Textbook ManagementTextbook Management

P.D. ThomasP.D. Thomas

Allen ISDAllen ISD

Past PresidentPast President

Textbook Coordinators’ Association of TexasTextbook Coordinators’ Association of Texas

Annual Annual TextbookTextbook

cyclecycle

AugustAugust

SeptemberSeptember

OctoberOctober

NovemberNovember

DecemberDecember

JanuaryJanuary

FebruaryFebruary

JuneJune

AprilApril

MarchMarch

MayMay

JulyJuly

Annual Annual TextbookTextbook

cyclecycle

NovemberNovemberBegin selection processBegin selection process

Prepare interim shipmentPrepare interim shipment

Jan-MarchJan-MarchReview and select Review and select materials for usematerials for use

April 1April 1TEA Annual Report TEA Annual Report Deadline Deadline

May-JuneMay-JuneComplete annual inventoryComplete annual inventory

Pay for lossesPay for losses

Collect/ship OAsCollect/ship OAs

Receive/deliver all SE, TE, & Receive/deliver all SE, TE, & TRsTRs

Aug/SeptAug/SeptEnsure Ensure teachers/students have teachers/students have all their materialsall their materials

August/SeptemberAugust/September

• Monitor shipments of “free” materials for Monitor shipments of “free” materials for the teachersthe teachers

• Monitor enrollments vs chargesMonitor enrollments vs charges

• Hound your campuses to get you Hound your campuses to get you informationinformation

• Submit supplemental requests to TEA as Submit supplemental requests to TEA as necessarynecessary

NovemberNovember

• Establish your textbook selection committee Establish your textbook selection committee and submit to local boardand submit to local board

• Request samplesRequest samples– Publishers are only obligated to send samples Publishers are only obligated to send samples

upon requestupon request

• Every Regional ESC will have samplesEvery Regional ESC will have samples

• Prepare you interim shipmentPrepare you interim shipment

January-MarchJanuary-MarchReview SamplesReview Samples

• Display for public?Display for public?

• Get feed back from as many as possibleGet feed back from as many as possible

• Provide publisher hearings - - optionalProvide publisher hearings - - optional

• March local board approvalMarch local board approval

• April 1 deadline for reporting to TEAApril 1 deadline for reporting to TEA

Adoption/Selection StepsAdoption/Selection Steps• SBOE Proclamation 2 years prior to SBOE Proclamation 2 years prior to

adoptionadoption

• Publishers produce materials to meet the Publishers produce materials to meet the proclamationproclamation

• State committee samplingState committee sampling

• Local samplingLocal sampling

• Local selectionLocal selection

• Annual Report (April 1)Annual Report (April 1)

Adoption Adoption

CycleCycle

Publishers submit Publishers submit materials to SBOEmaterials to SBOE

District Request District Request samplessamples

SBOE determines SBOE determines confirming/nonconfirmingconfirming/nonconfirming

District Maintains use District Maintains use for contracted timefor contracted time

Proclamation by SBOE Proclamation by SBOE (2 years in adv.)(2 years in adv.)

District District selects/ordersselects/orders

Conforming Conforming

vsvs

Non-conformingNon-conforming

ConformingConforming• Meets 100% of the TEKSMeets 100% of the TEKS

Non-conformingNon-conforming

• Meets 50-99% of TEKSMeets 50-99% of TEKS

Off listOff list

• Advantages - The district has total control Advantages - The district has total control over optionsover options

Off listOff list

• Disadvantages - Disadvantages - – In foundation subjects the state only funds 70% In foundation subjects the state only funds 70%

of the cost of the bookof the cost of the book– There is no contractual agreement regardingThere is no contractual agreement regarding

• priceprice

• qualityquality

• availabilityavailability

Local SelectionLocal Selection

• Must meet board policyMust meet board policy

• Committee/department/individualCommittee/department/individual

• School BoardSchool Board

Adoption vs selectionAdoption vs selection

• Past Past – -adoption was by local board-adoption was by local board

• Present Present – -adoption is automatic unless the -adoption is automatic unless the

board specifically list a book not to board specifically list a book not to adoptadopt

Local board CertificationLocal board Certification

• SignaturesSignatures

• Preferred ship datesPreferred ship dates

• Titles not selectedTitles not selected

• Off list titles selectedOff list titles selected

Split adoptionSplit adoption

• Selection of materials from two publishers Selection of materials from two publishers within the same subject areawithin the same subject area– PROBLEMPROBLEM

• Change in teachersChange in teachers

• Can not be undone Can not be undone

• Change in enrollmentChange in enrollment

Document your meetings Document your meetings and and

validate your decisionvalidate your decision

TEA HOME PAGETEA HOME PAGE• http://www.tea.state.tx.us/http://www.tea.state.tx.us/

TEA TEXTBOOK PAGETEA TEXTBOOK PAGE

http://http://www.tea.state.tx.uswww.tea.state.tx.us/Textbooks//Textbooks/

http://www.nttca.org/index.htmlhttp://www.nttca.org/index.html

NORTH TEXAS NORTH TEXAS TEXTBOOK TEXTBOOK

COORDINATORS COORDINATORS ASSOCIATIONASSOCIATION

(NTTCA)(NTTCA)

ENDEND