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Taking Responsibility for Our School’s Future. Friends of Mayer Meeting December 2, 2009. Agenda. Agenda. Agenda. Friends of Mayer 2009-2010 Spending. Friends of Mayer 2009-2010 Fundraising. - PowerPoint PPT Presentation
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Taking Responsibility for Our School’s Future
Friends of Mayer Meeting
December 2, 2009
Agenda
Introductions Brad Bane 6:00-6:10
Monthly Budget Report & Approval Maureen Riordan 6:10-6:15
Barnes & Noble Book Fair Wrap-Up Brad Bane
(for Mandy Shaw)
6:15-6:20
Holiday Cookie Project Michelle Hoersch 6:20-6:25
FOM Website Sarah Liebman
Olivia Potter
6:25-6:40
Spring Walk-a-thon Farah Denahan
Alice Singer
6:40-7:10
All Other Business Brad Bane 7:10-7:15
Agenda
Introductions Brad Bane 6:00-6:10
Monthly Budget Report & Approval Maureen Riordan 6:10-6:15
Barnes & Noble Book Fair Wrap-Up Brad Bane
(for Mandy Shaw)
6:15-6:20
Holiday Cookie Project Michelle Hoersch 6:20-6:25
FOM Website Sarah Liebman
Olivia Potter
6:25-6:40
Spring Walk-a-thon Farah Denahan
Alice Singer
6:40-7:10
All Other Business Brad Bane 7:10-7:15
Agenda
Introductions Brad Bane 6:00-6:10
Monthly Budget Report & Approval Maureen Riordan 6:10-6:15
Barnes & Noble Book Fair Wrap-Up Brad Bane
(for Mandy Shaw)
6:15-6:20
Holiday Cookie Project Michelle Hoersch 6:20-6:25
FOM Website Sarah Liebman
Olivia Potter
6:25-6:40
Spring Walk-a-thon Farah Denahan
Alice Singer
6:40-7:10
All Other Business Brad Bane 7:10-7:15
Friends of Mayer 2009-2010 Spending
BudgetTotal Spent
in November
Total Spent This School
Year Balance
Copier $ 12,000 $2,303 $3,848 $8,152
General Supplies 12,000 4,057 4,057 7,943
Art Supplies 5,000 639 639 4,361
Staff Support 5,000 5,000
Field Trip/Bus Fees 5,000 1,169 1,429 3,572
Sports 2,200 105 175 2,025
Printing of Parent Newsletters 1,000 92 132 868
Hospitality 1,000 53 53 947
Community Outreach 1,000 1,000
Student of the Month Breakfasts 700 65 150 550
Honor Student Awards 600 600
Grant Writing expenses 300 300
Pledge Drive expenses 1,250 878 1,048 202
FOM maintenance (bank fees, tax filings, etc) 500 20 70 430
Funding Teacher Positions 50,000 50,000 0
$ 97,550 $9,381 $61,601 $35,949
Friends of Mayer 2009-2010 Fundraising
Note*: $1,512 is the amount of the gift card, but is worth more with a teacher discount. We do not yet know the amount of books purchased off wish lists and donated
Estimate Total Raised
November
Total Raised
This Year
Pledge Drive $50,000 $31,555 $55,392
Walk-a-thon 30,000
Wrightwood Neighbors Grant
15,000
Barnes & Noble 3,000 1,512 1,512
Box Tops 1,000
Dominicks e-Scrip Program
1,500 114 740
School Picture Day 500 739 739
Apparel Sales 100 34 34
Total $101,100 $33,954 $58,417
Agenda
Introductions Brad Bane 6:00-6:10
Monthly Budget Report & Approval Maureen Riordan 6:10-6:15
Barnes & Noble Book Fair Wrap-Up Brad Bane
(for Mandy Shaw)
6:15-6:20
Holiday Cookie Project Michelle Hoersch 6:20-6:25
FOM Website Sarah Liebman
Olivia Potter
6:25-6:40
Spring Walk-a-thon Farah Denahan
Alice Singer
6:40-7:10
All Other Business Brad Bane 7:10-7:15
Barnes & Noble Wrap-Up
Many thanks to Mandy Shaw and Pam Stennes!! Thanks to everyone in the Oscar Mayer community for
making the 2009 Barnes & Noble Book Fair another rousing success.
The Barnes & Noble book fair earned an estimated contribution of $1,512.14, exceeding last year’s total.
As well, many parents contributed books directly to the school, for which teachers are extremely grateful.
As in past years, Mandy will work to insure the contributions are used to purchase additional books for the classrooms in the school.
Special thanks are also in order for Catherine Lapping, Coach Francis, and Ms. Hooker and the third grade choir. Thanks to all for your contributions to the day.
Agenda
Introductions Brad Bane 6:00-6:10
Monthly Budget Report & Approval Maureen Riordan 6:10-6:15
Barnes & Noble Book Fair Wrap-Up Brad Bane
(for Mandy Shaw)
6:15-6:20
Holiday Cookie Project Michelle Hoersch 6:20-6:25
FOM Website Sarah Liebman
Olivia Potter
6:25-6:40
Spring Walk-a-thon Farah Denahan
Alice Singer
6:40-7:10
All Other Business Brad Bane 7:10-7:15
Agenda
Introductions Brad Bane 6:00-6:10
Monthly Budget Report & Approval Maureen Riordan 6:10-6:15
Barnes & Noble Book Fair Wrap-Up Brad Bane
(for Mandy Shaw)
6:15-6:20
Holiday Cookie Project Michelle Hoersch 6:20-6:25
FOM Website Sarah Liebman
Olivia Potter
6:25-6:40
Spring Walk-a-thon Farah Denahan
Alice Singer
6:40-7:10
All Other Business Brad Bane 7:10-7:15
FOM Homepage Redesign Concept
FOM Dropdown Menu Concept
Agenda
Introductions Brad Bane 6:00-6:10
Monthly Budget Report & Approval Maureen Riordan 6:10-6:15
Barnes & Noble Book Fair Wrap-Up Brad Bane
(for Mandy Shaw)
6:15-6:20
Holiday Cookie Project Michelle Hoersch 6:20-6:25
FOM Website Sarah Liebman
Olivia Potter
6:25-6:40
Spring Walk-a-thon Farah Denahan
Alice Singer
6:40-7:10
All Other Business Brad Bane 7:10-7:15
Walk-a-thon: The Need (1)
Having just come off our pledge drive, we have most definitely made progress toward our fundraising goals.
We won’t know until spring the number of teachers we will be asked to fund for 2010-2011, there is still significant fundraising work to be done.
Walk-a-thon: The Need (2)
In looking at the fundraising work of other schools, the most successful schools tap into four funding sources:
1. The immediate school population2. Extended friends and (particularly) family3. Businesses4. The community
The pledge drive clearly taps into 1 above This year, with sufficient volunteer support the spring
walk-a-thon is designed to engage all four, with a particular focus on numbers 2-4.
Walk-a-thon: General Plan
The focus of the walk-a-thon will continue to be fundraising for teachers, plus will need to be structured to allow some of the funds to be used for general expenses.
Specifically, the school is looking for 1-2 volunteers to spearhead: Soliciting sponsorships from businesses
(Maureen) Soliciting money from the neighborhood
families
Walk-a-thon: Business Committee (1)
For discussion: Will we be doing the parent handbook again? Are people willing to receive a handful of (maybe 5)
sponsor advertisement e-mails as a part of the sponsorship package we offer (similar to the Urban Fresh coupon last year)?
Any other company incentive suggestions? Looking for volunteers as follows:
Grocery Stores (Wendy Choslovsky) T-shirts (1 volunteer) Volunteer lunch (1 volunteer) General involvement/business recruitment (multiple
volunteers)
* “Outside” sponsorship refers to those businesses that are not owned by members of the Oscar Mayer community (parents, relatives, teachers, etc).
Sponsorship Level
Total Number of Sponsors
Total Corporate
Sponsorship
Number of "Outside"
Sponsors *
Total "Outside" Corporate
Sponsorship$100 11 $1,100 7 $700 $250 19 $4,750 12 $3,000 $500 2 $1,000 0 $0
$1,000 2 $2,000 2 $2,000 Over $1,000 1 $1,500 0 $0
35 $ 10,350 21 $5,700
Corporate Sponsorship for 2009 Walk-a-thon
Corporate Sponsorship for 2009 Walk-a-thon – Additional Statistics
According to our records, we requested sponsorship from an additional 13 companies that chose not to participate (2 of them said willing to donate product/services)
Of the “outside” companies asked to sponsor the walk-a-thon, we experienced a 61% acceptance rate. (21 out of 34 companies donated at least $100)
No companies chose to donate money in an amount less than the $100 sponsorship level
Since many companies easily gave $100 but very few gave $500 or above, we suggest keeping the levels and basic structure the same but shifting the banner and t-shirt benefits
Sponsor Level Actual 2009 Suggest for 2010
5K - $100 -Logo on 2 banners-Acknowledgment in parent newsletter-Listing in parent handbook
-Acknowledgment in parent newsletter-Listing in parent handbook
10K - $250 -5K sponsorship+-Logo on t-shirts-¼ page ad in parent handbook
-5K sponsorship+-Logo on 2 banners-Logo in parent handbook
Marathon - $500 -10K sponsorship+-½ page ad in parent handbook
-10K sponsorship+-Logo on t-shirts
Iron Man - $1,000 -Marathon sponsorship+-Headline position on 2 banners
-Marathon sponsorship+-Headline position on 2 banners
T-Shirt Sponsor - $2,500
-Iron Man sponsorship+-Top logo on back of t-shirt
-Iron Man sponsorship+-Top logo on back of t-shirt
Other suggested benefits- Sponsor page on FOM website- Advertisement via FOM email- Sponsor wall in school hallway
- Other ideas?
Suggested Sponsorship Levels for 2010 Walk-a-thon
Walk-a-thon: Business Committee (2)
Immediate next steps (December / January):Recruit key volunteersFinalize sponsorship levels (Pam
Stennes)Develop marketing materialsCreate full list of businesses (last
year’s plus new targets)
Walk-a-thon: Timeline
Completion Date
Presentation of plan Dec 2, 2009
Budget approval Dec 2, 2009
Identification of “business” and “community” volunteers Dec 15, 2009
Presentation and approval of “business” materials, plus detailed timeline for utilization
Jan 20, 2010
Presentation and approval of “community” materials, plus detailed timeline for utilization
Feb 24, 2010
Presentation and approval of materials for in-school use, plus detailed timeline for utilization
March 24, 2010
Spring walk-a-thon May 7, 2010
Walk-a-thon: Budget
LINE ITEM2009
ACTUAL COMMENTS2010
ESTIMATE COMMENTS
Photocopies $ 148.82 School made copies for most of collateral sent home. $ 200.00
650 double-sided copies are $41 at Kinko's
Banners 737.08
2 vinyl banners to be hung outside the school AND 1 additional banner to be used as start & finish line - reusable for future years 425.00
Can use start/finish banner from last year
Balloons + Helium 230.75200 balloons est. $80; helium tank rental $150. 250
Refreshments 0.00Water and fruit fully sponsored by Urban Fresh by Jewel. 1,000.00
Wendy Choslovsky has volunteered to find a grocery store sponsor again this year.
Set up supplies 170.28
Ropes & stakes to mark the course, duct tape, zip ties, pins for race bibs, other miscellaneous supplies needed for the day 175
Race bibs 0.00 Sponsored by Building a Healthier Chicago 100
T-Shirts 768.00 T-shirts sponsored by Girls in the Game. 2,800.00 Hope to find t-shirt sponsor
Credit Card Fees 326.37 Click N Pledge Fees 500 Estimate is approximate.
Volunteer Lunch 180.50 200Can we find a sponsor (or two) for this?
ESTIMATED TOTAL BUDGET $ 2,561.80 $ 5,650.00
Agenda
Introductions Brad Bane 6:00-6:10
Monthly Budget Report & Approval Maureen Riordan 6:10-6:15
Barnes & Noble Book Fair Wrap-Up Brad Bane
(for Mandy Shaw)
6:15-6:20
Holiday Cookie Project Michelle Hoersch 6:20-6:25
FOM Website Sarah Liebman
Olivia Potter
6:25-6:40
Spring Walk-a-thon Farah Denahan
Alice Singer
6:40-7:10
All Other Business Brad Bane 7:10-7:15
All Other Business
Next FOM Meeting
Wednesday, January 20, 6 PM, School Library
Happy holidays!!