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Susan Wyatt Sedwick, PhD, CRAAssociate Vice President for Research and Director, Office of Sponsored Projects
Campus Briefing – September 9, 2009
The American Recovery & Reinvestment Act of 2009 (ARRA)
Overview of Reporting Requirements Recipient reporting requirements outlined
in Section 1512 of the Recovery Act The requirement to report Recovery Act
award activity on FederalReporting.gov is in addition to any other technical and financial reports that may be required of the PI by the grant or contract.
OSP will be the central reporting authority for the University for all Recovery Act reports.
Reporting Deadlines
Required data elements must be reported on all awards issued by or before September 30, 2009.
If the report is not entered prior to the deadline, it cannot be entered until the next reporting period
Deadlines: October 10 January 10 April 10 July 10
Correction window
Challenges for OSP
The System will not be completed and ready for use until October 1.
Forms are still being updated and each version of the form renders the past version inoperable
Input cannot be automated so each project will require data entry
Audit scrutiny is intense Subrecipient reporting Fear of the unknown OMB Guidance: “Do your best” Additional burdens imposed by the State of
Texas
ARRA Funded Awards at The University of Texas at Austin – as of September 21, 2009
College Awards Funded Amount ARCHITECTURE 1 $50,000 COMMUNICATION 1 $216,155 EDUCATION 1 $76,000 ENGINEERING 15 $5,006,107 EXEC VP & PROVOST 1 $50,000 GEOSCIENCES 4 $1,784,852 LIBERAL ARTS 5 $556,816 NATURAL SCIENCES 42 $26,007,652.16 NURSING 1 $211,519 PHARMACY 3 $98,416 VP-RESEARCH 3 $9,472,463 SUMMARY 77 $43,529,980.16
NOTE: This data is approximate and may not reflect officially reported figures.
PI Reporting Responsibilities
PI is currently responsible only for:Submitting in the format provided the following by October 1, January
1, April 1 and July 1:• Status of Work Completed
1. Not Started2. Less than 50% Completed3. More than 50% Completed4. Completed
• Quarterly Activities/Project Description: Cumulative description of the activities accomplished since the inception of the award, inclusive of subaward activities.
• Primary Place of Performance (Main Campus, Pickle Research Campus, Marine Science Institute, MacDonald Observatory, Brackenridge Field Laboratory or other location) including street address
• Upon request, assistance will be sought for other data elements (most likely the Award Description)
Failure to submit reports in a timely manner will result in suspension of the account.
Jobs Created/Retained
Using OMB Guidance, OSP will calculate the FTEs appointed to the award
Clearing Accounts will require collaborations with the department
Treatment of tenured faculty Example: Graduate Research Assistant appointed
.50 FTE for 30 days on a project funded during the funded period (45 days) will be reported as .33 FTE [.5 X 30/45]
Example: Post Doc appointed 1.0 FTE appointed for 30 days on a project funded during the funded period (45 days) will be reported as .67 FTE [1.0 X 30/45]
Buy American Act
Section 1605 of ARRA for construction, alteration, maintenance or repair of a public building or public work Iron, steel and manufactured goods used in
the project must be produced in the US Waivers or exemptions may be
requested through OSP
Ongoing Communication
Research Administrator Network (RAN)
ARRA PI email List Research Alert VPR ARRA Website
http://www.utexas.edu/research/resources/recovery/index.php
