Slough Refugee: Support

Financial Review for the year ended 31st March 2018

SRS recovered well from a challenging year and. ended 20'17-18 in a strong financial position with a

diverse grant funding base, steady service provision income streams and continued support though

private donations.

Our. total costs were f124,558, of which f80,800 (659o) was for;paid staff, a similar level to last year. Staf

training and volunteer costs carne to E3,195.

Our grant funding of f58,192 was provided by 10different organisations. This amounted to about 65% o

the. funding we received last year, when we were still in receipt. of the large Big Lottery fund, Our self-

gen'crated income has risen to f98,518-this includes f72,739 of service provision funding and over .

f24,186 of donations and fundraising efforts.

We began the year'with f102,310carried'forward and as:;at the 31"March 2018 our funds totalled over

f127,850- a significant increase. Our funding outlook for;the coming year is positive and we are

continuing to seek new funding and donations for the coming years.

— —:: —It is-SRS's policy to hold a Designated-Contingency Fund, so that in the event of a significant reduction in

income, SRS is able to-meet-its-financial obligations to staff, -the-landlord, and other parties, with an

orderly reduction in activities. It currently. stands at f8,337 and will be reviewed in the current financial

year. Our general reserve for contingencies remains at ES;000.

The Management Committee has reviewed these accounts and are in agreement that these reflect an

accurate picture of SRS's financial affairs at the end of March 2018.

Jean Kelly, Chair Michell Boundy

~cA" ~

Slough Refugee Support

31March 2018

I have reviewed the accounts prepared for the year ended 31 March 2018 for Slough RefugeeSupport. .

I have not completed a full audit or double check of the controls, expense analysis ortransactions. However, I was able to check for consistency and:cross check the working papersthe charity uses for the preparation of their accounts and validate key balances on the BalanceSheet. The purpose of this is to double check accuracy. Based on this review:-

s the main bank account appears to be reconciled regularly;~ the Balance Sheet has supporting reconciliations with detailed supporting back-up;~ there is full analysis of the income and expenditure, split out by fund where necessary to

show how ring-fenced funds are spent.

My comments are as follows:-' Accounting, bool=keeping and prime entry is recorded in Excel. The charity will bene6t

from tighter controls once the accounting software implemented in 2018 is in place.~ There appears to be a small discrepancy between the Gift Aid amount in the accounts

and the supporting documentation, however this does not appear to be material.

I hope this helps.

As such, I bdieve the accounts represent a true and fair view as of 31 March 2018

Please do not hesitate to contact me if you have:any queries.

Kind regards,

Katherine Beesley

My Controller Limited

Statement of Financial Activities

Year Ended 31st March 2018Notes Total 2018 Toial 2017 Total 2016 Total 2015

Incomin Resources

Generated Income

Grant Income

Transfers (gross from General Fund)

'. 98,518 53,591-.58,129 . 89,268

50 5,602

16,738 . 11,24'

96,831:85,07!6

Total. incoming Resources 156,697 148,461 113,575 96,31

Resources Ex endedCharitable Activities - direct costs

Charitable Activities - indirect costsGovernance Costs

'94,926 - 107,397 131,129 129,06'28,840

792 ' 908 1,953 1,53'

Total:Resources Expended

Net Resources before transfers

Gross transfers between funds (back to general fund)

5&6 124,558 108,305 133,082 130,59'

32,139 40,156 - 19,507 - 34,28i

'

2,751 - 5,397

Net movement in funds 29,388 . 34,759 - 19,507 - 34,28)

Total funds brought forward (opening balance)

Total Funds Carried forvvard

98,462 . 67,551 90,562 125,70:.

127,850 102,310 71,055 ' 91,423

; Balance SheetAt 31st March 2018

Notes Total 2018 Total 2017:Total 2018 Total 2015

Fixed assets

: Tangible assets

: Current assets

5,560 1,407 2.173 35

:: Debtors

, Cashatbankanginhand2,820

123,6814,422 .

P8,4623,572

67,5523,78

89,63

126,501 102,884 . 71,124 93,41

'Creditors (falling due within one year) 9 -4,212 -1,590 . .-2,241 -2,34

Net current assets 122,290 . 101,294' 91,06

Total net assets 127,850 102,701 71,056 91,42

Funds of the charity 2 (j)

: Unrestricted funds' Generalfund' Designated contingency. fund. Emergency Fund

53,648 49,633 35,829 55,89

8,337 8,337 14,300 14,30

5,000 5,000 5,000

66,985 62,970 55,129 70,19

Restricted income funds'

Family Support Project Fund'

Welfare fund

STEPS fund —Big Lottery funding

Awards for All (capital)

Advice 5Support

Employment Project

Syrian Resettlement

Rentend Facilities Fund (lVM)General AB Charitable Funding

39,731 15,926 21,2i

9084318

, 04,169

Historic Funding streams have been split1,005

out across more individual funds-426

29,373

2,342

15,000

60,865

Total funds 127,850 102,701 71,055 91,4l

Notes to the accounts

1.Basis of Preparation

These accounts have been prepared in'accordance with the Staterrient of Re'commended Practice 2015

under:Financial Reporting Standards for Smallertntities (FRSSE SORP). .

2. Accounting Policies

a) Recognition of incoming resources\

These.are in'eluded in the Statement of Financial-Activities (SoFA) when:

- '. The charity becomes entitled to the resources

-: The trustees are virtually certain they will receive the resources, ,and

- . The monetary. value can be measured with sufficient reliability.'

b) Incoming resources with related expenditure

Where incoming resources have related expenditure (as with contract income) the incoming resources

and related expenditure are reported gross in the SoFA.

c) Tax reclaims on donations and gifts

Incoming resources from tax reclaims are included in the SoFA at the same time as the gift tp which they

relate,

-d) Coritractual-income

This is included in the SoFA when the service payments have beenmade.

The value of any volunteer help received is not included in the accounts but is described in the trustees'

annual report.

f) Governance costs iriclude:

preparation and examination of statutory accounts and the annual report

trustee meetings

trustee Indeninity insurance

any legal advice to trustees on governance or constitutional matters

g) Support costs

Support costs include. central functions and have been allocated to activity cost categories on a basis

consistent with the use of resources.

h) Tangible fixed assets

i) .Leased assets

Rentals applicable to operatirig leases where substantially all the benefits and risks of ownership remain

with the lessor are charged on a straight-line basis over the lease term. SRS only has one item in this

category -our photocopier.

j) Funds structure

The charity has restricted and unrestricted income fundg.

The unrestricted fund is a general reserve fund built up over the years from undesignated grant furlding

and funding to cover core costs specifically. Transfers ar'e made from this fund to meet expenditure in threstricted funds where other funding is. not available. Such transfers are always agreed by theManagement Committee. In this financial year, no net transfers were needed. (The fund is used in year ti

manage cash-flow and an amount of f50 remains to bq adjusted for. )

included within unrestricted funds is a Designated Contingency Fund, to which allocations are made

periodically by the Management Committee. The Designated Contingency Fund is a safeguarded amount

to be used to cover redundancy and other costs in the event of the closure or down-sizing of theorganisation. The current level of:the fund stands at E8,337.SRS also maintains a separate Emergericy

Fund of f5,000 to cover unexpected emergencies.

SRS has a small capital fund created solely by an 'Awards for All' grant through the Big Lottery. It is ring-

fenced capital funding for the installation and fit-.out of a porta cabin to provide additional space forclasses, creche and advice provision. Some of this was spent in this financial year.

Granting funding solely. for core c'osts comes from two sources - AB Charitable Trust and from the Thame

Valley Methodist Church. The latter paid specifically for SRS rent and facilities for the year.

k) SRS's main activities are

1. direct advice and support services on asylum seeking and related mattersa. This primaiily involves running a 'drop, in' centre which helps asylum seekers and

refugees living in'Slough to adjust to life in the LIK, to achieve their rights and

entitlements„and to settle with dignity. This work is paid for by Slough Prevention

Alliance Community Engagement (SPACE) fund, donations and fundraising.

2. employment training and supporta. This involves running a.'Job Club' which assists clients in preparing for and applying. for

employment and training. This is supported by grant funding from the charitable

organisations Allen Lane and Hilden, and from the Building Better Opportunities fund.

3. family support

a. This involves running a creche, and associated sports and social events for families. It alsi

has a development strand - providing English and citizenship classes, sewing classes,setting up and management of an allotment, cooking classes and FGM education. This is

supported by gra'nt funding from BBCChildren in Need, Mars in the Community,Rcsrkchiro rnmmiinitu i=nsinrl~tinn +ha c~faht ('ANNllhl+LI 'shtl l I'IN D

4. holistic support services for the. 'government's Syrian Resettlement Programme

a. This involves working holisticAly with a number of Syrian families helping them set up

their h'ome, access language and education facilities, and medical and employment .services. This work is furided by central government in response to the crisis in Syria and

is paid though Slough Borough Council. The first Syrian fa'mily arrived in the borough:in

December 2016, there are now three in.total. In addition to service provision payments,

Slough Council also provides SRS with a small welfare fund which Supports this work,'

MBoundy

3.VolLintary Income —Grants 2017/18

Income from rants 2017 18

STEPSto settlement ro ect ended 310ctober201AB Charitable Trust

Alien Lane Foundation

ARM TrustBerkshire Community Foundation (SSF)

Big Lottery Fund-

European Soaal Fund

Hilden Charitable Fund

London Legal Trust

Uoyds Bank Foundation

Slough Borough Council

Grant funding 2018

New awards/allocations

E

0

00

000

Grant funding

2017

10,000

4,000

5,50027,'693

6,0005,000

10,100

Grant funding .2016

5,000S,670

54,842

1,4596,000

9,850650

Grantfunding2015

7,0054,28

13,14

Core cosh unrestricted

AB Charitable Trust

Thames Valley Methodist Church

Em lo ent roectAllen Lane Foundation

Building Better Opportunities Fund

Hilden

4,000

1,0500

BBCChildren in Need

NHS Health and Care fund

Berkshire Community Foundation (SSF)

Thames Valley Police fund

Berbhire Community Foundation (MARS community)

1,361

6,850

3,750

9,910 9,610750

~Rafa ra actSafety, Community and Pevention funding 11,026

R~VRP ra actSlough Borough Council - welfare grant 3,093 1,065

~ca ital faaala

Big Lottery Funding - Awards for All 0 10,000

Total S9,268 96,831

~ Syrian Vulnerable Person's Resettlement Programme(1 to 3) assodated welfare grant funding

4. Generated income 2017/18

Gene ted income 2017. Income Income Income Income

generated 2018 generated 2017 generated 2016 generated 201

SVRP1~- Syrian family resettlementSVRP2- Syrian family resettlementSVRP3- Syrian family resettlement

Slough Prevention Alliance Community Engagement'

14,350'

23,254

25,1509,985

9,600

7,500

Other

DBS checks (net of DBSexpenses)Other seivices rendered~~

Badk interest

1,24132528

1,314

55

1,47

Donations

Local faith groups

Individual

Corporate '

Trade Union groups

Friends of SRS

For welfare specifically

Membership subscrlptions

Other reimbursement

5,804

6,74800

9,786708

027

9,70221,4931,505

1,000'1,575

15,368{total)

9,76(total

~Fu dratsla

-Christmas-card sales

Annual Fashion Show .

Other fundraising efforts'~~

33967112

Total 98,518 53,591 16,737 11,24

«SVRP1 - Syrian Vulnerable Person's Resettlement Programme seivice payments for support to the first family (and so on)~~ Portacabin hire

~~~Sponsored walk and dothes sale

'5. Resources Expended 2017/18

Total:2018 Total 2017 Total 2016 Total 2015

Direct costs of charitable activities'

Staff costs - salaries and pensions

Volunteer costs - travel. and subsistence'. Staff and voluhteer training

Welfare payrn'ents to clients

Professional services: Publications and subscriptions

Project activities and events

80,800:

2,664531'

?,30835::

96.3,492

74,454:2,322

3,5392,242

531145

4,614

91,774

2,606

3,623

1,378

1,839347

3,807

80,87

2,57

5,8792'

1,412,76

5,39

' Total direct costs 94,926,'

83,233 101,567 94,42

Su ort.'costs.allocated to charitable activities' Premises

Office administration

Communications (incl. publicity and fundraising)

Depreciation spend in year. Reer'uitment

Payroll services

Other

23,053

3,53313

1,678

0

18,5713,410

769766

0500 64865:

18,168. 4,962

267

128

1,431

18,778,32'

6Z

1,03I

Total indirect costs 28,840'. , 24,164 25,757 29,24

Governance costsCommittee expenses and insurances

Preparation of annual accounts and report

312.4SO

34874

533

1,4201,53,

Total governance costs 792'

1,953 1,53

Total resources expended 124,558 108,305 129,277 125,20

6a. Staff, Trustee arid Voluriteer costs

Staff Trustee and Volunteer costs

'2018 2017 2016 . : 2015

Salaries (incl. NIC & tax)Employer's National Insurance.

Pension costs,Payroll services & distribution costs (BACS)

74,948

2.223

3,629

500

69,545

1,660

3.131767

'85,066

3,961

, 2,746

801

7$,818:2)7682:,643'726

Total paid staff 81,300 75 102'92 575 . 77 955

4

Trustee expensesOther volunteer expensesStaff and volunteer training

02,664

531

342322

3,539

247

1,710

3,623

. 1121,815

5,'875

Total volunteer 3,195 5 895 5 579 7 802

6b. Further breakdown'of some of our non-staff costs

Project activites of f3,492

Premises costs of f23,053

Office Admin of f3,533

Creche & football

Sewing classes

Windsor funfair outing

Volunteer week eventEaster party

TeddyBear picnic

Misc event expensesRent

Maintenance

Lighting and heating

Furniture and equipmentInsurances (Oinsync Insurances)

Office supplies and postageTelephone

Bank charges

.f151f2,670

f116

'f114f58

f378f8,700

f7,090

f1,011f5,293

f958f1,008

f2,100f424

7.Tangible Fixed Assets

Total 2018 %otal 2017 Total 2016

Cost

At 1April 2017Additions

At 31 March 2018

De reciation

At 1April 2017Charge for the yearAt 31March 2018

22,431 - '

5 83128,262

21,023

1 678

22,701,

22,431..0

: 22431

20,257

76621 023

20,1302 301

22 431

19,778479

20 257

This year we spent. some of:the AWARDs capital funding

and bought and kitted out aportacabin. This will give us.more room for class-based

'

activities for adults and

children.

Net Book Values

At 1April 2017Additions

At 31 March 2018

1,408 '

4 1535,561

2,1730

1407

3522 173

. 2 173

8. Debtors and Prepayments

Total 2018 Total 2017 Total 2016 Total 2015

Other debtors

Prepayments

2721.0999.36

3,680

7431,792

1,7801,356

2,425

TOTAL 2,820 4,422 3,572 3,781

9. Creditors and Accruals

Total 2018 Total 2017 Total 2016 . Total 2015

Accruals 4,212 1,590 2,241 2,343

i0. Lease. commitments and contracts

At 31"March 2018 the charity had annual commitments under operating leases, as set out below. This i,

our photocopier rental arrangement.

Total Total Total Tota2018 2017 2016 201!

Operating leases which

expire within two years

E f f

722 986 955

-END-