TABLE OF CONTENTS Ser Subject Page No / Table SECTION …Designation wise list of average salary for faculty on tenure track and without tenure track. Answer:- Complete data is attached

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TABLE OF CONTENTS

Ser Subject Page No / Table

1. Table of Contents 1 – 2

2. List of Commonly Used Abbreviations 3

3. SECTION ONE : University Wide Data 4 – 11

4. SECTION TWO: Standard-Wise Answers to the Questions 12 – 44

5. Annex – A Detail of NDU Tenure Track Faculty As on 13th May 2014 45

6. Annex – B Detail of NDU Full Time Faculty (without TTS) as on 13th May 2014 46

7. Annex – C Detail of Fee Concession Given in FY 2011-12 & FY 2012-13 47 – 48

8. Annex – C-1 Campus Master Plan (CMP) - NDU 49

9. Annex – D Dates of Meetings & Dates of Distribution of Minutes 50

10. Annex – E Constitution of Grievance Committee for Faculty, Students & Staff 51

11. Annex – F Turn-It-In Report 52 – 53

12. Annex – G Department Wise List of Faculty Research Publications 54

13. Annex – H Faculty Termination Policy 55 – 59

14. Annex – I Who Keeps Faculty Personal Files 60

15. Annex – J Weak Ares Letters to Respective Departments by QEC 61 – 62

16. Annex – K Faculty Appointment Notifications 63

17. Annex – L Appointment / Offer Letters of Faculty 64

18. Annex – M Latest Copy of the Advertisement for Hiring of Faculty 65

19. Annex – N Criteria for Faculty Appointment 66 – 67

20. Annex – O Faculty Qualification Vs Position Selected 68 – 69

21. Annex – P QEC Schedule of Events Semester Fall – 2013 70 – 72

22. Annex – Q Documentation: Promotion to the Next Level 73 – 74

23. Annex – R Human Resource (HR) Vacant Positions 75 – 83

24. Annex – S PERN Usage Report 84

25. Annex – T NDU Unfair Means Policy 85 – 89

26. Annex – U NDU Plagiarism Policy 89 – 95

27. Annex – V Events Calendar for the Year – 2011/12 & 2012/13 96

28. Annex – W Advertisement for Recruitment & Admission for the Year 2011&12 97

29. Annex – X Notification of QEC Establishment at NDU 98

30. Annex – Y Achievements of QEC 99 – 100

31. Annex – Z Percentage of the Budget Allocated to QEC 101

32. Annex – AA Financial Aid Offered In 2013 to Students 102

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Ser Subject Page No / Table

33. Document – 1 Minutes of 2nd Meeting of Finance & Development Committee Table – 1

34. Document – 2 Minutes of NDU Senate 1st & 2nd Meeting Table – 2

35. Document – 3 Annual Utilization Report FY-2011-12 & 2012-13 Table – 1

36. Document – 4 Doc-4 PC-1 Prepared for 2011-12, 2012-13 & 2013-14 Table – 2

37. Document – 5 Latest Prospectus of NDU Table – 2

38. Document – 6 PC-1 Construction of Academic Block Table – 2

39. Document – 7 Vision Plan of NDU (2008 – 2023) Table – 2

40. Document – 8 Minutes of In House Discussion (IHD) Table – 2

41. Document – 9 NDU Act – 2011 Table – 2

42. Document – 10 NDU Statutes Table – 2

43. Document – 11 Minutes of Syndicate Table – 2

44. Document – 12 Minutes of Selection Committee Meeting Table – 2

45. Document – 13 NDU Research Policy Table – 3

46. Document – 14 NDU Academic Rules & Regulations Table – 2

47. Document – 15 Faculty Profile of FCS Semester Fall – 2013 Table – 3

48. Document – 16 Minutes of Academic Council Meeting Table – 2

49. Document – 17 Curriculum Vitae of FCS Faculty Table – 3

50. Document – 18 Syllabus of Respective Departments Table – 2

51. Document – 19 Student Guideline Booklet Table – 2

52. Document – 20 Annual Budget FY- 2011-12 & 2012-13 Table – 1

53. Document – 21 Minutes of Board of Studies (BOS) Table – 2

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List of Commonly Used Abbreviations

1. Air War College - AWC2. Allied Officers Division - AOD3. Appointment - Appt4. Armed Forces War College - B Div5. Average - Avg6. Chief of Staff - COS7. Command & Staff College - C&SC8. Conference - Conf9. Controller of Exam - CoE10. Department - Deptt11. Directing Staff - DS12. Director - Dir13. Evaluation - Eval14. Faculty of Contemporary Studies - FCS15. Faculty of Security Studies - FSS16. Faculty - Fac17. Financial - Fin18. Financial Year - FY19. Following - Fol20. Government & Public Policy - GPP21. Institute for Strategic Studies & Research Analysis - ISSRA22. Internal Scholarship Award Committee - ISAC23. International - Intl24. International Relations - IR25. Leadership & Management Studies - LMS26. Meeting - Mtg27. Minutes - Mins28. National Security & War Course - NSWC29. National Security College - A Div30. National War Gaming Center - NWGC31. Pakistan Naval War College - PNWC32. Peace & Conflict Studies - PCS33. Postgraduate - PG34. Programme - Prog35. Semester - Sem36. Strategic Studies - SS37. Syndicate - Syn38. Undergraduate - UG39. University - Univ40. With respect to - w.r.t41. Workshop - Wksp

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SECTION ONE

UNIVERSITY-WIDE DATA

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1. Department and Academic Program Wise Student/Faculty Ratio.

a. Department Wise Ratio

Ser. Faculty Deptt Student Full Time Part Time Student/Faculty Ratio

1. 07 GPP 209 Yes - 29.85

2. 11 IR 425 -do- - 38.633. 06 LMS 273 -do- - 45.504. 07 PCS 135 -do- - 19.285. 06 SS 107 -do- - 17.83

Total 37 1149

b. Academic Program Wise

Ser Deptt Faculty Students Student /Faculty Ratio

PF VF Total MSc MPhil PhD MSc MPhil PhD

a. GPP 07 05 12 41 148 20 3.41 12.33 1.66

b. IR 11 15 26 204 187 34 7.84 7.19 1.30

c. LMS 06 12 18 149 112 12 8.27 6.22 0.66

d. PCS 07 01 08 23 93 19 2.87 11.62 2.37

e. SS 06 02 08 40 52 15 05 6.50 1.87

G-Total 37 35 72 457 592 100

2. For Each Department, the Average Number of Students per Class.

Ser. Faculty Department Avg no of Student per class

a. Department of Government and Public PolicyProgramme StrengthMScM.Sc Spring 2014 (1st Semester) 06M.Sc Fall 2013 (2nd Semester) 12M.Sc Spring 2013 ( 3rd Semester) 10M.Sc Fall 2012 (4th Semester) 08M.PhilM.Phil 1st Sem Spring 2014 (Eve) 21M.Phil 1st Sem Spring 2014 (Mor) 10M.Phil 2nd Sem Fall 2013 (Eve) 21M.Phil 2nd Sem Fall 2013 (Mor) 10M.Phil 3rd Sem Spring 2013 (Eve) 23M.Phil 4th Sem Fall 2012 (Eve) 15

06121008

211021102315

6

Ser. Faculty Department Avg no of Student per class

M.Phil 4th Sem Fall 2012 (Mor) 17PhDPh.D 2nd Sem Fall 2013 06Ph.D 3rd Sem Spring 2013 12

17

0612

b. Department of International RelationsProgramme StrengthMSc 25M.Phil 20PhD 08

252008

c. Department Leadership & Management StudiesProgramme StrengthMSc 30MPhil 30PhD 08

303008

d. Department of Peace & Conflict StudiesProgramme StrengthM.ScM.Sc Spring 2014 (1st Semester) 05M.Sc Fall 2013 (2nd Semester) 11M.Sc Spring 2013 ( 3rd Semester) 06M.Sc Fall 2012 (4th Semester) 03

MPhilMPhil 1st Semester (M)-Spring 2014 10MPhil 1st Semester (E)-Spring 2014 16M.Phil 2nd Semester (E) – Fall 2013 20M.Phil 3rd Semester (E) – Spring 2013 14M.Phil 4th Semester (M) – Fall 2012 08M.Phil 4th Semester (E) – Fall 2012 11M.Phil 6th Semester (M) – Fall 2011 07M.Phil 6th Semester (E) – Fall 2011 12

PhDPh.D 2nd Semester (Eve) – Fall- 2013 09Ph.D 7th Semester (Eve) – Spring 2011 04Ph.D 8th Semester – Fall 2010 02Ph.D 10th Semester – Fall 2009 01Ph.D 11th Semester – Spring 2009 03

05110603

1016201408110712

0904020103

e. Department of Strategic StudiesProgramme StrengthMSc 10M.Phil 09PhD 05

100905

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3. Total enrollment; enrollment by department; number of full time students and part time students in undergraduate programs and in graduate programs.

Total EnrollmentFaculty of Contemporary StudiesSer Prog GPP IR PCS LMS SNS Total

Undergraduate programs

f. M.Sc. 41 204 23 149 40 457

Graduate programsg. M.Phil. 148 187 93 112 52 592

h. Ph.D 20 34 19 12 15 100

i. Total 209 425 135 273 107 1149

Note: - All the enrolled students are full time students. Part time programs not offered.

4. Number of applications and the number of students enrolled in undergraduate and graduate level last three years. (2010-2011, 2011-2012 & 2012-2013 sessions).

Enrollment Trend Undergraduate programs

Post Graduate Program

Session Fall / Spring

MSc MPhil PhD

App Enroll App Enroll App Enroll

2010-11 (Fall-10 & Sp-11) 214 100 269 85 36 15

2011-12 (Fall-11 & Sp-12) 374 191 422 177 32 17

2012-13 (Fall-12 & Sp-13) 504 221 574 223 88 28

2013-14 (Fall-13 & Sp-14) 452 232 615 284 106 38

5. Retention rate from first to second year; second to third year; third to fourth year- UG/ PG Programs.

Retention Rate

Ser. Year MSc MPhil PhD

(a) 2011 93.08% 97.10% 89.00%

(b) 2012 97.05% 99.11% 100%

(c) 2013 99.49% 99.75% 98.24%

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6. Deptt wise/designation wise number of full-time faculty, number of part-time faculty, on contract faculty, visiting faculty and adjunct faculty with qualification.

Answer:- Please see page no – 11 of this UPR.

7. Designation wise list of average salary for faculty on tenure track and without tenure track.

Answer:- Complete data is attached as Annex- A & B.

Evidence: Minutes of the 2nd meeting of the Finance and Development Committee held on 5th Nov 2013 and subsequent notifications placed as Document-1 on Table-1. This applies to question nos. 6, 7, 8, 9,10,11,12.

8. Total Amount of financial aid given to the students from institutional funds, % of expense budget for last two financial years.

Answer:-Financial Aid in form of fee waiver to students during last two years:-

Ser Financial Year Amount Remarksa. FY- 2011-12

Financial Aid Rs.0.267 M Annex – CTotal Expense Rs.141.076 M% age of Expense 0.019 %

b. FY- 2012-13Financial Aid Rs. 0.725 M Annex – C Total Expense Rs. 146.672 M% age of Expense 0.495 %

9. Average financial aid for the first year students.

Answer:-Average financial aid in the form of fee waiver for first year students is as under:-

FY 2011-12 Rs.23,500(Annex – C)FY 2012-13 Rs.35,526

10. Net tuition rate (tuition rate – institutional financial aid); % of revenue budget.Answer:-

a. FY-2011-12

Fee Income Rs. 62.293 M

Less Fin aid Rs. 0.267 M

Net Income Rs.62.026 M

% age of budget 43%

b. FY-2012-13

Fee Income Rs. 79.335 M

Less Fin aid Rs. 0.725 M

Net Income Rs. 78.610 M

% age of budget 47%

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11. Endowment assets per student (amount of endowment divided by total number of full-time equivalent students)

Answer:-

a. FY-2011-12

Endowment Rs.200 M

No of students 959

(FSS 104 + FCS 855)

Endowment per student = Rs.0.209 M

b. FY-2012-13

Endowment Rs.200 M

No of students 1,148

(FSS 196 + FCS 952)

Endowment per student = Rs. 0.175 M

12. Total expense per student (educational and gen expenses divided by the no of full-time equivalent students).

Answer:-

a. FY-2011-12

Expenditure Rs.141.076 M

No of students 959

(FSS 104 + FCS 855)

Expenditure per student = Rs. 0.148 M

b. FY-2012-13

Expenditure Rs.146.672 M

No of students 1,155

(FSS 196 + FCS 952)

Expenditure per student = Rs. 0.127 M

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13. % of credit hrs for each U/graduate and graduate program.Answer:-Programme Course work Thesis Total

a. Ph.D 18 - -b. M.Phil

i. Faculty of Contemporary Studies2010 24 26 502011 24 12 362012 24 12 362013 24 12 36

ii. Faculty of Security Studies2010 till date 36 14 50

c. MSci. FCS 60 6 6666 0 66ii. NSWC 54 6 60 (One year)iii. C&SC 58 6 64 (Two years)iv. PNWC 60 - 60 (One year)v. AWC 60 - 60 (Two year)

Evidence: Minutes of NDU Senate’s 1st Meeting held on 27th May, 2010 and 2nd Meeting held on 23rd

November, 2011 placed as Document-2 on Table-2.

14. Prepare info on % of each source of revenue – tuition and fees, govt grants for operations, restricted grants from sources; etc. In a second chart, give the % for each source of expense-educational and general, auxiliary etc.

Answer:-

Ser Financial Year Amount Remarksa. FY- 2011-12

Total Revenue Rs.143.194 M Evidence:-Annual Utilization Report placed as Document-3 on Table-1

Fee Revenue Rs.62.293 M (44%)Other Revenue Rs.80.901 M (56%)Source of ExpanseTotal Expense Rs. 141.076Expense from Fee 44%Expense from Other Revenue 56%

b. FY- 2012-13Total Revenue Rs.162.261 M -do-Fee Revenue Rs.79.335 M (49%)Other Revenue Rs.82.926 M (51%)Source of ExpanseTotal Expense Rs.146.672Expense from Fee 54%Expense from Other Revenue 46%

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6- Department wise/ designation wise Number of full time faculty; number of part-time faculty, on contract faculty, visiting faculty and adjunct faculty with qualification.

Sr.# Faculty Department TotalLecturer Assistant Professor Associate Professor

BS M.Sc M.Phil/MS PhD BS M.Sc M.Phil/MS PhD BS M.Sc M.Phil/MS PhD

1 GPP 5 - - - - - 5 - -

2 IR 9 - - 6 - - 2 - 1

3 LMS 5 - - 2 - - 3 - -

4 PCS 6 - - 1 - - 5 - -

5 SNS 5 - - 2 - - 3 - -

Sr.# Faculty Department TotalProfessor Adjunct Faculty Visiting Faculty

BS M.Sc M.Phil PhD BS M.Sc M.Phil PhD BS M.Sc M.Phil PhD

1 GPP 6 - - - 1 - - - - - - 2 3

2 IR 13 - - - 1 - - - - - - 9 3

3 LMS 13 - - - 1 - - - - - 5 3 4

4 PCS 2 - - - 1 - - - - - - - 1

5 SNS 3 - - - 1 - - - - - - - 2

----------------------------------------------------------------------------------------------------------------------------------

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SECTION TWO

STANDARD-WISE ANSWERS TO THE QUESTIONS

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STANDARD – 1 Draft Mission Statement & Goals

Vision Statement. National Defence University as a centre of excellence in academic and research pursuits in diversified disciplines, will provide well thought out inputs on national security at policy / strategic level, promoting the cause of a free, open and critical inquiry and scholarly debate in the service of society.

Mission Statement. Prepare future leadership from public and private sectors of Pakistan and friendly countries through multi-disciplinary educational and research programs, professional exchanges and outreach, focusing on security studies

Goals

Impart education in the disciplines related to national security

Groom future leadership (military /civil) in understanding national security issues and formulation of national security policy and operating strategies

Dev understanding of mil strategy, nuclear strategy and operational art

Act as a think tank on matters of national security

Serve as a centre for research on security issues

Functions

Undertake research work on national security issues

Conduct Masters, M Phil and PhD programs

Conduct NSWC as a flagship course

Hold workshops, seminars and symposia and participate in local and international seminars

Host War Games and Crisis Management exercises

Organization. President of Pakistan is the Chancellor of the University. The President NDU is the Chief Executive Officer of the University responsible for all administrative and academic functions of the University. The COS, Registrar, Director Finance, Director Quality Enhancement Cell and Controller of Examinations form part of the University Headquarters. The University consists of two main faculties namely Faculty of Security Studies (FSS) comprising National Security College /A Div, Armed Forces War College/ B Div and Allied Officers Div and Faculty of Contemporary Studies (FCS) comprising the departments of Government and Public Policy, Peace and Conflict Studies, Strategic Studies, Leadership and Management and International Relations. Besides, there is Institute for Strategic Studies, Research & Analysis referred as ISSRA, and National War Gaming Centre.

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Organogram of NDU

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Section – 2This section contains questions related to each standard (1 – 11).

1. STANDARD – 1: MISSION STATEMENT AND GOALS.

Q. No Questions / Answers

(i) When did the university conceive of and write the mission? When and by whom was it approved?Answer:- In 2007, President NDU

(ii) Who was involved in the writing of the mission?Answer:- Selected faculty members/staff and approved by President NDU.

(iii) Has the mission been reviewed and renewed since the first writing and approval? If so, when and by whom? When it was last reviewed?Answer:- No.

(iv) Where are the problems regarding living up to the mission? What is the university not doing that it should be doing to realize more fully its mission and goals?Answer:- The impediments are:- Availability of spacious campus and land for expansion. Market absorption of the graduates in the existing disciplines. Revenue generation.

(v) How is it used to: a) guide personnel decisions? b) Determine program / course offerings? c) Guide budget decisions?Answer:- a/b. The curricula of different programmes trickle from the mission statement and the qualification / expertise of faculty / thrust study area of the related personnel overlaps the requirements of the curriculum.c. Budget decisions are based on the recommendations of the Finance and Planning Committee after receiving recommendations from the various organs of NDU.

(vi) How well do you believe that the mission clearly defines the purposes of the university? Please explain.Answer:- It is comprehensive and well versed mission. NDU is the only institution in Pakistan where blend of civil and military courses are offered to senior civil and military leadership. This overlaps with the mission and vision of the university. The disciplines of studies are specialized and exceptional which includes security and contemporary studies.

(vii) How well do you believe the mission and goals delineate what the university intends to accomplish? Please explain.Answer:- The mission of NDU is an embodiment of the objectives and purpose that it is supposed to achieve as noted in standard-1. Mission of NDU is to prepare future leadership of the country by preparing individuals, from public & private sectors and even from friendly foreign countries, train them in multi disciplinary educational and research programmes focusing on policy, strategy and security.

2. STANDARD – 2: PLANNING AND EVALUATION

Q. No Questions / Answers(i) Describe your formal sys of planning and eval. What committees are there – with what

composition/ How often do they meet? What is the timeline for the plan? Who approves the final doc? Who receives a copy of it?

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Q. No Questions / AnswersAnswer:- NDU recently evolved from National Defence College and mostly the available building and infrastructure of NDC is being utilized. Being a new university, most of the branches / departments including its Planning & Development Cell are in the process of establishment. So far NDU does not have any approved development plan.However Finance & Planning Committee is there which administers the financial matters so far. The committee has following composition:-

President NDU Chairman Dir General ISSRA Member CI A Div Member CI B Div Member Dean FCS Member HOD GPP Member DS Economy Member Dir Finance Member / Secretary

Evidence:- Minutes of the most recent Finance & Development Committee meeting held on 5th November, 2013 is placed as Document-1 on table 1.

(ii) What other planning doc do you have? A dev plan for facilities? A Fin plan? Please describe for each of these docs the process by which they are generated and reviewed. Please provide copies for 2011-2012; 2012-2013.Answer:- PC-1 prepared for 2011-12, 2012-13 and 2014 are placed as Document-4 on Table-2. It is pertinent to mention here that none was materialized / approved. University is pursuing current PC-I for the year 2014, with HEC.

(iii) How are the plans incorporated into the budget? Please provide copies of the budgets for 2012-2013 and highlight for the peer review panel the ways in which the budget related the plans.Answer:- Currently, Planning & Development Branch is being set up, which will prepare future plans.

(iv) How do you use the plans? To set goals? To set budget priorities? etc.?Answer:- N.A

(v) When are the plans evaluated and updated? How?Answer:- N.A

(vi) Is there a Campus Master Plan (CMP)? A life cycle management plan for the university infrastructure? If so, who was involved in putting it together? Who approved it? How often is it updated? Please provide a copy of the campus master plan.Answer:- Annex – C-1

(vii) Is there a prospectus? If so, please provide it.Answer:- Yes. Copy of latest prospectus/ admission info kit is placed as Document-5 on table-2 for reference.

(viii) Please list PC-I / PC1 – IV for 2011 – 2013.Answer:- Only PC-I titled “Construction of Academic Block” for the year 2011 was prepared but not approved and is placed as Document-6 on table-2.

(ix) Are there any other plans? If so, please provide copies along with the dates when

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Q. No Questions / Answersthese plans are updated as well as by whom. Please give the name of the body the gives the final approval.Answer:- N.A

(x) For committees involved in the planning process, please provide the lists of members, the agendas and the minutes of the meetings in 2011 -2012; 2012-2013Answer:- The Planning & Development office is still being set up. N.A

(xi) Please provide any other docs related to the planning process.Answer:- NDU 15 years Vision Plan 2008-2023 has been prepared and a copy has been placed as Document-7 on table-2 for reference.

3. STANDARD – 3: ORGANIZATION AND GOVERNANCE.Q. No Questions / Answers

(i) Please provide a report with the names of offices responsible and the sys used for meetings of the senate; the syndicate; the Board of Governors. For each, please describe how, to whom and when the minutes are circulated. What are the SOPs of compliance for the min of each of the bodies’ ad what is the name of the responsible office for each of body.Answer:- Registrar is the secretary of Senate and the Syndicate. Duly signed minute of the meeting by the secretary and chairperson are circulated to all the members and concerned offices. Further confirmation of the minutes of the meeting is solicited in next meetings of all respective bodies.Evidence: Copies of the minutes of the meetings for the previously held meetings of the Senate, Syndicate are placed as Document-2 on table-2.

(ii) If you are a private not-for-profit or proprietary university, please describe in detail your governance sys – the various committees, councils, etc. and provide TORs for each.Answer:- N.A

(iii) Please provide a report concerning emergency powers: have you used emergency powers in 2010-2011; 2011-2012 and 2012-2013? If yes, please list the cases in which the emergency powers were used; provide the letter/notifs regarding the use of emergency powers; the SOPs for the use of the powers; any other docs which recorded the use of the emergency powers and the names of the committees/bodies regarding which emergency power was exercised in 2010-2011; 2011-2012- and 2012-2013.Answer:- No emergency powers used during 2010-2013. Appointments of Deans made by the President NDU on behalf of the Senate are reported to the subsequent meeting of Senate.Evidence: Minutes of the Senate placed as Document-2 on Table 2.

(iv) Who reports directly to the vice chancellor? How often do they meet as a group? Are there minutes of those meetings? How are decisions taken – consensus, as advice to the VC who makes the decision that will go to the statutory bodies?Answer:- Deans, DGs / CI’s, COS, Dir Fin, Dir QEC report directly to President NDU. They meet with President NDU on requirement basis. CIs, Deans, DGs, COS, Registrar & Senior Academic Coordinator (SAC) meet weekly in the cabinet meetings since Sept-2013. Yes, minutes of the meeting are issued.

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Evidence: Minutes of the IHD (In House Discussion) are recorded. This contains the consensus/decisions on the agenda points. They form agenda points to be presented before the respective statutory bodies as Document-8 on Table-2.

(v)Discuss your process for avoiding conflict of interest at the level of each statutory body.Answer:- Since NDU is a new university established in 2007. Recently no such case has come up for consideration.

(vi)If a public university: in what ways would the functioning of syndicate and Senate be inline or not in line with the Federal / provincial univ ordinance? Please be specific.Answer:- Being the public sector university, NDU Senate and the Syndicate function in accordance with section 17 and 20 of the NDU Act-2011. Copy of the NDU Act which has been duly vetted by legal bodies before final approval is placed as Document-9 on table-2.

(vii) Please provide the dates of meetings and dates of distribution of minutes of the meetings for the last ten yrs:Dates of meetings and dates of minutesBoard of Governors, Senate, Syndicate, Fin and Planning, Senior Management Team, other such statutory bodies that might appear in your charter.Answer:- Please see minutes of meeting of Finance and Planning Committee as Document-4 on Table-1.Dates of NDU Senate, Syndicate, AC, ASRB, Selection Board & Fin & Planning Meetings provided at Annex – D.

(viii) Other supporting docs on the table for standard:Answer:- All handbooks – for faculty members, for staff, for studentsAll docs where the university calendar is published in 2010-2011; 2011-2012 and 2012-2013?Answer:- The calendar is published on NDU portal and an event calendar is also being updated by NDU headquarters. FCS detailed events / semester programme are issued by Registrar office. All constituents’ colleges and affiliated institutes prepare their own calendar. Evidence: Copy of NDU Calendar (Annex V) and that of FCS along with copy of University Act (Document-9) & copy of statutes (Document-10) placed at table-2 for reference.The University Act and University Statutes with all amendments.Answer:- NDU Act (Document-9) &, Statutes (Document-10) are placed on Table-2.An org chart and the date of its pub?Answer:- An up to date organizational chart is given at page 14 of this UPR and last update was made in 2013.A list of the University’s statutory bodies and their TORs with all amendments.Answer:- List of statutory bodies and their TORs as provided in Ch. IV of NDU Act-2011 (Document-9) and first chapter of NDU statutes (Document-10) which is placed on Table-2.2010-2011; 2011-2012 and 2012-2013 copies of meeting notifications, agendas and copies of minutes for each of the following:For the Senate; for the Syn; for the Board of Governors.Answer:- Agendas, notification & minutes of the meetings of Senate (Document-2) & Syndicate (Document-11) placed on Table-2.University catalogue

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Answer:- N.AMinutes of Selection Committee for 2010-2011; 2011-2012 and 2012-2013.Answer:- Minutes of selection committee meetings are placed as Document-12 on Table-2.Minutes of Fin and Planning Committee for 2010-2011; 2011-2012 and 2012-2013.Answer:- The answer with evidence given in Q-7 of Section -1.Provide a policy on conflict of interestAnswer:- N.A

4. STANDARD – 4: INTEGRITY

Q. No Points Discussed(i) Is there a grievance procedure for faculty? For students? For staff? Please provide

copies of each.Answer:- There is a student grievance committee, copy of constitution of committee is given at Annex – E.

(ii) Describe your sys for monitoring ethical standards in research / scholarly work.Answer:- NDU has approved its indigenous “Research Incentive Policy” for faculty students & staff to encourage research. HEC policy on plagiarism has been adopted by NDU and is contained Academic Regulations.Evidence: Copy of the NDU Research Policy (Document-13) and Academic Regulations (Document-14) are placed on Table-3 & 2 respectively.

(iii) Discuss what you are doing to combat/eliminate plagiarism.Answer:- The Controller of Examination evaluates all theses using plagiarism check S/W ‘Turn-It In’. All Research papers for conference are thoroughly vetted by the Controller of Exam & then by QEC before approving it for presentation at any forum. HEC’s plagiarism policy has been adopted by NDU.Evidence: NDU Research Policy (Document-13) placed on table-3 & Chapter IV B of NDU Academic Rules & Regulation (Document-14) placed on table-2.

(iv) What is your policy regarding intellectual rights?Answer:- NDU fully supports intellectual property rights and keeps checking any violation as explained in Q. (iii) above.

(v) Do you have a written policy concerning conflict of interest? if so, who or what statutory bodies are covered by the policy? Please describe the mechanisms to safeguard against conflict of interest? Provide the copy of conflict of interest policy.Answer:- N.A

(vi) Please write a statement describing how you insure fairness for all individuals in your policies and procedures. What mechanisms do you use? Give specific examples.Answer:- University has made policies and adequate mechanism for redressal of grievances at all level and for all employees to ensure fairness in policies and procedures.

(vii) Other Supporting Mat on the Table for Standard-4Please provide the notifications you shared within the university that related to the implementation of HEC’s plagiarism policy.Answer:- HEC’s Plagiarism Policy has been made part of NDU Academic Regulations as a complete chapter IV. Para 5 of this chapter makes it applicable to all students, teachers,

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researchers and staff of all institutions and organizations in Pakistan who are involved in writing or publishing their work.Evidence: Copy of NDU Academic Rules & Regulation as Document-14 is placed on table-2.Do you have usage reports for turn-it-in plagiarism for 2012-2013? If so, please provide.Answer:- Usage report for Turn-it in for 2012-13 is attached as Annex – F.Please provide your policy on conflict of interest?Answer:- NDU believes in the policy of proactive prevention of conflict by addressing the issues of respective tiers. Tiers at university are the constituent bodies, authorities and committees. The conflict is managed at all levels. If it remains unresolved, it is referred to next level. e.g. a matter with Student affairs

committee, if not resolved may be referred to Dean who may decide the issue or forward the case to HQ NDU .

The process is bottom up hierarchical in nature. FCS Coord has been made responsible to keep track / record of all such cases

pertaining to Students semester wiseCopies of all grievance proceduresAnswer:- N.AProvide min of any mtgs dealing with conflict of interest – at the level of the Syn / Board of Governors? The academic council?Answer:- N.APlease provide min of the standing committee on plagiarism.

Answer:- No case of active plagiarism has been reported so far to justify meeting of the committee.Please provide SOPs for resolving conflicting issues. List any cases which have been received and resolved during the last two yrs?Answer:- N.APlease provide a copy of your policy on intellectual rights.Answer:- N.A

5. STANDARD – 5: FACULTYQ. No Questions / Answers

FACULTY APPOINTMENTS

(i) Describe how you have implemented the appointment criteria of HEC? If not, what have been the obstacles to the implementation?Answer:- Faculty at NDU is appointed either on TTS or NDU pay scales. Appointment criteria for TTS is implemented as the laid down criteria by HEC. The same is included in Appendix VII of NDU Statutes. The eligibility criteria for appointment of Faculty under NDU pay scale is in line with HEC criteria.Evidence: Copy of NDU Statutes (Document-10) placed on Table-2.

(ii) Please describe the faculty selection process.Answer:- This procedure is given in detail on page-115 – 118 of NDU Statutes (Document-

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10) placed on Table-2.

FACULTY EVALUATION AND DEVELOPMENT

(iii) Teaching – Evaluation and ImprovementWhat are the criteria used for evaluating teaching? Where are they written? How often are they revised? Who does the evaluating?Answer:- QEC student feedback profroma. At the end of the semester QEC evaluation and feedback software is used to get the feedback. Its processing is done by this software for identifying weak areas.The criteria as contained in QAA manual is followed including any upgrades / modification by the HEC.Are there classroom observations? If so, please provide several written reports from several departments concerning the observations? How many departments use classroom observation for evaluation and teacher improvement?Answer:- As explained above.Do students evaluate each course? How are the evaluations written? Who collects them? Who collates them? Who meets with the faculty member to review them? Are they used to evaluate the faculty member and used in promotion, tenure and merit pay? Do you use the QEC form?Answer:- Yes, all courses taught by a faculty member are evaluated.Evidence: Faculty Profile of FCS (Document-15) placed on Table-3Doc-15What other means does the University use to evaluate and improve teaching?Answer:- Evaluations based on student/ faculty feedback and processing of exam results w.r.t to each subject taught by a faculty member are done. QEC collects evaluation reports using QEC’s exclusive online software. Weak areas so identified, are discussed with the HoDs which counsel the respective faculty member. QEC reports to the President NDU on matters of tenure, promotion as per HEC rules.Evidence: FCS Quality profile Fall-2013 (Document-15) placed on Table-3Is the faculty given training in writing a syllabus? Does the administration require a syllabus for each course? Where are the syllabi kept? How often are they reviewed and updated.Answer:- Subject teacher prepares syllabus which is submitted to Board of Studies & Faculty Board of Studies for approval and then to the Academic Council for final approval.Evidence: Minutes of the ACM (Document-16) is placed on Table-2.

Research(iv) Please list the deptt-wise research projects and/or research funding earned by the

faculty in 2010-2011, 2011-2012 and 2012-2013.Answer:- No funding project earned by faculty in these years.Please provide a department-wise list of publications and impact factor (if, any).Answer:- List of publications with impact factor is placed at Annex – G.

Service to the university and to external communities

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(v) Who is responsible for documenting service to the university? Is service to the university (serving on committees, involvement in fund-raising, service on task forces) used in eval faculty for promotion and tenure and merit pay? If so, how and with what weight?Answer:- All faculty is either on TTS or NDU pay scales and on contract for varying duration. Services to the university are recognized and given weightage at the time of contract renewal.Who and how is service to external communities documented? Is this used as a criterion for evaluating the faculty member for promotion, tenure, merit pay? How and with what weight?Answer:- HODs keep track of all such activities and report in writing and when required.

Professional dev is central to faculty’s keeping up to date. Please provide the fol information:

(vi) Please provide a deptt -wise list for wksps/seminars/confs attended and/or made a presentation by each faculty.Answer:- Department wise list of workshops / seminars / conferences attended / organized is given below:-a. Quality Enhancement Cell. Organized on-line workshops for Qualitative, Quantitative and Mixed Methods Research Software Tools. These were attended by faculty members, Research Assistants and research students.Evidence: Broacher placed at table-3.b. Department of Strategic Studies.

Prof Dr Zulfqar Khan (HoD – SS )

Dr. Zulfqar Khan, ‘Nuclear Pakistan: An Overview of the Strategic Dimensions,’ Karachi Literature Festival, 11-12 February 2012.

Dr. Zulfqar Khan, ‘Nuclear Dimensions of South Asia,’ Islamabad Literature Festival, 2013. Since spring 2013, Department of Strategic & Nuclear Studies, is regularly holding fortnightly

Guest Lectures/Panel discussions (in which all faculty members participate) on differentcontemporary strategic and nuclear issues.

Dr Rizwana Abbasi(Talks delivered at different national and intl Forums)

Delivered a paper on Possible Framework and Mechanisms for Co-operation at a one-day International Conference on Contours of Emerging International Nuclear Order: Challenges and Options (Center for International Strategic Studies Islamabad: Wednesday, 19 June, 2013).

Participated in EU Non-proliferation and Disarmament conference, Brussels, 30 Sept - 01 Oct 2013.

Delivered a paper on Contemporary Nuclear Issues at Three Days Seminar Series / Workshop on issues of contemporary strategic importance to Pakistan, conducted by Strategic Vision Institute Islamabad from 25 to 27 September 2013.

Delivered a paper titled Nuclear Terrorism: Synergy Between safety and Security at National Seminar on Energy Crisis and Nuclear Safety and Security of Pakistan conducted by Strategic Vision Institute, Islamabad, 27-28 Nov 2013.

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Participated in a roundtable discussion with US Acting Undersecretary for Arms Control and International Security, Rose Gottemoeller on “Strategic Stability in South Asia, conducted by CISS, Islamabad on Wednesday November 20, 2013.

Attended and participated in the Asian Security Summit: The Shangri-la Dialogue (Singapore 30 May-2 June 2013)

Delivered a paper titled ‘Pakistan and Nuclear Membership’ at a joint international workshop (IISS, London and CISS, Islamabad) on ‘Defence, Deterrence and Stability in South Asia’.

Delivered a Paper on FMCT and the Contours of Strategic Stability in South Asia, National Seminar on Problems and Prospects (Islamabad: Marriott Hotel, 3 May 2012).

Post-doctoral Inaugural Lecture, ‘The New Nuclear Taboo: Non-proliferation and the dilemma of deterrence’ (University of Leicester: 14 March 2012).

Lecture: ‘Global Security in the twenty-first Century’ (Secular Hall, Leicester: Sunday 18th March 2012, 5pm).

Delivered a series of Lectures at the Navy War College Lahore in 2013 and 2014. Delivered a Series of Lecture at Kashmir Institute of Management, AJK in 2013 and 2014.

Dr Zafar Khan ( join the Dept in 2014 Feb) In April 2013, I presented a paper on “Pakistan’s policy of minimum deterrence: why

minimum is not the minimum?” to Department of Politics and International Studies University of Hull UK

In May 2010, I presented a paper on “Pakistan’s acquisition of nuclear weapons,” to Department of Politics University of Glasgow Scotland

Mr Aqab Mehmood Malik Young Professionals in Foreign Policy: Presenting on, Pakistan's Peace with the Taliban: Is it

Possible? 11th September, 2013, Washington DC.

IB Consultancy & National Defence University, Malaysia, International Conference on Non-Conventional Threat: CBRN-E ASIA, Presenting on Pakistan’s Nuclear, Chemical & Bio-Threat Challenges, 24-27 September 2013, Kuala Lumpur, Malaysia.

School of Advanced International Studies, Johns Hopkins University: Presenting, Talking with the Taliban: Pakistan’s Strategic Dilemma, 20 June 2013, Rome Building, SAIS, Washington DC.

School of Advanced International Studies, Johns Hopkins University: 2013 Senior Fellow atSAIS, South Asia Program. Pakistan’s Strategic Vision – A Proposal for Re-direction.

National Counter Terrorism Authority: Policy Paper Submitted to the Ministry of Interior on Illicit Indigenous Production: Darra Adam Khel: The ‘Home Grown’ Weapons: Case Study, 05 February 2013. This paper was directed to the Prime Minister and respective Pakistani Cabinet Ministers.

South Asia 2020 Conference, New America Foundation: One of only 15 Selected from 600 Applicants to participate in this Dialogue Orientated Conference to encourage the Collaboration of a New Generation of Experts from both Pakistan and India in order to Develop Greater Regional Integration in South Asia. Dubai, 18-20 January 2013.

National Counter Terrorism Authority: Policy Paper Submitted to the Ministry of Interior on Proposing a Counter-IED Understanding, 06 December 2012. This paper was directed to the Prime Minister and respective Pakistani Ministers.

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World Border Organization International Conference on Border Security: Presenting Cross-Border Terrorist Exploitation of the Pak-Afghan Border, Contentions, Forecasts & Prospective Solutions Post-2014, 16-17 October 2012, Central Hall, Westminster, London.

IB Consultancy International Conference on Counter IED, Presenting on Countering IEDs -Pakistan’s IED Challenges & Counter-IED Responses 3-5 October 2012, Mumbai, India.

International Visitors Leadership Program – Civilian Oversight on National Security Affairs (Counter Terrorism): Selected and invited to attend the U.S. State Department Program to the United States, 23 July – 13 August 2011. The program revolved around organized meetings and dialogue with high officials from the State Department, Senate, and Congress, including Senators and Congressmen; Law Enforcement (Police Chief of Salt Lake City, New York); United Nations Counter Terrorism Division; FBI Joint Counter Terrorism Task Force; Homeland Security; as well as meetings with leading academics at Ivy-league Universities; Senior U.S. Military General Staff Officers; leading journalists at national newspapers (e.g. Washington Post, Huffington Post), and eminent thinkers at leading think tanks.

International Centre for Political Violence and Terrorism Research: Presented a paper on Targets, Tactics and Procedures – TTP and Pakistan at ICPVTR, Nanyang Technological University (NTU), Singapore, 14-15 April 2011.

SMi, CBRN-E Asia-Pacific International Conference: Presented lead paper on CBRN-E Threats to Pakistan, 11-13 April 2011, Singapore. Excellent feedback received, and offered Keynote Speech in November 2011, Singapore.

Civilian Capacity Building for Law Enforcement (in Pakistan) and European Union: Certificated Course on Operational Intelligence Analysis, in conjunction with the National Counter Terrorism Authority, February-March 2011.

Civilian Capacity Building for Law Enforcement (in Pakistan) and European Union: Certificated Course on Strategic Threat Assessments – for Counter Terrorism, in conjunction with the National Counter Terrorism Authority, May 2011.

Civilian Capacity Building for Law Enforcement (in Pakistan) and European Union: Certificated Course on Strategic Intelligence Analysis – for Counter Terrorism, in conjunction with the National Counter Terrorism Authority, April 2011.

Counter Terrorism Capacity Building Workshop: Bangladesh Institute of Peace and Security Studies, Dacca, Bangladesh, 16-23 December 2010. Presented a paper on Tareek-iTaliban Pakistan, Country Profile of a Non-State Actor.

Mr Hamayoun Khan (Lecturer)

Presented a paper on ” Pakistan-China Relations amid Changing World Order” at the Asian Studies Centre, St. Antony’s College University of Oxford, at a International Conference on “Pakistan: Opportunity in Crisis on May 1011, 2014.

US-South Asia Leader's Engagement programme on Disaster Management in South Asia by Kennedy School of Government at Harvard University, USA from April 21-28, 2012.

Jan -March 2013, Visiting Fellow at Asian Perceptions of the EU, at Freie Universität Berlin, Germany

Participant in three day “Defense & Security Management Course” by Defense Academy of the United Kingdom under Ministry of Defense U.K. at National Defense University, Islamabad from

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7th-10th of February 2012. July-August 2011, Participated in “Civilian Oversight of National Security Affairs” Programme of

Department of State, USA in USA under International Visitors’ Leadership Programme (IVLP).Mr Nasir Mehmood (Lecturer)

One-Day National Conference titled “Post-US Withdrawal from Afghanistan: Internal and External Dimensions” on December 17, 2013 convened by Islamabad Policy Research Institute.

Two-Days National conference titled “Matrix of Regional and National Security in South Asia and Its Post-2014 Dynamics,” on December 18-19, 2013 hosted by Strategic Vision Initiative.

Two-Days National conference titled “Energy Crisis and Nuclear Safety and Security of Pakistan,” on November 27-28, 2013 held by Strategic Vision Initiative.

c. Department of Government & Public Policy Attending SSN Seminar and Presenting Paper on “Issues of Governance: The Role of People in

Governance” In Strategic Studies Network 2013 Annual Working Groups Meeting date 18-19 May 2013, Dead

Sea Jordan Attending SSN Seminar and Presenting a paper titled “Role of People in Governance” date 03-07

Nov 2012, Thailand Presenting a paper “ Civil Society Movements, Democracy and Crisis Management” A case of

Pakistan, date 30-31 March 2011, Istanbul, Turkey Attending conference titled “Transcending Binaries: Islam and politics in South Asia” Organized by

BRAC Development Institute and presenting appear on Mass Mobilization and the Generation of Political Religious and Cultural appeal, dated 18-19 Dec 2010, Dhaka Bangladesh

d. Department of International RelationsDr. Muhammad Khan, (HOD IR) Attended “Strategic Studies Summit 2014” at Bangkok, Thailand from 22-26 April, 2014. Visited Beijing, China from 5-9 May, 2014 and interacted with think-tanks and academic institutions

CIIS, CASS, CCCWS, CICIR etc Attended seminar on “Misgovernance-Radicalization Nexus in KPK, FATA and Malakand

Division“ organized by the Department of International Relations, NDU, Islamabad on April 17, 2014

Attended roundtable on “Balancing Relations with Iran and GCC: Challenges to Foreign Policy of Pakistan” organized by the Department of International Relations, NDU, Islamabad on April 10, 2014

Attended roundtable on “Strategic Stability in South Asia” organized by Centre for Pakistan and Gulf Studies (CPGS), Islamabad on March 27th, 2014

Attended roundtable on “Pakistan– European Union Relations; Convergence and Divergence” organized by Centre for Pakistan and Gulf Studies (CPGS), Islamabad on 26th February, 2014

Attended In-house Discussion “Pak-China Relations: Challenges and Prospects” organized by Centre for Pakistan and Gulf Studies (CPGS), Islamabad on 10th January, 2014

Participated in International Workshop on “Kashmir: Looking beyond the Peril”, organized by

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ISSRA, NDU on 27-28 January 2014. Paper presented on “Kashmir and International Community”

Delivered lecture on “Indo-Pak Relations in the context of Kashmir/water Issue” at Intelligence Bureau Academy, Islamabad on February 3, 2014.

Delivered lecture on “Pak-China Relations-Areas of Strategic Cooperation” at Intelligence Bureau Academy, Islamabad on February 3, 2014.

Presented paper on “Transformation of East-Asian Geo-Politics: Implications for South Asia” during seminar on “The Asian Century: Opportunities and Challenges” organized by the Department of International Relations, NDU, Islamabad on March 28, 2013.

Attended roundtable on “Management of Ceasefire on the LoC (2003-2013)“ organized by the Department of International Relations, NDU, Islamabad on November 7, 2013

Presented paper on sub theme: “China’s Security Cooperation with the Neighboring Countries” during seminar on “China’s Neighbourhood Policy under the New Leadership” organized by Pakistan Council on China, Islamabad at Islamabad Hotel, Islamabad on November 21, 2013

Delivered lecture on “Indo-Pak Relations in the context of Kashmir/water Issue” at Intelligence Bureau Academy, Islamabad on September 24, 2013

Delivered lecture on “Pak-China Relations-Areas of Strategic Cooperation” at Intelligence Bureau Academy, Islamabad on October 1, 2013.

Presented Paper on sub theme “South Asia after NATO Withdrawal from Afghanistan in 2014: Challenges and Opportunities” during two days seminar on “National Politics & the Foreign Policy of Pakistan” organized by Abdul Wali Khan University, Mardan on April 24-25, 2013

Chaired session of seminar “Minority Rights in Pakistan: Challenges and Prospects” organized by Fatima Jinnah Women University, Rawalpindi on 18 January, 2012

Presented a paper on “Armenian genocide in Khojaly”during international seminar on “Khojaly genocide in AZERBAIJAN” organized by national University of Modern Languages, Islamabad on 21st February 2012

Presented Paper on sub theme “Political Economy of Balochistan- An Academic Perspective” during one day seminar on “Understanding Balochistan: Challenges & Prospects” organized by the Department of International Relations, NDU Islamabad on 28 May 2012

Delivered keynote talk on, “Pakistani Perspective of ISAF mission in Afghanistan” during International Conference on “Armed Forces in Operations Abroad” at Norwegian Defence University College, Oslo, Norway on 13 September, 2012.

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Presented paper on “New methodological approaches to the process of globalization in the XXI century” during Baky International Humanitarian Forum- “The XXI Century: Hopes and Challenges”, Azerbaijan from 3-8 October, 2012

Presented paper on sub theme: “A Historical Perspective of Kashmir Issue” of the International Conference on “Kashmir: Regional & International Dimensions Role of International NGOs in Kashmir” organized by Khubaib Foundation Pakistan at Muzaffarabad on 20th February 2011

Presented paper on “Kashmir Issue and Human Rights” during International Conference on“Kashmir in Emerging Global Perspectives” organized by University of Azad Jammu and Kashmir, Muzaffarabad on May 23-24 2011.

Delivered talk on “Dynamics of Terrorism in Pakistan & Its Linkages with Outside World” at School on Military Intelligence, Cliffden Camp – Murree on October 7, 2011.

Dr. Shaheen Akhtar, Associate Prof

Participated in a Roundtable on “India, Pakistan and the Quest for Normalization of Jammu and Kashmir” organized by USIP on 28 April 2014 in Washington DC, USA. Presentation on “Institutionalizing CBMs on Kashmir”.

Regional Workshop on “Sharing Lessons and Experiences on Current Water Management Issues, Opportunities and Challenges from Deltaic Regions in Pakistan including Impending Climate Change Impacts” organized by Bangladesh Water Partnership (BWP) on 28-29 March 2014. Paper presented on “Water Management Issues, Opportunities and Challenges from Deltaic regions in Pakistan including impending climate change impacts”.

Participated in International Workshop on “Kashmir: Looking beyond the Peril”, organized by ISSRA, NDU on 27-28 January 2014. Paper presented on “Exploring Cooperation in Cross-LoC Management of Water & Environmental Resources: Challenges & Opportunities”

Participated in “India-Pakistan water Dialogue”, organized jointly by Jinnah Institute & CDR, in Bangalore, India, 16-17 February 2014. Paper presented on “Challenges of Climate Change and Changing Demographics in the region”.

Participated in a meeting on shared analysis of “Peace building Opportunities in Kashmir”, from July 3-8, to be organized by Conciliation Resources (CR) in Nicosia, Cyprus. Presentation on “India-Pakistan Peace Process & Kashmir”.

“Solution to energy Crisis in Pakistan”, seminar organized by Islamabad Policy Research Institute (IPRI), on May 15-16 2013 at Islamabad. Paper presented on “Hydel Power: Confronting Dwindling Resources”.

Participated in a meeting on “Kashmir and India-Pakistan Peace Process” from 27 April to 01

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May 2013, organized by Conciliation Resources (CR), in Bangkok, Thailand. Presentation on “Trajectory of cross-LoCCBMs on Kashmir”

Participated in Regional Peace Conference on “Mothers for Change”, organized by Paiman, in Islamabad on 18 April 2013. Made presentation on “Women Moderating Extremism: Experience Sharing”.

“The Asian Century: Opportunities and Challenges”, seminar organized by IR Department, NDU on March 28, 2013. Paper presented on “The Changing Dynamics of Great Powers’ Competition in the Asian Century”.

“Towards Indus Waters Governance: India-Pakistan”, Track II on the Indus Basin, organized by IPCS, in Dubai, UAE, 21-22 March 2013, paper presented on “Cross-LoC CBMs on the Indus”.

“Women to Women: Building Peace, Piece by Piece“, organized by Paiman with ASSOCHAM India, New Delhi, February, 2013. Presentation on “Composite dialogue between India and Pakistan”.

“Water and Energy Security in Pakistan: The Way Forward”, conference organized by Islamabad Policy Research Institute (IPRI), on December 20, 2012. Presentation on “Climate Change and Sustainable Management of Indus Basin”.

“Building Bridges: Strengthening Physical, Emotional and Economic Linkages”, Paper presented on “Energy Corridors within and across South Asia”, organized by IPCS, as part of COSATT dialogue on 12-13 September 2012 at Thimpu, Bhutan.

e. PCS Prof. Dr. Ishtiaq Ahmad Choudhry Dr. Arshi Saleem Hashmi Dr. Asma Shakir Khawaja Ms. Maria S. Effendif. LMS Seminar on Leadership By Moshin Loadhi Seminar On Leadership By Mr. Asad Umer, MNA Seminar on Quiad’s Leadership by Senator Mr. Mushid Hussain Seminar on Female Reproductive Health (for females- students and NDU wives) by Dr. Asma

MasoodWhat offices are responsible for faculty professional development? How is faculty professional development documented?Answer:-a. Department of Government & Public PolicyNilb. Department of International Relations

Dean FCS and HOD are responsible for the professional development of the faculty. Faculty members are given opportunities to attend various courses organized by HEC and abroad.c. Department of Leadership & Management Studies

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HOD LMS and Quality Enhancement Cell. HOD sends his faculty to attend various lectures, seminars, and workshops inside NDU and to other universities and a document is maintained.d. Department of Peace & Conflict Studies

NILe. Department of Strategic Studies

The Quality Enhancement Cell (QEC) within the NDU is responsible for professional development of the faculty and it is documented through various workshops, seminars, and other professional development programs.How is the professional development activities of faculty members used? For merit pay? For promotions? For tenure? For reviews after a person has tenure?Answer:- Response of respective HoDs reproduce below:-Department of Government & Public PolicyNilDepartment of International RelationsProfessional development activities of faculty members are used for tenure and review after a person has tenure.Department of Leadership & Management Studies Department of Peace & Conflict StudiesNILDepartment of Strategic StudiesThe QEC makes sure the professional development of each faculty members of the respective departments and various incentive-based programs are launched which in turn not only help faculty boost up the career development, but also assist them in their tenure track promotion & research program.List the department-wise names of faculty members who have gone to foreign countries for higher studies during their emp in your university. Where and what have they studied? What degrees/diplomas/certificates/postgraduate work has been obtained?Answer:- Department wise responses given below:-Department of Strategic StudiesMr Aqab Malik (Asst Professor) International Visitors Leadership Program – Civilian Oversight on National Security Affairs

(Counter Terrorism): Selected and invited to attend the U.S. State Department Program to the United States, 23 July – 13 August 2011. The program revolved around organised meetings and dialogue with high officials from the State Department, Senate, and Congress, including Senators and Congressmen; Law Enforcement (Police Chief of Salt Lake City, New York); United Nations Counter Terrorism Division; FBI Joint Counter Terrorism Task Force; Homeland Security; as well as meetings with leading academics at Ivy-league Universities; Senior U.S. Military General Staff Officers; leading journalists at national newspapers (e.g. Washington Post, Huffington Post), and eminent thinkers at leading think tanks.

Mr Hamayoun Khan (Lecturer) Jan -March 2013, Visiting Fellow at Asian Perceptions of the EU, at Freie Universität Berlin,

Germany. ( certificate) US-South Asia Leader's Engagement programme on Disaster Management in South Asia by

Kennedy School of Government at Harvard University, USA from April 21-28, 2012. ( certificate)

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July-August 2011, Participated in “Civilian Oversight of National Security Affairs” Programme of Department of State, USA in USA under International Visitors’ Leadership Programme (IVLP). ( certificate)

May 2010, Participated in APCSS South Asia, Alumni Symposium on Combating Terrorism, in Male, Maldives. ( certificate)

Department of Government & Public PolicyNilDepartment of International RelationsMr. Shakeel Ahmad, Asst Prof LLM- University of Edinburgh, UK (September, 2011 to September 2012) Doctoral Degree in International Law, China University of Politics & Law, School of International

Law, Beijing (September 2013 to date)Department of Peace & Conflict StudiesNilDepartment of Leadership & Management StudiesNo one went to foreign country from LMS departmentPROMOTION AND TENURE

(vii) Describe in detail the process used for promotion for faculty members – to assistant professor; to associate professor; to full professor.Answer:- For TTS faculty, HEC provisions of TTS faculty are followed. Under NDU pay scales, appt to next cadre is done only through Selection Board and on open merit.Evidence: Document-12 placed on Table-2.

(viii) Are you using the tenure criteria set by HEC? What are the obstacles you are facing with these? By deptt, how many faculties are tenured?Answer:- Yes. Faculty is hesitant to adopt TTS pay scales as currently there is not much difference b/w TTS pay and NDU pay scales. Further there are no post service benefits. In contrast there is strict review/tenure/promotion criteria for TTS. None of the faculty member has yet received the tenure.

MAINTAINING INTEGRITY(ix) Please provide documentation for the process used for terminating faculty. Please

list by department faculty in each of the fol categories:Answer:- Please see Annex – H.Those who have resigned and list the reasons for each.Answer:- Please see Annex – H.Those who have been deputed and list the reasons for each.Answer:- Please see Annex – H.Those who have been terminated and list the reasons for each.Answer:- Please see Annex – H.

(x) If faculty members are suspected to have plagiarized, changed grades, or in any other way compromised the ethics of the institution, how is this handled?Answer:- Turn-it-in accounts have been created/provided to all the Faculty Members of NDU for checking plagiarism of assignments/research of the students and their own as well. Till date no such case has been detected for suspected plagiarism, changed grades or any other violation to the ethics. It is pertinent to mention here that results after submission to the exam branch are not allowed to be changed. NDU is exercising zero tolerance policy in

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this regard.SALARIES AND BENIFITS(xi) How are faculty salaries and benefits set? Who sets them? Who approves them?

Provide any data you have that shows comparable salaries and benefits at other institutions that you believe compete with you.Answer:- NDU pay scales were set by a committee. The same was approved by the Syndicate in its meeting. The hiring of faculty is made through prescribed procedure i.e. vacancies are advertised in newspapers and then selection is made through SelectionBoard under the chairmanship of President NDU. Selection Board can recommend maximum three advance increments commensurate with the qualification and experience of the faculty concerned.The selection is then endorsed by the Senate.Evidence: Minutes of Senate are placed as Document-2 on Table-2.Does the University give merit pay? If so, please describe the process.Answer:- N.A

PERSONNEL FILES(xii) Who keeps the faculty personnel files? Who has access to them? What is contained

in the files?Answer:- Please see Annex – I for details.

FACULTY SATISFACTION(xiii) What is the system you use to assess faculty satisfaction? Please provide copies of

the most recent surveys that have been summarized? What office(s) hold the responsibility for assessing faculty satisfaction? Do you use the QEC forms?Answer:- QEC performs surveys based on HEC Proforma and online software.a. Department of Government & Public PolicyQECb. Department of International RelationsQuality Enhancement Cell is responsible for faculty satisfactionc. Department of Leadership & Management StudiesPeriodic faculty meetings where LMS faculty can discuss their concerns and seek advice from HOD and if need be are sent to see the Dean-FCS.d. Department of Peace & Conflict StudiesQECe. Department of Strategic StudiesIt is based on the Annual Confidential Report (ACR).

Any other related documents and role of QEC(xiv) Please provide anything you feel would adv your understanding and the Review

Panel understanding related to faculty. In particular, please address and provide evidence for any other ways QEC is of help.Answer:- Identification of weak areas and counseling exercise by QEC and respective HODs is conducted and made meaningful.Evidence: Reports of weak areas sent to HODs for proper counseling are att as Annex – J for details.

OTHER SUPPORTING DOCUMENTS ON THE TABLE FOR STANDARD :

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(xv) Faculty Appointments:-Copies of notifications concerning the faculty appt criteriaAnswer:- Please refer Annex – K for faculty selection notifications. For criteria of faculty selection please refer to page 115 of NDU Statutes placed Doc – 10 on table-2.A copy of the criteria that the University fol for fac appts.Answer:- The NDU faculty appointment criteria is in line with the laid down HEC criteria.

A ltr to a full-time fac members as well as one for a part-time fac member regarding his/her appointment for 2012-2013 from each department.Answer:- Please see Annex – L.Any other related documentation regarding faculty appts.Answer:- A Faculty Selection Board which is placed as Document-12 on Table-2.Provide copies of the advertisements for faculty positions pub in 2011and 2012 for both print and electronic media.Answer:- Please see Annex – M.Provide the documents with criteria for appointments and note to whom the documents have been sent.Answer:- Please see Annex – N.Please provide the meeting notifications, the agendas and the minutes for each of the Selection Board meetings in 2010-2011, 2011-2012 and 2012-2013.Answer:- Minutes of meeting of selection Board placed as Document-12 on at Table-2.Provide any other documents related to faculty selection?Answer:- N.APlease provide resumes (curriculum vitae) for each member of the teaching faculty for each department. Attached to each CV should be the names and levels of the courses this faculty member is teaching in 2012-2013; the number of years this faculty member has been employed. Do you use the QEC form from HEC? Please provide the form you use.Answer:- CVs of all faculty members in FCS are placed as Document-17 on Table-3 for details.Please provide us with any other reports which would indicate fac members’ qual for the position for which the person was hired.Answer:- Please refer Annex – O.

Faculty Evaluation and Development:(xvi) Please provide the most recent summary form for at least five deptts.

Answer:- Please refer to Document-15 on Table-3.Please give samples of student eval from each deptt.Answer:- Please refer to Document-15 on Table-3.Please provide one copy of a syllabus from each deptt.Answer:- Respective department syllabus have been placed as Document-18 on Table-3.Please provide any other related documents the university wishes to provide concerning faculty professional development.Answer:- QEC have organized on line workshops for training the faculty on using software based data analysis tools regarding Qualitative, Quantitative and Mixed Methods data.

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Evidence: QEC schedule of events for semester Spring-2014 and related notifications are placed as Annex – P.

Tenure and Promotion:(xvii) Provide documentation for a promotion to each level for three departments – each

under a different dean. What are the obstacles/issues that the faculty members raise with the university regarding promotion?Answer:- Please refer to Annex – Q.Please provide a curriculum vita for each faculty member your university has tenured.Answer:- No faculty member has obtained tenure yet.

6. STANDARD – 6: STUDENTS

Q. No Questions / Answers(i) Who developed the admission policies?

Answer:- Admission policies are developed keeping in view the degree programme being offered. All admission requirements comply with the HEC guidelines for that degree programme. However, respective department is responsible to develop comprehensive admission criteria. This is approved by the Board of Studies (BOS) and Board of Faculties (BOF).

(ii) How often are admissions policies reviewed / revised? By whom?Answer:- Faculty of respective department revises admission policies then it is discussed in BOS, FBOS & finally Academic Council. They are reviewed by the respective department before the commencement of admission campaign every semester.

(iii) Is there a Student guideline prepared by the university?Answer:- YesEvidence: Booklet in this regard is placed as Document-19 on Table-2.

(iv) How often the students Guidelines are reviewed / updated?Answer:- Guidelines are reviewed time to time on receipt/ modification of HEC policy guidelines and in view of time framework, annual basis.

(v) How and where are admissions policies published and for whom?Answer:- Admission policies are published in every admission advertisement and on NDU website.

(vi) How does the general public find out about admissions policies?Answer:- Through admission advertisement , NDU website(www.ndu.edu.pk), telephonic enquiries from admission office.

(vii) What percentage of courses listed in the university prospectus/catalogue are actually offered each year?Answer:- One factor is the number of students opting for the course (s). If total number of students is close to 10, course is offered.

(viii) Where can one find information regarding recognition of the university and accreditation status of individual programs and recognition of university?Answer:- Recognition status can be seen on HEC website in the list of recognized universities. The HEC accreditation council NBEAC is still not fully geared up. NDU will approach them for accreditation of its BS (LMS degree) in the near future.

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Q. No Questions / Answers(ix) What is the credit transfer policy of the university? How many students are

transferred to this institution and how many are transferred from this institution for 2010/11, 2011/12 and 2012/13?Answer:-Transfer of Credit Hours

(1) Existing Policy. A student can be accepted for transfer to NDU from any other HEC recognized university/degree awarding institution to any of the departments at the Faculty of Contemporary Studies provided he/she has studied the relevant courses and his/her CGPA in the courses is not less than 3.00. The HoD of the department concerned and Dean FCS will determine the number of courses to be accepted for transfer. In case, the courses studied by the applicant are compatible with the courses being offered at FCS, all courses studied by the applicant at another institution can be recommended for transfer to the President NDU. Such a candidate shall be required to pay transfer charges as prescribed by the University from time to time. However, this policy is under review.

(2) Proposed Policy. The following policy on the subject is in the process of approval from the respective Statutory Bodies. A candidate desirous of transfer of credits from a public/private sector university duly recognized by HEC shall first obtain admission through regular process in one of the M.Phil programmes offered by NDU and then apply for transfer of credits. Credit hours will be transferred only when the following conditions are met:-

(a) Application for credit transfer will be submitted by the students supported by the following documents:-

i. The course outline and teaching plan of the course that was completed in a different university/ institution and which is being considered for credit transfer.ii. The course contact hours and the name of the faculty who taught the course along with the relevant grades.

(b) The course credits will be considered for transfer if the course content is at least 80% similar to the course content at National Defence University.(c) A course exempted elsewhere is not-transferable. Only those courses are transferable which were pursued as a regular taught course.(d) Transferred courses shall not include seminars or audited courses.(e) Transferred courses shall not exceed 50% of the credit courses being offered by the department at NDU as per Department’s scheme of instruction.(f) “B” grade or 65% marks are required for a course to be considered for transfer.(g) The maximum 50% credit hours of total credit hours studied at the parent university shall be transferred. In exceptional circumstances, the Assessment Committee shall recommend beyond 50% credit hours to Advanced Studies & Research Board (ASRB) for approval.(h) The courses accepted for transfer shall be relevant to approved courses/curriculum of the department concerned.(i) It shall be mandatory to study courses for min twelve (12) credit hours at

35

Q. No Questions / AnswersNDU.

(x) Please provide report of dropout of the student’s development / program /semester wise.Answer:-

Year MSc M.Phil Ph.D(a) 2011 6.92% 2.90% 11.00%(b) 2012 2.95% 0.89% 0.00%(c) 2013 0.51% 0.25% 1.76%

(xi) What problems students encounter in registering for course that they need for graduation?Answer:- The students mainly face problem such as shortage of teacher in the desired course or less number of the students in the class due to which all options cannot be offered.

(xii) For each department/program: within what time frame are marked Assignments /examination papers shared with students? What percentage of marked assignments is given back to students?Answer:- The assignments / quizzes are graded with comments and returned to the students normally within two weeks. However, this may slightly vary from one teacher to the other. All assignments / examination papers are shown to the students except for the annual exam.

(xiii) What is the policy for awarding the scholarship/fin aid to the students?Answer:- Scholarship is based on assessment of need and merit as well as availability of funds. Selection for the HEC need based scholarship is decided on the basis of information provided on the HEC prescribed forms and as investigated by Institutional Scholarship Award Committed (ISAC) for the authentication of provided information. The ISAC committee is constituted by University with President NDU as its head, and members included Dean, COS, Dir Finances, Registrar or A/Registrar, HOD SNS, external member Dr Zafar Nawaz Jaspal (QAU) and one representative from HEC.Financial assistance is provided to students on need-cum-merit basis. Those students, who have good academic standing and have demonstrated financial problems, are generally considered eligible for the award. At least 80% attendance is mandatory in all the registered courses and no disciplinary action or proceedings should be in progress or pending against the student at the time of application for financial assistance.The ISAC committee, makes its recommendation on the basis of total family income, total no of dependents, educational expenditures, market value of the assets and income versus expenditure assessment of the financial standing of the candidates’ family and its ability to pay the educational expenditure. The students are interviewed to ensure the authenticity of the information and to cross check the data. Based on the reviews of the data, interview of the candidates and, if required, interview with the parents and physical verification of the data are also held. The ISAC recommends potential candidates in order of priority to HEC Scholarship Management Committee (SMC).

(xiv) Total amount of Scholarship/financial aid given from institutional funds; % of expense budget.Answer:- Financial aid in the form of fee waiver to students during last two years:

36


FY 2011-12Fin Aid Rs 0.267 M (Annex-C)Total Expense Rs.141.076 M% age of expense 0.019 %

FY 2012-13Fin Aid Rs. 0.725 M (Annex-C)Total Expense Rs.146.672 M% age of expense 0.495 %

OTHER SUPPORTING DOCUMENTS ON THE TABLE FOR STANDARD:-

(xv) Please provide a copy of all admission policies.Answer:- Registration branch manages all the admission policies.Evidence: Copy of the admission policies given in Document-5 placed on table-2.Student Guidelines / ProspectusAnswer:- Please refer to Document-5 on Table-2.

7. STANDARD – 7: INSTITUTIONAL RESOURCES

Q. No Questions / Answers(i) Record of Assets?

Answer:- Report still awaited from AQ Branch and GE NDUIt would be appropriate to get the consolidated report from DD Admin

(ii) Establishment of QEC?Answer:- It was established on 2 May, 2013. It has following staff:-

Director QEC Asst Director QEC PA to Dir QEC Data Entry Operator

Naib Qasid(iii) Digital Library

Answer:- PERN is available at NDU in the SYK Library.RESOURCE ALLOCATION(iv) Describe the budgeting process. How is faculty involved? How are departments

involved? Deans? Students?Ans: NDU’s recurring budget is prepared on the incremental budgeting basis. Immediately, on receipt of Budget Call Circular from HEC, all faculty, departments, library and branches concerned are requested by the Finance Branch to send their budget requirement for next financial year.The requirements are analyzed in the light of past expenditure and futuristic possibilities of spending. Justifiable, realistic and achievable targets are taken in to account to finalize budget demand.Net budget demand prepared on the basis of difference between NDU’s expenditures and own income, is put up for approval of President and then submitted to HEC on the

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Q. No Questions / Answersprescribed forms.Upon allocation of budget and release of grant by HEC, NDU incurs day to day expenditures from the funds provided by HEC and own income in accordance with the budgetary provisions. The expenditure so incurred is reported to HEC through Quarterly Utilization Reports on prescribed format.

(v) How are priorities set? Who is involved in setting priorities and what criteria are used?Answer:- Dean and HODs give their demands in order of their priority which are included in the budget demands depending upon availability of funds from HEC and other resources. Allocation is done to accommodate maximum demand. Keeping in view their given priority.

(vi) What is the system for purchasing edu items and equipment? If there is a committee, how are the members selected and for what terms? What are the SOPs for purchase/procurement? Please provide a copy.Answer:- All demands are sent through HODs / Dean to President NDU after approval, Administration Section carries out the purchase as per PPRA rules.

(vii) Please provide a 2011-2012 and 2012-2013 budget.Answer:- Please refer to Document-20 on Table-1.

(viii) Provide SOPs for resource need allocation.Answer:- The requirements are prioritized considering their importance. While allocating resources, the most essential requirements such as salary of employees and provision of teaching and research aids are considered first and then other administration expenditures are considered at bare minimum level to ensure optimal utilization of resources.

PURCHASING SYSTEM(ix) Please provide SOPS for purchase/procurement.

Answer:-(x) How is transparency assured and fraud discovered?

Answer:-(xi) Describe in detail the process used for purchasing. Provide evidence. For instance, if

there is a committee, provide min from 2009-2010.Answer:-

HUMAN RESOURCES(xii) What HR positions are vacant?

Answer:- Please refer to Annex – R.(xiii) Describe the process for hiring, evaluating and terminating employees (excluding

faculty).Answer:- Please refer to Annex – R.

NEEDS(xiv) In terms of buildings/hostels/units, what are the needs?

Answer:- NDU needs more faculty blocks for expansion along with hostel plus sports facilities.

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8. STANDARD – 8: ACADEMIC PROGRAMS AND CURRICULA

Q. No Questions / AnswersDEVELOPMENT, APPROVAL AND REVIEW OF ACADEMIC PROGRAMS(i) How are academic courses and programs designed and approved? Please describe

the process as completely as possible. Are the academic programs/curricula approved by HEC? Provide one set minutes from 2011-2012and 2012-2013 from each of the committees involved in approving both courses and programs?Answer:- Academic courses and Programs are designed by Board of Studies, Board of Faculty and finally approved by Academic Council. Registration branch manages Academic Council minutes in which all the approval of respective departments is documented their courses and programs.Evidence: Minutes of ACM are placed as Document-16 on Table-2.

(ii) Please provide a copy of the curriculum for each academic degree program.Answer:- Copy placed as Document-18 on Table-3.

(iii) Please provide syllabi for a course at each level for each program.Answer:- All respective departments have provided their course syllabus.Evidence: Copy placed as Document-18 on Table-3.

(iv) Who maintains syllabi? How often are they updated? To whom are they distributed?Answer:- Respective departments discuss / upgrade syllabi in their BOS. Usually these are updated after every three years.

(v) How often are academic programs/majors reviewed? What is the Process? Please provide minutes of meetings from each department where such a review has taken place.Answer:- Academic Programs/ majors are reviewed by Board of Studies, Board of faculty and finally approved by Academic Council. Registration branch manages Academic Council minutes in which all the respective depts. approve their Academic Programs/ majors.Evidence: Minutes of the BOS placed as Document-21 on Table-2.

(vi) Do departments have learning outcomes for each Program? Please provide a copy from five departments under different deans.Answer:- Still in the process of receiving curriculum on these basis.

(vii) How are alumni surveys used in reviewing programs? Do you use the alumni survey form from QEC? Please provide a copy of the results of the most recent survey. How are these used to review the curricula?Answer:- QEC has just been established at NDU. QEC forms will be used for the subject purpose.

(viii) Do you survey your seniors at the end of their senior year? Please provide a summary of the most recent survey. (QEC) How are these used to review the curricula?Answer:- Senior students have been surveyed for the first time after the establishment of the QEC.Evidence: FCS faculty Profile semester Fall-2013 (Document-15) is placed on Table-3.

(ix) Do you use the Employer Survey? Please provide the most recent summary of the employer surveys. How are these used to review the curricula?Answer:- It has not been taken yet due to the recent establishment of QEC at NDU.

(x) What methodology do you use to evaluate the curricula? Who is involved in the

39

Q. No Questions / Answersreview of academic programs?Answer:- QEC regularly takes students feedback on HEC approved Proforma-1 and Proforma-10. One of these Proforma relates purely student evaluation of the curriculum they have been taught in the semester under evaluation. The weak areas so identified by QEC are communicated to the respective HODs / Dean. The respective HOD incorporates changes after debate in the Board of Studies (BOS).Evidence: FCS faculty Profile semester Fall-2013 (Document-15) is placed on Table-3.

LEARNING OUTCOMES, ASSESSMENT AND TEACHING METHODOLOGY(xi) Are faculty members encouraged to vary their methods of lecture delivery – i.e., less

lecture, more classroom discussion, hands-on activities, etc.? If so, please provide evidence for this.Answer:-Department of Strategic StudiesFaculty is normally urged to encourage and make sure students participation in the respective classes. That is, along with the delivering lectures, students are asked and guided for presenting papers in relation to the teaching course. This is carried out through conducting seminars, roundtables, groupings etc. in the class to maximize class participation. In sum, a balance is kept between the teacher talking time (TTT) and students talking time (STT) to make the classes more interesting, informative and encouraging.Department of Peace & Conflict StudiesYes they are encouraged for these methods.

(xii) How does the University insure competency in reading and writing the English language? In math skills? In computer skills? In critical thinking? Are there tests which all students take at the beginning and at the end of their university experience? Please describe and provide evidence of same.Answer:-Department of Strategic StudiesFirst, it can be evidenced that specific classes in relation to English language courses are allocated for students to help them improve their writing, reading, listening and spoken skills. Second, all students and faculty are encouraged to speak and delivery their lectures, seminar papers, and roundtable in English language, to keep the faculty and students abreast of international standard.Department of Peace & Conflict StudiesAt the time of Admission the university evaluate students competency in all aspects.

(xiii) How are programmes outcomes and student learning assessed in relationship to the goals and obj of the academic progs? How are these findings used?Answer:-QEC. QEC carries out comprehensive feedback exercise from the faculty and the students. The objective for a particular degree programmes are matched with the courses being taught. The learning outcomes are set for each subject. These learning outcomes are measured by using student / faculty feedback and weak areas are identified. These short comings are rectified by the departments as per agreed time line.

(xiv) How do you assure that the faculty member teaching a series of courses is qualified to teach those courses? Please provide evidence.Answer:- The faculty appointed is assessed being relevant and qualified for teaching their

40

Q. No Questions / Answersrespective courses by using CVs and discussion with faculty.

(xv) Who handles internships/field work?Answer:- N.A

(xvi) How does the university insure that the courses are taught at the appropriate level –i.e., graduate courses are truly graduate level and not just undergraduate level? Please discuss the process for oversight and provide evidence of same.Answer:- The HoD overseas this process of the respective department compiles the course contents for a particular degree programme commensurate with the level of degree. The complexity index of the courses matches with the national and international universities offering same degree programmes. This is debated and optimized in the Board of Studies (BOS).Evidence: Course contents of MPhil programme placed as Document-18 on Table-3.

(xvii) Do you use the Research Student progress Review Form (QEC)? Please provide samples that have been submitted by students. How is this used?Answer:- Yes. Sample reports for semester Fall-2013 is placed as Document-15 on Table-3.

(xviii) Please provide the most recently completed Survey of Department Offerings for PhD programs (if applicable).Answer:- Yes. Survey completed for FCS, ‘FCS faculty profile for Fall-2013’ and PhD student’s survey forms are placed at table-3.

INFRASTRUCTURE(xix) Do you have the necessary laboratories and equipment to carry out the goals of each

of your programmes? Please discuss the deficiencies.Answer:- N.A

(xx) If courses are advertised in the catalogue / prospectus, are they actually offered each year? Can students get the courses they need to graduate in a timely manner?Answer:- All degree programmes and coursed advertised are offered by the university as long as number of registered students do not fall below ten (10).

(xxi) Discuss the library stock and digital library facility. Give figures and evidence for use of the library as well as for the number of books, journals, etc.Answer:- Connectivity to PERN facility provided by HEC is available in the SYK of NDU. The students use this facility for research and publications.Evidence: Printout of PERN usage from SYK Library is placed as Annex – S.

INTEGRITY(xxii) How are grades examined to guard against grade inflation? Give evidence.

Answer:- QEC collects all data regarding grades of all subjects from the Controller of Examination. They are processed, and histograms are plotted to clearly reflect abnormal grades.Evidence: Detailed Faculty Profile of FCS for semester Fall-2013, containing the said analysis of grades and resulting abnormality, is placed as Document-15 on Table-3 & Annex – J.

(xxiii) How is the integrity of the institution maintained to guard against cheating and plagiarism? Please provide documentation for this.Answer:- Existing NDU policies for dealing with the unfair means and Plagiarism are attached at Annex – T & U respectively.

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STANDARD – 9: PUBLIC DISCLOSURE AND TRANSPARENCY

Q. No Questions / Answers(i) Do you have a website that makes docs and policies accessible to the public? If so,

what is the address and what do you have listed on the website?Answer:- Yes. QEC has a link at NDU official website (www.ndu.edu.pk/qec_int.php). The dynamic links have been developed for the QEC.

(ii) With what office does the public deal with?Answer:- Registrar Office and respective HoDs.

(iii) Do you get much feedback from the public? When you do, what do you do with it? Please give three or four examples.Answer:- Feedback if deemed appropriate is processed through minute sheet for approval to action and implementation.Examples. Feedback on Online admission systemFeedback on Security aspects

(iv) When and where did you publish merit lists for students’ admissions for 2010 and for 2011?Answer:- Notice board and NDU website (www.ndu.edu.pk).

(v) Describe your communication strategy/processes for disseminating regulations, rules and policies. Please provide any documents relating to communication strategy; any SOPs.Answer:- Decisions/approval made in the University authorized forums i.e ASRB, Academic Council, Syndicate, Senate are communicated through minutes of the meeting to all the members by the respective secretary of the deciding body.Evidence: Minutes of ACM, ASRB, etc are places as Document-16 on Table-2.

(vi) Where and when have you displayed the examination results in 2011-2012 and 2012-2013?Answer:- Results are notified and displayed on the NDU websites (www.ndu.edu.pk) as well as departmental notice boards. Dates of result announcement for various semesters are mentioned below:-Semester MSc M.Phil Ph.DSpring 2011 12 July 2011 12 July 2011 12 July 2011Fall 2011 03 Feb 2012 03 Feb 2012 03 Feb 2012Spring 2012 27 Aug 2012 27 Aug 2012 27 Aug 2012Fall 2012 01 Feb 2013 01 Feb 2013 01 Feb 2013Spring 2013 26 July 2013 19 July 2013 19 July 2013Fall 2013 07 Feb 2014 07 Feb 2014 07 Feb 2014

OTHER SUPPORTING DOCUMENTS ON THE TABLE FOR STANDARD(vii) Please provide an events calendar for 2011-2012 and 2012-2013.

Answer:- Event Calendar is enclosed as Annex – V.(viii) Please provide actual advertisement for recruitment and admission in 2011 and 2012.

Answer:- Admission Advertisement for the year 2011/2012 (Fall and Spring) are enclosed as Annex ‘W’.

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10. STANDARD – 10: ASSESSMENT AND QUALITY ASSURANCE

Q. No Questions / Answers(i) What is the process of self-assessment at the program level? At the Institutional

level? Describe in detail.Answer:- This is done by QEC as prescribed procedures of QAA HEC.Evidence: “FCS Faculty Profile for semester Fall-2013” is placed as Document-15 on Table-3.

(ii) Provide the notification for the establishment of the QEC. Show where it is in the Syndicate minutes.Answer:- Notification copy of establishment of QEC at NDU is attached as Annex – X. Syndicate minutes are placed as Document-11 on Table-2.

(iii) What is the total number of departments? SARs, AT Reports and Rubric Report of how many departments are completed and submitted for necessary actions?Answer:- This QEC has been established at NDU in the latest phase. SARs of 5 x departments have been completed, weak areas have been identified and counseling done by the respective HODs.Evidence: Letter to HODs for weak areas is attached as Annex – J.

(iv) SARs of how many departments are completed? (Provide all SARs)Answer:- Student feedback of faculty for 5 departments have taken / processed and placed as Document-15 on Table-3.

(v) Executive Summaries of how many departments are completed and submitted.Answer:- N.A

(vi) How are the SARs used – discuss for each department/program as well as for the university as a whole? Please provide the name(s) of the respective officer’s resp for integrating the results of the SARs.Answer:- SARs are processed at QEC & student feedback on HEC Proforma – 1 has been taken using on-line data acquisition software. Ms Sadia Younas (AD QEC), Mr. Safyan Tahir (DEO) & Mr. Imran Khan (PA to Dir QEC) are responsible for integrating results.

(vii) What is the compliance mechanism for SARs? Please provide any actions taken (list/notifications).Answer:- Please see Annex – J for details.

(viii) How many councils visit the university in 2010-2011, 2011-2012 & 2012-2013?Answer:- N.A

(ix) List the departments/programs that are accredited by councils.Answer:- N.A

(x) Describe the process for carrying out student satisfaction surveys.Answer:- This system is being organized.

(xi) Describe the process for carrying out graduate assessment surveys?Answer:- Alumni survey will be conducted on QEC Proforma prescribed by HEC in the succeeding semesters.

(xii) Describe the system for bringing into the awareness of the students, faculty and staff the importance of and means of implementing quality assurance. How many and when were there conferences/workshops/seminars/meetings on QA? Who and how many attended?Answer:- Achievements of QEC is attached as Annex – Y.

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Q. No Questions / Answers(xiii) Describe the initiatives of the Vice Chancellor and other university officials (other

than QEC) concerning quality assurance.Answer:- The president NDU has included Dir QEC as member of Statutory Bodies.

(xiv) In 2012-2013 what percentage of the budget is allocated to QEC? What percentage is actually spent?Answer:- In budget allocation letter for FY 2012-13 (Annex – Z) HEC indicated Rs.4.033 M as allocation for QEC (6.95 % of total allocation). However, later HEC merged this amount in total establishment charges vide their letter (Annex – Z ).Total expenditures including salaries and office administration charges of all departments / branches / sections including QEC are centrally met from the recurring budget.QEC was established in May 2013 i.e. two months prior to closure of FY 2012-13. In this period, Rs.570,716 were spent on salary and other facilities of QEC.

(xv) How do you assure that the QA criteria and Standard Guidelines of HEC like Plagiarism Policy, Faculty Appointment Criteria, MS/MPhil and Ph.D. criteria, Tenure Track System, Semester Guidelines are implemented? Please provide evidence of implementation/notifications/circulars/minutes.Answer:- HEC plagiarism policy has been adopted by NDU and is reflected in chapter IV page 41 of NDU Academic Rules & Regulations (Document-14 on Table-2). Faculty recruitment criteria of HEC are strictly followed on TTS and NDU pay scales. Verification of eligibility of candidates for the position is carried out by QEC.

(xvi) How are you integrating SOPs for QA reports into future planning?Answer:- For providing a boost to the research output from the NDU faculty and students, QEC has prepared a policy document ‘Incentive Based Research Policy’. This policy has been approved by the competent authority and implemented. This has resulted in considerable increase in the motivation level of faculty, cultivation of research culture and research output at NDU.Evidence: NDU Research Policy Document-13 placed on Table-3.

(xvii) Do you carry out a survey of seniors at the end of the senior year in order to assess satisfaction with their educational experience? If yes, how these results are utilized by the university.Answer:- QEC has just been established at NDU. QEC forms will be used for the subject purpose.

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11. STANDARD – 11: STUDENT SUPPORT SERVICES

Q. No Questions / AnswersCAREER COUNSELING AND PLACEMENT(i) Do you have a career counseling center? If so, give the qualifications of each of the

staff members. Please give the TOR for the office. What was the budget allocated for 2012-2013? What was the amount actually spent? Who is the head of this office?Answer:- Not yet established at NDU.

(ii) Is there a separate student placement office? If so, give the qualifications of each of the staff members. Please give the TOR for the office. What was the budget allocated for 2012-2013? What was the amount actually spent? Who is the head of this office?Answer:- Not yet established at NDU.

(iii) How are students informed about the career counseling center? The placement office? Please provide copies of circulars/notifications/ web displays/ student surveys related to these.Answer:- Not yet established at NDU.

(iv) How are student needs ascertained for the career counseling center? The placement office? How many used each of these services in 2012-2013?Answer:- The processes are being established at NDU.

(v) Who is responsible to access the financial needs of the students, describe the process?Answer:- The ISAC committee headed by the President NDU and its other members being Dean FCS, COS, Dir Finances, Registrar or A/Registrar, HOD SNS (focal Person), external member Dr Zafar Nawaz Jaspal (QAU) and one Rep from HEC are responsible for authenticating the financial needs of the students. The ISAC committee, makes its recommendation on the basis of total family income, total no of dependents, educations expenditure, market value of the assets and income versus expenditure assessment of the financial standing of the candidates’ family and its ability to pay the educational expenditure. The students are interviewed to ensure the authenticity of the information and to cross check the data. Based on the reviews of the data, interview of the candidates and, if required, interview with the parents and physical verification of the data are also held.

(vi) Please list the financial aid/scholarship programmes offered in 2011/12 & 2012/13Answer:- Financial Aid offered in 2013 to students is detailed in Annex – AA.

Director QECNational Defence University, Islamabad

(Prof Dr Mohammad Riaz)

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Annex A

Detail of NDU Tenure Track Faculty As on 13th May 2014

S.No Employee Name Designation Department Pay Scale

Total Monthly Salary (Rs)

1 Dr Shaheen Akhtar Associate Prof IR TTS 201,500

2 Lt Col (R) Dr M. Bashir Assistant Prof GPP TTS 111,150

3 Dr Shahzad Hussain Assistant Prof GPP TTS 111,150

4 Dr Zia Ur Rehman Assistant Prof LMS TTS 118,300

5 Dr Rizwana Karim Abbasi Assistant Prof SS TTS 132,600

6 Dr Sharyar Khan Assistant Prof IR TTS 118,300

7 Dr Mansur Umar Khan Assistant Prof PCS TTS 118,300

46

Annex B

Detail of NDU Full Time Faculty (without tenure track) as on 13th May 2014

S.No Employee Name Designation Deptt Pay Scale Total Monthly

Salary (Rs)

1 Dr Pervaiz Iqbal Cheema Prof IR OG-V 420,000

2 Dr Zulfiqar Khan Ch. Prof SS OG-V 270,000

3 Dr Syed Bashir Hussain Prof GPP OG-V 385,000

4 Dr Muhammad Tahir Masood Prof LMS OG-V 285,000

5 Dr Ishtiaq Ahmed Choudhry Prof PCS OG-V 255,000

6 Dr Sarfraz Hussain Ansari Asst Prof GPP OG-III 180,000

7 Ms. Asma Shakir Asst Prof PCS OG-III 165,000

8 Mr Shakeel Ahmed Asst Prof IR OG-III 150,000

9 Mr Aqab Mehmood Malik Asst Prof SS OG-III 150,000

10 Ms Maria Saifuddin Effendi Asst Prof PCS OG-III 142,500

11 Mr Shafei Moiz Hali Asst Prof GPP OG-III 142,500

12 Ms Arshi Saleem Hashmi Asst Prof PCS OG-III 150,000

13 Brig (R ) Tahir Ul Mulk Kahlon Asst Prof GPP OG-III 157,500

14 Dr Munawar Naz Khokhar Asst Prof LMS OG-III 120,000

15 Dr Zafar Khan Asst Prof SS OG-III 120,000

16 Ms Nargis Zahra Lecturer IR OG-II 90,000

17 Syed Ali Irtiza Lecturer PCS OG-II 90,000

18 Mr Umer Iftikhar Malik Lecturer LMS OG-II 90,000

19 Mr Adnan Jamil Lecturer LMS OG-II 90,000

20 Mr Nasir Mehmood Lecturer SS OG-II 90,000

21 Mr Hamayoun Khan Lecturer SS OG-II 90,000

22 Muhammad Umer Abbasi Lecturer IR OG-II 85,000

23 Tasawar Hussain Lecturer IR OG-II 80,000

24 Hamid Iqbal Lecturer IR OG-II 80,000

25 Asma Sana Lecturer IR OG-I 80,000

26 Faheem Ullah Khan Lecturer IR OG-II 80,000

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Annex C

Detail of Fee Concession Given in FY 2011-12 & FY 2012-13

Sr. Name Program Sem FY 2011-12 FY 2012-13 Total1 Muhammad Mumtaz M.Phil

GPP1st 15,000 15,000

2 Sania Rehman M.Phil LMS

1st 30,000 30,000

3 Sheraz Ahmed M.Phil GPP

1st 15,000 15,000

4 Ghulam Mehdi M.Sc IR 1st 12,500 12,500

5 Faiza Iftikhar MSc LMS

1st & 2nd (FY 2011-12), 3rd & 4th (FY 2012-13)

39,000 25,000 64,000

6 Sami Ullah Khan M.Sc IR 2nd 12,500 12,500

7 Bilal Aslam M.Sc IR 2nd 12,500 12,500

8 Mubashara Hassan M.Phil LMS

2nd 15,000 15,000

9 Neellum M.Sc LMS

2nd & 3rd 25,000 25,000

10 Nosheen Saba M.Phil PCS

5th 20,000 20,000

11 Saima Bilal M.Phil GPP

6th 10,000 10,000

31 Amna Ghaffar M.Phil GPP

1st & 2nd (FY 2011-12), 3rd & 4th (FY 2012-13)

60,000 60,000 120,000

12 Sehrish Andaleeb M.Phil GPP

1st 30,000 30,000

13 Muhammad Kashif M.Phil PCS

1st 30,000 30,000

14 Asifa Faiz M.Phil LMS

1st 15,000 15,000

15 Syed Muhammad Adnan

MSc LMS

1st 25,000 25,000

16 Muhammad Shahbaz Maqsood

MSc LMS

1st 25,000 25,000

17 Rehan Bashir M.Sc GPP

1st 12,500 12,500

18 M.Ismail Khan M.Sc GPP

1st 25,000 25,000

19 Ubaid Ur Rehman M.Sc LMS

1st 25,000 25,000

20 Zeeshan Shehzad M.Sc LMS

1st 12,500 12,500

21 Hamid Ali M.Phil LMS

1st 30,000 30,000

22 Javed Ali M.Phil GPP

1st 30,000 30,000

23 Qasim Jan M.Phil 1st 30,000 30,000

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Sr. Name Program Sem FY 2011-12 FY 2012-13 TotalGPP

24 Amjad Khan M.Phil LMS

1st 30,000 30,000

25 Muadat Hassan M.Phil IR 1st 15,000 15,000

26 Lutfur Rehman Ph.D IR 1st 30,000 30,000

27 Asad Kamal Ph.D GPP

1st 30,000 30,000

28 Roshan Taj Humayun M.Phil IR 1st & 2nd 110,000 110,000

29 Ms Asma Noureen M.Phil GPP

1st 2nd 110,000 110,000

30 Syed Haider Abbas M.Sc IR 2nd 12,500 12,500

32 Nauman Atif M.Sc LMS

4th 12,500 12,500

Total 266,500 725,000 991,500

Avg for 1st Year Students 23,500 35,526

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Annex C-1

Campus Master Plan - NDU

50

Annex D

Dates of Meetings and Dates of Distribution of Minutes of the Meetings

Meetings Senate -3 Syndcate-4 ACM-9 ASRB-12 Selection Board - 07

Fin. & Planning - 2

1st Meeting 27th May, 2010

29th Nov, 2008

20th Aug, 2008

9th Dec, 200928th Oct, 2008

Min distributed 30th Mar, 2011

13th Dec, 2008

2nd Meeting 23rd Nov, 2011

27th Jan, 2010

26th Jan, 2009

9th Dec, 20106th Nov, 2013

Min distributed 2nd May, 2012

3rd Meeting 22nd Jan, 2013

29th -30th

Sep, 201127th Jun, 2009

-

Min distributed 14th Oct, 2013

27th Oct, 2011

4th Meeting-

4th Dec, 2012

27th Jan, 2010

3rd Aug, 2011 -

Min distributed 8th Jan, 2013

5th Meeting- -

12th Mar, 2011

16th Nov, 2011

-

Min distributed6th Meeting

- -21st Sep, 2011

14th Feb, 2012

-


- -30th Mar, 2012

6th Apr, 2012 -


- -13th Nov, 2012

16th May, 2012

-


- -19th Sep, 2013

21st Nov, 2013

-

Min distributed 17th Dec, 2013

10th Meeting - - - 4th Apr, 2013 -Min distributed11th Meeting - - - 30 Oct, 2013 -Min distributed12th Meeting

- - -18th Apr, 2014

-

Min distributed

Note: Instructions/ Agenda are distributed at least 2 weeks prior to the meetings of these Statutory bodies and at least 1 month prior in case of Senate meeting.

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Annex – E

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Annex – F

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This is the account statistics page. Account statistics are collected at the beginning of every month and are calculated in monthly increments using Coordinated Universal Time (UTC). The page will display statistics for the most recently calculated month by default. To view statistics for a different date range, please specify the start and end months and years below.

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View descriptions for how the various statistic columns are tracked

Display statistics for period between and for

Name ID Instructors Students SubmissionsOriginality Reports

75-100%

50-74%

25-49%

0-24%

No matches PeerMark GradeMark

Graded papers

National Defence University (cumulative)

56305 25 37 1282 1268 56 123 388 696 5 - 10 -

abc abc 1015431909 - 1 1 1 - - 1 - - - - -

Abdul Rauf 27535864 - - 1 1 - - - 1 - - - -

Aqab Malik 1015338582 - - 2 2 - - - 2 - - 1 -Asif Hussain 27151330 - - 47 46 - 6 14 26 - - - -

Cheema Sikandar

1015429982 - 1 1 1 - - 1 - - - - -

Col Nasir 27859168 - - - - - - - - - - - -

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Name ID Instructors Students SubmissionsOriginality Reports

75-100%

50-74%

25-49%

0-24%

No matches

PeerMark GradeMarkGraded papers

HafeezDr. Abdur Rehman

22002366 - 6 67 67 2 3 18 44 - - 2 -

Dr. Bashir Hussain 1013692655 - - 4 3 - - - 1 2 - 2 -

Dr. Noman O. Sattar

21576982 - - 70 70 6 12 26 26 - - - -

Dr. Saif Malik 27535817 - - 35 33 - 2 11 20 - - - -Examinations Controller

1015404038 - 1 - - - - - - - - - -

Malik Dr Saif 1015741287 - - 54 54 1 5 27 21 - - 1 -Mohazzam Sardar

20952454 - - 2 2 - - 1 1 - - - -

Mr. Shakeel Ahmad

21576961 - 1 6 6 2 2 2 - - - 1 -

Muhammad Usman Asghar

1007486107 - - 65 65 4 9 14 38 - - - -

N A 1007497356 - - 13 13 3 5 2 3 - - - -Nargis Zahra 1015338330 - - 7 7 1 - 2 4 - - - -

Perviaz Iqbal Cheema

27736571 - 1 23 19 11 2 4 2 - - 1 -

Pnwc PNWC 1017431749 - 3 5 5 4 - - 1 - - 1 -

Rauf Iqbal 27535816 - 1 119 119 4 9 39 67 - - - -

Research DS 1015454391 - 19 113 113 13 26 43 30 1 - 1 -

Sikandar Cheema 1015431246 - - - - - - - - - - - -

Tahir Saeed 27435920 - - - - - - - - - - - -

Tahir Ul Mulk Kahlon

1015334461 - - - - - - - - - - - -

Tauqir Ahmed

1015306723 - - - - - - - - - - - -

Tauqir Ahmed 17065792 - 3 660 654 8 47 185 412 2 - - -

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Annex – G

Department Wise List of Faculty Research Publications

55

Annex – H

Faculty Termination Policy

CHAPTER - III

STATUTES RELATING TO EFFICIENCY AND DISCIPLINEOF UNIVERSITY EMPLOYEES

(HEC COMPONENT)

1. Conduct and Good Order. National Defence University expects all its employees, and faculty members including visiting faculty to display exemplary conduct and maintain good order at all times. Breach of conduct and good order warrants immediate corrective action by departmental superiors and the University authorities. Act of misbehavior/misconduct may result in disciplinary action and / or termination of service.

2. Security of Information / University Buildings and Property

a. Security of Information. Nothing contained in these statutes shall absolve the employees and faculty members, including the visiting faculty, of their individual responsibility to safeguard information that may be regarded as sensitive in terms of national security / interests of the University. A breach of security shall constitute a punishable offence.

b. Security of University Buildings and Property. Nothing contained in these statutes shall absolve the employees and faculty members, including the visiting fac, of their individual responsibility to safeguard the buildings and the property of the Univ, against hazards such as fire, loss / wastage through neglect and willful damage.

3. Definitions.

a. “Accused” means a University employee against whom action is taken under

these Statutes;

b. “Authority” means the appointing authority prescribed in these Statutes.

c. “Authorized Officer” means an officer authorized by the Authority to perform functions of an

Authorized Officer under these Statutes or, if no officer is so authorized, the Authority.

d. “Misconduct” means conduct prejudicial to good order or University discipline,or unbecoming of

a gentleman / lady and includes any act on part of a University employee to bring or attempt to bring

political or otherwise influence directly or indirectly to bear on the University or any of its employees in

respect of any 12 NDU Act, 2011 section 33 (1) provides as under:-

(1) “Service of the University”. All person employed by the University in accordance with the terms and conditions of service prescribed by Statutes shall be persons in the service of Pakistan for the purposes of any court or tribunal set up by law in terms of Article 212 of the Constitution of the Islamic Republic of Pakistan: Provided that any provision as regards the terms and the conditions of the employment of persons in the service of Pakistan in general or in comparable employment notwithstanding the service of persons employed by the University shall be entirely governed by the terms and conditions prescribed by the relevant Statutes”.

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Matter relating to the appointment, duties and functions, promotion, transfer, punishment, retirement or other terms and conditions of service of a university employee.

e. “Penalty” means a penalty which may be imposed under these Statutes.

4. Grounds for Penalty. Authority may proceed to impose one or more penalties, where a University employee, in the opinion of the Authority:

a. Is inefficient or has ceased to be efficient.

b. Is guilty of misconduct, or intellectual dishonesty; or

c. Is corrupt, or may reasonably be considered corrupt; because:

(1) He / she is in possession (for which he / she cannot reasonably account) ofpecuniary resources or of property disproportionate to his / her knownsources of income.(2) He / she has assumed a style of living beyond his / her ostensible means.

(3) He / she has persistent reputation for being corrupt; or

d. Is engaged, or is reasonably suspected of being engaged in subversive activities,or is reasonably suspected of being associated with others engaged in subversiveactivities, or is guilty of disclosure of sensitive/ classified information to anyunauthorized person, and his retention in the University is, therefore, prejudicialto the interests of the University,

5. Penalties. The following are the minor and major penalties:a. Minor Penalties.

(1) Censure.

(2) Withholding or stoppage, for a specified period, of promotion or

increment otherwise than for unfitness for promotion or financial

advancement in accordance with the Statutes or orders pertaining to the

service or post.

(3) Stoppage, for a specific period, at an efficiency bar / stage of the pay

scale, otherwise than for unfitness to cross the bar / stage.

(4) Recovery from pay of the whole or any part of any pecuniary loss caused

to the University by negligence or breach of orders.

(5) Such fine as may be deemed appropriate.

b. Major Penalties(1) Reduction to a lower post, grade or stage of the pay scale.

(2) Reduction in the duration of service contract.

(3) Termination of contract in respect of a contract employee.

(4) Removal from University service of an employee on permanent service.

(5) Dismissal from University service of an employee on permanent service.

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Notes:

1. The order, to withhold one or more increments, or imposing reduction to a lower stage in

a time scale, shall indicate the period for which the withholding or reduction is imposed.

2. Removal from service does not, but dismissal from service does disqualify the individual

for future employment within the NDU.

6. The Procedure to be observed by the Inquiry Officer / Board of Inquiry / InquiryCommittee. Where an Inquiry Officer or Board of Inquiry / Inquiry Committee is appointed, the Authorized Officer shall:

a. Frame a charge and communicate it to the accused together with statement of the allegations

explaining the charge and any relevant circumstances which are proposed to be taken into

consideration;

b. Require the accused, within a reasonable time, which shall not be less than seven days or more

than fourteen days from the day the charge has been communicated to him / her, to put in a written

defense and to state at the same time whether he/she desires to be heard in person. If accused fails to

respond in writing within stipulated time the Inquiry Officer / Board of Inquiry / Inquiry Committee, as the

case may be, shall proceed in absentia.

c. The Inquiry Officer or the Board of Inquiry / Inquiry Committee, as the case may be, shall

enquire into the charge and may examine such oral or documentary evidence in support of the charge

or in defence of the accused as may be considered necessary. In doing so the statements of witnesses

shall be recorded in presence of the accused and the accused shall be entitled to cross examine the

witnesses produced against him / her.

d. The Inquiry Officer or the Board of Inquiry / Inquiry Committee, as the case may be, shall hear

the case from day to day and no adjournment shall be given except for reasons to be recorded in

writing. However, every adjournment with reasons thereof shall be reported forthwith to the Authorized

Officer. Normally no adjournment shall be for more than a week.

e. Where the Inquiry Officer or the Board of Inquiry / Inquiry Committee, as the case may be, is

satisfied that the accused is hampering, or attempting to hamper the progress of the inquiry, he / she or

it shall administer a warning, and if thereafter he / she or it is satisfied that the accused is acting in

disregard of the warning, he / she or it shall record a finding to that effect and proceed to complete

the inquiry in such a manner as he / she or it thinks best suited to do substantial justice.

f. The Inquiry Officer or the Board of Inquiry / Inquiry Committee, as the case may be, shall within

ten days of the conclusion of the proceedings or such longer period as may be allowed by the

Authorized Officer, submit his / her or its findings and the ground thereof to the Authorized Officer in

four parts: summary of the case; proceedings; findings; and recommendations.

g. The Inquiry Officer or the Chairperson of the Board of Inquiry / Inquiry Committee, as the case

may be, shall preferably be senior in rank / designation to the defendant.

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7. Opportunity to Show Cause. Whereas NDU Act, 2011 section 31 provides as under: “Except as otherwise provided, no officer, teacher or other employee of the University holding a permanent post shall be reduced in rank or removed or compulsorily retired from service unless he has been given a reasonable opportunity of showing cause against the action proposed to be taken;” In case it is decided to impose a penalty, following procedure shall be adopted: -

a. The defendant shall be served with a final show cause notice, communicating to him /

her the penalty to be imposed and the grounds thereof along with a copy of the inquiry report, if any,

giving him / her a reasonable opportunity, which shall not be less than seven days and not more than

fourteen days, to defend himself / herself against the proposed action.

b. On receipt of the written reply of the final show cause notice, and after hearing the accused in

person, if he / she so desires, the Authority shall communicate orders as appropriate.

c. If accused fails to respond in writing within stipulated time the Authority shall

proceed in absentia.

8. Powers of Inquiry Officer/ Board of Inquiry/ Inquiry Committee. For the purpose of an inquiry under these Statutes, the Inquiry Officer or the Board of Inquiry / Inquiry Committee, as the case may be, shall have the powers available to a civil court, trying a suit under the Code of Civil Procedure, namely:-

a. Summoning and enforcing the attendance of any person from the University andexamining him / her on oath.

b. Requiring the discovery and production of documents.

c. Receiving evidence on affidavits.

d. Issuing commissions for the examination of witnesses or documents.

9. Appeal. Whereas NDU Act, 2011 section 32 provides as under:

“Appeal to the Syndicate and the Senate.

Where an order is passed imposing penalty on any officer (other than the President), teacher or other employee of the University or altering or interpreting to his disadvantage the prescribed terms or conditions of his service, he shall, where the order is passed by any officer or teacher of the University other than the President, have the right to appeal to the Syndicate against the order and, where the order is passed by the President, have the right to appeal to the Senate;” a person on whom a penalty is imposed under these Statutes shall have the right to appeal, within thirty days of the issuance of the order imposing the penalty, to the appropriate Appellate Authority as specified in these Statutes.

10. Appearance of Counsel. No party to any proceedings under these statutes before the Authority, the Authorized Officer, or Inquiry Officer / the Board of Inquiry / Inquiry Committee shall be represented by an advocate.

11. Re-instatement. If an accused ordered to proceed on leave, or placed under suspension, in pursuance of an order under these Statutes, is subsequently re-instated, without imposition of any penalty, the period of such leave or suspension shall be treated as duty.

12. Powers of the President NDU in Legal Matters. The President NDU may:

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a. Commence, institute, prosecute, defend, compound, settle, compromise, adjust, refer to

arbitration, withdraw or abandon any legal proceedings by or against the National Defence University or

its Authorities or its Officers or a member of any of its organizations / bodies / colleges / centres /

institutes / teaching departments / branches or any employee / student thereof concerning the affairs of

the University.

b. Cause appearance for and on behalf of the University in any court and before any tribunal or

any officer, in any action or proceeding or matters regarding the University, to promote or safeguard or

defend its interest, prestige and image.

13. Powers of the Senate to Annul Proceedings. NDU Act section 17 (2) (i) authorizes the Senate “to annul by order in writing the proceedings of any Authority or officer if the Senate is satisfied that such proceedings are not in accordance with the provisions of this Act, Statutes or Regulations after calling upon such Authority or officer to show cause why such proceedings should not be annulled.”

14. Residuary Provisions. In matters of procedural details, the instructions and clarifications, as issued by the Federal Government shall apply mutatis mutandis in the case of these Statutes.

15. Authorized Officers, Authorities and Appellate Authorities. The Authorized Officers, Authorities and Appellate Authorities of the University shall be as under:

Status of Accused Authorized Officer Authority Appellate Authority

OG-I & Above President NDU Syndicate Senate

SG-I to SG-VIII Head of Section/ Department/Branch Registrar President

Those who have resigned and list the reasons for each.

Resigned Employees2012-13 only

Sr. Name Designation Reason for Resignation1. Prof Dr. Riffat Hussain Professor For Fellowship2. Dr. Bilal Munshi Asst. Prof For availing better opportunity3. Dr. Brig Tughral Asst. Prof For availing better opportunity4. Syed Muhammad Ali Lecturer For availing better opportunity5. Dr. Tasweer Hussain Shah Asst. Prof For availing better opportunity6. Dr. Nazya Fiaz Asst. Prof For availing better opportunity

Those who have been deputed and list the reasons for each.

NILThose who have been terminated and list the reasons for each.

NIL

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Annex – I

Who Keeps Faculty Personal Files

Service Record ( Extract from statutes , p. 57)

a. Service record of all civilians not on the strength of armed forces / Ministry of Defence (HEC Component) employees (Faculty members and others) shall be maintained by the Registrar’s office. To this end, The Registrar’s office shall cause a personal file to be maintained in respect of each civilian not on the strength of armed forces / Ministry of Defence (HEC Component) employee (both teaching and non-teaching).

b. Service record of each employee shall be maintained in such form as may be prescribed by the University.

c. Additional files such as those pertaining to discipline matters shall form part of service record for the purpose of record keeping.

However, as per practices since 2011 the Registrar office has assigned this task to Administration office (HR Section) in coordination with Registrar office, indeed Dy Dir Admin including HR Section has access to personal files only.

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Annex – J

Weak Areas letters to Respective Departments by QEC

I O N

(Quality Enhancement Cell)

Subj: Presentation of Weak Areas in Faculty Feedback / Exam Results to the Dean FCS

Ref: Presentation to the Dean FCS dated 15 May, 2014.

1. A presentation on the subj was given to the Dean FCS on 15th May, 2014. In this, details of weak areas reported in the students’ faculty feedback for all the subjs taught by a particular teacher as well as the respective exam results, were presented both in textual and graphical forms. Some weakness w.r.t fol faculty members of all deptts of FCS have been identified in the subjs noted against their names (soft copy also att). It was unanimously agreed that the Dean FCS would discussed the weak areas and remedies with the respective HODs, wherever deemed appropriate. This will ensure improvement, uniformity of standards and increase in quality of teaching output in all the deptts of FCS:-

Ser. Name of Fac Member Subj Taught Class Weak AreaIdentified

1. Deptt of Government & Public Policya. Mr Shafae Moez Hali GPP-525 Policy Sys

GPP-503 Principle of EconomicsGPP-513, Project Management

MSc-do--do-

High grades-do--do-

b. Mr Fayyaz Baqir GPP-518 Social Entrepreneurship -do- Unusual student F-back / result grades

c. Dr Bashir Khan GPP-617 Programme Evaluation MPhil Unusual f/back & Low Grades

d. Dr Sarfraz Hussain Ansari

GPP-601 Theories of Public Policy (Mor & Eve )

-do- Low Grades

e. Dr Shehzad Hussain GPP-604 Empirical AnalysisGPP-603 Research Methodology

-do--do-

-do--do-

2. Deptt of International Relationsa. Mr Umar Abbasi IR-501 Theories of IR (Eve & Mor) MSc Unusual Gradesb. Mr Faheem Ullah Khan IR-523 SA in World’s Politics (Mor & Eve) -do- Unusual f/backc. Mr M. Bilal Quereshi IR-505 Dimensions of Modern Strat (Eve) -do- Unusual feedback /

Result grades

d. Ms Sara Batool Naqvi IR-512A Intl Organizations (Eve) -do- Unusual Gradese. Ms Saira Nawaz IR-509A Diplomacy Theory & Prac (Mor) -do- Unusual feedback /

Result grades

f. Ms Beenish Sultan IR-503 Intro to Intl Law (Mor) -do- Poor Feedback3. Deptt of Leadership & Management Studies

a. Dr. Tasweer Hussain Shah

LMS-518 Business Math State (Mor) MSc Unusual feedback

b. Dr. Muhammad Zia Ur LMS-519 Leadership & Change -do- -do-

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Ser. Name of Fac Member Subj Taught Class Weak AreaIdentified

Rehman Management (Eve)LMS-542 Monitoring & Evaluation (Eve) -do- -do-

c. Mr Basharat Ahmad LMS-512 Human Resource Mgmt (Mor) -do- Unusual gradesd. Ms Faiza Niazi LMS-514 Entrepreneurship (Eve) -do- -do-e. Ms Sadia Younas LMS-530 Advertising & Promotional

Strategies (Eve)-do- Unusual feedback /

Result grades

f. Ms Saima Kalsoom LMS-517 W & B Comm/ Cptr Skills (Eve)

-do- Unusual grades

g. Mr Ali Raza Nemati LMS-508 Business Research Methods (Eve)

-do- Unusual grades

h. Mr Jawad Saboor LMS-525 Total Quality Management (Mor)

-do- Unusual feedback

4. Deptt of Peace & Conflict Studiesa. Asst Prof Asma Shakir

KhawajaPCS-506 Conflict Mgmt & Resolution MSc V. Poor Student

feedbackb. Asst Prof Dr Musarat

AminPCS-604-A, Conflict and Cooperation in SA

MPhil Very high grades

c. Asst Prof Arshi Saleem PCS-603Contemporary Conflict Resolution MPhil -do-d. Lecturer Maria Effendi PCS-508 Conflict Transformation & Peace

PCS-507 Conflict AnalysisMSc-do-

-do--do-

5. Deptt of Strategic & Nuclear Studiesa. Dr Zafar Nawaz Jaspal SNS-601 Contemporary Strat Studies MPhil Very high gradesb. Lecturer Aqab Malik SNS-502 Evo of Dev of Strategic

ThoughtSNS-503 Intro to War:Theory & Conduct

MScMSc

No A grade-do-

c. Lecturer Hamayon Khan

SNS-501 Intro to SNSSNS-544 & NP-528 SA Security StudiesSNS-551 Writing & Comm Skills (Mor)SNS-597 Writing & Comm Skills (Eve)

MSc-do--do--do-

Very high grades -do--do--do-

2. Fwd for your info / further nec action, please.

Sd/

Dir QEC(Prof Dr Mohammad Riaz)

To: Dean FCSInfo: Coord FCS

No: 125/818/NDU/QEC Dated 16th May, 2014

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Annex – K

Faculty Appointment Notifications

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Annex – L

Appointment / Offer Letters of Faculty

(Replaced)

65

Annex – M

Latest Copy of the Advertisement for Hiring of Faculty

(Replaced)

66

Annex – N

Criteria for Faculty Appointment

A copy of the criteria that the University fol for fac appts

EXTRACT FROM NDU STATUTES

Ser Name of Post

NDU Pay Scale

Academic Qualifications/Experience Remarks

1. Professor OG-V 10-years post-Ph. D teaching / research experience in a recognized University or a post-graduate institution / professional experience in the relevant field in a National or International organization.

OR

Ph.D. in the relevant field from an HEC recognized University with 15-years teaching / research experience in HEC recognized university or a post-graduate Institution or professional experience in the relevant field in a National or International Organization.

The applicant must have 15 research publications (with at least 5 publications in last 5-years), in HEC recognized journals.

A retired Professor may also be considered for appointment if he/ she meets the prescribed criteria. In case of a candidate who has held the position of Vice-Chancellor of a University prior to applying to the NDU, the condition of research publications in the last five years can be exempted by the Selection Board.

2. Associate Professor

OG-IV 5-years post-Ph.D teaching / research experience in an HEC recognized University or a post-graduate institution or professional experience in the relevant field in a National or International organization.

OR

Ph.D. in the relevant field from an HEC recognized University with 10-years teaching / research in an HEC recognized University or a post-graduate Institution or professional experience in the relevant field in a National or International organization.

The applicant must have 10 publications (with at least 4 publications in last 5-years) in the HEC recognized journals.

A retired Associate Professor can be considered for appointment by the Selection Board provided he/she fulfils the prescribed criteria.

3. Assistant OG-III Ph.D. in the relevant field from an HEC The candidate having research publications in HEC approved

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Professor recognized University

OR

M.S.(Foreign / Local) or M.Phil in the relevant field from an HEC recognized University with 4 years teaching/research experience.

OR

M.A./M.Sc. (Foreign-17 years schooling) in relevant fields with 6 years teaching and research experience in HEC recognized university/degree awarding institution.

journals will be given preference.

4. Lecturer OG-II M. Phil / Master’s degree from an HEC recognized University in the relevant field.

The candidate having teaching / research experience will be preferred.

Note:- TTS Faculty is appointed as per TTS Statutes

A ltr to a full-time fac mem as well as one for a part-time fac member regarding his/her appointment for 2012-2013 from each department.

Attached as Appendix B

Any other related documentation regarding faculty appts.

Copy of Notification attached for the year 2012-13 only

Provide copies of the advertisements for faculty positions pub in 2011and 2012 for both print and electronic media.

Attached as Appendix C

Provide the documents with criteria for appointments and note to whom the documents have been sent.

Approved by President NDU, NDU Syndicate and NDU Senate.

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Annex – O

Faculty Qualification VS Position Selected

Sr. Name Designation / Post EducationFull Time Faculty Member

1. Dr Pervaiz Iqbal Cheema, Professor (IR) /Dean FCS PhDDeptt of Government & Public Policy

2. Dr Syed Bashir Hussain, Professor / HOD GPP PhD Foreign3. Dr Sarfraz Hussain Ansari, Asst Prof PhD4. Dr. Shahzad Hussain Asst Prof PhD5. Mr Shafei Moiz Hali, Asst Prof PhD in Progress6. Brig (R) Tahir ul Mulk Kahlon, Asst. Prof PhD in Progress7. Dr. Muhammad Bashir Khan, Asst. Prof PhD

Deptt of Peace & Conflict Studies8. Dr. Ishtiaq Ahmed Professor PhD9. Dr Mansoor Umer Khan, Asst Prof PhD Foreign10. Dr. Musarrat Ameen Asst Prof PhD Foreign11. Ms Asma Shakir Khawaja, Asst Prof PhD12. Ms Maria S. Effendi Asst Prof MS Foreign13. Ms Arshi Saleem Hashmi Asst Prof PhD14. Syed Ali Irtiza Lecturer MPhil

Dept of Strategic & Nuclear Studies15. Dr. Zulfqar Khan Professor/ HOD SNS PhD Foreign16. Dr. Rizwana Karim Abbasi, Asst Prof PhD Foreign17. Dr. Zafar Khan Asst Prof PhD Foreign18. Mr. Aqab Malik Asst Prof PhD in Progress19. Mr. Nasir Hafeez Lecturer PhD in Progress20. Mr Humayoun Khan Lecturer MPhil21. Mr. Nasir Mehmood Lecturer MPhil

Dept of International Relations22. Dr Muhammad Khan Assoc. Prof/HOD IR PhD23. Dr. Shaheen Akhtar Assoc. Prof PhD24. Dr. Shahryar Khan Asst. Prof PhD Foreign25. Dr. Umar Hayat Asst. Prof PhD Foreign26. Mr Shakeel Ahmed Asst. Prof PhD in Progress27. Ms Nargis Zahra Lecturer MPhil28. Mr. Muhammad Umer Abbasi Lecturer PhD in Progress29. Mr. Tasawar Hussain Lecturer PhD in Progress30. Ms. Asma Sana Lecturer MPhil31. Mr. Hamid Iqbal Lecturer MPhil32. Mr Faheem Ullah Khan Lecturer MPhil

Dept of Leadership & Management Studies33. Dr. Tahir Masood Professor/ HOD LMS PhD34. Dr. Muhammad Zia Ur Rehman Asst. Prof PhD35. Dr. Munnawar Naz Khokhar Asst. Prof PhD36. Dr. Saman Attique Asst. Prof PhD37. Mr. Umer Iftikhar Malik Lecturer PhD in Progress38. Mr. Adnan Jameel Lecturer PhD in Progress

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VISITING FACULTY SPRING -2014Deptt of Government & Public Policy

Dr. Aneel Salman Visiting Faculty Ph.D1. Dr. Muhammad Saqib Manzoor Visiting Faculty Ph.D2. Dr. Saima Ayaz Visiting Faculty Ph.D3. Ms. Nadia Asghar Visiting Faculty M.Phil4. Mr. Naveed Iftikhar Cheema Visiting Faculty MS

Dept of Strategic Studies5. Dr. Zafar Nawaz Jaspal Visiting Faculty Ph.D6. Air Cdre Dr. Adil Sultan Visiting Faculty Ph.D

Dept of Leadership & Management Studies7. Dr. Tasweer H. Shah Visiting Faculty Ph.D8. Mr. Wajid Shakeel Visiting Faculty Ph.D (In Progress)9. Dr. Hussain Naqvi Visiting Faculty Ph.D Foreign10. Mr. Muhammad Jawad Visiting Faculty Ph.D (In Progress)11. Mr. Mansoor Zubair Visiting Faculty MPA Foreign12. Mr. Ashraf Bhutta Visiting Faculty M.Com13. Mr. Yasir Khokhar Visiting Faculty MS14. Mr. Basharat Ahmed Visiting Faculty MBA15. Mr. Khurram Ali Khan Visiting Faculty MBA/M.Sc16. Mr. Kashif Iqbal Visiting Faculty MBA17. Ch. Mazhar Hussain Visiting Faculty Ph.D18. Dr. Naveed Akhtar Visiting Faculty Ph.D

Dept of International Relations19. Dr. Mujeeb Afzal Visiting Faculty Ph.D20. Mr. Rizwan Aftab Visiting Faculty M.Phil21. Mr. Athar Javed Rana Visiting Faculty PhD in Progress22. Mr. Muhammad Bilal Qureshi Visiting Faculty M.Phil23. Mr. Bakare Najimdeen Visiting Faculty Ph.D24. Mr. Aleem Gillani Visiting Faculty M.Phil25. Mr. Arshad Mehmood Visiting Faculty M.Phil26. Mr. Muhammad Oves Anwar Visiting Faculty LL.M/ MS Foreign27. Mr. Jamal Aziz Visiting Faculty LL.M28. Mr. Bakir Malik Visiting Faculty M.Phil29. Ms. Nadia Naviwala Visiting Faculty MA Foreign30. Ms. Sobia Hanif Visiting Faculty M.Phil31. Mr. Hamid A. Ghouri Visiting Faculty MA (IR) / MA (PM)32. Mr. Noel Israel Khokar Visiting Faculty Ph.D (In Progress)33. Dr. Saif ur Rehman Visiting Faculty Ph.D

Deptt of Peace & Conflict Studies34. Dr. Saif ur Rehman Visiting Faculty Ph.D

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Annex – P

QEC Schedule of Events Semester Fall – 2013

QUALITY ENHANCEMENT CELL

SCHEDULE OF EVENTS SPRING – 2014 SEMESTER

The following events have been planned by this office for the semester Spring -2014. (Spring Semt: Start – 10 Feb, Mid Term: 7-18 Apr Prep Wk: 2 - 6 Jun, F-Exam: 9 - 22 Jun)

1. Promoting a Vibrant Research Culture. In today’s of world of technology the software tools have made life much easier for the research scholars, provided they know which particular tool will facilitate to perform the desired task accurately. The fol workshops & intensive trg for data analysis, effective writing artful presentation of results and inference extraction software tools (SPSS, MAX-QDA & NVivo), have been planned for NDU Faculty. An online workshop for the Mixed Methods S/W tools has been planned at FCS. It will be conducted by Institute of Research Promotion from Lhr, on-line. 2 x nominations from 5 x FCS deptts , ISSRA & Cptr branch has been requested.

a. Mixed Method Research Workshop (On-line)

Date: 12 – 13 Feb 2014

Resource Persons

Prof Dr Kanwal AmeenFulbright Post-Doc, University of Missouri, Columbia, USAFulbright Pre-Doc, University of Texas, Austin , USA

Dr Shafiq ur RehmanPhD Information Studies and communication, Univsersity of Charles de Gaulle, Lille 3, France

Prof Dr Khalid MahmoodPost-Doc, University of California, Los Angeles, USA

Dr Aman UllahPhD HRM, Deakin Gradute School of Business, Deakin University, Australia

(This workshop has already been successfully conducted. It has been greatly appreciated by the participants. They have requested QEC to repeat the workshop for the benefit of Fac & Students who could not attend for want of vacancies. The request has been agreed to, and adjusted in our schedule given below)

b. Hands on Trg Workshops on Mixed Methods Research for Fac/Students(1) Part – I Qualitative Research Analysis Tool NVivo - One Day

a. *Date / Time : 10 Apr, 2014b. Resource Person : Prof Dr Mohammad Riaz (Dir QEC)

(2) Part – II Qualitative Research Analysis Tool SPSS- One Daya. *Date / Time : 17 Apr, 2014b. Resource Person : Prof Dr Mohammad Riaz (Dir QEC)

(3) Part – III Mixing NVivo & SPSS in Any Order - One Daya. *Date / Time : 22 Apr, 2014b. Resource Person : Prof Dr Mohammad Riaz (Dir QEC)

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c. Hands on Trg Workshops on Mixed Methods Research for Participants of NSWC-2015 /16 (If required)

Trg Wksp Qualitative Research Analysis TOOl NVivo (Repeat of Part-I)

a. **Date / Time : ________ 2014

b. Resource Person : Prof Dr Mohammad Riaz (Dir QEC)

2. Seminar on ‘Faculty Dev Prog & Opportunities: An unexplored Perspective’ “How to Publish Your Research Papers in Reputed US Journals, With Restricted Access”

a. Date : 2 Apr, 2014 (Tentative)

b. Resource Person : Prof Dr R Elahi (Full Bright Fellow),

Ex-Chairman Deptt of Mathematics, IIU, Isb

Last yr, he co-authored a research paper with a Nobel Laureate in

Eco at Univ California, USA.

3. General Awareness Seminar about QA for Faculty Members. Quality Assurance (QA) is a new paradigm introduced in the higher education institutions. The objective of this seminar is to explain the quality sensitive culture in today’s academic world. The contents will include basic quality measurement tools, how to define course objectives and measure learning outcomes of students at the end of each semester. The seminar is intended to ensure the faculty and students that gradual improvement in research and quality of instructions is the ultimate virtue, which is going to help them in their future academic pursuits. Following schedule of seminar is proposed:-

a. Seminar to faculty mems deptt of GPP : Slot of 1 hr b/w 24 - 28 Mar 14 *

b. Seminar to faculty mems deptt of IR : -do-

c. Seminar to faculty mems deptt of LMS : -do-

d. Seminar to faculty mems deptt of PCS : -do-

e. Seminar to faculty mems deptt of SNS : -do-

4. Workshop for Online Trg of QEC S/W for Faculty Members. In this workshop the faculty will be explained the huge benefits of S/W based feedback sys and how it relives the faculty of carrying huge bundles of Proforma and getting it filled by the student. With the current arangs QEC will be conducting this exercise with the assistance from the deptt Prog Team (PT) and FCS Coord Office. The faculty members will give feedback on the respective performa only about the course that they happen to teach and other suggestions for improvement of research culture and infrastructure etc. The beauty of the S/W is that it is online. They can send their feedback through the NDU/QEC link using their specially assigned user –ID and password. Following schedule of workshop is proposed:-

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a. Workshop & feedback from faculty mems dept of GPP - Slot of 40 min

b/w 05-08 May14*

b. Workshop & feedback from faculty mems deptt of IR - -do-

c. Workshop & feedback from faculty mems deptt of LMS - -do-

d. Workshop & feedback from faculty mems deptt of PCS - -do-

e. Workshop & feedback from faculty mems deptt of S&NS - -do-

E-mail broadcast will be regularly sent to the HODs / Faculty members about the events of the week as and when req.

5. Workshop for Online Trg & Use of QEC Feedback S/W for Students

Spring - 2014.

The students will be info about their respective user ID and password. A live demo will be arranged to facilitate their learning to use this online feedback S/W. They will also be info about a slot (03 x days) authorizing the particular class to access the server and give their unbiased feedback. They will be further info that they can do this during the period from the university, from home or from anywhere where internet access is aval. However, once the “submit button” is pressed for a particular Performa, it will become permanently inaccessible to the indl. Following schedule of S/W workshop is proposed:-

a. Workshop & feedback from students deptt of GPP : Slot of 40 min b/w

05 – 08 May14*

b. Workshop & feedback from students deptt of IR : -do-

c. Workshop & feedback from students deptt of LMS : -do-

d. Workshop & feedback from students deptt of PCS : -do-

e. Workshop & feedback from students deptt of S&NS : -do-

6. Processing of Data. QEC will process the data, identify weak areas based on the student / faculty feedback. It will be discussed with the respective HOD / Dean in a formal mtg. The final report comprising of weak areas and proposed actions / remedies plan with timeline, will be presented to the President NDU by the Dir QEC.

Dir QEC(Prof Dr Mohammad Riaz)

*The dates for the subj events have been proposed keeping in view the QEC timeline. Any suggestions for change in dates may please be communicated to this office at least one week before the due date.

** Date (s) to be mutually agreed.

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Annex – Q

Documentation: Promotion to the Next Level

Describe in detail the process used for promotion for faculty members – to assistant professor; to associate professor; to full professor.

Promotion Process NDU Statutes, (Page. 52)

“Appointment by promotion shall be made by the President NDU (on need basis*) on the Recommendation of the NDU Selection Board / Selection Committee provided an employee fulfils the requisite educational qualifications and experience for the post and there is vacancy for such post”.

Promotion NDU Statutes (Page. 56)

a. An employee possessing the minimum prescribed qualifications and experience shall be eligible

for promotion to a post in the next higher NDU Pay Scale.

b. A post referred to in clause (a) may either be a selection post/grade or a non selection

post/grade to which promotion shall be made as prescribed.

c. In the case of a selection post, promotion shall be made on the basis of selection on merit, and

in the case of non selection post on the basis of seniority-cum-fitness.

d. Where an employee is required to serve in a post outside the NDU/on a deputation, his/her

terms and conditions of service as to his/her pay shall not be less favorable than those to which he/she

would have been entitled had the employee continued to serve at the NDU.

e. All promotions shall be based on recommendation by the Selection Board/Selection Committee

as the case may be.

f. Promotion of all categories of faculty teachers (on contract) shall be made as per the provisions

of the NDU Statutes and criteria evolved and amended from time to time by the Senate. While

considering the cases of faculty teachers, HEC criteria for teaching / research experience and number

of research publications in HEC approved journals will be kept in view.

*Included by HR Section for explanation purpose.

Are you using the tenure criteria set by HEC? What are the obstacles you are facing with these? By deptt, how many faculties are tenured?

Faculty members are hired in accordance with the HEC approved criteria and the NDU Service Statutes as per Tenure Track System as enforced by the HEC from time to time in respect of Professors, Associate Professors and Assistant professors.

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Obstacles in TTS

1. There should be proper mechanism for receiving application with formal acknowledgement from HEC with comprehensive reference details.

2. HEC should thoroughly check the applications at one point of time to communicate the discrepancies of cases at once to avoid unnecessary delays.

3. HEC recognized journals national or international should be communicated time to time to University administration and faculty to update the record and further intimation to honorable faculty members for their publications / research articles.

Faculty on TTSAssoc. Prof 01Asst. Prof 06

Total 07

HR Observations

The case of All faculty members shall complete their PhD degree be sent to HEC on TTS pay Scale

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Annex – R

Human Resource (HR) Vacant Positions

S. No Post NDUPay Scale

Auth Held Vacant Remarks

President’s Secretariat

1 Coordination Officer OG-I 1 0 1

2 Secretary to President

OG-I 1 0 1

Sub Total 2 0 2

Faculty of Security Studies

3 Associate Professor OG-IV 2 0 2

4 Assistant Professor OG-III 2 0 2

Sub Total 4 0 4

Dean Faculty of Contemporary Studies’ Office

7 PA SG-VIII 1 0 1

8 Office Assistant SG-VII 1 0 1

Sub Total 2 0 2

Advisor Academics’ Office

12 Advisor Academics OG-IV 1 0 1

13 PA SG-VIII 1 0 1

14 DEO SG-V 1 0 1

15 Naib Qasid SG-I 1 0 1

Sub Total 4 0 4

Advisors / Directors Area Studies / Distinguished Faculty Members’ Office

16 Distinguished Faculty Member

OG- IV 6 0 6


18 N/Qasid SG-I 6 0 6

Sub Total 14 0 14

Department of Government & Public Policy

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19 Professor OG-V 2 1 1

20 Associate Prof OG-IV 2 0 2

21 Assistant Prof OG-III 2 4 +2

22 Lecturer OG-II 2 0 2

Sub Total 8 5 3

Department of Peace and Conflict Studies




29 Lecturer OG-II 2 1 1

Sub Total 08 7 1

Department of Strategic & Nuclear Studies




37 PA SG-VIII 1 0 1

Sub Total 7 4 3

Department of International Relations




43 Lecturer OG-II 2 6 +4

Sub Total 08 11 +3

Department of Leadership & Management Studies


Auth Held Vacant EmployeeName (S)

InductedBranch


48 Associate Prof OG-IV 2 - 2


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Institute of Strategic Studies, Research & Analysis

Auth Held Vac Name Inducted Branch

54 Prof Research Fellow OG-V 1 0 1

55 Sr. Research Fellow OG-IV 1 0 1

56 Sr. Research Scholar OG-III 3 0 3

57 Research Fellow OG-II 2 0 2

58 Research Associate OG-I 8 6 2

59 Director Area Studies-I OG-IV 1 0 1

61 Director Collaboration OG-IV 1 0 1

62 Director Publication OG-IV 1 0 1

63 Editor OG-II 1 0 1

64 Asstt Library Officer OG-I 1 0 1

65 Superintendent SG-VIII 1 0 1


67 PA SG-VIII 6 4 2

68 Proof Reader SG-VI 1 0 1

79 DEO SG-V 6 1 5


Sub Total

Director Administration’s Office

71 Director Adm OG-IV 1 0 1

73 Assistant Director Adm OG-I 1 0 1


76 PA SG-VIII 1 0 1


Sub Total 06 4 2

78



79 DEO SG-V 2 1 1

Sub Total 09 03 6

Registrar’s Office82 Registrar OG-IV 1 0 1

83 Deputy Registrar OG-III 2 1 1

84 Asst Registrar OG-I 2 1 1

88 Record Keeper SG-VII 1 0 1

89 DEO SG-V 2 1 1

Sub Total 08 3 5

Controller of Examinations’ Office91 Controller Exam OG-IV 1 0 1



97 Record Keeper SG-VII 1 0 1

Sub Total 5 0 5

Finance Branch100 Director Finance OG-IV 1 0 1

102 Deputy Director Audit OG-III 1 0 1

103 Accounts Officer OG-I 1 0 1

105 Auditor SG-VIII 1 0 1

106 Accountant SG-VIII 2 1 1

107 PA SG-VIII 1 0 1

108 Accounts Assistant SG-VII 2 1 1

109 Budget Assistant SG-VII 1 0 1

110 Cashier SG-VII 1 0 1

111 DEO SG-V 2 0 2

Sub Total 13 2 11

Planning & Development Cell

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114 Director Planning OG-IV 1 0 1

115 Deputy Dir Planning OG-III 1 0 1


117 Site Suprvr / Sub Engr SG-VIII 1 0 1

118 PA SG-VIII 1 0 1

119 DEO SG-V 1 0 1

Sub Total 7 1 6

Public Relations Cell121 Public Relations Officer OG-I 1 0 1

122 Photographer SG-VII 1 0 1

Sub Total 3 1 2

Computer Centre125 Database Administrator OG-I 1 0 1

126 Web Master OG-I 1 0 1

127 ISP Administrator OG-I 1 0 1

128 Programmer OG-I 2 0 2

129 Lab Supervisor SG-VII 2 0 2

130 Network Technician SG-VI 2 0 2

131 ISP Operator SG-VI 4 0 4

132 Computer Technician SG-V 4 2 2

Sub Total 19 4 15

Central Library134 Programmer Digital Lib OG-I 1 0 1


137 Cataloguer / Classifier SG-VIII 1 0 1

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141 Gate Keeper SG-I 3 2 1 SYK Lib

142 Sub Total 10 4 6

Seminar Library


144 DEO SG-V 1 0 1

146 Shelver SG-III 1 2 -1

147 Library Attendant SG-I 1 0 1

Sub Total 6 4 2


Auth Held Vacant

EmployeeName (S)

InductedBranch

Security Section149 Security Officer OG-II 1 0 1

151 CCTV Operator SG-V 3 0 3

152 DEO SG-V 1 0 1

154 Security Guard SG-I 12 6 6

Sub Total 19 8 11

Medical Unit155 Doctor OG-I 1 0 1

156 Medical Assistant SG-VIII 2 0 2

157 DEO SG-V 1 0 1

Sub Total 6 2 4

Telephone Exchange

161 Line man SG-III 4 3 1 M&S Br

Sub Total 8 7 1

Equipment Maintenance Cell Remarks

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163 Storekeeper SG-IV 1 2 +1

Sub Total 5 6 +1

Printing & Publication Cell (Media & Sup) Remarks

165 Editor OG-II 2 0 2

166 Press Manager OG-I 1 0 1

167 Publication Officer OG-I 1 0 1

166 Asstt Editor OG-I 1 0 1

169 Machinist SG-VIII 3 1 2

170 Proof Reader SG-VI 3 0 3

171 Bookbinder SG-II 3 1 2

Sub Total 15 3 12


Auth Held

Vacant

EmployeeName (S)

InductedBranch

Sports Cell Remarks

173 Sports Supervisor SG-VIII 1 0 1 -

174 Coach SG-VIII 2 0 2

175 Asstt Coach SG-VII 1 0 1

176 Ground Man SG-I 2 1 1

Sub Total 6 1 5

Transport Unit Remarks

177 Transport Supervisor

SG-VIII 1 0 1 -

178 Driver SG-III 12 8 4 MT Sec


180 Conductor SG-I 2 1 1 FCS

Sub Total 16 9 7

Central Workshop Remarks181 Foreman SG-V 1 0 1 -

182 Electrician SG-II 3 0 3 -

183 Plumber SG-II 3 0 3 -

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184 Carpenter SG-II 3 0 3 -

185 Painter SG-I 1 0 1 -

Sub Total 15 4 11

Estate Office (FCS) Remarks

187 Estate Supervisor SG-VIII 1 0 1

188 Sweeper SG-I 6 5 1

187 Labour SG-I 10 4 6

Sub Total 17 9 8

Hostel ( Offr Mess , Q Branch) Remarks

190 Warden OG-I 2 0 2

191 Mess Chef SG-V 3 1 2

192 Cook SG-IV 8 0 8

193 Gate Keeper SG-I 4 0 4

194 Waiter SG-I 7 3 4

Sub Total 24 4 20

Horticulture Cell


Auth Held Vacant

Remarks InductedBranch

195 Horticulturist OG-I 1 0 1

197 Gardener SG-I 10 5 5

Sub Total 12 6 6

Quality Enhancement Cell


Auth Held Vacant

Remarks InductedBranch

199 Dy Dir QEC OG- III 1 0 1

Sub Total 5 5 0

Total Establishment (HEC Component)

386 185 201

Describe the process for hiring, evaluating and terminating employees (excluding faculty).

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Process for Hiring Employees

• Establishing the need and ensuring justification of demand for the academic / administrative personnel under HEC component. The need for hiring of personnel shall be duly scrutinized by the Director finance in relation to availability of funds.

• Preparation and approval of newspaper advertisement. The advertisement shall be vetted by the Director Finance.

• Scrutiny of applications received in response to newspapers advertisement / NDU websites.• Interview / Test short listing of applicants as per the criteria given in the NDU Statutes / HEC rules and

regulations.• Finalization of the lists of short listed applicants for appearance for interview before the Selection

Committee / Selection Board.

Process for Evaluating Employees

Annual Confidential Report (ACR) / Evaluation Report (ER) / Interim Report (IR)

a. The Officers in OG-I to OG-V shall be reported upon through ER / ACR annually on 31 July for the year ending on 30th June. The proforma and instructions on the subject shall be issued by the Registrar by 30th June each year. The report shall be initiated by the officer-in-charge / immediate superior on 01 July and forwarded to the next superior officer in chain of command for report / countersigning by 15th July. The next superior officer shall complete the action and forward the ACR to HQ NDU through Registrar by 31st July.

b. Similarly, employees in SG-III and above shall be reported upon through ACR annually by the officer-in-charge of the section/branch/department concerned and endorsed by the next senior officer in chain of command.

c. In an ACR / ER / IR, the periodic evaluation of the performance and report on conduct of each employee shall be recorded in such form as may be prescribed by the University.

d. Officers / employees vacating their appointment between 01st January and 30th June shall leave behind Interim Reports (IR) for all individuals for whom they are responsible.

e. In case of Faculty members, an Evaluation Report based on Teachers’ Evaluation Proforma issued by the HEC shall invariably accompany an ACR/IR.

f. ER / ACR / Interim Report is to be shown to the individual concerned who shall sign it with date. If however, there is an ‘Adverse Report’ or the report contains remarks of an adverse nature, a copy of the adverse remarks shall be communicated in writing to the individual reported upon. A copy of the communication shall be added to the service dossier maintained by the Registrar and in ACR Record maintained by the NDU HQ.

g. ACR / ER / IR record shall be maintained by the NDU HQ. A copy of report(s) in respect of anindividual may, however, be obtained by the Registrar from the NDU HQ on as required basis.

h. The NDU HQ shall put up the ACRs to President NDU for his countersignatures / review as required.

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Annex – S

PERN Usage Report

Yet to be received.

85

Annex – T

NDU Unfair Means Policy

Regulations Relating To The Use Of Unfair-Means/Academic DishonestyIn The Examinations

1. PREAMBLE. Whereas it is necessary to maintain integrity of the system of examinations and evaluation at all levels of education and to create utmost trust in the degrees, diplomas and certificates awarded by the University, and whereas all examinations must be conducted in an environment of maximum fairness, the ensuing Regulations define acts of unfair-means in examinations, prescribe penalties and lay down procedure for due process against violators of the integrity of the examination system.

2. TITLE. These regulations, framed in pursuance of section 26 sub-section 1(e)) of the NDU Ordinance of 2007, shall be called the "National Defence University Regulations Relating to the Use of Unfair-Means and Academic Dishonesty in the Examinations."

3. COMMENCEMENT. These Regulations shall come into force with immediate effect.

4. APPLICATION. These Regulations shall apply to all students of the University.

5. DEFINITIONS. In these Regulations, unless there is anything repugnant to the subject or context, the following expressions shall have the meanings hereby respectively assigned to them as under:

a. "Campus" means Campus of the National Defence University, Islamabad.

b. "Campus Unfair-Means Control Committee" means a Committee constituted on the campus for the stated purpose, and hereinafter shall be referred to as the Committee in these Regulations;

c. “Dean” means Dean of the Faculty concerned;

d. "Head of Department" Head of the Department of a teaching Department;

e. "Officer In Charge of Examinations" means an officer appointed as such on the campus, for the stated purpose and hereinafter shall be referred to as the Secretary of the Committee, under these Regulations;

f. "President NDU" means the President of National Defence University;

g. "Student” means a student of the University;

h. "Teacher" means Professors, Associate Professors, Assistant Professors, Lecturers and Research Staff, engaged on whole time basis by the University for teaching at the University, and such other persons as may be recognized to be Teachers by the Senate.

i. “University” means National Defence University;

j. “Visiting Faculty” means a visiting teacher engaged by the University on part-time basis for purpose of teaching and research;

All other terms and expressions used in these Regulations shall have the same meanings as assignedto them under section 2 of the NDU Ordinance 2007.

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6. UNFAIR MEANS IN EXAMINATIONS.

The following shall constitute acts of unfair-means during an examination:

a. Using hand signals during an examination.

b. Procuring or divulging information to a student pertaining to the examination question paper.

c. Concealing notes on clothing, hands, caps, shoes or in pockets.

d. Supplying to a student during his/her examination, answer to, that may or may not be contained in the

question paper.

e. Copying from any paper, book or note, or any electronic device, or allowing any other student to copy

the answer, or using or attempting to use these or any other unfair means.

f. Possessing papers, books, notes, any electronic device, or any material which may possibly be of

assistance in the examination, and which have been explicitly prohibited in the examination.

g. Giving or receiving unlawful assistance during an examination.

h. Impersonating or falsely representing a student in the examination.

i. Replacing an answer book or any portion thereof.

j. Mutilating an answer book by way of tearing off pages.

k. Impeding the progress of an examination by any means whatsoever.

l. Assaulting or threatening to assault any person in charge of an examination.

m. Possessing fire-arms or anything capable of being used as a weapon of offence during an examination.

n. Falsifying an examination result by any means including the substitution of answer books, mutilation, or

alteration of the examination records, etc.

o. Approaching or influencing an employee of the University to act corruptly or dishonestly in the conduct

of an examination, declaration of examination result, or marking of paper or obtaining secret information

relating to an examination.

p. Intentionally or knowingly representing the words or ideas of another as one's own in any academic

exercise, and failure to attribute direct quotation, paraphrase, or borrowed facts, information, or prose.

q. Mutilating, altering, interpolating or erasing a certificate or other document or any record maintained by

the University, or in any manner using or causing to be used, a certificate, document or record, knowing

that it is mutilated, interpolated or erased.

r. Any such offence which is deemed to constitute the use of unfair means.

7. COMMITTEE TO DEAL WITH THE USE OF UNFAIR MEANS.

a. The Campus Unfair-Means Control Committee shall normally consist of:

(i) Chairman/Head of a Department, to be nominated by the President, NDU.

(ii) Three teachers from different departments to be - Members be nominated by the President NDU on the the recommendations of the Dean FCS

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(iii) Controller of Examinations - Member/Secretary. The term of office of the members, other than the ex-officio, shall be two years.

b. The Secretary shall be responsible for calling meetings of the Committee as and when required; for maintaining the record of its deliberations; and for further action if the Committee's decisions are challenged at any forum.

c. The decision of the Committee by majority shall be final, otherwise the matter shall be referred to the Dean of the Faculty concerned or the President NDU , as the case may be, who shall either decide the matter at himself/herself or refer it back to the Committee for review.

d. The Committee shall reconsider the case, whose decision, or otherwise, the decision of the Dean of the Faculty concerned, or the President NDU, as the case may be, shall be final.

8. PROCEDURE FOR ACTION AGAINST OFFENDERS. When an incident of malpractice occurs, the examiner/invigilator/teacher shall immediately stop the student(s) from continuing the malpractice. The following procedure against the offender(s) shall be observed:-

a. The examiner/invigilator/teacher shall demand signature on the documents used in malpractice, from the accused student(s). In case the accused student(s) refuse(s) to sign, the fact shall be noted in writing in the examiner/invigilator/teacher's report.

b. The examiner/invigilator/teacher shall report the matter with an evidence to the Chairman/Head of the Department concerned in writing, immediately upon the completion of the examination in which the malpractice has occurred. The Chairman/Head of the Department concerned shall forward the matter to the Secretary of the Committee for further processing.

c. The Secretary shall issue a show-cause notice to the accused student(s) giving him/her /them a reasonable opportunity to reply.

d. The Secretary shall then call a meeting of the Committee in consultation with the Committee's Chairman, to which the accused student(s) shall also be called to defend himself/ herself/ themselves.

e. If necessary, the Committee may call the reporting examiner/invigilator/teacher to its meeting for further clarification.

f. The findings/recommendations shall be submitted to the Dean of the Faculty concerned or the President NDU as the case may be, for approval.

g. The Secretary shall communicate the decision of the Committee to the accused student(s) and to all other concerned.

h. In case involvement of an employee is proved in the malpractice, the findings and recommendations of the Committee shall be sent to the President NDU for appropriate action in accordance with the Employees Efficiency and Discipline Statutes.

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9. PENALTIES. The penalties for using unfair-means in examinations may be any of the following or a combination thereof:

a. Cancellation of the examination paper in which the unfair-means were used.

b. Cancellation of a portion of the paper in which unfair-means were used.

c. A fine of up to Rs. 10,000 commensurate with the offense.

d. Cancellation of the entire examination result of a semester, whether or not already completed. wherein the malpractice occurred.

e. Cancellation of the entire course to which the examination paper was related.

f. Disqualification from appearing in examinations for a specified period.

g. Rejection of the research report, dissertation, or thesis when found guilty of plagiarism.

h. Expulsion from the rolls of the University.

i. Rustication from the University.

j. Forfeiture of degree/diploma/certificate.

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Annex – U

NDU Plagiarism Policy

POLICY ON PLAGIARISM

(As per HEC Guidelines)

1. Preamble. In the wake of fundamental improvements being introduced in the system of Higher Education in Pakistan, the credit, respect, recognition of research and scholarly publications, career development and financial gains are now linked with such original works accomplished without replicating the efforts of other researchers. It has therefore become necessary that the menace of plagiarism is highlighted and curbed through exemplary punitive actions. On the other hand, we must also guard against bogus or false complaints in order to prevent victimization which may make researchers and scholars shy away from research simply because of the fear of prosecution. A Plagiarism Policy has therefore become necessary to create awareness, define various forms in which Plagiarism exhibits itself, present a methodology of investigation, cater for punitive action proportional to the extent of the offence and even address the issue of false or spurious complaints.

2. Definition. According to the Concise Oxford Dictionary, Plagiarism is defined as "taking and using the thoughts, writings, and inventions of another person as one's own". This, or various similar definitions found in recognized publications / documents, are very broad and can be used to create awareness about Plagiarism but are not practical enough to apply in order to ascertain guilt or innocence in specific cases. In order to establish the violation of ethical norms, or academic or intellectual dishonesty resulting from Plagiarism and to take punitive actions in this regard, it is necessary that the variety of forms in which Plagiarism manifests itself are known. These include but are not limited to the following:

• “Verbatim copying, near-verbatim copying, or purposely paraphrasing portions of another author's paper or unpublished report without citing the exact reference.

• Copying elements of another author's paper, such as equations or illustrations that are not common knowledge or copying or purposely paraphrasing sentences without citing the source.

• Verbatim copying portions of another author's paper or from reports by citing but not clearly differentiating what text has been copied (e.g. not applying quotation marks correctly) and /or not citing the source correctly”

• "The unacknowledged use of computer programs, mathematical / computer models / algorithms, computer software in all forms, macros, spreadsheets, web pages, databases, mathematical deviations and calculations, designs / models / displays of any sort, diagrams, graphs, tables, drawings, works of art of any sort, fine art pieces or artifacts, digital images, computer-aided design drawings, GIS files, photographs, maps, music / composition of any sort, posters, presentations and tracing."

• "Self-plagiarism, that is, the verbatim or near-verbatim re-use of significant portions of one's own copyrighted work without citing the original source."

3. Explanation from Wikipedia, the free encyclopedia Wikipedia, the free encyclopedia on the web describes and explains Plagiarism as "the unauthorized use or close imitation of the language and thoughts of another author and the representation of them as one's own original work. Unlike cases of forgery, in which the authenticity of the writing, document, or some other kind of object itself is in question, plagiarism is

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concerned with the issue of false attribution. Within academia, plagiarism by students, professors, or researchers is considered academic dishonesty or academic fraud and offenders are subject to academic censure. In journalism, plagiarism is considered a breach of journalistic ethics, and reporters caught plagiarizing typically face disciplinary measures ranging from suspension to termination. While plagiarism in scholarship and journalism has a centuries-old history, the development of the Internet, where articles appear as electronic text, has made the physical act of copying the work of others much easier. Plagiarism is different from copyright infringement. While both terms may apply to a particular act, they emphasize different aspects of the transgression. Copyright infringement is a violation of the rights of the copyright holder, which involves the loss of income and artistic control of the material when it is used without the copyright holder's consent. On the other hand, plagiarism is concerned with the unearned increment to the plagiarizing author's reputation. In the academic world, plagiarism by students is a very serious academic offense which can result in punishments such as a failing grade on the particular assignment (typically at the high school level), or a failing grade for the course (typically at the college or university level). For cases of repeated plagiarism, or for cases where a student has Committed a severe type of plagiarism (e.g. copying an entire article and submitting it as his / her own work), a student may be suspended or expelled, and any academic degrees or awards may be revoked. For professors and researchers, who are required to act as role models for their students, plagiarism is a very serious offence, and is punishable by sanctions ranging from suspension to termination, along with the loss of credibility and integrity. Charges of plagiarism against students, faculty members and staff are typically heard by internal disciplinary committees, which students and faculty members have agreed to be bound by." Wikipedia also describes Self-plagiarism as "the re-use of significant, identical, or nearly identical portions of one’s own work without acknowledging that one is doing so or without citing the original work. Typically, high public-interest texts are not a subject of self-plagiarism; however, the authors should not violate copyright where applicable. "Public-interest texts" include such material as social, professional, and cultural opinions usually published in newspapers and magazines."

4. Aim. The aim of this policy is to apprise students, teachers, researchers and staffabout Plagiarism and how it can be avoided. It is also aimed at discouraging Plagiarism by regulating and authorizing punitive actions against those found guilty of the act of Plagiarism.

5. Applicability. The policy is applicable to students, teachers, researchers and staff of all institutions and organizations in Pakistan who are involved in writing or publishing their work. In this context a "Student" is a person who, on the date of submission of his / her paper / work is a registered student of any University or Degree Awarding Institution recognized by Higher Education Commission (HEC). Teachers and Researchers" include faculty members or equivalent of the University / Organization or/of a constituent oraffiliated college or researchers of an organization and such other persons as may be declared to be so by regulations. “Staff” is any employee of an organization involved in writing and publishing his / her work.

Any person listing his CV on the website or any current publication or applying for any benefit on the basis of published or presented work that is plagiarized will be liable to be punished as per prescribed rules.

6. Responsibility of the Institutions & Organizations. All institutions and organizations are responsible to apprise their students, teachers, researchers and staff of the definition, implications and resulting punishments in case, after due investigation, they are found guilty of plagiarism. The institutions / organizations must acquaint their students, teachers, researchers and staff with this policy and ensure that they are fully aware that all authors are deemed to be individually and collectively responsible for the contents of papers published by Journals / Publishers etc. Hence, it is the responsibility of each author, including the coauthors, to ensure that papers submitted for publication should attain the highest ethical standards with respect to plagiarism. To

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facilitate the institutions / organizations in creating awareness about Plagiarism, a modified version of "Little Book of Plagiarism", a publication of Leeds Metropolitan University is appended as "Annexure" to this policy. Any University or Degree Awarding Institution which does not adopt and implement this policy will have its degree derecognized by HEC.

7. Reporting. To inform HEC or respective Universities / Organizations of alleged plagiarism, a complaint is to be made by email, post, fax or other means to HEC Quality Assurance Division or respective Universities / Organizations. In case of lodging a complaint in the form of a letter, copy may be sent to HEC. The following information is to be provided:

a. “Citation of the original paper or document or idea which was plagiarized, (paper title, author(s),

publication title, month and year of publication if available and the journal, in which published, with

details). If the original paper is unpublished (e.g. an institutional technical report, an on-line paper), the

complainant is to provide as much information as possible to ensure authenticity of the claim.

b. The citation of the alleged plagiarizing paper (paper title, author(s), publication title, month and year of

publication if available and the journal with details in which published). If the paper is unpublished (e.g.

an institutional technical report, an on-line paper), the complainant is to provide as much information as

possible to ensure proper investigation.

c. Copies of both papers if possible.

d. Any other information that would help HEC or respective Universities / Organizations to efficiently

resolve the claim.”

e. Name, designation, organization, address, e-mail address and telephone number of the complainant.

8. Investigation. Upon receipt of an allegation of Plagiarism, the HEC Quality Assurance Division will request the respective Vice Chancellor / Rector / Head of the Organization to carry out investigation. The complaints received through HEC or directly by a University / Organization will be dealt with by the Universities / Organizations according to the procedures given below. The Vice Chancellor / Rector / Head of the Organization will have the discretion of not taking any action on anonymous complaints. For investigation of Plagiarism cases, the Vice Chancellor / Rector / Head of Organization will have an obligation to:

a. Constitute a “Plagiarism Standing Committee” consisting of 3 senior faculty members, a subject

specialist in that particular field is to be coopted, a senior student (only if a student is being

investigated upon) and a nominee of the HEC.The seniority of the members of “Plagiarism Standing

Committee” should be of a level keeping in view the seniority of the individual being investigated upon

and the nature and gravity of the offence.

b. Provide a guideline, prepared by HEC for the functioning of the "Plagiarism Standing Committee", to all

members of the Committee.

c. Provide clear terms of reference to the “Plagiarism Standing Committee” for their investigation.

d. The members of the “Plagiarism Standing Committee” are to sign a confidentiality statement that during

the investigation they will, under no circumstances, disclose any individual author's name, paper titles,

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referees, or any other personal or specific information concerning the plagiarism complaint under

investigation, nor shall they reveal the names of the committee members.

e. Provide opportunity to the author / authors under investigation to justify the originality of their concepts

and research work. Similar opportunity will also be provided to the author whose paper is deemed to

have been Plagiarized and / or the complainant, to justify the complaint.

f. Provide every opportunity to the “Plagiarism Standing Committee” to use all foreseeable means to

investigate the plagiarism claim.

9. The Plagiarism Standing Committee shall then conduct the investigation. Depending on the details of the claim, the investigation may include, but may not be limited to, any or all of the following steps:

a) Manual and / or automated tests for content similarity.

b) Determination of the extent and quantum of significant material plagiarized.

c) Soliciting comments to the claim, from the Editor-in-Chief (of a journal) or Program Chair (of conference proceedings) and referees of either or both papers.

d) Consultation with legal counsel.

e) Consult / contact witnesses and record statements there-of if so required.

f) Consult / contact present and / or past employers of the authors.

10. The “Plagiarism Standing Committee” will submit its report with clear cut findings and recommendations to the Vice Chancellor / Rector / Head of the Organization within a specified period not exceeding sixty days. The Vice Chancellor / Rector / Head of the Organization will have the discretion to implement the recommendations after approval through the statutory process and take punitive action against the offender as per penalties prescribed under this policy or to forward the report to HEC or his / her parent organization for further action if outside their purview / jurisdiction.

11. Penalties for Plagiarism. Plagiarism is an intellectual crime. As such the penalties for plagiarism should not only take into account the severity and recurrence of the offence, but also the intellectual standing of the offender. This entails a gradual increase in punitive action with minimum punishment for a first time offence by a student who copies a home work assignment to a maximum punishment for a teacher/researcher/staff who attempts to present / publish, or actually presents / publishes plagiarized material; as his own, in a conference / journal. Therefore, the punishments for Plagiarism have been divided into two separate categories, i.e those for "Teachers, Researchers and Staff" and those for the "Students". The groups have already been defined in para 5 above.

a. Penalties for Teachers, Researchers and Staff. When an act of plagiarism, as described earlier in paras 2 and 3, is found to have occurred, the "Plagiarism Standing Committee" in its recommendations, DEPENDING UPON THE SERIOUSNESS OF THE PROVEN OFFENCE, will

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advise the Competent Authority of the Organization, to take any one or a combination of the following disciplinary action(s) against the teacher, researcher and / or staff found guilty of the offence:

(i) Major Penalty. In cases where most of the paper (or key results) have been exactly copied from any published work of other people without giving the reference to the original work, then (a) a major penalty of dismissal from service needs to be prescribed, along with (b) the offender may be “Black Listed” and may NOT be eligible for employment in any academic / research organization, and (c) the notification of “Black Listing” of the author(s) may be published in the print media or may be publicized on different websites at the discretion of the Vice-Chancellor / Rector / Head of the organization.

(ii) Moderate Penalty. In case where some paragraphs including some key results have been copied without citation, then a moderate penalty involving any one or both of the following needs to be imposed.

(a) Demotion to the next lower grade,(b) The notification of “Black Listing” of the author(s) which may be published in the

print media or may be publicized on different websites at the discretion of the Vice- Chancellor / Rector / Head of the organization.

(iii) Minor Penalty. In case a few paragraphs have been copied from an external source without giving reference of that work, then minor penalties need to be prescribed for a specified period involving any one or more of the following:

(a) Warning(b) Freezing of all research grant,(c) The promotions/annual increments of the offender may be stopped, for a

specified period(d) HEC or the University / Organization may debar the offender from

sponsorship of research funding, travel grant, supervision of Ph.D. students, scholarship, fellowship or any other funded program for a period as deemed appropriate by the “Plagiarism Standing Committee”.

b. Students. When an act of plagiarism, as described earlier in paras 2 and 3, is found to have occurred, the "Plagiarism Standing Committee" in its recommendations, DEPENDING UPON THE SERIOUSNESS OF THE PROVEN OFFENCE, will advise the Vice Chancellor / Head of the Organization, to take any one or a combination of the following disciplinary action(s) against the student(s) found guilty of the offence:

(i) In the case of thesis the responsibility of plagiarism will be of the student and not of the supervisor or members of the Supervisory Committee.

(ii) The offender may be expelled/ rusticated from the University and from joining any institution of Higher Education in Pakistan for a period as deemed appropriate by the "Plagiarism Standing Committee”. A notice may be circulated among all academic institutions and research organization to this effect.

(iii) The offender may be relegated to a lower class.

(iv) The offender may be given a failure grade in the subject.

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(v) The offender may be fined an amount as deemed appropriate.

(vi) The offender may be given a written warning if the offence is minor and is committed for the first time.

(vii) The degree of a student may be withdrawn if AT ANY TIME it isproven that he or she has presented Plagiarized work in his / her MS, MPhil or PhD dissertation if the extent of plagiarism comes under the category of major penalty as conveyed in Para 11(a-1).

(viii) The notification of the plagiarism by the author(s) may be published in the print media or may be publicized on different websites at the discretion of the Vice Chancellor / Rector / Head of the Organization.

(ix) HEC or the University / Organization may debar the offender from sponsorship of research funding, travel grant, scholarship, fellowship or any other funded program for a period as deemed appropriate by the "Plagiarism Standing Committee".

(x) Any other penalty deemed fit by the “Plagiarism Standing Committee”.

c. Co-Authors/Declarations.

(i). Provided that a co-author has listed a paper in his/her resume and applied for a benefit forthwith, any co-author is deemed to be equally responsible for any plagiarism committed in a published paper presented to or published in a journal or presented at a conference.

(ii). All Journals in Pakistan must require ALL authors to sign a declaration that the material presented in the creative work is not plagiarized (Sample Attached)

12. Additional Actions Required. In addition to the above punishments, the following additional common actions must be taken if the offence of Plagiarism is established:

a. If the plagiarized paper is accessible on the web page its access will be removed. The paper itself will be kept in the database for future research or legal purposes.

b. The author(c) will be asked to write a formal letter of apology to the authors of the Original paper that was plagiarized, including an admission of plagiarism. Should the author(s) refuse to comply then additional punishments as deemed fit may be recommended by the "Plagiarism Standing Committee.

c. If the paper is submitted but not published yet, the paper will be rejected by the Editor-in-Chief or the Program Chair without further revisions and without any further plagiarism investigation conducted. However, Warning may be issued to the author/ co-author.

13. Appeal. As the penalties are severe, the affected person(s) will have the right to appeal to the Chairman HEC / Vice Chancellor / Rector / Head of the Organization for a review of the findings or may submit a mercy petition within 30 days from the date of notification. Such appeals / petitions will be disposed off within 60 days of receipt, by following the laid down procedures regarding such appeals.

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14. Penalty for Wrong Reporting / False Allegation. If the case of Plagiarism is not proved and it is confirmed that a false allegation was lodged, the Vice Chancellor / Rector / Head of the Organization will inform the complainant’s Organization and will recommend disciplinary action against the complainant, to be taken by his / her parent organization.

References

[1] “ACM (Association of Computing Machinery) Policy on Plagiarism” (http://www.acm.org/pubs/plagiarism%20policy.html)

[2] “Academic Integrity Statement: Appendix1” (University of Southampton Calendar 2006/7) (http://www.calendar.soton.ac.uk/sectionIV/part8a.html)

[3] “Plagiarism From Wikipedia, the free encyclopedia” (http://en.wikipedia.org/wiki/plagiarism).

[4] A copy of “The Little Book” of Plagiarism” provided by Leads University, UK reproduced with amendments by HEC.

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Annex – V

Events Calendar For the Year – 2011/12 & 2012/13

Yet to be received

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Annex – W

Advertisement for Recruitment & Admission for the Year 2011 & 2012

(Replaced)

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Annex – X

Notification of QEC Establishment at NDU

(Replaced)

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Annex – Y

ACHIEVEMENTS – QEC AT NDU (2nd May 2013 – To Date)

Ser Date Subject Remarks1. 29 Aug 2013 Presentation to President

NDU: about QECIt was first brif to the President NDU highlighting role of Quality Enhancement in Higher Edu Institutions.

2. 10 Sep 2013 Presentation: Critical Review of HR Req for Next 2 yrs

In Attendance: COS (incoming and outgoing ), Dir Fin, CoE, A/Registrar, GSO-1 Trg. GSO-1 SD

3. 13 Sep 2013 Member Review Committee for bringing NDU Statutes, Academic Rules & Regulations in line with HEC.

This committee held nearly 2 x dozens mtgs. The statutes and academic regulations needed massive revision and updates. Attended almost all the mtgs and contributed fully, based on long teaching experience, to update both the docs.

4. 8 Oct 2013 Presentation: “ Distance Learning Pre- course for NSWC”

In attendance: DG ISSRA, CI (B Div), COS (incoming & outgoing), DS (Coord) B Div. The contents were approved by the President NDU. Softcopy of the presentation and detail write up was handed over to DS (Coord) B Div for converting it into actionable plan, as per decision of the President NDU.

5. 11 Oct, 2013 Presentation: Critical Review of NDU HR Req for Next 2 yrs, incl fin effects & reflecting HEC & MOD components separately

In Attendance: COS (incoming and outgoing), Dir Fin, CoE, A/Registrar, GSO-1 Trg. GSO-1 SD. COS (outgoing) was tasked for further rationalization and merger of complete data.

6. 28 Oct, 2013 Presentation: Incentive Based Research at NDU

In attendance COS, Registrar, Dir Fin, CoE, GSO-1 (Trg) and SD. As per decision, a doc was prepared based on this work and submitted to President NDU in hardcopy.

7. 19 Nov 2013 Presentation: Quality Assurance Procedures and Implementation

A presentation to FCS faculty including Dean FCS in Seminar room

8. 30 Nov, 2013 Attended seminar on Quality Assurance in Edu by Kamran Mosa at hotel Isb.

Kamran Mosa is the CEO of Pakistan Quality Institute

9. 17 Dec, 2013 Final approval of Research Policy for NDU.

The draft prepared by QEC was sent for comments by the President to CI (A & B Divs) DG ISSRA, Dean FCS. Later, the draft policy along with comments on it by all stakeholders incl 5 x HoDs was sent to Dir QEC by GSO-1 (Trg), which were incorporated. The same was approved by the President NDU and made effective w.e.f. 1st Jan 2014.

10. 11- 12 Feb ,14

A 2 x day “Mixed Methods Research” Online Workshop

2 x nominees from each of 5 x deptts, ISSRA, Cptr Branch attended. They greatly appreciated it as their personal growth.

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Ser Date Subject Remarks11. 25 -26 Feb,14 Attended 2 x days Trg Wksp

org by HEC for Dir QECs.This workshop was org for Dir QECs of 53 x Universities of Pakistan (making totol no of QECs = 146). The agenda was to give hands on trg about QEC procedures.

12. 12 Mar, 2014 Attended Conclave on National Evaluation Capacity Dev (NECD) at Marriot Hotel, Isb.

Delegates from SE Asia (India, Nepal, Bangladesh & Sri Lanka) attended it. Theme was how to improve evaluation procedures in order to improve the quality.

13. 18 Mar, 2014 Presentation: Appraisal of Quality Profile of FCS –Research Pub, Student Feedback and Evaluation of Exam Results at FCS.

In attendance: COS, Cols GS, A/Registrar, CoEPresident appreciated the data processing & its mgmt. He advised to arrange the data, deptt wise & indl faculty wise (incl, Research output, student feedback for indl subj & their exam results). Data so org will serve as ready reckonor for use by the President NDU. This will be submitted early next week.

14. 20 Mar, 2014 2014 National Education Forum on Higher Education. To be held at Uni of the Punjab, Lhr

Departing for PU, Lhr tomorrow. Dr Khalid Iqbal form USA and dozens of VCs across Pakistan are attending this forum.

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Annex – Z

Percentage of the Budget Allocated to QEC

(Replaced Finance Branch Annex)

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Annex – AA

Financial Aid Offered in 2013 to Students of FCS

(Replaced Annex E & F from Finance)

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Tables

Document – 1

Document – 2

Document – 3

Document – 4

Document – 5

Document – 6

Document – 7

Document – 8

Document – 9

Document – 10

Document – 11

Document – 12

Document – 13

Document – 14

Document – 15

Document – 16

Document – 17

Document – 18

Document – 19

Document – 20

Document – 21

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AUTHORITIES OF THE UNIVERSITY

15. Authorities.- (1) The following shall be the authorities of the University, namely:-

(i) the Senate;

(ii) the Syndicate;

(iii) the Academic Council;

(iv) the Advanced Studies and Research Board;

(v) the Board of Faculty;

(vi) the Board of Studies;

(vii) the Finance and Planning Committee;

(viii) the Representation Committees for appointment to the Senate, Syndicate and the Academic Council in accordance with relevant provision of the Act;

(ix) the Selection Board; and

(x) such other authorities as may be constituted by the Senate.

(2) The Senate, the Syndicate and the Academic Council may set up such other committees or sub-committees, by whatever name described, as are considered desirable through Statutes or Regulations as appropriate. Such committees or sub-committees shall be Authorities of the University for the purposes of this Act.

16. Senate.- (1) The Senate shall be responsible for governance, general supervision and control of the affairs including laying down broad policies of the University and shall consist of the following, namely:-

(a) the Chancellor who shall be the chairperson of the Senate;

(b) the President;

(c) the Chairman Joint Chiefs of Staff Committee, the Chief of the Army Staff, the Chief of the Naval Staff and the Chief of the Air Staff or their nominees.

(d) not less than one member of the Government not below the rank of Additional Secretary from the Ministry of Education or any other department relevant to the special focus of the University;

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(e) four persons from society at large being persons of distinction in the fields of defence and security, strategy, statecraft, administration and management, such that the appointment of these persons reflects a balance across the various fields:

Provided that the special focus or affiliation of the University, to be declared in the manner prescribed, may be reflected in the number of persons of distinction in an area of expertise relevant to the University who are appointed to the Senate;

(f) one person from amongst the alumni of the University;

(g) two persons from the academic community of the country, other than an employee of the University, at the level of professor or principal of a college;

(h) four University Teachers; and

(i) one person nominated by the Commission.

(2) The numbers of the members of the Senate described against clauses (f) to (i) of sub-section (1) may be increased by the Senate through Statutes subject to condition that the total membership of the Senate does not exceed twenty-one, with a maximum of five University Teaches and the increase is balanced to the extent possible, in proportion to different categories specified in sub-section (1).

(3) All appointments to the Senate shall be made by the Chancellor. Appointments of persons described in clauses (f) and (g) of sub-section (1) shall be made from amongst a panel of three names for each vacancy recommended by the Representation Committee set up in terms of section 23 and in accordance with procedure as may be prescribed:

Provided that effort shall be made, without compromising on quality or qualification, to give fair representation to women on the Senate:

Provided further that as regards the University Teachers described in clause (h) of sub-section (1) the Senate shall prescribe a procedure for appointment on the basis of elections that provide for voting by the various categories of University Teachers:

Provided also that the Senate may alternatively prescribe that appointment of University Teachers to the Senate shall also be in the manner provided by this sub-section for the persons described in clauses (f) and (g) of sub-section (1).

(4) Members of the Senate, other than ex-officio members, shall hold office for three years. One third of the members, other than ex-officio members, of the first restructured Senate, to be determined by lot,

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shall retire from office on the expiration of one year from the date of appointment by the Chancellor. One half of the remaining members, other than ex-officio members, of the first restructured Senate, to be determined by lot, shall retire from office on the expiration of two years from the date of appointment and the remaining one-half, other than ex-officio members, shall retire from office on the expiration of the third year:

Provided that no person, other than an ex-officio member, may serve on the Senate for more than two consecutive terms:

Provided further that the University Teachers appointed to the Senate may not serve for two consecutive terms.

(5) The Senate shall meet at least twice in a calendar year.

(6) Service on the Senate shall be on honorary basis but actual expenses may be reimbursed as prescribed.

(7) The Registrar shall be the secretary of the Senate.

(8) In the absence of the Chancellor, meetings of the Senate shall be presided over by the senior most serving military officer from amongst the members of the Senate, not being an employee of the University as the Chancellor may from time to time, nominate. The member so nominated shall be the convener of the Senate.

(9) Unless otherwise prescribed by this Act, all decisions of the Senate shall be taken on the basis of the opinion of a majority of the members present. In the event of the members being evenly divided on any matter the person presiding over the meeting shall have a casting vote.

(10) The quorum for a meeting of the Senate shall be two-thirds of its membership, a fraction being counted as one.

17. Powers and functions of the Senate.- (1) The Senate shall have the powers of general supervision over the University and shall hold the President and the Authorities accountable for all the

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functions of the University. The Senate shall have all powers of the University not expressly vested in an Authority or officer by this Act and all other powers not expressly mentioned by this Act that are necessary for the performance of its functions.

(2) Without prejudice to the generality of the foregoing powers, the Senate shall have the following powers, namely:-

(a) to approve the proposed annual plan of work, the annual and the revised budget, the annual report and the annual statement of the account;

(b) to hold, control and lay down policy for the administration of the property, funds and investments by the University, including the approval of the sale and purchase or acquisition of immovable property;

(c) to oversee the quality and relevance of the University’s academic programmes and to review the academic affairs of the University in general;

(d) to approve the appointment of the Deans, Professors, Associate Professors and such other senior faculty and senior administrators as may be prescribed;

(e) to institute schemes, directions and guidelines for the terms and conditions of appointment of all officers, teachers and other employees of the University;

(f) to approve strategic plans;

(g) to approve financial resource development plans of the University;

(h) to consider the drafts of Statutes and Regulations proposed by the Syndicate and the Academic Council and deal with them in the manner as provided for in section 25 and 26, as the case may be:

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Provided that the Senate may make a Statute or Regulation on its own initiative and approve it after calling for the advice of the Syndicate or the Academic Council as the case may be;

(i) to annul by order in writing the proceedings of any Authority or officer if the Senate is satisfied that such proceedings are not in accordance with the provisions of this Act, Statutes or Regulations after calling upon such Authority or officer to show cause why such proceedings should not be annulled;

(j) to recommend to the Chancellor removal of any members of the Senate in accordance with the provisions of this Act;

(k) to make appointments of members of Syndicates, in accordance with the provisions of this Act;

(l) to make appointments of the members of Academic Council, other than ex-officio members, in accordance with the provisions of this Act;

(m) to appoint Emeritus Professor on such terms and conditions as may be prescribed;

(n) to remove any person from the membership of any authority if such person-

(i) has become of unsound mind; or

(ii) has become incapacitated to function as member of such Authority; or

(iii) has been convicted by a court of law for an offence involving moral turpitude; and

(o) to determine the form, provide for the custody and regulate the use of the common seal of the University.

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(3) The Senate may, subject to the provisions of this Act, delegate all or any of its powers and functions to any Authority, officer or employee of the University at its main campus, to any Authority, committee, officer or employee at its additional campus for the purpose of exercising such powers and performing such functions in relation to such additional campus, and for this purpose the Senate may create new posts or positions at the additional campus.

18. Visitations.- The Senate may, in accordance with terms and procedures as may be prescribed, cause an inspection to be made in respect of any matter connected with the University.

19. Syndicate.- (1) There shall be Syndicate headed by the President to formulate rules, regulations and statutes and so on, for day to day functioning of the University, within the framework of policies laid down by the Senate. Other members of the committee shall consist of-

(a) the President who shall be its Chairperson;

(b) the Deans of Faculties of the University;

(c) Heads of the constituent colleges and institutes;

(d) three professors or directing staff from different departments who are not members of the Senate to be elected by the University Teachers in accordance with procedure to be prescribed by the Senate;

(e) the Registrar;

(f) the Director Finance; and

(g) the Controller of Examinations.

(2) Members of the Syndicate, other than ex-officio members, shall hold office for three years.

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(3) As regards three professors specified in clause (d) of sub-section (1), the Senate may, as an alternative to elections, prescribe a procedure for proposal of a panel of names by the Representation Committee set up in terms of sections 23. Appointment of persons proposed by the Representation Committee may be made by the Senate on the recommendation of the President.

(4) The quorum for a meeting of the Syndicate shall be one-half of the total number of members, a fraction being counted as one.

(5) The Syndicate shall meet at least once in each quarter of a year.

20. Powers and duties of the Syndicate- (1) The Syndicate shall be executive body of the University and shall, subject to the provisions of this Act and the Statutes, exercise general supervision over the affairs and management of the University.

(2) Without prejudice to the generality of the foregoing powers and subject to the provisions of this Act, the Statutes and directions of the Senate, the Syndicate shall have the following powers, namely:-

(a) to consider annual report, the annual and revised budget estimates and to submit these to the Senate;

(b) to transfer and accept transfer of moveable property on behalf of the University;

(c) to enter into, vary, carry out and cancel contracts on behalf of the University;

(d) to cause proper book of the account to be kept for all sums of money received and expended by the University and for the assets and liabilities of the University;

(e) to invest any money belonging to the University including any un-applied income in any of the securities described in section 20 of the Trusts Act, 1882 (Act II of 1882), or in the purchase of immovable property or in such other manner, as it may prescribe, with the like power of varying such investment;

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(a) to receive and manage any property transferred and grants, bequests, trusts, gifts, donations, endowments and other contributions made to the University;

(b) to administer any funds placed at the disposal of the University for specified purposes;

(c) to provide the buildings, libraries, premises, furniture, apparatus, equipment and other means required for carrying out the work of the University;

(i) to establish and maintain halls of the residence and hostels or approve or license hostels or lodging for the residence of students;

(j) to recommend to the Senate affiliation or disaffiliation of the colleges;

(k) to recommend to the Senate admission of educational institutions to the privileges of the University and withdraw such privileges;

(l) to arrange for the inspection of the colleges and the departments;

(m) to institute Professorships, Associate Professorships, Assistant Professorships, Lectureships and other teaching posts or to suspend or to abolish such posts;

(n) to create, suspend or abolish such administrative or other posts as may be necessary;

(o) to prescribe the duties of officers, teachers and other employees of the University;

(p) to report to the Senate on matters with respect to which it has been asked to report;

(q) to appoint members to various Authorities in accordance with the provisions of this Act;

(r) to propose drafts of the Statutes for submission to the Senate;

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(s) to regulate the conduct and discipline of the students of the University;

(t) to take actions necessary for the good administration of the University in general and to this end exercise such powers as are necessary;

(u) to delegate any of its powers to any Authority or officer or a committee; and

(v) to perform such other functions as have been assigned to it by the provisions of this Act or may be assigned to it by the Statutes.

21. Academic Council.- (1) There shall be an Academic Council, which would lay down academic policies, decide on the syllabi and curricula of various courses at the University and the affiliated institutions to ensure excellence and the requisite joint-ness in training activities. The Academic Council of the University shall consist of the following, namely:-

(a) the President who shall be its Chairman;

(b) the Deans of Faculties and Heads of Colleges and Departments as may be prescribed;

(c) five members representing the departments, institutes and the constituent colleges to be elected in the manner prescribed by the Senate;

(d) two Heads of affiliated colleges;

(e) five Professors including Emeritus Professors;

(f) the Registrar;

(g) the Controller of Examinations; and

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(h) the Librarian.

(2) The Senate shall appoint the members of the Academic Council on the recommendations of the President:

Provided that as regards the five professors and the members representing the departments, institutes and the constituent colleges the Senate may, as an alternative to elections, prescribe a procedure for proposal of a panel names by the Representation Committee set up in terms of section 23. Appointment of persons proposed by the Representation Committee shall be made by the Senate on the recommendation of the President.

(3) The Academic Council shall act as an advisory and implementing body for the decisions of the Syndicate on all matters relating to the conduct of examinations, conferment of degrees, revision and updating of course syllabi, quality of education and duration of all courses including conduct of postgraduate classes in specified disciplines.

(4) The Academic Council shall also assist the President in evaluating, proposing and coordinating research and development projects at respective institutes and colleges both constituent and affiliated.

(5) Members of the Academic Council shall hold office for three years.

(6) The Academic Council shall meet at least once in each quarter.

(7) The quorum for meetings of the Academic Council shall be one-half of the total number of members, a fraction being counted as one.

21. Powers and functions of the Academic Council.- (1) The Academic Council shall be the principal academic body of the University and shall, subject to the provisions of this Act and the Statutes, have the power to lay down proper standards of instruction, research and examinations and to regulate and promote the academic life of the University and the colleges.

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(2) Without prejudice to the generality of the foregoing powers and subject to the provisions of this Act and the Statutes, the Academic Council shall have the power to-

(a) approve the policies and procedure pertaining to the quality of academic programmes;

(b) approve academic programmes;

(c) approve the policies and procedures pertaining to the student related functions including admissions, expulsions, punishments, examinations and certification;

(d) approve the policies and procedures assuring quality of teaching and research;

(e) recommend the policies and the procedures for affiliation of other educational institutions;

(f) propose to the Syndicate schemes for the constitution and organization of Faculties, teaching departments and boards of studies;

(g) appoint paper setters and examiners for all examinations of the University after receiving panels of names from the relevant authorities;

(h) institute programmes for the continued professional development of University teachers at all levels;

(i) recognize the examinations of other universities or examining bodies as equivalent to the corresponding examinations of the University;

(j) regulate the award of studentship, scholarships, exhibitions, medals and prizes;

(k) frame Regulations for submission to the Senate;

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(j) prepare an annual report on the academic performance of the University; and

(m) perform such functions as may be prescribed by Regulations.

23. Representation Committees.- (1) There shall be Representation Committees, constituted by the Senate through Statutes to recommend persons for appointment to the Senate in accordance with the provisions of section 16.

(2) There shall also be a Representation Committee constituted by the Senate through Statutes to recommend persons for appointment to the Syndicate and the Academic Council in accordance with the provisions of sections 19 and 21.

(3) Members of the Representation Committee for appointments to the Senate shall consist of the following, namely:-

(a) three members of the Senate who are not University Teachers;

(b) two persons nominated by the University Teachers from amongst themselves in the manner prescribed;

(c) one person from the academic community, not employed by the University, at the level of professor or college head to be nominated by the University Teachers in the manner prescribed; and

(d) one eminent citizen with experience in administration, philanthropy, development work, law or accountancy to be nominated by the Senate.

(4) The Representation Committee for the appointment to the Syndicate and the Academic Council shall consist of the following, namely:-

(a) two members of he Senate who are not University Teachers;

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(b) three persons nominated by the University Teachers from amongst themselves in a manner prescribed.

(5) The tenure of the Representation Committee shall be three years:

Provided that no member shall serve for more than two consecutive terms.

(6) The procedures of the Representation Committee shall be such as may be prescribed.

(7) There may also be such other Representation Committees set up by any of other Authorities of the University as are considered appropriate for recommending persons for appointments to the various Authorities and other bodies of the University.

24. Appointment of committees by certain authorities.- (1) The Senate, the Syndicate, the Academic Council and other Authorities may, from time to time, appoint such standing, special or advisory committees, as they may deem fit, and may place on such committees persons who are not members of the Authorities appointing the committees.

The constitutions, functions and powers of the Authorities for which, no specific provision has been made in this Act, shall be such as may be prescribed by Statutes or Regulations.

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ANNEX “H”

Ch. IV of NDU Act-2011 at table 2

ANNEX K

CHAPTER - III

STATUTES RELATING TO EFFICIENCY AND DISCIPLINE

OF UNIVERSITY EMPLOYEES

(HEC COMPONENT)

1. Conduct and Good Order. National Defence University expects all its employees, and faculty members including visiting faculty to display exemplary conduct and maintain good order at all times. Breach of conduct and good order warrants immediate corrective action by departmental superiors and the University authorities. Act of misbehavior/misconduct may result in disciplinary action and / or termination of service.

2. Security of Information / University Buildings and Property

a. Security of Information.

Nothing contained in these statutes shall absolve the employees and faculty members, including the visiting faculty, of their individual responsibility to safeguard information that may be regarded as sensitive in terms of national security / interests of the University. A breach of security shall constitute a punishable offence.

b. Security of University Buildings and Property. Nothing contained in these statutes shall absolve the employees and faculty members, including the visiting

faculty, of their individual responsibility to safeguard the buildings and the

property of the University, against hazards such as fire, loss / wastage through

neglect and willful damage.

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3. Definitions

a. “Accused” means a University employee against whom action is taken under

these Statutes;

b. “Authority” means the appointing authority prescribed in these Statutes.

c. “Authorized Officer” means an officer authorized by the Authority to perform

functions of an Authorized Officer under these Statutes or, if no officer is so

authorized, the Authority.

d. “Misconduct” means conduct prejudicial to good order or University discipline,

or unbecoming of a gentleman / lady and includes any act on part of a University

employee to bring or attempt to bring political or otherwise influence directly or

indirectly to bear on the University or any of its employees in respect of any

12 NDU Act, 2011 section 33 (1) provides as under:

“Service of the University.- (1) All person employed by the University in accordance with the terms and conditions of service prescribed by Statutes shall be persons in the service of Pakistan for the purposes of any court or tribunal set up by law in terms of Article 212 of the Constitution of the Islamic Republic of Pakistan: Provided that any provision as regards the terms and the conditions of the employment of persons in the service of Pakistan in general or in comparable employment notwithstanding the service of persons employed by the University shall be entirely governed by the terms and conditions prescribed by the relevant Statutes”. Matter relating to the appointment, duties and functions, promotion, transfer, punishment, retirement or other terms and conditions of service of a university employee.

e. “Penalty” means a penalty which may be imposed under these Statutes.

4. Grounds for Penalty. Authority may proceed to impose one or more penalties, where a University employee, in the opinion of the Authority:

a. Is inefficient or has ceased to be efficient.

b. Is guilty of misconduct, or intellectual dishonesty; or

c. Is corrupt, or may reasonably be considered corrupt; because:

(1) He / she is in possession (for which he / she cannot reasonably account) of

pecuniary resources or of property disproportionate to his / her known

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sources of income.

(2) He / she has assumed a style of living beyond his / her ostensible means.

(3) He / she has persistent reputation for being corrupt; or

d. Is engaged, or is reasonably suspected of being engaged in subversive activities,

or is reasonably suspected of being associated with others engaged in subversive

activities, or is guilty of disclosure of sensitive/ classified information to any

unauthorized person, and his retention in the University is, therefore, prejudicial

to the interests of the University,

5. Penalties. The following are the minor and major penalties:

a. Minor Penalties

(1) Censure.

(2) Withholding or stoppage, for a specified period, of promotion or

increment otherwise than for unfitness for promotion or financial

advancement in accordance with the Statutes or orders pertaining to the

service or post.

(3) Stoppage, for a specific period, at an efficiency bar / stage of the pay

scale, otherwise than for unfitness to cross the bar / stage.

(4) Recovery from pay of the whole or any part of any pecuniary loss caused

to the University by negligence or breach of orders.

(5) Such fine as may be deemed appropriate.

b. Major Penalties

(1) Reduction to a lower post, grade or stage of the pay scale.

(2) Reduction in the duration of service contract.

(3) Termination of contract in respect of a contract employee.

(4) Removal from University service of an employee on permanent service.

(5) Dismissal from University service of an employee on permanent service.

Notes:

1. The order, to withhold one or more increments, or imposing reduction to a lower

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stage in a time scale, shall indicate the period for which the withholding or

reduction is imposed.

2. Removal from service does not, but dismissal from service does disqualify the

individual for future employment within the NDU.

6. The Procedure to be observed by the Inquiry Officer / Board of Inquiry / Inquiry

Committee. Where an Inquiry Officer or Board of Inquiry / Inquiry Committee is appointed, the Authorized Officer shall:

a. Frame a charge and communicate it to the accused together with statement of the

allegations explaining the charge and any relevant circumstances which are

proposed to be taken into consideration;

b. Require the accused, within a reasonable time, which shall not be less than seven

days or more than fourteen days from the day the charge has been communicated

to him / her, to put in a written defense and to state at the same time whether

he/she desires to be heard in person. If accused fails to respond in writing within

stipulated time the Inquiry Officer / Board of Inquiry / Inquiry Committee, as the

case may be, shall proceed in absentia.

c. The Inquiry Officer or the Board of Inquiry / Inquiry Committee, as the case may

be, shall enquire into the charge and may examine such oral or documentary

evidence in support of the charge or in defence of the accused as may be

considered necessary. In doing so the statements of witnesses shall be recorded in

presence of the accused and the accused shall be entitled to cross examine the

witnesses produced against him / her.

d. The Inquiry Officer or the Board of Inquiry / Inquiry Committee, as the case may

be, shall hear the case from day to day and no adjournment shall be given except

for reasons to be recorded in writing. However, every adjournment with reasons

thereof shall be reported forthwith to the Authorized Officer. Normally no

adjournment shall be for more than a week.

e. Where the Inquiry Officer or the Board of Inquiry / Inquiry Committee, as the

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case may be, is satisfied that the accused is hampering, or attempting to hamper

the progress of the inquiry, he / she or it shall administer a warning, and if

thereafter he / she or it is satisfied that the accused is acting in disregard of the

warning, he / she or it shall record a finding to that effect and proceed to complete

the inquiry in such a manner as he / she or it thinks best suited to do substantial

justice.

f. The Inquiry Officer or the Board of Inquiry / Inquiry Committee, as the case may

be, shall within ten days of the conclusion of the proceedings or such longer

period as may be allowed by the Authorized Officer, submit his / her or its

findings and the ground thereof to the Authorized Officer in four parts: summary

of the case; proceedings; findings; and recommendations.

g. The Inquiry Officer or the Chairperson of the Board of Inquiry / Inquiry

Committee, as the case may be, shall preferably be senior in rank / designation to

the defendant.

7. Opportunity to Show Cause. Whereas NDU Act, 2011 section 31 provides as under: “Except as otherwise provided, no officer, teacher or other employee of the University

holding a permanent post shall be reduced in rank or removed or compulsorily retired

from service unless he has been given a reasonable opportunity of showing cause against

the action proposed to be taken;”

In case it is decided to impose a penalty, following procedure shall be adopted: -

a. The defendant shall be served with a final show cause notice, communicating to him /

her the penalty to be imposed and the grounds thereof along with a copy of the

inquiry report, if any, giving him / her a reasonable opportunity, which shall not be

less than seven days and not more than fourteen days, to defend himself / herself

against the proposed action.

b. On receipt of the written reply of the final show cause notice, and after hearing the

accused in person, if he / she so desires, the Authority shall communicate orders as

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appropriate.

c. If accused fails to respond in writing within stipulated time the Authority shall

proceed in absentia.

8. Powers of Inquiry Officer/ Board of Inquiry/ Inquiry Committee. For the purpose of

an inquiry under these Statutes, the Inquiry Officer or the Board of Inquiry / Inquiry Committee,

as the case may be, shall have the powers available to a civil court, trying a suit under the Code

of Civil Procedure, namely:

a. Summoning and enforcing the attendance of any person from the University and

examining him / her on oath.

b. Requiring the discovery and production of documents.

c. Receiving evidence on affidavits.

d. Issuing commissions for the examination of witnesses or documents.

9. Appeal. Whereas NDU Act, 2011 section 32 provides as under:

“Appeal to the Syndicate and the Senate.

Where an order is passed imposing penalty on any officer (other than the President), teacher or other employee of the University or altering or interpreting to his disadvantage the prescribed terms or conditions of his service, he shall, where the order is passed by any officer or teacher of the University other than the President, have the right to appeal to the Syndicate against the order and, where the order is passed by the President, have the right to appeal to the Senate;” a person on whom a penalty is imposed under these Statutes shall have the right to appeal, within thirty days of the issuance of the order imposing the penalty, to the appropriate Appellate Authority as specified in these Statutes.

10. Appearance of Counsel. No party to any proceedings under these statutes before the Authority, the Authorized Officer, or Inquiry Officer / the Board of Inquiry / Inquiry Committee shall be represented by an advocate.

11. Re-instatement. If an accused ordered to proceed on leave, or placed under suspension, in pursuance of an order under these Statutes, is subsequently re-instated, without imposition of any penalty, the period of such leave or suspension shall be treated as duty.

12. Powers of the President NDU in Legal Matters. The President NDU may:

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a. Commence, institute, prosecute, defend, compound, settle, compromise, adjust,

refer to arbitration, withdraw or abandon any legal proceedings by or against the

National Defence University or its Authorities or its Officers or a member of any

of its organizations / bodies / colleges / centres / institutes / teaching departments /

branches or any employee / student thereof concerning the affairs of the

University.

b. Cause appearance for and on behalf of the University in any court and before any

tribunal or any officer, in any action or proceeding or matters regarding the

University, to promote or safeguard or defend its interest, prestige and image.

13. Powers of the Senate to Annul Proceedings. NDU Act section 17 (2) (i) authorizes the

Senate “to annul by order in writing the proceedings of any Authority or officer if the Senate is satisfied that such proceedings are not in accordance with the provisions of this Act, Statutes or Regulations after calling upon such Authority or officer to show cause why such proceedings should not be annulled.”

14. Residuary Provisions. In matters of procedural details, the instructions and

clarifications, as issued by the Federal Government shall apply mutatis mutandis in the case of these Statutes.

15. Authorized Officers, Authorities and Appellate Authorities. The Authorized Officers, Authorities and Appellate Authorities of the University shall be as under:

Status of Accused Authorized Officer Authority Appellate Authority

OG-I & Above President NDU Syndicate Senate

SG-I to SG-VIII Head of Section/ Department/Branch Registrar President

Those who have resigned and list the reasons for each.

Resigned Employees

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2012-13 only

Sr. Name Designation Reason for Resignation

7. Prof Dr. Riffat Hussain Professor For Fellowship8. Dr. Bilal Munshi Asst. Prof For availing better opportunity9. Dr. Brig Tughral Asst. Prof For availing better opportunity10. Syed Muhammad Ali Lecturer For availing better opportunity11. Dr. Tasweer Hussain

ShahAsst. Prof For availing better opportunity

12. Dr. Nazya Fiaz Asst. Prof For availing better opportunity

Those who have been deputed and list the reasons for each.

NIL

Those who have been terminated and list the reasons for each.

NIL

Annex L

Who keeps the faculty personnel files? Who has access to them? What is contained in the files?

ANNEX M

Copies of notifications concerning the faculty appt criteria.

Only NDU Statutes and /or Minutes of the meetings including HEC Rules and regulations / instructions are available for faculty appt criteria, no such notifications are issued by concerned authorities.

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ANNEX N

ANNEX O

Please provide resumes (curriculum vitae) for each member of the teaching faculty for each department. Attached to each CV should be the names and levels of the courses this faculty member is teaching in 2012-2013; the number of years this faculty member has been employed. Do you use the QEC form from HEC? Please provide the form you use.

CV are Attached as Appendix D

Query regarding names and levels of the courses this faculty member is teaching in 2012-2013 is fwd to Coord FCS.

ANNEX P

Please provide us with any other reports which would indicate faculty member’s qualified for the position for which the person was hired.

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Sr. Name Designation / Post Education

1. Dr Pervaiz Iqbal Cheema Professor (IR) /Dean FCS

PhD

Deptt of GPP

2. Dr Syed Bashir Hussain Professor / HOD GPP PhD Foreign

3. Dr Sarfraz Hussain Ansari Asst Prof PhD

4. Dr Shahzad Hussain Asst Prof PhD

5. Mr. Shafei Moiz Hali Asst Prof MS Foreign

6. Brig (R) Tahir ul Mulk Kahloon Asst. Prof MS Foreign

Deptt of PCS

7. Dr Abdur Rehman Asst Prof PhD Foreign

8. Dr Mansoor Umer Khan Asst Prof PhD Foreign

9. Ms. Asma Shakir Khawaja Asst Prof MPhil

10. Ms. Maria S. Effendi Asst Prof MS Foreign

11. Ms. Arshi Saleem Hashmi Asst Prof MS Foreign

12. Mr. Syed Ali Irtiza Lecturer Masters

Dept of S&NS

13. Dr. Zulfqar Khan Professor/ HOD SNS PhD Foreign

14. Dr. Brig (R) Tughral Yamin Asst Prof PhD

15. Dr. Rizwana Karim Abbasi Asst Prof PhD Foreign

16. Mr. Aqab Malik Asst Prof MS Foreign

17. Mr. Humayoun Khan Lecturer MPhil

18. Mr. Nasir Mehmood Lecturer MPhil

Dept of IR

19. Dr Nazaya Fayyaz Asst Prof PhD Foreign

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20. Mr. Shakeel Ahmed Asst Prof MPhil / MS Foreign

21. Ms. Nargis Zahra Lecturer MPhil

22. Mr. Syed Muhammad Ali Lecturer Masters

Dept of LMS

23. Dr Tahir Saeed Assoc Prof PhD

24. Mr. Umer Iftikhar Malik Lecturer MS Foreign

25. Mr. Adnan Jameel Lecturer MS Foreign

26. Maj (R) Eshfaq A. Khan Lecturer MPhil

27. Mr. Syed Ameer Ali Lecturer Masters

Annex Q & Annex R from Finance

Excel Sheet by Imran

ANNEX S

What HR positions are vacant?

Process of Terminating Employees

See ANNEX K

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ANNEX “T”

ANNEX “U”

Annex ‘V’

Placed at table 2

Event Calendars

Annex ‘W’

Placed at table two

Admission Ad 2011 & 2012 (Fall and Spring each)

Anx-X & Anx Y

(Excel Sheet by Imran)

Documents

TABLE OF CONTENTS Ser Subject Page No / Table SECTION …Designation wise list of average salary for faculty on tenure track and without tenure track. Answer:- Complete data is attached