Teaming with

Industry to Develop

Tomorrow Leaders

Lecture Agenda

• Introductions

• Resources

• Benefits

• Class/Evaluation

• Timeline

• Projects

Course Instructor

Ashwin GuptaDupuis Hall, Room 303

gupta.ashwin@queensu.ca

Send e-mail to schedule formal meetings or drop-by my office

People – Support Staff

James & ElizabethFinancials &

Travel

KellyLab

Support

Resources

TEAM Manual

Make sure you read the TEAM Manual!

team.appsci.queensu.ca chemeng.queensu.ca/courses/CHEE400/index.html

TEAM Is An Industry Project Experience – Treat it like a Job

What Students Say About TEAM

"Showing initiative and taking passion in our TEAM project allowed us to deliver a high quality product that exceeded our client's expectations. It also allowed me personally to gain a huge industry specific knowledge base, one which I was able to leverage to get a job in a cutting edge industry in San Francisco. An industry I had always wanted to spend a career in but had difficulty getting a foot in the door.“

- Stephen Barry,

Queen’s ChemEng Graduate Questionnaire

TEAM – Initiative is Everything!

APSC400

Technology Engineering and Management

(Before Project Bidding)

http://www.chemeng.queensu.ca/courses/APSC400/Email team@chee.queensu.ca

2008/2009

17

12

9

3 3 3

1 1 1 1

TOTAL: 51 Students

Advisors

Client, Instructor and Advisor Feedback

• TEAM Student Professionalism (punctuality, preparation for meetings, effective meeting management, timely and professional emails, response to questions and feedback, maintaining scope, responding to company needs, etc.)

• Quality of Student Project Management and Procedures

• Quality of Student Work and Final Report

• Usefulness of Student Work to Your Company

• Estimated or Approximate Dollar Value of Student Work to your Company.

• Student Presentation Quality

• Overall Impression of the TEAM Program

Instructor and Advisor Roles

TO HELP YOU DO YOUR BEST

Teamwork, Dedication, Commitment, Communication = Success

Your Personal Responsibilities And Initiative :

• Working with the client to define the project objectives and deliverables.

• Finding the resources (people, research, …) to fulfill the deliverables– You are expected to seek your own faculty resources to help

define and execute the project. • Keeping in communication with the client, instructors, and

advisors to ensure:– Problems are swiftly dealt with– All parties are aware of problems– All parties are aware of progress

• To ensure all activities (especially travel) are done safely.

Marking Scheme

Group Mark (IN, 70% , 85%)*

Individual Contribution Assessment (0-100%)**

- * Rarely, a 95% - The Project Must Achieve “Something that is far beyond what an undergraduate would be expected to achieve.”

- * Based on client feedback, advisor, and Instructor observations- ** Very low contributions or unsatisfactory projects will result in

an Incomplete (IN) in the course

20%

80%

Individual Mark **

Missing deadlinesPoor Quality Intermediate Work

TEAM Calibre = Industry Calibre

Division of Labour

• Group Coordinator/Leader

• Client Contact

• Treasurer

• Documentation Manager

• Visual and Written Communication Manager

• Logistics Manager

A Typical Timeline - Fall

PLAN, Initial Concept Research (10% of your Project), PM Tool Development & Use, Client

Visits, Non Disclosure Agreements, Project Plan Development, Long Lead Activities

SeptemberTEAM formation Group Meetings

Meeting with your industry advisorClient Kick-off Meeting

October/NovemberBackground Research

Project PlanningStart EVERYTHING that is “long lead” for the project (procure lab equipment, get prices from vendors, …)

The Goal is to hit the ground RUNNING in January

Fall Lecture Series

Speakers and Topics Strengthening your skills to plan and run projects.

Fill in Gaps such as “5 ways to help build a WBS”, and“How to make meetings more productive”

Learn current industry practices such as LEAN, Six Sigma, IP/Licensing etc.

Bring your questions!

Fall: Four Main Deadlines

Sept 13th – 11:59pm Project Bids Due

Oct 9th – 10pm Draft Project Plan, Design Alliance, Minutes from 1st Client & Advisor

Meetings

Nov 6th

Project Background Document, Project Plan, Draft Statement of Work

Dec 3rd, or before Progress Report 1 Issue Statement of Work to Client

A Typical Timeline - Winter

• Meetings with Instructor

• Meetings with Client

• Meetings with Advisor

• Meetings with Group

• Contacting Resources

• Project Work

• Interim Presentations

• Final Presentations

Project Bidding Process

• If you like what you’re hearing tonight, great!

• Realize, it’s going to be a lot of work!

• If you bid, I will put you in a team, you are committing to not drop the course later.

• If not, drop it now please by not bidding and send me an email saying you no longer would like to take the course. No hard feelings.

Project Bidding Process

Project List is on website http://team.appsci.queensu.ca

Process: Click on the link at the top of project list – takes you to Google forms1. Project Choices (1st, 2nd, 3rd,4th 5th)2. A short paragraph on why you chose the first three choices 3. Your cumulative average4. Did APSC 381 5. “I allow my email address to be passed to my fellow team mates,

our client, and our advisor.” – signed xxxx

Bidding Starts Today, Ends this Friday at 11:59pm. Late bids will not be considered.

Project assignments issued before class next week

Now The Projects

Next Steps?

1. It’s your project ! 2. Meet with your team ASAP! Set up weekly meetings for

the fall. Assign roles. 3. ASAP call and email your client, let them know who

you are, and arrange a meeting with them.4. Call or email your advisor set up a meeting.5. Build a Project Plan (will discuss in class next week)6. Get ready for your client meeting – background

research, template of project plan, prepare a long list of questions and information you require from them. See TEAM Manual to prepare for this meeting.

7. Go to your client meeting with a Project Plan Template.8. Arrange Waiver of Liability and NDA (if necessary)

Housekeeping

• Next week we have a guest lecture by Stroud Consulting followed by a TEAM Lecture.

• Students who need ACF signed see me

• Review TEAM Manual before class next week

• Submit Project Bids by Friday at 11:59pm

• See me with any questions you have