TENDER DOCUMENTS - Punjabeproc.punjab.gov.pk/BiddingDocuments/50484955/4949/...x The tender documents are not signed by the supplier or his authorized person(s) IV. Offer/Rates Quoted

VOCATIONAL TRAINING INSTITUTE

PIND DADAN KHAN

Tender # 01

TENDER DOCUMENTS

For the Supply of

Furniture & New Sewing/Over Lock/Computerize Machines

For

Vocational Training Institute Pind Dadan Khan

(TECHNICAL BID)

Price Rs. 200/-

Tender No:VTI/PDK/JLM/TDR/03/17/01

Tender Submission: November 27, 2017 at 10:00 am

Tender Opening: November 27, 2017 at 10:30 am

VOCATIONAL TRAINING INSTITUTE, P.D. Khan Government of the Punjab

Signature & Stamp of bidder

Address: Inside Ghazali Block, Raja Ghazaznfar Ali Khan School Tehsil P.D.Khan Distt. Jhelum.

Ph: 0544-210065, Web: www.pvtc.gop.pk, E-mail: [email protected]

From Office of Principal

Tender No: VTI/PDK/JLM/TDR/03/17/01 P a g e | 2

TERM & CONDITIONS

1. General:

I. This tender is called for the purchase of Furniture & New Sewing/Overlock &

Computerized Machines for Vocational Training Institute Pind Dadan Khan.

II. Only Tax Registered Suppliers/Firms are eligible to take part in bidding.

III. Any offer which is not received as per terms and conditions of this tender documents

enquiry is liable to be ignored. No offer shall be considered if:

Received without earnest money.

It is received after the time and date fixed for its receipt.

The offer is ambiguous.

The offer is conditional.

The offer is from a firm / contractor / supplier black listed.

The offer is received by Fax or e-mail.

Offer received with shorter validity than required.

The offer is not conforming to specifications indicated in the tender document.

The tender documents are not signed by the supplier or his authorized person(s)

IV. Offer/Rates Quoted will remain valid till June 30, 2018 from the date of opening the

financial bid of tender.

V. Signed/ Stamped tender will be received in Principal Office till November 27, 2017 till

10:00 am. The tender will be opened on the same day at 10:30 am, in front of tenderer

or their representatives.

VI. The cover envelop should indicate particulars of tender and date of opening. The envelope

must be properly sealed.

VII. PVTC / VTI Pind Dadan Khan (purchaser) reserves the right to purchase full or part or

ignore / scrap / reject / cancel the tender without assigning any reason and will not accept

any objection in this regards.

VIII. The earnest money / security shall be forfeited if

The acceptance of tender is not issued during the validity period by the successful

bidder with in stipulated time period.

http://www.pvtc.gop.pk/

mailto:[email protected]




VOCATIONAL TRAINING INSTITUTE, P.D.Khan Government of the Punjab


P a g e | 3 Tender No: VTI/PDK/JLM/TDR/03/17/01

The offer is withdrawn, amended or revised during the validity period of the offer

without approval of the buyer.

The contractor fails to execute the contract strictly in accordance with term and

condition of the tender.

IX. The tender shall enclose catalogues/leaflets/literature and other technical information, if

any, in respect of items offered by him

X. The contractor will be responsible for the free replacement of items if the same is found to

be substandard by the purchaser and/or at variance with the specifications given in the

tender / supply order. Items offered of a specification superior to the one specified in the

tender enquiry may be accepted subject to approving authority.

XI. Item should be brand new and in original manufacturers packing.

XII. All the items mentioned in this tender will be purchased in groups. One group of items

maybe purchase & compared separately. Any bidder can participate in any one group. All

the prices will be compared to the total value of the tender and purchase order will be

issued to the party who will quote lowest price of all the items in a group.

XIII. Minimum One (01) year free service and supply of spare parts on payment basis must be

guaranteed by the bidder. This period may be extended by the bidder as per company

policy.

XIV. The tenderer should indicate their National Income Tax NO. and circle of Income Tax

Department.

XV. The quoted price should include all applicable taxes.

XVI. The purchaser is entitled to deduct all prevailing taxes.

XVII. The tenderer will produce import documents to ensure that store supplied is imported,

brand new and in original packing of manufacturer, in case items are imported.

XVIII. Offered rates will be on basis of free delivery to VTI Pind Dadan Khan and shall include all

taxes.

XIX. Quantity of any item can be increased or decreased by the purchaser.

XX. Whole or part of tender can be cancelled by the Competent Authority of the concerned

institute without assigning any reason.









XXI. Purchase order will be issued by the VTI Pind Dadan Khan after completion of the

formalities.

XXII. Inspection of the equipment will be made by the concerned committee and payment will be

based on the report.

XXIII. The tenderer who wants to take part in the bid would provide a refundable call deposit of

3% of total quoted prices in advance in favor of Vocational Training Institute Pind Dadan

Khan.

XXIV. Security deposit shall be refunded to unsuccessful bidders within 15 days after the award of

the contract/ Purchase Order.

XXV. Successful tenderer will receive the security deposit within 1 month from the completion of

supply, installation (if required), and satisfactory performance.

XXVI. One year bank security equivalent to 10% of the total price will have to be furnished by the

successful tenderer.

2. Delivery Period

Delivery period is within 20-30 days from the date of issuance of purchase order.

3. Extension of Delivery Period

In special circumstances, request for extension of delivery period may be considered by

approving authority on the written request of the firm before the target date of supply.

4. Cancellation / Penalty of Delay

I. If the acceptance of the tender issued during the validity period of the tender is not

accepted by the tenderer, the earnest money will be forfeited and the stores can be

purchased at his risk and cost.

II. In case the offer is withdrawn, amended or revised during the validity period of the

tender, the earnest money shall be forfeited.

III. In case bidder fails to execute the purchase order in accordance with the terms &

conditions laid down in the purchase order, the earnest money or bank guarantee (as

the case may be) will be en-cashed and the store will be purchased at his risk and cost.









IV. In case of delayed supply / nonsupply/ partial supply, the purchaser may cancel the

supply order or impose appropriate penalty. The penalty may be up to @2% per week.

5. Payment to the Supplier:

i. Payment will be made through crossed cheque to the successful bidder on 100%

supply/ delivery, commissioning and satisfactory inspection report against the

purchase order from Vocational Training Institute Pind Dadan Khan within 30 days

after the issuance of satisfactory report.

ii. Payment against partial supply will not be made.

6. Earnest Money

I. Earnest money @ 3% of the tender will have to be deposited along with tender. It

should be in the form of Pay Order from a bank, Bank Draft / Call Deposit in the

favor VTI Pind Dadan Khan.

II. Earnest money of successful bidder shall be refunded on successful completion of

supply or submission of required bank guarantee in shape of performance bond.

Whereas earnest money of unsuccessful bidders will be refunded on the approval of

tender by Competent Authority.

7. Delivery / Inspection of store

The Equipment will be inspected by the VTI through an authorized personnel and will reject

the equipment, if not found according to the given specification. The delivery of the

equipment will be made in the premises of VTI Pind Dadan Khan as mentioned in the

purchase order.

7.1 Provision of Product Sample:

All bidders are required to bring their product sample along with documents/ brochure /

any information booklet to prove the quality of specifications.









8. Deduction of Taxes:

Any taxes (If applicable such as Income Tax, Sales Tax and other taxes) will be deducted

while making payment as per Government instructions / notifications.

9. Payment of sales & other taxes, duties, levies:

Purchase shall be made from the firms registered with income /sales tax. Sales and other such

taxes, import duty, surcharge and other will be liability of the supplier. Vender will get the

shipment cleared from customs at his risk and cost, Certificate / letter for exemption of GST

and WHT can be provided by the supplier to Vocational Training Institute (VTI) if required

as per government instructions.

10. Performance Bond

Performance bond (parts, services & labor) in the shape of schedule bank guarantee to the

satisfaction of VTI Pind Dadan Kha equivalent to 10% of the total purchase order amount

will have to be furnished at the time of delivery of equipment against purchase order.

Guarantee will be returned after successful completion of the warranty period as mentioned

in the Purchased Order.

11. Termination of Contract:

Competent Authority of VTI may terminate contract in case of violation of

Specification/Terms and condition of Tender Documents or for assigning any reason or

without assigning any reason and will inform the supplier about his decision in writing.

12. Dispute:

In case of any dispute before or after the execution of contract, matter will be resolved as per

PPRA Rules’ clause 48, 49.

13. Information about Firms (Company Profile):

The firms shall supply information along with tender about the following:









a) List of customers

b) Company profile mentioning at least one year association with the manufacturer.

c) Manufacturer Authorization letter in the name of vocational Training Institute Pind

Dadan Khan for this bid.

d) Copy of NTN and GST certificate

e) Manufacture or his authorized agent certificate to have an authorized service

centers in major Cities of Punjab.

14. Technical Evaluation:

a) Company should be supplier of mentioned products from the last one year.

b) Annual turnover of Company for the last three years.

c) Company will provide their direct and indirect presence in Pind Dadan Khan city including

i. Support Call Center

ii. Number of employees working

iii. Profiles of field engineers/technical support representative

iv. Address and technical facilities detail in each location

d) Response / rectification time for complaints handling will be 36 hours after

registration of complaint. After 36 hrs, VTI will arrange to rectify the problem at

risk and cost of bidder.

e) Successful bidder will also provide a certificate from original manufacturer that the

items are manufactured and supplied in accordance with the specification of tender

15. Bid/ Tender Opening Procedure

I. The bid shall comprise a single package containing two separate envelopes. Each

envelope shall contain separately the financial proposal and the technical proposal;

II. the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL

PROPOSAL” in bold and legible letters;

III. initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened;

IV. the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody

of the procuring agency without being opened;









V. the technical proposal shall be evaluated in a manner prescribed in advance as

mentioned in the tender documents, without reference to the price and any proposal

may be rejected which does not conform to the specified requirements /

specifications;

VI. during the technical evaluation no amendments in the technical proposal shall be

permitted;

VII. The financial proposals of bids meeting the technical specifications after technical

evaluation shall be opened publicly at a time date and venue announced and

communicated to the bidders in advance. The financial bids of unsuccessful bidders

will be returned unopened after technical evaluation.

16. Date of submission / opening:

Receipt of Tender : November 27, 2017 till 10:00 am

Opening of tender : November 27, 2017 at 10:30 am in the office of Principal VTI Pind

Dadan Khan Inside Ghazali Block, Raja Ghazaznfar Ali Khan School Tehsil

P.D.Khan Distt. Jhelum.

Note: i. Any extra details can be provided on company letter head.

ii. Separate quotation for more than one brand can be prepared on the companies letter

head but it should be on the same format.

Name & Postal Address of Firm:

Signature

Name

Desg.

Tele No. Cell #

Fax No.

NTN Stamp

GST No. E-mail









Specification of Equipment’s QTY Tenderer’s Specification & Brand

Domestic Sewing Machine with Electric

Motor:

Heavy Duty came take up system, Automatic Bobbin Winder with auto stop, Double stich lever, Shuttle race open type ( for easy cleansing) Fast speed, Pressure Foot, Noiseless, Durable,

Electric Motor: Pure Copper winded Input: 220~240 V Watt: 180 W Rpm : not less than 15,000 With Speed Controller and Belt

Sewing Machine stand lamination sheet top and (Pic attached) & all accessories

Or Equivalent to Rocket, Link motion, Fonda Model.

Samples Provide Sewing Machines and Electric Motor at the time of opening Technical bid` (Please Bring Sample)

25









Over Lock Machrine:

Stich type one needle three thread, Maximum Sewing speed 6000 RPM, Stich length 0.8-4.0 mm, Needle bar stroke 24.5 mm, Maximum Lift of presser foot 5.5 mm, Auto lubrication

Equivalent to Taking 747

01

Sewing Machine (Lock Stitch

Machine):

Application Medium weight, Maximum Sewing speed 5,500 stich/min, Maximum Stich length 5 mm, Pressor Foot By Knee 13 mm, Needle DB*1(#14)#9-#18,134(Nm90)

Equivalent to Juki-8700

01









Computerized Embroidery

Sewing Machine:

50 Built-in stitches, Computerized stitch selection with LED

display Manual tension system, Memorized needle up-down, Start/Stop key, Speed control setting, Auto lock key, 7 section feed mechanism, Built-in needle threader, 3 Auto one-step buttonhole Top loading bobbin, Seam allowance markings on both sides of

needle in inches and metric, Horizontal spool pin, Lay in threading through

tension unit,

Equivalent to Juki HZL—K85

01









Specification of Furniture Quantity Tenderer’s Specification & Brand

White Board

Size: White Board 8’(L) x 4’(H)

White Board made of high density chipboard pressed with one side formica & other side veneer. With seasoned shisham wood tray, with hanging hooks.

Finish with N.C. lacquer.

02

Display Board 4 x 3 Size: 4’(L) x 3’(H) Made of soft board covered with blazer cloth outer frame made of solid seasoned sheesham wood finish with N.C. lacquer.

02

Trainee Chair without Arms (Steel) wooden

strips.

Structure made of mild steel square pipe20x20mm 18 swg finish with silver powder coating paint.

Seat& Back made of solid seasoned sheesham wood strips finish with N.C. Lacquer.

40









Steel Almirah

Size: 36” x 18” x 72” Made of mild steel of 22 gauge with 2 – lockable doors.

04

Cloth Cutting Pattern Making Table Size: 5’(L) x 3’(W) x 2.5’(H)

Structure made of mild steel square pipe

22x22mm 18swg finish with silver powder

coating paint. Top side of the structure should

have a steel cross to bear the pressure of

working and ironing.

Top made of chipboard covered with high

quality cotroy cotton cloth

02

Ironing Table

Size: 4’(L) x 2’(W) x 2.75’(H)

Structure made of mild steel square pipe 22x22mm 18swg finish with silver powder coating paint. Top side of the structure should have a steel cross to bear the pressure of working and ironing.

Top made of chipboard covered with high quality cotroy cotton cloth

02

Work Bench Table

Size: 6’(L) x 2.5’(W) x 3’(H)

Wholly Wooden

04

Teacher Tabble

Size: 4’(L) x 2.5’(W) x 2.5’(H)

Wholly Wooden

04

Rostrum

Size: 1’(L) x 2’(W) x 4’(H)

Wholly Wooden

04









Teacher Chair (Steel Structure) Cane.

Structure made of mild steel square pipe 20x20mm 18 swg finish with silver powder coating paint.

Back should be standard high back

Seat, Back & Arm made of solid seasoned sheesham wood finish with N.C. Lacquer.

Seat and back webbing with N.D. cane

08










Signature

Name

Desg.

Tele No. Cell #

Fax No.









NTN Stamp

GST No. E-mail



VOCATIONAL TRAINING INSTITUTE

PIND DADAN KHAN

TENDER DOCUMENTS

For the Supply of

Furniture & New Sewing/Over Lock/Computerize Machines

For

Vocational Training Institute Pind Dadan

Khan

(FINANCIAL BID)

Tender Submission: November 27, 2017 at 10:00 am

Tender Opening: November 27, 2017 at 10:30 am

Tender No: VTI/PDK/JLM/TDR/03/17/01



Tender No: VTI/PDK/JLM/TDR/03/17/01 P a g e | 2 (Financial Bid)



Specification of Equipments

Tenderer’s

Specification &

Brand

Warranty

Unit Rate

Total Cost

Without GST

GST

Total Cost With GST

Qty

Domestic Sewing Machine with

Electric Motor and with Stand:

Specifications as per Technical Bid

25

Over Lock Machine


01

Sewing Machine (Lock Stitch Machine)


01

Computerized Embroidery Sewing

Machine


01

Grand Total









Specification of Furniture

Tenderer’s

Specification &

Brand

Warranty

Unit Rate

Total Cost

Without GST

GST

Total Cost With GST

Qty

White Board


02

Display Board


02

Trainee Chairs without Arms


40

Steel Almimrah


04

Cloth Cutting/Pattern Table


02

Ironing Table


02

Work Bench Table


04








Teacher Table


04

Rostrum


04

Teacher Chairs


08








Note: i. Any extra details can be provided on company letter head.

ii. Separate quotation for more than one brand can be prepared on the companies’ letter head but it should be on the same

format.


Signature

Name

Desg.

Tele No. Cell #

Fax No.

NTN Stamp

GST No. E-mail


