FY14-15 Annual IT Survey

AASHTO Technical Subcommittee for Software and Technology

Saratoga Springs, NY

April 20, 2015

Status

Survey conducted

September 18, 2014 - December 11, 2014

History of Responses

Number of Responses

FY00-01 = 19

FY01-02 = 27

FY02-03 = 20

FY03-04 = 29

FY04-05 = 38

FY05-06 = 40

FY06-07 = 49

FY07-08 = 35

FY08-09 = 41

FY09-10 = 42

FY10-11 = 36

FY11-12 = 33

FY12-13 = 27

FY13-14 = 24

FY14-15 = 33

0

10

20

30

40

50

6000-01

01-02

02-03

03-04

04-05

05-06

06-07

07-08

08-09

09-10

10-11

11-12

12-13

13-14

14-15

Top Three Agency IT Projects

• Pavement management systems

• Asset management

• Document Management

• Mobile Development / Accessibility

• Intelligent Transportation System (ITS)

• Oversize / Overweight Routing System

New / Emerging

Technologies

• Mobile Devices

• 18 (2013) 20 (2014)

• Increased use of Cloud Computing

• 6 (2013) 11 (2014)

• GIS

• 14 (2014)

Mobile Devices

Top three agency business processes that could be

improved through the use of mobile technology

• Inspection Activities - construction, bridge,

ordinary maintenance, environmental, etc.

• Asset Management

• Inventory – signs, signals, utilities, fleet, etc.

• Incident reporting, traffic congestion &

information, roadway conditions

• Construction Management

• Citizen issue reporting

Mobile devices (FY2015)

- Internal use and/or support

Mobile devices (anticipated for FY2016)

- Internal use and/or support

Mobile devices (FY2015)

- External use (by the public)

Mobile devices (anticipated for FY2016)

- External use (by the public)

Cloud Computing

Integration of externally hosted application data with

internal applications or databases

Yes - 17

Not Sure - 3

No - 10

Cloud Computing

Current Software as a Service (SaaS) applications in

agencies

• Email, Calendaring, WebEx, etc. o Office 365

• SalesForce, ServiceNow

• Time, Leave and Attendance system

• Miscellaneous Applications o 511 system

o SharePoint

o Structure Inventory Mgmt System

o Bridge inspection

o Railroad Inventory Management System

o COTS survey applications

Interest in product available via State Hosted

Environment, Vendor Hosted Environment, or

AASHTOWare Software as a Service (SaaS)

Use of open source technologies and/or libraries

• Various open source tools

• Hadoop

• Linux server infrastructure/

Apache

• PDF Sharp, Java Script, Boot

Strap, PHP

• JBOSS, JAVA libraries, JSON SQL

lite

• Several development tools,

code testers, viewers

Yes - 15

No - 14

Use of crowd-sourcing applications/data

• Twitter,

Facebook,

Instagram

• SurveyMonkey

• GovDelivery

• WAZE

Yes - 9

No - 20

Not Sure – 1

Infrastructure

- Agency implementation or planning of a Data

Warehouse or “Big Data” Initiative

Not Sure

No Current Plans

Big Data Initiative

being considered

Data Warehouse in

Development

Data Warehouse has

been implemented

Infrastructure (FY2015)

- Browsers for external (by the public) use and/or

support

Infrastructure (FY2015)

- Server operating systems for use and/or support

Infrastructure (projected for FY2016)

- Server operating systems for use and/or support

Infrastructure (FY2015)

- Server databases for use and/or support

Infrastructure (projected for FY2016)

Server databases for use and/or support

AASHTOWare product information linked with the

agency’s GIS

No - 16

Yes - 6

Not

Sure - 8

AASHTOWare Communication

- Adequacy of AASHTOWare organization product

capability communications

16.7%

46.7%

46.7%

Are not Adequatelycommunicated

Adequately to Staff

Adequately to management

AASHTOWare Communication

Adequacy of AASHTOWare organization product

capability communications … comments

• Capabilities are communicated to known contacts;

however, information is not distributed lower in the

organization.

• AASHTO does a good job, but the news has to be heard

by the recipients.

• Communication has been focused on business areas

rather than the IT areas of the agencies. Many of the

products require a lot of behind the scenes IT

configuration to get them to work in our environment.

AASHTOWare Communication

Adequacy of AASHTOWare organization product

capability communications … comments

• Product training, solicitation, and functionality are

lacking

• Communication is inadequate. Most DOT employees

are not aware of the AASHTOWare rebranding effort

that took place 2 years ago and still refer to the software

using their old names.

From an IT organization perspective, specific areas

that should be improved in AASHTOWare product

delivery

2013 2014

• Improved quality and testing (6) (7)

• Speed to market (6) (7)

• Mobile development (4) (2)

• Reduce licensing fee (1) (1)

• Configurable (2)

Additional information or comments on the survey

• Many states have in-house non-AASHTOWare applications

for engineering functions that could be shared. AASHTO

could serve as a catalog source and clearing house for

states to exchange or provide applications to one another.

• Reduce the number of questions on the survey to secure

more timely responses and also a larger number of

responses. If there is a desire to continue to use all these

questions, consider asking half of the questions one

year and the other half the following year.

Questions

Judy B. Skeen, P.E.

AASHTO Bridge Project Manager