Technology Nuts-and-Bolts for New Teachers

Susan Lopersloper@luesd.k12.ca.us

sloper@myluesd.net(559) 924-6886August 5, 2014

Logging into the Computer

There are 2 login windowsNovell Login:New Teacher

– Username: nteacher– Password: Temp0rary

(First we’ll change your password!)

Windows Workstation Login:– Username: “Teacher” or “Student”– Password: no password

Drive Assignments & Directories

o C: =Local Hard Drive

o H: =Individual user’s home directory – **SAVE DOCUMENTS

HERE**o (This is visible only to you, the logged in user, and is accessible

from any networked computer. Create folders and files here as you wish.)

o O: =Teacher collaboration/share (across the district)

o P: =Classroom share (teachers and their students)

o U: =Site Share Drive [Elementary schools]o Info: Only office staff and admin can edito Working: Folders for each teacher o Teacher Share: For teachers to share files within the site

o V: =Site Share Drive [Liberty only]o Info: Only office staff and admin can edito Working: Folders for each teacher o Teacher Share: For teachers to share files within the site

Network or Internet-based

Accessible through shortcuts in the Novell-delivered Applications window (Application Launcher).

User BasicsStudent Accounts:

Student accounts are created with the five-digit Permanent ID as the username. The default password is the student’s legal first name as it appears in Aeries. If a student can’t log in, contact your office to have the account checked.

Student Drives:C: = Computer’s hard drive (If saved here, will be deleted when the computer is restarted)H: = Student’s individual drive, accessible from any student computer on campus (SAVE ALL DOCUMENTS HERE)P: = Optional “classroom” share, upon teacher request.R: = A list of your site’s student drives

Student & Lab Computers:Student and lab computers are locked down with a program called DeepFreeze, which “restores” computers to the locked state each time they are rebooted. Any files added or changed will be deleted or restored on reboot. Because of this, it is imperative that all files are saved to the user’s H: drive or one of the share drives.

Important Notes/Reminders:• Each user must log in under their own account.• Don’t let students use computers under your login.• Don’t save files on the C: drives, especially on student computers.

Getting Help:All work requests need to go through the work order system accessible through any internet-connected computer. Access the MyTechDesk online work order system through the shortcut in the Application Launcher, then log in with your username and password.

Technology Support Contacts:• Darrin Cooper, Director of Technology (924-6837)• Hardware, Network & Malfunction Issues:

– Lupe Gaytan, Computer Technician – Liberty, Lemoore El & UCS– Eric Hoffmaster, Computer Technician – Cinnamon, Engvall & Meadow Lane

• Technology integration, Software Usage, Student Data & Aeries Issues:– Susan Loper, Instructional Technology/Student Database Coordinator (924-6886)

Aeries.net• Log into http://aeries.luesd.k12.ca.us• Enter your User ID and your password

– Username: nteacher– Password: nt**** (where **** is the last 4 of

your social security number)

The Aeries.net Teacher Portal is an application accessed through a web browser that can be used by teachers within the classroom to update attendance, gradebook and grades in the Aeries™ database.

On the left side of the page a Navigation tree will display that allows easy access to the data. To expand the different nodes drag the mouse over to the + plus sign and click the mouse. The node will expand and all available data nodes will display. For example below, the Student Data list has expanded and all additional student data nodes now display. To collapse the Student Data node drag the mouse over to the – minus sign and click the mouse.

On the right of the Home page is an Event Calendar. Teachers can post events that their students and parents will see. Gradebook assignments will automatically show up for students and parents. The School or District also has the ability to post events that EVERYONE will see in Teacher Portal. Examples of events include Back-To-School-Night, Parent-Teacher Conferences, or when Report Cards are scheduled to be sent home.

Student DataCertain student information can be viewed by teachers. To view the student information available, click the mouse on the Student Data node on the Navigation tree.

The Student Search node is a search engine and can be accessed by the looking glass icon above the Navigation tree.

After the name has been entered click the mouse on the GO button or press Enter and student’s meeting this criteria will display.

The teacher can search for all students, current students or previous students. A student can be located by entering the complete student name, the student’s last name, first couple letters of the student’s last name or first letter to locate all students starting with that letter.

To display student demographics click the mouse on Demographics under the Student Data node. The following page will display with the demographic information for the student selected.

AttendanceThe Attendance page can be accessed for attendance update or display. Click the mouse on the Attendance node on the Navigation tree. The Current Period for the teacher signed into Teacher Portal and all students currently enrolled for that period will display. The Current Period is determined according to the bell schedule. Take attendance by clicking in the applicable boxes of A for Absent or T for Tardy to the right of the student’s name. Changes are effective immediately.

The All Students Are Present button at the top right of the page can be used to mark all students present.

NOTE: Attendance MUST be submitted regardless if there are no absences or tardies.

New students scheduled into the class will display with the word NEW in red next to their name.

Students who have a date in the SSA Date (Safe School Act) field on the Assertive Discipline form will display with a red asterisk to the left of their name have. This complies with CA Ed code 49079.

Gradebook

To access Gradebooks, click the mouse on the Gradebook node on the Navigation tree. The Gradebook page will display in the Scores by Class view.

The selected gradebook name will display on the top right of the page.

Click the mouse on Gradebook at the top left of the page and a dropdown of the existing gradebooks will display.

Inactive gradebooks will display at the bottom of the list with brackets around them.

The current gradebook will display in the list with a check mark to the left of it.

Click on View to change from Scores by Class view to Scores by Student or Scores by Assignment.

Click on Edit to add or edit gradebooks, assignment types and assignments. The Edit button will also allow you to link gradebooks together.

Double-click here to add the students to your gradebook.

Add Categories

Click here to add categories.

Add your categories and save

Add Assignments

Click here to add assignments.

Fill these out

Select the report card standard

Save

GradesThe Grade page can be accessed for update or display from the Grades node on the Navigation tree. The Grade page will display for the teacher signed into Teacher Portal. All students currently enrolled will display.

Click the mouse on the Period dropdown to select a different period.

A message will display in yellow indicating the period of time that a teacher can post to a student’s grades.

Use the Edit All Records button to add or update a current mark for the grading period displayed. The page will change from View only to Edit mode.

A drop down listing will display to the right of the Valid Marks, Citizenship, Work Habits and Comment fields. Select the applicable value.

NOTE: Any data changes made on the Grades page in the “Edit all Records” mode will be effective immediately regardless of clicking on the “Done Editing” button. The “Done Editing” button merely changes the page back to view only display.

GroupWise

• Enter your User ID and your password– Username: nteacher– Password: nt**** (where **** is the last 4 of your social security number)

• Inside Access (Teacher computers and office computers only)The GroupWise client is represented by the “globe” icon on your desktop or in the start menu. The password is the same as your main network password.

• Home/Outside AccessThe URL for accessing GroupWise is https://gwmail.luesd.k12.ca.us, and you use your regular username and password. You will receive security warnings regarding the security certificate, and you will need to accept the certificate to access the system. Mozilla Firefox works best, but you can also use Internet Explorer if you change a setting to allow use of “SSL 2.0”. (Go to Tools, Options and scroll down almost to the bottom for SSL options.)

• GroupWise NotifyLook for a globe in your Task Bar tray in the lower-right corner of the screen. This is your Notify icon. If there is an envelope on top of the globe, you have mail.

• GroupWise Tips:– All district employees with GroupWise are listed in the address book. – There is a distribution list for each site, and also one for all teachers. Use with caution.– Create your own lists and groups for regularly used group contacts.– To see when a sent item was opened, right-click & select “properties”.– Clean out your mailbox regularly by deleting or archiving items.– Archiving items removes them from the main system and places a copy in your archive

file on your H: drive.– Use folders and the Cabinet in your Archive file to organize items.

Menu

Toolbar

Item list

Folder list

The Main Window is your starting point to send email, read email, schedule appointments, review your calendar, review or update your address book, organize your messages, view the status of sent messages, etc.

GroupWise Folder List• “Globe” identifies the current GroupWise account

• Mailbox new and unfiled email messages & invitations

• Sent Items copies of email messages and appointments sent to other

people • Calendar create and view appointments, tasks, and

reminders

• Contacts represents the frequent contacts address book

• Tasklist use this to create a task list and check items off

• Work in Progress when you cancel an outgoing email message, it is saved here for further editing later before you

send it

• Cabinet you can create folders of email messages here

• Trash holds all deleted items for up to 7 days

Icons and Mail Status• New Mail appears next to Mailbox folder if unread

messages are inside. The Mailbox also shows the number of unread emails in the folder.

• Unopened Message icon looks like a sealed envelope

• Opened Message icon looks like an opened envelope

• Message w/Attachment envelope icon has a paper clip next to it

• Urgent Message envelope is red

• Forwarded Message envelope has an arrow pointing right

• Message that has envelope with left- pointing arrow been replied to

• Appointment Message icon looks like a clock

Accelerated Reader/STAR ReadingAccelerated Math/STAR Math

http://hosted12.renlearn.com/356192

Getting Started

Click here

Enter your username and password

Student can access from school only

(No testing outside of school)

7:00 am to 6:00 pm

Change the user type to “School User: ___________”

Then click on “Courses and Classes”

Click here

Find your class and click on your name

Click here

You can enter your students’ names individually or search by grade level (this is easier to mass add your students at the start of the year.)

Find your students in the list and check the box in front of their name. Then click “Add”.

When you’ve found all of your students in the list and added them, click on “Save”.

NOTE: If your student does not appear in the list, let me know.

This screen lists all of the products you and your students can access. It also lists the students that you have enrolled into your class.

Home

Reading Practice

STAR ReadingSummary Report

Grade placement (Current Grade)

Scaled score

Percentile ranking

Grade equivalent

Instructional reading level

Normal curve

equivalent

Estimated oral

reading fluency

Zone of proximal

development

Accelerated ReaderDiagnostic Report – Reading

Practice

Accelerated ReaderRecord Books and Goals

Accelerated MathDiagnostic Report

Accelerated MathStatus of the Class Report

Accelerated MathAssignment Book

Home Connect

Unlocking Accounts• Three unsuccessful login attempts will lock the user account• Accounts are automatically unlocked at midnight each day• Teachers can unlock accounts for students enrolled in their class

www.teleparent.net

Teleform

Calls home automatically from 6:00 pm – 9:00 pm

Reporting

School Username Password After hours username

Lemoore Elementary

lemoore_el lions lemoore_el_teacher

Meadow Lane

meadowlane_el

mustangs meadowlane_el_teacher

Engvall engvall_el roadrunners

engvall_el_teacher

Cinnamon cinnamon_el eagles cinnamon_el_teacher

Liberty liberty_ms patriots liberty_ms_teacher

UCS universitycharter

hawks universitycharter_teacher

www.brainpopjr.com (K-3)

www.brainpop.com

UnitedStreaming

Passcodes– Lemoore El: FE11-73C8 Meadow Lane: 328E-A426– Engvall: 323E-EF27 Cinnamon: FA2B-B582– Liberty: 8529-AC17 UCS: 9958-222B

www.unitedstreaming.com

Class Webpagehttp://luesd.k12.ca.us

Navigate to your class

marteaga

ma****

AeriesAnalytics

Test Scanning & Scoring

Add Assessment (Exam)

Enter name of assessment – same naming conventions

CE Grade 2: WA 1.1 Spelling Patterns

Scan Assessment (Exam)

Batch printing

Document Camera Scanning

Dashboard