THE CORPORATION OF THE MUNICIPALITY OF …...Associates Engineer's Report #211364 dated March 14, 2014. Declaration of Pecuniary Interest and the General Nature Thereof Staff Presentation

COUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM

9344 Plank Road, Straffordville, ON Council Chambers

Thursday, May 1, 2014 7:00 p.m.

8:00 p.m. - Public Meeting - Drainage Page 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL

NATURE THEREOF 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS 6 - 23 (a) Minutes of the regular meeting of Council held April 17, 2014. (b) Added Item(s) 4. DELEGATIONS, STATEMENTS AND UPDATES 1. Delegations 24 - 26 (a) 7:05 p.m. - Rachel Wintermute regarding off-leash dog

park. File: C13

2. Statements By Council 3. Updates On Projects 5. INFORMATION ITEMS 27 (a) Correspondence dated April 25, 2014 from Canada Post

regarding "Closure on Saturdays and realignment of the hours of operation during the week only at the Port Burwell Post Office". File: A01

28 - 33 (b) Correspondence dated April 22, 2014 from Association of Municipalities Ontario regarding "OPP Billing Update and Additional Webinar". File: A01

34 - 35 (c) Correspondence dated April 11, 2014 from Alcohol and Gaming

Page 1 of 206

Regular Council Public Meeting Agenda May 1, 2014 Page

Commission of Ontario regarding "Liquor Licence Act Regulation 720". File: A16

36 - 37 (d) Correspondence dated April 9, 2014 from County of Elgin regarding "Elgin County Conference Series: Essentials of Marketing". File: A16

38 - 41 (e) Correspondence dated April 14, 2014 from Minister of Energy regarding "Ontario Government Initiatives". File: A16

42 (f) Correspondence dated April 14, 2014 from County of Elgin regarding "FREE Ontario By Bike Workshop - Wednesday, April 30, 2014". File: A16

43 - 44 (g) Bayham Harbourfront Committee minutes of meeting held April 8, 2014. File: C06

45 - 48 (h) Museums Bayham minutes of meeting held April 9, 2014. File: C06

49 (i) Otter Valley Rail Trail minutes of meeting held April 19, 2014. File: C06

50 (j) Resolution passed by Township of Muskoka Lakes February 14, 2014 regarding "Concern with Teranet and the Land Titles Electric Registry System in Ontario". File: C10

51 (k) Correspondence dated April 17, 2014 from Will Arlow regarding "OPP and taxpayers". File: C13

52 - 53 (l) Correspondence dated April 17, 2014 from Beer Store regarding "Sale of alcohol". File: C13

54 (m) Memo dated March 21, 2014 from County of Elgin regarding "2013 Police Service Board Surplus and 2014 Budget". File: F05

55 - 56 (n) Correspondence dated April 14, 2014 from Joe Preston, MP regarding "The Building Canada Fund". File: F11

6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 7. ROADS, AGRICULTURE & DRAINAGE

Page 2 of 206


1. Correspondence and Reports 2. PUBLIC MEETING Public Meeting 8:00 p.m. - Meuller Drain 2014 - to consider Spriet

Associates Engineer's Report #211364 dated March 14, 2014.

Declaration of Pecuniary Interest and the General Nature

Thereof Staff Presentation 57 - 90 Staff Report DR2014-005 regarding "Meuller Drain

2014". File: E09

Public Comments Council Comments and Questions Adjournment Disposition of Item 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 91 - 92 (a) Staff Report P2014-008 regarding "Fire Service Mini-Rescue

Procurement". File: P16

9. FINANCE, ADMINISTRATION & PERSONNEL 93 - 103 (a) Cheque Register being Cheque #016491to Cheque #016566

inclusive, totaling $112,276.62 and Payroll Disbursements for the period ending April 13, 2014 totaling $55,062.24.

104 - 105 (b) Draft contract with Port Burwell Lakers Men's Fastball Team for use of Port Burwell Ball Diamond. File: L14

Page 3 of 206


106 - 109 (c) Draft contract with Straffordville Giants Men's Fastball Team for use of the Straffordville Ball Diamond. File: L14

110 (d) Correspondence dated April 23, 2014 from Lions Club of Straffordville regarding "Annual Bike Rodeo". File: C13

111 (e) Correspondence dated April 28, 2014 from Bayham SubMission Members requesting use of property. File: C13

112 (f) Staff Report PW2014-13 regarding "Washroom & Change Room Cleaning Services Request for Quotation". File: F18

113 - 122 (g) Memorandum C2014-13 regarding "By-Laws 2014-044, 048 & 049". File: C01

123 - 129 (h) Staff Report C2014-01 regarding "Compliance Audit Committee Terms of Reference". File: C07

130 - 132 (i) Staff Report C2014-04 regarding "Compliance Audit Committee Appointments". File: C07

10. ENVIRONMENT 11. COMMITTEE OF THE WHOLE (a) In Camera. (b) Closed session minutes of the regular meeting of Council held

April 17, 2014. (c) Confidential correspondence regarding advice that is subject to

solicitor-client privilege, including communications necessary for that purpose.

(d) Confidential Memorandum regarding labour relations or employee negotiations. (Firefighter Training Attendance)

(e) Out of Camera. 12. BY-LAWS 133 (a) By-Law 2014-044 A By-Law to authorize the sale of lands

owned by the Municipality of Bayham (24 Pitt Street)

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134 - 137 (b) By-Law 2014-045 A By-Law to impose a Water Rate (Richmond Water System)

138 - 169 (c) By-Law 2014-046 A Provisional By-Law to Provide for Drainage Works (Meuller Municipal Drain 2014 First and Second Reading Only)

170 - 195 (d) By-Law 2014-047 - A By-Law to authorize the Execution of a Municipal Funding Agreement

196 - 197 (e) By-Law 2014-048 A By-Law to further amend By-Law 2013-110 (Appoint Officers and Employees)

198 - 200 (f) By-Law 2014-049 A By-Law to authorize the execution of a service contract agreement (Larmour)

201 - 204 (g) By-Law 2014-050 A By-Law to establish an Elgin Election Joint Compliance Audit Committee and Terms of Reference

205 (h) By-Law 2014-051 A By-Law to appoint members to the Elgin Election Joint Compliance Audit Committee

206 (i) By-Law 2014-053 A By-Law to confirm all actions of Council 13. ADJOURNMENT (a) Adjournment

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COUNCIL MINUTES

THE CORPORATION OF THE MUNICIPALITY OF BAYHAM

9344 Plank Road, Straffordville, ONCouncil Chambers

Thursday, April 17, 20147:00 p.m.

7:30 p.m. - Public Meeting - Planning (Zoning)8:00 p.m. - Public Meeting - Drainage

The regular meeting of the Council of the Municipality ofBayham was held on Thursday, April17, 2014 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor CliffEvanitski, Councillors Wayae Casier, Tom Southwick and Ed Ketchabaw, Acting Administrator/ Treasurer Sharon Lannour and Clerk Lynda Millard.

Planning Coordinator / Deputy Clerk Margaret Underhill, Public Works Manager VanceCzerwinski and Chief Building Official / Drainage Superintendent Bill Kniffcon were inattendance to present their respective reports. Former Treasurer David Aristone was inattendance to present Staff Report 9(f).

1. CALL TO ORDER

Mayor Ens called the meeting to order at 7:00 p.m.

2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURETHEREOF

Deputy Mayor Evanitski advised of a conflict regarding item 7(c) as he is related to theproperty owner.

3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS

(a) Minutes of the special meeting of Council held March 28, 2014.2014-184

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT the minutes of the special meeting of Council held March 28, 2014 beapproved as circulated."CARRIED UNANIMOUSLY

(b) Minutes of the regular meeting of Council held April 3, 2014.2014-185

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT the minutes of the regular meeting held April 3, 2014 be approved ascirculated."

CARRIED UNANIMOUSLY

Page 1 of 17

Minutes of the regular meeting of Council held April 17, 201... Page 6 of 206

Council Minutes April 17, 2014

(c) Added Item(s)2014-186

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT in accordance with Section 21 of Procedural By-law 2002-93, Staff ReportE2014-11 and Memorandum C2014-12 be added to the agenda as items 9(n) and9(o) respectively."CARRIED UNANIMOUSLY

4. DELEGATIONS, STATEMENTS AND UPDATES1. DELEGATIONS - None

2. STATEMENTS BY COUNCIL - None

3. UPDATES ON PROJECTS

(a) Harbour DivestitureNo update.

5. INFORMATION ITEMS

(a) Correspondence dated April 1, 2014 from Association of Municipalities Ontarioregarding "AMO's Interest Arbitration Update".File: A01

(b) Correspondence dated April 2, 2014 from Association of Municipalities Ontarioregarding "Bill 69, The Prompt Payment Act Put Aside; Government AnnouncesConstruction Liens Act Review".

File: A01

(c) Correspondence from County ofElgin regarding "International Plowing Match LegacyAgricultural Scholarship".File: A16

Councillor Ketchabaw requested that this item be placed on the Municipal website.Ms. Larmour responded that it ab*eady had been.

(d) Long Point Region Conservation Authority minutes of annual general meeting heldFebruary 28, 2014.File: C06

(e) Copy of correspondence dated March 26, 2014 to Premier Kathleen Wynne from TownofPenetanguishene regarding "Call for a Review of Funding for Small Town OntarioSchools".

File: C10

(f) Copy of correspondence dated April 1, 2014 to Premier Kathleen Wynne from TownofMinto regarding "Hydro Rates".File: C 10

(g) Copy of correspondence dated April 14, 2014 to Niagara Region from Township ofWainfleet regarding "Motion for Support - Long Term Energy Plan".File: C 10

(h) Copy of correspondence dated April 8, 2014 to Premier Kathleen Wynne from TownofPetrolia regarding "Long Term Energy Plan".File: C 10

Page 2 of 17


Council Minutes April 17,2014

(i) Correspondence dated March 27, 2014 from Port Burwell Historical Society regarding"Celebrate Canada Day July 1, 2014".File: C13

(j) New Release regarding "Wanted: Producers to supply product to the SCOR FoodHub".

File: D02

Councillor Casier requested that this item be added to the Municipal website.

(k) Correspondence dated April 11, 2014 from South Central Ontario Region EconomicDevelopment Corporation regarding "SCOR EDC Successful with RED Investment".File: D02

(1) Correspondence dated March 24, 2014 from Minister Responsible for Seniors Affairsregarding "Senior's Month"File: M02

(m) 2014 Ojibwa schedule.File: D06

(n) Clean Farms News Release regarding "Empty seed bag and pesticide bag pilot programreturns to Ontario".File: M06

(o) Copy of correspondence dated March 25, 2014 to Mayor John Lessiffrom Ministry ofCommunity Safety and Correctional Services regarding "OPP Billing Model".File: Pl 7

(p) Correspondence dated April 14, 2014 from OPP News Portal regarding "Spring HasSprung - Drive Safe".File: M06

(q) Poster advertising Edison Fest, June 7, 2014 from 9am - 6pm at Vienna MemorialPark.

2014-187

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT information items 5(a) through 5(q) be received for information."CARRIED UNANIMOUSLY

6. PLANNING, DEVELOPMENT. RECREATION & TOURISM1. CORRESPONDENCE AND REPORTS

2. PUBLIC MEETING

2014-188

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT the Council meeting be adjourned in order to hold a Public Meetingpursuant to the provisions of the Planning Act."CARRIED UNANIMOUSLY

Page 3 of 17


Council Minutes April 17, 2014PUBLIC MEETING

7:30 p.m. - Official Plan Amendment & Rezonine Application- to change the landuse designation on a parcel of land from the "Agricultural" designation to the"Industrial" designation in fhe Official Plan and to change the zoning on the sameparcel of land from the Agricultural (Al) Zone to a site-specific Farm Industrial (Ml-4) Zone submitted by Froese Vegetables Inc.

DECLARATION OF PECUNIARY INTEREST AND THE GENERALNATURE THEREOF

No disclosures of pecuniary interest were declared.

STAFF PRESENTATION

Staff Report D2014-05 regarding "Froese Official Plan Amendment & Rezoning".File: D14.FROE/D09.FROE

The Planning Co-ordinator advised that the applications for Official Plan and Zoning By-lawAmendments are required for a 6 acre consent granted by the County ofElgin Land DivisionCommittee for property purchased by Max Underhill Farm Supply Ltd. from the abuttinglandowner.

She noted that there is no change for access from the County Road, nor is there any need toexpand services. She added that the Official Plan Amendment must be completed with theCounty before the Zoning By-law Amendment is finalized.

PUBLIC COMMENTS

The Planning consultant, Sam Head ofKitchener, advised that he was representing bothproperty owners regarding the property acquisition and amendments to the zoning andOfficial Plan and is supportive of the recommendation of staff.

There were no other public concerns or comments received.

COUNCIL COMMENTS

Deputy Mayor Evanitski congratulated both property owners for their investment in thecommunity and for working together to support each others efforts.Councillor Casier appreciated the positive comments received from the County.

Councillor Southwick also supported the expansion of Industrial use in this location.

i

Councillor Ketchabaw was supportive that the application is in compliance with theProvincial Policy Statements permitting changes from Agricultural to Industrial use.

Mayor Ens noted appreciation that each application is site specific and consideredindependently. He also supported the expansion.

Page 4 of 17


Council Minutes April 17 2014ADJOURNMENT

2014-189

Moved by: Councillor T SouthwickSeconded by: Councillor E Ketchabaw"THAT the Public Meeting be adjourned and the Council meeting be reconvened at7:45 p.m."CARRIED UNANIMOUSLY

DISPOSITION OF ITEM

2014-190

Moved by: Councillor T SouthwickSeconded by: Councillor E Ketchabaw"THAT Staff Report D2014-05 regarding the Froese Vegetables Inc./MaxUnderhilPs Farm Supply Limited Official Plan Amendment and Rezoning bereceived;

THAT Official Plan Amendment No. 11 regarding lands designated "Agricultural"being changed to "Industrial" in the Municipality of Bayham Official Plan beadopted and forwarded to the County ofElgin for approval;

THAT By-law 2014-039, being an approval by-law for Official Plan AmendmentNo. 11, be presented to Council for enactment;

THAT subject to the County ofElgin approval of the Official Plan Amendment No.11 that Zoning By-law Z456-2003, as amended, be further amended by changing thezoning on the portion of the subject lands from the Agriculture (Al) Zone to theSite-Specific Farm Industrial (Ml-4) Zone;

AND THAT Zoning By-law Z628-2014 be presented to Council for First andSecond reading."CARRIED UNANIMOUSLY

7. ROADS. AGRICULTURE & DRAINAGE1. CORRESPONDENCE & REPORTS

(a) Staff Report PR2014-002 regarding "Road Closure Application - Con. 9 & 10 Lots 14& 15".

File: T09.BESTLI

2014-191

Moved by: Councillor E KetchabawSeconded by: Councillor W Casier"THAT staff be directed to initiate required procedures pursuant to the Municipalnotice by-law to close a portion of the unopened road allowance betweenConcessions 9 and 10 in Lots 14 and 15, provided the applicants pay requiredexpenses;

THAT the subject lands be declared surplus to the Municipality's needs;

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Council Minutes Aprill7,2014

AND THAT upon closure of the road, the lands be conveyed to the applicant at theappraised value."CARRIED UNANIMOUSLY

(b) Staff Report P2014-007 regarding "2014 First Quarter Report Building Services &Drainage".File: Pl 0

2014-192

Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski"THAT Staff Report P2014-007 regarding information on the activities of theBuilding Services and Drainage Department for the first quarter of 2014 bereceived."

CARRIED UNANIMOUSLY

(c) Staff Report DR2014-003 regarding "Meuller Municipal Drain".File: E09

Deputy Mayor Evanitski had earlier declared a pecuniary interest and did not participatein discussion nor vote on the item.

2014-193

Moved by: Councillor E KetchabawSeconded by: Councillor W Casier"THAT Staff Report DR2014-003 regarding the MeuUer Drain be received;

THAT the Council of the Municipality ofBayham acknowledges the receipt ofReport #211364 dated March 14, 2014 for the Meuller Municipal Drain, asprepared by Spriet Associates, and filed with the Clerk on April 1, 2014;

THAT Council set a date for the Public Meeting to be held on May 1, 2014 at 8:00p.m. to consider the Report;

AND THAT Staff be directed to mail a Notice of Public Meeting and Report to aUpersons assessed to this drainage works, in accordance with the Drainage Act."CARRIED

(d) Staff Report PW2014-11 regarding "Level of Service Standards".File: A09

Councillor Ketchabaw requested and Council supported that references to specific staffpositions be changed to reflect the "Municipality" and that delineation be made betweenthe Municipal roads and County roads in the draft document. The document is based onminimum standards as set by the Province.

The document is to be placed on the Municipal website for public access and comments.

Page 6 of 17


Council Minutes April 17, 20142014-194

Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski"THAT the Draft Level of Service Standards policy be approved and madeavailable to all municipal employees and the public, as amended."CARRIED UNANIMOUSLY

2. COURT OF REVISION-DRAINAGE

2014-195

Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski"THAT in accordance with the provisions of the Drainage Act, the Council of theMunicipality ofBayham appoints Paul Ens, Cliff Evanitski, Tom Southwick,Wayne Casier and Ed Ketchabaw to sit as members of the Court of Revision;

THAT Paul Ens act as Chairman;

AND THAT the Council Meeting be adjourned for the purpose of holding a Courtof Revision pursuant to the provisions of the Drainage Act."CARRIED UNANIMOUSLY

APPLICATION

8:00 p.m. - Court of Revision regarding the assessment of properties in regard toEngineer's Report #213216 prepared by Spriet Associates dated February 20, 2014referred to as the Breedon Municipal Drain.

DECLARATION OF PECUNIARY INTEREST AND THE GENERALNATURE THEREOF

No disclosures of pecuniary interest were declared.

STAFF PRESENTATION

Staff Report DR2014-004 regarding "Breedon Drain Court of Revision".File: E09

Drainage Superintendent Bill Knifton noted that the construction and installation will bebe fully paid by the applicant.

PUBLIC COMMENTS

There were no written complaints or concerns from the public.

COURT MEMBER COMMENTS

There were no comments from any members.

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Council Minutes April 17, 2014DISPOSITION OF ITEM

2014-196

Moved by: C EvanitskiSeconded by: W Casier"THAT the Court of Revision for the Breedon Municipal Drain hereby confirmsthe assessments as per the Engineer's Report #213216 dated February 20,2014."CARRIED UNANIMOUSLY

ADJOURNMENT

2014-197

Moved by: W CasierSeconded by: C Evanitski"THAT the Court of Revision be adjourned and the Council meeting reconvene at8:05 p.m."CARRIED UNANIMOUSLY

8. PROPERTY. BUILDING & PROTECTIVE SERVICES

9. FINANCE, ADMINISTRATION & PERSONNEL

(a) Cheque Register being Cheque #016424 to Cheque #016490 inclusive totaling$174,065.32 and Payroll Disbursements for the period ending March 30, 2014 totaling$55,327.80.

2014-198

Moved by: Deputy Mayor C EvanitskiSeconded by: Councillor T Southwick"THAT Cheque Register being Cheque #016424 to Cheque #016490 inclusivetotaling $174,065.32 and Payroll Disbursements for the period ending March 30,2014 totaling $55,327.80 be approved."

CARRIED UNANIMOUSLY

(b) Correspondence dated February 15, 2014 from Ben Reddekopp requesting use ofStraffordville baseball diamond, (deferred from meetings held February 20 and April 3,2014)File: C 13

2014-199

Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski"THAT correspondence from Ben Reddekopp dated February 15, 2014 bereceived;

AND THAT permission be granted to use the Straffordville Ball Diamond everyFriday during the hours of 7:00 p.m. to approximately 9:00 p.m. from early springand late fall (dates to be determined) subject to:

provision of proof of liability insurance naming the Municipality ofBayham.

as an additional insured, in the minimum amount of $2 million;

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Council Minutes Aprill7,2014

a fee $10.00 be paid to the Municipality for each use of the lights;.

clean up and repair of any damage to the baU park area be the responsibility.

of the organizers;restrictions apply on August 22 and 23, 2014 in regard to Watermelon Fest.

preparation and activities;and as restrictions may apply to other scheduled events.".

CARRIED UNANIMOUSLY

(c) Correspondence dated April 10, 2014 from Randy Breyer regarding "Farmer's Market".File: C 13

Council was concerned that, should a farmers' market proceed, it not compete with localbusinesses, vehicles be restricted from driving across the park, clean-up of the park be theresponsibility of the users.

Staff was directed to develop user guidelines, as appropriate.

It was suggested that a formal proposal be submitted to Council for further consideration.

2014-200

Moved by: Councillor T SouthwickSeconded by: Councillor E Ketchabaw

"THAT Council supports, in principle, the request for a Farmers Market in theVienna Memorial Park every Friday and Saturday during the growing season."CARRIED UNANIMOUSLY

(d) Correspondence dated April 9, 2014 from Susan Bun-ett and William Pickellsrequesting use of Port Burwell Memorial Park.2014-201

Moved by: Councillor T SoufhwickSeconded by: Deputy Mayor C Evanitski"THAT the correspondence dated April 9, 2014 from Susan Burrett and WilliamPickells be received;

THAT permission be granted to use the Memorial Park in Port Burwell in regardto a wedding ceremony on Tuesday, July 1, 2014 behveen 2:00 p.m. and 12:00 a.m.July 2, 2014 subject to:

provision of proof of liability insurance coverage naming the Municipality of.

Bayham as additional insured, in the minimum amount of $2 million, andclean up and repair of any damage to the park area be the responsibility of the.

organizers;

AND THAT the organizers encourage their guests, in advance, to use the east beachparking area for their event."CARRIED UNANIMOUSLY

Page 9 of 17



(e) Staff Report F2014-010 regarding "GIS Parcel Realignment & Correction Proposal".File: L04.GIS

The Planning Co-ordinator noted that the mapping is askew and cannot be used properlyunless it is fixed. She suggested that the cost be split between planning, water/sewer andpublic works.

Council requested confirmation whether there is an annual fee and if so, how much it willbe.

2014-202

Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaw"THAT Staff Report F2014-010 regarding the GIS Parcel realignment andCorrection Proposal from the County of EIgin be received;

THAT the Council of the Corporation of the Municipality ofBayham approves tohave Elgin County enter into an agreement with Van Harten Surveying Inc. tocarry out the Parcel Correction and Realignment Project;

AND THAT Council agrees to fund BayhamS municipal share of the costs based ona parcel count of 3065 at $1.80 per parcel plus applicable tax."CARRIED UNANIMOUSLY

(f) Staff Report F2014-09 regarding "Section 358 Reduction of Taxes".File: F22

Mr. Aristone presented the report and noted that MPAC had incorrectly assessed theproperty as commercial for a three-year period, all at one time, when a portion shouldhave been assessed as residential.

2014-203

Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski"THAT Council approves the submission of an application under Section 358 of theMunicipal Act, to the Municipal Property Assessment Corporation, to address thecircumstance outlined in Report No. F2014-09."CARRIED UNANIMOUSLY

(g) Staff Report PW2014-12 regarding "Washroom & Change Room Cleaning ServicesRequest for Quotation".File: F 18

Council was concerned that the applicants were not requested to provide references,proof of WSIB and liability coverage or related experience with their submissions.

The Public Works Manager responded yes to the question of whether there is a clause inthe agreement to terminate the agreement if the work is not done satisfactorily.

Page 10 of 17


Council Minutes April 17,2014Council also raised concerns that the local contractor was not given consideration in therecommendation when his submission was very close to the lowest.

2014-204

Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski"THAT Council awards the contract for Washroom & Change Room CleaningServices for the Port Burwell Municipal Beach to Marc Cerna at the quoted price of$10,500.00 plus H.S.T."CARRIED UNANIMOUSLY

(h) Staff Report E2014-02 regarding "Richmond Water System Financing".File: E08

Acting Administrator/Treasurer Larmour explained the options Council may consider forrepayment by the benefiting landowners for the costs incurred for the upgrade of theRichmond Community Water System. She noted that Council must consider repaymentoptions, such as debentures, either through a financial facility or in-house, the length ofthe repayment period and the interest rate to apply. Arranging the repayment plan in-house would also allow full repayment of the outstanding balance at any time by anyaffected property owner.

She suggested that Council go into a closed session to discuss the added item under 9(o)further as it affects the costs for specific property owners.

2014-205

Moved by: Councillor E KetchabawSeconded by: Councillor W Casier"THAT Staff Report E2014-02 regarding Richmond Water System Financing bereceived."

CARRIED UNANIMOUSLY

(i) Memorandum C2014-09 regarding "Bag Tags for Cemetery Board Use" and JointCemetery Board minutes of meeting held April 1,2014.File: C06

2014-206

Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaw"THAT Council approves the provision of garbage bag tags to the followingcemeteries on an annual basis:

. Straffordville 35

. Eden 20

. Calton 20

Bayham West 20.

Guysboro 20. Smuck 20. Dobbie 10. Best 10."CARRIED UNANIMOUSLY

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(j) Memorandum C2014-10 regarding By-Laws.File: CO 1

2014-207

Moved by: Councillor E KetchabawSeconded by: Dq?uty Mayor C Evanitski"THAT By-Law 2014-040, being a by-law to renew the cemetery care servicesagreement, be presented to Council for enactment;

AND THAT By-Law 2014-041, being a by-law to amend appointments By-Law2014-001, be presented to Council for enactment."CARRIED UNANIMOUSLY

(k) Correspondence dated April 1, 2014 from Osler, Hoskin and Harcourt LLP regarding"Renewal of Franchise Agreement between Natural Resource Gas Limited and theMunicipality ofBayham".File: L04

2014-208

Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaw"THAT By-Law 2013-091, being a by-law to authorize a franchise agreementbehveen the Municipality of Bayham and Natural Resource Gas Limited, bepresented to Council for third reading and enactment;

THAT the Mayor and Clerk be authorized to sign and execute the agreement;

AND THAT the executed copies of the Agreement, along with a copy of the passedBy-Law, be forwarded to Natural Resource Gas Limited for final submission to theOntario Energy Board."CARRIED UNANIMOUSLY

(1) Correspondence dated April 10, 2014 from Association of Municipalities Ontarioregarding "Release ofAMO OPP Billing Steering Committee's Final Report", Breakingnews Report dated April 10 from AMO regarding "Advice from AMO OPP BillingSteering Committee", OPP Billing Steering Committee Report Highlights and AMO'sOPP Billing Steering Committee Final Report.File: A01

Ms. Larmour advised that staff had attended the AMO recent webinar regarding the FinalReport of the Steering Committee and the options that were suggested to help reduce theimpact of a new OPP billing model on Ontario municipalities.

She commented that the Steering Committee met their mandate in a short time-frame andcame up with some very good options for the Province to consider.

The report provided information that will assist the Province in dealing with the problemthey created through the Fair Finance Act established in 1998 and options that could beutilized to mitigate the impact on municipalities, including no further reductions to the

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Council Minutes April 17, 2014OMPF program, a 4-year phase-in period, and new funding support for municipalitiesmost adversely affected by a new OPP billing model.

She explained that municipalities need to support the committee's report and continuepressure on the Provincial government to resolve the issue through mitigation and newfunding.

2014-209

Moved by: Councillor E KetchabawSeconded by: Councillor W Casier"THAT correspondence regarding the release of the AMO OPP Billing SteeringCommittee's Final Report and Highlights dated April 10, 2014 be received forinformation;

THAT Council support the AMO Steering Committee Report;

AND THAT the province provide mitigation and transition funding, as identified inthe report."CARRIED UNANIMOUSLY

(m) Correspondence dated March 25, 2014 from Ministry of Community Safety andCorrectional Services regarding "OPP Billing Model", (deferred from meeting heldApril 3, 2014)File: P17.0PP

Council commended Councillor Southwick for the letter that he had compiled and alsosubmitted to the media. Members felt the media coverage will achieve more positiveresults than circulating the letter to Provincial politicians and Ontario Municipalities.

(n) Staff Report E2014-11 regarding "Household Hazardouse Waste, Electronics andLarge Item Drop-offDay".File: E07.HAZA

The acting Administrator advised that staff had met regarding the large item drop-offdayand recommended Council consider a small fee of $10 per vehicle at the drop-off, torecoup some of the costs of the collection.

Council voiced their concerns with the short time available to make the change known tothe public and raised concerns that the implementation of a fee, even if nominal, mayresult in more waste being dumped on local back roads and in gullies. Opinion was thateveryone benefits from keeping the garbage out of the ditches however, Council maywant to consider implementing a small user pay fee for next year.

2014-210

Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaw

Page 13 of 17


Council Minutes April 17,2014"THAT Council implements a user fee of $10.00 per vehicle at the gate for theHousehold Hazardous Waste/Electronics and Large Item Drop off Day being heldon May 24,2014."MOTION DEFEATED

(o) Memorandum C2014-12 regarding "Recovery of Costs for the Richmond WaterSystem."File: F08

Ms. Larmour advised Council that notices had gone out to the Richmond CommunityWater System users for the upcoming open house scheduled for Saturday April 26that the pumping station.

Plans are also underway for a Public meeting in Richmond for property owners and usersof the upgraded water system in early May.

The costs of the installation of the system are being reviewed and a by-law will berequired to authorize recovery of the costs incurred, impose interest charges and collectpayments on an annual basis. She noted that there cannot be multiple choices forrepayment and options must be clear and consistent. The selected choices must providethe ability to make adjustments, be affordable, be repaid within a reasonable time periodand have the option to payout at any time.

This item was further discussed in closed session.

Please refer to item 1 l(g) for the resolution passed following the closed session.

10. ENVIRONMENT

(a) Correspondence dated March 28, 2014 from Elgin Area Primary Water Supply Systemregarding "Elgin Area Primary Water Supply System 2013 Compliance Report". (fullreport available at http://www.watersupply.london.cci/reports.html)File: E08

2014-211

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT Elgin Area Primary Water Supply System 2013 Compliance Report bereceived for information."

CARRIED UNANIMOUSLY

11. COMMITTEE OF THE WHOLE

(a) In Camera.2014-212

Moved by: Councillor T SouthwickSeconded by: Councillor E Ketchabaw"THAT the Council do now rise to enter into an "In Camera" Session of

Committee of the Whole at 9:25 p.m. to discuss:

Page 14 of 17



a proposed or pending acquisition or disposition of land by the municipality;.

personal matters about identifiable individuals.".

CARRIED UNANIMOUSLY

(b) Closed session minutes of the budget meeting of Council held March 18,2014.(c) Closed session minutes of the regular meeting of Council held March 20, 2014.(d) Closed session minutes of the special meeting of Council held March 28,2014.(e) Closed session minutes of the regular meeting of Council held April 3,2014.(f) Confidential memorandum regarding a proposed or pending acquisition or disposition

of land by the municipality or local board. (24 Pitt Street)(g) Discussion regarding "Recovery of Costs for the Richmond Water System."

(h) Out of Camera.

2014-213

Moved by: Councillor E KetchabawSeconded by: Councillor W Casier"THAT the Committee of the Whole do now rise from the "In Camera" session at

10:20 p.m."CARRIED UNANIMOUSLY

2014-214

ll(f)Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski"THAT the Council of the Municipality ofBayham accepts the Agreement ofPurchase and Sale for the former Port Burwell Fireball located at 24 Pitt Street,and vacant Municipal land fronting on Erieus Street, Port Burwell dated April 10,2014, subject to conditions, as discussed in closed session;

THAT the property be declared surplus to the Municipality^ needs;

THAT the Mayor and Clerk be authorized to sign the Agreement;

AND THAT staff be directed to proceed with the necessary actions to complete thetransaction."

CARRIED UNANIMOUSLY

1 l(g) Re Open Session Item 9(o)

Upon reconvening, Council provided staff with dates of either Monday May 5th orTuesday May 13th, based on availability of the Stantec Engineer, to arrange a publicmeeting for water system assessed property owners, at the Richmond United Church andpassed the following resolution.

Page 15 of 17


Council Minutes April 17,20142014-215

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT Staff be directed to prepare the necessary fees and charges by-law for thecollection of the Richmond Water System capital costs utilizing the followingparameters:

Term of amortization: 20 year term at an Interest rate: 2.97% per annum."

CARRIED UNANIMOUSLY

12. BY-LAWS

(a) By-Law 2013-091 A By-Law to authorize a franchise agreement (NRG ThirdReading Only)

2014-216

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT By-Law 2013-091 be read a third time and finally passed."CARRIED UNANIMOUSLY

(b) By-Law 2014-033 A Provisional By-Law to provide for drainage works (BreedonMunicipal Drain Third Reading only)

2014-217

Moved by: Councillor T SoufhwickSeconded by: Councillor E Ketchabaw"THAT Provisional By-Law 2014-033 be read a third time and finally passed."CARRIED UNANIMOUSLY

(c) By-Law Z628-2014 A By-Law to further amend Zoning By-Law Z456-2003 (Froese)

(d) By-Law 2014-039 A By-Law to adopt Amendment No. 1 1 to the OfficialPlan (Froese)

(e) By-Law 2014-040 A By-Law to authorize the renewal of an agreement (Froese/ProGrass)

(f) By-Law 2014-041 A By-Law to further amend By-Law 2014-001 (appointingmembers to boards and committees)

(g) By-Law 2014-042 A By-Law to further amend By-Law 2013-1 10 (appointingofficers and employees)

Page 16 of 17


Council Minutes April 17,2014

2014-218

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT By-Law Z628-2014, be read a first and second time only;

AND THAT By-laws 2014-039, 2014-040, 2014-041, and 2014-042 be read a first,second and third time and finally passed."CARRIED UNANIMOUSLY

(h) By-Law 2014-043 A By-Law to confirm all actions of Council

2014-219

Moved by: Councillor T SouthwickSeconded by: Councillor E Ketchabaw"That confirming By-Law 2014-043 be read a first, second and third time andfinally passed."CARRIED UNANIMOUSLY

13. ADJOURNMENT

(a) Adjournment

2014-220

Moved by: Councillor E KetchabawSeconded by: Councillor T Southwick"THAT the Council meeting be adjourned at 10:25 p.m."CARRIED UNANIMOUSLY

^T^no ^nis'y~)d 1 J LA^S^MAYOR aÊ&c

Page 17 of 17


Minutes of the regular m

eeting of Council held A

pril 17, 201...Page 23 of 206

7:05 p.m. - Rachel Wintermute regarding off-leash dog park.F... Page 24 of 206



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Mr. Paul Ens Operations London-WoodstockMayor, Municipality of Bayham Canada Post Corporation9344 Plank Rd., P.O. Box 60 951 Highbury Ave.Straffordville ON NOJ 1YO London ON N5Y 1BO

Tracking #PP 271640033 CA April 25, 2014

Re: Closure on Saturdays and realignment of the hours of operation during the week only at the PortBurwell Post Office

Dear Mayor Ens,

Canada Post has conducted a review of customer traffic patterns at the Port Burwell Post Office at 27Wellington St. N.. As a result of this review, we will be realigning the hours of operation during the weekand will no longer offer Saturday retail service as of May 26,2014. We will continue to offer full accessto postal services on weekdays. Our weekday hours at this post office will be:

Monday to Wednesday, and Friday: 09:00-17:00Thursday: 09:00-18:15

Postal box customers will have fiill access to their mail in the same manner as before.

Customers will continue to enjoy access to a full range of postal services and products at this post office.There will be no change to the range of services we offer. As well, customers can purchase stamps, pay forand print shipping labels and access other postal services online at canadapost.ca.

While I recognize this is a change for your community, I want to reassure you that we remain committed toproviding postal services in urban and mral communities across the country. Our operations are funded bythe sale of our products and services, not taxpayer dollars. Changes are necessary as part of our response tothe decline ofLettermail volumes and being able to offer affordable services to all Canadians.

Thank you for your understanding. Please do not hesitate to contact me at the above address or at 519-457-5337, if you require further information or assistance

our^ truly, J

^^JL^ f

bhn Krayer-KraussLocal Area Manager, London-Woodstock

Cc: L. Mader, Director, Delivery London-WindsorN. Miri, Regional LRW. Funston, L.A. Supt. TillsonburgR. Visentin, Manager Retail OptimizationS. Whyte, Central Region Retail OptimizationS. Beaton, Retail Network OfficerE. Knapik, Media Relations Central Region

Correspondence dated April 25, 2014 from Canada Post regardi... Page 27 of 206

6 Page 1 of 1

Lynda Millard

From: AMO Communications [[email protected]] /}o/Sent: Tuesday, April 22, 201 4 12:29 PMTo: Lynda Millard

Subject: AMO OPP Billing Update and Additional WebinarTO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL

April 22,2014

OPP Billing Update and Additional Webinar

As you are aware, on April 10, 2014 the OPP Billing Steering Committee provided its Report tothe Minister of Community Safety and Correctional Services and the OPP. Since that time,three webinars have been provided for OPP policed communities to explain the Report'sfindings. An additional webinar will be offered on Thursday, April 24, 2014 from 9:00 a.m. to10:00 a.m. If you would like to participate, please email Evelyn Armogan atearmoaan(®amo.on.ca to be included in it. We ask you to email her by noon on April 23rd.

As a result of the feedback received so far, we have added some additional Questions andAnswers. Those questions and answers can be found here.

One of those questions concerns the work of the Future of Policing Advisory Committee(FPAC) and how it lines up with OPP Billing Reform. These initiatives do not align. The OPPBilling Steering Committee's report expresses disappointment with the pace of the future ofpolicing work. This message has been reiterated by AMO to the Ministry on several occasionsand AMO's representative continues to push for a broader consideration ofsustainabilityissues. The Future of Policing Advisory Committee work is still a work in progress, it includes abroad group of stakeholders from the policing community and the Committee's discussions areconsidered confidential. Its recommendations to the Minister are expected in the fall of 2014.

For your interest, attached are general information updates and highlights on the Future ofPolicing Advisory Committee's work from the Ontario Association of Police Service Boards anda video from the President of the Ontario Association of Chiefs of Police.

AMO Contact: Matthew Wilson at mwilson(a)amo.on.ca> 416.971.9856 Ext. 323.

DISCLAIMER These are final versions ofAMO documents. AMO assumes no responsibilityfor any discrepancies that may have been transmitted with the electronic version. The printedversions of the documents stand as the official record.

4/22/2014

Correspondence dated April 22, 2014 from Association of Muni... Page 28 of 206

Correspondence dated A

pril 22, 2014 from A

ssociation of Muni...

Page 29 of 206

AMO's OPP Billing Report - Questions and Answers

April 10, 2014 (with updates below)

1. What's the status of the AMO OPP Billing Steering Committee Report?

It is the Committee's best effort at providing its advice to the Province on OPP billing reform.The province created this problem, the province must fix it.

2. Doesn't the current billing model work?

The provincial government and the OPP have determined they want to change the model. Bothcite the Auditor General's report and the extreme variability of the current billing model asreasons for reform. This variability has been compounded by the OPP wage deal, OMPFdecreases/ no clear efforts to improve OPP efficiency/ and a longstanding lack of costaccountability and transparency.

3. What does the report do?

It firmly illustrates the need for phased-in implementation and mitigation.It tables a blended household and weighted assessment option which captures allproperty types and is a measure of a community's fiscal capacity as an option that hasmerit.

It strengths municipal arguments that the province needs to get on with the business ofmodernising police services, balancing interest arbitration and other actions to ensurefuture sustainability.

4. I haven't seen the impacts of any option for my municipality.

The Committee's work was focused on the impacts for the sector as a whole and it did not seemunicipality by municipality impacts of any of the models. This 'blind' approach helped keepthe analysis and discussion unbiased. Each model had impacts and all pointed to the need forphase-in and mitigation. Whether or not one model or the other is supported, the need forpolicing efficiencies and alternatives to delivering non-core policing are long overdue.

1


5. What does the report mean for my municipality?

We know any billing model will affect different municipalities in different ways-that happenswith any formula. There is no magic bullet in such circumstances. It will be up to the provinceto consider the advice of the Committee as well as others. No matter what it decides/ a

comprehensive implementation plan that works for all communities must be developed andshared along with its decision on a model.

6. What has the Steering Committee achieved by doing this work?

The Committee's work should give municipalities confidence that other billing options weregiven serious consideration. It looked at four more than the OPP shared in its publicconsultations. Detailed, sector wide analysis of the impacts of various scenarios was completed

and now has been provided for all to review and consider.

7. What does the report say about Provincial Service Usage credits?

The report states that these dollars should continue to flow to municipalities with theintroduction of any new billing model.

8. When did the OPP's proposal change from 73/27 to 60/40?

Mid-way through the Committee's deliberations the OPP presented a new cost split that iscloser to 60% Base Costs and 40% Calls for Service due to its further analysis of overhead and

other costs and in response to comments last fall about 73/27.

9. What's the key difference between pure household and blended 50% households and50% weighted assessment?

Weighted assessment measures the size of the municipality's tax base. It refers to the totalassessment for a municipality weighted by the tax ratio for each class of property. (OntarioMinistry of Finance) Therefore it includes commercial, industrial/ and residential. It alsoincludes payments in lieu of property taxes (from provincial or federal facilities). It is a keymeasure of municipal fiscal circumstance and the ability of a community to raise revenue.

2


Additional Questions and Answers arising from Webinar Discussions(added April 16, 2014)

10. Why can't I get the info that the models are built on?

The province provided data that was necessary for the Committee to build models, analyseimpacts and make projections. The Ministry/OPP did not authorize the Committee or AMO toshare the data provided to it.

11. How can I figure out the impacts of each option that was modelled?

We appreciate that municipalities are anxious to know how these proposals will affect themspecifically. Municipalities are directed to the five models on page 29 of the report. It providesinformation that demonstrates how each model relates to the current bill and the OPP's fall

proposal of per household 73:27 base and call for service ratio so municipalities can get a senseof how the models change the distribution and range of impacts.

12. What do you expect the Province will do with the report and its advice?

We expect the Ministry and OPP will read the report and consider the advice. We would

encourage the province to also undertake the fiscal impacts of any model and have Ministry ofFinance do a property tax impact analysis for each municipality. The province must understandthe impacts of its actions on this particular municipal budget line, while recognizing thatmunicipal governments will most likely have other service costs pressures. This work isabsolutely necessary to quantify a mitigation and phase-in plan.

13. Why couldn't the Committee figure out the nature of mitigation funding?

As noted in the Report/ each option modelled had variable impacts/ but it was clear thatwhatever the Province decides to do, that there must be mitigation funding. The Committeedid not have the resources/ including the data, to do this in detail. The Province created the

problem and now the province needs to demonstrate to the 324 OPP policed communities howit is going to solve the problem.

14. Why did the Committee work within such a constrained timeline?

The Province had announced a hard date of January 2015 for implementation of a new billingmodel. As such, the Committee felt it needed to provide its best advice to the province in atimely manner. It covered a great deal of information, as is evident in its Report. TheCommittee feels that the province must figure out property tax impacts of any billing model it

3


will implement. This is a really important analysis that has not yet been done and needs to bedone in order for the province to fund a mitigation plan,

15. How does the Future of Policing Advisory Committee (FPAC) work line up with theOPP Billing Reform?

It doesn't. FPAC is a multi-stakeholder group. Its terms of reference set out a 2 year process

for reporting to the Minister. AMO has growing doubt that anything of substance could bedone for quite some time. The OPP Billing Steering Committee's report expresses greatdisappointment that alternatives to how elements of policing could be done differently havenot seen the light of day, notwithstanding some momentum coming out of the Police Summitof 2012. AMO's Board of Directors has decided to set up a Modernizing Police Task Force that

will examine ways in which the standards of policing could be refashioned in light of changingdemographies/ and socio-economic factors/ among other matters.

16. How can my Council endorse one of the models if we don't know the impacts?

The Committee's work clearly concluded that any change brings financial consequences - the

scope and scale may change with each/ but mitigation and phase-in is going to be required nomatter what. Municipalities should be making this a key message to the province. TheCommittee is not looking for Councils to endorse either model per se - its work was to helpinform the province and to see how the comments from municipal governments on the OPP'sfall consultation might be addressed.

4


Alcohol and Gaming Commission des alcools -5 SBCommission of Ontario et des jeux de I'Ontario

^90 Sheppard Avenue East 90, avenue Sheppard EstanSuite 200 Bureau 200

Toronto ON M2N OA4 Toronto ON M2NOA4 Ontario

April 11, 2014 i;. ''a.I. ff* T

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Lynda Millard .APR Wi.Clerk

Municipality of Bayham ^'î'f-yî^l-lh ^^9344 Plank Road, PO Box 160 i,.^:i,

Straffordville ON NOJ 1YO

Dear Ms. Millard,

As outlined by Regulation 720 under the Liquor Licence Act (www.e-laws.aov.on.ca),Vintner's Quality Alliance ("VQA") wine may be sold at eligible Ontario farmers' marketsbeginning on May 1, 2014. As the Alcohol and Gaming Commission of Ontario (AGCO)will be administering this new program, I would like to take this opportunity to outline keyaspects that may impact municipalities, including municipal authority to restrict VQAwine sales within their jurisdiction.

To participate in_ this program, wineries must obtain an authorization from the Registrarof Alcohol and Gaming ("Registrar") for an occasional extension of their on-site wineryretail store. Authorized occasional extensions will only be permitted to operate withinfarmers' markets that meet the definition provided in Regulation 720 under the LiquorLicence Act.

"farmers' market" means a central location at which a group of persons who operatestalls or other food premises meet to sell or offer for sale to consumers products thatinclude, without being restricted to, farm products, baked goods and preservedfoods, and at which a substantial number of the persons operating the stalls or otherfood premises are producers of farm products who are primarily selling or offering forsale their own products.

Regulation 720 also provides a municipality with the ability to prohibit the sale of VQAwine at any or all farmers' markets located within it by providing a written objection to theRegistrar (by mail or email of a scanned copy of the signed original tofarmersmarketsO.agco.ca). A municipality will be able to exercise their authority toobject at any time, regardless of whether VQA wine has been sold at a particularfarmers' market previously.

Additionally, municipalities that operate farmers' markets or permit farmers' markets tooperate on municipal property, may be able to set further rules for VQA wine sales withinthose farmers' markets, as long as the rules do not contravene the AGCO's regulatoryframework as set out in the Liquor Licence Act, Regulations and Registrar's policies.The AGCO will conduct inspections to ensure compliance with the LLA, Regulations,and Registrar's policies.

.../2

Correspondence dated April 11, 2014 from Alcohol and Gaming ... Page 34 of 206

A list of farmers' markets that intend to allow VQA wine sales will be posted on theAGCO web site. This list will be updated on a weekly basis and can be accessed afterMay 1,2014 at www.aaco.on.ca

The AGCO will be hosting a webinar on April 23, 2014 from 11:00am to 12:00pm toprovide details of the program to municipalities, wineries and farmers' market operators.Please email farmersmarketsâgco.ca to register.

VQA wine sales at farmers' markets is a pilot program and the AGCO welcomes anyfeedback that you may have that will assist in improving it.

Yours truly,

^_^s£' ^-Jean MajorChief Executive Officerand Registrar

Correspondence dated April 11, 2014 from Alcohol and Gaming ... Page 35 of 206

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Municipality of BayhamPO Box 160 9344 Plank RdStraffordville, ON NOJ 1YO

Re: Elgin County Conference Series: Essentials of Marketing

thOn Wednesday May 7In, 2014, Elgin County will host a seminar that will give businessesan opportunity to learn successful methods for creating a strong brand and attractingyour target market. Hear from experts in their field on print, TV, radio, online-marketingand supporting not-for-profit organizations. Topics presented will include Communicatingin a Changing Media Landscape, Partnering with Not-For-Profits, Secrets to OnlineSuccess and Gaining Media Attention presented by keynote speaker, Sean Irvine fromCTV News.

Details of the event are as follows:

thWednesday, May 7In, 201411:30am-4:00pmSt. Thomas Golf & Country ClubEarly bird rate - $20 (After April 25th - $30 per person)Followed by an Elgin County Tourism networking event 4:00pm - 6:00pm. Please findmore information attached.

To register visit elgincountyconference.eventbrite.ca or call 519-631-1460x168. Formore information on topics and speakers visit www.Droaressivebvnature.com.

Enclosed are informational cards that we encourage you to share amongst yourcolleagues and members to support the eighth installment of the Elgin CountyConference Series developed by the Economic Development department.

We look forward to seeing you there.

Sincerely,.r

f

Alan Smith

General Manager GflUL-^f cjj' E!t:-:!"lEconomic Development Economic Developmen

450 Sunset DriveSt. Thomas, On N5R 5V1Phone: 519^31-1460www. progressivebynature.com

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Ministry of Energy Ministere de I'Energie aOffice of the Minister Bureau du ministre

th4In Floor, Hearst Block 4eetage, edifice Hearst900Bay Street 900, rue Bay ^.H-yToronto ON M7A 2E1 Toronto ON M7A2E1 OntarioTel.: 416-327-6758 T61.: 416327-6758Fax:416-327-6754 Teiec.: 416 327-6754

APR 1 4 20U MC-2014-876

His Worship Paul EnsMayor /

Municipality of Bayham ft ^9344 Plank Road /E"!

1,,PO Box 160 ^ Ak

Straffordville ON NOJ 1YO

Dear Mayor Ens:

The collective success of Ontario's municipalities is critical to the success of the provinceof Ontario. However, such successes can only be realized when communities andgovernments are pulling in the same direction.

thought it would be beneficial to provide you with an update on the initiatives Ontario'sgovernment is undertaking today to give municipalities more information and control sothey can increase their effectiveness - and take advantage of new opportunities - aroundlocal energy planning.

Large Renewable Procurement ProcessClean energy is one such opportunity. Building clean, reliable and affordable energy in away that respects communities is our top priority. Since launching the Feed-in Tariff (FIT)program in 2009, Ontario has firmly established itself as a North American leader inrenewable energy. This is remarkable progress and Ontario is proud of the rolerenewable energy is playing in the supply mix. As a result, on June 12, 2013, I directedthe Ontario Power Authority (OPA) to end the procurement of large renewable energyprojects through the FIT program and to develop a new competitive procurement processto allow for the consideration of future contract awards for cost-efficient and well-supported projects. I asked the OPA to engage with municipalities to help inform theidentification of appropriate locations and siting requirements for future renewable energyprojects.

Building on what we've learned through the success of the FIT program, the new LargeRenewable Procurement (LRP) process will provide municipalities with a stronger voicegoing forward and additional opportunities to participate in the development of renewableenergy projects. It will include an initial Request for Qualifications (RFQ) process toqualify applicants, followed by a Request for Proposals (RFP) process to evaluateprojects, which can only be proposed by qualified applicants. The RFQ process willinclude robust qualification criteria that contain a requirement to demonstrate previouscommunity engagement experience. After developers are qualified at the RFQ stage theywill be required to work directly with municipalities and Aboriginal communities to satisfy ahigh bar of community engagement and local support before a contract is awarded.

.../contd

Correspondence dated April 14, 2014 from Minister of Energy ... Page 38 of 206

-2-

Two procurements are proposed, commencing in 2014, with the possibility of a thirdprocurement in 2016, should any procurement capacity remain._ The procurement targetsinclude up to 300 megawatts (MW) of wind, 140 MW of solar, 50 MW of bioenergy and50 MW of hydroelectric capacity in 2014. In 2015, the targets would include up to 300 MWof wind, 140 MW of solar, 50 MW of bioenergy and 45 MW of hydroelectricity. Eachprocurement is expected to take between 12 and 16 months to complete.

As part of the OPA's extensive outreach activities to inform the development of the LRP,the OPA developed preliminary sets of RFQ stage evaluation criteria and possible RFPstage components. These and other related materials were discussed with a wide varietyof stakeholders and communities between December 2013 and February 2014. As part ofthese events, the OPA held four regional community meetings - in Chatham-Kent,Sudbury, Orillia and Napanee - for municipalities, local distribution companies (LDCs) andthe general public. More than 850 groups and individuals participated in_these activitiesand'more than 65 made written submissions. The OPA and ministry staff also met withrepresentatives from the Association of Municipalities of Ontario (AMO) task forces(Planning, Energy and Economic Development). I and some of my senior officials alsomet directly with AMOJs MOU table.

After considering the feedback received, and building on previous energy procurementexperience, the OPA submitted the Final Recommendations Report for the Developmentof a New Large Renewable Procurement Process on February 28, 2014, which isavailable online at www.powerauthority.on.ca/sites/default/files/page/LRP-Final-Recommendations-Report-20140228.pdf.

The OPA posted the draft RFQ on April 8 for public comment until May 2. The RFQ isanticipated to run from June to September. The OPA will continue to develop draft RFPrated criteria in consultation with the Ministry of Energy, municipalities and stakeholderswith the intention to post the draft RFP later this year. In preparation for the RFP, the OPAplans to post an LRP-specific transmission availability table to identify specific circuits andtransmission stations in the province where capacity for potential LRP projects may beavailable.

I encourage you to provide feedback and/or questions on the LRP at any time [email protected].

Regional Planning Process UpdateRegional electricity planning and siting is another matter wish to bring to your attentionOn'October 8, 2013, Premier Wynne accepted the 18 recommendations made by the OPAand the Independent Electricity System Operator (IESO) to enhance the current processesfor planning and siting moving forward.

The cornerstone of regional electricity planning is an open exchange of information andengagement with municipalities, Aboriginal communities, stakeholders and members ofthe general public. In Ontario, this will include better community outreach, early and often,while providing local governments and communities a greater voice in the planning andsiting of energy infrastructure.

.../cont'd


-3-

To make sure their voices are heard, municipalities will need to actively participate inelectricity planning and siting activities. The OPA has started the regional planningprocess in eight of the province's 21 regions, and will begin work in the remaining regionsin the near future.

This is your opportunity to work directly with the OPA, key electricity stakeholders and thepublic to contribute to planning and identify the right solutions for your communities.

I encourage you to visit the OPA website at www.powerauthority.on.ca/power-planning/regional-planning to learn more about current and upcoming regional planningprocesses.

Municipal Energy PlansWhen it comes to planning, some municipalities may appreciate having more tools at theirdisposal. Community energy planning supports the sustainability and long-term economicprosperity of Ontario's municipalities.

The 2014 Provincial Policy Statement (PPS) includes enhanced policies for promotingenergy conservation and efficiency and providing opportunities for the development ofrenewable energy and alternative energy systems, including district energy. It promotesland-use and development patterns, which maximizes energy efficiency and encouragesthe long-term consideration of electricity generation facilities and transmission systems. Italso promotes healthy liveable communities, wise use of land, compact development,transit and active transportation, economic development and investment readiness, all ofwhich are supported by comprehensive energy planning.

would like to encourage all municipalities to apply to the province's Municipal EnergyPlan (MEP) Program, which provides up to $90,000 to help Ontario municipalitiesunderstand their energy use through a community energy planning process.

A MEP aligns energy, the built environment and land use planning. It identifiescommunity-wide energy efficiency and green energy options and supports economicdevelopment opportunities. A MEP also supports local conservation, renewable energy,regional energy planning and Ontario's Conservation First policy, Long-Term Energy Plan(LTEP) and PPS. As well, a MEP will help identify future local generation and/ordistribution issues.

The ministry will be receiving new applications for the MEP program starting in early Mayand intake and review will be ongoing. Applications and more information will be availablein early May at www.energy.gov.on.ca/en/municipal-energy.

These new processes and initiatives - large renewable procurement, regional electricityplanning and the Municipal Energy Plan program - are all part of the government's effortsto change and improve how we work together with municipalities on energy issues.

.../cont'd


-4-

Significant progress is being made and I fully expect that as we continue withimplementation of the LTEP, municipalities will play a crucial role in energy planning andsiting. This is the time to step forward in partnership to make sure local voices are heardso we can all work together on building a clean, reliable and affordable energy system.

Sincerely,

^ ^ ^-&^-\_

Bob ChiarelliMinister


^

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Elgm ,9^Monday, April 14,2014

Re.: FREE Ontario By Bike Workshop - Wednesday. April 30, 2014

The County of Elgin in partnership with Ontario's Southwest, Elgin St. Thomas PublicHealth, and Railway City Tourism, is pleased to bring The Ontario By Bike Network to

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our region.

The Ontario By Bike Network is an exciting marketing opportunity that certifies andpromotes 'bicycle-friendly businesses' and cycle tourism in Ontario. The program iscommitted to helping you tap into the growing cycle tourism market and benefit from theincreasing number of visitors who participate in cycling activities while visiting Elgin,St. Thomas, and the surrounding areas.

The workshop is open to all and is free of charge.

Pre-registration is required by Friday, April 24, 2014. Space is limited.

Date: Wednesday, April 30th, 9:00 am -11:30 am.(Continental Breakfast 9:00 am - 9:30 am)

Location: St. Thomas Golf & Country Club, 42325 Sparta Line, Union, ON, NOL 2LO

We encourage you to take advantage of this exciting and rapidly growing program!

To register and for more details visit www.ontariobvbikeworkshoD-elainandstthomas.eventbrite.ca or call the Ontario By Bike Network 1-866-701-2774.

Best regards,

^yîkÂlan SmithGeneral Manager, Economic Development & Tourism

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-1uub-;4y r>T 'TJ^îEconomic Development450 Sunset DriveSt. Thomas, On N5R 5V1Phone: 51&631-1460www.progressivebynature.2Dm

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Correspondence dated April 14, 2014 from County of Elgin reg... Page 42 of 206

5

Bayham Harbourfront CommitteeMINUTES (^0^

Held at Municipal Office, 9344 Plank Road, Straffordville, Ont.April 8, 2014

7:00 pm

Present: Earl Shea -Chair, Lynn Acre- Secretary, Brenda Martin, Tom Southwick, BarryWade, Glen UnderwoodRegrets: Ron Flick, Ray Talbot

Call to Order:

The Chairman called the meeting to order at 7:00 pm.

1. Disclosure of Pecuniary Interest: None

2. Approval of the MinutesIt was moved by B.Martin and seconded L.Acre minutes of the March 11,2014 meeting be accepted as presented. Motion Carried.

3. Reports:a) East Pier Development: .

Benches: Dundee Energy plans to sponsor a bench. R.Flick still needs help. *

recruiting more sponsors.Liehtine: The committee reviewed the infonnation gathered thus farregarding styles & pricing for lighting. Our recommendation to Council onpreferred style/price is postponed to allow for a quote from Bayham's PWsuperintendent. It was noted that a supplier is willing to apply for governmentincentive funding on our behalf if our project qualifies. So far we haven'theard if we are eligible.

4. Dredging: It was confirmed that staff have not applied to any permits fordredging this year. Dundee Energy must have their dredging finished by May15. Both Dundee Energy and Martins Fish Market will do "soimdings" todetermine the depths within the harbour.

5. Harbour Area Risk Assessment Update: The committee appreciates thesharing of information by Clerk L.Millard regarding the letter recently sent toSmall Craft Harbours. No response has yet been received.

6. Port Burwell Master Plan: The plan has not yet arrived since the consultantshave been waiting for information from Bayham. L.Millard is attempting toexpediate the situation.

Bayham Harbourfront Committee minutes of meeting held April ... Page 43 of 206

Bayham Harbourfront CommitteeApril 8,2014

Page 2

7. New Business:

a) Old Natural Gas Well: Councillor Southwick reported that this ancient oilwell is leaking poisonous gas. LPRCA and the MNR are overseeing theclean-up and re-capping. Members raised concerns regarding thecontamination of Lake Erie or the surrounding farmland.

b) Hydro One Artwork: From 11:30 am till 2:30 pm on Wednesday May 14,2014, Robinson Street will be closed to host the Hydro One- Port BurwellPublic School's beautification project. Rather than painting the poleshowever. Hydro One will provide banners to hang from brackets. A-Channel News is scheduled to attend as well as musicians from East ElginSecondary School.

c) Future Business Bayham Should Attract: liwsis noted thai there is anew business on Robinson Street. A discussion followed on the ideal typesof businesses, both indusfaial and commercial, that would best complimentthe municipality.

8. Adjournment & Next Meeting Date: It was moved by B.Martin andseconded by G. Underwood that we adjourn at 8:15 pm to reconvene onTuesday May 15. 2014 at 7:00 r>m at the Municiual office. Motion Carried.

Chairperson Secretary

Bayham Harbourfront Committee minutes of meeting held April ... Page 44 of 206

c"

MUSEUMS BAYHAMCo^Minutes of April 9,2014 Meeting

Bayham Municipal Office, Straffordville, Ontario

Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, AlbertWhite, Brian Masschaele, Ray Maddox, Ron BradfieldRegrets: Councillor Tom Southwick, Anna Schafer, Susan Start

1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm

2. DECLARATION OF PECUNIARY INTEREST: None

3. AGENDA: It was moved by M.Schafer and seconded by R.Maddoxthat the agenda be approved as presented. Motion Carried.

4. MINUTES: It was moved by L.Acre and seconded by C.Buchananthat the minutes of the March 19, 2014 meeting be approved aswritten. Motion Carried.

5. CORRESPONDENCE:

* email from Elgin Military Museum requesting information on an 1870's ship called"Lady Dufferin" which was built in Port Burwell. The request was passed along toR.Bradfield for a response.

6. MATTERS OUT OF THE MINUTES

a) Anchor Remounting: The Aylmer Express covered theremounting of the anchor and included both a photo and an article.Unfortunately they failed to mention the donation of thereplacement wood from Albert White. C.Buchanan painted themetal stand with rust-proof paint and removed the old bolts fromthe original platform to remove a tripping hazard.

b) Sale of Items from Old Vienna Library: After paying theauctioneer's commission, a profit of $107 was gained.

c) St.Thomas Home & Garden Show: C.Buchanan participated inthis well-attended event on March 29,2014.

Museums Bayham minutes of meeting held April 9, 2014.File: ... Page 45 of 206

MUSEUMS BAYHAM

April 9,2014-2-

d) Edison Fest: Chairman B.Hickey attended the April 8, 2014meeting and reported that things are moving along nicely. TheGeisbrecht's horse-drawn wagon has been booked for the day at a costof$500.

e) EON Report: Bayham is hosting the May 1, 2014 EON meeting.C.Buchanan is organizing the details. Bayham is supplying therefreshments.

f) Hiring 2014 Season Students: B.Hickey & C.Buchanan will assistwith the interviews early in May. L.Millard will arrange the dates.

g) Flag Replacement at Edison Museum: B.Hickey was unable tolower the flagpole to change the flag without tools. IfBayham staffhas not changed it by May, then members will take tools and try

»

again.

h) Rick Mercer Promotion Up-date: A formal letter was sent bymail to Elgin Military Museum requesting a partnership in attractingRick Mercer to Port Burwell to tour HMCS Ojibwa, the Lighthouseand Marine Museum. However, as of this date, no response has beenreceived.

i) Disposal of Light bulbs: Chairman Hickey reported that P.W. staffhas safely disposed of the outdated bulbs.

7 NEW BUSINESS

a) Australian Museum Model: Albert White passed out CDs full ofphotos and brochures of the Mareeba Museum of Australia, where hevacationed this spring. He felt that the "open concept" would be ofinterest for the "New Edison Museum Building Committee" as theyplan for the future.

b) Insurance coverage on Lighthouse: Committee memberR.Bradfield questioned if the existing coverage of $181,600 wasadequate if we ever needed to rqplace the Lighthouse, especially in


MUSEUMS BAYHAM

April 9,2014-3-

light of the fact that we recently spent $40,000 on liquid siding.Members wondered if an appraisal was needed to determine thepresent-day replacement value. It was noted that our collection oflighthouse lens, is extremely valuable and should be insuredseparately.

c) Prof. Jonathan Vance: So many people showed up to hearProfessor Vance today that they had to break the crowd up into 2groups. He spoke about the changing ways in which people choose tocommemorate important events and individuals, from cenotaphs tomemorial structures.

d) Peter Mansbridge: Further to the Rick Mercer Promotion idea, itwas suggested that perhaps Peter Mansbridge, the honorary chairmanof "Project OJibwa" would agree to visit the submarine at the same

.

time.

9. NEXT MEETING: Wednesday May 14, 2014, at 7:00 pm Municipaloffice.

10. ADJOURNMENT It was moved by M. Schafer that the meeting beadjourned at 8:00 pm.

Chairman Bev Hickey Secretary Lynn Acre


Museum

s Bayham

minutes of m

eeting held April 9, 2014.File: ...

Page 48 of 206

<

Co Ôtter Valley Rail Trail MeetingSat. Apr. 19, 2 014Straffordville, ON

Present: Mayor Paul Ens, Cliff Dickinson, Joe Stephenson

Regrets: Ray Talbot, Councillor Southwick/ Dave Ross, Gord Bennett, VanceCzerwinski

ec: Erica Arnett, Kathryn Russell, Lynda Millard

Items:

1. Question of an engineer's specification came up. Mayor Ens was of theopinion that this project could go forth with a qualified contractor carryinggeneral liability insurance; engineer not required for this type of project.

2. Contractor with appropriate equipment could expedite the project. Vanceacquired two quotes for materials and will get two contractor quotes[detailed) for construction of the trail. Quotes are required asap to flow intothe Trillium application.

3. Mayor Ens stated that Bayham has budgeted $10K for 2014 work. Bayhamhas also budgeted $25K additionally if the Trillium grant is successful. MayorEns will talk to the Elgin Tree Commissioner on Tuesday evening regardingfunds for planting ofCarolinian species. Joe indicated that he had sent a priceestimate to Erica Arnett for a boardwalk for the north end of the trail toinclude in the Trillium submission. Also the Trillium submission will includean amount for trees etc.

4. Mayor Ens requested that the project be organized in Phases, rather thanyears, and the time shortened to allow the project to carry forwardeffectively.

5. Bayham Council meets the 1st and 3rd Thursdays and reports need to be tothe clerk by the Monday before to get on the Council Agenda queue. The goalwould be to get on the May 15 Council Agenda if possible, incase thesubmission needs revision. The Trillium application must be completed bythe end of June to be ready for submission on July 2.

6. Hold off expenditures until the next meeting to ensure no conflict with theTrillium submission.

7. Next Rail Trail Meeting: April 29th 7:00 pm at Straffordville Mun. Bldg.Please attend this important meeting. Cliff will apply for a backup key for thebuilding.

Otter Valley Rail Trail minutes of meeting held April 19, 20... Page 49 of 206

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Agenda Reference 9.a.1.

COUNCIL MEETING

H:DATg: Februa 4^2 RESOLUTION NUMBERc 14/02/14MOVED BY:

SECONDED BY: 3M3ÊreAlttlT2a: lMU8ko-tolAtes wi!hAdoe^ress serious concern with Teranet and the LandT!tLe®. Electronic.Registty, syst8m in Ontario, speciffcalty as itVelatestoerTorethat were malie'w^w th^paper based land registration system was converted to the electronicsystem;

^?u^^r^J!îIS?t^Sitê^?c5 ?^T^.<!^r!.???^!s?'on^that are Prevatent throughout theProvince, especially with respect to right-of-way and land ownership in cottag'e coimtry;^ ^'^?.JI?f.^?.^l^????n1®rs to rectify th®se errors can be expensive, take a signtftearrt amount oftime, and result in undue hardship;

^lwI;ereas.TnJcipîeârebyrdBned^thJhe.Processln9 of incre^ consent applicaUons before theCommittee of Adjustment to correct errors and Omissions;

^^lh-T?^r?:J?^-LTÎV??J.!?t the Ministry of Government Services be advised that the Land TitlesE.te^"lRegistry system contains numerous wrors and should be corrected'forthwith'at'the soteTênsFo^the Ministry;

A"d-further-that_th_e,Mi."ist.ly of Government Services develop a funding model to ensure that landowners arenot negatively financially affected by the need for title corrections noted above;

And further that this resolution be forwarded to all other municipalities in the Province^for support. ^cvî f\^ ^

RECORDED VOTE: NAYS YEAS

COUNCILLOR BARANIKCOUNCILLOR BRENTCOUNCILLOR BURGESSCOUNCILLOR EDWARDS (Deputy Mayor)COUNCILLOR FURNISSCOUNCILLOR HARDING MOTION DEFEATED [ ]COUNCILLOR KRUCKELCOUNCILLOR McTAGGART MOTION CARRIED w^COUNCILLOR NISHIKAWA (Acting Deputy)MAYOR MURPHY

TOTALS

MAYOF?

Resolution passed by Township of Muskoka Lakes February 14, ... Page 50 of 206

^

Leann Walsh

From: will arlow <[email protected]> d/3Sent: April-17-14 1:54 PMTo: Lea nn WalshCc: [email protected]: OPP Billing

DearLeanne:

would be most grateful if you would Kindly pass along the following remarks to all councillors for tonight'smeeting.

Dear Sirs:

At his time I wish to make clear to you that share the apprehensions of Councillor Tom Southwick withrespect to the direction things seem to be moving in the relationship between the OPP and taxpayers. In factmy concerns go much further than those expressed so far by Mr. Southwick. It has been my contention forsome years now/that we are seeing the rise of a Praetorian Guard here in Ontario. This Is deeply troublingand raises the old question/ the one that came up when Cesar Augustus established the first Praetonan Guardin 44 BC. The translation from Latin to English renders the question "Who will guard the guards"The Answer is clear while there is still civil authority; Elected Officials. But should those elected officials fail inthere duty to keep a leash on the police/ and that leash is financial, the the leap to full blown fascism is amoment away. This is your challenge today. You should thank Councillor Southwick for his prescient andcourageous stand on this issue and you should back him with everything you've got!Will Arlow

Correspondence dated April 17, 2014 from Will Arlow regardin... Page 51 of 206

T 905.361.4204 Corporate OfficeF 905.361.4204 5900 Explorer Drive

Mississauga, ONL4W 5L2

www.thebeerstore.caApril 17, 2014

Mayor Paul EnsMunicipality of Bayham9344 Plank Road, Box 160 (L/^Straffordville, OntarioNOJ 1YO

Dear Mayor Ens:

You, your fellow councilors and your citizens have all worked hard to build a strong, safe community. Over the lastnine decades/ the Beer Store and its 7,000 employees have been proud to be a part of your effort to make yourcommunity a great place to live, work and raise a family. We've made our contribution by ensuring alcohol is soldresponsibly to adults, by giving back to your community, by contributing to the protection of our environment andby providing our employees with competitive wages and a safe working environment.

It takes time, co-operation and hard work to build a stable community, but that stability and security can erodequickly if we're not careful. As responsible citizens we all know it's important to consider all the facts surroundingimportant decisions that may affect the stability of our communities. That is why I am writing to you.

As you may have heard, large multi-national convenience-store and gas-station chains are lobbying provincialpoliticians at Queen's Park for the ability to sell beer, wine and hard liquor through their stores. But experienceand evidence shows that expanding liquor sales to more than 10/000 hard-to-police retail outlets would negativelyaffect the stability of your town and the safety of your citizens.

The Beer Store and our 7,000 employees have worked very hard to build the most inclusive, efficient,environmentally responsible and safe beer retailing system in the world. Under our "We ID 25" responsible salesprogram, every employee is trained on responsible sales practices before they sell their first case of beer.Employees are also retrained every year/ and all challenges and refusals are electronically recorded in our point-of-sale system. We also randomly test our employees throughout the year using mystery shoppers close to 25 of ageto measure compliance with our "We ID 25" policy. It is a comprehensive program strongly enforced across ourentire retail chain/ and it works. Last year alone, the Beer Store challenged more than 3.6 million customers.

Studies have demonstrated that convenience-store and gas-station chains - which are largely based outsideCanada - are unable to match our commitment to social responsibility and public safety. They are also unable tomatch our policy of openness. Any brewer, regardless of size or country of origin, can sell their beer in whateverBeer Store location they choose and is free to set their own selling price. That openness has created a highlycompetitive market that has enabled the Beer Store to provide Ontario beer drinkers with access to over 400brands from more than 100 brewers at competitive prices that are, on average, the second lowest in Canada.

The bottom line is the Beer Store provides 450 safe, convenient outlets for adults to purchase beer. When thoseoutlets are combined with LCBO outlets and govern ment-authorized agency stores, Ontarians have access to morethan 1,350 locations that sell beer. That means 86% of Ontarians are within a five-minute drive of a location thatsells beer. Dismantling Ontario's current alcohol retail model and expanding liquor sales to more than 10/000outlets may reduce that drive time a little, but at what cost?

Correspondence dated April 17, 2014 from Beer Store regardin... Page 52 of 206

-2

Increased Sales to Minors: A recent fpsos-Reid mystery-shopper survey found that 21% of Ontarioconvenience stores failed to ask a 17 year-old shopper for ID when they tried purchasing cigarettes. A 2013Centre for Addiction and Mental Health survey discovered 15.6% of Ontario high school students whosmoked reported getting their last cigarette directly from a grocery store, convenience store, gas station orbar. Are convenience stores ready for the responsibility of selling alcohol?

Higher Recycling Costs for Municipalities: Our world-renowned recycling program collects over 2 billion containersa year/ or 92% of all alcohol containers sold. The packaging recycled through the Beer Store system is equal tomore than half of all the material collected through the entire Ontario Blue Box program. Convenience stores andgas stations will have no space for this packaging, meaning it would end up in your waste stream. Based on currentmunicipal Blue Box and landfill costs, this would cost municipalities about $40 million in new waste managementcosts every year.

Higher Prices for Consumers: Evidence from other markets clearly shows that a dramatic expansion of liquor retailoutlets wilt lead to higher prices. Numerous studies have shown that when Alberta and B.C. deregulated liquorsales and greatly expanded the number of stores selling liquor/ prices increased significantly. In fact StatisticsCanada shows that Alberta liquor prices have increased at the highest rate in the nation since they expanded liquorsales in 1993. Currently, the Beer Store is proud to sell quality beer brands for prices that are commonly $10 loweron a case of 24 than what consumers pay in other provinces. Even the head of the Ontario Convenience StoreAssociation has publicly admitted that beer prices will increase if corner stores are allowed to sell liquor.

The Loss of Well-Paying Jobs in Your Community: Our 7,000 workers are active members of the communitythroughout Ontario. They not only work in your community/ they also give back through a variety of charitablefundraising efforts - activities that raised almost $2.4 million last year alone. Over the past eight years our Returnsfor Leukemia bottle drive has raised more than $8 million for life-saving blood cancer research. Our employees alsoearn competitive wages that help them, their families and local economies thrive, grow and prosper. Expandingliquor sales to 10,000-plus convenience stores would result in the elimination of most of these well-paying Jobs,jobs that will not be replaced at convenience stores where wages are lower and benefits and pensions seldomexist.

I would urge you to bring these facts before your council and share them with your constituents. Your citizensdeserve to know how such a massive expansion of liquor sales may affect their community.

Enclosed please find an information pamphlet that we are distributing throughout Ontario to make sure citizensknow the facts about the real costs of expanded liquor sales. For more information/ please visitwww.ontariobeerfacts.ca If you have any questions, don't hesitate to contact me and I will be pleased to discussthese issues with you.

Yours truly,

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Ted Moroz

President

End.

Correspondence dated April 17, 2014 from Beer Store regardin... Page 53 of 206

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MEMO TO: Elgin Group - Municipalities

FROM: Jim Bundschuh, Director of Financial Services

DATE: March 21, 2014

SUBJECT: 2013 PSB Surplus and 2014 Budget

n 2013, the Police Service Board (PSB) had a surplus of $13,478 on a budget of$33,840. A credit, which will be applied to your next billing, will be allocated tothe municipalities as follows:

AllocationMunicipality % Share of (Rebate)

Bayham 13.40% $1,805Central Elgin 36.82% $4,962Dutton/Dunwich 8.62% $1,161Malahide 13.89% $1,871Southwold 11.87% $1,600West Elgin 15.42% $2,078

Total $13,478

The budget for 2014 will remain unchanged from the 2013 budget at $33,840allocated as follows:

AllocationMunicipality % Share of (Rebate)

Bayham 13.40% $4,533Central Elgin 36.82% $12,459Dutton/Dunwich 8.62% $2,916Malahide 13.89% $4,699Southwold 11.87% $4,017West Elgin 15.42% $5,216

Total $33,840

Please do not hesitate to contact this office if you require any additionalinformation.

Thank you,

Jim Bundschuh

Memo dated March 21, 2014 from County of Elgin regarding "20... Page 54 of 206

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w Monday, April 14,2014 rmm^

HOUSE OF COMMONSCHAMBRE DES COMMUNES

CANADA

TO: The Municipality ofBayhamJoe Preston MP ATTN: Municipal Council and AdmimstrationElgin-Middlesex-London RE: The BuUdine Canada Fund

I am writing to draw your attention to fhe launch of the New Building CanadaFund on March 28th, 2014. With this development, the entire New BuildingCanada Plan is now "open for business." Provinces, territories, municipalitiesand other proponents may now submit projects for consideration.

Our Government's commitment to municipalities has never been stronger.Under the New Building Canada Fund, $1 billion in funding will be dedicatedfor municipalities under 100,000 residents through the Small CommunitiesFund. This funding is in addition to the almost $32.2 billion that allmunicipalities will receive through the indexed federal Gas Tax Fund and theincremental Goods and Services Tax (GST) Rebate for municipalities over thenext decade to build roads, public transit, recreational facilities and othercommunity infrastructure across Canada. This represents about 70 percent ofNew Building Canada Plan funding, and does not include any fundmg securedthrough merit-based programs.

Comprehensive fact sheets on the New Building Canada Plan are available atwww.mfrastructure.2C.ca. Here you will also find detailed information on howto apply for funding under the Provincial-Territorial Infrastructure Component(PTIC) and the National Infrastructure Component (NIC).

For the SlO-billion PTIC, if you are an eligible recipient and would like to haveyour project considered for funding, you are encouraged to contact the OntarioMinistry of Infrastructure. An initial review guide and business case guide areavailable on the Infrastructure Canada website and will need to be submittedHouse of Commons

directly to the Ontario Ministry of Infrastructure. Detailed busmess cases underRoom 1080

La Promenade Building the PTIC-NRP will only be requested for projects that have been jointlyOttawa, Ontario

identified by Canada and provincial and temtonal partners, and that are deemedK1A OA6Tel.: 613-990-7769 eligible under the program terms and conditions.Fax: 613-996-0194

[email protected]. ca

For NIC, proponents must submit a detailed business case to InfrastructureConstituency

Canada that demonstrates how the project meets the program's objectives, as24 First AvenueUnit 2 well as category specific outcomes and criteria. The Business Case Gmde forSt Thomas, Ontario Project Proponents can also be found on the Infrastructm-e Canada website.N5R 4M5Tel.: 519-637-2255Toll-Free: 1-866-404-0406Fax: [email protected]

www.joeprestonmp.ca

Correspondence dated April 14, 2014 from Joe Preston, MP reg... Page 55 of 206

Should you have any questions, I do encourage you to contact my office, orofficials at Infrastructure Canada.

Sincerel

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Joe Preston

Member of Parliament

Elgin-Middlesex-London

Correspondence dated April 14, 2014 from Joe Preston, MP reg... Page 56 of 206

Staff Report DR2014-005 regarding "Meuller Drain 2014".File:... Page 57 of 206


































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p/Jo

CORPORATION OF THE MUNICIPALITY OF BAYHAM

STAFF REPORT

TO: Mayor & Members of Council Date: May 1, 2014

FROM: Randy White, Fire Chief Report: P2014-008

SUBJECT: Fire Service Mini-Rescue Procurement

Purpose:

The purpose of this report is to seek Council's approval to utilize an altered procurement processfor the purchase of Fire Service Mini-Rescue apparatus as per the Fire Department CapitalPurchase Plan.

Description:

The purchase ofmini-rescue apparatus, one for each station, was budgeted for in the amount of$150,000 each from reserves. Under By-law 2012-122 "By-law to adopt a policy onprocurement" the process would be to create an apparatus specification and under paragraph (e)of By-law 2012-122 go out for tender or Request For Proposal (RFP) to multiple vendors. Thismethod is ensures a fair and equitable process.

Staff has been approached by Muskoka Lakes Fire Chief Richard Hayes who is currentlyundergoing the same process as directed in the Bayham policy and requesting RFP for acomparable apparatus. An initial review of the Muskoka rescue specifications would indicatevery similar requirements to those ofBayham. Through discussion the Fire Chiefs considered thesavings that may be recognized for both municipalities by approaching a vendor with a requestfor three (3) trucks. This would allow for economies of scale (savings through the purchase ofmultiple units) and allow both municipalities to substantial improve their buying power.Additional partners to increase the volume of units purchased are also being sought.Muskoka Lakes has proposed that Bayham Fire personnel along with a senior staff member(CAO or CFO) review the proposals submitted to Muskoka Lakes and if an agreement on costsand vendor can be reached, partner with Muskoka on the purchase of the apparatus.

Muskokas Lakes utilizes the same competitive process as Bayham ensuring best value for moneyin an open, transparent and fair process.

Staff are always looking for innovative ways to make purchases that ensures the ratepayers ofBayham get the best value for their tax dollars.

Strategic Plan Goals:

Goal#l: Practice Responsible Financial Management

Staff Report P2014-008 regarding "Fire Service Mini-Rescue P... Page 91 of 206

Staff Report P2014-007 2 April 17,2014

Recommendations:

"THAT Staff Report P2014-008 regarding an altered procurement process for theacquisition of new Fire Service Mini-Rescue apparatus be approved."

Respectfully submi Re^wed By:

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Randy White Sharon Lanm6urFire Chief Acting CAO/Treasurer

Staff Report P2014-008 regarding "Fire Service Mini-Rescue P... Page 92 of 206

2014.04.01 8.0 9759 MUNICIPALIP< OF BAYHAM 04/17/2014 1:11PM

Accounts PayableRoyal Bank

Cheque Register- 04/17/2014

Invoice Invoice Cheque ChequePayee Number Date Type Amount Number

001966 10660 SPRINGERHtLL LOGGING SUPPLIES

39 CHAIN SAW REPAIRS 03/03/2014 147.92 016491

Cheque Amount - 147.92

000019 A.J. STONE COMPANY LTD

0000116030 CALIBRATION GAS, CYLINDER04/02/2014 321.67 016492

Cheque Amount - 321.67000034 AGO INDUSTRIES INC

578891 TRAFFIC SAFETY CLOTHING 04/03/2014 140.12 016493

Cheque Amount - 140.12000081 AYLMERTIRE

0000107317 REPAIR PATCH 04/11/2014 24.97 016494

Cheque Amount - 24.97000154 CANADIAN KOOL WATER

11166 WATER BOTTLES 04/15/2014 48.00 016495

Cheque Amount - 48.00000166 CARRIER TRUCK CENTERS

D240440020 REPLACE HARNESS 02/13/2014 274.13 016496

D240580106 TRUCK #3 FILTERS 02/27/2014 256.84 016496

F2410000002 PUMP TEST 04/10/2014 367.24 016496

F2410000003 PUMP TEST 04/10/2014 467.26 016496

F241000001 PUMP TEST 04/10/2014 467.26 016496

F241000005 PUMP TEST 04/10/2014 367.23 016496

Cheque Amount - 2,199.96000100 CORPORATE EXPRESS

35394936 MONITOR STAND, PAPER 04/10/2014 118.94 016497


000249 DEGROOTE-HILL

171942 TRUCK#1 REPAIRS 03/18/2014 62.65 016498

172042 TRUCK #1 REPAIRS 03/26/2014 679.24 016498


002202 DENCO POWER LIMITED

2014048 STERLING REPAIR EXHAUST 03/05/2014 313.13 016499

2014082 BRAKE REPAIRS 04/03/2014 737.16 016499

2014090 TRAILER SAFETY INSPECTION04/11/2014 2,531.20 016499

Cheque Amount - 3,581.49

000272 DYNAMIC FLUID PRODUCTS INC

-44663-0 PSI GUAGE, PARTS 04/04/2014 126.53 016500

1-44942-0 POLY GUARD 04/10/2014 67.87 016500

Page

Cheque Register being Cheque #016491to Cheque #016566 inclus... Page 93 of 206

2014.04.01 8.09759 MUNICIPALITY OF BAYHAM 04/17/2014 i:npM

Accounts PayableRoyaf Bank

Cheque Register - 04/17/2014

nvolce Invoice Cheque Cheque

Payee Number Date Type Amount Number

-45001-0 COUPLING, CONNECTOR 04/11/2014 122.55 016500

-45067-0 CRIMPS, HOSES, CONNECTS 04/14/2014 327.43 016500


000280 EES BEARING SERVICE INC.

0000079679 SANDER REPAIRS 03/31/2014 141.14 016501


000316 EQUIPMENT CENTRE SIMCOE LTD

T064696 POWER SWEEPER 04/11/2014 105.77 016502


000334 FASTENAL CANADA

ONTIS77031 TOOLS 03/24/2014 102.78 016503

ONTIS77112 SUPPLIES 03/26/2014 12.60 016503

ONTIS77210 SUPPLIES 03/28/2014 50.13 016503

ONTIS77394 SHOVELS 04/02/2014 54.17 016503


000409 HELSDON PHOTOGRAPHY

7611 PORTRAIT/FRAMES 04/16/2014 160.46 016504


000427 HYDRO ONE NETWORKS INC

Apr200008419264 UTILITIES - INTERP CENTRE 04/07/2014 41.92 016505

Apr200017917685 UTILITIES - PB LIBRARY 04/07/2014 171.97 016505

Apr200026209367 UTILITIES-FIREHALL 04/07/2014 689.34 016505

Apr200028301739 UTILITIES - RICHMOND RD PUMP 04/07/2014 384.28 016505

Apr200028878382 UTILITIES-OPPBLDG 04/07/2014 42.88 016505

Apr200030410578 UTILITIES - GARAGE 04/11/2014 850.64 016505

Apr200047344556 UTILITIES - BEACH WASHROOM04/07/2014 57.08 016505

Apr200060580006 UTILITIES " PB CENTEN PARK 04/07/2014 75,24 016505

Apr200070323048 UTILITIES - MARINE MUSEUM 04/07/2014 115.28 016505

Apr200071537770 UTILITIES - PB GARAGE 04/09/2014 195.08 016505

Apr200073429371 UTILITIES - BOAT LAUNCH 04/07/2014 55.47 016505

Apr200091397411 UTILITIES - E.C.C 04/07/2014 133.39 016505

Apr200091680529 UTILITIES - VIENNA MEM PARK 04/10/2014 124.77 016505

Apr200099048889 UTILITIES - LIGHTHOUSE 04/07/2014 49.19 016505

Apr200118131924 UTILITIES - EDISON MUSEUM 04/07/2014 78.80 016505

Apr200123277772 UTILITIES-PBFIREHALL 04/07/2014 69.41 016505

Apr200124722163 UTILITIES-V.C.C. 04/07/2014 1,806.46 016505

Cheque Amount - 4,941.20000157 K&S WINDSOR SALT LTD.

5300121760 BULK SAFE-T-SALT 03/31/2014 2,813.30 016506

Page 2


2014.04.01 8.09759 MUNICIPALITY OF BAYHAM 04/17/2014 1:11PM



Invoice Invoice Cheque Cheque

Payee Number Date Type Amount Number

5300122019 BULK SAFE-T-SALT 04/01/2014 2,828.23 016506


000510 KLASSEN AUTO PARTS

1-179325 BATTER CABLE, LUGS 03/05/2014 21.80 016507

1-179489 WASHER FLUID 03/07/2014 13.51 016507

1-179491 WASHER FLUID 03/07/2014 c -13.51 016507

1-179506 NITRIL GLOVES 03/07/2014 19.29 016507

1-179519 FOAM TAPE 03/07/2014 17.59 016507

1-179601 GLOVES, CONNECTOR 03/10/2014 27.53 016507

1-179604 BRAKE LINE, BRASS 03/10/2014 56.55 016507

1-179619 CLIPS 03/10/2014 5.77 016507

1-179646 MIXGUN.ADHESIVE 03/10/2014 44.86 016507

1-179721 BRACKET 03/11/2014 4.69 016507

1-179723 3 WIRE PLUGS 03/11/2014 7.42 016507

1-179735 BEAD CAULK 03/11/2014 18.44 016507

1-179772 TOWELS, COUPLERS 03/11/2014 35.02 016507

1-179788 HYDRAULIC GREASE 03/11/2014 17.29 016507

1-179858 HYDRAULIC GREASE 03/12/2014 45.77 016507

1-179908 OUTILS 03/12/2014 7.51 016507

1-179972 LOCK DE-ICER 03/13/2014 2.66 016507

1-180153 TOWELS 03/15/2014 55.66 016507

1-180259 WAX, ARMORALL, CLOTH 03/17/2014 53.38 016507

1-180295 CLAMP 03/17/2014 2.11 016507

1-180301 THINNER 03/17/2014 62.09 016507

1-180327 PUSH-PULL SWITCH 03/18/2014 21.78 016507

1-180354 MINIATURE LAMP 03/18/2014 6.37 016507

1-180364 SPRAY PAINT, ANTI RUST 03/18/2014 22.72 016507

1-180376 TRAILER PLUG, GASKET MAKER 03/18/2014 12.35 016507

1-180403 CLAMPS 03/18/2014 2.64 016507

1-180435 TRAILER CABLE, BAND CLAMPS03/19/2014 53.18 016507

1-180452 PAPER, BATTERIES 03/19/2014 9.42 016507

1-180473 BATTERIES 03/19/2014 10.71 016507

1-180476 WAX, VALSPAR 03/19/2014 24.09 016507

1-180477 CREDIT 180476- ENAMEL 03/19/2014 c -0.90 016507

1-180502 FLEX PIPE 03/19/2014 37.24 016507

1-180517 CLAMP 03/19/2014 3.44 016507

1-180702 HEATER HOSE 03/21/2014 3.12 016507

1-180753 PAINT PENS 03/21/2014 13.76 016507

1-180904 TAPE TEFLON 03/24/2014 1.45 016507

1-181150 ANTI RUST 03/26/2014 19.53 016507

Page 3


2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 04/17/2014 1:11PM



Invoice nvoice Cheque ChequePayee Number Date Type Amount Number

1-181230 CONVERTER 03/27/2014 37.26 016507

1-181278 TUBING 03/27/2014 5.60 016507

1-181286 TUBING 03/27/2014 11.21 016507

1-181597 TOGGLE 03/31/2014 16.22 016507


002262 KRAHN'S AUTO REPAIRS & SALES

13049 OIL CHANGE 03/31/2014 44.01 016508


000569 M&L SUPPLY

0000133763 SURVIVOR LED 04/02/2014 484.16 016509


000573 MARC'S GAS BAR & VARIETY

39- DIESEL-FIRE DEPT 03/30/2014 197.50 016510


001480 NEVTRO SALES (2004) LTD73409 HOSE, CAM LOCKS 03/24/2014 118.99 016511


000647 NORFOLK DISPOSAL SERVICES

0000253416 PURGE FILES 04/09/2014 30.18 016512


001530 NORTRAX

155778 TIE ROD ENDS 03/28/2014 422.31 016513


001483 PARTSMASTER CANADA

50048614 HIGH POWER CORDLESS 02/26/2014 270.91 016514

50048968 HARNESS WRAP 03/24/2014 6.51 016514


001484 PELMOREX CANADA INC.

117883 LOCAL AREA FORECAST 03/31/2014 339.00 016515


000718 PRINCESS AUTO

1559682 FENDERS 03/28/2014 112.98 016516

1561694 FENDERS - RETURNED 03/31/2014 c -112.98 016516

1561722 SOCKET SET, WRENCH COMBO 03/31/2014 144.62 016516


000722 PROUSE MECHANICAL LTD

29-010579 REPAIR URINAL FLUSH VALVE03/24/2014 183.06 016517

Page 4


2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 04/17/2014 1:11PM




Cheque Amount - 183.06000727 PUROLATOR COURIER LTD

423563220 COUTIER SERVICE 03/28/2014 67.95 016518

423638869 COURIER SERVICES 04/04/2014 51.74 016518

Cheque Amount - 119.69000734 R.A. PILKEY

18701 HIGH SPEED FILRITE PUMP 03/27/2014 2,126.25 016519

Cheque Amount - 2,126.25002281 RANDY WHITE

reimburse INVESTIGATOR COURSE 04/16/2014 1,915.35 016520

Cheque Am ou nt - 1,915.35000743 RBC ROYAL BANK

4516 050005279157Apr OWWA 03/20/2014 762.75 016521

45160500 05279157Apr AMCTO 03/13/2014 281.37 016521

451605000527 9157Apr AMCTO 03/13/2014 281.37 016521

Apr045160500052791570WWA 03/20/2014 310.75 016521

Apr45160500 05279157 OWWA 03/20/2014 310.75 016521

Cheque Amount - 1,946.99000744 REALTAXINC

44623 FINAL NOTICE 4-001-03800 04/09/2014 333.35 016522

Cheque Am ount- 333.35

000660 RELIANCE HOME COMFORT

006631030 472101 SApr UNIT RENTAL - E.C.C. 04/09/2014 31.08 016523

Cheque Amount - 31.08000806 SGS CANADA I NC

10765020 LAB FEES 03/26/2014 28.25 016524

10765022 LAB FEES 03/26/2014 296.06 016524

10765026 LAB FEES 03/26/2014 438.44 016524

10765292 LAB FEES 03/26/2014 766.14 016524

Cheque Amount - 1,528.89001830 SPRINGFIELD TIMBER MART

2152957 SIGN POSTS 03/27/2014 210.52 016525


000857 STRONGCO EQUIPMENT

665982 BEARINGS 04/07/2014 414.80 016526

667124 BACKHOE REPAIRS 04/08/2014 568.42 016526


000874 TEAM TRUCK CENTRES

Page 5


2014.04.018.09759 MUNICIPALIP^ OF BAYHAM 04/17/2014 1:11PM



nvoice Invoice Cheque ChequePayee Number Date Type Amount Number

A240970035 BRINE TRUCK REPAIRS 04/07/2014 835.01 016527

AM240980001 TRUCK 8 REPAIRS 04/08/2014 331.62 016527

Cheque Amount - 1,166.63001418 TELUS

016242498067 MOBILE HIGH SPEED 04/05/2014 44.01 016528

Cheque Amount - 44.01001369 TILLSONBURG FIRE &

14-0020 DISPATCHING SERVICES 1ST QR1 04/04/2014 6,996.76 016529

Cheque Amount - 6,996.76001002 TILLSONBURG FIRE & SAFETY EQUIPMENT

23935 INSPECT EXTINGUISHERS 03/11/2014 679.11 016530

24100 RECHARGE EXTINGLUSHER04/15/2014 79.89 016530

Cheque Amount - 759.00000930 TSC STORES L.P

181012496 MAILBOXES, CREEPER, RAKE HAf 03/05/2014 120.85 016531

181013925 SALT PELLETS 04/01/2014 74.51 016531

181013945 BRUSH, PAINT 04/02/2014 49.70 016531

181020628 SALT PELLETS 03/05/2014 40.63 016531

181020725 CORNER BRACES 03/06/2014 33.90 016531

181021611 SALT PELLETS 03/18/2014 61.02 016531

181032750 ANTIFREEZE, WHEEL 03/24/2014 86.96 016531

181032858 WHEELS, ANTIFREEZE 03/25/2014 51.96 016531

181039677 TARP 03/07/2014 67.79 016531


002273 VERMEER CANADA INC.

30008281 VAC TRAILER 04/10/2014 5.085.00 016532

30008282 N02ZLES 04/10/2014 244.76 016532

Cheque Amount - 5,329.76000953 VIENNA HOME CENTER LTD

400494 LIGHT, DUCT TAPE, PATCH 03/04/2014 46.06 016533

400532 SCREWS, STAPLES, DRYWALL03/05/2014 49.91 016533

400544 UTILITY KNIVES, DETERGENT03/06/2014 21.76 016533

400549 PADLOCK, SCREWS, STRAP03/06/2014 70.01 016533

400796 DOORSTOP, BULBS 03/15/2014 5.16 016533

400887 PADLOCK 03/19/2014 18.07 016533

400924 CEILING PANELS 03/21/2014 508.44 016533

400966 BULBS, CONCRETE MIX 03/24/2014 11.61 016533

400980 METAL BLADES 03/24/2014 8.57 016533


Page 6


2014.04.01 8.09759 MUNICIPALITY OF BAYHAM 04/17/2014 i:npM




000954 VIKING GIVES LTD

2645858 IDLER WHEELS, BEARINGS 04/07/2014 362.10 016534

CR0000001105 FLANGE BOLTS, ROLLER ASSY04/03/2014 c -259.82 016534

Cheque Amount - 102.28000966 WEBER'S WELDING & MFG

18839 PLOW REPAIRS 01/22/2014 31.37 016535

Cheque Amount - 31.37001676 ZOLL MEDICAL CANADA INC.

171953 CPR D PADS 04/07/2014 682.52 016536


Cheque Run Total - 47,871.57

Page 7


2014.04.018.09759 MUNICIPALITY OF BAYHAM 04/24/2014 2:57PM




000078 AYLMER GARDEN CENTRE

2452 SNOWPLOWING 03/31/2014 1,615.90 016537

Cheque Amount" 1,615.90002295 BILLWINEGARD

winegard - april2104 ADMINISTRATOR SEARCH 04/17/2014 8,011.70 016538

Cheque Amount - 8,011.70002286 CHEMTRADE CHEMICALS CANADA

90638963 ALUM SULFATE 04/11/2014 607.85 016539

Cheque Amount- 607.85000218 CUPE LOCAL 35

April'14 remit UNION DUES 04/24/2014 400.80 016540


000275 E.O.N. ASSOCIATION

April 23/14 DAYTRIPPING AD 04/23/2014 162.00 016541

April 7/14 DAYTRIPPINGAD 04/07/2014 162.00 016541

Cheque Amount - 324.00001708 EASTLINK

812752245000 5842Apr UTILITIES - FIREHALL 04/10/2014 155.16 016542

812752245001 1345Apr INTERNET - OFFICE 04/10/2014 102.78 016542

Apr 8127522450050103 INTERNET - GARAGE 04/10/2014 63.23 016542

Apr 8127522450110352 INTERNET - BW FIREHALL 04/10/2014 85.83 016542

Cheque Am ount- 407.00

002270 EVOQUA WATER TECHNOLOGIES

901661494 BIOXIDE, DROPS 04/08/2014 5,793.57 016543

Cheque Amount - 5,793.57000337 FIRE MARSHAL'S PUBLIC FIRE

I N002806 MEMBERSHIP RENEWAL 04/16/2014 100.00 016544

Cheque Amount - 100.00000357 G&K SERVICES CANADA INC

1518301895 SHOP TOWELS, FLOOR MATS04/09/2014 280.64 016545

Cheque Amount - 280.64000391 GREGCOLE

vehicle VEHICLE - AUTO EXTRICATE 04/24/2014 354.65 016546

vehicle/cutter VEHICLE, CABLE CUTTER 04/22/2014 417.87 016546


000427 HYDRO ONE NETWORKS INC

Apr200071865045 UTILITIES - STRAF FIREHALL 04/15/2014 390.59 016547

Apr200091755402 UTILITIES - STRAF LIBRARY 04/15/2014 317.06 016547

Page






Apr200114309316 UTILITIES-S.C.C. 04/15/2014 1,265.13 016547

Apr200137727338 UTILITIES - STRAF BALLPARK 04/15/2014 41.92 016547

Cheque Amount - 2,014.70000446 JACKIE RINGLAND

table legs/drywall TABLE LEGS, DRYWALL REPAIR 04/24/2014 75.00 016548


000510 KLASSEN AUTO PARTS

1-180969 SPARK PLUGS 03/25/2014 12.42 016549


000526 LAEMERS TRUCKING LTD

831 NEW LIGHTS 04/09/2014 101.70 016550

832 REPLACE AMPLIFIER, LIGHTS 04/09/2014 127.13 016550

851 AIR LEAK REPAIR 04/12/2014 96.61 016550

852 AIR LEAK 04/15/2014 90.96 016550

Mar'14 snowplowing SNOWPLOWING 04/10/2014 3,096.20 016550

Cheque Amount - 3,512.60000572 MANULIFE FINANCIAL

181-181 May'14 Remit MAY REMIT 04/23/2014 4,567.02 016551

183-183 May'14 Remit MAY REMIT 04/23/2014 4,650.15 016551

Cheque Amount - 9,217.17000574 MARGARET UNDERHILL

eyeglasses - Fran EYEGLASSES - FRANCIS 04/22/2014 275.00 016552

eyeglasses - marg EYEGLASSES 2014 04/22/2014 275.00 016552

Cheque Amount - 550.00000658 OMERS

041000Apr'14 APRIL REMIT 04/24/2014 18,392.60 016553

Cheque Amount - 18,392.60000704 PETERS PLUMBING

1568 BAR TAP, UNPLUG TOILET, PIPE 04/09/2014 774.32 016554


000742 RBC LIFE INSURANCE COMPANY

21842 Apr'14 APRIL REMIT 04/24/2014 60.70 016555


000752 RESQTECH SYSTEMS [NC

0019362 HALOGEN LIGHTS, SPEAKER04/08/2014 920.95 016556

0019362A FLANGE COVER 04/11/2014 24.86 016556


002293 SHARON D LARMOUR

Page 2






11 CONSULTING FEES 04/22/2014 4,763.04 016557

Cheque Amount - 4,763.04000826 SOUTHWEST CHAPTER OF THE OBOA

fire code update INFORMATION SESSION 04/24/2014 20.00 016558


000841 STATE CHEMICAL LTD

96733175 SOAP 04/09/2014 257.66 016559


000992 STAUFFER MOTORS LIMITED

R/0 6049609/1 FRONT FENDER 04/17/2014 1,316.68 016560

Cheque Amount - 1,316.68001482 SUN MEDIA CORPORATION

DM00976866 APPOINTMENT TO ELECTION03/05/2014 253.53 016561

DM00976938 REQUEST FOR PROPOSALS03/19/2014 151.63 016561


001002 TILLSONBURG FIRE & SAFETY EQUIPMENT

24128 INSPECT EXTINGUISHERS 03/31/2014 74.35 016562

Cheque Amount - 74.35000903 TOM MILLARD

reimburse purchase REPLACEMENT BATTERIES04/22/2014 98.08 016563


000935 UNION GAS LIMITED

Apr27321061969754 UTILITIES - E.C.C. 04/17/2014 351.47 016564

Apr27321062430725 UTILITIES - PUMP#1 04/17/2014 24.49 016564


002294 VIENNA CHRISTIAN FELLOWSHIP

F2014-12 REIMBURSE DAMAGE DEPOSIT04/23/2014 320.00 016565


000986 WORKPLACE SAFETY & INSURANCE

1625314 Apr remit APRIL REMIT 04/24/2014 2,904.82 016566


Cheque Run Total - 64,405.05

Page 3


A D p c A N A D A RUN: APR15 2014 NO: Ap A Y R 0 L L T E c H N 0 L D G I E s PAGE: 1124

D A I L Y u p D A T E R E p a R80RW C 0 M p A N Y T 0 T A L s HST REG: 100057413RT0004MUNICIPALITY OF BAYHAM

COMPANY PAGE: 3

DEBIT DATE: APR 15, 2014

TOT PACKETS - 2 DATE OF PAY:APR 17, 2014

CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL

FEDL TAX 9,486.26 9,486.26 82,<+25.44 FEDL TAXNR TAXNR TAXPROV TAXPROV TAX

El CONT 2,230.08 2,230.08 19,047.96 El CONTQPIP

OPIPCAN PEN 4,929.02 4,929.02 41,728.30 CAN PENqc PEN

QC PENQC HSFqc HSFON EHT I,065.95 1,065.93 9,027.13 ON EHTMB METMB HET

NL HAPSETNL HAPSET

TOT STATS 17,711.29 17,711.29 152,228.85 TOT STATS

CHEQUESCHEQUESDEPOSITS 37,211.52 37,211.52 317,623.69 DEPOSITS

US DEPSUS DEPS

DED DEPSBED DEPS

SAV DEPSSAV DEPS

TOT NPAY 37,211.52 37,211.52 317,623.69 TOT NPAY

RRSPRRSP

RTIRTI

TOT PAYROL 54,922.81 54,922.81 469,852.52 TOT PAYROL

SERV CHRG 12S.39 123.39 1*622.02 SERV CHRGHST 16.04 16.04 210.84 HST

GRAND TOT 55,062.24 55,062.24 471,685.38 GRAND TOT

ANALYSIS OF SERVICE CHARGES

ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGESALARIED WORKPAYS 17 30.26 HOURLY WORKPAYS 11 19.58 PAYROLL RUNS 1 52.02PAY ADVICE FOLD 28 7.00 COURIER FEE 1 13.03 DELIVERY SURCHARGE 1.50

TOTAL S/C SUBJECT TO HST IS 123.39

TOTAL PAYROLL DEBIT IS 55,062.24 DEBIT INFORMATION: XXX XXXXX XXX1923

Cheque R

egister being Cheque #016491to C

heque #016566 inclus...Page 103 of 206

Â.

THE CORPORATION OF THE MUNICIPAUTT OF BAYHAMBox 160, 9344 Plank Road

^S^f Straffordville, ON NO J 1YO L- ^/519-866-5521^T^K^ Fax: 519-866-3884

(MUNICIPAL PARK CONTRACT/

Q ^'A (Prepared in Duplicate)>/>onunttylôtfFACILITY: Port Burwell Ball Diamond (with overhead lights when required) 55461 Nova Scotia Line.

Port Burwell ON NOJ 1 TO

BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAMAND

APPLICANT Port Burwell Lakers Men's Fastball Team(Organization, group or individual)

^)^ /V^Vi//(Name of authorized signing ofRcer)

?.? e"?'l'yu^ Lê^ Hoe ^° ^-^5-^3^ ^/^3J^5eFAf^Âl(Mailing Address, Postal Code, Telephone Number & Email Address)

NATURE OF FUNCTION: Baseball practice and games^1-1 ^ '-rL L\<- -. *s7 "7^

DATE OF FUNCTION: Games'on *

at ^-SQ p.m.evenings. mid-May to mid-SeptemberPractices orrS^r^ at ; / .iwn.^^r^

HOURS OF FUNCTION: 7Xia^-m:OTîtpproKima(oly Q'OQ.^.m ^'Q<6 ' £5'^°-^ O^jprvxUSERS TO PROVIDE OWN EQUIPMENT AND HELMETS TO BE WORN FOR SAFETY

$10.FEE: pertlm.e for."s8.0f, oywheadj'ghting'as rec'uired _^ Payat>.te UR9n "boning ^ elecfricalPan-el..key.from-the_MuniciPaLoffic:e at S344 Plank Road on Fîd^/etwêo^S.O'a n^^4Ê^Ê^^W^P:^ 7WEACW^^^^ÊOR/PÂCtiCE^Y DROPPING OFF IN M^CLOT-AlÊ bRî'mS^'ENTRASciiy^

!^??î£ln!r^'J ohTr!it?^LCOnfirrT].' ,have r?a? an?? acknowled9e the receipt of a copy of this Agreementand the Terms & Conditions of Use stated on the reverse side hereof and hereby'agreeto ThemSIGNATURE OF APPLICANT:

SIGNATURE OF REPRESENTATIVE FOR THE MUNICIPALITY OF BAYHAM:

DATE:

Original-renter Copy-Municipality

Draft contract with Port Burwell Lakers Men's Fastball Team ... Page 104 of 206

TERMS AND CONDITIONS OF FACILITY USE

All persons or organizations using the facility must provide a "certificate of insurance" in the minimumamount of $2,000,000 coverage for the duration of this function. The "certificate of insurance" namingthe Municipality of Bayham as the certificate holder, must be presented to the Municipal Clerk prior touse. This includes functions when Council has approved a fee waiver. This Agreement, and thecertificate of insurance must be in the same name(s).

The facility shall not be used for a purpose for which it has not been approved by the Municipality ofBayham or its representative.

The Applicant agrees to have the facility cleared of participants and guests within ONE HALFHOUR AFTER THE GAME / PRACTICE HAS ENDED.

The Applicant agrees to compensate the Municipality of Bayham for any damage done to the bleachers,building, overhead lighting, equipment or property, related to the ball diamond area by any person orpersons using the facilities pursuant to this agreement.

The Applicant agrees to hold and save harmless the Municipality of Bayham from any actions, claims orproceedings brought by any person or organization for injuries, damages, personal loss, or for any otherreason, wherein the Claimant(s) allege such claims, actions or proceedings are the result of attendanceat the facility and the function herein provided for.

The Applicant agrees to provide adequate security to maintain order and crowd control for the functionand further agrees not to hold, sponsor or promote any function deemed to be publicly or morallyoffensive or that in any way would contravene any Statute, Law, or Regulation of the Government ofCanada, the Province of Ontario or the Municipality of Bayham.

The users will be responsible for cleanup of the ball diamond grounds and bleachers followinguse.

The Municipality shall not be responsible for stolen, lost or damaged articles, or for personal injuries thatthe Applicant or member of the Applicant's organization, or a guest thereof, may sustain or suffer byreason of the use of the facility, equipment or parking area.

Any other conditions deemed necessary are to be written below and initialled by both the Applicant andthe Municipal Representative.

SPECIAL CONDITIONS

Subject to other arrangements for use may be made upon mutual consent of the user and the Municipality

C^Tv^^-^^^JL^L^ \ v ^yz^T^-e^ds. ^JLsLy^. ^L^ p^.î^^^ hA^_o-T. ^Z2 s~~y^

^ . ^.J^l.ff^-^t\

3 ^ ^m^.ôâ-t-TT^ ^s^k^ 5 c^rFile:Agreements/Park Rental Contract-PB Ball ^L^Û3

£y~^. -CQ±5^')Original - renter Copy - Municipality

Draft contract with Port Burwell Lakers Men's Fastball Team ... Page 105 of 206

9

THE CORPORATION OF THE MUNICIPALITY OF BAYHAML iL/Box 160, 9344 Plank RoadStraffordville, ON NOJ 1YO^XVlAAf 519-866-5521

Fax: 519-866-3884

MUNICIPAL PARK CONTRACTQ ^

'A ^ (Prepared in Duplicate).<

FAOnunStyl^°

FACILITY: Straffordville Ball Diamond (with overhead lights when required) 56169Heritage Line, Straffordvilte, ON NOJ 1YO

BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAMAND

APPLICANT'S^W^^H^ 6iR,ri^S fYW\\ ^VL\\\Yi\(

(Organization, group or individual)

mY^

(Name bf authorized signing ofRcer)

l'^^^gÂJipre^^)Sta^;odîell^(^)nî^^^&'â^^dr^)^ ^ ^<t

W ^^-m ^W-W ^feQ^,^NATURE OF FUNCTION: Baseball practice and games

; GwAes <3uAia\f or "tk'1S^y5 (^ 7;3<5 />^ Fr<»'w fA^ - S^lsm(?e rDATE OF FUNCTION

pfwl^ 5^-ys @ l^ ^MHOURS OF FUNCTION:^ hr aamzsUSERS TO PROVIDE OWN EQUIRBHENT AND HELMETS TO BE WORN FOR SAFETY

$10 FEE: per time for use of overhead lighting, as required. Fee payable upon obtaining the electricalpanel key from the Municipal Office at 9344 Plank Road on Friday between 8:30 a.m. and 4:30 p.m.THE KEY (WHEN PICKED UP) IS TO BE RETURNED FOLLOWING EACH GAME OR PRACTICE BYDROPPING OFF IN MAIL SLOT AT THE MUNICPAL OFFICE FRONT ENTRANCE.

Upon signing, I hereby confirm I have read and acknowledge the receipt of a copy of this Agreementand the Terms & Conditions of Use stateclpn the reversesMe hereof and hereby agree to themsejtate^p

^ySIGNATURE OF APPLICANT: ^"c^ iS

SIGNATURE OF REPRESENTATIVE FOR THE MUNICIPALITY OF BAYHAM:

/>p fit yjlfDATE:\/

Original - renter Copy - Municipality

Draft contract with Straffordville Giants Men's Fastball Tea... Page 106 of 206

TERMS AND CONDITIONS OF FACILITY USE

Ail persons or organizations using the facility must provide a "certificate of insurance" in the minimumamount of $2,000,000 coverage for the duration of this function. The "certificate of insurance" namingthe Municipality of Bayham as the certificate holder, must be presented to the Municipal Clerk priorto use. This includes functions when Council has approved a fee waiver. This Agreement, and thecertificate of insurance must be in the same name(s).

The facility shall not be used for a purpose for which it has not been approved by the Municipality ofBayham or its representative.

The Applicant agrees to have the facility cleared of participants and guests within ONE HALFHOUR AFTER THE GAME / PRACTICE HAS ENDED.

The Applicant agrees to compensate the Municipality of Bayham for any damage done to the bleachers,building, overhead lighting, equipment or property, related to the ball diamond area by any person orpersons using the facilities pursuant to this agreement.

The Applicant agrees to hold and save harmless the Municipality of Bayham from any actions, claims orproceedings brought by any person or organization for injuries, damages, personal loss, or for any otherreason, wherein the Claimant(s) allege such claims, actions or proceedings are the result of attendanceat the facility and the function herein provided for

The Applicant agrees to provide adequate security to maintain order and crowd control for the functionand further agrees not to hold, sponsor or promote any function deemed to be publicly or morallyoffensive or that in any way would contravene any Statute, Law, or Regulation of the Government ofCanada, the Province of Ontario or the Municipality of Bayham.

The users will be responsible for cleanup of the ball diamond grounds and bleachers followinguse.

The Municipality shall not be responsible for stolen, lost or damaged articles, or for personal injuries thatthe Applicant or member of the Applicants organization, or a guest thereof, may sustain or suffer byreason of the use of the facility, equipment or parking area.

Any other conditions deemed necessary are to be written below and initialled by both the Applicant andthe Municipal Representative.

SPECIAL CONDITIONS

THE APPLICANT AGREES THAT USE OF THE BALL DIAMOND ON SATURDAY. AUGUST 23, 2014,(DURING WATERMELON FESTIVAL) IS NOT PERMITTED.

Other arrangements for use may be made upon mutual consent of the user and the Municipality.

FiIe:Agreements/Rental Contract-Park

Original - renter Copy - Municipality


CERTI Fl GATE OF I NSURANCEThis cg-tifi cateisisuad asa matter of Information only arid confa-snoriîtsuporitheoectificatehdder and impoas no liability on the fnsurer.

Thisca1lficat8dQe8not amend, artend or stter Uiecowage afforded by the pdideebdaw.1. CERTIFICATE HOLDER-NAMEAND MAILING ADDRESS ZINSURED'SFULLNAMEAND MAILING ADDRE^

ONTARIO AMATEUR SOFTBALL ASSOCIATION

N/A 17 FIRE ROAD 44POSTAL POSTALCODE HAVELOCKON CODE KOL 1ZO

3. DESCRI FTI ON OF OPERATI ONSn. OCATIONSfSPECIAL ITEMSTO WHICH THISCERTIFI GATE APPLIES SANCTIONED ACTIVITIES OF THE NAMEDINSURED WITH RE33ECT TO SOFTBALL/BASEBALL ACTIVITIES

4. INSURED CLUB NAMEAND MAILING ADDRESS

rri-County Fastball League

LarryLowesPO Box 1147 POSTALSeaforth, ON CODE NOH 1WO5. COVERAGES

This is to certify that the policies of insurance listed below have been issued to the insured named above for the pdcy period indrcated notwrthstanding any requirements, terms orconditionsof any cwitract or other document wHh respecttawhichthiscertificatemay be issued or may pertain. The insurance afforded by the palkaes described herein is subject toall terms, exclusions and conditions of such poficies. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS

nrPE OF INSURANCE INSURANCE EFFECTIVE EXPIRY LIMITS OF LIABILITTCOMPANY DATE DATE (Canadian dollars unless indicated otherwise

AND POLICY NO. COVERAGE DED. AMOUNTOF

I NSURANCECOMMERCIAL GENERAL GAMEDAY INSURANCEJANUARY 1,2014 JANUARY 1,2015 COMMERCIAL GENERAL UABIUPT

NC./AViVA INSURANCELIABIUTT BODILY INJURY AND PROPERTYOOMPANY OF CANADAPOLICY NO. GAMEOOS71 DAMAGE LIABILIP^

B OCCURRENCE UGENERAL AGGREGATEBPER OCCURRENCE $500 $5,000,000

PRODUCTS AND COMPLETEDH PRODUCTS AND / OR $5,000,000OPERATIONS/AGGREGATECOMPLETED OPERATIONSPERSONAL AND ADVERTISING $5,000,000INJURY LABIL1TYB EMPLOYER'S LIABILITY- Any one person or organization

B CROSS LIABILITY MEDICAL PAYMENTS -Any one $10,000person (Third Party)

B TENANTS LEGAL LIABILITY TENANTS LEGAL LIABILITY -Any $2.000,000one premises

. PARTICIPANT LIABILITY

B NON-OWNED AUTOMOBILESGAMEDAY INSURANCEJANUARY 1,2014 JANUARY 1.2015 NON-OWNED AUTOMOBILES $5,000,000I NC./AVIVA INSURANCECOMPANY OF CANADA

B HIRED AUTOMOBILES POL ICY NO. GAME00371 HIRED AUTOMOBILES $1,000 $50,000

OTHER COVERAGES (SPECIFY)H ERRORS&OMISSIONSf GAM EDAY I NSJRANCE JANUARY 1,2014 JANUARY 1,2015 EACH OCCURRENCE $500 $2.000.000

DIRECTORS& OFFICERS I NC./AVIVA INSURANCECOMPANY OF CANADALIABILITYPOLICY NO. GAMEOQS71

iSTSPORT ACCIDENT GAMEDAYINSU RANGE JANUARY 1.2014 JANUARY 1,2015 PRINCIPAL SUM -Any One Insured N/A $50,000I NC./AVIVA INSURANCEPersonCOMPANY OF CANADA

POLICY NO. ACCI 00372

6. CANCELbMION

^ Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor to mail 2Q days written notica to the certfficate holderi named above, but failure to mai! such notice shall impose no obligation or liability of any kind upon the company, its agenteoc representatives.

7. BROKERAGE/AGENCY FULL NAMEAND MAILING ADDRESS 8. ADDITIONAL INSURED NAMEAND MAILING ADDRE^(Commercial General Liability - but only with respect to the operatksns of the NamedInsured)

PEARSON DUNN INSURANCE INC.435 MCNEILLY ROAD N/ASUITE 103STONEY CREEK ON L8E 5E3

If Section 8 is completed, the policy must be endorsed or contain specific language providing Additional Insured status and wily to the extent indicated In such endorsement or policy language.9. CERT! F) GATE AUTHORIZATI ON

ISSUER PEARSON DUNN INSURANCE INC. CONTACT NUMBER(S)

AUTHORIZED REPRESENTATIVE JANET PROCTOR, RIBO TYPE OFFICE NO. TYPE FAX NO.


SIGNATURE OF AUTHORIZED REPRESENTATIVEPEARSON DUNN INSURANCE INC.

j&xh.i^cta^. <

* <;

DATE: April 8, 2014 EMAIL ADDRESS


Correspondence dated April 23, 2014 from Lions Club of Straf... Page 110 of 206

^

C / 3Email dated April 28, 2014 from Gloria Wilson / Doug Park

To Whom it may Concern

We are writing you on behalf of The Bayham SubMission's and requestingpermission to use Bayham property in Port Burwell right below Herman'sRestaurant up to Pitt St. between the two sets of trees (flat space).

We have permission to use the adjacent museum property to the north-eastside of Museum of Naval History parking lot, for our up and coming OjibwaFest on May 17,2014 from 8:00 a.m. until 4:00 p.m. which will includevendors and our Silent Auction.

We will maintain the property and make sure it is left with no garbage etc.

Yours Truly

Bayham SubMission Members

Doug ParkConnie TolgMaryellen MillerLarry BuchananVilma BarvinekGloria WilsonTom Wilson

Correspondence dated April 28, 2014 from Bayham SubMission M... Page 111 of 206

CORPORATION OF THE MUNICIPALITy OF BAYHAM

STAFF REPORT

TO: Mayor & Members of Council DATE: May 1,2014FROM: Public Works Manager FILE:

SUBJECT: WASHROOM & CHANGE ROOMNUMBER: PW2014-13

CLEANING SEVICES REQUEST FORQUOTATION

Purpose

The purpose of this report is to further discuss the awarding of the request for quotation forthe washroom and change room cleaning services at the Port Burwell Municipal Beach toMarc Cema.

Background

Council may recall that staff was directed to advertise for the cleaning services for the PortBurwell Municipal Beach. The quotation was based on the specifications attached and is alump sum for the entire season from May to September. Staff was directed to furtherinvestigate if Mr. Cema's company has the required WSffi and insurance documents in place.Staff Comments

A verbal update will be provided to Council regarding Mr. Cema's company.

Strategic Plan Goal(s)

Goal #1 - Practice responsible financial management

Respectfully ^Lbpattited,

^.» \}

Vance Czerwinski, Public Works Manager

Staff Report PW2014-13 regarding "Washroom & Change Room Cle... Page 112 of 206

^

MUNICIPALITY OF BAYHAM

MEMORANDUM

&.0/DATE: APRIL 25, 2014

TO: Council FROM: LyndaMillard, Clerk

RE: By-laws 2014-044, 048 & 049 NUMBER: C2014-13

1. Further to the Agreement of Purchase & Sale of the old fireball property in Port Burwellapproved by Council at the last Council meeting, staff advise that the offer has beenaccepted. By-law 2014-044 authorizing the Mayor and Clerk to sign the necessarydocuments to complete the transaction has been prepared and is provided for enactment byCouncil.

Attachment: By-law 2014-044

2. Further to approval of By-law 2014-039, it has come to staffs attention that this by-lawnumber has been issued for two different by-law approvals.

The first was to approve amendments to the appoinbnent of municipal officers andemployees on April 3, 2014. The second by-law with the same number was approved at

ththe April 17 meeting and was issued for the Official Plan Amendment.

Rather than delay the OPA, staff has chosen to request Council to repeal the Officers &Employee appointments By-law 2014-039 and enact appointments By-law 2014-048(appoints Paul Shipway as Administrator and removes Sharon Lannour as ActingAdministrator).Attachment: By-law 2014-048

3. As Council may recall the agreement with Sharon Lannour to fill the position of ActingAdministrator/Treasurer ends May 6, 2014. Further to discussion with Mayor Ensregarding retaining Ms. Larmour in the Treasurer position, she has confirmed she is willingto be retained on an as needed/as available basis, as requested by municipal staff(Administrator / Clerk). This agreement would commence on May 14, 2104 and terminateupon decision by the Corporation that the services are no longer required.Attachment: By-law 2014-049

Reco mmendation:

"THAT By-laws 2014-044, 2014-048 and 2014-049, be presented to Council for enactment."

Memorandum C2014-13 regarding "By-Laws 2014-044, 048 & 049".... Page 113 of 206

Mem

orandum C

2014-13 regarding "By-Law

s 2014-044, 048 & 049"....

Page 114 of 206

THE CORPORATION OF THE


BY-LAW NO. 2014-044

A BY-LAW TO AUTHORIZE THE SALE OF LANDS OWNED BY THEMUNICIPALITY OF BAYHAM

WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that amunicipality has the capacity, rights, powers, and privileges of a natural person for the purpose ofexercising its authority under this or any other Act.

AND WHEREAS Section 268(1) of the said Municipal Act provides in part that everymunicipality with authority to sell land shall pass a by-law establishing procedures governing thesale of land.

AND WHEREAS the Municipality of Bayham passed By-law No. 2002-059 to establish aprocedure governing the sale of municipal owned land.

AND WHEREAS the Council of the Municipality of Bayham is desirous of selling propertyowned by the Municipality, and has completed procedures pursuant to By-law No. 2002-059 for thesale of the subject lands.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THEMUNICPALITY OF BAYHAM ENACTS AS FOLLOWS:

1. THAT the Council of the Municipality of Bayham authorizes the Mayor and Clerk toexecute such documents as may be necessary to provide for the sale of real propertydescribed as Plan 12 Part Market Square, identified as #24 Pitt Street, former Village ofPort Burwell, Municipality ofBayham, County ofElgin, and assigned roll number 34-01-002-001-29900-000 and Plan 12, East Part Lot 14, vacant land parcel having frontage onErieus Street, former Village of Port Burwell, Municipality of Bayham, County of Elgin,and assigned roll number 34-01-002-001-18500-0000 to Vladimir Nikolic for considerationof $75,000.

2. AND THAT this by-law shall come into full force and effect upon final passing.

STREAD A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1BT DAYOF MAY 2014.

MAYOR CLERK


Mem

orandum C


s 2014-044, 048 & 049"....

Page 116 of 206


BY-LAW 2014-048

BEING A BY-LAW TO FURTHER AMENDBY-LAW NO. 2013-110

A BY-LAW APPOINTING MUNICIPALOFFICERS AND EMPLOYEES FOR THE


AND TO REPEAL 2014-039 (re appointing municipal officers & employees)

WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalitiesmay appoint officers and employees as may be necessary for the purposes of the Corporation;

WHEREAS the Council of the Municipality ofBayham did on December 19, 2013 pass By-law 2013-110 appointing officers and employees;

WHEREAS the Council of the Municipality ofBayham did by By-laws 2014-006 and 2014-034 amend By-law 2013-110;

AND WHEREAS, the Council of the Municipality of Bayham deems it necessary andexpedient to farther amend By-law 2013-110 to add the name of Paul Shipway asAdministrator _/ Deputy Clerk / Deputy Treasurer / Alternate Community EmergencyManagement Co-ordinate and remove the name of Sharon Larmour as the ActingAdministrator / Treasurer / Tax Collector.

AND WHEREAS By-law 2014-039 regarding appointment ofmunicipal officers & employeeswas numbered in error;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THEMUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:

1. THAT changes be made to the ofRces / positions and / or employees appointed to act inthe capacity provided in the Municipality ofBayham for the purpose of administeringand where applicable enforcing municipal by-laws and Provincial Statutes andRegulations associated with each position and the approved job descriptions are to befulfilled as follows:

Office/Position Name

1. Administrator / Deputy Clerk / Dq)uty Treasurer/Alternate Community Emergency ManagementCo-ordinator Paul Shipway

2. THAT the name ofSharon Larmourbe removed as Acting Administi-ator;


B/L 2014-048 Page 2

2. THAT By-law 2014-039 regarding appointment of municipal officers & employeesbe hereby repealed, effective upon enactment of this by-law;

4. THAT in all other aspects this by-law shall come into force and take effect on May6, 2014;

5. AND THAT in all other aspects By-law 2013-110, as amended, shall remain in fullforce and effect.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 1st dayof May 2014.

Mayor Paul Ens Clerk Lynda Millard




BY-LAW NO. 2014-049

A BY-LAW TO AUTHORIZE THE EXECUTIONOF A SERVICE CONTRACT AGREEMENT BETWEEN THE

MUNICIPALITY OF BAYHAMAND

SHARON LARMOUR

WHEREAS the position of Treasurer for the Municipality ofBayham will be vacant effectiveMay 7th 2014;

AND WHEREAS the Council of the Municipality ofBayham has determined and deemed itnecessary to have an individual in place to discharge the duties of a Treasurer to pursuant to theMunicipal Act 2001, S.O. 2001 Chapter 25;

AND WHEREAS the Council of the Corporation of the Municipality ofBayham now deems itnecessary and expedient to enter into a service contract Agreement with Sharon Larmour;


1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement,attached hereto as Schedule "A" and forming part of this by-law, between SharonLarmour and the Municipality ofBayham, for the provision of Treasury ManagementServices for the Municipality ofBayham;

2. THAT this by-law shall come into full force and effect upon final passing.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1STDAY OF MAY 2014.

MAYOR CLERK


Mem

orandum C


s 2014-044, 048 & 049"....

Page 120 of 206

Schedule "A" to By-law 2014-049 -1-

AGREEMENT

THIS AGREEMENT made as of the day of 2014.

BETWEEN:

The Municipality ofBayham,A Corporation incorporated under the laws of the province of Ontario,

Hereinafter referred to as the "Corporation"

OF THE FIRST PART»

>

-and-

Sharon Larmour

of the Village of Port Stanley, in the province of Ontario,

Hereinafter referred to as the "Consultant"

OF THE SECOND PART.

WHEREAS the Corporation is desirous of engaging the services of the Consultant withrespect to Ac management of the business being carried on by the Municipality (the"Corporation");

AND WHEREAS the Consultant is desirous of providing her services in conjunctionwith the management of the Municipality;

NOW THEREFORE in consideration of the mutual covenants exchanged between theparties and the sumof$LOOPaid by each to each other (the receipt whereof bemg herebyacknowledged) THE AGREEMENT WITNESSETH:

1. The Corporation hereby hires and retains the Consultant to perform, the statutory dutiesof the Treasurer position as set out under Sections 229 and 286 (1) of the Municipal Act2001,8.0.2001 Chapter 25:

(a) To carry out matters relating to the financial management of the Municipality.

(b) To assist and give guidance to the Council of the Corporation in the general financialmanagement of the Municipality. (Collectively referred to herein as "ConsultingServices").

2, The Consultant agrees to be bound by the provisions hereof and to perform theConsulting services required to be performed by her pursuant to the provisions hereof,diligently and in good faith and with a view to the best interest of the Corporation.


Schedule "A" to By-law 2014-049 2-

3. The remuneration paid to the Consultant for fhe Consulting Services shall be$75.00 per hour invoiced in arrears on a weekly basis plus 40 cents per kilometre travel.

4. The Consultant shall work on an as need/as available basis being contacted by municipalstaff when the need for the service arises and providing the consultant is available.

5. The term of this Agreement shall commence on May 14, 2014 and terminate upon thedecision by the Corporation that the service is no longer required.

6. The Corporation or the Consultant may terminate this Agreement at any time on five (5)days written notice. Upon a breach of this agreement, either party may withdraw fromthe agreement without notice or cash in lieu of notice or other financial penalty.

7 The Consultant agrees to pay any and all statutory payroll deductions for its employeesacting on behalf of the Corporation under the terms of this agreement, as the Consultantis the employer and the Corporation is a contractor of services.

8. The parties agree that this Agreement shall be governed in accordance with the laws ofthe province of Ontario.

9. Any notice to be given hereunder shall be valid and effective only when personallydelivered.

IN WITNESS WHEREOF the parties have caused this Agreement to beexecuted as of the day and year first above written.

(Witiiess) )Sharon Lannour)(The Consultant)

) The Municipality ofBayham)(The Corporation)

)Mayor

)Clerk



STAFF REPORT

TO: Mayor & Members of Council DATE: April 28, 2014FROM: LyndaMUlard, Clerk FILE: C07

SUBJECT: Compliance Audit Committee NUMBER: C2014-01

PurposeTo recommend the establishment of an Elgin Election Compliance Audit Committee.Background:The Municipal Elections Act, (MEA), as amended, requires that every municipality appoint aCompliance Audit Committee prior to October 1st in the year of a Municipal Election.

Comments / Analysis

The following summarizes the requirements for a Compliance Audit Committee as set out insections 81 and 81.1 of the MEA:

mandatory appointment by all municipalities.

minimum of three, maximum of seven members.

the committee shall not include members of Council, employees or officers of the.

municipality or any persons who are candidates in the election for which the committee isestablished

appointed by October 1st of election yearserve for a term concurrent with the term of office of the Council that takes officefollowing the next regular electionClerk has specific responsibility for the committee..

Nothing in the legislation precludes municipalities from sharing a Compliance Audit Committee.As the Council is aware, the Elgin municipalities did share a Committee for the 2010 MunicipalElection. Requests for Compliance Audits are usually not significant in number. There was onlyone request (Malahide) received in the County related to the 2010 Municipal Election. As aresult, a shared Committee should be able to continue to handle the potential workload. ElginClerks have discussed the benefits and agreed to recommend the establishment of a JointCompliance Audit Committee again for the 2014 Municipal Election.

The powers and functions of a Compliance Audit Committee are as follows:consider a compliance audit application received from an elector and decide whether it.

should be granted or rejected;if the application is granted, appoint an auditor to conduct a compliance audit;receive the auditor's report;.

consider the auditor's report and if the report concludes that the candidate appears.

to have contravened a provision of the MEA relating to election campaign finances, thecommittee may commence legal proceedings against the candidate for the apparentcontravention;

Staff Report C2014-01 regarding "Compliance Audit Committee ... Page 123 of 206

Report C2014-01 -2-

if the report indicates that there was no apparent contravention and the committee findsthat there were no reasonable grounds for the application, the council is entitled torecover the auditor's costs from the applicant.

The Process

All candidates are required to file provincially-prescribed financial statements with the Clerkdetailing their campaign financing activities. An eligible elector who believes, on reasonablegrounds, that a candidate has contravened the MEA, relating to campaign finances, may applyfor a compliance audit of the candidate's election campaign finances. The application must bemade in writing to the Clerk, including the reasons for the elector's belief that the candidatehas contravened the MEA and must be made within 90 days after the latest of:(a) the filing date under section 78;(b) the candidate's supplementary filing date, if any, under section 78;(c) the filing date for the final financial statement under section 79.1; or(d) the date on which the candidate's extension, if any, under subsection 80(4) expires.

The Committee

The proposed terms of reference attached as schedule "A" to By-law 201 050 provides for anElection Compliance Audit Committee composed of at least three (3) to a maximum of seven (7)members.

It is important that the Election Compliance Audit Committee members possess in-depthknowledge of the campaign finance rules of the MEA so that they can make independentdecisions on the merits of the applications. As the Committee will operate as a quasi-judicialcommittee, prior experience on a committee, task force or tribunal would be an asset. ACommittee composed of professionals such as auditors, accountants, lawyers, academics andother individuals having a familiarity with municipal election campaign financing rules isrecommended.

To avoid possible conflicts of interest, any member appointed to the ElectionCompliance Audit Committee, must declare that they will not prepare the financial statements ofany candidate running for office on Council for the term for which the Committee is established.Therefore, any member appointed to the Committee would have to agree to this in writing, priorto the appointment being made. Failure to adhere to this requirement shall result in the individualbeing removed from the Committee.

Financial Implications to BudgetThe municipality is responsible for any costs resulting from the review of applications submittedto the Election Compliance Audit Committee. These costs include:

Committee members' honorarium, which is being recommended to be $100.00 per.

member, per meeting, plus current mileage rate;auditor's costs to perform an audit;.

costs related to the Committee's operations and activities;.

legal costs related to an appeal to the Ontario Court of Justice with respect to a decision.

of the Committee;legal costs to undertake legal action against the candidate for violations of the elections.

finance provisions of the MEA.


Report C2014-01 -3-

Factors involved in determining Election Joint Compliance Audit Committee costs includethe number of compliance audit applications that are received, the number of meetings that arerequired to be held, and the complexity of the audits that need to be conducted. It is thereforedifficult to pre-determine the costs that will result from the establishment of the Election JointCompliance Audit Committee process, as the number of applications to be submittedare unknown in advance. It is recommended that the Elections Reserve be identified as thesource of finance for the operational expenses of the Election Joint Compliance AuditCommittee. An application filing fee of $25 was considered in 2010.

RECOMMENDATION

"THAT By-law 2014-050, being a by-law to adopt the terms of reference to establish an ElginElection Joint Compliance Audit Committee for the 2014 Municipal Election, as required by theMunicipal Elections Act, 2006, as amended, be presented to Council for enactment;

AND THAT the annual operating costs of the Municipal Elections Compliance Audit CommitteewiU be financed through the Election Reserve."

Strategic Plan Goals:Goal #1 Practice responsible financial managementGoal # 3 Create a positive business atmosphereGoal # 4 Be dedicated to service excellenceGoal # 6 Provide and encourage attractive lifestyle choices

Respectfully submitted

laNÂjD^0C^^r\^-r\c

Ly&ia Millard, Clerk

Attach: By-law 2014-050 Authorizing the establishment of an Elgin Election JointCompliance Audit Committee


BY-LAW # 2014-050


Being a By-law toêstablish an Elgin Election Joint Compliance Audit Committee for the2014 Municipal Election m accordance with Sections'81 and 81.1 of fbcMimicipal

Elections Act, 2006, as amended.

WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amendedprovides that a municipal power shall be exercised by by-law;

AND WHEREAS section 9 of the Municipal Act, 2001 provides that a municipality hasthe caPacity. rights, powers and privileges of a natural person for the purpose; ofexercising its authority under this or any other Act;

AND WHEREAS subsection 10(1) of the Municipal Act, 2001 provides that a-""PaUty.ayp.vide any service or thing that the municipality considers-necessaryor desirable for the public;

^^^^ts!îl'^lôf?-eMTC!?a^mectlons^ct),20?6a.asamendedûres Council to establish a Compliance Audit Committee for the 2014 MunicipalElection;

^?-^HB?ÂS^?li\B/-law a?d the-Tl?ms °fReference attached hereto comply withthe Section 270 of the Municipal Act, 2001 with respect to the manner m wtuchtfaemunicipality will tiy to ensure that it is accountable to the public for its actions and themanner in which the municipality will try to ensure that its actions are transparent toi thepublic;

NOW THEREFORE the Council of the Municipality ofBayham enacts as follows:

L ^HA^the attachedTermsiofReference;to establish the Elgin Election JointCompliance Audit Committee for the 2014 Municipal Election be adopted ashereto attached as Appendix "A" ajnd fanning part of this By-law;

2. THAT this by-law shall come into force and take effect upon the passing thereof.


MAYOR CLERK


APPENDIX "A"TO

BY-LAW NO. 2014-050

TERMS OF REFERENCE

ELGIN ELECTION JOINT COMPLIANCE AUDIT COMMITTEEFOR 2014 MUNICIPAL ELECTION

1. Name of Committee

The name of the Committee is the "Elgin Election Joint Compliance Audit Committee"2. Term of the Committee

J!^^^^t!eif ^êês!a?if?ed b,efore voting daymd wil1 complete its work afterdâUngwith all compliance audit applications received fro. the 2014 general ,Tpalelection.

3. Mandate

The powers and functions of the Committee are set out in subsection 81 of the MunicipalElections Act, 1996, as amended (MEA). The Committee will be required to:

(a) review and consider a compliance audit application received from an electorand decide whether it should be granted or rejected;

(b) ifthe aPPlication is granted, appoint an auditor to conduct a compliance audit;(c) receive the auditor's report;(d) consider the auditor's report and if the report concludes that the candidate

appears to have contravened a provision of the MEA relating to electioncampaign finances, the committee may commence legal proceedings againstthe candidate for the apparent contravention; and

(e) if the report indicates that there was no apparent contravention and thecomimttee finds that there were no reasonable grounds for the application, thecouncil is entitled to recover the auditor's costs from the applicant.

4. Composition

?l^°!nmêe w\u,be composed ofat least three (3) and no more than seven (7)^lembers of,the p^lic; êmb?r?mu? Possess an in-depth knowledge of the campaignfinancing rules of the MEA and therefore m^bership will be drawn ^ the fouSw-Sgstakeholder groups:

(a) accountirlg and audit-accountants or auditors with experience in preparing orauditing the financial statements of municipal candidates;


(b) academic - college or university professors with expertise in political scienceor local government administration;

(c) legal profession - with experience in municipal law, municipal election law oradministrative law;

(d) professionals who in the course of their duties are required to adhere to codesor standards of their profession which may be enforced by disciplinarytribunals; and

(e) other individuals with knowledge of the campaign financing rules of theMEA.

It is noted that:

Members of Council, employees or officers of the municipalities or any persons.

who are candidates in the election for which the committee is established are noteligible to be appointed to the Committee, pursuant to clause 81.1(2) of Ac MEA.An indmdual sha11 be deemed ineligible to be a member of the Committee if they.

prepare the financial statements of any candidate running for office on municipalCouncil during the term for which the Committee has been established.To avoid possible conflicts of interest, an auditor or accountant appointed to the.

Committee must agree in writing to not undertake the audits or preparation of thefinancial statements of any candidates seeking election to Council. Failure toadhere to this requirement will result in the individual being removed from theCommittee.

5. Membership Selection

A Nominatmg Committee consisting of the Clerks from each of the municipalities will^^^r^^l.^^^^ !?^Tâl?îci?.io^.arld. wmPrePM'e a proposed JointCommittee membership list for consideration by the Municipal Councils.

Members will be selected on the basis of the following:

(a) demonstrated knowledge and understanding of municipal election campaignfinancing rules and knowledge of the MEA and related regulations;

(b) proven analytical and decision-making skills;(c) experience working a committee, administrative tribunal, task force or similar

1

setting;(d) availability and willingness to attending meetings; and(e) excellent oral and written communication skills.

6. Meetings

The Committee will meet as needed, with meetings to be scheduled by the Clerk of themunicipality where a compliance audit application is received, in accordance with the


MEA requirements. The Clerk of the host municipality shall ensure and verify thevalidity of the meeting. The Clerk will contact all members to ensure that a quorum ofmembers is able to attend the said meeting.

The Committee members will select a Chair from amongst its members at its first>

meeting.

The Committee will conduct its meetings in public, subject to the need to meet in closedsession for the purpose authorized under Section 239 of the Municipal Act, 2001.

Meetings will be held at the location determined by the Clerk of the host municipality.7. Remuneration

.^nlberso^the committee sha11 be paldan honorarium of $100 per meeting, plusmUeage at the cu^nt mileage rate established by the host .unicipality. ^Council ofthe host municipality shall pay all costs relative to the respective application.8. Staff Support

The Clerk or designate of the host municipality shall act as the Secretary to theCommittee and provide support where required.

Revised April, 2014.

f


9


STAFF REPORT

TO: Mayor & Members of Council DATE: April 28, 2014

FROM: Lynda Millard, Clerk FILE: C07

SUBJECT: Compliance Audit Committee Appointments NUMBER: C2014-04

PurposeTo recommend appoinbnents to the Elgin Election Joint Compliance Audit Committee.

Background:The Municipal Elections Act, (MEA), as amended, requires that every municipality appoint aCompliance Audit Committee prior to October 1st in the year of a Municipal Election.

Earlier in 2014, the Clerks of each municipality in Elgin County discussed and agreed to againrecommend establishing a "joint" compliance audit committee for the 2014 Municipal Election.Each of the Clerks are currently asking their respective Councils to approve the recommendedTerms of Reference and By-law to establish the said Joint Committee and then to subsequentlyproceed to appoint members to the Joint Committee.

Comments / Analysis

Advertising for prospective Committee Members was undertaken in February and March, 2014:by placing an ad in the local newspapers;.

by contacting the previous members of the Joint Committee from the 2010 Municipal.

Election whom we thought may be interested; andby posting an ad on the municipal websites..

Four of the previous Committee Members from the 2010 Joint Committee indicated that theywould be willing to continue as members of the Joint Committee for the upcoming term. Nofurther applications were received through the other methods of advertising.

The following is a list of those four individuals who have agreed to serve on the EIgin ElectionJoint Compliance Audit Committee for the 2014 Municipal Election:

Dr. Tim Cobban - is an Assistant Professor for the Department of Political.

Science at The University of Western Ontario. He has a PhD in political scienceand teaches in the Master of Public Administration program. He is very familiarwith the Municipal Elections process.

Patricia Miller - is a Barrister & Solicitor. Her legal training and experience.

includes many aspects of municipal law. She has knowledge and experience withworking during provincial and municipal elections.


Report C2014-04 -2-

Christene Scrimgeour - is a Chartered Accountant and is familiar with the.

Municipal Act and the Municipal Elections Act. She is an auditor for a number ofmunicipalities.

Andrew Wright - is a lawyer at Siskinds LLP, in London. He specializes in.

Municipal Law. He is very familiar with the legislative requirements as theypertain to Municipal Elections.

It is felt that the four individuals noted above hold the experience and knowledge required toserve on the Joint Committee, with expertise in finance, legal and municipal legislative

*

requirements.

Financial Implications to BudgetN/A

RECOMMENDATION

"THAT By-law 2014-051, being a by-law to appoint Dr. Tim Cobban, Patricia MUler,Christine Scrimgeour and Andrew Wright, and to the Elgin Election Joint ComplianceAudit Committee for the 2014 Municipal Election, be presented to Council for enactment."

Strategic Plan Goals:Goal # 1 Practice responsible financial managementGoal# 3 Create a positive business atmosphereGoal # 4 Be dedicated to service excellenceGoal # 6 Provide and encourage attractive lifestyle choices

Respectfully submitted

^ yr^ £o^ \-c^JLstÛ]^^Lynda Millard, Clerk

Attach: By-law 2014-051 Appointing members to the Elgin Election Joint Compliance AuditCommittee


THE CORPORATION OF THE MUNICIPALITYOFBAYHAM

BY-LAW 2014-051

Being a By-law to appoint members to the Elgin Election Joint Compliance Audit Committee forthe 2014 Municipal Election.

WHEREAS Sections 81.1(1) of^ the Municipal Elections Act, 2006, as amended, requiresCouncil to establish a Compliance Audit Committee;

AND WHEREAS by By-law 2014-050 Council of the Municipality ofBayham did establish theElgm Election Joint Compliance Audit Committee for the 2014 Municipal Election and adoptedits Terms of Reference by By-law 2014-050 on May 1, 2014;

AND WHEREAS Council deems it necessary to appoint members to the Elgin Election JointCompliance Audit Committee for the 2014 Municipal Election;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THEMUNICIPALITY OF BAYHAM HEREBY ENACTS AS FOLLOWS:

L .THAT tile followmg individuals be appointed to the Elgin Election Joint Compliance AuditCommittee for the term December 1, 2014 to November 30, 2018:

Dr. Tim Cobban,.

Pafaicia Miller,.

Christene Scrimgeour, and.

Andrew Wright;.

2' '^ND THAT this by-law sha11 come mto force and take effect on the date of the final passingthereof.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1ST DAY OFMAY, 2014.

MAYOR CLERK




BY-LAW NO. 2014-044

A BY-LAW TO AUTHORIZE THE SALE OF LANDS OWNED BY THEMUNICIPALITY OF BAYHAM

WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that amunicipality has the capacity, rights, powers, and privileges of a natural person for the purpose ofexercising its authority under this or any other Act.

AND WHEREAS Section 268(1) of the said Municipal Act provides in part that everymunicipality with authority to sell land shall pass a by-law establishing procedures governing thesale of land.

AND WHEREAS the Municipality of Bayham passed By-law No. 2002-059 to establish aprocedure governing the sale of municipal owned land.

AND WHEREAS the Council of the Municipality of Bayham is desirous of selling propertyowned by the Municipality, and has completed procedures pursuant to By-law No. 2002-059 for thesale of the subject lands.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THEMUNICPALITY OF BAYHAM ENACTS AS FOLLOWS:

1. THAT the Council of the Municipality of Bayham authorizes the Mayor and Clerk toexecute such documents as may be necessary to provide for the sale of real propertydescribed as Plan 12 Part Market Square, identified as #24 Pitt Street, former Village ofPort Burwell, Municipality ofBayham, County ofElgin, and assigned roll number 34-01-002-001-29900-000 and Plan 12, East Part Lot 14, vacant land parcel having frontage onErieus Street, former Village of Port Burwell, Municipality of Bayham, County of Elgin,and assigned roll number 34-01-002-001-18500-0000 to Vladimir NikoUc for considerationof $75,000.

2. AND THAT this by-law shall come into full force and effect upon final passing.

STREAD A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1s" DAYOF MAY 2014.

MAYOR CLERK

By-Law 2014-044 A By-Law to authorize the sale of lands ... Page 133 of 206

CORPORATION OF THE


BY-LAW NO. 2014-045

A BY-LAW TO IMPOSE A WATER RATE UPONOWNERS OF LAND WHO DERIVE OR WILL ORMAY DERIVE A BENEFIT FROM WATERSWORKS PERFORMED TO THE RICHMONDWATER SYSTEM SUFFICIENT TO PAY THEMUNICIPAL PORTION OF THE CAPITAL COSTOF THE WORKS.

WHEREAS THE Council of the Corporation of the Municipality of Bayham hasdetermined to construct certain water works to service and benefit a certain part of theMunicipality by law pursuant to its powers under Part XII, Section 391 (1) of theMunicipal Act 2001 as amended (the " Municipal Ac f}

AND WHEREAS the Council of the Municipality is authorized by Part XII of theMunicipal Act to impose a water rate upon owners or occupants of land who derive orwill or may derive a benefit from the construction of the new municipal drinking watersystem in Richmond sufficient to pay all or such portion of the capital costs of the waterworks as Council deems appropriate;

AND WHEREAS the lands to be benefited and charged with the water rate are asoutlined in the map which forms Schedule "A" to this By-Law and have been designatedby Council as the Specific Benefit Area of the works;

AND WHEREAS THE Municipality has determined that the capital costs of such waterworks shall be rated against the lands outlined in Schedule "A" and shall be borne by theowners or occupants from time to time of said lands;


1. For the purpose hereof, the following words when used in the By-Law, shall havethe following meaning

(a) All of the following shall have the same meaning as ins provided thereforeunder Part XII, Section391 (1) of the Municipal Act 200

(i) "benefit"(h) "Immediate benefit"(iii) "deferred benefit"(iv) "capital costs"(V) "water service rate"

(vi) "water works"(vii) "water rate"

By-Law 2014-045 A By-Law to impose a Water Rate (Richmon... Page 134 of 206

(b) All of the following shall have the meaning hereinafter set forth:

(i) "Basic Water Rate" means the water rate assessed and imposed on a perlot basis without reference to any financing charges and shall be asidentified in Schedule "B" hereto;

(ii) "Deferred Benefit Lots" are new lots created by development after theinitial date of passage of this by-law which will become subject to awater rate upon their creation;

(iii)"Development" means the creation of a new lot from any parcel of landwithin the Specific Benefit area, whether by way of severance plan ofsubdivision, plan of condominium or otherwise, after this by-lawcomes into force, and the said new lot(s) have access to the works ;

(iv) "Immediate Benefit lots" are separate lots identified by street address andassessment roll numbers in Schedule "B" hereto which will receive orbe deemed to receive immediate benefit from the construction of the

new municipal drinking water system;(v) "New lots" are separate lots created by development within the Specific

Benefit Area which are not in existence as separate lots as of the dateof the passage of this by-law;

(vi) "Rate" means the water rate assessed or to be assessed and imposed uponowners or occupants of immediate benefit lots which rate inaccordance with this By-law is set out in Schedule "B" hereto, anddeferred Benefit lots in accordance with this by-law;

(vii) "Specific Benefit Area" means the lands outlined and shaded in"Schedule A" hereto which represents the lands which will receivebenefit, either immediate or deferred, from the construction of the newmunicipal drinking water system in Richmond;

(viii) "Works" means the water works constructed to service and benefit theSpecific Benefit Area;

2. The Works shall be constructed by the Municipality to service and benefit theSpecific Benefit Area.

3. The Rate shall be assessed and imposed on the owners or occupants of lands withinthe Specific Benefit Area which rate shall be sufficient to pay for not less than allcapital costs of the Works

4. For the purpose of this by-law, the capital costs of the Works shall include the interestamounts payable on any debenture to be issued for the Works.

5. The Rate applicable to all Immediate Benefit lots is set forth in Schedule "B" to thisby-law. Deferred benefit lots will be assessed and become subject to the rates whendevelopment occurs.

6. The Rate shall be imposed for a period of twenty (20) years commencing,

(a) hi the case of Immediate Benefit Lot with an existing building, in thecalendar year in which this by-law is passed.

(b) In the case of Deferred Benefit Lots, in the calendar year in whichdevelopment occurs.


7. The Rate in respect of all Immediate Benefit Lots shall be payable in those amounts asprovided for in Schedule "B" and the Rate assessable and payable for DeferredBenefit Lots shall be calculated and assessed in the same manner as Immediate

Benefit lots. Furthermore, the Rate assessable and payable for Deferred Benefit Lots,shall be fixed at the Basic Water Rate for single family residential Immediate BenefitLots, as set out in Schedule "B", unless otherwise determined and fixed by anamendment to this By-.law.

8. An owner or occupant of an Immediate Benefit Lot or a Deferred Benefit Lot uponwhich the Rate is assessed and imposed may continue such Rate for a payment in cashin the amount specified in Schedule "B". The payment in cash shall be due andpayable to the Municipality by the owner or occupants:

(a) in the case of an Immediate Benefit Lot, in the calendar year in which this by-law was passed; and

(b) in the case of a Deferred Benefit Lot, in the calendar year in whichDevelopment occurs.

9. Subject to section 6, the Rate shall be collected by the Municipality on the annualFinal Tax installment split evenly between the two final installment payments

10. The Rate imposed under this By-law upon any owner or occupant of land within theSpecific Benefit Area is a lien and charge upon the land. The Treasurer shall enterThe same upon the collector's roll and the treasurer shall proceed to collect it in thesame manner, as nearly as may be, as municipal taxes are collected.

11. Despite any other provision of this By-law, the revenue from the Rate imposed inrespect of Deferred Benefit Lots, to the extent that it may exceed the amountrequired for payment of any part of the outstanding capital costs of the Works, shallbe set aside and segregated by the Municipality and shall be used only for futurecapital improvements to the works.

12. The Schedules appended to this By-law are a part of the By-law.

13. That this By-law shall come into full force and effect upon final passing.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1stDAY OF MAY, 2014.

MAYOR CLERK


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By-Law

2014-045 A B

y-Law to im

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By-Law 2014-046 A Provisional By-Law to Provide for Drai... Page 138 of 206
































THE CORPORATION OF THE MUNICIPALITY OF BAYHAMBY-LAW 2014-047

A BY-LAW TO AUTHORIZE THE EXECUTIONOF A MUNICIPAL FUNDING AGREEMENT BETWEEN THE


THE ASSOCIATION OF MUNICIPALITIES OF ONTARIOAND REPEAL BY-LAW NO. 2005-110

WHEREAS the Government of Canada makes up to $2 billion per year available for allocation by theGovernment of Canada forthe purpose of municipal/ regional and First Nations infrastructure starting inthe fiscal year beginning on April 1, 2014 under Section 161 of Keeping Canada's Economy and JobsGrowing Act, S.C. 2011, c. 24;

WHEREAS Canada/ the Province of Ontario/ Ontario municipalities as represented by AMO and Torontoare signatories to the administrative agreement on The Federal Gas Tax Fund on April 1, 2014 (the"Canada-Ontario-AMO-Toronto Agreement")/ whereby AMO agreed to administer federal gas tax fundsmade available to Ontario municipalities, excluding Toronto, pursuant to the Canada-Ontario-AMO-Toronto Agreement on behalf of Canada;

WHEREAS the Canada-Ontario-AMO-Toronto Agreement contains a framework for the transfer offederal gas tax funds to Ontario municipalities represented by AMO and Toronto to provide stable/reliable and predictable funding for municipal infrastructure purposes;

WHEREAS the Recipient wishes to enter into this Agreement in order to participate in the federal GasTax Fund;

WHEREAS AMO is carrying out the fund administration and coordinating role in accordance with itsobligations set out in the Canada-Ontario-AMO-Toronto Agreement and it will accordingly undertakecertain activities and require Recipients to undertake activities as set out in this Agreement.


1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute theAgreement attached hereto as Schedule "A" and forming part of this by-law, between TheCorporation of the Municipality of Bayham and The Association of Municipalities of Ontario,being a Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues;

2. THAT this by-law shall come into full force and effect upon final passing;

3. AND THAT By-law 2005-110 be hereby repealed.

STREAD A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS I31 DAY OF MAY 2014.

MAYOR CLERK

By-Law 2014-047 - A By-Law to authorize the Execution of a M... Page 170 of 206

Schedule "A" toB/L 2014-047

MUNICIPAL FUNDING AGREEMENT

FOR THE TRANSFER OF FEDERAL GAS TAX FUNDS

This Agreement made in duplicate as of 1st day of April, 2014.

BETWEEN:

THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO

(referred to herein as "AMD")

AND:

THE MUNICIPALITY OF BAYHAM

(a municipal corporation pursuant to the Municipal Act, 2001, referred to herein as the"Recipient")

WHEREAS the Government of Canada makes up to $2 billion per year available for allocationby the Government of Canada for the purpose of municipal, regional and First Nationsinfrastructure starting in the fiscal year beginning on April 1 , 2014 under Section 161 of KeepingCanada's Economy and Jobs Growing Act, S.C. 2011, c. 24;

WHEREAS Canada, the Province of Ontario, Ontario municipalities as represented by AMOand Toronto are signatories to the administrative agreement on The Federal Gas Tax Fund onApril 1, 2014 (the "Canada-Ontario-AMO-Toronto Agreement"), whereby AMO agreed toadminister federal gas tax funds made available to Ontario municipalities, excluding Toronto,pursuant to the Canada-Ontario-AMO-Toronto Agreement on behalf of Canada;

WHEREAS the Canada-Ontario-AMO-Toronto Agreement contains a framework for the transferof federal gas tax funds to Ontario municipalities represented by AMO and Toronto to providestable, reliable and predictable funding for municipal infrastructure purposes;

WHEREAS the Recipient wishes to enter into this Agreement in order to participate in thefederal Gas Tax Fund;

WHEREAS AMO is carrying out the fund administration and coordinating role in accordancewith its obligations set out in the Canada-Ontario-AMO-Toronto Agreement and it willaccordingly undertake certain activities and require Recipients to undertake activities as set outin this Agreement.

THEREFORE the Parties agree as follows:

1. DEFINITIONS AND INTERPRETATION

1.1 Definitions. When used in this Agreement (including the cover and executionpages and all of the schedules), the following terms shall have the meaningsascribed to them below unless the subject matter or context is inconsistenttherewith:


Schedule "A" to -2-B/L 2014-047

"Agreement" means this Agreement, including the cover and execution pagesand all of the schedules hereto, and all amendments made hereto in accordancewith the provisions hereof.

"Annual Report" means the duly completed report to be prepared and deliveredto AMO as described in Section 7.1 and Section 1 of Schedule D.

"Asset Management Plan" means a strategic document that states how agroup of assets are to be managed over a period of time. The plan describes thecharacteristics and condition of infrastructure assets, the levels of serviceexpected from them, planned actions to ensure the assets are providing theexpected level of service, and financing strategies to implement the plannedactions. The plan may use any appropriate format, as long as it includes theinformation and analysis required to be in a plan as described in Ontario'sBuilding Together: Guide for Asset Management Plans.

"Association of Municipalities of Ontario (AMO)" means a legallyincorporated entity under the Corporations Act, 1990 R.S.O. 1990, Chapter c-38.

"Base Amount" means an amount reflecting total municipally-funded capitalspending on Infrastructure between January 1, 2000 and December 31, 2004less: (i) monies raised (during that period) under the Development Charges Act,1997 S.O, 1997, c.27; and (ii) monies received (during that period) byMunicipalities under federal and provincial infrastructure programs against whichinvestments of Funds will be measured to ensure that investments of Funds areincremental.

"Canada" means Her Majesty in Right of Canada, as represented by thePresident of the Queen's Privy Council for Canada, Minister of Infrastructure,Communities and Intergovernmental Affairs.

"Contract" means an agreement between the Recipient and a Third Partywhereby the latter agrees to supply a product or service to an Eligible Project inreturn for financial consideration.

"Eligible Expenditures" means those expenditures described as eligible inSchedule C.

"Eligible Projects" means projects as described in Schedule B.

"Eligible Recipient" means:

(a) a Municipality or its agent (including its wholly owned corporation); and

(b) a non-municipal entity, including for profit, non-governmental and not-forprofit organizations, on the condition that the Municipality(ies) has (have)indicated support for the project through a formal by-law passed by its(their) council(s)

"Event of Default" has the meaning given to it in Section 12.1 of thisAgreement.


Schedule "A" to 3B/L 2014-047

"First Agreement" means the Municipal Funding Agreement for the transfer offederal gas tax revenues under the New Deal for Communities entered into byAMO and the MUNICIPALITY OF BAYHAM, with an expiry date of March 31,2015.

"Funds" mean the Funds made available to the Recipient through the Gas TaxFund, a program established by the Government of Canada under Section 161 ofthe Keeping Canada's Economy and Jobs Growing Act, S.C. 2011, c. 24 asamended by Section 233 of the Economic Action Plan 2013 Act, No. 1, S.C.2013, C. 33 or any other source of funding as determined by Canada. Funds aremade available pursuant to this Agreement and includes any interest earned onthe said Funds. For greater certainty: (i) Funds transferred to anotherMunicipality in accordance with Section 6.2 of this Agreement, other than as setout in Sections 7.1 (a), (c) and (f), are to be treated as Funds by the Municipalityto which the Funds are transferred and are not to be treated as Funds by theRecipient; and (ii) any Funds transferred to a non-municipal entity in accordancewith Section 6.3 of this Agreement shall remain as Funds under this Agreementfor all purposes and the Recipient shall continue to be bound by all provisions ofthis Agreement with respect to such transferred Funds.

"Ineligible Expenditures" means those expenditures described as ineligible inSchedule C.

"Infrastructure" means municipal or regional, publicly or privately owned,tangible capital assets primarily for public use or benefit in Ontario.

"Lower Tier Municipality" means a municipality that forms part of an upper-tierMunicipality for municipal purposes, as defined under the Municipal Act, 2001S.O. 2001 c.25.

"Municipal Fiscal Year" means the period beginning January 1st of a year andstending December 31 of the same year.

"Municipality" and "Municipalities" means every municipality as defined underthe Municipal Act, 2001 S.O. 2001 c.25.

"One Investment Program" means the co-investment program operated Jointlyby Local Authority Services, an incorporated subsidiary of AMO and CHUMSFinancing Corporation, an incorporated wholly-owned subsidiary of the MunicipalFinance Officers' Association of Ontario.

"Outcomes Report" means the report prepared and delivered to AMO by theRecipient by March 31, 2017 and again by March 31, 2022 which reports on howFunds are supporting progress towards achieving the program benefits, morespecifically described in Schedule D.

"Oversight Committee" means the committee established to monitor the overallimplementation of the Canada-Ontario-AMO-Toronto Agreement.

"Parties" means AMD and the Recipient.


Schedule "A" to 4-B/L 2014-047

"Recipient" has the meaning given to it on the first page of this Agreement.

"Third Party" means any person or legal entity, other than the Parties to thisAgreement who participates in the implementation of an Eligible Project bymeans of a Contract.

"Transfer By-law" means a by-law passed by Council of the Recipient pursuantto Section 6.2 and delivered to AMO in accordance with that section.

"Unspent Funds" means the amount reported as unspent by the Recipient as ofDecember 31, 2013 as submitted in the Recipient's 2013 Annual ExpenditureReport (as defined under the First Agreement).

"Upper Tier Municipality" means a Municipality of which two or more lower-tiermunicipalities form part for municipal purposes, as defined under the MunicipalAct, 2001 S.O. 2001 c.25.

1.2 Interpretations:

Herein, etc. The words "herein", "hereof and "hereunder" and other words ofsimilar import refer to this Agreement as a whole and not any particular schedule,article, section, paragraph or other subdivision of this Agreement.

Currency. Any reference to currency is to Canadian currency and any amountadvanced, paid or calculated is to be advanced, paid or calculated in Canadiancurrency.

Statutes. Any reference to a federal or provincial statute is to such statute andto the regulations made pursuant to such statute as such statute and regulationsmay at any time be amended or modified and in effect and to any statute orregulations that may be passed that have the effect of supplementing orsuperseding such statute or regulations.

Gender, singular, etc. Words importing the masculine gender include thefeminine or neuter gender and words in the singular include the plural, and viceversa.

2. TERM OF AGREEMENT

2.1 Term. Subject to any extension or termination of this Agreement or the survivalof any of the provisions of this Agreement pursuant to the provisions containedherein, this Agreement shall be in effect from the date set out on the first page ofthis Agreement, up to and including March 31, 2024.

2.2 Review. This Agreement will be reviewed by AMO by December 31, 2018.

2.3 Amendment. This Agreement may be amended at any time in writing as agreedto byAMO and the Recipient.

2.4 Notice. Any of the Parties may terminate this Agreement on two (2) yearswritten notice.



2.5 The Parties agree that the First Agreement, including section 15.4 thereof, ishereby terminated. Notwithstanding the termination of the First Agreement,including section 15.4, the reporting and indemnity obligations of the Recipientthereunder with respect to expended Funds governed by the First Agreement asset forth in sections 5, 7, 10.4, 10.5 and 10.6 of the First Agreement shall survivethe said termination.

3. RECIPIENT REQUIREMENTS

3.1 Communications. The Recipient will comply with all requirements outlined inSchedule E, including:

(a) Providing upfront project information on an annual basis forcommunications purposes;

(b) Including Canada in local project communications; and

(c) Installing federal project signs.

3.2 Incrementality. Any Funds that the Recipient may receive from Canada are notintended to replace or displace existing sources of funding for the Recipient'stangible capita! assets. The Recipient will ensure that its total annualexpenditures on tangible capital assets over the life of the Agreement, onaverage, will not be less than the Base Amount.

3.3 Contracts. The Recipient will award and manage all Contracts in accordancewith its relevant policies and procedures and, if applicable, in accordance withthe Agreement on Internal Trade and applicable international trade agreements,and all other applicable laws.

(a) The Recipient will ensure any of its Contracts for the supply of services ormaterials to implement its responsibilities under this Agreement will beawarded in a way that is transparent, competitive, consistent with valuefor money principles and pursuant to its adopted procurement policy.

4. ELIGIBLE PROJECTS

4.1 Eligible Project Categories. Eligible Projects include investments inInfrastructure for its construction, renewal or material enhancement in thecategories of public transit, local roads and bridges, wastewater, water, solidwaste, community energy systems, capacity building, local and regional airports,short-line rail, short-sea shipping, disaster mitigation, broadband connectivity,brownfield redevelopment, cultural, tourism, sport and recreational infrastructure,as more specifically described in Schedule B and Schedule C.

4.2 Recipient Fully Responsible. The Recipient is fully responsible for thecompletion of each Eligible Project in accordance with Schedule B andSchedule C.



5. ELIGIBLE EXPENDITURES

5.1 Eligible Expenditures. Schedule C sets out specific requirements for Eligibleand Ineligible Expenditures.

5.2 Discretion of Canada. Subject to Section 5.1, the eligibility of any items notlisted in Schedule B and/or Schedule C to this Agreement is solely at thediscretion of Canada.

5.3 Unspent Funds. Any Unspent Funds, and any interest earned thereon, will besubject to the terms and conditions of this Agreement, and will no longer begoverned by the terms and conditions of the First Agreement.

5.4 Reasonable Access. The Recipient shall allow AMO and Canada reasonableand timely access to all documentation, records and accounts and those of theirrespective agents or Third Parties related to the receipt, deposit and use ofFunds and Unspent Funds, and any interest earned thereon, and all otherrelevant information and documentation requested by AMO or Canada or theirrespective designated representatives for the purposes of audit, evaluation, andensuring compliance with this Agreement.

5.5 Retention of Receipts. The Recipient will keep proper and accurate accountsand records of all Eligible Projects including invoices and receipts for EligibleExpenditures in accordance with the Recipient's municipal records retention by-law and, upon reasonable notice, make them available to AMO and Canada.

6. FUNDS

6.1 Allocation of Funds. AMO will allocate and transfer Funds that Canada maymake available for Ontario Municipalities to Recipients on a per capita basis withallocations made on a 50:50 basis to upper-tier and lower-tier Municipalities,where they exist.

6.2 Transfer of Funds to a Municipality. Where a Recipient decides to allocateand transfer Funds to another Municipality (the "Transferee Municipality"):

(a) The allocation and transfer shall be authorized by by-law (a "TransferBy-law"). The Transfer By-law shall be passed by the Recipient's counciland submitted to AMO as soon thereafter as practicable. The TransferBy-law shall identify the Transferee Municipality and the amount of Fundsthe Transferee Municipality is to receive for the Municipal Fiscal Yearspecified in the Transfer By-law.

(b) The Recipient is still required to submit an Annual Report in accordancewith Sections 7.1 (a), (c) and (f) hereof with respect to the Fundstransferred.

(c) No transfer of Funds pursuant to this Section 6.2 shall be effected unlessand until the Transferee Municipality has either (i) entered into anagreement with AMO on substantially the same terms as this Agreement,



or (ii) has executed and delivered to AMO a written undertaking toassume all of the Recipient's obligations under this Agreement withrespect to the Funds transferred; in a form satisfactory to AMO.

6.3 Transfer of Funds to a non-municipal entity. Where a Recipient decides tosupport an Eligible Project undertaken by an Eligible Recipient that is not aMunicipality:

(a) The provision of such support shall be authorized by a by-law (a "Non-municipal Transfer By-law"), The Non-municipal Transfer By-law shall bepassed by the Recipient's council and submitted to AMO as soon aspracticable thereafter. The Non-municipal Transfer By-law shall identifythe Eligible Recipient, and the amount of Funds the Eligible Recipient is toreceive for that Eligible Project.

(b) The Recipient shall continue to be bound by all of the provisions of thisAgreement notwithstanding any such transfer.

(c) No transfer of Funds pursuant to this Section 6.3 shall be effected unlessand until the non-municipal entity receiving the Funds has executed anddelivered to AMO a written undertaking to assume all of the Recipient'sobligations under this Agreement with respect to the Funds transferred, ina form satisfactory to AMO.

6.4 Use of Funds. The Recipient acknowledges and agrees the Funds are intendedfor and shall be used only for Eligible Expenditures in respect of Eligible Projects.

6.5 Schedule of payout of Funds. The Recipient agrees that all Funds are to betransferred by AMO to the Recipient as set out in Schedule A. Subject toSection 6.14, AMO will transfer Funds twice yearly, on or before the datesagreed upon by Canada and AMO, and, more specifically on the basis set out inSchedule A.

6.6 Use of Funds. The Recipient will deposit the Funds in a dedicated reserve fundor other separate distinct interest bearing account or invest the Funds throughthe One Investment Program or any other eligible investment permitted by theOntario Municipal Act, 2001 and shall retain the Funds in such reserve fund,account or investment until the Funds are expended or transferred in accordancewith this Agreement. The Recipient shall ensure that:

(a) any investment of unexpended Funds will be in accordance with Ontariolaw and the Recipient's investment policy; and,

(b) any interest earned on Funds will only be applied to Eligible Expendituresfor Eligible Projects, more specifically on the basis set out in Schedule Band Schedule C.

6.7 Funds advanced. Funds transferred by AMO to the Recipient shall beexpended by the Recipient in respect of Eligible Expenditures within five (5)years after the end of the year in which Funds were received. Unexpended



Funds shall not be retained beyond such five (5) year period. AMO reserves theright to declare that Unexpended Funds after five (5) years become a debt toCanada which the Recipient will reimburse forthwith on demand to AMO fortransmission to Canada.

6.8 Expenditure of Funds. The Recipient shall expend all Funds by December 31,2028.

6.9 GST & HST. The use of Funds is based on the net amount of goods andservices tax or harmonized sales tax to be paid by the Recipient net of anyapplicable tax rebates.

6.10 Limit on Canada's Financial Commitments. The Recipient may use Funds topay up to one hundred percent (100%) of Eligible Expenditures of an EligibleProject.

6.11 Federal Funds. The Recipient agrees that any Funds received will be treated asfederal funds for the purpose of other federal infrastructure programs.

6.12 Stacking. If the Recipient is receiving federal funds under other federalinfrastructure programs in respect of an Eligible Project to which the Recipientwishes to apply Funds, the maximum federal contribution limitation set out in anyother federal infrastructure program agreement made in respect of that EligibleProject shall continue to apply.

6.13 Withholding Payment. AMO may withhold payment of Funds where theRecipient is in default of compliance with any provisions of this Agreement.

6.14 Insufficient funds provided by Canada. Notwithstanding Section 2.4, ifCanada does not provide sufficient funds to continue the Funds for any MunicipalFiscal Year during which this Agreement is in effect, AMO may terminate thisAgreement.

7 REPORTING REQUIREMENTS

7.1 Annual Report. The Recipient shall report in the form in Schedule D due bystMarch 31 ^following each Municipal Fiscal Year on:

(a) the amounts received from AMO under this Agreement in respect of theprevious Municipal Fiscal Year;

(b) the amounts received from another Municipality;

(c) the amounts transferred to another Municipality;

(d) amounts paid by the Recipient in aggregate for Eligible Projects;

(e) amounts held at year end by the Recipient in aggregate, includinginterest, to pay for Eligible Projects;



(f) indicate in a narrative the progress that the Recipient has made inmeeting its commitments and contributions; and,

(g) a listing of all Eligible Projects that have been funded, indicating thelocation, investment category, project description, amount of Funds andtotal project cost.

7.2 Outcomes Report. The Recipient shall account in writing for outcomesachieved as a result of the Funds through an Outcomes Report to be submittedto AMO. Specifically the Outcomes Report shall describe, in a manner to beprovided by AMO, the degree to which investments in each Eligible Project aresupporting progress towards achieving:

(a) beneficial impacts on communities of completed Eligible Projects; and

(b) enhanced impact of Funds as a predictable source of funding.

8. ASSET MANAGEMENT

8.1 Asset Management Plan. The Recipient will develop and implement an AssetManagement Plan prior to December 31,2016.

8.2 Outcomes. On a date and in a manner to be determined by AMO, the Recipientwill provide a report to AMO demonstrating that Asset Management Plans arebeing used to guide infrastructure planning and investment decisions and howFunds are being used to address priority projects.

9. RECORDS AND AUDIT

9.1 Accounting Principles. All accounting terms not otherwise defined herein havethe meanings assigned to them; all calculations will be made and all financialdata to be submitted will be prepared in accordance with generally acceptedaccounting principles (GAAP) in effect in Ontario. GAAP will include, withoutlimitation, those principles approved or recommended for local governments fromtime to time by the Public Sector Accounting Board or the Canadian Institute ofChartered Accountants or any successor institute, applied on a consistent basis.

9.2 Separate Records. The Recipient shall maintain separate records anddocumentation for the Funds and keep all records including invoices, statements,receipts and vouchers in respect of Funds expended on Eligible Projects inaccordance with the Recipient's municipal records retention by-law. Uponreasonable notice, the Recipient shall submit all records and documentationrelating to the Funds to AMO and Canada for inspection or audit.

9.3 External Auditor. AMO and/or Canada may request, upon written notification,an audit of Eligible Project or an Annual Report. AMO shall retain an externalauditor to carry out an audit of the material referred to in Sections 5.4 and 5.5 ofthis Agreement. AMO shall ensure that any auditor who conducts an auditpursuant to this Section of this Agreement or otherwise, provides a copy of the



audit report to the Recipient and Canada at the same time that the audit report isgiven to AMO.

10. INSURANCE AND INDEMNITY

10.1 Insurance. The Recipient shall put in effect and maintain in full force and effector cause to be put into effect and maintained for the term of this Agreement allthe necessary insurance with respect to each Eligible Project, including anyEligible Projects with respect to which the Recipient has transferred Fundspursuant to Section 6 of this Agreement, that would be considered appropriatefor a prudent Municipality undertaking Eligible Projects, including, whereappropriate and without limitation, property, construction and liability insurance,which insurance coverage shall identify Canada and AMO as additional insuredsfor the purposes of the Eligible Projects.

10.2 Certificates of Insurance. Throughout the term of this Agreement, the Recipientshall provide AMO with a valid certificate of insurance that confirms compliancewith the requirements of Section 10.1. No Funds shall be expended ortransferred pursuant to this Agreement until such certificate has been deliveredto AMO.

10.3 AMO not liable. In no event shall Canada orAMO be liable for:

(a) any bodily Injury, death or property damages to the Recipient, itsemployees, agents or consultants or for any claim, demand or action byany Third Party against the Recipient, its employees, agents orconsultants, arising out of or in any way related to this Agreement; or

(b) any incidental, indirect, special or consequential damages, or any loss ofuse, revenue or profit to the Recipient, its employees, agents orconsultants arising out of any or in any way related to this Agreement.

10.4 Recipient to Compensate Canada. The Recipient will ensure that it will not, atany time, hold Canada, its officers, servants, employees or agents responsiblefor any claims or losses of any kind that the Recipient, Third Parties or any otherperson or entity may suffer in relation to any matter related to the Funds or anEligible Project and that the Recipient will, at all times, compensate Canada, itsofficers, servants, employees and agents for any claims or losses of any kind thatany of them may suffer in relation to any matter related to the Funds or anEligible Project. The Recipient's obligation to compensate as set out in thissection does not apply to the extent to which such claims or losses relate to thenegligence of an officer, servant, employee, or agent of Canada in theperformance of his or her duties.

10.5 Recipient to Indemnify AMO. The Recipient hereby agrees to indemnify andhold harmless AMO, its officers, servants, employees or agents (each of which iscalled an "Indemnitee"), from and against all claims, losses, damages, liabilitiesand related expenses including the fees, charges and disbursements of anycounsel for any Indemnitee incurred by any Indemnitee or asserted against anyIndemnitee by whomsoever brought or prosecuted in any manner based upon,or


Schedule "A" to -11 -B/L 2014-047

occasioned by, any injury to persons, damage to or loss or destruction ofproperty, economic loss or infringement of rights caused by or arising directly orindirectly from:

(a) the Funds;

(b) the Recipient's Eligible Projects, including the design, construction,operation, maintenance and repair of any part or all of the EligibleProjects;

(c) the performance of this Agreement or the breach of any term or conditionof this Agreement by the Recipient, its officers, servants, employees andagents, or by a Third Party, its officers, servants, employees, or agents;and

(d) any omission or other wilful or negligent act of the Recipient or ThirdParty and their respective officers, servants, employees or agents.

11. TRANSFER AND OPERATION OF MUNICIPAL INFRASTRUCTURE

11.1 Reinvestment. The Recipient will invest into Eligible Projects, any revenue thatis generated from the sale, lease, encumbrance or other disposal of an assetresulting from an Eligible Project where such disposal takes place within five (5)years of the date of completion of the Eligible Project.

11.2 Notice. The Recipient shall notify AMO in writing 120 days in advance and at anytime during the five (5) years following the date of completion of an EligibleProject if it is sold, leased, encumbered or otherwise disposed of.

11.3 Public Use. The Recipient will ensure that Infrastructure resulting from anyEligible Project that is not sold, leased, encumbered or otherwise disposed of,remains primarily for public use or benefit.

12. DEFAULT AND TERMINATION

12.1 Event of Default. AMO may declare in writing that an event of default hasoccurred when the Recipient has not complied with any condition, undertaking orterm in this Agreement. AMO will not declare in writing that an event of defaulthas occurred unless it has first consulted with the Recipient. Each and every oneof the following events is an "Event of Default":

(a) failure by the Recipient to deliver in a timely manner an Annual Report orOutcomes Report.

(b) delivery of an Annual Report that discloses non-compliance with anycondition, undertaking or material term in this Agreement.

(c) failure by the Recipient to co-operate in an external audit undertaken byAMO or its agents.


Schedule "A" to - 12B/L 2014-047

(d) delivery of an external audit report that discloses non-compliance withany condition, undertaking or term in this Agreement.

(e) failure by the Recipient to expend Funds in accordance with Section 6.7.

12.2 Waiver. AMO may withdraw its notice of an Event of Default if the Recipient,within thirty (30) calendar days of receipt of the notice, either corrects the defaultor demonstrates, to the satisfaction ofAMO in its sole discretion that it has takensuch steps as are necessary to correct the default.

12.3 Remedies on default. If AMO declares that an Event of Default has occurred

under Section 12.1, after thirty (30) calendar days from the Recipient's receipt ofthe notice of an Event of Default, it may immediately terminate or suspend itsobligation to pay the Funds. If AMO suspends payment, it may pay suspendedFunds ifAMO is satisfied that the default has been cured.

12.4 Repayment of Funds. If AMO declares that an Event of Default has not beencured to its satisfaction, AMO reserves the right to declare that prior payments ofFunds become a debt to Canada which the Recipient will reimburse forthwith ondemand to AMO for transmission to Canada.

13. CONFLICT OF INTEREST

13.1 No conflict of interest. The Recipient will ensure that no current member of theAMD Board of Directors and no current or former public servant or office holderto whom any post-employment, ethics and conflict of interest legislation,guidelines, codes or policies of Canada applies will derive direct benefit from theFunds, the Unspent Funds, and interest earned thereon, unless the provision ofreceipt of such benefits is in compliance with such legislation, guidelines, policiesor codes.

14. NOTICE

14.1 Notice. Any notice, information or document provided for under this Agreementwill be effectively given if in writing and if delivered by hand, or overnight courier,mailed, postage or other charges prepaid, or sent by facsimile or email to theaddresses, the facsimile numbers or email addresses set out in Section 14.3.Any notice that is sent by hand or overnight courier service shall be deemed tohave been given when received; any notice mailed shall be deemed to havebeen received on the eighth (8) calendar day following the day on which it wasmailed; any notice sent by facsimile shall be deemed to have been given whensent; any notice sent by email shall be deemed to have been received on thesender's receipt of an acknowledgment from the intended recipient (such as bythe "return receipt requested" function, as available, return email or other writtenacknowledgment), provided that in the case of a notice sent by facsimile or email,if it is not given on a business day before 4:30 p.m. Eastern Standard Time, itshall be deemed to have been given at 8:30 a.m. on the next business day forthe recipient.



14.2 Representatives. The individuals identified in Section 14.3 of this Agreement, inthe first instance, act as AMO's or the Recipient's, as the case may be,representative for the purpose of implementing this Agreement.

14.3 Addresses for Notice. Further to Section 14.1 of this Agreement, notice can begiven at the following addresses:

(a) If to AMO:

Executive Director

Federal Gas Tax Fund AgreementAssociation of Municipalities of Ontario200 University Avenue, Suite 801Toronto, ON M5H 3C6

Telephone: 416-971-9856Facsimile: 416-971-6191

Email: [email protected]

(b) If to the Recipient:

Sharon Larmour

Acting Administrator/Acting TreasurerMunicipality of BayhamP.O. Box 160,Straffordville, ON NOJ 1YOTelephone: (519) 866-5521Facsimile: (519) 866-3884Email: [email protected]

15. MISCELLANEOUS

15.1 Counterpart Signature. This Agreement may be signed in counterpart, and thesigned copies will, when attached, constitute an original Agreement.

15.2 Severability. If for any reason a provision of this Agreement that is not afundamental term is found to be or becomes invalid or unenforceable, in whole orin part, it will be deemed to be severable and will be deleted from thisAgreement, but all the other terms and conditions of this Agreement will continueto be valid and enforceable.

15.3 Waiver. AMO may waive any right in this Agreement only in writing, and anytolerance or indulgence demonstrated by AMO will not constitute waiver of rightsin this Agreement. Unless a waiver is executed in writing, AMO will be entitled toseek any remedy that it may have under this Agreement or under the law.



15.4 Governing Law. This Agreement shall be governed by and construed inaccordance with the laws of the Province of Ontario and the laws of Canadaapplicable in Ontario.

15.5 Survival. The Recipient agrees that the following sections and provisions of thisAgreement shall extend for seven (7) years beyond the expiration or terminationof this Agreement: Sections 5, 6.7, 6.8, 7, 10.4, 10.5, 11, 12.4 and 15.8.

15.6 AMO, Canada and Recipient independent. The Recipient will ensure itsactions do not establish or will not be deemed to establish a partnership, Jointventure, principal-agent relationship or employer-employee relationship in anyway or for any purpose whatsoever between Canada and the Recipient, betweenAMO and the Recipient, between Canada and a Third Party or between AMOand a Third Party.

15.7 No Authority to Represent. The Recipient will ensure that it does not representitself, including in any agreement with a Third Party, as a partner, employee oragent of Canada or AMO.

15.8 Debts Due to AMO. Any amount owed under this Agreement will constitute adebt due to AMO, which the Recipient will reimburse forthwith. on demand, toAMO.

15.9 Priority. In the event of a conflict, the part of this Agreement that precedes thesignature of the Parties will take precedence over the Schedules.

16. SCHEDULES

16.1 This Agreement, including:

Schedule A Schedule of Fund Payments

Schedule B Eligible Project Categories

Schedule C Eligible and Ineligible Expenditures

Schedule D Reporting

Schedule E Communications

constitute the entire agreement between the Parties with respect to the subjectmatter contained in this Agreement and supersedes all prior oral or writtenrepresentations and agreements.



17. SIGNATURES

IN WITNESS WHEREOF, AMO and the Recipient have respectively executed, sealed anddelivered this Agreement on the date set out on the front page.

RECIPIENFS NAME: MUNICIPALITY OF BAYHAM

By:Name: Date

Afflx Title:

CorporateSeal

Name: DateTitle:

THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO

By:Affix Title: Executive Director DateCorporateSeal

In the presence of:

Witness: DateTitle:



SCHEDULE A

SCHEDULE OF FUND PAYMENTS

RECIPIENT'S NAME: MUNICIPALITY OF BAYHAM

The following represents an estimate of the Funds and schedule of payments for the first five (5)years of the Agreement.

Year Schedule of Fund PaymentsPayment #1 Payment #2

2014 $101,184.70 $101,184.692015 $101,184.70 $101,184.692016 $106,243.93 $106,243.932017 $106,243.93 $106,243.932018 $111,303.17 $111,303.16

An estimate of the Funds and schedule of payments for the latter five (5) years of theAgreement (2019-2023) will be provided following the review and amendment proceduresspecified in Section 2.2 and 2.3.


Schedule "A" to 17-B/L 2014-047

SCHEDULE B

ELIGIBLE PROJECT CATEGORIES

Eligible Projects include investments in Infrastructure for its construction, renewal or materialenhancement in each of the following categories:

1. Local roads and bridges - i.e. roads, bridges, tunnels, highways and activetransportation infrastructure (active transportation refers to investments that supportactive methods of travel. This can include: cycling lanes and paths, sidewalks, hikingand walking trails).

2. Public transit - i.e. a shared passenger transport system which is available for publicuse.

3. Drinking Water - i.e. drinking water conservation, collection, treatment and distributionsystems.

4. Wastewater - i.e. wastewater and storm water collection, treatment and managementsystems.

5. Solid waste - i.e. solid waste management systems including the collection, diversionand disposal of recyclables, compostable materials and garbage.

6. Community energy systems - i.e. infrastructure that generates or increases the efficientusage of energy.

7. Capacity building - i.e. investments related to strengthening the ability of Municipalities todevelop long-term planning practices.

8. Short-sea shipping - i.e. infrastructure related to the movement of cargo and passengersaround the coast and on inland waterways, without directly crossing an ocean.

9. Short-line rail - i.e. railway related infrastructure for carriage of passengers or freight.

10. Regional and local airports - i.e. airport-related infrastructure (excludes the NationalAirport System).

11. Broadband connectivity - i.e. infrastructure that provides internet access to residents,businesses, and/or institutions in Canadian communities.

12. Brownfield Redevelopment i.e. remediation or decontamination and redevelopment of abrownfield site within municipal boundaries, where the redevelopment includes:

(a) the construction of public infrastructure as identified in the context of any othereligible category referred to in this Schedule, and/or;

(b) the construction of municipal use public parks and publicly-owned social housing.



13. Sport Infrastructure - i.e. amateur sport infrastructure (excludes facilities, includingarenas, which would be used as the home of professional sports teams or major juniorhockey teams (e.g. Junior A)).

14. Recreational Infrastructure - i.e. recreational facilities or networks.

15. Cultural Infrastructure - i.e. infrastructure that supports arts, humanities, and heritage.

16. Tourism Infrastructure - i.e. infrastructure that attracts travelers for recreation, leisure,business or other purposes.

17. Disaster mitigation - i.e. infrastructure that reduces or eliminates long-term impacts andrisks associated with natural disasters.

Note: Investments in health infrastructure (hospitals, convalescent and senior centres) are noteligible.



SCHEDULE C

ELIGIBLE AND INELIGIBLE EXPENDITURES

1. Eligible Expenditures

1.1 Eligible Expenditures of Recipients will be limited to the following:

(a) the expenditures associated with acquiring, planning, designing,constructing or renovating a tangible capital asset, as defined byGenerally Accepted Accounting Principles (GAAP), and any related debtfinancing charges specifically identified with that asset;

(b) for capacity building category only, the expenditures related tostrengthening the ability of Municipalities to improve local and regionalplanning including capital investment plans, integrated communitysustainability plans, life-cycle cost assessments, and Asset ManagementPlans. The expenditures could include developing and implementing:

(i) studies, strategies, or systems related to asset management,which may include software acquisition and implementation;

(ii) training directly related to asset management planning; and,

(iii) long-term infrastructure plans.

(c) the expenditures directly associated with joint federal communicationactivities and with federal project signage.

1.2 Employee and Equipment Costs: The incremental costs of the Recipient'semployees or leasing of equipment may be included as Eligible Expendituresunder the following conditions:

(a) the Recipient is able to demonstrate that it is not economically feasible totender a contract;

(b) the employee or equipment is engaged directly in respect of the work thatwould have been the subject of the contract; and

(c) the arrangement is approved in advance and in writing by the OversightCommittee.

1.3 AMO as Agreement Administrator: Up to 0.5% of the total funds will used byAMO to undertake the administrative responsibilities to implement the Agreementand to undertake related capacity building and program delivery includingexpenditures associated with communication activities such as public projectannouncements and signage. Canada will review and accept AMO's detailedbusiness case submitted in accordance with the Canada-Ontario-AMO-TorontoAgreement prior to undertaking the administrative and related activities.



2. Ineligible Expenditures

The following are deemed Ineligible Expenditures:

(a) project expenditures incurred before April 1, 2005;

(b) project expenditures incurred before April 1, 2014 for the following EligibleProject categories:

(i) regional and local airports;

(ii) short-line rail;

(iii) short-sea shipping;

(iv) disaster mitigation;

(V) broadband connectivity;

(vi) brownfield redevelopment;

(vii) cultural infrastructure;

(viii) tourism infrastructure;

(ix) sport infrastructure; and

(X) recreational infrastructure.

(c) the cost of leasing of equipment by the Recipient, any overhead costs,including salaries and other employment benefits of any employees of theRecipient, its direct or indirect operating or administrative costs ofRecipients, and more specifically its costs related to planning,engineering, architecture, supervision, management and other activitiesnormally carried out by its staff, except in accordance with EligibleExpenditures above;

(d) taxes for which the Recipient is eligible for a tax rebate and all other costseligible for rebates;

(e) purchase of land or any interest therein, and related costs;

(f) legal fees; and

(g) routine repair and maintenance costs.



SCHEDULE D

REPORTING

Annual Report

stBy March 31sl of each year, the Recipient will provide to AMO an Annual Report in an electronicformat deemed acceptable to AMO, consisting of the following:

(a) Financial Reporting Table: The financial report table will be submitted inaccordance with the following template:

Annual CumulativeAnnual Report Financial Table -nn

20xx 2014-20xx

Opening Balance $xxx

Received from AMO $xxx $xxx

Interest Earned $xxx $xxx

Received from a Municipality $xxx $xxx

Transferred to a Municipality ($xxx) ($xxx)

Spent on Eligible Projects (for($xxx) ($xxx)

each Eligible Project category) IJ-

Closing Balance of unspent $xxxfunds

(b) Project List: The Recipient will provide to AMO a project list submitted inaccordance with the following template:

r EligibleProject | Project Total Funds (GTF)JRecipient Project CompletedTitle Description Project Cost Spent

category(Yes/No/Ongoing)(Yes/No/Ongoing)(Yes/No/Ongoing)(Yes/No/Ongoing)

1 For the 2014/\nnua/Report this means the amount reported as unspentbythe Recipient at December 31, 2013 asreported in the 2013 Annual Expenditure Report (as defined under the First Agreement).



2. Project Outcomes.

The Outcomes Report shall outline, in a manner to be provided byAMO, the degree to whichinvestments in each project are supporting progress towards achieving:

(a) Beneficial impacts on communities of completed Eligible Projects; and

(b) Enhanced impact of Funds as a predictable source of funding.

3. Asset Management Outcomes.

On a date and in a manner to be determined by AMO, the Recipient will provide a report toAMO demonstrating that Asset Management Plans are being used to guide infrastructureplanning and investment decisions and how Funds are being used to address priority projects.



SCHEDULE E

COMMUNICATIONS PROTOCOL

1. Purpose. The provisions of this Communications Protocol apply to all communicationsactivities related to any Funds and Eligible Projects. Communications activities mayinclude, but are not limited to, public or media events, news releases, reports, webarticles, bfogs, project signs, digital signs, publications, success stories and vignettes,photo compilations, videos, advertising campaigns, awareness campaigns, editorials,award programs, and multi-media products.

2. Information Sharing. The Recipient agrees to provide AMO with upfront information onplanned Eligible Projects and Eligible Projects in progress on an annual basis, in anelectronic format deemed acceptable by AMO, by March 31. Information will include, at aminimum: Eligible Project name, Eligible Category, Eligible Project description, totalbudgeted federal contribution (gas tax) and anticipated start date.

3. Project Signage

3.1 The Recipient may have a sign recognizing its contribution to Eligible Projects.

3.2 At Canada's request, the Recipient will install a federal sign to recognize federalfunding at Eligible Project site(s). Federal sign design, content and installationguidelines will be provided by Canada.

3.3 Where the Recipient decides to install a permanent plaque or other suitablemarker with respect to an Eligible Project, it must recognize the federalcontribution to the Eligible Project and be approved by Canada.

3.4 The Recipient is responsible for the production and installation of Eligible Projectsignage, or as otherwise agreed upon.

3.5 The Recipient agrees to inform AMO ofsignage installations, in a mannerdetermined by AMO.

4. Media Events and Announcements for Eligible Projects

4.1 The Recipient agrees to have regular announcements of Eligible Projects thatare benefitting from the Funds that may be provided by Canada. Key milestonesmay be marked by public events, news releases and/or other mechanisms.

4.2 Media events and announcements include, but are not limited to,newsconferences, public announcements, official events or ceremonies, and newsreleases.

4.3 Canada, AMO or the Recipient, may request a media event or announcement.

4.4 Media events and announcements related to Eligible Projects will not occurwithout the prior knowledge and agreement of AMO, Canada and the Recipient.AMO as administrator will ensure prior knowledge and agreement of othersignatories to the Canada-Ontario-AMO-Toronto Agreement.


Schedule "A" to 24

B/L 2014-047

4.5 Canada, AMO or the Recipient in requesting a media event or an announcementwill provide at least 21 working days' notice to the Parties of their intention toundertake such an event. The event will take place at a date and location that ismutually agreed to by the Recipient, AMO and Canada. The AMO, Canada andthe Recipient will have the opportunity to participate in such events through adesignated representative. Each participant will choose its designatedrepresentative.

4.6 The conduct of all joint media events, announcements and products will followthe Table of Precedence for Canada as outlined at the current Government ofCanada website.

4.7 All joint communications material related to media events and announcementsmust be approved by Canada and recognize the funding of all contributors.

4.8 All joint communications material must reflect Canada's policy on officiallanguages and the federal identity program.

5. Program Communications

5.1 The Recipient may include messaging in its own communications products andactivities with regards to the use of Funds.

5.2 When undertaking such activities, the Recipient will provide the opportunity forAMO and Canada to participate and will recognize the funding of all contributors.

5.3 Canada and AMO agree that they will not unreasonably restrict the Recipientfrom: (i) using, for its own purposes, public communications products related tothe Funds prepared by Canada orAMO ("Communication Products") or, (ii)linking to web-based Communication Products.

5.4 Notwithstanding Section 4 of Schedule E, Canada retains the right to meet itsobligations to communicate information to Canadians about the use of Fundsthrough communications products and activities.

6. Operational Communications

6.1 The Recipient is solely responsible for operational communications with respectto the Eligible Projects, including but not limited to, calls for tender, constructionand public safety notices. Operational communications as described above arenot subject to the federal official languages policy.

6.2 The Recipient will share information promptly with Canada and AMO shouldsignificant emerging media or stakeholder issues relating to an Eligible Projectarise. AMO will advise Recipients. when appropriate, about media inquiriesreceived by it concerning an Eligible Project and, when appropriate, othersignatories to the Canada-Ontario-AMO-Toronto Agreement will advise theRecipient about media inquiries, concerning an Eligible Project.

7 Communicating Success Stories. The Recipient agrees to communicate with Canadaand AMO for the purposes of collaborating on communications activities and produces



including but not limited to Eligible Project success stories, Eligible Project vignettes, andEligible Project start-to-finish features.

8. Advertising Campaigns. Recognizing that advertising can be an effective means ofcommunication with the public, the Recipient may, at its own cost, organize anadvertising or public information campaign related to the use of the Funds or the EligibleProjects. However such a campaign must respect the provisions of this Agreement. Inthe event of such a campaign, the Recipient agrees to inform Canada and AMO of itsintention, and to inform them no less than 21 working days prior to the campaign launch.



BY-LAW 2014-048

BEING A BY-LAW TO FURTHER AMENDBY-LAW NO. 2013-110

A BY-LAW APPOINTING MUNICIPALOFFICERS AND EMPLOYEES FOR THE


AND TO REPEAL 2014-039 (re appointing municipal officers & employees)

WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalitiesmay appoint officers and employees as may be necessary for the puqwses of the Corporation;

WHEREAS the Council of the Municipality ofBayham did on December 19, 2013 pass By-law 2013-110 appointing officers and employees;

WHEREAS the Council of the Municipality ofBayham did by By-laws 2014-006 and 2014-034 amend By-law 2013-110;

AND WHEREAS, the Council of the Municipality of Bayham deems it necessary andexpedient to further amend By-law 2013-110 to add the name of Paul Shipway asAdministrator / Deputy Clerk / Deputy Treasurer / Alternate Community EmergencyManagement Co-ordinator and remove the name of Sharon Larmour as the ActingAdministrator / Treasurer / Tax Collector.

AND WHEREAS By-law 2014-039 regarding appointment of municipal officers & employeeswas numbered in error;


1. THAT changes be made to the offices / positions and / or employees appointed to act inthe capacity provided in the Municipality ofBayham for the purpose of administeringand where applicable enforcing municipal by-laws and Provincial Statutes andRegulations associated with each position and the approved job descriptions are to befulfilled as follows:

Office/Posiiion Name

1. Administrator / Deputy Clerk / Deputy Treasurer/Alternate Community Emergency ManagementCo-ordinator Paul Shipway

2. THAT the name ofSharon Lannour be removed as Acting Administrator;

By-Law 2014-048 A By-Law to further amend By-Law 2013-11... Page 196 of 206

B/L 2014-048 Page 2

2. THAT By-law 2014-039 regarding appointment of municipal officers & employeesbe hereby repealed, effective upon enactment offhis by-law;

4. THAT in all other aspects this by-law shall come into force and take effect on May6,2014;

5. AND THAT in all other aspects By-law 2013-110, as amended, shall remain in fullforce and effect.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 1st dayof May 2014.

Mayor Paul Ens Clerk Lynda Millard

By-Law 2014-048 A By-Law to further amend By-Law 2013-11... Page 197 of 206



BY-LAW NO. 2014-049

A BY-LAW TO AUTHORIZE THE EXECUTIONOF A SERVICE CONTRACT AGREEMENT BETWEEN THE


SHARON LARMOUR

WHEREAS the position of Treasurer for the Municipality ofBayham will be vacant effectiveMay 7th 2014;

AND WHEREAS the Council of the Municipality ofBayham has determined and deemed itnecessary to have an individual in place to discharge the duties of a Treasurer to pursuant to theMunicipal Act 2001, S.O. 2001 Chapter 25;

AND WHEREAS the Council of the Corporation of the Municipality ofBayham now deems itnecessary and expedient to enter into a service contract Agreement with Sharon Larmour;


1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement,attached hereto as Schedule "A" and forming part of this by-law, between SharonLarmour and the Municipality ofBayham, for the provision of Treasury ManagementServices for the Municipality ofBayham;

2. THAT this by-law shall come into full force and effect upon final passing.


MAYOR CLERK

By-Law 2014-049 A By-Law to authorize the execution of a... Page 198 of 206

Schedule "A" to By-law 2014-049 -1-

AGREEMENT

THIS AGREEMENT made as of the day of 2014.

BETWEEN:

The Municipality ofBayham,A Corporation incorporated under the laws of the province of Ontario,

Hereinafter referred to as the "Corporation"

OF THE FIRST PART;-and-

Sharon Larmour

of the Village of Port Stanley, in the province of Ontario,

Hereinafter referred to as the "Consultant"

OF THE SECOND PART.

WHEREAS the Corporation is desirous of engaging the services of the Consultant withrespect to the management of the business being carried on by the Municipality (the"Corporation");

AND WHEREAS the Consultant is desirous of providing her services in conjunctionwith the management of the Municipality;

NOW THEREFORE in consideration of the mutual covenants exchanged between theparties and the sum of $1.00 paid by each to each other (the receipt whereof being herebyacknowledged) THE AGREEMENT WITNESSETH:

1. The Corporation hereby hires and retains the Consultant to perform, the statutory dutiesof the Treasurer position as set out under Sections 229 and 286 (1) of the Municipal Act2001,8.0.2001 Chapter 25:

(a) To carry out matters relating to the financial management of the Municipality.

(b) To assist and give guidance to the Council of the Corporation in the general financialmanagement of the Municipality. (Collectively referred to herein as "ConsultingServices").

2. The Consultant agrees to be bound by the provisions hereof and to perform theConsulting services required to be performed by her pursuant to the provisions hereof,diligently and in good faith and with a view to the best interest of the Corporation.


Schedule "A" to By-law 2014-049 2

3. The remuneration paid to the Consultant for the Consulting Services shall be$75.00 per hour invoiced in arrears on a weekly basis plus 40 cents per kilometre travel.

4. The Consultant shall work on an as need/as available basis being contacted by municipalstaff when the need for the service arises and providing the consultant is available.

5. The term of this Agreement shall commence on May 14, 2014 and terminate upon thedecision by the Corporation that the service is no longer required.

6. The Corporation or the Consultant may terminate this Agreement at any time on five (5)days written notice. Upon a breach of this agreement, either party may withdraw fromthe agreement without notice or cash in lieu of notice or other financial penalty.

7. The Consultant agrees to pay any and all statutory payroll deductions for its employeesacting on behalf of the Corporation under the terms of this agreement, as the Consultantis the employer and the Corporation is a contractor of services.

8. The parties agree that this Agreement shall be governed in accordance with the laws ofthe province of Ontario.

9. Any notice to be given hereunder shall be valid and effective only when personallydelivered.

IN WITNESS WHEREOF the parties have caused this Agreement to beexecuted as of the day and year first above written.

(Witness) )Sharon Larmour)(The Consultant)

) The Municipality ofBayham)(The Corporation)

)Mayor

)Clerk


BY-LAW # 2014-050


Being a By-law to establish an Elgin Election Joint Compliance Audit Committee for the2014 Municipal Election in accordance with Sections 81 and 81.1 of the Municipal

Elections Act, 2006, as amended.

WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amendedprovides that a municipal power shall be exercised by by-law;

AND WHEREAS section 9 of the Municipal Act, 2001 provides that a municipality hasthe capacity, rights, powers and privileges of a natural person for the purpose ofexercising its authority under this or any other Act;

AND WHEREAS subsection 10(1) of the Municipal Act, 2001 provides that amunicipality may provide any service or thing that the municipality considers necessaryor desirable for the public;

AND WHEREAS section 81.1(1) of the Municipal Elections Act, 2006, as amendedrequires Council to establish a Compliance Audit Committee for the 2014 MunicipalElection;

AND WHEREAS this By-law and the Terms of Reference attached hereto comply withthe Section 270 of the Municipal Act, 2001 with respect to the manner in which themunicipality will try to ensure that it is accountable to the public for its actions and themanner in which the municipality will try to ensure that its actions are transparent to thepublic;

NOW THEREFORE the Council of the Municipality ofBayham enacts as follows:

1. THAT the attached Terms of Reference to establish the Elgin Election JointCompliance Audit Committee for the 2014 Municipal Election be adopted ashereto attached as Appendix "A" and forming part of this By-law;

2. THAT this by-law shall come into force and take effect upon the passing thereof.

STREAD A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1DAY OF MAY 2014.

MAYOR CLERK

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APPENDIX "A"TO

BY-LAW NO. 2014-050

TERMS OF REFERENCE

ELGIN ELECTION JOINT COMPLIANCE AUDIT COMMITTEEFOR 2014 MUNICIPAL ELECTION

1. Name of Committee

The name of the Committee is the "Elgin Election Joint Compliance Audit Committee"

2. Term of the Committee

The Committee must be established before voting day and will complete its work afterdealing with all compliance audit applications received from the 2014 general municipalelection.

3. Mandate

The powers and functions of the Committee are set out in subsection 81 of the MunicipalElections Act, 1996, as amended (MEA). The Committee will be required to:

(a) review and consider a compliance audit application received from an electorand decide whether it should be granted or rejected;

(b) if the application is granted, appoint an auditor to conduct a compliance audit;(c) receive the auditor's report;(d) consider the auditor's report and if the report concludes that the candidate

appears to have contravened a provision of the MEA relating to electioncampaign finances, the committee may commence legal proceedings againstthe candidate for the apparent contravention; and

(e) if the report indicates that there was no apparent contravention and thecommittee finds that there were no reasonable grounds for the application, thecouncil is entitled to recover the auditor's costs from the applicant.

4. Comuosition

The Committee will be composed of at least three (3) and no more than seven (7)members of the public. Members must possess an in-depth knowledge of the campaignfinancing rules of the MEA and therefore membership will be drawn from the followingstakeholder groups:

(a) accounting and audit - accountants or auditors with experience in preparing orauditing the financial statements of municipal candidates;


(b) academic - college or university professors with expertise in political scienceor local government administration;

(c) legal profession - with experience in municipal law, municipal election law oradministrative law;

(d) professionals who in the course of their duties are required to adhere to codesor standards of their profession which may be enforced by disciplinarytribunals; and

(e) other individuals with knowledge of the campaign financing rules of theMEA.

It is noted that:

Members of Council, employees or officers of the municipalities or any persons.

who are candidates in the election for which the committee is established are noteligible to be appointed to the Committee, pursuant to clause 81.1(2) of the MEA.An individual shall be deemed ineligible to be a member of the Committee if they.

prepare the financial statements of any candidate running for office on municipalCouncil during the term for which the Committee has been established.To avoid possible conflicts of interest, an auditor or accountant appointed to the.

Committee must agree in writing to not undertake the audits or preparation of thefinancial statements of any candidates seeking election to Council. Failure toadhere to this requirement will result in the individual being removed from theCommittee.

5. Membership Selection

A Nominating Committee consisting of the Clerks from each of the municipalities willmeet to review and consider all applicants/applications, and will prepare a proposed JointCommittee membership list for consideration by the Municipal Councils.

Members will be selected on the basis of the following:

(a) demonstrated knowledge and understanding of municipal election campaignfinancing mles and knowledge of the MEA and related regulations;

(b) proven analytical and decision-making skills;(c) experience working a committee, adminisfa-ative tribunal, task force or similar

*

setting;(d) availability and willingness to attending meetings; and(e) excellent oral and written communication skills.

6. Meetings

The Committee will meet as needed, with meetings to be scheduled by the Clerk of themunicipality where a compliance audit application is received, in accordance with the


MEA requirements. The Clerk of the host municipality shall ensure and verify thevalidity of the meeting. The Clerk will contact all members to ensure that a quorum ofmembers is able to attend the said meeting.

The Committee members will select a Chair from amongst its members at its first.

meeting.

The Committee will conduct its meetings in public, subject to the need to meet in closedsession for the purpose authorized under Section 239 of the Municipal Act, 2001.

Meetings will be held at the location determined by the Clerk of the host municipality.

7. Remuneration

Members of the Committee shall be paid an honorarium of $100 per meeting, plusmileage at the current mileage rate established by the host municipality. The Council ofthe host municipality shall pay all costs relative to the respective application.

8. Staff Suuport

The Clerk or designate of the host municipality shall act as the Secretary to theCommittee and provide support where required.

Revised April, 2014.



BY-LAW 2014-051

Being a By-law to appoint members to the Elgin Election Joint Compliance Audit Committee forthe 2014 Municipal Election.

WHEREAS Sections 81.1(1) of the Municipal Elections Act, 2006, as amended, requiresCouncil to establish a Compliance Audit Committee;

AND WHEREAS by By-law 2014-050 Council of the Municipality ofBayham did establish theElgin Election Joint Compliance Audit Committee for the 2014 Municipal Election and adoptedits Terms of Reference by By-law 2014-050 on May 1, 2014;

AND WHEREAS Council deems it necessary to appoint members to the Elgin Election JointCompliance Audit Committee for the 2014 Municipal Election;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THEMUNICIPALITY OF BAYHAM HEREBY ENACTS AS FOLLOWS:

1. THAT the following individuals be appointed to the Elgin Election Joint Compliance AuditCommittee for the term December 1, 2014 to November 30, 2018:

Dr. Tim Cobban,.

Patricia Miller,.

Christene Scrimgeour, andAndrew Wright;.

2. AND THAT this by-law shall come into force and take effect on the date of the final passingthereof.

STREAD A FIRST, SECOND AND THIRD rTJME AND FINALLY PASSED THIS 1s1 DAY OFMAY, 2014.

MAYOR CLERK

By-Law 2014-051 A By-Law to appoint members to the Elgin... Page 205 of 206



BY-LAW NO. 2014 - 053

A BY-LAW TO CONFIRM ALL ACTIONS OFTHE COUNCIL OF THE CORPORATION OFTHE MUNICIPALITY OF BAYHAM FOR THE

REGULAR MEETING HELD MAY 1, 2014

WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powersof a municipal corporation are to be exercised by the Council of the municipality;

AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are tobe exercised by by-law;

AND WHEREAS the Council of the Corporation of the Municipality ofBayham deems itadvisable that the proceedings of the meeting be confirmed and adopted by by-law.

THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITYOF BAYHAM ENACTS AS FOLLOWS:

1. THAT the actions of the Council of the Corporation of the Municipality ofBayham inrespect of each recommendation and each motion and resolution passed and otheraction by the Council at the regular meeting held May 1, 2014 is hereby adopted andconfirmed as if all proceedings were expressly embodied in this by-law.

2. THAT the Mayor and Clerk of the Corporation of the Municipality ofBayham arehereby authorized and directed to do all things necessary to give effect to the action of theCouncil including executing all documents and affixing the Corporate Seal.

READ A FIRST, SECOND AND THIRD TIME and finally passed this 1st day of May2014.

MAYOR CLERK

By-Law 2014-053 A By-Law to confirm all actions of Council Page 206 of 206

Documents

THE CORPORATION OF THE MUNICIPALITY OF …...Associates Engineer's Report #211364 dated March 14, 2014. Declaration of Pecuniary Interest and the General Nature Thereof Staff Presentation