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YMCA Lone Star Swim Championship - July 21-24, 2016

LONE STAR 2016

YMCA TEXAS STATE SWIM CHAMPIONSHIPFRISCO, TEXAS

JULY 21-24

Hosted by: Dallas Metropolitan YMCA

CONTENTS

General Information Page 2Schedule Page 3Entry Information Page 4Eligibility and Official’s Information Page 5Entry Times Page 6Meet Fees and Payment Page 7Scoring, Awards and Finals Sessions Page 8Meet Rules Page 9Schedule of Events Pages 10-13Coaches Checklist Page 14Entry Forms:

Time Trial Verification Form Page 15Consolidated Individual Swimmer Entry Form Page 16

GENERAL INFORMATION1


MEET MANAGEMENT:Meet Director - Theresa Brown theresabrown@ misdmail.org 610-529-0537League Commissioner - Robert Timmer [email protected] 214-620-1957

LOCATION:Frisco ISD Natatorium, 7411 First Street, Frisco, TX 75034 (469) 633-6160

FACILITY:Opens at 7:00am Daily

PARKING:Park in designated spaces only

ACCOMODATIONS:Home 2 Suites by Hilton, 2000 Parkwood Blvd., Frisco 75034King Studio Suite $109 + tax per night, 2 Queen Studio Suite $119 + tax per night

Comfort Suites 9700 Dallas Parkway, Frisco 75034Single King $104 + tax per night, Double Queen $109 + tax per night

Aloft Frisco, 3202 Parkwood Blvd., Frisco 75034Double Queen $119 + tax per night

VENDORS:D&J Sports will be selling Lone Star Meet T-Shirts, swim apparel and accessories and prelim Heat Sheets.

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mailto:[email protected]



SCHEDULE

TENTATIVE MEET SCHEDULE:

Final Schedule will be published by Wednesday, July 20th

Thursday 1:00pm-3:00pm Mandatory Coaches Check-in 2:00pm-3:00pm Coaches Meeting 3:00pm-3:45pm Session Warm-up 4:00pm Session Begins – 11 & Older

Friday and Saturday 7:30am-8:15am Session Warm-up 8:30am Session Begins – 11 & Older

1:00pm-1:45pm Session Warm-up2:00pm Session Begins – 10 & Under

5:00pm-5:45pm Session Warm-up 6:00pm Finals Sessions Begins

Sunday 7:30am-8:15am Session Warm-up 8:30am Session Begins – 11 & Older

11:30am-12:15pm Session Warm-up12:30pm Session Begins 10 & Under

2:30pm Parade of Athletes

3:00pm-3:45pm Session Warm-up 4:00pm Finals Session Begins

COACHES RELAYS AND AWARDS CEREMONY IMMEDIATELY FOLLOWING SUNDAY FINALS SESSION

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ENTRY INFORMATION

ON TIME ENTRIES AND REGISTRATION:Team Registration, Individual and Relay Entries, Roster, Proof of Insurance and Certifications due on July 14th.

PAYMENT: Credit Card or JE information is available on the financial form. If you choose to pay via check please make arrangements for check drop off with Jennifer Pewit via phone at 214-934-8034.

EMAIL TEAM MANGER Entry file and ALL REMAINING DOCUMENTS by midnight on July 14th to: [email protected] and [email protected]

Note: All entries should be submitted via Team Manager. If you do not have a copy, please download the free version of Hy-Tek Lite found on the Hy-Tek website.

LATE ENTRIES:Only Individual and Relay entries will be accepted after the initial deadline. Late entries for individual and relays will be accepted until 5:00pm on Monday, July 18th. All late entries should be sent to both Jennifer and Theresa.

RELAY ENTRIES: Relay team entries must be received by the due dates/times listed above. They may be turned in without swimmer names, but must include entry time. Swimmer and alternate names may be added on the day of the meet by 2:00pm on Saturday and

12:30pm on Sunday If you do not have a relay entered into the event by the above dates, you cannot add one during the meet.

Please enter all possible relays and scratch as necessary.

NOTES: Entries received after the deadlines may not be included in the heat sheet.

NO ENTRIES WILL BE ACCEPTED AFTER MONDAY, JULY 18th.

Your email with entries will be acknowledged via email where you will also receive an entry list in return. Please review this document carefully as you are responsible for any swimmers/relays that may have been omitted and/or times entered incorrectly.

BRING HARD COPY RESULTS OF EACH MEET YOUR TEAM PARTICIPATED IN THAT WILL BE USED AS A TIME QUALIFICATION WITH YOUR ENTRIES. THERE IS A $50 FINE FOR EACH NON-QUALIFYING TIME RESULT THAT CANNOT BE VERIFIED.

ELIGIBILITY INFORMATION4


ELIGIBILITY OF TEAMS: Teams must be YMCA swim teams. Teams may have USA Charters as long as the official YMCA name is listed

on the USA Certificate of Insurance. Year around teams must have competed in at least 2 YMCA Scheduled League Meets since January 1st. Summer

only teams must have competed in at least 2 YMCA scheduled League Meets since June 1st. Teams must declare which division they will compete in on the Team Registration Form. Year around teams are

those that practice as a team for 5 months or more. Summer teams are those that practice as a team for less than 5 months. Year around teams are only eligible to compete in the year-around division. Summer teams may compete in either division.

Teams must be from Texas, New Mexico, Louisiana, Oklahoma and Arkansas. Teams outside of these states may petition for inclusion.

ELIGIBILITY OF COACHES: Coaches must be staff or volunteer members of the YMCA that they are representing. Coaches must possess the following certifications. The certifications must be current and copies of the

certifications must be submitted with the coach’s registration form.o CPRo First Aido Principles of YMCA Competitive Swimming & Diving

Offered on-line through YMCA of the USA via the LCDCo One of the following:

YMCA Lifeguarding Red Cross Lifeguarding YMCA Aquatic Safety Assistant Red Cross Coaches Safety Training

ELIGIBILITY OF SWIMMERS: Swimmers must be registered members of the YMCA Swim Team that they are representing by July 1st.

o Complete Lone Star Team Roster or attach a similar roster with required information Swimmers must have represented only one YMCA team since June 1st. Swimmers must have participated in at least 2 YMCA Scheduled League meets with the YMCA team they are

representing at the Lone Star Meet since January 1st.o Only one meet per day will count toward eligibility.

Swimmers 9 years and older must have proof of meeting the minimum qualifying time for each individual event they have entered.

Swimmers age is determined on the date the meet begins. Each swimmer may compete in a total of 10 individual events for the entire meet. Each swimmer may compete in only one relay per day. Swimmers may only compete in their own age group for individual events. No swimming up or down.

ELIGIBILITY OF OFFICIALS: To be eligible to officiate during the Lone Star Swim Championship Meet, Swim Officials must be currently

certified by YMCA of the USA and must have officiated in a minimum of three full meet sessions at YMCA meets since May 1st.

The determination of whether or not this eligibility requirement has been accomplished shall be at the sole and absolute discretion of the Lone Star Championship Official’s Eligibility Committee which shall consist of the following persons: Meet Referee, Meet Director and League Commissioner for the Dallas Metro YMCA Swim Championship

If you are interested in officiating, please send an email to Bobby Timmer [email protected]. ENTRY TIMES

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QUALIFICATION TIMES: Qualification times are applicable for swimmers 9 years of age and older. The minimum qualifying times for each event are listed in the meet event schedule. Swimmers must have swum at least the qualifying time or faster to enter an event. The time entered must have been swum in a meet and be listed in verifiable results or in a

documented time trial form. Entries with ‘no times’ or times not meeting the qualifying times will NOT be accepted or

entered. Money submitted for these times will NOT be refunded.

Note: You may submit entry times earned during a USA Swimming or High School meet.

GOAL TIMES: Goal times apply to swimmers 8 years of age or younger. These are not qualifying times to enter the meet, but should be considered in your decision to

enter a swimmer Swimmers should have participated in the event prior to entering them in this meet so that you

do have a bona fide entry time.

PROOF OF TIMES: If a swimmer does not achieve the minimum qualifying time for the event they have competed

in, the coach will be asked to show proof of the swimmer meeting the qualifying time. Meet Results and Time Trial Verification Forms (attached) may be used to prove the entry time. If proof cannot be shown, the team will be charged a penalty fee of $50 for each infraction. The

penalty fee MUST be paid immediately. If that fee is not paid immediately, the swimmer will be disqualified from the remainder of the meet.

A Time Trial Verification Form MUST BE SUBMITTED for all entries that cannot be proven by meet results. It MUST BE submitted with the swimmers entries to be considered proof of time.

All Dallas Swim Team League meet results should be on file with Jennifer Pewitt to be used as proof of times.

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MEET FEES AND PAYMENT

ENTRY FEES:

Individual Entry $ 5.50 per eventIndividual Late Entry $ 10.00 per event

Relay Entry $ 20.00 per eventRelay Late Entry $ 35.00 per event

Preliminary Heat Sheets $ 5.00 (for all prelim sessions)Finals Heat Sheets $ 3.00 (per session)

PAYMENT: Parents/swimmers should submit their payment to their YMCA.

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SCORING

Points are earned during timed finals and finals events only. Events swum in the finals sessions are identified on the event schedule with an asterisk. All events not marked with an asterisk are considered timed finals and will be scored as such. Points will be awarded for individual events and relays as follows:

o 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1 Only one relay team for each YMCA will be eligible to score points. However, there will be no limit on

awards regardless of the number of relays teams entered by any YMCA. The points by second and subsequent relay teams of a YMCA swimming more than one relay are awarded to the next eligible relay team from another YMCA.

AWARDS

Swimmers earning places First through Sixteenth - MedalsRelay Swimmers earning places First through Tenth - Medals

Individual High Point Awards for First, Second & Third Place - PlaqueBoys & Girls - 6 & Under, 7-8, 9-10, 11-12, 13-14, 15-21

Team AwardsSummer Division places First through Fifth - PlaqueYear-Around Division places First through Fifth - Plaque

FINALS SESSIONS

Events swum in finals sessions are identified on the event schedule with an asterisk. These events will be swum during preliminaries with the Top 16 event finishers of the preliminary heats returning in the evening to swim in the finals sessions.

Swimmers finishing in 17th and 18th place are considered alternates and should check in for Finals in the event that a swimmer placing 1st through 16th does not arrive to swim their event.

Swimmers placing 1st through 18th that cannot return to swim their Finals event should scratch the event with the Meet Director within 20 minutes after preliminary results are posted so that alternate swimmers may be notified. Swimmers not meeting the scratch deadline are subject to being disqualified from the event that they did not scratch along with all future scheduled events.

The Consolation Heat will consist of finishers placing 9th through 16th and swill be swum first. The Championship Heat will consist of finishers placing 1st through 8th and will be swum second. Swimmers in the Consolation Heat will finish no higher than 9th place regardless of their finish time. Preliminary events with eight or fewer swimmers will be swum as timed finals during the Finals session

for that event. There are no preliminary relay events. All relays are swum as timed finals.

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MEET RULES

Disqualification slips will be submitted for rules infractions. If you disagree with a disqualification that has been called on your swimmer, you may file an appeal using the Protest Form found at the Official’s Table.

The appeal must be submitted to the Meet Referee no later than thirty minutes after the finish of the last heat of the event in which the Appeal is applicable.

The No False Start Rule applies to all age groups. If a swimmer misses or scratches a preliminary event, he/she is not eligible for the event in the

Finals Session. If a swimmer fails to appear for a Finals Event in which he/she is qualified without officially

scratching with the Meet Director, he/she will be removed from that Finals event and ALL Finals events in which he/she will participate in.

If a swimmer fails to appear for a preliminary heat, swim-off or timed final, the swimmer is disqualified from that event. He/she may compete in other events he/she is entered into.

Swimmers age 7-21 MUST swim in their own age group for all individual events. Swimmers age 6 or younger may swim in the 6 & Under and 8 & Under events. Swimmers

aged 6 and younger will accrue team points in the 8 & Under events but are eligible for high point awards in only those events designated as 6 & Under.

There must be at least one swimmer in the specified age group of each relay. The other three swimmers may swim-up.

Large Ice Chests and Coolers are not allowed in the spectator area during preliminary sessions. There should be no Ice Chests or Coolers of any size it the stands during Finals Sessions.

Only swimmers, coaches, officials and meet volunteers with valid credentials are allowed on the pool deck.

Team tents and canopies may be set up outside the natatorium on the lawn. The last 15 minutes of each warm-up session will be designated for dive starts. Odd numbered

lanes should dive from the start end of the pool. Even numbered lanes should dive from the turn end bulkhead.

Spectators should not ‘hold’ seats for others in the bleachers. Spectators, coaches and swimmers are refrained from using noise makers throughout the meet.

Noise makers may be used only during the parade portion of the events. Swim caps will be strictly monitored and must follow either the YMCA branding guidelines or

wear a SOLID color cap without logos. Swimmers who do not have caps which follow these guidelines must turn their caps inside to comply with this rule.

YOU MUST HAVE VALID CREDENTIALS TO BE ON DECK OR ENTER HOSPITALITY.

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EVENT SCHEDULE - THURSDAY

Afternoon Session Warm-up: 3:00pm Session Starts: 4:00pm

Girls Qualifying Event and Qualifying Boys Event # Time Distance Time Event # 1 8:24.54 11-12 500 Free 8:05.06 2 3 7:57.04 13-14 500 Free 7:33.53 4 5 7:57.04 15-21 500 Free 7:33.53 6 7 7:53.38 11-12 400 IM 7:56.48 8 9 7:17.46 13-14 400 IM 7:19.89 10 11 7:17.46 15-21 400 IM 7:19.89 12 13 11-21 400 Free Relay 14

NOTE:Each YMCA may submit only one relay in Event 13 and 14 (11-21 400 Free Relay). Relay points will be awarded as applicable.

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EVENT SCHEDULE - FRIDAY

Morning Session Warm-up: 7:30am Session Starts: 8:30am

* The top 16 individual finishers during preliminaries will swim again during the finals sessions for events with an asterisk.

Girls Qualifying Event and Qualifying Boys Event # Time Distance Time Event # 15 1:39.38 *11-12 100 IM 1:41.28 16 17 1:29.70 *13-14 100 IM 1:26.93 18 19 1:29.70 *15-21 100 IM 1:26.93 20 21 52.57 *11-12 50 Fly 48.76 22 23 44.96 *13-14 50 Fly 41.96 24 24 44.96 *15-21 50 Fly 41.96 26 27 2:02.46 *11-12 100 Back 1:59.70 28 29 1:48.19 *13-14 100 Back 1:44.17 30 31 1:55.71 *15-21 100 Back 1:49.02 32 33 3:27.34 11-12 200 Free 3:35.33 34 35 3:24.34 13-14 200 Free 3:18.57 36 37 3:24.34 15-21 200 Free 3:18.57 38

Afternoon Session Warm-up: 1:00pm Session Starts: 2:00pm

Girls Qualifying Event and Qualifying Boys Event # Time Distance Time Event #39 2:24.44 8&U 100 IM 2:22.83 4041 1:57.10 *9-10 100 IM 2:14.61 4243 37.50 8&U 24 Fly 34.22 4445 1:07.46 *9-10 50 Fly 1:02.48 4647 1:11.62 8&U 50 Back 1:10.26 4849 2:19.39 *9-10 100 Back 2:19.00 5051 2:15.09 8&U 100 Free 2:05.39 5253 3:48.07 9-10 200 Free 3:50.29 54

Finals Session Warm-up: 5:00pm Finals Starts: 6:00pm

Girls Qualifying Event and Qualifying Boys Event # Time Distance Time Event #41 *9-10 100 IM 4215 *11-12 100 IM 1617 *13-14 100 IM 1819 *15-21 100 IM 2045 *9-10 50 Fly 4621 *11-12 50 Fly 2223 *13-14 50 Fly 2424 *15-21 50 Fly 2649 *9-10 100 Back 5027 *11-12 100 Back 2829 *13-14 100 Back 3031 *15-21 100 Back 32

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EVENT SCHEDULE - SATURDAY Morning Session Warm-up: 7:30am Session Starts: 8:30am* The top 16 individual finishers during preliminaries will swim again during the finals sessions for events with an asterisk.

Girls Qualifying Event and Qualifying Boys Event # Time Distance Time Event #55 1:01.68 *11-12 50 Back 1:01.89 5657 55.29 *13-14 50 Back 55.03 5859 55.29 *15-21 50 Back 55.03 6061 1:44.24 *11-12 100 Free 1:41.55 6263 1:33.81 *13-14 100 Free 1:34.10 6465 1:34.96 *15-21 100 Free 1:34.10 6667 1:58.98 11-12 100 Breast 1:56.37 6869 1:47.26 13-14 100 Breast 1:46.65 7071 1:47.26 15-21 100 Breast 1:46.65 7273 1:45.07 11-12 100 Fly 1:48.41 7475 1:42.32 13-14 100 Fly 1:36.41 7677 1:42.32 15-21 100 Fly 1:36.41 78

Afternoon Session Warm-up: 1:00pm Session Starts: 2:00pmGirls Qualifying Event and Qualifying Boys Event # Time Distance Time Event #79 40.74 6&U 24 Back 41.34 8081 39.43 7-8 24 Back 37.61 8283 1:10.66 *9-10 50 Back 1:15.67 8485 1:23.49 6&U 50 Free 1:18.15 8687 1:04.90 7-8 50 Free 1:05.78 8889 1:54.42 *9-10 100 Free 1:58.24 9091 1:18.96 8&U 50 Breast 1:13.03 9293 2:07.37 9-10 100 Breast 2:16.73 9495 1:21.58 8&U 50 Fly 1:15.43 9697 2:05.42 9-10 100 Fly 2:05.42 9899 8&U 100 Med Relay 100101 9-10&U 200 Med Relay 102

Finals Session Warm-up: 5:00pm Finals Starts: 6:00pmGirls Qualifying Event and Qualifying Boys Event # Time Distance Time Event #103 11-12&U 200 Med Relay 104105 13-14&U 200 Med Relay 106107 15-21&U 200 Med Relay 10883 *9-10 50 Back 8455 *11-12 50 Back 5657 *13-14 50 Back 5859 *15-21 50 Back 6089 *9-10 100 Free 9061 *11-12 100 Free 6263 *13-14 100 Free 64

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65 *15-21 100 Free 66EVENT SCHEDULE - SUNDAY

Morning Session Warm-up: 7:30am Session Starts: 8:30am

* The top 16 individual finishers during preliminaries will swim again during the finals sessions for events with an asterisk.

Girls Qualifying Event and Qualifying Boys Event # Time Distance Time Event #109 55.49 *11-12 50 Breast 52.85 110111 51.75 *13-14 50 Breast 47.37 112113 51.75 *15-21 50 Breast 47.37 114115 48.33 *11-12 50 Free 47.57 116117 43.53 *13-14 50 Free 42.86 118119 43.53 *15-21 50 Free 42.86 120121 3:27.58 11-12 200 IM 3:48.48 122123 3:17.26 13-14 200 IM 3:11.89 124124 3:17.26 15-21 200 IM 3:11.89 126

Afternoon Session Warm-up: 11:30am Session Starts: 12:30pm

Girls Qualifying Event and Qualifying Boys Event # Time Distance Time Event #127 38.74 8&U 24 Breast 38.28 128129 1:05.68 *9-10 50 Breast 1:03.41 130131 37.96 6&U 24 Free 35.87 132133 28.84 7-8 24 Free 26.60 134135 58.08 *9-10 50 Free 56.04 136137 8&U 100 Free Relay 138139 9-10&U 200 Free Relay 140141 4:02.48 9-10 200 IM 4:11.12 142

Finals Session Warm-up: 3:00pm Finals Starts: 4:00pm

Girls Qualifying Event and Qualifying Boys Event # Time Distance Time Event #143 11-12&U 200 Free Relay 144145 13-14&U 200 Free Relay 146147 15-21&U 200 Free Relay 148129 *9-10 50 Breast 130109 *11-12 50 Breast 110111 *13-14 50 Breast 112113 *15-21 50 Breast 114135 *9-10 50 Free 136115 *11-12 50 Free 116117 *13-14 50 Free 118119 *15-21 50 Free 120

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COACHES CHECKLIST

Items to Submit with Entries: Team Registration / Financial Information Form. Coaches Registration & Copies of Certifications. Team Roster. Submit Meet Manager Disk & Printout of Entries Entry Report by name from Team Manager - if you do not have this software, you may download a free

copy of Team Manager Lite from Hy-Tek by visiting: http://www.hy-tekltd.com/downloads.html A time must be recorded for each event - “No Time” is not allowed and the event will not be entered. Time Trial Verification Forms for any time that cannot be proved with meet results. These must be

turned in with the meet entries. Payment.

o One team check (individual checks from parents will not be accepted)o Journal Entry Numbers (for Dallas Metro YMCA Branches only)o YMCA Certificate of Insurance (see page 9 for instructions)

Items to Bring to the Coaches Meeting:o Meet Results for proof of times. (Time Trial Verification Forms should have already been

submitted with the meet entries)o Copy of your entries.

Items to Bring to the Meeto Meet Results for proof of times.o Copy of your entries.

Please Make Sure of Following:o Team form is completely filled out with signatures and the amounts are verified.o All individual entries have times. A time must be recorded for each individual event - “No

Time” is not allowed and the event will not be entered.o Payment is included with entries. We will not invoice after the meet.o Copies of current coach’s certifications are submitted with the entries.o Make a copy of all entry forms for your records.o Tell your YMCA Aquatic Director or Executive Director the name of the hotel where you are

staying.o Team swim cap complies with the YMCA branding guidelines.

Note: Lane Assignments for Warm-Up will be posted at the Natatorium.

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TIME TRIAL VERIFICATION FORM

Team Name: Team Code:

Date of Time Trial:

Last Name: First Name: MI:

Female: Male: Birthdate: Age on July 21, 2016:

(Month) (Day) (Year)

1. First Event Stroke Distance

FR BR BK FL IM 24 50 100 200 400 500

Timer 1 Timer 2 Official Time (Average of Timer 1 & Timer 2)

: . : . : .

2. Second Event Stroke Distance

FR BR BK FL IM 24 50 100 200 400 500


: . : . : .

3. Third Event Stroke Distance

FR BR BK FL IM 24 50 100 200 400 500


: . : . : .

YMCA Coach’s Original Signature YMCA Coach’s Printed Name Date

YMCA Swim Official’s Original Signature YMCA Swim Official’s Printed Name DateOfficial may not be a coach.

Attach Time Trial Verification Forms with meet entriesfor any times that cannot be proven with official meet results.

SIGNATURES MUST BE IN BLUE INK – ONLY ORIGINAL FORMS WILL BE ACCEPTED15

Time Trial Verification Form:


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CONSOLIDATED INDIVIDUAL SWIMMER ENTRY FORM

YMCA Swim Team: Team Code:

Last Name: First Name: MI:

Female: Male: Birthdate: Age as of July 21, 2016: (Month) (Day) (Year)

FR = Freestyle BR = Breaststroke BK = Backstroke FL = Butterfly IM = Individual Medley

Event # Stroke Distance Entry Time Fee ($5.50 per event)

1. FR BR BK FL IM 24 50 100 200 : . 400 500

2. FR BR BK FL IM 24 50 100 200 : . 400 500

3. FR BR BK FL IM 24 50 100 200 : . 400 500

4. FR BR BK FL IM 24 50 100 200 : . 400 500

5. FR BR BK FL IM 24 50 100 200 : . 400 500

6. FR BR BK FL IM 24 50 100 200 : . 400 500

7. FR BR BK FL IM 24 50 100 200 : . 400 500

8. FR BR BK FL IM 24 50 100 200 : . 400 500

9. FR BR BK FL IM 24 50 100 200 : .

400 50010. FR BR BK FL IM 24 50 100 200 : .

400 500

TOTAL FEES:

Note: Entries with no times and times not meeting the qualifying time will not be entered.Attach Time Trial Verification Forms for any times that cannot be proven with meet results.

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Swimmer Information:

Documents

T - WordPress.com … · Web viewEntry Report by name from Team Manager - if you do not have this software, you may download a free copy of Team Manager Lite from Hy-Tek by visiting: