TABLE OF CONTENTS - WordPress.com USTA Middle States Junior Tournament Director’s Manual 2018 TABLE OF CONTENTS Page 2 - Introduction-TD Requirements & Officials Requirements Page

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USTA Middle States Junior Tournament Director’s

Manual

2018

TABLE OF CONTENTS

Page 2 - Introduction-TD Requirements & Officials

Requirements

Page 7 - Level 8 Entry Level Tournaments

Page 8 - DR-L7 Intermediate Level-District Tournaments

Page 10 - SR-L6 Intermediate Level-Sectional

Tournaments

Page 13 - SR-L5 Advanced Level-Sectional Tournaments



Page 23 - Required Information on Tournament Home

Pages with Examples

Page 25 - Tournament Director Checklist

Page 26 – Schedule Planning Manual

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USTA Middle States Junior Tournament Director’s Manual

Introduction

Thank you for hosting and running a USTA Middle States Tournament!

Tournament directors are the keys to success at any tournament, impacting the present and future of

tennis in so many positive ways. They are crucial to keeping the event running on time and on schedule,

and keeping players and fans alike happy and ready to come back for more. The hard work is rewarded

in smiling faces and in the growth of the sport. Your contributions will impact thousands of junior

players to further develop their games, becoming competitors, fans – and maybe even champions – for

a lifetime.

Shaping the future of tennis, however, is no easy task. That is why we’ve created The Middle States

Junior Tournament Director’s Guide, which provides the tools necessary for tournament directors to

deliver the highest quality experience for both players and parents, ensuring that they will want to come

back to our sport again and again.

Contact Information & Resources

At USTA Middle States, our mission is to improve tennis tournament retention and enjoyment. It is

important that we provide tournaments where the players, as well as their families, have a wonderful

experience. The heart of a successful tournament is customer service and retention.

The following information is being provided to assist you in the application and running of your USTA

Middle States tournament. If at any time before, during or upon completion of your tournament you

have any questions or concerns, please contact the USTA Middle States Competition Department via e-

mail at [email protected]

mailto:[email protected]

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Requirements to Apply for a Tournament

The required forms to apply for a USTA Middle States SR (Sectional) or DR (District) Tournament are located on our TD website at https://www.usta.com/en/home/organize/creating-play-opportunities/middlestates/TournamentDirectorResources.html

This form must be filled out in its entirety and returned to USTA Middle States Competition Department for event consideration. Additional requirements are:

✓ Tournament Directors must be a USTA member

✓ The Host Facility must be a USTA Organization member

✓ Tournament Directors must have attended a USTA MS Tournament Director training class – See link here for requirements portion of training manual: https://netplaymag.files.wordpress.com/2017/11/td-requirements-net-gen-for-

training-manual.pdf

✓ Tournament Directors must be successfully registered in Net Generation https://netgeneration.usta.com/

✓ Any Official that is hired for a tournament must be a USTA Certified Official

For all USTA memberships inquiries, call USTA member services at (800) 990-8782 or e-mail [email protected].

VIDEOTAPING MATCHES

USTA Middle States position on videotaping: “The videotaping/photography for personal, non-commercial purposes of any portion of a sanctioned USTA-Middle States event is permissible under the law, much like any event in a public place (Zoo, Park, Mall, etc.). If a parent or party objects to their player being photographed, they may ask, or request that a Tournament Director or Official intercede on their behalf to ask, that any photographer stop photographing or reposition their camera to exclude their player. However, other than optional compliance or respectful consideration, there are no grounds to deny anyone the right to photograph.” It bears noting that some facilities used for sanctioned events have videotaping policies of their own pertaining to events within the boundaries of their property, which may supersede any section’s position stated here.

FRIEND AT COURT

Friend At Court is the authority for USTA rules and regulations and is an excellent resource for tennis officials, Tournament Directors and players to keep on hand in order to answer questions and resolve disputes. It is an indispensable book that addresses just about every possible situation that can arise on the tennis court.

https://www.usta.com/en/home/organize/creating-play-opportunities/middlestates/TournamentDirectorResources.html

https://www.usta.com/en/home/organize/creating-play-opportunities/middlestates/TournamentDirectorResources.html

https://netplaymag.files.wordpress.com/2017/11/td-requirements-net-gen-for-training-manual.pdf

https://netplaymag.files.wordpress.com/2017/11/td-requirements-net-gen-for-training-manual.pdf

https://netgeneration.usta.com/


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You can view a PDF version of Friend at Court on the USTA Middle States Tournament Director’s webpage. You can also purchase the USTA Friend At Court by calling the USTA Middle States office at 610-935-5000.

Tournament Requirements & Regulations

Tournament Directors must adhere to all USTA Middle States section rules and requirements. They must also be fluent in TDM (Tournament Data Management) and TennisLink applications. Training is available by the USTA Link Team on both TDM and TennisLink. The TDM Help Center can be found at http://activesupport.force.com/usta/

TENNISLINK

TennisLink and TDM Programs must be used for all USTA Middle States Tournaments.

ATTENDANCE

The Tournament Director or a designated assistant who has completed the TD Training must be in attendance during the entire duration of the tournament. The Tournament Director will also serve as a member of the tournament committee.

USTA MEMBERSHIP REQUIREMENTS

All entrants for ranking tournaments must have current USTA memberships

OFFICIALS

If Officials are hired for the tournament, they must be USTA Certified Officials

AWARDS

The Tournament must provide awards for the singles winner and finalist and to both members of the winning doubles team and finalists. It is recommended to also have awards for the 3rd and 4th place singles, if applicable.

SUPPLIES

The Tournament Director will obtain balls, trophies/awards, score cards and other supplies necessary to run the tournament. Awards should be displayed at the tournament desk during the tournament.

TENNISLINK UPDATES

The Tournament Director must update the TennisLink tournament website with all pertinent information regarding the tournament before, during and after the event (See Appendix A for a listing of required information and examples).

TOURNAMENT SITE

The Tournament Director will ensure that the tournament site is in order for the safety of all players and spectators.

http://activesupport.force.com/usta/

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REFUNDS

Once the tournament entry deadline has passed and a player has been accepted into the tournament, no refunds of entry fees are required if the player withdraws from the event.

REPORTS

On completion of the tournament, all results must be uploaded on TDM by the LAST day of the event. In addition, complete the appropriate “Tournament Follow Up Report” located on the USTA Middle States Tournament Director’s webpage and here: https://www.surveymonkey.com/r/tdfollowupreport .

Any and all code violations and all defaults/walkovers/withdrawals must be reported on TDM via the new tracking system for junior Code of Conduct Violation reports and also must be noted on the Tournament Follow Up Report.

PAYMENT TO OFFICIALS

Payment should be remitted to the Referee and/or Rover(s) for their services upon completion of work but no more than 7 days after the final day of the tournament.

https://www.surveymonkey.com/r/tdfollowupreport

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Information for the Tournament Referee/Official

The Tournament Referee and/or Official will supervise all aspects of tournament play once the list of

participants and seeds is received from the Tournament Director/Middle States Office.

ROVING OFFICIALS

The Referee will hire rovers for the Tournament. All rovers must be USTA Certified Officials.

DRAW AND MATCH SCHEDULES

The Referee will receive the list of participants and seeds from the Tournament Director/Middle

States Office and will process the information through TDM, post the draw and develop the match

schedules

SUBSTITUTIONS

The Referee will make substitutions in the draw when appropriate

TOURNAMENT DUTIES

The Referee will schedule match times, assign courts, obtain match results, keep draw sheets up-to-date and give out match times for subsequent matches and send matches to courts. The Referee will post all information on the TennisLink website – the Future Match Report and/or match times on the Draw, Alternate Report, and any tournament updates throughout the event

TENNISLINK UPDATES

The Referee must update the TennisLink tournament website with all pertinent information regarding the tournament (SEE APPENDIX A for a listing of required information and examples)

ENFORCE RULES

The Referee will enforce the rules of tennis as referenced in Friend At Court and use his/her best judgment in situations not specifically covered by the rules. The Referee and rovers will watch over play on the courts and assure timely, fair play by timing warm-ups, settling disputes and enforcing the Code, as referenced in Friend At Court.

COURT MONITORS

The Referee/Tournament Director must train all court monitors, if used

REPORTS

Upon completion of the tournament, all results must be uploaded on TDM by the LAST day of the event. In addition, complete the appropriate “Referee Follow Up Report” located on the USTA Middle States Tournament Director’s webpage. Any and all code violations and all defaults/walkovers/withdrawals must be reported on TDM via the new tracking system for junior Code of Conduct Violation reports and also must be noted on the Referee Follow Up Report.

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Level 8 Entry Level Tournaments

DISTRICT DIVISIONS

The Middle States section is divided into six districts: Allegheny Mountain (Pittsburgh, Erie and part of West Virginia), Central PA (Lancaster, Harrisburg, York, Williamsport), Eastern PA (Reading, Lehigh Valley, Scranton), Philadelphia’s five-county area, Delaware and New Jersey (except for a 35-mile radius around NYC).

SELECTION PROCESS

For Level 8 Entry Level tournaments, priority is given to players who live in the district of the tournament, followed by players living in the USTA Middle States section, followed by all other USTA members. Most Level 8 tournaments have a limited draw size; therefore, entry to the tournament may be subject to a selection process. Just entering the tournament does not guarantee acceptance into the tournament due to limited draw sizes.

LEVEL 8 TOURNAMENT DESCRIPTION

Level 8 tournaments are non-ranking events. USTA Membership is NOT required for these tournaments. However, all players must obtain a USTA account number if they do not have a membership in order to participate in a Level 8 event. For players who have never played a USTA Sanctioned tournament, they must be entered into the Youth Progression System for an Orange or Green ball event. Please have them contact our office at [email protected] to be entered into the USTA Youth Progression System.

Facilities should have at least 3 courts available for the event, and they should be one-day tournaments. Draw formats are either compass draw or round robin, and all players are guaranteed 3 matches. The suggested match format should be 2 out of 3 short sets. However, flexibility for these events may be required due to court availabilities.

Court monitors are required for these events to assist entry level players new to competition.

For scheduling instructions, refer to our Entry Level Tournament Guide, found here:

https://netplaymag.files.wordpress.com/2017/11/usta-jr-tournaments-entry-level-guide.pdf


https://netplaymag.files.wordpress.com/2017/11/usta-jr-tournaments-entry-level-guide.pdf

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District Level (DR L7) Intermediate Level Tournaments

DISTRICT DIVISIONS

The Middle States section is divided into six districts: Allegheny Mountain (Pittsburgh, Erie and part of West Virginia), Central PA (Lancaster, Harrisburg, York, Williamsport), Eastern PA (Reading, Lehigh Valley, Scranton), Philadelphia’s five-county area, Delaware and New Jersey (except for a 35-mile radius around NYC).

PLAYER SELECTION AND SEEDS

The player selection and seeds will be processed at the Middle States office and will be posted on TDM approximately 72 hours after the registration close date. For questions regarding this process, e-mail USTA MS Junior Competition department at [email protected]

District Level 7 (DR) Tournament Restrictions: Players ranked in the top 20 in the Sectional Rankings in the 12s divisions will not be allowed to participate in a DR-L7 12s event. Players ranked in the top 40 in the Sectional Rankings in the 14s, 16, and 18s divisions will not be allowed to participate in ANY DR-L7 event in ANY age group.

DRAW FORMATS

The maximum draw size for singles is 32 players. If holding a doubles draw, the size is limited to 16 teams. For all DR-L7 tournaments, a COMPASS draw will be used for singles event. All players shall be offered a minimum of 3 matches. If a division has 5 or less registered players, a round robin format shall be used. For doubles events, a single elimination draw will be used. Tournaments should be 1 or 2 days in duration. For tournaments with two or more divisions, the maximum draw size may be limited to 8 or 16 players for singles. Draws of 16 players may be split into two draws of 8.

USTA OFFICIALS

Court Monitors must be used for DR-L7 events. A USTA official is not required for the tournament, but is highly recommended. All officials must be USTA Certified officials.

PUBLISHING THE DRAW USING TDM

Groups - Siblings may not play each other in the 1st round.

Draws – The complete draw must be posted on TennisLink no later than three (3) days prior to the start of the tournament.

Scheduling Matches – The TD/USTA Official shall schedule adequate match times using the block method or the Garman System (see Page 26 - Schedule Planning Manual). Starting times with opponents must be posted on TennisLink no later than three (3) days prior to the start of the tournament.


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MATCH FORMATS

Match Starting Times - It is mandated that no match should start prior to 8 am. For Friday matches when school is in session, a tournament may not start until 4 pm. School session dates are August 16th through June 30th. During the summer season (7/1 through 8/15), Friday matches may start at noon.

Match Format-Singles – All matches will be 2 out of 3 short sets with no ad scoring with a 10-point match tiebreak in lieu of a 3rd set. Each set will start at 2 games all. A Compass draw shall be used for the singles event. All players shall be offered a minimum of 3 matches. If a division has 5 or less registered players, a round robin format shall be used. Tournaments should be 1 or 2 days in duration. If it is impossible to offer 3 matches, the consolation match format of full sets with no-ad scoring may be used.

Match Format-Doubles - If holding a doubles draw, all doubles matches are played as 8-game pro sets, no-ad scoring, with a 7-point tiebreak at 8 games all, single elimination draw.

12s Division – All 12s divisions will use the Green Dot ball for all matches (excludes “Designated” tournaments).

Minimum Draw Requirements - Must have three registered players/teams to run a division. For all divisions with 5 or less registered players, a round robin shall be used.

Scheduling Requirements - DR Level tournament directors are to follow the “Friend At Court” rules and regulations when scheduling District tournaments.

Inclement Weather - If inclement weather dictates that alternate scoring must be used in any tournament, approval must be issued by a member of the Junior Competition Committee or the sectional staff office.

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Sectional (SR) Level 6


ATTENDANCE


COURT ALLOTMENT

Must have a proper allotment of courts for two 16-player singles draws to ensure the tournament’s completion within the sanctioned dates and time requirements mandated by USTA middle States section rules:

Outdoor Tournaments – 4 to 6 minimum (A minimum of 4 available at all times)

Indoor Tournaments – 4 minimum (available at all times)

INDOOR COURT BACKUP

An option for outdoor events is to have indoor backup available. An additional charge of $10 per player per singles match may be applied. This must be noted on the TennisLink tournament home page before entries open.

USTA OFFICIAL

One Roving Official OR 1 Court Monitor are required for a Level 6 tournament for Saturdays and Sundays. All officials must be USTA Certified officials.

AWARDS

Must provide awards for the singles winner and finalist and to both members of the winning doubles team. It is recommended to also have awards for the finalists for the doubles division.


The player selection and seeds will be processed at the Middle States office and will be posted on TDM approximately 24 hours after the registration close date. For questions regarding this process, e-mail USTA MS Junior Competition Department at [email protected].

SCHEDULING MATCHES

Friday Match Schedule - When school is in session, a tournament may not start until Friday at 4 pm.

School session dates are August 16th through June 30th.

Evening Match Requirements - No match shall start after 9 p.m. in the 12’s and 14’s divisions, and

10:30 pm in the 16’s and 18’s divisions.


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Outdoor Summer Match Schedule - During the summer season, the scheduling rules as stated in

Friend At Court shall apply. The summer season shall be noted as any tournament scheduled from

July 1st through August 15th. During the summer season (7/1 through 8/15), Friday matches may

start at noon. For this occurrence, main draw singles matches on Friday will still be played with a

10-point match tiebreak in lieu of the third set.

Rest Requirements - At least 60 minutes of rest time shall be mandatory between singles matches

played indoors in the same division.


INDOOR SR-L6 DRAW AND MATCH SCHEDULING

Draw –Each SR-L6 event will have two 16-player FMLC singles draws – one boy’s draw and one girl’s draw. They will also have two 8-team FMLC doubles draws – one boy’s draw and one girl’s draw. Doubles draws will earn SR-L5 points. The complete draws should be posted on TennisLink no later than four (4) days prior to the start of the tournament.


INDOOR SR-L6 SINGLES & DOUBLES REGULATIONS

All Doubles Draws will be Completed on Friday Evening: - Doubles will start no earlier than 4 pm on Friday evening when school is in session (August 16th – June 30th). Two 8-team FMLC draws will be played (one round of consolation). The match format for doubles is one 8-game pro set, NO-AD scoring, and a 7 point tiebreak at 8 games all. Doubles draws will earn SR-L5 points.

All Singles Draws will be played on Saturday and Sunday ONLY: – Two 16-player FMLC draws will be played (one round of consolation) on Saturday and Sunday. Singles matches are the best of 3 tiebreak sets, regular scoring, with a 10 point match tiebreak in lieu of the 3rd set for BOTH main draw AND consolation draw for all age divisions.

Playoff – There are NO 3rd and 4th place playoffs in SR-L6 events.

Minimum Players – L6 tournaments require at least 4 players for a singles draw and 4 teams for a doubles draw.

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OUTDOOR SR-L6 DRAW AND MATCH SCHEDULING

Draw –Each SR-L6 event will have two 16-player FMLC singles draws – one boy’s draw and one girl’s draw. They will also have two 8-team FMLC doubles draws – one boy’s draw and one girl’s draw. The complete draws should be posted on TennisLink no than four (4) days prior to the start of the tournament.


OUTDOOR SR-L6 SINGLES & DOUBLES REGULATIONS

Friday Matches - Friday matches when school is in session: Doubles will start no earlier than 4 pm on Friday evening when school is in session (August 16th – June 30th). Two 8-team FMLC draws will be played (one round of consolation). The match format for doubles is one 8-game pro set, NO-AD scoring, and a 7 point tiebreak at 8 games all.

During the summer schedule (July 1st through August 15th), doubles should be played before singles matches start. Matches may not start before Noon.

Match Formats – Singles matches are the best of 3 tiebreak sets, regular scoring, with a 10 point match tiebreak in lieu of the 3rd set for BOTH main draw AND consolation draw for all age divisions.



SR-L6 SECTIONAL TOURNAMENT MATCH SCHEDULE

BOYS GIRLS BOYS GIRLS BOYS GIRLS

SINGLES MATCHES PER ROUND

MAIN DRAW Round of 16 8 8

Quarterfinals 4 4

Semi-Finals 2 2

Finals 1 1

SINGLES - 1ST MATCHES PER ROUND

MATCH LOSERS Consolation match 4 4

CONSOLATION

DOUBLES -1ST MATCHES PER ROUND

MATCH LOSERS Quarterfinals 4 4

CONSOLATION Consolation 2 2

(SR-L5 POINTS) Semi-Finals 2 2

Finals 1 1

TOTAL MATCHES

PER DAY 9 9 16 16 3 3

FRIDAY SATURDAY SUNDAY

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ATTENDANCE


COURT ALLOTMENT

Must have a proper allotment of courts for two 16-player singles draws to ensure the tournament’s completion within the sanctioned dates and time requirements mandated by USTA middle States section rules.



INDOOR COURT BACKUP

An option for outdoor events is to have indoor backup available. An additional charge of $10 per player per match may be applied. This must be noted on the TennisLink tournament home page before entries open.

USTA OFFICIALS

A minimum of 1 Roving Official and 1 Court Monitor are required for a Level 5 tournament for Saturdays and Sundays when school is in session. During the summer session, they are also required on Fridays. All officials must be USTA Certified officials.

AWARDS

Must provide awards for the singles winner and finalist and to both members of the winning doubles team. It is recommended to also have awards for the finalists for the doubles division.



SCHEDULING MATCHES

Friday Match Schedule - When school is in session, a tournament may not start until Friday at 4 pm.

School session dates are August 16th through June 30th.




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Outdoor Summer Match Schedule - During the summer season, the scheduling rules as stated in

Friend At Court shall apply. The summer season shall be noted as any tournament scheduled from

July 1st through August 15th. During the summer season (7/1 through 8/15), Friday matches may

start at noon. For this occurrence, main draw singles matches on Friday will still be played with a

10-point match tiebreak in lieu of the third set.

Rest Requirements - At least 60 minutes of rest time shall be mandatory between singles matches

played indoors in the same division.


INDOOR SR-L5 DRAW AND MATCH SCHEDULING

Draw –Each SR-L5 event will have two 16-player FICQ singles draws – one boy’s draw and one girl’s draw. They will also have two 8-team FMLC doubles draws – one boy’s draw and one girl’s draw. The complete draws should be posted on TennisLink no later than four (4) days prior to the start of the tournament.


INDOOR SR-L5 SINGLES & DOUBLES REGULATIONS

All Doubles Draws will be Completed on Friday Evening: - Doubles will start no earlier than 4 pm on Friday evening when school is in session (August 16th – June 30th). Two 8-team FMLC draws will be played (one round of consolation). The match format for doubles is one 8-game pro set, NO-AD scoring, and a 7 point tiebreak at 8 games all.

All Singles Draws will be played on Saturday and Sunday ONLY: – Two 16-player FICQ draws will be played (consolation played through the quarterfinals) on Saturday and Sunday. Singles matches are the best of 3 tiebreak sets, regular scoring, with a 10 point match tiebreak in lieu of the 3rd set for BOTH main draw AND consolation draw for all age divisions.



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OUTDOOR SR-L5 DRAW AND MATCH SCHEDULING

Draw –Each SR-L5 event will have two 16-player FICQ singles draws – one boy’s draw and one girl’s draw. They will also have two 8-team FMLC doubles draws – one boy’s draw and one girl’s draw. The complete draws should be posted on TennisLink no later than four (4) days prior to the start of the tournament.


OUTDOOR SR-L5 SINGLES & DOUBLES REGULATIONS

Friday Matches - Friday matches when school is in session: Doubles will start no earlier than 4 pm on Friday evening when school is in session (August 16th – June 30th). Two 8-team FMLC draws will be played (one round of consolation). The match format for doubles is one 8-game pro set, NO-AD scoring, and a 7 point tiebreak at 8 games all.

During the summer schedule (July 1st through August 15th), doubles should be played before singles matches start. Matches may not start before Noon.

Match Formats – Singles matches are the best of 3 tiebreak sets, regular scoring, with a 10 point match tiebreak in lieu of the 3rd set for BOTH main draw AND consolation draw for all age divisions.



SR-L5 SECTIONAL TOURNAMENT MATCH SCHEDULE

BOYS GIRLS BOYS GIRLS BOYS GIRLS

SINGLES MATCHES PER ROUND

MAIN DRAW Round of 16 8 8

Quarterfinals 4 4

Semi-Finals 2 2

Finals 1 1

SINGLES CONSOLATION MATCHES PER ROUND

FEED IN THROUGH Quarterfinal Qualifier 4 4

QUARTERFINALS Quarterfinals 4 4

DOUBLES MATCHES PER ROUND

FIRST MATCH LOSERS Quarterfinals 4 4

CONSOLATION Consolation 2 2

Semi-Finals 2 2

Finals 1 1

TOTAL MATCHES

PER DAY 9 9 16 16 7 7

FRIDAY SATURDAY SUNDAY

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ATTENDANCE


COURT ALLOTMENT

Must have a proper allotment of courts for a 32 singles, 16 doubles draw to ensure the tournament’s completion within the sanctioned dates and time requirements mandated by USTA middle States section rules.



INDOOR COURT BACKUP

Outdoor events MUST have indoor backup available (an additional charge of $10 per player per match may be applied). This must be noted on the TennisLink tournament home page before entries open.

USTA OFFICIALS

A minimum of 2 Roving Officials and 1 Court Monitor (for Saturdays only) are required for a Level 5 Tournament. However, hiring a referee is strongly recommended. All officials must be USTA Certified officials.

AWARDS

The tournament director must provide awards for the singles winner and finalist and to both members of the winning doubles team. It is recommended to also have awards for 3rd and 4th place singles and for the finalists for the doubles division.



SCHEDULING MATCHES

Friday Match Schedule - When school is in session, a tournament may not start until Friday at 4 pm

and no more than one round of doubles and one round of singles shall be played. Doubles shall

precede the playing of singles.


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Summer Match Schedule - During the summer season, the scheduling rules as stated in Friend At

Court shall apply. The summer season shall be noted as any tournament scheduled from July 1st

through August 15th. During the summer season (7/1 through 8/15), Friday matches may start at

Noon. For this occurrence, main draw singles matches will be the best of three tie-break sets

(except for the 12s divisions), and scheduling rules as stated in Friend At Court shall apply.

Doubles Requirements - Doubles is mandatory in all sectional Level 5, 4, & 3 tournaments. A round

of doubles should be the first matches scheduled in the day during the tournament.

Rest Requirements - At least 60 minutes of rest time shall be mandatory between singles matches played indoors in the same division. A 60 minute rest period should be offered between a doubles match to be played after playing a singles match. At least 30 minutes shall be mandatory between a singles match to be played after a doubles match.


DRAW AND MATCH SCHEDULING THROUGH TDM

Draw –The complete draw should be posted on TennisLink no later than four (4) days prior to the start of the tournament. Draw limit is 32 singles and 16 teams for doubles.


SINGLES REGULATIONS

Friday Matches - Friday matches when school is in session: players play one singles match with a 10-point match tiebreak in lieu of a third set, regular scoring.

Match Format Main Draw– Singles matches are the best of 3 tiebreak sets, regular scoring (except for the 12s divisions).

Match Format-BG12s - All boys/girls 12’s division matches are the best of 3 tiebreak sets, regular scoring, with a 10-point match tiebreak in lieu of a third set throughout the entire tournament.

Consolation Draw - Must have a feed-in backdraw and a 3rd and 4th place playoff. The backdraw will stop after two rounds have been played. The round of 8 quarterfinal losers in the main draw will play-off in a separate draw through to the final to determine the 5th place finisher. NO 7th and 8th play off match will be played.

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All consolation draw matches in all age divisions are to be played with a 10-point tiebreak in lieu of the third set (this includes the 3rd and 4th place playoff match) with regular scoring.

DOUBLES REGULATIONS

Minimum Requirements - Must have at least 4 doubles teams registered to play a doubles division.

Doubles - All doubles matches are played as 8-game pro sets, NO-AD SCORING, with a 7-point tiebreak at 8 games all, single elimination draw.

Friday Matches - Round of 16 must begin on Friday PRIOR to all singles matches, no earlier than 4 pm and only one round on Friday when school is in session.

Scheduling - A round of doubles should be the first matches scheduled in the day during the tournament.

SR-L4 SECTIONAL TOURNAMENT MATCH SCHEDULEFRIDAY SATURDAY SUNDAY

MATCHES PER ROUND

SINGLES Round of 32 16

MAIN DRAW Round of 16 8

Quarterfinals 4

Semi-Finals 2

Finals 1

3/4 Playoff 1


FEED IN THROUGH 1st Round 8

ROUND OF 16 2nd Round 8

5TH PLACE MATCHES PER ROUND

CONSOLATION DRAW 5/6 Playoff Semifinal 2

5/6 Playoff Final 1


MATCH LOSERS Round of 16 8

CONSOLATION Quarterfinal Round 4

(SR-L5 POINTS) Semi-Finals 2

Finals 1

TOTAL MATCHES

PER DAY 24 34 8

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ATTENDANCE

The Tournament Director or a designated assistant who has completed the TDM Training must be in attendance during the entire duration of the tournament. The Tournament Director will also serve as a member of the tournament committee.

COURT ALLOTMENT

Must have a proper allotment of courts for a 32 singles, 16 doubles draw to ensure the tournament’s completion within the sanctioned dates and time requirements mandated by USTA middle States section rules. For L3 tournaments scheduled in the summer, a 64 draw for singles and a 32 draw for doubles will be used.

Outdoor Tournaments – 8 minimum (A minimum of 4 available at all times)

Indoor Tournaments – 4 to 6 minimum (A minimum of 4 available at all times)

INDOOR COURT BACKUP

Outdoor events MUST have indoor backup available (an additional charge of $10 per player per match may be applied). This must be noted on the TennisLink tournament home page before entries open.

USTA OFFICIALS

A minimum of 1 Certified Referee and 1 Roving Official and 1 Court Monitor (for Saturday only) are required for a Level 4 tournament. All officials must be USTA certified officials.

AWARDS

Must provide awards for the singles winner and finalist and to the doubles teams winners and finalists. It is recommended to also have awards for 3rd and 4th place singles finishers.


The player selection and seeds will be processed at the Middle States office and will be posted on TDM

approximately 24 hours after the registration close date. For questions regarding this process, e-mail

USTA MS Junior Competition Department at [email protected].

SCHEDULING MATCHES

Friday Match Schedule - When school is in session, a tournament may not start until Friday at 4 pm

and no more than one round of doubles and one round of singles shall be played. Doubles shall

precede the playing of singles.




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Summer Match Schedule - During the summer season, the scheduling rules as stated in Friend At

Court shall apply. The summer season shall be noted as any tournament scheduled from July 1st

through August 15th. During the summer season (7/1 through 8/15), Friday matches may start at

Noon. For this occurrence, main draw singles matches will be the best of three tie-break sets

(except for the 12s divisions), and scheduling rules as stated in Friend At Court shall apply.

Doubles Requirements - Doubles is mandatory in all sectional Level 5, 4, & 3 tournaments. A round

of doubles should be the first matches scheduled in the day during the tournament.

Rest Requirements - At least 60 minutes of rest time shall be mandatory between singles matches played indoors in the same division. A 60 minute rest period should be offered between a doubles match to be played after playing a singles match. At least 30 minutes shall be mandatory between a singles match to be played after a doubles match.


DRAW AND MATCH SCHEDULING THROUGH TDM

Draw – The complete draw should be posted on TennisLink no later than four (4) days prior to the start of the tournament.


SINGLES REGULATIONS

Winter L3 Tournament – 32 player draw. Friday matches when school is in session: players play one singles match with a 10-point match tiebreak in lieu of a third set, regular scoring.

Summer L3 Tournament – 64 player draw. Play begins on Saturday with all main draw matches being the best of 3 tie-break sets, regular scoring (except the 12s divisions).

Match Format-BG12s - All boys/girls 12’s division matches are played with a 10-point match tiebreak in lieu of a third set for the entire tournament, regular scoring.

Consolation Draw - Must have a feed-in backdraw and a 3rd and 4th place playoff. For the summer L3 tournament, the backdraw will be played to completion with main draw losers feeding in through the quarterfinals. For the winter L3 tournament, the backdraw will be played to completion with the 1st and 2nd round losers feeding in from the main draw. The round of 8 quarterfinal losers in the main draw will play-off in a separate draw through to the final to determine the 5th place finisher. NO 7th and 8th play off match will be played. All consolation draw matches

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in all age divisions are to be played with a 10-point tiebreak in lieu of the third set (this includes the 3rd and 4th place playoff match). All matches are regular scoring.

DOUBLES REGULATIONS

Minimum Requirements - Must have at least 4 doubles teams registered to play a doubles division.

Doubles - All doubles matches are played as 8-game pro sets, NO-AD SCORING, with a 7-point tiebreak at 8 games all, single elimination draw.

Winter L3 Tournament – 16 team draw. The round of 16 must be played on Friday PRIOR to all singles matches, no earlier than 4 pm and only one round on Friday when school is in session.

Summer L3 Tournament – 32 team draw. Play begins on Saturday.

Scheduling - A round of doubles should be the first matches scheduled in the day during the tournament.

SR-L3 32-DRAW SECTIONAL TOURNAMENT MATCH SCHEDULEFRIDAY SATURDAY SUNDAY MONDAY

MATCHES PER ROUND

SINGLES Round of 32 16


Quarterfinals 4

Semi-Finals 2

Finals 1

3/4 Playoff 1



ROUND OF 16 2nd Round 8

PLAYED TO COMPLETION Quarterfinals 4

Semi-Finals 2

Finals 1

5TH PLACE MATCHES PER ROUND

CONSOLATION DRAW 5/6 Playoff Semifinal 2

5/6 Playoff Final 1


SINGLE ELIMINATION Round of 16 8

Quarterfinal Round 4

Semi-Finals 2

Finals 1

TOTAL MATCHES

PER DAY 24 34 14 1

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SR-L3 64-DRAW SECTIONAL TOURNAMENT MATCH SCHEDULESATURDAY SUNDAY MONDAY TUESDAY

MATCHES PER ROUND

SINGLES - 64 DRAW Round of 64 32


Round of 16 8

Quarterfinals 4

Semi-Finals 2

Finals 1

3/4 Playoff 1



QUARTERFINALS 2nd Round 8

PLAYED TO COMPLETION 3rd Round 8

Quarterfinal Qualifier 4

Quarterfinals 4

Semi-Finals 2

Finals 1

DOUBLES - 32 DRAW MATCHES PER ROUND

SINGLE ELIMINATION Round of 32 16

Round of 16 8

Quarterfinal Round 4

Semi-Finals 2

Finals 1

TOTAL MATCHES

PER DAY 80 32 23 3

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INFORMATION REQUIRED ON TENNISLINK

TOURNAMENT HOME PAGE WEBSITE

TOURNAMENT INFORMATION AND MATCH FORMATS

Example:

TOURNAMENT INFORMATION

The Level 3 Sectional Championship is a 64 draw event for singles with a full feed in back draw played to completion. The doubles draw is 32 teams, single elimination. The match format for singles will be the best of three tie-break sets in the main draw, and the consolation draw will be played with a match tiebreak in lieu of the third set. The match format for doubles will be an 8-game pro set with a 7-point tiebreak at 8 games all. All matches will be played with regular ad scoring. Example:

TOURNAMENT INFORMATION - LEVEL 4 DRAW FORMAT

The Sectional Level 4 is a 32 draw event for singles. The consolation draw will stop after the second round. The Quarterfinal main draw losers will play-off in a new separate draw to establish a 5th place winner. The doubles draw is a 16 team, single elimination event.

TOURNAMENT LOCATION WITH ADDRESSES AND LINKS TO MAPS

Example: TOURNAMENT LOCATION

The location of the tournament is the Smoyer Tennis Center at Mercersburg Academy on 14 outdoor courts. The address for Mercersburg Academy is 300 Seminary Street, Mercersburg, PA. A link to a map of Smoyer Tennis Center is below. The indoor backup tennis facility will be at The Tennis Club in Zullinger, PA. The address for the tennis club is 4880 Buchanan Trail East, Zullinger, PA 17272. A link to a map of The Tennis Club is also below. more info

more info

DOUBLES REGISTRATION INFORMATION

Example:

DOUBLES SIGN UPS MUST BE ONLINE ONLY – PREFERABLY WITH CONFIRMED PARTNER Doubles sign ups must be online only, preferably with confirmed partner. If partner is NOT indicated online, you must contact the tournament director with the name of partner prior to entry deadline. Late entries will not be allowed. Players who are selected for doubles and not selected for singles and do not wish to just play doubles MUST e-mail the Tournament Director before the entry deadline. If a player does not notify the Tournament Director of their intent, it is assumed the Player will play doubles.

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TOURNAMENT SCHEDULE

Example:

Friday matches will start with doubles at 4 pm followed by the 1st round of singles. Saturday matches will start at 11 am with the 1st round of consolation singles, followed by main draw round of 16, second round of consolation singles, quarterfinal round of main draw singles and ending with doubles quarterfinals. Sunday matches will start at 9 am starting with the doubles final.

DRESS CODE

Example: The dress code for the tournament will be proper tennis attire –t-shirts will not be allowed.

TYPE OF BALL FOR THE TOURNAMENT

Example: The official tournament ball will be Wilson US Open Extra Duty.

TOURNAMENT HOTELS

Example:

TOURNAMENT HOTELS - RESERVE EARLY!! Holiday Inn Express, 1097 Wayne Avenue, Chambersburg. 717-709-9009 www.chambersburgpahotel.com Country Inn & Suites, 399 Bedington Blvd, Chambersburg. 717-261-0900 www.cischambersburghotel.com Special Rate of $89. You must mention "Tennis Club Group" to get the special rate. THERE ARE A LIMITED NUMBER OF ROOMS AT EACH HOTEL AND WILL FILL QUICKLY! MAKE YOUR RESERVATIONS EARLY!!!! RACQUET STRINGER

Example:

There will be an on-site racquet stringer available on Saturday only from 9 am to 3 pm. PRACTICE COURTS

Example:

Practice Courts will be available on Friday from 2 pm to 4 pm at a rate of $20 per hour. Contact the tournament director to reserve a court. INDOOR BACKUP INFORMATION

Example:

If inclement weather forces indoor play, the backup facility will be Northwood Racquet Club. There will be a charge of $10 per player per match. TOURNAMENT EVALUATION

Example:

After the tournament, please use the following link to complete the tournament evaluation form. https://www.surveymonkey.com/r/6H6QN6Z?sm=nDxrNe7EXKPn%2bxc1OeHkAQ%3d%3d

https://www.surveymonkey.com/r/6H6QN6Z?sm=nDxrNe7EXKPn%2bxc1OeHkAQ%3d%3d

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TOURNAMENT DIRECTOR CHECKLIST TOURNAMENT INFORMATION

Tournament Name/Level

Dates

Location of Event

BEFORE THE TOURNAMENT

Proper number of courts reserved for tournament

Tennislink Webpage updated with all required information about the tournament BEFORE entries open

If required, hire USTA officials and Court Monitors.

Order awards and tennis balls

Once selections, seeds and draws are done by Middle States, make the schedule and post on the Tennislink webpage at least

3 days before the first day of the tournament

Communicate with USTA Official/Referee with all pre-tournament information

E-mail all players/parents with pertinent information regarding the tournament

DURING THE TOURNAMENT

Ensure there is a proper allotment of courts for the draw so the event will be completed within the sanction dates

Attend the tournament or ensure that a designated assistant who has completed the TDM training is present at the event at all

times

Take reservations for practice courts/coordinate racquet stringing orders/run tournament desk

Record scores into Tennislink during the tournament (or at the end of the day if no internet access on site)

If officials are not hired, solve issues on court with players during matches

Ensure that all rules of USTA Middle States are followed throughout the event

Review schedule for the next day to ensure accuracy – communicate any changes with players/parents

Ensure courts and viewing areas are cleaned up at the end of each day

Present awards to champion(s) and finalist(s), and 3rd/4th place if applicable

AFTER THE TOURNAMENT

Pay Officials no later than 7 days after the event

Make sure all results are entered and are accurate

Prepare and send the Tournament Director Follow Up report to the Middle States Office

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SCHEDULE PLANNING

Open TDM to view your events, number of players and type of draw. In order to schedule your event, settings must be

changed to add the estimated time a match will take and the rest period between matches. Click on “EDIT EVENT”

while your 1st division is highlighted—in this example, we will use Boys’ 12 singles.

The Event Properties box will open. Click on “SCHEDULING INFORMATION”.

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Chart

LEVEL 8

TOURNAMENTS

LEVEL 7

TOURNAMENTS

LEVEL 6, 5, 4, 3

TOURNAMENTS

SCHEDULING INFORMATION

AVERAGE TIMES

74 Minutes 89 Minutes 134 Minutes

These times are all average and can be adjusted after the schedule is made

Here you will enter the estimated amount of time a match will last together with the rest time allowed. Refer to the

chart below for estimated “Scheduling Information” combined times for all levels of Middle States tournaments.

Next, click on “MAIN DRAW PROPERTIES”.

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Chart

LEVEL 8

TOURNAMENTS

LEVEL 7

TOURNAMENTS

LEVEL 6, 5, 4, 3

TOURNAMENTS


AVERAGE TIMES



Using the same chart, enter the amounts for the average match time for the main draw using the “Main Draw

Properties” amounts.

Next, click on “CONSOLATION PROPERTIES”.

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Chart

LEVEL 8

TOURNAMENTS

LEVEL 7

TOURNAMENTS

LEVEL 6, 5, 4, 3

TOURNAMENTS


AVERAGE TIMES



Using the same chart, enter the amounts for the average match time for the main draw using the “Consolation Draw

Properties” amounts

Click “OK” to close the dialogue box and return to the Events tab in TDM. Each Event will need to have this setting

adjusted. If you have doubles divisions, adjust those times accordingly.

We are now ready to start the scheduling your tournament. First, make all the draws. Then, follow the next

three steps using the three circled tabs below in TDM to complete the scheduling.

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Click on “Site/Courts”. Click the drop down box to indicate the 1st day of your tournament. Then click “New”.

Enter the starting time of your first court availability. For our example, we have 4 courts available starting at 4:00 pm.

Enter the ending time that your 4 courts are available. For our example, 4 courts are available until 7 pm.

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Enter the number of courts—4 courts available from 4 pm until 7 pm. Then, click OK.

Repeat this process with the next schedule of courts. For this example we have 5 courts available from 7 pm until 8:30

pm. Click “New” and enter the starting time of 7 pm and ending time of 8:30 pm and the number of courts available,

which is 5. Repeat this process one last time for our remaining schedule of courts. We have 6 courts available from

8:30 pm until 10 pm. After this is completed, your Site/Courts for Friday will look like this:

Then, repeat the same process for each remaining day of your tournament. Click the “date” drop-down box for your

next tournament day, and enter the banks of courts for each time period. After all the days of the tournament are

entered, we are now ready to click the “Schedule Planning” tab.

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In Schedule Planning, we will be telling TDM which days we want to play specific rounds. We are planning to play the

main draw 1st round (round of 32) on Friday, the main draw Round of 16 and Quarterfinal round on Saturday, and the

semi-finals and finals on Sunday. For the consolation draw, this is a SR-L6, so we only need to schedule one round,

which we will plan to play on Saturday.

#1—Click on the “Round 1” to highlight the “0/14”, which is the number of 1st round main draw matches we want to

play on Friday. #2—Enter “14” in the Day 1 Number of Matches box. #3—Click Save.

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2 3

You will see that 14 main draw matches are now scheduled to be played on Friday. The bar graph for Friday shows

your remaining court availability and your planning summary added 14 matches to the total.

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Continue to add your matches planned for each day in this screen. The example below shows the Schedule Planning

screen completed. Your are now ready to continue to “Scheduling”.

Click on the “Scheduling” tab. For each date of the tournament, we want to order which rounds should be played first.

Below is the schedule for Saturday. Click on each division, and drag them to the order you’d like to hold them. The

earliest matches would go on the top line, followed by the next round to be scheduled. Continue until all rounds are

ordered correctly.

After all rounds are in the correct order, Click “Schedule All”. This will generate your schedule and place match days

and times on the draw. Go back to the draws, print a copy, and review for accuracy. You can manually adjust match

times on the draw if needed.

Documents

TABLE OF CONTENTS - WordPress.com USTA Middle States Junior Tournament Director’s Manual 2018 TABLE OF CONTENTS Page 2 - Introduction-TD Requirements & Officials Requirements Page