Talascend specializes in providing comprehensive solutions to support our clients document control challenges across multiple sectors.

Using a combination of highly skilled people, best-practice industry process, and state-of-the-art technology, we offer our customers a unique approach to enabling world class document control for

their projects and programs.

Document Control. Beyond Document Management.Introducing AssaiAdvanced Document Control Software

All too often, organizations squander huge sums of time and money trying to reconfigure content management software or attempt to bolt-on more and more functionality to their existing application suite and still fail to achieve a comprehensive solution that meets project and program document control requirements. These systems simply were not intended to support the needs of project based document control... like trying to fit a square peg in a round hole.

In contrast to other solutions in the market, the Assai Document Control and Management Solution (DCMS) was designed specifically to support project document control processes for both design and vendor documents and business critical correspondence. The features listed below amongst many others, are built-in as standard out-of-the-box functionality. As such, core product features are robust, scalable and proven on some of the world’s largest and most complex projects (e.g. Sakhalin Island $28bn, Prelude $43bn).

Extensive exception reporting suiteIntelligent document numbering structure(s) creation Automated new project creationComprehensive document exchange trackingTransmittal based distribution & historical audit trailsAutomated bulk document processing & distributionPlanned deliverables progress monitoring against milestones & earned valuesIntegration with planning tools (Primavera P6 & Microsoft Project)Work Package moduleAutomated approval & status codes

The document management features below, were developed to compliment AssaiDCMS core document control functionality, not the other way around. As a result collaboration functionality offers more control and visibility than other products.

Concurrent engineering Collaboration Check in – check outOnline mark-upsWorkflowEmail drag ‘n’ drop

We have found the AssaiDCMS product evolution has significant advantages for project and program document control giving customers the edge in efficiency when processing large volumes of documents, risk mitigation through complete deliverable document exchange audit trails and extensive exception, KPI and dashboard reporting options.

There are almost endless variations and complexities across project and program structures driving configuration and process changes in many areas including:

Differing numbering taxonomies between projectsEver-changing internal & external distribution matrices through project phasesDifferent document review turn-around timesVarying attribution coding (approval and status coding etc.)Trained AssaiDCMS users can create and configure new projects to go live in a matter of minutes without needing additional consultancy. The wide range of user configuration options allows seamless productivity throughout multiple and simultaneous project lifecycles.

To find out more, visit www.talascenddc.com

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Assai Software Services provides leading edge Document Control and Management System software for oil and gas, engineering and construction.

AssaiDCMS has evolved for over a decade in these challenging sectors. The development of the system is driven by some of Europe’s leading information management experts in tandem with our programmers, many of whom have worked with the system since its launch in 1997.

AssaiDCMS harmonises the functionality required for two distinct philosophies: Document Control and Document Management. We believe this combination is essential in order to execute strict document control when required: whilst allowing for more flexible document handling that avoids bottlenecks.

The result is a versatile and fit-for-purpose solution that supports organizations throughout project life cycles and beyond.

Document Control Functionality

Key FeaturesFast creation of multiple intelligentnumbering formatsTotal tracking via transmittals andconfigurable workflowsExtensive exception and graphical reportingVendor document control moduleDesign document control moduleCorrespondence control moduleTechnical query control moduleFast configuration of new projectsX-referencing between contractornumbers and in-house numberingRevision and version control3D Asset navigatorAsset management modulePlanned documentation trackingProgress tracking against work packsand deliverable milestonesBulk up and download

Document Management FunctionalityKey Features

Online collaborationOnline redline mark up / reviewBusiness critical email drag and drop capture(Outlook®, Lotus Notes®)Check in / check outConfigurable folder structures for business purposesFavouritesEngineer friendly interface3D Asset navigatorAsset management moduleStatisticsFlexible search engineContent searchDiscipline treeDocument type treePackage moduleDedicated inboxes for all reviewersCorrespondence history chainsComplete comment trackingBulk up and downloadIntegration with other DMS products

To find out more, visit www.talascenddc.com

State of the art softwareThe benefits of Assai

Technical QueriesA dedicated module ensures control ontechnical queries. The workflow modulesupports the processing of registeredqueries. The web-based publishing of technicalqueries and related answers improves thecommunication with third parties.

Planning and ProgressAssaiDCMS offers planning and progresson documents, document revisions,equipment, document packages anddocument milestones. Planning andprogress information can be automaticallyexchanged with planning systems asP3® and MS-Projects®.

Asset ManagementAssaiDCMS supports asset managementand the definition of assethierarchies and the relationshipsbetween system break downs, taginformation and procured equipment.

CollaborationIn AssaiWEB users can register commentson items and red-line documents.Documents can be checked in or out andincorporated into workflows. Dedicatedscreens are available for easy commenting,copying comments from other users andpushing approved comments to documentcontrol for further distribution.

3D InterfaceAssaiDCMS 3D Navigator is a graphical3D-Interface. Users can fl y over the asset,rotate, zoom in and zoom out, click on anypart or asset to drill down to the next level,or open the documents, correspondenceand technical queries related to that area.

CorrespondenceAssaiDCMS correspondence modulesupports processing of incoming andoutgoing correspondence. Correspondencecan be forwarded on individual basis ormade part of standard workflows. Extensivereporting ensures the control required toprocess correspondence on time.

Document ManagementAssaiDCMS interfaces with third partydocument management system tools suchas Livelink® and Documentum®. Theseinterfaces can vary from loosely coupledto tight integration.

WorkflowThe AssaiDCMS workflow module lets theuser define dedicated workflows for pushingdocuments and correspondences throughthe organization. In AssaiWEB users havedirect access to their outstanding actions,they can easily add comments, makeremarks or push the item on to the nextperson(s) in the workflow.

Web enabled RetrievalAssaiWEB publishes all documents andcorrespondence on the company intranet.Engineers have instant read access tothe latest revisions. Items can be foundeffortlessly by searching on any attributeor item content.

ReportingAssaiDCMS offers all the requiredinformation to control the distributionprocess. This comprises of a comprehensiveset of reports, producing a variety ofdocument lists: lists of late and outstandingdocuments, per engineer, per externalcompany, per area. Reports that follow thedocument through the distribution cycle,correspondence reports, technical queryreports etc.

Document ControlAssaiDCMS is designed to support the mostcomplex document distribution and controlrequirements using transmittals, email orweb-based distribution. Dedicated screenshelp your document controllers to processhigh number of documents effi ciently. Webenabled commenting streamlines reviewcycles. Extensive reporting facilities andautomatic late email generation give tightcontrol on document status.

Change ManagementFor the operational phase AssaiDCMS hasa dedicated control process for handing outdocument revisions to multiple ontractors.Different contractors can work on the samedocument at the same time. The procedureis focused on a controlled issue and return of documents, ensuring that different contractors do not overwrite each other’s changes.

Talascend specializes in providing comprehensive solutions to support our clients document control challenges across multiple sectors - Oil & Gas, Civil, Rail, Nuclear, Telecoms, Mining & Minerals, Construction, Aerospace, Defense & Security.

Using a combination of highly skilled people, best-practice industry process, and state-of-the-art technology, we offer our customers a unique approach to enabling world class document control for their projects and programs.

Whether your organization is a global owner-operator engaged on major capital projects, a mid-sized Engineering, Procurement, Construction company (EPC) or a smaller engineering design house or supplier, Talascend Document Control Solutions will raise the standards of document control and improve overall performance.

Document Control. Beyond Document Management.