH Deojit (up to 21.12.16) Mrs. AUCHOMBIT Silaotee (as from 22.12.16)

14 St Aubin Mr. ERUSAN Daramraj (up to 21.12.16) Mr. COMOLE Louis Bernie Gerard (as from 22.12.16)

Mrs. ANDEE M. Sabrina (up to 21.12.16) Mr. HUGUES Gregoire L. Michel (as from 22.12.16)

15 Souillac Mr. RAMJAUN Nizam (up to 22.12.16) Mrs. BIGNOUX Priscilla (as from 22.12.16)

Mr. LARUBARBE Jean Denis (up to 22.12.16) Mr. RAMJAUN Nizam (as from 25.04.17)

16 Surinam Mr. KONAHERKANAIDU Lutchanah Mrs. RINOLD Marie Dominique (up to 22.12.16) Mrs. OLIVIA Marie Meji (as from 22.12.16)

17 Tyack Mr. ELLIAH Entessloo (up to 21.12.16) Mr. JUMMUN Mohammud Naguib (as from 22.12.16)

Mr. JUDDOO Devanand

ANNUAL REPORT (01.07.16 – 30.06.17)

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4.3 Attractions in the district of Savanne

La roche qui pleure

Macondé

ANNUAL REPORT (01.07.16 – 30.06.17)

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Avalon Golf Club

Telfair Garden

ANNUAL REPORT (01.07.16 – 30.06.17)

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St Felix public beach

Rochester Falls

ANNUAL REPORT (01.07.16 – 30.06.17)

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La Vallée des Couleurs

Bassin Blanc

Bois Cheri Tea Estate

ANNUAL REPORT (01.07.16 – 30.06.17)

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4.4 Major Places of Attractions

Some of the main places of attractions in the district are:-

La Roche Qui Pleure (Souillac)

Gris Gris Cliff (Souillac)

Rochester Falls (Surinam)

Grand Bassin (Ganga Talao)

La Vanille Crocodile Park (Rivière des Anguilles)

Vallée des Couleurs (Chamouny)

Kanaka Crater & Bassin Blanc

Bois Chéri Tea Estate viewpoint

Riverside de St Aubin

Jardin Telfair (Souillac)

La Nef Memorial Museum/Robert Edward Hart Museum (Souillac)

Chateau Benares

Chateau Bel Ombre

Sookdeo Bissoondoyal Memorial Museum Tyack)

Le Batelage (Souillac)

Cemetery of Souillac

Vortex (Riambel)

Toukay Temple (Camp Diable)

Avalon Golf Estate (Bois Chéri)

River Pont Rouge (Rivière du Poste)

Britannia Sugar Estate

Moulin Cassée (Surinam)

Jurançon (Surinam)

Macondé (Baie du Cap)

Travessa (Bel Ombre)

Ruisseau Créole (Baie du Cap)

Pomponette-St Felix beaches

4.5 Twinning Agreements

Twinned with Port Glaud, Seychelles

Exchange programme with Sainte Suzanne, Reunion Island

ANNUAL REPORT (01.07.16 – 30.06.17)

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4.6 Profile of the District Council of Savanne

1.0 Population - 77,753

Baie du Cap - 2,409

Bel Ombre - 2,439

Benares - 2,229

Bois Chéri - 3,515

Britannia - 1,290

Camp Diable - 4,843

Chamouny - 4,767

Chemin Grenier - 12,340

Grand Bois - 5,030

L'Escalier - 7,916

La Flora - 3,027

Rivière des Anguilles - 4,694

Rivière du Poste - 2,202

St Aubin - 1,357

Souillac - 4,452

Surinam - 10,606

Tyack - 4,637

2.2 Size - Around 244.8 km2

2.3 District Councillors - 19

2.4 Village Councils - 17

2.5 Village Councillors - 153

2.6 Staff - 306

2.7 Roads - About 325 Km

2.8 Cemeteries - 6

2.9 Cremation Grounds - 15

2.10 Markets - 5

2.11 Open Fairs - 5

2.12 Sports Grounds - 17

2.13 Infant Schools - 2

ANNUAL REPORT (01.07.16 – 30.06.17)

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5.0 OPERATIONAL AND SERVICE DELIVERY PLAN Major services provided during year 2016/2017 (01.07.16 – 30.06.17)

Programme 1: Administration & Finance Department

Implementation of Council’s decisions;

Ensure that services are delivered to the satisfaction of the inhabitants;

Ensure that the resources allocated to the Department are used judiciously;

Ensure that Council’s policies are formulated and implemented within the framework of the

Local Government Act and other laws;

Ensure sound administrative and financial control;

Close monitoring of expenditure;

Delivery of programmes as laid down in the Programme Based Budget (PBB);

Collection of Revenue including arrears.

Programme 2: Infrastructure and amenities

Construction and maintenance of drains to ensure proper evacuation of rain water and

reduce flooding areas;

Provision of well accessed non classified roads with traffic signs and proper road markings;

Construction and maintenance of non-classified roads;

Installation and maintenance of street lighting points;

Road markings and maintenance of traffic signs;

Maintenance of Council’s assets, e.g. buildings, sports infrastructure, etc.;

Implementation of infrastructural and capital projects.

Programme 3: Development Controls

Process and issue of building and land use permits in a timely manner;

Ex post control- Building and Land Use and Trade Fees.

Programme 4: Health and Sanitary Controls

Collection, removal and disposal of household, industrial, commercial and agricultural

wastes and other refuse;

Management of Public Markets and Fairs;

Control of hawkers;

Provision of healthy environment through refuse collection, regular cleaning and

maintenance of public places such as open spaces, parks, gardens, bus shelters and public

toilets;

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Rodent control;

Cleaning of abandoned lands.

Programme 5: Sports, Welfare, Education and Cultural Development

Provision/organisation of social and cultural activities;

Organization of sports activities and support to sports clubs;

Provision of free pre-primary education;

Promotion of sports and support of local sports teams;

Enhance literacy by facilitating access to books, magazines, internet, etc.;

Maintenance of football and volley ball grounds.

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6.0 COMMITTEES

6.1 Council Composition 6.1.1 Chairperson, Deputy Chairperson and District Councillors Rural Elections were held on 12 December 2012 following which the present Councillors took

office on 20 December 2012.

The District Council of Savanne comprises of 19 elected members. The Chairperson and Deputy

Chairperson are elected by the Council to serve for a period of 2 years. The Council is

administered in accordance by the Local Government Act 2011 as subsequently amended

amongst other legislations.

S.N Village Council Name

1. Baie du Cap Mr GEOFFROY Louis Mario

2. Bel Ombre Mr SOLA Khousraj

3. Benares Mr SURJOO Satianun

4. Bois Chéri Mr LUCHMUN Rajiv Kumar (until 27.12.16) Mr. OOZEER Mohamed Riaz (elected on 30.01.17)

5. Britannia Mr. CHENGAN Joovalen

6. Camp Diable Mr MAHAMOODALLY Mamode Said

7. Chamouny Mr. SAWARAM Soonilduth

8. Chemin Grenier

Mr. BAHARAY Aboobakar Sidick

Mr. KUPPAN Potaya Mr. TOULOUSE Robert Brunel Eliser (elected on 26.12.16)

9. Grand Bois Mr. SEEWSAGAR Ravindra Parsad Mr. BAJAH Oumesh (elected on 26.12.16)

10. L’Escalier Mr BEEHARRY Mahmad Hassen

11. La Flora Mr. SEENEEVASSEN Narainsamy

12. Rivière des Anguilles Mr GAJADUR Kamalsaw

13. Rivière du Poste Mr. BOYRAGEE Kailashing

14. Saint Aubin Mr. LACARCASSE Francis Richard

15. Souillac Mr CUNDAPEN Mardaymootoo

16. Surinam Mr. GURIB Mohammad Nasser

Mr JUGURNAUTH Shridhur

17. Tyack Mr. PUTANAH Rajaye Mr. GOORANSING Prithivirajsing (elected on 19.12.16)

ANNUAL REPORT (01.07.16 – 30.06.17)

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6.2 Chairpersons & Members of Committees

6.2.1 Council Meeting

As required under the Local Government Act 2011, the Council is required to meet once monthly

for the formulation of policies and examination of all matters pertaining to the administration of the

district of Savanne and take appropriate decisions.

Chairperson: Mr. LUCHMUN Rajiv Kumar (until 26.12.16)

Mr. GAJADUR Kamalsaw (as from 27.12.16)

Vice Chairperson: Mr. SOLA Khousraj (until 26.12.16)

Mr. SEENEEVASSEN Narainsamy (as from 27.12.16)

Nos. of sittings: 18

6.2.2 Executive Meeting

The Executive Committee was meeting once every week to determine applications for Outline

Planning Permissions and Building and Land Use Permits and for the approval of the procurement

of goods and services exceeding Rs100,000.

As from September 2016, the Executive Committee meets only for the approval of the procurement

of goods and services exceeding Rs100,000.






6.2.3 Public Health Committee

The Public Health Committee has been set up to consider all matters pertaining to refuse

collection, cleansing of public places, drains, barelands, canals and rivers, roadside weeding,

maintenance of public conveniences, rodent control and management of cemeteries and markets

and was composed of the following members:

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Chairperson: Mr. GAJADUR Kamalsaw (until 16.11.16)

Mr. CHENGAN Joovalen (as from January 2017)

Vice Chairperson: Mr. SEENEEVASSEN Narainsamy (until 26.12.16)

Mr. SOLA Khousraj (27.01.17 to 17.03.17)

Mr. BEEHARRY Mahmad Hassen (as from 14.06.17)

Nos. of sittings: 4

6.2.4 Public Infrastructure Committee

The Public Infrastructure Committee has been set up to consider all matters pertaining to public

infrastructure, the management and maintenance thereof and was composed of the following

members:

Chairperson: Mr. SEENEEVASSEN Narainsamy (until 27.12.16)

Mr. BOYRAGEE Kailashing (as from 26.01.17)

Vice Chairperson: Mr. BEEHARRY Mahmad Hassen (up to December 2016)

Mr. SAWARAM Soonilduth (as from 26.01.17)

Nos. of sittings: 7

6.2.5 Local Disaster Risk Reduction and Management Committee



Vice Chairperson: Chief Executive

Nos. of sittings: 7

6.2.6 Welfare Committee

The Welfare Committee has been set up to consider all matters pertaining to welfare, social,

recreational, educational, sports and cultural activities and was composed of the following

members:

Chairperson: Mr. CHENGAN Joovalen

Vice Chairperson: Mr. GEOFFROY Louis Mario

Nos. of sittings: 7

6.2.7 Permits and Business Monitoring Committee

As per Section 115 of the Local Government Act 2011 there shall be, in every District Council, a

Committee, known as the Permits and Business Monitoring Committee, which shall consist of the

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Chairperson of the District Council or his representative, as Chairperson, 4 Councillors to be

designated by the Chairperson, the Chief Executive, the Head, Land Use and Planning

Department, the Head, Public Infrastructure Department of the local authority. The Chief Executive

shall designate an officer to act as Secretary to the Committee.




6.2.8 Ethics Committee





Nos. of sittings: 4

6.2.9 Procurement Committee

As per Section 160 of the Local Government Act 2011, the procurement of goods and services

shall be effected by a local authority in accordance with the provisions of the Public Procurement

Act. Any procurement of goods and services by a local authority shall be determined by a

Procurement Committee composed of:

(a) The Chief Executive or his deputy;

(b) The Financial Controller or his deputy; and

(c) One senior officer in charge of a department other than that of the Chief Executive or the

Financial Controller, and shall require the approval of the Executive Committee of the

Council, where the total value of the procurement exceeds of Rs 100,000, or such amount

as may be prescribed.


ANNUAL REPORT (01.07.16 – 30.06.17)

22

7.0 DEPARTMENTS

7.1 Administration

The Chief Executive Department is responsible for the overall administration of the Council, and

ensures that the statutory duties laid down in the Local Government Act, the Local Government

Service Commission Act, 1975 as subsequently amended and other legislations relating to Council

activities are executed in a timely manner.

The Administration Department also encompasses the following sections:

(1) Registry

(2) Committee Section

(3) Human Resource Management Section

(4) IT Section

(5) Internal Audit Section

Responsibilities:

Implement Council’s decisions

Ensure that timely services are delivered satisfactorily

Ensure that Council’s policies are formulated and implemented within the framework of the

Local Government Act and other laws

Ensure sound administrative control

7.2 Human Resources

Human Resource Management Section is an important aspect of the overall management of the

District Council. The performance and efficiency of the service depends directly on its human

resources. Therefore the mission of the HR Section of the Council is to create and develop a work

environment which promotes employees’ commitment, a safe and secure work place, a positive

approach to problem solving, and innovation that enhances the Council capacity to deliver quality

services and to improve.

The Human Resource Management Section deals with amongst others with staff discipline,

appointments, retirements as well as industrial matters pertaining to District Council employees

after consultation and approval of the Local Government Service Commission and the parent

Ministry – Ministry of Local Government and Outer Islands.

ANNUAL REPORT (01.07.16 – 30.06.17)

23

It also caters for the training needs of employees as well as deals with the health and safety

requirements of the Council inclusive of all the different grades of workers in their day-to-day

activities as required under the Occupational Safety and Health Welfare Act.

The main functions of the HR Section are: - Computation of compensation and Benefits

- Employee Assistance

- Union/Labour Relations

- HR Research and Information

- Training and Development

- Organization Development

- Career Development

- Organisation/Job Design

- Human Resource Planning

- Performance Management System

- Selection and Staffing

As at 30 June 2017, there were 342 posts on the establishment of this Council and 306 employees

in post, out of which there were male and female employees. Staff cost represents a large

proportion of the Council’s recurrent budget.

The demands, aspirations and expectations of its local community for an effective, efficient and

better quality service have increased. The Council therefore relies heavily on its human capital for

better service delivery.

The HR Section collaborates with management to provide organizational leadership, advice and

facilitation both in environmental and motivational spheres.

ANNUAL REPORT (01.07.16 – 30.06.17)

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Organizational structure

NO. OF EMPLOYEES IN POST BY DEPARTMENT

DEPARTMENT NO. IN POST

Administration Department 75

Finance Department 8

Public Infrastructure Department 57

Welfare Department 9

Land Use and Planning Department 9

Public Health Department 148

TOTAL 306

THE DISTRICT COUNCIL OF

SAVANNE

Chief Executive

Deputy Chief Executive

Financial

Controller

Head, Land Use

and Planning

Chief Health

Inspector

Head, Public

Infrastructure

Principal

Welfare Officer

Assistant

Chief Executive

IT

Officer/Systems

Administrator

ANNUAL REPORT (01.07.16 – 30.06.17)

25

MALE TO FEMALE EMPLOYEES AT THE COUNCIL

HUMAN RESOURCES ESTIMATES ENDING 30 JUNE 2017

Sn Position Title

No. of

Established

Post

2016/2017

Funded

Post

2016/2017

No. in Post

2016/2017 Male Female

Administration Department

1 Chief Executive 1 1 1 1

2 Deputy Chief Executive 1 1 1 1

3 IT Officer/Systems Administrator 1 1 1 1

4 Assistant Chief Executive 3 3 1 1

5 Local Disaster Management

Coordinator(New Grade) 1 1 0

6 Senior Human Resource Officer 1 1 0

7 Principal Internal Control Officer 1 1 1 1

8 Internal Control Officer/Senior

Internal Control Officer 1 1 1 1

9 Assistant IT Officer 1 1 0

10 Safety and Health Officer/Senior

Safety and Health Officer 1 1 0

ANNUAL REPORT (01.07.16 – 30.06.17)

26

11 Human Resource Officer 1 1 0

12 Confidential Secretary 2 2 2 2

14 Office Management Assistant 3 2 2 1 1

15 Committee Clerk 2 2 2 2

16 Senior Word Processing Operator 1 1 1 1

17 Management Support Officer 11 11 7 2 5

18 Clerical Officer (New Grade) 2 2 0

19 Library Clerk 3 3 3 2 1

20 Word Processing Operator 1 1 1 1

21 Driver(Heavy Mechanical Unit) 5 5 5 5

22 Receptionist/Telephonist 1 1 1 1

23 Driver 1 1 1 1

24 Head Attendant 1 1 1 1

25 Attendant/Senior Attendant 20 20 20 16 4

26 Relieving Attendant/Senior

Attendant 2 2 2 2

27 Security Guard 5 5 4 4

TOTAL 75 75 63 41 23

Finance Department

28 Financial Controller 1 1 1 1

29 Principal Accountant 1 0 0

30 Accountant/Senior Accountant 1 1 1 1

31 Principal Financial Officer 1 1 1 1

32 Financial Officer/Senior Financial

Officer (FO/SFO) 4 4 3 3

33

Procurement & Supply

Officer/Senior Procurement Supply

Officer

1 1 0

ANNUAL REPORT (01.07.16 – 30.06.17)

27

34 Purchasing& Supply

Officer(Personal) 2 2 2 2

TOTAL 11 10 8 3 5

Public Infrastructure Department

35 Head, Public Infrastructure Dept 1 1 0

36 Civil Engineer 1 1 1 1

37 Chief Inspector of Works 1 1 1 1

38 Senior Inspector of Works 1 1 0

39 Inspector of Works 2 2 2 2

40 Assistant Inspector of Works 1 1 1 1

41 Foreman 1 1 1 1

42 Chief Tradesman(Electrician) 1 1 1 1

43 Field Supervisor, Road

Works(Personal) 1 1 1 1

44 Electrician 2 2 2 2

45 Mason 2 2 2 2

46 Mechanic 1 1 1 1

47 Painter 1 1 1 1

48 Plumber& Pipe Fitter 1 1 1 1

49 Carpenter 1 1 1 1

50 Welder 1 1 1 1

51 Plant & Equipment Operator 2 2 2 2

52 Gardener 2 2 2 2

53 Handy Worker (Special Class) 19 19 16 16

54 Tradesman Assistant (Mason) 2 2 2 2

55 Tradesman Assistant(Electrician) 2 2 2 2

56 Tradesman Assistant Mechanic 1 1 1 1

ANNUAL REPORT (01.07.16 – 30.06.17)

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57 Handy Worker 19 19 15 13 2

TOTAL 66 66 57 55 2

Land Use & Planning Department

58 Head, Land Use & Planning Dept 1 1 1 1

59 Planning& Development Officer 1 1 1 1

60 Planning& Development Inspector 2 2 2 2

Senior Building Inspector 1 1 0

61 Building Inspector 2 2 2 2

62 Planning& Development Assistant 2 2 2 2

63 Assistant Building Inspector 1 1 1 1

TOTAL 10 10 9 9

Public Health Department

64 Chief Health Inspector 1 1 0

65 Principal Health Inspector 1 1 1 1

66 Senior Health Inspector 2 2 2 2

67 Health Inspector 9 9 9 6 3

68 Field Supervisor(Scavenging) (Roster) 9 9 9 9

69 Driver (Heavy Mechanical

Unit)(Roster) 3 3 0

70 Driver(Roster) 12 10 8 8

71 Burial Ground Attendant(Roster) 17 17 16 16

72 Refuse Collector(Roster) 100 100 97 96 1

73 Lorry Loader(Personal) 3 3 3 3

TOTAL 157 157 148 143 4

Welfare Department

74 Principal Welfare Officer 1 1 1 1

75 Senior Welfare Officer 1 0 0

ANNUAL REPORT (01.07.16 – 30.06.17)

29

76 Welfare Officer 1 1 1 1

77 Infant School Teacher 3 3 3 3

TOTAL 6 5 5 1 4

Part Timers

78 Part Time Village Hall Attendant 1 1 1 1

79 Village Hall/TV Attendant 11 11 11 11

80 Sewing Teacher 5 5 4 4

TOTAL 17 17 16 12 4

FILLING OF VACANCIES FOR YEAR ENDING 30 JUNE 2017

The recruitment exercise for all Local Authorities is carried out by the Local Government

Service Commission

Post No of persons recruited Male Female

Handy Worker 15 13 2

Field Supervisor (Scavenging)(Roster) 1 1

IT Officer/Systems Administrator 1 1

Safety and Health Officer/Senior Safety

and Health Officer

1

(Resigned May 2017) 1

Assistant Chief Executive

1

(Resigned June 2017) 1

Assistant Building Inspector 1 1

Handy Worker (Special Class) 1 1

Human Resource Management Officer

1

(Resigned March 2017) 1

Refuse Collector (Roster) 2 2

Burial Ground Attendant (Roster) 2 2

Planning and Development Inspector 1 1

ANNUAL REPORT (01.07.16 – 30.06.17)

30

RETIREMENT FOR YEAR ENDING 30 JUNE 2017

Post No of persons retired Male Female

Burial Ground Attendant (Roster) 1 1

Chief Health Inspector 1 1

Part-Time Sewing Teacher 1 1

DECEASED DURING YEAR ENDING 30 JUNE 2017

Post No of persons deceased Male Female

Refuse Collector (Roster) 1 1

7.3 Committee Section

The Committee Section is responsible for the issue of summons for Council and Committee

Meetings as well as the recording of minutes of proceedings thereof and ensures that minutes are

promptly prepared and circulated.

Committees held during period 01 July 2016 to 30 June 2017

Permits and

Business Monitoring Committee

Procurement Committee

Executive Committee

Council Meeting

Public Infrastructure

Committee

Public Health

Committee

Ethics Committee

Local Disaster &

Management Committee

Welfare Committee

July 05, 12, 20, 28

01, 08, 15, 21, 28

13, 24, 28

- - - - -

August 04, 11, 17, 24

04, 11, 19, 25

04, 26 - 10 - - -

September 01, 15, 22, 29

01, 09 23 09 - 21 30 04

October 06, 13, 20, 27

20 21 - - - - -

November 03, 09, 17, 24

17 24 23 - 23 (no quorum)

30 09

December 01, 09, 15 - 16, 27 07 - - - 01

January 05, 12, 19, 26

12 11 26 - - - 19

ANNUAL REPORT (01.07.16 – 30.06.17)

31

February 02, 08, 16 18, 20 15 - - - 06 -

March 02, 16, 23, 30

15 22 09 - - - 02

April 06, 13, 20, 28

06 07, 17,

26 19 24 27 12 13

May 05, 11, 18, 25

05, 19 24 17 17 - 10, 31 -

June 01, 08,

15, 23, 30 08, 23 21 - 14 14 15 13

7.4 Internal Control and Internal Audit Section

Internal Control and Internal Audit are vital elements of good governance and sound financial

management. They ensure that appropriate procedures, practices and controls are in place whilst

also ensuring the prevention and detection of errors, frauds and wastage.

#an Internal Audit Section has been established within The District Council of Savanne since long

to ensure proper internal control and auditing of the District Council by maintaining daily checks

over all financial activities of the Council. Moreover audit is carried out in cash collection,

expenditure, payroll, stores, cash book.

7.5 Information Technology Section

7.5.1 Naveo GPS/GIS System

The GPS/GIS System has been implemented and is available at the Public Health, Planning and

Works Departments. Also, training has been provided to staffs about how to use the system.

Further training can also be provided by the supplier upon request.

7.5.2 E-Biz System

The e-Biz System was also under investigation about how to implement the Procurement Process

on the current e-Biz System. Training were organized for the staffs in order to use make of the

System to procure materials and services.

7.5.3 Trade Fee Exemption

The Trade Fee Exemption amendment was also implemented as from January 2017 to enable the

issue of Exemption Certificates to eligible Business Operators.

7.5.4 Citizen Support Portal

The Citizen Support Portal, an initiative of the Prime Minister’s Office, was implemented at the

council assigning a desk officer at the disposal of the Public to record their complaints and

ANNUAL REPORT (01.07.16 – 30.06.17)

32

suggestions whereby the resolution of the reported issues could be tracked. The Citizen Support

Portal is a system that has been made available online (https://www.csu.mu/) to the public which

enables them to report any issues from their home itself.

7.5.5 Building and Land Use Permit

With the collaboration of the Ministry of Local Government and Outer Islands, the council was also

working on the revamping of the online Building and Land Use Permit application system as well

as the Integration of the Public Utilities with the Building and Land Use Permit Application system

which does not require the public to go to the Public Utilities to look for clearance. All clearances

will be requested from the Council itself. The system is planned to be live in the financial year

2017/2018.

In order to continue to improve the IT Infrastructure within the council, the IT Section is focusing on

procuring other hardware in order to improve the efficiency and decrease the running cost of the

council.

New PC’s and Laptops were also provided to staffs of the District Council.

7.6 Finance Department

The Finance Department is headed by the Financial Controller Mr. M. N Rungasamy which is

comprised of the following sections:

(1) Income

(2) Expenditure

(3) Accounts

(4) Pay Administration

(5) Store and purchasing

The functions of the Finance Department include amongst others:

(a) Delivery of programmes as laid down in the Programme Based Budget (PBB)

(b) Ensure sound financial control

(c) Preparation of salary and other benefits

(d) Financial Administration

(e) Collection of Local rates and other fees

(f) Budget Preparation of the Council for submission to the Ministry and National Audit Office

respectively

(g) Ensure that the resources allocated to the Departments are used judiciously

(h) Payment to suppliers for goods and services

(i) Collection of Revenue including arrears accruing to the Council

ANNUAL REPORT (01.07.16 – 30.06.17)

33

(j) Close monitoring of expenditure

(k) Undertaking purchases for the Council

The District Council derives necessary funds to finance its activities from:

o Grant-In-Aid

o Own source of revenue, viz. trade fees

o Other income in terms of rentals, permits fees, investment income

7.7 Public Health Department

The Public Health Department has the overall responsibility to maintain a salubrious environment

within its administrative area. This achieved inter alia through an effective & efficient refuse

collection service, cleaning of public places, drains, barelands, cans and rivers, roadside weeding

and rodent control.

This department is under the responsibility of the Chief Health Inspector. It comprises the following

sections: markets; Refuse collection service; cemeteries and trade fee.

The Public Health Department has the overall responsibility for maintaining a sound and healthy

environment by promoting the environmental well-being of the local community as well as

improving the overall quality of life of its inhabitants.

It is the Council’s most important department in terms of human resource size and finance

allocation with over 175 employees deployed and budget of about 52 million or 26% of the overall

Council’s total budget.

The Department manages several infrastructures namely five (5) markets, four (4) fairs, Six (6)

cemeteries, Ten (10) cremation grounds and eleven (11) public toilets situated at strategic

locations for efficient use by the local community.

The Public Health Department is dedicated and endeavours to provide an innovative, friendly user

approach in the delivery of its diverse services and is also geared by a customer centric culture in

delivering cut edging services and in attaining its objectives.

Its primary statutory functions, which are enshrined in provisions of the Local Government Act

2011 are namely:

ANNUAL REPORT (01.07.16 – 30.06.17)

34

7.7.1 Environmental Health

1. The collection and conveyance of waste from residential, commercial and other activities to

the Mare Chicose landfill site.

2. The cleaning of roads, pavements, bus shelters, drains and bridges

3. The removal and safe disposal of dead animal and carcass from any public place or road

4. Works of afforestation, terracing and tree planting along public roads

5. The cleaning of all beds and banks of lakes, rivers, rivulets and streams

7.7.2 Licensing Activities

1. The control of premises used for commercial, industrial, professional and other related

activities.

2. The licensing, regulation and the control of the conduct of business activities other than

those regulated by other licensing authorities, within its administrative area

7.7.3 Public Infrastructures/Infrastructural Amenities

1. The provision, maintenance, management and regulation of markets and fairs

2. The provision, maintenance management and regulation of cemeteries, crematorium and

cremation grounds

3. The provision, maintenance, management and regulation of public toilets

4. The provision, maintenance , control and management of traffic centres

7.7.4 Public Health

The control of pollution and abatement of nuisances of public or private nature as defined in the

Public Health Act 1925

ANNUAL REPORT (01.07.16 – 30.06.17)

35

7.7.5 Challenges

Control of Illegal Hawkers

Hawking activities has existed since long in Mauritius and has even gained momentum throughout

the years embedding in the folkloric nature and culture of this country, even creating an informal

economy on its own and this has been indeed a serious challenge that this Council has been

facing.

During the early 80s, public markets were constructed in the several villages and this has gradually

encouraged hawkers to operate within the vicinity of the market namely in the villages of Chemin-

Grenier, Surinam and Riviere des Anguilles resulting in Ioss of revenue for the Council and also

causing road traffic congestion during the fair days.

As a remedial measure and taking into account the purpose of a Local Authority which is to

promote the social and economical well-being of the community and improve the quality of life of its

inhabitants, the Council, which was previously administered by the then Grand-Port/Savanne

District Council, has constructed a new fair at Surinam in 2011 with a capacity of about 700 stalls

and same was covered in 2012.

A new market/fair, fully covered at Riviere des Anguilles, with a capacity of 200 stalls, has also

been constructed and is operational since September 2016. Due to high demand for the acquisition

of stalls by prospective stall-holders, the new market/fair was extended with the creation of 200

additional uncovered stalls.

The Council in collaboration with the Central Government has embarked in a project for the

construction of a market/fair at Chemin Grenier, with a capacity of 300 stalls, which is scheduled to

be operational by the mid of 2019.

The Inspectorate of the Public Health Department also initiates frequent inspections to monitor and

ensure strict compliance to the Council’s relevant laws.

Littering and Illegal Dumping

Littering and illegal dumping has serious adverse environmental and social impacts and are of a

considerable resource and financial burden to the Council.

ANNUAL REPORT (01.07.16 – 30.06.17)

36

It constitutes a risk factor for public and environmental health, contributing to the proliferation of

vectors of communicable diseases. It also affects the local community and natural areas, making

them look dirty, unpleasant and less likely to be used by the public.

It is motivated by several factors, the main one being an improper and lack of education.

To remedy the situation, this Council has initiated a series of measures like public awareness and

mass communication sensitization campaigns through media, social networks and pamphlets

distribution.

Furthermore, enforcement of environmental legislations aim at preventing illegal dumping.

Frequent inspections are to that effect conducted to detect potential offences and initiate

appropriate actions.

Several bins have also been placed in numerous sites within the seventeen localities of the Council

to decrease the risk of littering.

In line with the Government policy in reducing the number of plastic bottles ending in water courses

and eventually blocking drains causing risks to human life and property, the Council has placed

eco bins in all the 17 villages targeting the most strategic points (Market, Fairs, Traffic Centres,

Village Centres, etc) and same is yielding a positive response from the Public at large.

Management of Bareland & Wastelands

Plot of lands or allotments which are barren and unoccupied by their respective owners often result

in overgrown noisome vegetation.

These areas of land are often subjected to illegal dumping namely by discarded apparatuses or

defective parts from machines, broken-down or severely rusted vehicles and refuse or scrap

materials.

The resulting situation is a hazard and a serious risk factor for public health and public safety. In

order to address the situation, the Council is empowered to employ an array of palliative actions

namely by issuing an “Eyesore Abatement Notice” to the owner of the concerned plot of land

directing him to clean and remove the nuisance within a prescribed delay.

Non-compliance by the said owners may result in prosecution and the Council may enter the plot

of land to effect the necessary cleaning and claim the sum disbursed from them through civil suits.

ANNUAL REPORT (01.07.16 – 30.06.17)

37

Moreover the greatest challenge remains the tracing out of owners of those abandoned lands and

to counter this issue, the Council in collaboration with the Ministry of Housing and Lands will be

shortly implementing an online monitoring system for all lands found within its jurisdiction.

Refuse Collection Service

Refuse collection service, also called scavenging service is the most vital service offered by the

Public Health Department to the local community. Regular and efficient refuse collection service is

a fundamental requirement for a healthy and hygienic community.

The District Council of Savanne has a population of about 75,000 inhabitants, with approximately

22,000 households and 4,800 business activities which include commercial professional, industrial

and service establishments. A fleet of 9 tipper lorries and 2 compactor lorries are available at the

Council to cater for scavenging service within the 17 villages under our administrative area.

Mauritius, being an upper middle income country has a waste generation per capita of 1.2

kg/capita/day.

This Council however, generates about 45 tons of waste daily amounting to about 1,100 tons

monthly and has an annual generation capacity of about 13,200 tons.

The District Council of Savanne is also the responsible local authority to provide and monitor the

refuse collection service at Ganga Talao during the Maha Shivaratree festival and other related

religious festival.

The Department provides a well-organised and responsive service, once weekly service delivered

with consistently high standards and supported by the latest technology to meet the practical

challenges. Global Positioning System (GPS) has been installed in the fleet of all the refuse

collection service vehicles aiming to ensure proper use, verifying efficiency of routes and

compliance of drivers.

The Council also conducted quarterly bulky waste campaigns in all its localities with emphasis on

the two last months of the year, being the festive and end of year months.

Electronic waste, commonly known as e-waste, is also frequently collected by the Council. Certain

components of some of the electronic products contain materials that render them hazardous.

ANNUAL REPORT (01.07.16 – 30.06.17)

38

Hence the setting up of a specialized collection service is vital to ensure that these materials are

not released into the environment.

The Public Health Department intends to introduce night scavenging service in regions that have a

high agglomeration of commercial activities that is the collection of waste in the evening. Same will

be more cost effective as less inconvenience will be caused to traffic flow. More effective sweeping

of roads will be done so that the public will enjoy a better environment. Project feasibility is being

worked out for the village of Chemin Grenier, Surinam, Souillac, Riviere des Anguilles, Tyack and

Grand Bois with the acquisition of two brand new compactor lorries which will be financed by the

Central Government.

The Public Health Department is also coming up with the project for mechanized herbicide

spraying in all 17 villages.

7.7.6 Achievements of the Council pertaining to the Public Health Department

1. Construction of a new market fair at Riviere des Anguilles

2. Implementation of a Rain Water Harvesting Scheme at the new Riviere des Anguilles

Market Fair and Surinam fair

3. Installation of forty (40) eco-points, at the cost of Rs800,000 for the collection of PET

bottles to promote recycling

7.7.7 Public Infrastructure

1. The construction of a new market fair at Chemin Grenier

2. The covering of the existing fair at Grand-Bois, with provision for a market

3. The installation of two (2) incinerators at Surinam Cemetery and Grand-Bois Cemetery

respectively

4. Acquisition of two (2) compactor lorries to increase efficiency in the refuse collection service

7.7.8 Environment

The Council adheres Sustainable Development Goals and ensures timely implementation in joint

collaboration with the Ministry of Social Security, National Solidarity and Environment and

Sustainable Development (Solid Waste Management Division).

There is the mplementation of various waste minimization schemes and mechanisms to reduce the

burden associated with the disposal of waste at the Mare Chicose landfill.

Future initiatives include waste segregation bins at public places, and further recycling of waste.

ANNUAL REPORT (01.07.16 – 30.06.17)

39

In line with the Government policy for the embellishment of the Country, the Public Health

Department has already embark itself as an ongoing project together with the stake holders (Sugar

Estates, Schools, NGO, Local Communities, Hotels, other Ministries etc) onto the creation,

maintenance & cleaning, planting of green spaces and road reserves.

7.7.9 Cemeteries & Cremation Grounds

Cemeteries and Cremation Grounds are the most ancient physical assets under the responsibility

of the Public Health Department.

The Souillac Cemetery, also known as the Marine Graveyard which is situated in the Locality of

Surinam has existed since the early 1770s under the French Colonial Era. It is geographically

situated near the coast and has a great cultural significance namely by being the resting place for

the renowned poet Robert Edward Hart who passed away in 1954.

There are currently 6 cemeteries and 12 cremation grounds within the Council’s administrative

area.

With regards to forthcoming projects, the Council is in process of installing two (2) incinerators at

Souillac Cemetery and Grand-Bois Cemetery respectively.

The Council is also contemplating to digitalize all the records of cemeteries relative to burials as a

means of preservation as the records dates back to the 1970s.

Scavenging

This is an in-house service available in 17 villages within the Council’s jurisdiction. Currently, a

fleet of 11 lorries together with a Bell Loader, is available to cater for such services. Scavenging is

performed on a weekly basis while commercial zones at Chemin Grenier and Surinam receive it

twice a week.

Cemeteries

There are 6 cemeteries and 12 cremation grounds within the Council’s administrative area.

Markets and Fairs

ANNUAL REPORT (01.07.16 – 30.06.17)

40

The Council operates 5 markets and 5 fairs within its jurisdiction.

The following reflects the tasks performed by the Public Health Department during year 2016:

Refuse collection from 22,000 households once weekly in 17 villages.

Collection of waste at Ganga Talao: 24-hour continuing provided for with Maha Shivaratree

Festival

Collection of E-waste in 17 villages

Collection of bulky waste in 17 villages. The clean–up campaign and collection of bulky

waste in the 17 villages carried out on 3 occasions

Rodent control carried out 3 times during the year.

Length of open drains cleaned during the year approximately: 9088 meters

Cleaning of open drains at Morcellement Tagore L’Escalier, Morcellement Savannah Camp

Diable, Batimarais, Riviere des Anguilles, Morcellement VRS Grand Bois, Morcellement

Gris Gris Bel Ombre, Baie du Cap approximately 9088 meters.

Number of wastelands cleaned during the year approximately: 145

Number of notices issued:

I. Eyesore Abatement Notice: 28

II. Warning Notice: 35

Administration of 6 (six) cemeteries and 12 (twelve) cremation grounds.

Effected late night burials. Sale of land prohibited in cemeteries.

Administration of 5 markets and 5 fairs.

Invitation for Expression of Interest for occupation of vacant stalls at Riviere des Anguilles

new market fair, Chemin Grenier fair, Surinam fair, Grand Bois fair, L’Escalier market and

fair.

Drawing of lots for vegetable section, cake, and haberdashery covered and uncovered

section

Recovery of arrears through summary process 56 cases

ANNUAL REPORT (01.07.16 – 30.06.17)

41

7.8 Welfare Department

The Welfare Department is responsible for all matters pertaining to the organisation of welfare,

social, recreational, educational, sports and cultural activities as decided by the Council for the

benefit of the inhabitants of the district of Savanne. It also controls and manages the

Kindergartens, Children Playgrounds, Social Halls, Football Grounds and other sports

infrastructures falling under the jurisdiction of the Council.

7.8.1 Functions and Objectives

To provide opportunities to inhabitants to practise recreational and sports activities

regardless of gender, age, disability/ability, socio economic and cultural backgrounds;

To organise social activities with a view to promoting well-being of the population, and

preventing youngsters from being indulged in illicit activities or falling in other social ills;

To organise sports activities in order to promote health and fitness of the population;

To provide accessible, safe and healthy environment for the whole population;

Decentralization and provision of social and sports amenities in remote areas.

To provide assistance to affiliated Sports Clubs, Women Associations, Senior Citizen

Associations and Non-Governmental Organisations (NGOs) within the Council’s

administrative area.

The activities organise by the Welfare Department are as follows:

Date Activity

06.08.16 Tournoi International de Foot U11 & U13 portion of two teams from Ste Suzanne

20.08.16 Eid Celebration at Camp Diable

26.08.16 Remittance of Blood Pressure Monitors at Riviere des Anguilles

28.08.16 Athletic Day at Chamouny

24.09.16 Celebration of Centenarian (Mrs Marie Andrea ADELAIDE of Riambel)

05.10.16 International Day for old persons – recreational activity for old persons at Belle Vue, organised by Southern Old People Association sponsored by this Council

16.10.16

Launching of Inter-Village Football Tournament at Souillac (opening match between Riviere du Poste and St Aubin)

Fixtures: 22 October, 23 October, 05 November, 06 November, 12 November, 13 November, 20 November, 26 November and 27 November

21.10.16 Assist in the organization of the centenarian celebration of Miss Marie Bernesia LAVILLE (Inmate of F. Babooram Ashram, Chemin Grenier)

01.11.16 Organisation of Divali Nite at Bois Cheri

ANNUAL REPORT (01.07.16 – 30.06.17)

42

11.11.16

Inauguration of Riviere des Anguilles Village Hall

Conferment of Honorary Citizenship upon the Minister of Local Government, Dr. The Hon Mohammad Anwar Husnoo, MBChB, Dch, MRCP

Mr. Jacques D’Unienville, Chief Executive Officer, Omnicane

14.12.16

Socio-cultural and recreational activities at Bois Cheri

Inauguration of lighting tower

Football match between Bois Cheri and Grand Bois

Laying of foundation stone of Mini Sports Complex

Band performance

16.12.16 Remittance of cheque & tracksuit to winner team Inter Village Football Tournament 2016 at Belle Vue, Chemin Grenier

17.12.16 Remittance of cheque and tracklist/to Runner-up team

Intervillage football tournament 2016 at Riviere des Anguilles Village Hall

23.12.16 Lunch offered to handicapped children of the South. Venue: The District Council Head Office

26.12.16 End of activity for staff at Avalon Golf Ltd

09.01.17 Resumption of studies in pre-primary schools: Bois Chéri & Rivière du Poste

10.01.17 Regional Task Force Committee on Cavadee & Maha Shivaratree 2017 – workout facilities to be extended at the level of the Council (financial assistance, scavenging service & ors)

26.01.17 Remittance of cheques in connection with Cavadee festival 2017

21.02.17 Preparation for Maha Shivaratree 2017 – distribution of t-shirts/cheques/fixing of banners

22.02.17 Working session with representatives of Sainte Suzanne, Reunion Island, regarding the displacement of senior citizens of Savanne to Reunion Island from 02 to 06 October 2017

26.02.17 Gala Match – Golden Boys (Mauritius) v/s Veteran Savanne at Raymond Hein Stadium @ Souillac followed by a dinner

03.03.17 Preparation/meeting in connection with 30th Anniversary of Twinning Relationship between Souillac France and Souillac Mauritius

05.03.17 Participation in the organization of National Cross (3rd leg) at Saint Felix

10.03.17 National Day Celebrations – flag raising ceremony in pre-primary schools at Bois Chéri & Rivière du Poste followed by a lunch

18.03.17

‘Echange éducative entre les enfants de Souillac et l’école catholique Anne-Marie Javouhey’ at Le Batelage, Souillac

Tournoi international de badminton at Swami Vivekananda SSS, Souillac, organised in collaboration with Savanne Federation of Badminton

26.03.17 Final AML football match at Raymond Hein Stadium @ Souillac

31.03.17 Easter festival – remittance of cheque to Parishes in Savanne

07.04.17 Launching ‘écoles de foot’ in Mauritius – remittance of balls & ors by the Ministry of Youth and Sports at Raymond Hein Stadium @ Souillac

03.05.17 Seminar: Civil Society Network Against Corruption (CSNAC) – organised by ICAC Venue: District Council Council Room

13.05.17 Petanque - Grand Final Master Souillac boulodrome pitch organised by Federation Nationale de Petanque in collaboration with The District Council of Savanne 14.05.17

ANNUAL REPORT (01.07.16 – 30.06.17)

43

16.05.17 Meeting/working session with the Mayor of Victoria, Seychelles

20.06.17 - 28.06.17

Celebration of the 30th Anniversary of Twinning Relationship between Souillac France and Souillac Mauritius

25.06.17

Conferment of Honorary Citizenship upon the Mayor of Souillac France, Mr. Jean Michel Sanfourche at Le Batelage Restaurant

Participation in relais marathon de Quatre Bornes

7.9 Land Use and Planning Department

The Land Use & Planning Department is responsible for all matters pertaining to harmonious

development of land within the district in line with provisions of the Planning Policy Guidance,

Outline Planning Scheme and different legislations including the Local Government Act 2011, the

Town and Country Planning Act, the Planning Development Act 2004 and the Building Control Act

2012.

The Land Use & Planning Department is headed by Miss. J. Bosquet, Head, Land Use & Planning

Department and consists of the following staff:

1. Planning Development Officer. (One)

2. Planning Development Inspector. (Two)

3. Acting Senior Building Inspector. (One)

4. Building Inspector. (One)

5. Planning Development Assistant. (Two)

6. Assistant Building Inspector. (One)

7. Attendant. (One)

The Land Use & Planning Department is responsible for:

1. The receipt, processing assessment of applications for Building and land Use Permits

within the legal time frame

2. Monitor Development

3. Attending to complaints in respect of unlawful developments and initiating legal action

where required

4. Take legal action against unlawful development.

5. Dealing with complaints received on the CSU Portal.

6. Making recommendations to the competent bodies on applications for Morcellement

Permits, Land Conversion Permits, EIA Licence and PER.

ANNUAL REPORT (01.07.16 – 30.06.17)

44

7.9.1 Main Legislative Framework:

1. Local Government Act 2011 as subsequently amended.

2. Town and Country Planning Act 1954

3. Planning and Development Act 2004

4. Building Control Act 2012

5. Environment Protection Act 2002

7.9.2 Challenges:

1. Ensure that 100% applications are determined within legal time frame

2. Ensure that all developments are carried out as per approved plans.

3. Protecting the Environment Sensitive Areas and also the Coastal zone against climate

change issues and unlawful development.

4. Provide accurate information on National Interest projects such as smart cities and Property

Development Scheme.

5. Encouraging the District Council of Savanne Residents to be law abiding citizens when it

comes to development.

7.9.3 Applications received:

Residential 508

Commercial 98

Excision/Subdivision of land 183

Industrial/Electric Motor 41

Outline Planning Permission 6

Services 22

Sui Generis 28

Total 886

7.9.4 Complaints, Enforcement and Legal Cases

Complaint Received Yearly 550

Appeal Cases at Environmental Land Use and Appeal Tribunal

35

Court Cases at District Court 17

Court Cases at Supreme Court 12

Court Cases at Intermediate Court 29

Shortly application will be received online and this will facilitate members of the public.

ANNUAL REPORT (01.07.16 – 30.06.17)

45

7.10 Public Infrastructure Department

The overall administration, management and discipline of employees of the department rest of the

Head, Public Infrastructure Department. In the absence of a Head, Public Infrastructure

Department, this department is headed by the Civil Engineer. The Public Infrastructure Department

is mainly responsible amongst others for the following services:

(i) Repairs, maintenance, resurfacing and construction of non-classified roads.

(ii) Maintenance of road traffic signs, street name plates and village name plates.

(iii) Repairs and maintenance of bridges and handrails.

(iv) Repairs and maintenance of street lighting within the District.

(v) Repairs, maintenance and construction of footways, drains, gutters and pavements.

(vi) Repairs and maintenance of District Council’s buildings.

(vii) Design, supervision and management of building and civil engineering projects undertaken

by either in-house labour or through contracted services.

(viii) Maintenance of vehicles, plants & equipment.

7.10.1 The Lighting Section

The lighting section deals with:

a. Maintenance of street lighting.

b. Improvement of street lighting – installation of poles and lanterns in the District Council of

Savanne area.

c. Maintenance and improvement to electrical installation in the Council’s public gardens,

markets, sports grounds and village halls premises.

d. Provide street illumination either across or along roads during festive periods.

7.10.2 The Workshop

The workshop ensures regular maintenance, servicing and minor repairs of the Council’s vehicles

and equipment used by various departments of the Council.

Under year 2016-2017, the following have been accomplished:

ANNUAL REPORT (01.07.16 – 30.06.17)

46

7.10.3 Lighting

Roads

- Resurfacing of roads: 3,856.96m2

- Construction of new roads: 5,128.15m2

- Maintenance of roads: Approx. 10,000m2

Drains

- Absorption drain: 140m

- Covered drain: 246m

Projects

- Construction of cloakroom at Baie du Cap

- Construction of village halls at Riviere des Anguilles & Baie du Cap

- Installation of electrical network at Batimaras Sub Hall

- Installation of decorative bulbs at Grand Bassin

- Installation of ‘boule de neige’ at Riviere du Poste near traffic centre, near bridge,

Camp Siajee

- Construction of Sub Hall at Benares

- Provision of concrete awning at the Village Hall of Bel Ombre

SN Village No of lamps fixed in year

2016 2017

1 Benares 6 3

2 Bois Cheri 25 29

3 Britannia 24 24

4 Camp Diable 7 43

5 Chamouny 6 11

6 Chemin Grenier 11 24

7 Grand Bois 15 20

8 L’Escalier 6 20

9 La Flora 10 21

10 Riv des Anguilles 9 12

11 Riv Du Poste 1 21

12 St Aubin 12 -

13 Souillac 31 4

14 Tyack 54 98

15 Bel Ombre 4 20

16 Baie du Cap 4 19

17 Surinam 68 19

18 Grand Bassin 76 234

ANNUAL REPORT (01.07.16 – 30.06.17)

47

- Fencing of green space at Tyack

- Upgrading of cremation ground at Riviere du Poste

- Fencing of football ground at Chamouny

- Construction of bleachers and fencing at football ground of Camp Diable

- Fencing of Souillac football ground

- Provision and fencing of children garden at Britannia

- Lighting of football ground at Bois Cheri and La Flora

- Construction of jogging track at Riviere du Poste

7.11 Safety & Health Section

7.11.1 Safety and Health Inspections

Safety and Health Inspections have been done in the markets, village halls, and cemeteries under

the jurisdiction of the District Council of Savanne. The purpose of these inspections is to identify

hazards and risks which can lead to injury / illness and to provide appropriate control measures to

eliminate or reduce the risks posed by these hazards. These sites will be regularly inspected in

order to ensure that the existing hazards have been dealt with and to identify any new hazard.

7.11.2 Risk Assessment

Risk Assessments of refuse collection and of the head office has been done. Risk Assessments

are very important as they form an integral part of good occupational health and safety

management plan. They help to:

• Create awareness of hazards and risks,

• Identify who may be at risk (employees, cleaners, visitors, contractors, members of the

public etc),

• Determine if existing control measures are adequate or if more should be done,

• Prevent injuries or illness when done at the design or planning stage,

• Prioritize hazards and control measures.

7.11.3 Vaccination against Hepatitis B

Vaccines against Hepatitis B were purchased and a vaccination programme was set up with the

Rose Belle Vaccination Centre. The first vaccination session was done for the targeted manual

grades.

ANNUAL REPORT (01.07.16 – 30.06.17)

48

7.11.4 Fire Drill

A fire drill was done for the Head Office and Store/Planning/Works department. Fire drills will be

carried out at least once yearly.

7.11.5 Survey of Fire Extinguishers

A survey concerning the total number of fire extinguishers available, their current working condition

was done in all markets, village halls, and infants’ schools was started. The survey has been

completed and a list including the quantity of extinguishers required and those that needs to be

serviced has been made and sent to the concerned department for the purchase and servicing.

7.11.6 Safe System of Work

Safety procedures concerning refuse collection were already in place. New procedures have been

developed.

7.11.7 Training

Training has been done for field supervisors (health department), carpenters, welder and handy

workers. Ongoing training will be done for refuse collectors.

ANNUAL REPORT (01.07.16 – 30.06.17)

49

8.0 ACTIVTIIES ORGANISED DURING YEAR 2016/2017

Divali Nite @ Bois Cheri

Inauguration of Riviere des Anguilles Social Hall

ANNUAL REPORT (01.07.16 – 30.06.17)

50

Social gathering at Camp Diable icw Eid Celebration

Flag raising ceremony at District Council Head Office

ANNUAL REPORT (01.07.16 – 30.06.17)

51

Recreational activities & remittance of cheque to laureate held at District Council Head Office

ANNUAL REPORT (01.07.16 – 30.06.17)

52

Inauguration ceremony of the Social Hall of Rivière des Anguilles

Reception following inauguration ceremony of the Social Hall of Rivière des Anguilles

ANNUAL REPORT (01.07.16 – 30.06.17)

53

Twinning relationship between Souillac (France) and Souillac (Mauritius)

ANNUAL REPORT (01.07.16 – 30.06.17)

54

9.0 GOVERNING LAWS AND REGULATIONS

Local Authorities are governed by the Local Government Acts of 2011 as amended to enforce

other Acts and Regulations as hereunder:

(i) Market, and Fair Regulations

(ii) Foods Act

(iii) Health & Safety Act

(iv) Road Act

(v) Local Government Service Commission Regulations

(vi) Labour Act

(vii) Town and Country Planning Act

(viii) Building and Control Act

(ix) Morcellement Act

(x) Rivers & Canals Act

(xi) Procurement Act (2006)

(xii) Business & Facilitation Act

(xiii) Cemetery Regulations

(xiv) Trade Fee Regulations

(xv) Environmental Regulations

10.0 CORPORATE GOVERNANCE

All procurement exercises have been carried out in all transparency as per the Public procurement

Act (2006) and its regulations.

ANNUAL REPORT (01.07.16 – 30.06.17)

55

ANNUAL REPORT (01.07.16 – 30.06.17)

56

11.0 FINANCIAL OVERVIEW

JAN - JUNE 2016 Income 2016-2017

Rs Rs Rs

66,075,260 Government Grant in aid 150,872,341

- Investment Income -

9,447,700 Fees - Twelfth Schedule 14,266,650

1,216,000 Market fees 3,840,500

515,300 Bus Toll fee 919,700

2,037,427 Other Income 5,070,398

79,291,687 174,969,589

Expenditure

47,393,299 Staff Costs 95,998,915

9,975,475 Supplies and Services 18,481,832

3,141,036 Transport Costs 5,707,904

5,228,704 Administrative Costs 13,026,854

1,812,469 Social and Cultural Activities 3,235,429

1,211,330 Grants and Subsidies 2,284,075

65,000 Contribution to Associations 150,000

4,592,510 Pensions and Gratuities 8,746,388

1,048,879 Office Expenses 3,024,844

514,700 Insurance Costs 557,500

44,425 Others 33,286

530,496 Add Opening Stock 1,106,727

(1,106,727) Less Closing Stock (1,109,761)

142,020 Car Loan Fund 643,743

22,170 MCP Capitalised

69,081 Capitalisation of recurrent expenditure 1,742,457

- Passage Fund 1,727,509

5,928,933 Pension Fund 12,114,524

591,905 Provision for bad debts 1,203,352

(81,205,704) (168,675,578)

(1,914,017) Revenue Surplus/(Deficit) 6,294,011

Tr to Deposit:

Inspection & Audit Fees 200,000

(657,830) Tr to Other Balance: Provision for MCP 1,275,000 (1,475,000)

(2,571,847) Surplus c/f/(Deficit) c/f 4,819,011

STATEMENT OF INCOME AND EXPENDITURE FOR YEAR ENDED 30 JUNE 2017

THE DISTRICT COUNCIL OF SAVANNE

ANNUAL REPORT (01.07.16 – 30.06.17)

57


Jan - June 2016 2016-2017

Rs Rs Rs

OPERATING ACTIVITIES

66,435,908 Cash received from Grants-in-aid 150,872,341

8,195,690 Cash received from fees – 12th Schedule 13,664,905

896,897 Cash received from fees – 10th Schedule 2,909,835

2,834,951 Cash received from other sources 5,279,520

444,400 Cash received from markets & fairs 1,681,955

463,100 Cash received from bus toll fees 962,100

(23,799,735) Cash payments to Sup/Contractors etc. (47,343,732)

(51,531,668) Cash paid to and on behalf of employees (101,525,465)

3,939,543 Net Cash inflow from operating activities 26,501,458

RETURN ON INVESTMENT

AND SERVICING OF FINANCE

(820) Interest received on investment -

24,955 Interest received on car loan 77,748

24,135 Net Cash inflow from ROI & SOF 77,748

INVESTING ACTIVITIES

6,080,838 Investments 13,026,680

9,329,679 Capital Outlay 25,043,131

(203,627) Refund of car loan & Sale of vehicles (709,636)

- Car Loan 1,670,000

(15,206,890) Net Cash (outflow) from investing activities (39,030,175)

FINANCING ACTIVITIES

3,514,850 Government Grants/N.D.U 19,768,393

- Disinvestment -

3,514,850 Net Cash inflow from financing activities 19,768,393

(7,728,362) INCREASE/(DECREASE) IN CASH/BANK 7,317,424

Cash Flow Statement for Year Ended 30 June 2017

ANNUAL REPORT (01.07.16 – 30.06.17)

58

Movement in Funds For Year Ended 30 June 2017

Description Capital

Fund

General

Fund

Passage

Fund

Pension

Fund

Rs Rs Rs Rs

Balance as at 01.07.2016

326,935,859

16,931,338

9,585,594

68,527,995

Addition to fund

19,696,393

68,660

49,555

Fund applied

(17,004,992)

(5,963,232)

Transfers to/from Income &

Exp.

1,742,457

5,462,754

1,727,509

12,114,524

Contra Entries

17,004,992

Transfers to other accounts

(295,514)

(6,023,897)

(230)

(868,340)

Transfers from other accounts

6,295,681

1,516,062

Balance as at 30.06.2017

354,374,877

11,991,685

11,312,873

79,823,733

ANNUAL REPORT (01.07.16 – 30.06.17)

59

Notes to the Accounts for Year Ended 30 June 2017

1. ACCOUNTING POLICIES

(i) The Accounts have been prepared on a historical cost basis.

(ii) Expenses and Income have been accounted on an accrual basis with provision made for bad debts.

However, capital expenditure has been accounted on cash basis.

(iii) Closing Stock as at 30 June 2017 has been computed on a first in first out method and disclosed on the face

of the financial statements.

(v) No Depreciation has been provided on Capital Outlay in this financial statements same as in previous

periods

2. ACCOUNTING PERIOD

The Accounts have been prepared for year ended 30 June 2017 with comparative figures being given for

six months ending 30 June 2016.

3. FIXED ASSETS

Capital Outlay

Rs

Balance b/f (01.07.2016)

314,660,938

District Council Capital Outlay [refer to ( i) & ( ii) below]

25,043,131

Balance c/f (30.06.2017)

339,704,068

(i) District Council Capital Outlay

Rs Rs

Balance b/f (01.07.2016)

314,660,938

Capitalised recurrent Items

1,742,457

LIF-Capital Projects 2013

28,540

LDF 2015-16 Capital

7,969,151

LDF-Projects 2016-2017-Rs10m Capital

4,044,115

LDP-Construction of drains in Flood Prone

Areas(Const 13-Rs509600 & Const no 14-

Rs524160)

865,795

NDU-PROJECTS 2016-2017 (Rs5,660,303)

Capital

4,097,391

ANNUAL REPORT (01.07.16 – 30.06.17)

60

General Fund

5,330,418

MCP Previous

149,655

Accruals 2015 Capitalised

320,400

Accruals 2016 Capitalised

21,844

GENERAL FUND 2015

290,569

Deposit Capital VRS(Street Name Plates)

182,795

25,043,131

Total as at 30.06.17

339,704,068

Page 4

(ii) District Council Capital Outlay Analysis

Jan-June 2016 2016/017

Rs Rs

Land and Building

2,865,992

8,733,530

Plant and Equipment

499,747

1,006,047

Infrastructure

5,963,941

15,303,554

Total

9,329,679

25,043,131

4. LONG TERM INVESTMENT

Rs

Pension Fund at SICOM

79,823,733

5. INVESTMENT

Rs

General Fund & Deposit

21,000,000

Car Loan

1,557,408

General Fund re: pension

150,246

Passage Fund

3,712,904

5,420,558

Total

26,420,558

ANNUAL REPORT (01.07.16 – 30.06.17)

61

Rs30,000,000 were invested in ex-Bramer Asset Management which is in receivership. Only 35% of this

money would be paid over to this Council by NPFL. However, Council has made a request for refund of

70% of the total sum invested. As a result 30% of that investment had been written down.

6. OTHER CURRENT ASSETS

Rs

Stock

1,109,761

Debtors

23,822,316

Savings A/C & Current A/Cs

25,517,073

Total

50,449,150

7. CAPITAL FUND

consists of

Rs

Applied Fund

345,149,280

Unapplied Fund

9,225,597

Total

354,374,877

8. GENERAL FUND

consists of

Rs

Renewal Fund(Car Loan)

1,330,575

Revenue Reserve

8,085,115

General Fund Pension

1,018,586

Car Loan Fund

1,557,408

Total

11,991,685

Page 5

9. STAFF & PENSION COST

Rs

Basic Salary

64,643,971

Salary Adjustment/Compensation

260,778

ANNUAL REPORT (01.07.16 – 30.06.17)

62

Acting Allowances

320,592

Uniform and other protective

1,422,235

Other Allowances

1,809,930

Cash in lieu of leave/Sick Leave Credits

2,971,793

End of Year Bonus

5,662,205

Travelling and Transport

7,922,031

Overtime

6,110,416.43

Staff Welfare

77,000

Local Training, Subscription & CPD

54,184

Passage Benefits

1,995,376

Contribution to NSF/National Pension Fund

1,456,322

Contr. to Family Protection Scheme

1,292,083

Contr. to Pension Fund

12,114,524

Pensions and Gratuities

8,746,388

Total

116,859,827

10. PENSION FUND

Pension Fund has been accounted as per the requirements of section 81 the Local Government Act 2011.

Statements of Fund had been submitted by SICOM and accounts adjusted accordingly.Actuarial Report is being

awaited from SICOM on the present value of the defined benefit obligation of the Pension Plan.

Necessary Disclosures would be made in the Financial Statements upon receipt of the actuarial report from SICOM

11. ACCRUALS

Accrued sums for Year 2016/2017 had been accounted in the respective expenditure items within the Statement of

Income and Expenditure for Year Ended 30 June 2017.

ANNUAL REPORT (01.07.16 – 30.06.17)

63

6 Months to 30

June 20162016-2017

Rs Rs Rs Rs

314,660,938 Capital Outlay 339,704,068

Other Long Term Asset

67,659,654 Investment Pension Fund 79,823,733

Current Assets

1,106,727 Stock 1,109,761

20,058,126 Debtors 23,822,316

34,509,766 Investment 26,420,558

18,199,649 Cash at Bank and in hand 25,517,073

73,874,268 76,869,708

Less Current Liabilities

17,996,826 Deposits 15,887,420

3,677,655 Creditors due less than one year 8,610,009

7,575,980 Provision for bad debts 8,779,332

(29,250,462) (33,276,761)

44,623,806 Net Current Assets 43,592,947

426,944,398 Net Assets 463,120,749

Financed by

326,935,859 Capital Fund 354,374,877

16,931,338 General Fund 11,991,685

343,867,197 366,366,562

Long Term Liability

2,124,256 Creditors due more than one year 1,793,784

Provisions

68,527,995 Pension Fund 79,823,733

9,585,594 Passage Fund 11,312,873

2,839,357 Other Balances 3,823,796

80,952,946 94,960,403

426,944,398 Capital Employed 463,120,749

BALANCE SHEET AS AT 30.06.17

Fixed Assets

ANNUAL REPORT (01.07.16 – 30.06.17)

64


BUDGET 2016/2017

PART A: STRATEGIC NOTE

Council’s policies is to improve the provision of services to the inhabitants of its area and to

enhance its capacity building in providing more effective and efficient services in an economical

way. Our way forward is to have an environmental friendly region while maintaining and enhancing

the infrastructure base in all the 17 villages falling under Council’s responsibility. Our Council

would continue to strive to increase its outputs with the appropriate combination of inputs. The way

forward will for sure depend upon whether additional revenue will be obtained. With this

perspective Council would have to take the opportunity of implementing revenue generating

projects while seeking other new sources of revenue and continue to work in partnership with

profitable economic operators within its region with a view of developing further its administrative

area.

I. Major Achievements for 2016/2017

Construction of Village Halls at Grand Bois, Riviere des Anguilles and Baie du Cap

Maintenance and upgrading of Drains in all villages within Council’s jurisdiction

Maintenance of several roads in the villages falling under the responsibility of

Council

Extension of street lighting network and maintenance of street lighting within

Council’s jurisdiction

Construction of Sub Hall at Benares

Fencing of green space at Tyack

Upgrading of cremation ground at Riviere du Poste

Fencing of football ground at Chamouny

Construction of bleachers and fencing at football ground of Camp Diable

Fencing of Souillac football ground

Provision and fencing of children garden at Britannia

Lighting of football ground at Bois Cheri and La Flora

Construction of jogging track at Riviere du Poste

ANNUAL REPORT (01.07.16 – 30.06.17)

65

Provision of scavenging services to all households on a weekly basis and

commercial units on a daily basis

Cleaning of barelands found in Council’s area

Implementation of programmes towards elimination of rodents mainly in public

places within Council’s area

Contribution towards elimination of poverty in our area by providing social aids to

needy people mainly those who had suffered material losses and having to undergo

costly medical treatment

Upgrading and maintenance of children gardens and sports grounds with a view of

providing better facilities

Providing improved library service to users in our region

Fully involved in international sports competitions

Providing financial support to sport elites and organizations of the South to promote

sports in our region.

Organised football competition at village level with the participation of all villages

falling under Council’s responsibility.

Organised successful male and female relay marathon competition with the

participation of athletes from different local authorities.

Participated in petanque competition held at Souillac involving competitors from

different region of the country.

Leading and supporting the Women Association in its activities in promoting gender

equality and women’s participation in all spheres of life.

Twinning activities between Souillac France and Souillac Mauritius.

II. Major Constraints and Challenges and how they are being addressed

Lack of man power to implement the different strategies and to achieve the goals

and objectives of the Council.

Shortage of plant and equipment to achieve the expected output of public

infrastructure work.

Shortage of support officers to perform post monitoring control of economic

operations and land development in our region.

Insufficient fund to finance re current maintenance and operational activities.

The South has been a region whereby lesser developments had taken place thus

there is a constant cry for new modern facilities such as a football stadium inclusive

of athletic tracks, a swimming pool, a national library, highways and coastal road.

ANNUAL REPORT (01.07.16 – 30.06.17)

66

Provision of these amenities is of upmost importance; hence Council is faced with

the challenges of meeting those requests from the people in the South.

Council is striving hard in effectively achieving its objectives and level of outputs

with limited inputs.

In view of meeting above challenges Council had made provision in its budget for

additional staff and acquisition of plants and equipment with a view to improving its

service delivery to the inhabitants of the South.

Striving to increase its revenue potential in the years to come.

Strategic Direction – 2017/2018

Council’s way forward is to provide more effective and efficient services to the inhabitants of its

administrative area. Council would find opportunities of implementing revenue generating projects

and finding new sources of income to increase its revenue base. With a view to developing our

region at a higher pace Council will continue its efforts towards working in partnership with the

profitable economic operators within its jurisdiction.

Priority Objectives and Major services to be provided for 2017/2018

THE ADMINISTRATION & FINANCE DEPARTMENTS

Priority Objective: Providing value for money services to the inhabitants of the 17 villages

falling under the responsibility of the Council during 2017/2018.

Major Services: Exercising relevant administrative and financial duties and control to

ensure that the required services under the Local Government are provided to the Citizens

of the South which meet their needs.

THE PUBLIC INFRASTRUCTURE DEPARTMENT

Priority Objective: Provide quality works in respect of all infrastructural development

within Council’s area.

Major Services: To repair and maintain roads, drains, street lighting, buildings and other

infrastructures which fall under the responsibility of the Council.

THE LAND USE AND PLANNING DEPARTMENT

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Priority Objective: Council’s objective is to have an orderly and harmonious development

in its region for the benefit of all inhabitants.

Major Services: Issue building and land use permit to applicants for planned development

in our area while exercising full control on all development taking place therein.

THE PUBLIC HEALTH DEPARTMENT

Priority Objective: Ensure Council’s area is clean and inhabitants live in sound and

healthy conditions.

Major Services: The Public Health Department provides refuse collection service, is

responsible for cleaning of drains and barelands, managing and operating cemeteries,

cremation grounds and markets & fairs. Moreover it has to ensure that public toilets are

kept clean and operational, implement programmes to control rodents and pests and

perform herbicide spraying works at public places in the district of Savanne. In addition the

Public Health Department issues clearances for trade fees and occasional licences to

economic operators within our jurisdiction.

THE WELFARE DEPARTMENT

Priority Objective: The Council’s objective under this Department is to promote sports and

welfare among the inhabitants in the South, develop education at grass root level and

involve in social cultural development of its citizens.

Major Services: Plan, organise and implement different sports, social, cultural and

educational activities for the people of the South all year round.

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12.0 TRENDS AND CHALLENGES

(a) Trends

An appraisal of the performance of the Council in the delivery of services reveals the following:

Strengths:

1. The Council is geared by a team of dedicated Councillors who are striving for the welfare

and betterment of the residents in the administrative area of Savanne.

2. The Administration is managed by experienced cadres.

3. The administrative area comprises various touristic venues such as Gris Gris, Rochester

Falls, Telfair Garden, Ganga Talao, all of which attract more and more tourists in its area.

4. The Gris Gris public beach is renowned worldwide and attracts both local and foreign

visitors all the year through.

5. The area is equipped with various amenities providing sports and leisure facilities to its

residents.

Weaknesses:

1. Vacant posts which have not been filled are affecting the smooth running of the Council.

2. Part of the fleet of scavenging and street lighting lorries needs to be renewed.

3. Restrained mobility among staff within District Council administration.

4. The administrative area is extensive.

5. There are few economic operators within the area.

Opportunities

1. The area is expanding and is attracting more and more residents and investors.

2. Various IRS projects are emerging within the administrative area.

3. The south of the island is more or less intact and preserves intact its pristine beauty.

4. Use of framework agreements to minimise cost in procurement of certain goods

5. Segregation and composting of waste to reduce load of wastes transported to landfill

stations.

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Threats

1. Central Government reducing grants.

2. Proliferation of illegal sellers in the administrative area.

3. Economic operators may show reluctance to pay the relevant fees due unfair competition

caused by the presence of illegal sellers.

Challenges

We are living in a world which has become a global village whereby the Council is also called upon

to innovate and adapt in order to meet rising aspirations.

Service delivery is expected to be improved/accelerated within tighter schedules and at lesser cost.

The administrative area is expanding rapidly with the development of new morcellements and with

the advent of other major developments. This will put further stress on our road networks as well

as scavenging service with static staff and limited resources.

The construction of new village halls wherever required is expected to provide a conducive venue

for meetings and bring additional leisure activities to the villagers.

Documents

tHE dISTRICT cOUNCIL OF SAVANNE€¦ · Annual Report (01 July 2016 – 30 June 2017) Lady Barkly Street Souillac, 60806 Tel: 6037930 / 625 6710 Fax: 625 5750 Email: [email protected]