TEN-T Info Day for AP and MAP Calls 2012 Daniel von Hugo TEN-T Executive Agency Evaluation Manager, Unit T4 TEN-T Info Day 29 November 2012 Application

TEN-T Info Day for AP and MAP Calls 2012

Daniel von HugoTEN-T Executive AgencyEvaluation Manager, Unit T4

TEN-T Info Day 29 November 2012

Application process: step by step

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Objective• Give you insight to the application forms

and the application process !

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• Structure and purpose of Application Form (AF)

• The application procedure • The Guide for Applicants (GfA)• Advice for improving your application

Structure

TEN-T Info Day – 29 November 2012

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• Essential information on the applicant (general) and the proposal (content and finance) (electronic submission)

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Application form Part A

Application form Part B1• Administrative information and

information on compliance with EU law (in particular environment, state aid and transport mode specific) (Word doc)


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• Technical information describing the proposed action and its activities in detail (Word doc)

• Structure reflects the four blocks of award criteria

• Ensures that all information needed by the external evaluators and the Commission for a fair and comprehensive evaluation is provided

Application form Part B2


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Application form Part B2bis• Simplified, only for application concerning

ongoing actions requesting increased co-funding rates

• Technical information describing the ongoing action and its activities in detail

• Structure reflects the three blocks of award criteria

• Ensures that all information needed by the external evaluators and the Commission for a fair and comprehensive evaluation is provided – Original application will not be provided to evaluators TEN-T Info Day – 29 November 2012

MAP call 2012, PPs field– on-going actions

Compulsory attachments:

• Action Status Reports (2013 ASR, reporting year 2012) to be submitted at the latest at the time of lodging of application

• A copy of the submitted 2013 ASR will be part of the application as annex

• Deadline for completion of 2013 ASR: exceptionally advanced to 28 February 2013 in order to meet the call deadline

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• Environmental certificates, cost benefit analysis, etc.

• No obligation for translation

Annexes

Note on MAP 2012 call: • Proposals in the field of Priority Projects

concerning ongoing actions without new activities: No need to submit Part B1, only tailored Part B2bis


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Application Form A

Application Form B1

Application Form B2

Application Form B2bis

MAP: PPs (except for ongoing actions applying for higher co-funding support), MoS, ERTMS, RIS, ATM, ITS-EETS, √√ √√ √√

MAP: PPs, applications for ongoing actions applying for higher support rates without new activities √√

√√

MAP: PPs, applications for ongoing actions applying for higher support rates with new activities √√ √√

√√

AP – all priorities √√ √√ √√


• Submit Application Form Part A electronically using the TENtec tool

• Attach Part B1 (including its annexes and if applicable the Financial Capacity Check Form) in the TENtec tool

• Attach Part B2 or B2bis, if applicable, including annexes in the TENtec tool

• All parts (A, B1 and B2 or B2bis ) must also be submitted in hard copy for a proposal to be complete!

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How do I submit a proposal?(1/2)

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• Send - via courier or hand delivery - the complete proposal (including a non-rewritable CD-ROM or DVD-R disk)

Deadline for submission: 28 February 2013, 16:00 (EC Central Mail)N.B. Keep proof of sending

How do I submit a proposal?(2/2)


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Guide for applicants (1/2)• Provides clear guidance to applicants on how to

complete the application forms and submit a proposal

• Provides information on the meaning of each selection criterion

Where necessary, specific interpretations of the criteria are provided in the call text

• Lists a set of prompting questions specific to each criterion that the external evaluators must answer for each proposal


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Guide for applicants (2/2)

• Contents: who decides on calls for proposals, available funding, who can apply, how to apply, evaluation procedure, checklist

• Annex 1: Guidelines to complete AF, Part B2bis – ongoing actions

• Annex 2: Guidelines to complete AF, Part B1• Annex 3: Guidelines to complete AF, Part B2• Annex 4: Information on translations• Annex 5: Glossary and Acronyms


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Language of submission • The working language of the external evaluators is

EN. You are highly recommended to submit proposals in EN!

• Translation costs are reimbursed up to €2500 (subject to conditions!)

• Read carefully the detailed reimbursement procedure and formal requirements in the GfA section 4.2 and its Annex 4

• Fill Part A4 of the Application Form• Requests for reimbursements: by 31 May 2013


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How to improve your proposal

• Read the work programme, call text and Guide for Applicants very carefully

• Start early (especially for MS endorsement and multi-applicant proposals)

• Take the guidelines seriously, especially on formal, selection and award criteria

• Anticipate competition and oversubscription

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Final advice

• Re-read your proposal and ask yourself Is it clear and does it cover all points the

evaluators need to know? Does it make the case for why it should receive

EU funding above others?

• Provide enough detail Objectives and the means to achieve these Realistic planning & reliable financial data

• Use the application check list & consult the FAQ regularly for updates

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How to improve your proposal


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MAP helpdesk: [email protected] AP helpdesk: [email protected]

Translation reimbursements: [email protected]


Useful e-mail addresses:

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Thank you&

good luck!


Documents

TEN-T Info Day for AP and MAP Calls 2012 Daniel von Hugo TEN-T Executive Agency Evaluation Manager, Unit T4 TEN-T Info Day 29 November 2012 Application