TEMPLATE

PRESENTATION BY THE CHAIR OF THE WORKING GROUP TO CONDUCT THE

TECHNICAL REVIEW OF THE BUDGET

FEBRUARY, 2015

QMPR

Guiding principles for the preparation of the QMPR

Based on the requirements of the Annex to the program-budget Resolution

Results-driven (need for more explanation)Standardized and in line with program-budget (common format)

Program-Budget constitutes the basis while QMPR tracks progress

Information consolidated to reduce volume and for ease of reference

Introduction Section

Highlights from this quarter“Key developments”– Use this section to

summarize any issues, including cash flowSome programmatic results by pillarFinancial Overview – any major variance? Human resources – any major shifts or

changes?Compliance oversight - what major events?Or any other topic as required

Introduction Section, con’t. Financial information

1. Expenditures to date – Includes Budget and balance forward at year start and execution, for Regular Fund and ICR

2. Explanations of adjustments greater than 5% of approved budget3. Combined financial table [sources of financing and total Treasury

Fund (quota collection, donor contributions, Specific funds, interest, revolving funds, trust funds, etc…)] – New

4. Information on quotas by member state (received to date)5. Liquidity Risk Assessment (combine monthly projections and

payment plans by member states into a single table) - New6. Contributions of member states by fund7. Disbursement by location – Provide description of major projects8. Travel report –For the reporting period - New9. Statement of Supplementary Appropriations CP/Res 831

Section 1: Results by program

Key Operational Results by Chapter Selected operational goals that represent key

activities/programs for each chapter for the year

Chapter 1 – Office of the Secretary General (13A)

# Op. Goal Expected results by Dec.31

Results achieved

Variances Estimated costs

Op.10 Development and implementation of a communication strategy for the summits process activities and initiatives

Section 1, con’t.: National Offices

Provide information on sectors of activities and highlight most financially significant initiatives on the ground by recipient country - New

Projects outside Headquarters

OAS Country Offices Statement of BalanceNB: Currently, the report does not provide information on costs to venue, salaries, projects, etc…

Section 2: Specific Funds

Highlights Add a paragraph on most significant developments in

the specific funds, eg., funds received from non-member states, or agreements signed with donors (contributions from observers, donors, etc… eg., donations for building maintenance) – New

Section 2, con’t.: Specific Funds

Maintain current reporting: Specific Funds: By programmatic pillar Specific Funds: Statement of Changes in Fund balance NB: include

contributions, donations, as reported by External RelationsSpecific Funds: Net programming by donor

Specific Funds: signed donor agreement for the year NB: include amounts

Projects submitted to the Project Evaluation Committee

Resource Mobilization report with Permanent Observers and other donors (to coordinate with External relations) Activities with Permanent Observers Strategy for Resource Mobilization with Permanent Observers

NB: Currently, these two documents do not align

Section 3: Administration and Management (section 3 and 7 combined)

This section should track progress to “develop mechanisms for program management and monitoring in accordance with the results of the strategic vision process and the implementation plan of the recommendations of the strategic plan for Management Modernization”- New

Report progress made towards fulfilling the objectives of the CAAP as set out in the annual workplan

Section 4: Human Resources

Human Resources Actions by chapter and fund

Geographic RepresentationGender and Grade distribution (all funds)Call for resume and selection competitionsHeadcount by type (A, B, continuing contract,

career, trust, local employees, CPRs) and funds (RF, ICR, SF, and all other funds) – Based on Personnel Register, add CPRs - New

Section 5: Administrative Tribunal

Number of cases and nature of litigationsPotential reputational and financial risks Mitigation strategies when applicable

Section 6: Evaluation and Audits

IG’s list of internal audits Secretariat’s actions in response to Board of

External Auditors’ recommendationsList of program and project evaluations

(available also on the Accountability portal)Status of External Evaluations and Audits

requested by Specific Fund Donors

Delete?

Hall RentalConferences and Meetings (redesign and

distribute to chairs) IADB Financial StatementPADF Financial StatementRetirement and Pension Fund (this is extracte

d from the Annual Audit report) (provide instead a report by the Fund)