Support to Research, Technological Development & Innovation In Jordan SRTD Phase II Grant Guidelines and Application Process Eng. Raid Al-Ajlouni SRTD-II

Support to Research, Technological Development & Innovation In Jordan

SRTD Phase II

Grant Guidelines and Application Process

Eng. Raid Al-Ajlouni

SRTD-II is an EU Funded Project

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SRTD - I . (2007-2010) SRTD - II (2013 – 2016)

Grants60 grants

30 Research,30 Start Up Businesses.

Minimum60 grants

Minimum 40 applied research,Minimum 20 commercialization.

Areas of Interest

Agro, biotech, energy, environment (water), food, health, ICT and

nanotechnology

Energy , FoodHealth , Water

Based on national R&D priorities

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The National Agenda of Jordan (2006-2015) identified three characteristics of a growth oriented economy:

i) Innovation and technological advancement, ii) Expansion of entrepreneurial activities iii) Support of start up business.

The main keys to achieve these objectivesMatching the business sector with the research and academic community

THE NEED FOR R&D

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The main problem in the Jordanian R&D and Innovation sector has been identified as

the little

“Commercialisation & Marketing Potential” of research community output.

Main Reason

The Focus of a large part of the research community is on publishing scientific articles. not on commercialisation of RDI.

THE NEED FOR R&D

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Support Applied Research and Commercialisation

Activities through Grant Schemes

Applied Research Commercialisation

Implementation of applied research Activities in the Technology Research with a potential development into innovative services and products

Implementation of applied research Results into Commercialisation Activities for development into innovative services and products

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Definition : WHAT IS A GRANTTh

e G

rant

is

Financial donation by the contracting authority (HCST)

To support the implementation of an action (Research)

Co-financing from the beneficiary of the Total Eligible Cost

The grant beneficiary is the owner of the action and its results

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www.srtd.hcst.gov.jo

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The overall indicative amount made available under these Calls for Proposals is € 1, 800,000

To finance a minimum of 40+20 projects of:•minimum amount: € 10,000•maximum amount: € 25,000

This amount must be between the minimum and maximum percentages of total eligible costs of the action

• Minimum percentage: 50% of the total estimated eligible costs.• Maximum percentage: 80% of the total estimated eligible costs.

The 20 -50% remaining balance must be financed from sources other than the SRTD II or the European Development Fund

Grant schemes

APPLIED RESEARCH COMMERCIALISATION

€1.100,000 €700,000

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In order to be eligible for a grant, the applicant must:

• Be legal persons and resident in the Hashemite Kingdom of Jordan

• Be a specific type of organisation established in the Hashemite Kingdom of Jordan or in a Member State of the European Union

• Be directly responsible for the preparation and management of the action

The applicant will become the Beneficiary, if he have a co-applicants working with him he will be identified as the Coordinator

The Coordinator represents any other co-beneficiary and Coordinate the design and implementation of the Action.

Co-applicant(s) must satisfy the eligibility criteria as the applicant and Participate in designing and implementing the action.

Will become beneficiaries in the Action (together with the Coordinator)

Eligibility of Applicants

Applicant and co-applicants may act with affiliated entity(ies)

• Must satisfy the same eligibility criteria as Applicant and Co-applicant

• Will participate in design and implementation• Will not become beneficiary of the action• Have legal or capital structural link with the applicant

This link should exist before the call for proposals and

remain valid after the end of the action.

Eligibility of Applicants

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Duration Applied Research An action may not exceed 18 months

Commercialisation An action may not exceed 12 months

Location

Actions must take place in Jordan

Type of Actions financed under this Call

Location(s) of the action: Jordan and Neighbouring countries

Location(s) of the action: Jordan University of Science and Technology

Location(s) of the action: Dead sea, Shoneh, Jordan valley (Salt)

Location(s) of the action: Jordan, Worldwide, MENA Region

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Area Of Interest / Key area / SectorsWater: Research on

• production of Safe Water for Drinking• production of Safe Water for Agriculture and Industry• Efficiency of Water use

Energy: • Efficiency of Energy Use• production of Renewable Energy• Production of New Energy

Food: production of Safe and Affordable Food for Humans and Animals

Health: Improvement of Human Health

Type of Actions financed under this Call

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Number of applications and grants per applicantsThe Applicant• Applied Research Applicants May NOT submit more than one

application.• Commercialisation Applicants May submit more than one

application.• May Not be awarded more than one grant in each scheme.• May be a Co-Applicant in another application.

Co-Applicant• May participate in more than one application .• May participate in more than one awarded grant.• May be the Applicant in another application .

The Call for Proposals

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1 • Publicity / Info Days

2 • Concept Note & Full Application submission & registration

3 • Administrative check For the Applications

4 • Assessment of the Concept Notes

5 • Evaluation Committee’s recommendations

6 • Assessment of the Full Application

7 • Verification of Eligibility

8 • Evaluation Committee’s recommendations

9 • Contract preparation

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• Publicity

The Full Cycle of the Call for Proposals

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Documents to be Completed

Application form contain Part A : Concept notePart B : Full application

Checklist for the full application form

Budget for the Action (3 different worksheets)

Worksheet 1 – Budget Worksheet 2 – JustificationsWorksheet 3 – Expected sources of funding

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HOW TO APPLY

Applicants must apply in English.

Hand-written applications will not be accepted

No additional annexes should be sent.

The last version of the Concept Note and the Full Application form must be used.

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Contents of Application formPART A - CONCEPT NOTE (max 5 page)Include 3 parts

•Summary of the Action

•Descriptions of the Action (max 1 page)

•Relevance of the Action (max 3 pages) 1256 Words 68 Words

What is the page

• A4 size Paper

• Arial 10 font

• 2 cm margin

• Single line spacing

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Contents of Application formPART A - CONCEPT NOTE

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PART A - CONCEPT NOTE

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Summary of the Action

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PART B - Full ApplicationInclude 9 parts

• General information

• The action

• Description (max 13 pages)

• Methodology (max 5 pages)

• Duration and the plan for implementing the action (max 4 pages)

• Sustainability of the action (max 3 pages)

• Applicant’s, Co-applicants & Affiliated entities experience

• Applicant’s , Co-applicants, Affiliated entities administrative identification

Contents of Application form

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Annex B - Budget

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BUDGET – Main Lines

1. Human Resources

2. Travel

3. Equipment and Supplies

4. Local Office

5. Other costs, services

7. Direct eligible costs

8. Contingency reserve (max 5%)

10. Administrative Costs (max 7%)

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Main Template Cost Unit 13 # of units Unit value(in EUR)

Total Cost(in EUR)3

1. Human Resources

1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4 1.1.1 Technical Per month 18 300 5400 1.1.2 Administrative/ support staff - eg Student Internship Per month 18 90 1620

1.2 Salaries (gross salaries including social securitycharges and other related costs, expat/int. staff)

Per month

1.3 Per diems for missions/travel5 1.3.1 Abroad (staff assigned to the Action) Per diem 1.3.2 Local (staff assigned to the Action) Per diem 1.3.3 Seminar/conference participants Per diem Subtotal Human Resources 2. Travel6 2.1. International travel Per flight 2 600 12002.2 Local transportation Per month Subtotal Travel 3. Equipment and supplies7 3.1 Purchase or rent of vehicles Per vehicle 5 25 1253.2 Furniture, computer equipment

3.3 Machines, tools…

3.4 Spare parts/equipment for machines, tools

3.5 Other (please specify)

Subtotal Equipment and supplies

Budget for the Action

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Main Template Cost Unit 13 # of units Unit value(in EUR)

Total Cost(in EUR)3

4. Local office 4.1 Office running costs Per month4.2 Office rent Per month 4.3 Consumables - Office supplies Per month 18 100 18004.4 Other services (tel/fax, electricity/heating, maintenance) Per month Subtotal Local office 5. Other costs, services8 5.1 Publications9 5.2 Studies, research9 5.3 Expenditure verification/Audit 5.4 Evaluation costs Per Person 3 100 3005.5 Translation, interpreters 5.6 Financial services (bank guarantee costs etc.) 5.7 Costs of conferences/seminars9 5.8. Visibility actions10 Subtotal Other costs, services 6. Other Subtotal Other 7. Subtotal direct eligible costs of the Action (1-6) 8. Indirect costs (maximum 7%) 9. Total eligible costs of the Action (7+ 8) 10. Contingency reserve (maximum 5% ) 11. Total eligible costs (9+10) 12. - Taxes 11

- Contributions in kind 12 13. Total accepted costs of the Action (11+12)

Budget for the Action

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Annex B - Budget

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Justification of The BudgetJustification of the Budget for the Action

Costs Clarification of the budget items1 Justification of the estimated costs2

1. Human Resources1.1 Salaries (gross salaries including social security charges and other related costs, local staff)

1.1.1 Technical (50% of the time)required 50% of the time for the duration/ 12

days a month

Based on local market for Technical staff/ and on a scale of 1000 a month for the technical expertise/Contract and salary transfer slip as evidence in addition to accounting records

1.1.2 Technical (100% of the time) full time staff

Based on local market for Technical staff.Contract and salary transfer slip as evidence in addition to accounting records

1.1.3Secretary (100% of the time) full time staff

Based on local market for support staff/ Contract and salary transfer slip as evidence in addition to accounting records

1.1.4 Accountant (10% of the time)required 10% input per month for the

duration

based on local market for support staff on a scale of 400 Euro a month /contract and salary transfer slip as evidenced in addition to accounting records

1.2 Salaries (gross salaries including social securitycharges and other related costs, expat/int. staff)1.3 Per diems for missions/travel

1.3.1 Abroad (staff assigned to the Action)for project staff travelling abroad for the

implementation global amount/info not yet available

1.3.2 Local (staff assigned to the Action)for project staff travelling in the country with

over night stays away from residence global amount/info not yet available 1.3.3 Seminar/conference participants for project staff attending conf/seminart global amount/info not yet availableSubtotal Human Resources2. Travel2.1. International travel on 2 international flights a year average of 500 Egypt to Europe2.2 Local transportation monthly cost for field missions average of 100 a month

All Years

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Annex B - Budget

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3. Expected sources of funding & summary of estimated costs1

Amount Percentage EUR %

Expected sources of funding

EU/EDF contribution sought in this application (A)

Other contributions (Applicant, other Donors etc)

Name Conditions 6

Revenue from the Action

To be inserted if applicable and allowed by the guidelines:

In-kind contributions 5

Expected TOTAL CONTRIBUTIONS

Estimated Costs

Estimated TOTAL ELIGIBLE COSTS 2 (B)

EU/EDF contribution expressed as a percentage of total eligible costs 4 (A/B x 100)

To be inserted if applicable and allowed by the guidelines:

Taxes/In-kind contributions 5

Estimated TOTAL ACCEPTED COSTS 3 (C)

EU/EDF contribution expressed as a percentage of total accepted costs4 (A/C x 100)

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• Only eligible costs can be covered by a grant.

• The budget is a cost estimate

• No profit should be made

• The costs are not already covered by other sources of funding (no double funding)

• Provide a realistic and cost-effective budget

• The budget may include a contingency reserve not exceeding 5% of the estimated direct eligible costs

• The budget may include a indirect costs not exceed 7% of the estimated total eligible direct costs

Budget Preparation

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• Debts and debt service charges (interest);

• Purchases of land or buildings.

• Costs financed by another action or work programme receiving a Union (including through EDF)

• Currency exchange losses.

• Credit to third parties.

• Salary costs of the personnel of national administrations.

--------------------------------------------------

The Eligible and Non-Eligible Costs are indicated fully in the Grant Guidelines.

Ineligible Costs

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• Application must be submitted in 4 copies

1 Original 3 Copies 1 CD FA+CN Budget

= +

• The complete application form (Part A: concept note and Part B: full application form), budget must also be supplied in electronic format (CD-ROM).

• The electronic file must contain exactly the same application as the paper version enclosed.

• The Checklist and the Declaration by the applicant must be enclosed in the envelope.

• Each applications has to be sent separately.

Application Preparation & Submission

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BEFORE SENDING YOUR PROPOSAL, PLEASE CHECK THAT EACH OF THE FOLLOWING CRITERIA HAVE BEEN MET IN FULL AND TICK THEM OFF

Tick the items off below

PART 1 (ADMINISTRATIVE) Yes No

1. The correct grant application form has been used.

2. The Declaration by the Applicant has been filled in and signed.

3. The proposal is typed and is in English

4. One original and 3 copies are included

5. An electronic version of the proposal (CD-Rom) is enclosed

6. Each co-applicant has completed and signed the mandate and the mandate is included. ??

7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement ??

8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR.

9. The logical framework has been completed and is enclosed. Not Applicable

PART 2 (ELIGIBILITY)

10. The duration of the action is between 1 months and 18 months (the minimum and maximum allowed).

11. The requested contribution is between 10,000 EURO and 25,000 EURO

12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs

13. The total amount of financing requested on the basis of simplified cost options does not exceed EUR <60 000 /threshold in 2.1.4 of Guidelines> per each applicant.

Checklist

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Hand Signature

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• Applications must be submitted in a sealed envelope by registered mail, private courier service or by hand-delivery

• Applications sent by fax or by e-mail will be rejected.

The outer envelope must bear The title of the Call for Proposals The full name of the applicantThe address of the applicant

Not to be opened before the opening session العروض فتح جلسة قبل العطاء فتح يمكن ال

Project Implementation Office of the SRTD II Project Higher Council for Science and Technology

P.O. Box 36 - Jubaiha – 11941JORDAN

Application Preparation & Submission

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DATE TIMEInitiation Stage

Deadline for requesting any clarifications December 7th 2014 14.00 hours

Deadline for Clarifications from the PIO December 17th 2014 14.00 hours

Deadline for submission December 28th 2014 14.00 hours

Evaluation and selection Stage (Step 1)• OPENING THE APPLICATIONS • ADMINISTRATIVE CHECKS • CONCEPT NOTE EVALUATION

January 2015

(Step 2) Evaluation of the Full Application February 2015

(Step 3) Notification of award February 2015

Contract signature February 2015

Indicative Time Table

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Deadline for submission

December 28th 201428/12/2014

14.00 hours

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STEP 1: Administrative Checks and Concept Note Evaluation• Compliance with deadline• CN satisfies all criteria in points 1 – 5 of the Checklist

If any of the requested information is missing or is incorrect, the application may be rejected and the application will not be evaluated further

Evaluation and SelectionApplication passing Admin check

Evaluation on RELEVANCE and DESIGN


1. The Correct grant Application form has been used.


3. The proposal is Typed and in English Where more than one language is allowed, the proposal is drafted in the language most commonly used by the target population in the country in which the action takes place.

4. One Original and 3 Copies are included

5. An electronic version of the proposal (CD-ROM) is enclosed

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BEFORE SENDING YOUR PROPOSAL, PLEASE CHECK THAT EACH OF THE FOLLOWING CRITERIA HAVE BEEN MET IN FULL AND TICK THEM OFF

Tick the items off below


1. The correct grant application form has been used.


3. The proposal is typed and is in English

4. One original and 3 copies are included

5. An electronic version of the proposal (CD-Rom) is enclosed

6. Each co-applicant has completed and signed the mandate and the mandate is included. ??

7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement ??

8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR.

9. The logical framework has been completed and is enclosed. Not Applicable

PART 2 (ELIGIBILITY)

10. The duration of the action is between 1 months and 18 months (the minimum and maximum allowed).

11. The requested contribution is between 10,000 EURO and 25,000 EURO

12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs

13. The total amount of financing requested on the basis of simplified cost options does not exceed EUR <60 000 /threshold in 2.1.4 of Guidelines> per each applicant.

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Concept Note EvaluationSection & subsection

1. Relevance of the action Sub-score 30

1.1 How relevant is the proposal to the objectives and priorities of the Call for Proposals?* 5x2*

1.2 How relevant to the particular needs and constraints of the target country(ies) or region(s) is the proposal (including synergy with other EU initiatives and avoidance of duplication)?

5x2*

1.3 How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately?

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1.4 Does the proposal contain specific added-value elements, such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous peoples, or innovation and best practices and the other additional elements indicated under 1.2. of these Guidelines

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2. Design of the action Sub-score 20

2.1 How coherent is the overall design of the action? In particular, does it reflect the analysis of the problems involved, take into

account external factors and relevant stakeholders? 5x2**

2.2 Is the action feasible and consistent in relation to the objectives and

expected results? 5x2**

TOTAL SCORE 50

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STEP 1: Administrative Checks and Concept Note Evaluation

• Only the Concept Notes with a score of at least 30 will be considered for pre-selection

Letters will be sent indicating whether

I.Application was submitted by deadline

II.Concept Note was evaluated and results of evaluation

Based on outcome of STEP 1 the applicants will know III. If their Concept Note was successfulIV. If their Concept Note was not successful and WHY not

Evaluation and Selection

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STEP 2: Full Application Evaluation

There are two types of evaluation criteria

1. The selection criteria help to evaluate the Applicants

a) Operational capacity

b) Financial capacity

2. The award criteria help to evaluate the Applications

Objectives of the action

Priorities of the action

Relevance of the action

Quality of the action

Expected impact

Sustainability and cost-effectiveness


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If the score for at least one of the subsections under section 1 is 1

If the total score for section 1 is less than 12 points

the application will be

rejected.

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STEP 3: Verification of eligibility of the Applicants Performed ONLY for the applications that have been selected

according to their score The Declaration by the applicant will be cross-checked with the

supporting documents .

……………Final……………..

Notification of the Contracting Authority Decision

The applicants will be informed in writing of the Contracting Authority’s decision concerning their application

If the application been rejected, will be informed of the reasons for the negative decision


Questions may be sent by [email protected]

[email protected]

published on the website of the Delegation of the European Union in Jordan http://eeas.europa.eu/delegations/jordan/

and on SRTD II website – srtd.hcst.gov.jo

Main essential Roles

• Respect the principles of Transparency and Equal Treatment

• No answer to questions related to the Content of Specific Proposals

• No answer to questions related to Eligibility of a Specific Applicant

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mailto:[email protected]

mailto:[email protected]

http://eeas.europa.eu/delegations/jordan/

http://eeas.europa.eu/delegations/jordan/

Thank YouDeadline for submission

December 28th 2014 14.00 hours